HomeMy WebLinkAbout11.03.25
CITY OF ST. JOSEPH
www.cityofstjoseph.com
“A safe and welcoming community valuing open communication and civic trust while
maintaining the enduring spirit of small-town life.”
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
November 3, 2025
6:00 PM
Join Zoom Meeting
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Passcode: 069680
1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the
council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of October 20, 2025.
b. Bills Payable – Requested Action: Approve Check Numbers 63267-63301, Payroll &
Account Payable EFT #3845-3871; ACH Accounts Payable #2400667-2400676; Regular
Pay Period 22.
c. Payment Application #5, CSAH 133/Elm Street Project – Requested Action: Approve
payment application #5 in the amount of $221,472.99.
d. Small Cities Development Program Grant Contract for Administrative Services –
Requested Action: Approve the contract for administrative services between the City of
St. Joseph and Central MN Housing Partnership for the Small Cities Development
Program Grant.
e. Equipment Purchase – Requested Action: Approve the purchase of seeder and auger in
the amount of $14,206.57.
f. Supplemental Letter Agreement, Feasibility Report for 2026 Street & Utility Improvements
– Requested Action: Approve the SLA for engineering services related to construction of
the 2026 Street & Utility Improvement Project.
g. Final Pay Application, Rivers Bend Park Improvements - Requested Action: Approve the
final payment application for Rivers Bend Park Improvements to C&L Excavating.
5. Department Reports
6. Mayor and Council Reports/Updates
7. Adjourn
October 20, 2025
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on
Monday, October 20, 2025, at 6:00PM in the St. Joseph Government Center.
Members Present: Acting Mayor Kelly Beniek, Councilmembers Adam Schnettler, Andrew Mooney, Kevin
Kluesner
City Representatives Present: Finance Director Lori Bartlett, Public Works Director Ryan Wensmann, Police
Chief Dwight Pfannenstein, City Engineer Bryce Johnson, Community Development Director Nate Keller
Police Officer Swearing In - Katherine Wheeler
Public Comments: None
Approve Agenda: Beniek moved to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Kluesner moved to approve the consent agenda; seconded by Mooney and passed
unanimously.
a. Minutes – Requested Action: Approve the minutes of September 15, 2025, and October 6, 2025.
b. Bills Payable – Requested Action: Approve Check Numbers 63248-63266, Payroll & Account
Payable EFT #3833-3844; ACH Accounts Payable #2400619-2400666; Regular Pay Period 21.
c. Financial Report – Requested Action: Accept the 3rd quarter and September 2025 financial
reports as presented.
d. Donations – Requested Action: Approve Resolution 2025-066 accepting donations.
e. Gambling Report – Requested Action: Accept the 2nd quarter 2025 gambling reports as
presented.
f. Payment Application #4, CSAH 2 & MN Street – Requested Action: Approve the payment
application in the amount of $504.05.
g. YMCA Facility Lease Agreement Amendment – Requested Action: Approve the amended and
restated facility lease agreement with the YMCA for the St. Joseph Community Center/YMCA to
finalize the documents for the $4M state bonding funds.
Public Hearing, Delinquent Accounts to be Assessed: Bartlett provided an overview of the item stating that
there are multiple delinquent accounts that are proposed to be assessed. The property owners have been
notified of the public hearing and the proposed assessment.
Beniek opened the public hearing. As no one present wished to speak, Beniek closed the public hearing.
Kluesner moved to approve Resolution 2025-067 adopting the assessment for the outstanding
invoices; seconded by Mooney and passed unanimously.
The Oaks on 20th Second Addition – Final PUD, Preliminary Plat and Final Plat: Keller provided the overview of
the request which includes a final PUD, preliminary plat, and final plat. The council previously approved the
preliminary PUD, the rezone, and the future land use amendment. The Planning Commission recommended
unanimous approval of all three requests.
Kluesner moved to approve Resolution 2025-068 approving a final planned unit development for The
Oaks on 20th Second Addition; seconded by Mooney and passed unanimously.
Kluesner moved to approve Resolution 2025-069 approving the preliminary plat for The Oaks on 20th
Second Addition; seconded by Mooney and passed unanimously.
Kluesner moved to approve Resolution 2025-070 approving the final plat for The Oaks on 20th Second
Addition; seconded by Mooney and passed unanimously.
Department Reports: Murphy thanked staff for their assistance while he was out of the office. Murphy also
highlighted that Community Development Director, Nate Keller will be KSTP, channel 5 news regarding the
Small Cities Development Program.
Wensmann noted that hydrant flushing will be taking place this week and next week.
October 20, 2025
Page 2 of 2
Mayor and Council Reports/Updates: None
Adjourn: Kluesner made a motion to adjourn the meeting at 6:13PM; seconded by Mooney and
passed unanimously.
Kayla Klein
City Clerk
October 20, 2025
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in a workshop
setting on Monday, October 20, 2025, at 6:00PM in the St. Joseph Government Center.
Members Present: Acting Mayor Kelly Beniek, Councilmembers Adam Schnettler, Kevin Kluesner,
Andrew Mooney
City Representatives Present: Administrator David Murphy, Finance Director Lori Bartlett, Public Works
Director Ryan Wensmann, Community Development Director Nate Keller, Police Chief Dwight
Pfannenstein
2026 Fee Schedule: Bartlett provided an overview of the draft 2026 fee schedule. It will be brought back
to the council in November. Discussion was had on the fees charged for special events throughout the
city. Police and Public Works staff are utilizing hours that are not being compensated for during some
events. Council suggested increasing the escrow for events to cover costs.
KAB C.U.P Discussion: Ken Bellicot was present to discuss where they are at with the project. Keller
noted that the current C.U.P. Bellicot has expires on November 20th. Bellicot provided background on the
burden of having to extend water and sewer onsite. The required water/sewer extension would result in
an increase in project cost and jeopardize the feasibility of the project. Having a well and septic on site
would result in the ability to shift the site plan to a better location and allow increased buffer and space to
the neighboring residential property on the Northside of the site. Councilor Beniek asked about reserving
space for future utility hook-ups. Councilor Kluesner stated his concerns in regard to Bellicot’s plans on
the subject property. Council members discussed potential options and scenarios in regard to the
concerns outlined by Bellicot and his proposed project.
Arbor Task Force: Raj Chaphalkar, member of the newly created Arbor Task Force, provided background
on the group’s objectives. Their goal is to support and advise the Public Works Department while
preserving trees in publicly owned spaces while providing resources to residents. Emerald Ash Borer was
discussed as well as establishing tree and preservation plans. Grants were discussed and it was
determined that next year would be best to apply in order to allow the task force to identify the needs and
costs of creating and implementing the tree and preservation plans.
Church Parking Lot: Bruce Bechtold provided background on the need to repave the church parking lot on
the corner of MN St & College Ave. The college maintains the lot, but the church owns it. The church
wants to explore cost-sharing in order for the lot to be milled and replaced which is estimated to cost
$50,000. The request is for a 50% cost-share with the city. The council is not supportive of the 50/50 split.
The work session was adjourned at 6:00 PM.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer, Finance Tech
Meeting Date:
11/03/25
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by: Item: Bills Payables
Priority N/A
ACTION REQUESTED
Approve the bills payable as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts,
regular monthly invoices with due dates prior to the next scheduled council meeting, or actions
taken at previous council meetings. The information here is to provide you with all checks and
electronic payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 22 $78,188.77
Payroll & Accounts Payable EFT #3845 - #3871 $198,525.02
ACH Accounts Payable #2400667 - #2400676 $57,026.94
Check Numbers #63267 - #63294 $418,823.46
Total $752,564.19
Bills Payable – Checks Awaiting Council Approval
Check Numbers - #63295 - #63301 $3,931.42
Total $3,931.42
Total Budget/Fiscal Impact: $756,495.61
Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payable as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
STEARNS COUNTY HIGHWAY
P.O. Box 246
St. Cloud, MN 56302
320-255-6180 Fax 320-255-6186 INVOICE NO: 158-2025
DATE: 10/16/2025
To:City of St. Joseph
Attn.: dmurphy@cityofstjoseph.com; lbartlett@cityofstjoseph.com
ap@cityofstjoseph.com
P O Box 668
St. Joseph, MN 56374
SP 073-733-006 - Roundabout and Elm Street
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
SP 073-733-006 #5
Work Certified to date $3,627,577.50
Local Participation $1,213,166.81 $1,213,166.81
Less Retainage 5% (60,658.34)$
Less paid to date (527,528.30)$
Total Amount Due $624,980.17
Amount from inv #4 (not yet received) (403,507.18)$
Total Amount Due in Total
Amount Due for this invoice $221,472.99
TOTAL DUE $221,472.99
Make all checks payable to: Stearns County Highway.
If you have any questions concerning this invoice, contact Tracey Worzala, Office Manager 320-255-6180.
THANK YOU FOR YOUR BUSINESS!
M/Shared/excel/forms/invoice
STAFF MEMO
Prepared by:
Nate Keller, CD Director
Meeting Date:
November
3rd, 2025
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
Item: Small Cities Development Program Grant Contract for
Administrative Services
ACTION REQUESTED
Consent authorizes automatic approval of the contract with Central MN Housing Partnership (CMHP).
If item is pulled from consent staff, ask for a motion to approve the contract allowing CMHP to implement and
administer the grant funds we have been awarded.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The EDA approved commitment of funds to CMHP for the SCDP grant application and administration (if
awarded) at their August 20th, 2024, meeting.
PREVIOUS COUNCIL ACTION City Council approved applying for the SCDP and the contract with
CMHP on September 3rd, 2024 meeting. A public hearing and resolution to apply for the full grant was
approved at the April 7th, 2025 meeting.
REFERENCE AND BACKGROUND
On October 8, staff were notified that the City was awarded $287,500 through the Small Cities Development
Program. The next step is executing a contract with CMHP to administer the grant. CMHP will complete
federal requirements over the winter, with funds expected to be released in time for a public open house in
March or April. At that event, applications will open for owner-occupied homes in the targeted areas (see
exhibit). Notices will be mailed directly to eligible residents. Funds may be used for siding, roofing, windows,
doors, and other home improvements.
BUDGET IMPACT
Funds from the EDA have already been committed to cover the implementation and administration of the
grant.
Overall Costs:
• $1,750 Preliminary Proposal preparation fee (Fall 2024) DONE
• $1,750 Full Application prep and submission (Spring 2025) DONE
• CURRENT STEP $8,000 to CMHP Administration over the life of the grant, payable as $2,000 for
the first year (June 2026), $3,000 for the second year (June 2027), $3,000 for the third and final year
(June 2028).
SUPPORTING DATA/ATTACHMENTS
1. Targeted area maps Exhibit
2. Award letter
3. CMHP Contract
Targeted Area A
Minnesota Department of Employment and Economic Development
Business & Community Development Division
Great Northern Building 180 East Fifth Street, 12th Floor, Saint Paul, Minnesota 55101
Phone 800-657-3858
mn.gov/deed
October 8, 2025
The Honorable Rick Schultz
Mayor, City of Saint Joseph
75 Callaway Street E.
St. Joseph, MN 56374
Dear Mayor Schultz:
I am pleased to inform you that your application for the 2025 Minnesota Small Cities
Development Program Grant (SCDP) has been approved for funding in the amount of $287,500
from the Department of Housing and Urban Development (HUD). A grant contract agreement will
be issued within the next few weeks.
Christian Nordeng is the DEED representative assigned to your grant. For additional information,
please contact Christian at christian.nordeng@state.mn.us or at (651) 259-7445.
Congratulations on this grant award to help enhance your community development efforts.
Regards,
Matt Varilek
Commissioner
cc: State Senator Jeff Howe
State Representative Lisa Demuth
Kacie Humphrey, Program Manager, Central Minnesota Housing Partnership, Inc.
1
THE CITY OF ST. JOSEPH
CONTRACT FOR SCDP ADMINISTRATIVE SERVICES WITH
CENTRAL MINNESOTA HOUSING PARTNESHIP, INC.
THIS CONTRACT for Administrative Services is entered into on this day of
, by and between the City of St. Joseph (Grantee), a municipal corporation under
the laws of the State of Minnesota, hereinafter referred to as the “City”, and Central Minnesota
Housing Partnership, Inc. (Administrator), a non-profit corporation under the laws of the State of
Minnesota, hereinafter referred to as the “CMHP”.
WHEREAS, THE City has been awarded a grant under the Minnesota Department of
Employment and Economic Development Small Cities Development Program (SCDP) for an
owner-occupied rehabilitation program;
WHEREAS, THE City has contracted with CMHP for Administrative Services.
WITNESSED: In consideration of the mutual covenants and agreements contained herein, the
City and CMHP agree as follows:
I. This contract commences on and terminates upon final expiration
of the SCDP grant agreement.
II. In consideration of financial reimbursement to be more specifically described below. The
City will contract with CMHP for the Administrative Services for the owner-occupied
rehabilitation activities.
III. The work program contracted with CMHP includes the following: breakdown of
activities and goals. This work program is acceptable to the City and CMHP and is
hereby made part of this contract (Attachment A).
IV. CMHP Responsibilities:
A. Provide salary and fringe benefits for CMHP staff to carry out the general
administration and program implementation as noted in Attachment A
B. Provide adequate office space, telephone, copying, postage, and other office-related
items.
C. Provide clerical support for above-mentioned project
D. Maintain accurate tracking of administrative draws to guard against overages
E. Comply with all applicable state and federal laws.
2
V. City Responsibilities:
A. Provide information and data as necessary and assist CMHP in arranging
meetings with elected officials or individuals, and for the completion of DEED
required annual reports.
B. Act as the Fiscal Agent for the SCDP grant award, to include:
i. Making payments to contractors/vendors for services provided. CMHP
will submit payment requests and invoices to the City based on the DEED
payment request calendar (every two weeks or as applicable).
ii. Making payments to CMHP for administrative services provided, not to
exceed $45,500. The amount of the SCDP grant designated for
administrative fees is $37,500. CMHP will submit invoices to the City as
SCDP project funds are requested and following the DEED
reimbursement calendar (every two weeks or as applicable). The City will
be responsible for the remaining $8,000 to be paid to CMHP for
administrative costs not covered by the SCDP grant. Invoices for these
payments will be submitted to the City as follows: $2,000 on June 15th,
2026, $3,000 on June 15th, 2027, and $3,000 on June 15th, 2028.
iii. Creating and maintaining a revolving loan fund account for deposit of any
SCDP funds received through the sale of a rehabbed property before the
maturity date of the repayment agreement.
C. The City agrees to indemnify and hold harmless CMHP against any legal actions
brought by any personal entity whatsoever arising out of or claimed to be arising
out of the performance of either party under this agreement for services, except
for any intentional acts or gross negligence on the part of CMHP.
VI. Termination Due to Loss of Funds
Payment for this contract is to be made from funds made available by the City and/or the
Minnesota Department of Employment and Economic Development (DEED). If at any
time such funds are no longer available, this contract shall be terminated immediately
upon notice of such fact by the City. In the event of such termination, CMHP shall be
entitled to payment, determined on a pro-rata basis, for services already performed.
VII. Cancellation
This contract may be canceled by the City or CMHP at any time, with or without cause,
upon thirty (30) days’ written notice to other party. In the event of such a cancellation,
CMHP shall be entitled to payment, determined on a pro-rata basis, for work or services
already performed.
3
VIII. Assignment
CMHP shall neither assign nor transfer any rights or obligations under this contract
without prior written consent of the City.
IX. Amendments
Any amendment to this contract shall be in writing and shall be executed by the same
parties who executed the original contract or their successors in office.
X. Audits
The books, records, documents and accounting procedures and practices of CMHP,
relevant to this contract, shall be subject to examination by the contracting department
and its auditors. Upon request, the City may receive a copy of the CMHP audit.
XI. Equal Opportunity in Employment
In connection with the carrying out of the Contract, all parties shall comply with Section
VI of the Civil Rights Act of 1964 (78 Statute 214), Section 109 of the Housing and
Community Development Act of 1974, and Amendments and Regulations issued thereto.
Specifically, the CMHP agrees to the following:
A. CMHP will not discriminate against any employee or applicant for employment
because of race, creed, color, or national origin. Such action shall include, but not be
limited to, the following: employment, upgrading, demotion, or transfer; recruitment
or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training; including apprenticeship.
B. CMHP will, in all solicitations or advertisements for employees placed by or on
behalf of the CMHP, state that all qualified applicants will receive consideration for
employment without regard to race, creed, color or national origin.
C. CMHP will cause reference to, or the foregoing provisions to be inserted in all
subcontracts for work covered by this contract so that such provisions will be binding
upon each subcontractor, provided that the foregoing provisions shall not apply to
contracts or subcontracts for standard commercial supplies or raw materials.
4
THE CITY OF ST. JOSEPH CENTRAL MINNESOTA HOUSING
PARTNERSHIP, INC.
Mayor Executive Director
Date Date
City Administrator
Date
5
ATTACHMENT A
CITY OF ST. JOSEPH - CMHP, INC.
SCDP WORK PROGRAM
The following Work Program Guidelines will be used to administer this SCDP grant award.
1. CMHP shall make available an employee(s) of competent training and experience to
accomplish the assigned tasks and projects as directed by the City.
2. The employee shall spend sufficient time to administer the activities funded through the
DEED SCDP grant award. Those activities are:
a. Owner-Occupied Rehabilitation
3. The employee shall be supervised in his/her duties by the CMHP Community
Development Director and CMHP Executive Director.
4. The employee shall act as a liaison to other organizations or agencies involved in the City
activities.
5. The employee shall perform the following duties:
a. Establish and maintain files and records
b. Be responsible for marketing, application processing, scope of work creation,
origination of project contract and loan documents, full construction management,
public meetings, and reporting.
6. CMHP shall provide advice and assistance in coordinating and carrying out activities
involving other public and private entities that are pertinent to achieving expressed
development objectives as cited in Section III of this Agreement.
7. CMHP shall provide advice and assistance in preparing needed graphic and narrative
materials pertaining to program objectives.
8. CMHP shall be responsible only to the City for the activities of the Work Program and
will have sole authority to carry out the activities in a manner prescribed by the Work
Program under this agreement for services.
STAFF MEMO
Prepared by:
Ryan Wensmann
Meeting Date:
03NOV2025
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
David Murphy
Item:
Equipment Purchase
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion would be requested.
Motion to approve the purchase of a new Bobcat brillion seeder and auger attachment for the
amount of $14,206.57.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
NA
PREVIOUS COUNCIL ACTION
None.
REFERENCE AND BACKGROUND
In the 2025 budget we had budgeted $40,000 for the purchase of mechanical lift. We have
recently purchased this lift for $28,000 and also received an OSHA grant for $5687.50. I would
like to use the remaining $17,687.50 for the purchase of brillion seeder and earth auger skid
loader attachment. The Public works department rents these items 6-10 times per year for re-
seeding damaged grasslands in the parks and tree planting. I have both these items budgeted for
2026 however utilizing the remaining funds from the lift would reduce the burden on my 2026
budget.
BUDGET IMPACT
$14,206.57.
STAFF RECOMMENDED ACTION
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion would be requested.
Motion to approve the purchase of a new Bobcat brillion seeder and auger attachment for the
amount of $14,206.57.
SUPPORTING DATA/ATTACHMENTS
John Deer, Bobcat, and New Holland bids
STAFF MEMO
Prepared by:
Admin/Engineer
Meeting Date:
11/03/2025
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4f
Reviewed by:
Item:
2026 Street & Utility Improvements-Feasibility Study
Supplemental Letter Agreement
ACTION REQUESTED
Approve attached SLA for engineering services related to construction of the 2026 Street &
Utility Improvements Project.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
Consideration of 2026 project scope of improvements at workshop meeting.
REFERENCE AND BACKGROUND
This action authorizes city staff to enter into an agreement with SEH to provide engineering
construction services for the 2026 Street & Utility Improvements project.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve accompanying SLA.
SUPPORTING DATA/ATTACHMENTS
Supplemental Letter Agreement
Project Scope Map
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377 -2485
320.229.4300 | 800.572.0617 | 888.908 .8166 fax
SEH is 100% employee -owned | Affirmative Action–Equal Opportunity Employer
October 31, 2025 RE: St. Joseph, Minnesota
2026 Street & Utility Improvements
Feasibility Report
SEH No. STJOE P-187976
Honorable Mayor and City Council
c/o Mr. David Murphy, City Administrator
City of St. Joseph
75 Callaway Street East
St. Joseph, MN 56374
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota,
Owner, and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Report Phase
services in connection with studying street resurfacing improvements identified in the City’s 2019 Pavement
Maintenance Plan for 2026 in parts of the College Subdivision 2nd Addition(Callaway Street E), Rivers Bend
Subdivision(Jade Road), MJH Subdivision(Ridgewood Court), Liberty Pointe Subdivision(Dale Street), Buettner
Business Park Subdivision(Elm Street E, 15th Avenue NE), Borgert Industrial Park Plat 2 Subdivision(Elm
Street E, 19th Avenue NE), Rennie Subdivision(19th Avenue NE), Northland Heights Subdivision(Iris Lane, 13th
Avenue NE, 14th Avenue NE, Jasmine Lane E), studying parking lot improvements at Klinefelter Park, studying
trail/sidewalk improvements and street resurfacing improvements in parts of the Cloverdale Estates 2nd Addition
Subdivision(Baker Street), and studying street and utility improvements for 2026 in parts of the Foxmore Hollow
subdivision (1st Avenue SW, Foxmore Way, and 2nd Avenue SW), Reischls Hillside Estates subdivision (Hill
Street West, 3rd Avenue SW), Morningside Acres Second Addition subdivision (Iverson Street West,
Morningside Loop), (hereinafter called “The Project”).
Our services will consist of:
Task 1: Feasibility Report
• Conducting an investigation of existing conditions of street features including pavement condition,
pedestrian access facilities, concrete curb and gutter, municipal utility access structures (gate valves
and manhole castings).
• Conducting an investigation of watermain conditions in the Morningside Neighborhood, and a
recommendation of corrective action.
• Prepare a feasibility report containing the findings of the investigation along with our recommendations
for the Project.
• Identifying geometric and typical pavement section alternatives.
• Preparing preliminary opinion of probable project costs.
• Calculating preliminary special assessment rates.
• Assisting the Owner in conducting one Chapter 429 Public Improvement Hearing.
Assumptions:
The following assumptions were made in preparing this proposal:
• City will provide any record drawings available of project areas.
Honorable Mayor and City Council
October 31, 2025
Page 2
• City will print and mail all necessary correspondence related to the MN Chapter 429 hearing process.
All as set forth in this letter and the Agreement for Professional Services between SEH and City of St. Joseph,
Minnesota, dated July 1, 2006. We will also furnish additional services as you may request.
Additional Services:
The following services from SEH are not included in this proposal but, if required, can be provided to the City of
St. Joseph:
• Boundary and topographic surveys.
• Design and Construction Phase Services.
• Study scope revisions as may be requested by the Owner.
Payment:
You will pay us a fee for our services, currently estimated to be $38,900, in accordance with Exhibit C-2, Lump
Sum method.
Payment for additional services shall be based on the time required to perform the services and the billable
rates for the principals and employees engaged directly on the Project, plus charges for expenses and
equipment, all in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after 4 months. If there are delays in the Project that are beyond our control, you agree to grant
additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early date.
We will endeavor to work within those limitations. Where appropriate, if the estimated cost exceeds the budget,
we will either request an adjustment in the budget or suggest a revision in the extent or quality of the Project to
assist in bringing construction cost back within the budget. We do not guarantee that our opinions of probable
construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as to
probable construction cost or if you wish formal estimates, an independent cost estimator should be employed
as provided in Section IV.A. of the Agreement and in Exhibit B.
Honorable Mayor and City Council
October 31, 2025
Page 3
This letter and the Agreement for Professional Services dated July 1, 2006, along with Exhibits A, B, C-1, and
D represent the entire understanding between you and us in respect of the Project and may only be modified in
writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign the
enclosed copy of this letter in the space provided below and return it to us.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
(Lic. MN)
mrb
\\sehsc.cst.sehinc.com\scans\letter_proposal-11107.docx
ACCEPTED BY: CITY OF ST. JOSEPH, MINNESOTA
By: Date:
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FIGURE
NO. 1
PROJECT NO.
DATE:
R
STJOE187976
10/30/2025
2026 STREET IMPROVEMENTS
ST. JOSEPH, MINNESOTA
0
feetscale
500 1000500
250
E. CALLAWAY ST.
STUDY AREA 12
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E
.
S
E
W. MINNESOTA ST.
COUNTY RD. 75 W
CO
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G
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A
V
E
.
S
E. BAKER ST.
STUDY AREA
16
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A
V
E
.
S
E
RIDGEWOOD CT.
STUDY AREA
CO
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N
T
Y
R
D
.
7
5
W
15TH AVE. NE
STUDY AREA
COU
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T
Y
R
D
.
1
3
3
19TH AVE. NE
STUDY AREA
ELM ST. E
STUDY AREA
14TH AVE. NE
STUDY AREA
IRIS LN. NE
STUDY AREA
13TH AVE. NE
STUDY AREA
JASMINE LN.
STUDY AREA
NO
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H
L
A
N
D
D
R
.
JADE RD.
STUDY AREA
MORNINGSIDE NEIGHBORHOOD
STUDY AREA
TRAIL
STUDY AREA
TRAIL STUDY AREA
KLINEFELTER PARK
PARKING LOT STUDY
DALE STREET
STUDY AREA
STAFF MEMO
Prepared by:
Admin/Engineering
Meeting Date:
11/3/25
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4g
Reviewed by:
Item:
Final Payment Application – Rivers Bend Park Improvements
ACTION REQUESTED Approve the final payment application for the Rivers Bend Park
Improvements in the amount of $31,202.09 to C&L Excavating.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
This is the final payment application for the improvements to Rivers Bend Park.
BUDGET IMPACT N/A
STAFF RECOMMENDED ACTION
Approve the final payment application for the Rivers Bend Park Improvements in the amount of
$31,202.09 to C&L Excavating.
SUPPORTING DATA/ATTACHMENTS
Payment Application
10/16/2025
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 2 of 4
Payment Summary
No. Up To Date
Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1 2024-10-29 $167,257.50 $8,362.88 $158,894.62
2 2024-11-22 $3,016.86 $150.84 $2,866.02
3 2025-06-10 $416,245.09 $20,812.25 $395,432.84
4 2025-09-01 $37,522.30 $1,876.12 $35,646.18
5 2025-10-03 $0.00 ($31,202.09) $31,202.09
Funding
Category Name
Funding
Category No.
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
this Request
Total Amount
Paid to Date
STJOE 176671 $624,041.75 $0.00 $592,839.66 $31,202.09 $624,041.75
Accounting
Number Funding Source
Amount Paid this
Request
Revised Contract
Amount
Funds Encumbered
to Date
Paid Contractor to
Date
STJOE 176671 Local $31,202.09 $728,758.55 $728,758.55 $624,041.75
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 1 1 MOBILIZATION LUMP
SUM
$45,000.00 1 0 $0.00 1 $45,000.00
Base Bid 2 2 TRAFFIC CONTROL LUMP
SUM
$5,000.00 1 0 $0.00 1 $5,000.00
Base Bid 3 3 CLEARING ACRE $35,000.00 0.09 0 $0.00 0.09 $3,150.00
Base Bid 4 4 GRUBBING ACRE $15,000.00 0.09 0 $0.00 0.09 $1,350.00
Base Bid 5 5 SILT FENCE, MACHINE SLICED LIN FT $2.00 6500 0 $0.00 6626 $13,252.00
Base Bid 6 6 FILTER BERM TYPE 4 LIN FT $1.75 6300 0 $0.00 5810 $10,167.50
Base Bid 7 7 ROLLED EROSION PREVENTION
CATEGORY 20
SQ YD $2.50 1000 0 $0.00 238 $595.00
Base Bid 8 8 HYDRAULIC MATRIX TYPE BFM POUND $1.15 15750 0 $0.00 18100 $20,815.00
Base Bid 9 9 HYDRAULIC MULCH MATRIX POUND $1.15 15750 0 $0.00 500 $575.00
Base Bid 10 10 SEEDING ACRE $250.00 4.5 0 $0.00 5.6 $1,400.00
Base Bid 11 11 SEED MIXTURE 32-231 POUND $13.00 533 0 $0.00 20 $260.00
Base Bid 12 12 SEED MIXTURE 25-141 POUND $5.00 36 0 $0.00 44 $220.00
Base Bid 13 13 SEED MIXTURE 25-151 POUND $5.00 80 0 $0.00 1450 $7,250.00
Base Bid 14 14 COMMERCIAL FERTILIZER POUND $1.25 1575 0 $0.00 1200 $1,500.00
Base Bid 15 15 SAWING BITUMINOUS
PAVEMENT-FULL DEPTH
LIN FT $5.00 80 0 $0.00 76 $380.00
Base Bid 16 16 COMMON EXCAVATION (P) CU YD $11.25 1430 0 $0.00 840.84 $9,459.45
Base Bid 17 17 COMMON EMBANKMENT (CV) CU YD $13.00 125 0 $0.00 0 $0.00
Base Bid 18 18 COMMON BORROW (CV) CU YD $14.00 1073 0 $0.00 1239.05 $17,346.70
Base Bid 19 19 SUBGRADE EXCAVATION CU YD $1.00 787 0 $0.00 0 $0.00
Base Bid 20 20 SELECT GRANULAR BORROW CU YD $10.00 716 0 $0.00 716 $7,160.00
Base Bid 21 21 SUBGRADE PREPARATION LUMP
SUM
$5,000.00 1 0 $0.00 1 $5,000.00
Base Bid 22 22 GEOGRID SQ YD $1.00 2359 0 $0.00 0 $0.00
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 3 of 4
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 23 23 AGGREGATE BASE CLASS 5 CU YD $33.00 572 0 $0.00 460.33 $15,190.89
Base Bid 24 24 TYPE SP 9.5 WEARING COURSE
MIXTURE (2,C)
TON $110.00 202 0 $0.00 247.07 $27,177.70
Base Bid 25 25 TYPE SP 12.5 WEARING COURSE
MIXTURE (2,C)
TON $105.00 269 0 $0.00 249.07 $26,152.35
Base Bid 26 26 BITUMINOUS MATERIAL FOR
TACK COAT
GAL $1.00 151 0 $0.00 70 $70.00
Base Bid 27 27 TRASH GUARD FOR 12" PIPE
APRON
EACH $900.00 1 0 $0.00 1 $900.00
Base Bid 28 28 12" RC PIPE APRON EACH $1,400.00 2 0 $0.00 2 $2,800.00
Base Bid 29 29 12" RC PIPE CULVERT CL V LIN FT $68.00 118 0 $0.00 134 $9,112.00
Base Bid 30 30 4" BROKEN LINE PAINT LIN FT $0.60 142 0 $0.00 100 $60.00
Base Bid 31 31 4" SOLID LINE PAINT LIN FT $0.60 1296 0 $0.00 1927 $1,156.20
Base Bid 32 32 PAVT MSSG PAINT (THRU
ARROW - WHITE)
SQ FT $7.00 39 0 $0.00 39 $273.00
Base Bid 33 33 PAVT MSSG PAINT (HANDICAP
PARKING)
SQ FT $7.00 10 0 $0.00 20 $140.00
Base Bid 34 34 SIGN PANEL TYPE C SQ FT $350.00 3 0 $0.00 3 $1,050.00
Base Bid 35 35 FILTER BERM TYPE 3 LIN FT $50.00 16 0 $0.00 11 $550.00
Base Bid 36 36 RIPRAP CLASS II CU YD $100.00 61 0 $0.00 17.97 $1,797.00
Base Bid 37 37 CONCRETE PARKING BUMPER EACH $300.00 14 0 $0.00 0 $0.00
Base Bid 38 38 COMMON EXCAVATION (P) CU YD $16.00 5940 0 $0.00 5940 $95,040.00
Base Bid 39 39 COMMON EMBANKMENT (CV) CU YD $10.00 2263 0 $0.00 1173.6 $11,736.00
Base Bid 40 40 COMMON BORROW (CV) CU YD $14.00 2331 0 $0.00 2012.1 $28,169.40
Base Bid 41 41 SUBGRADE EXCAVATION CU YD $1.00 2564 0 $0.00 0 $0.00
Base Bid 42 42 SELECT GRANULAR BORROW CU YD $10.00 2331 0 $0.00 0 $0.00
Base Bid 43 43 SUBGRADE PREPARATION STATIO
N
$300.00 62 0 $0.00 62 $18,600.00
Base Bid 44 44 GEOGRID SQ YD $1.50 7691 0 $0.00 0 $0.00
Base Bid 45 45 AGGREGATE BASE CLASS 5 CU YD $37.00 1399 0 $0.00 1593.92 $58,975.04
Base Bid 46 46 TYPE SP 9.5 WEARING COURSE
MIXTURE (2,C)
TON $114.00 1311 0 $0.00 1172.63 $133,679.82
Base Bid 47 47 BITUMINOUS MATERIAL FOR
FOG SEAL
GAL $5.00 1399 0 $0.00 775 $3,875.00
Base Bid 48 48 CONCRETE WALK SQ FT $28.00 250 0 $0.00 250 $7,000.00
Base Bid 49 49 COMMON EXCAVATION (P) CU YD $16.00 261 0 $0.00 261 $4,176.00
Base Bid 50 50 COMMON EMBANKMENT (CV) CU YD $25.00 40 0 $0.00 40 $1,000.00
Base Bid 51 51 SUBGRADE EXCAVATION CU YD $1.00 144 0 $0.00 0 $0.00
Base Bid 52 52 SELECT GRANULAR BORROW CU YD $20.00 131 0 $0.00 0 $0.00
Base Bid 53 53 SUBGRADE PREPARATION LUMP
SUM
$2,500.00 1 0 $0.00 1 $2,500.00
Base Bid 54 54 GEOGRID SQ YD $2.00 430 0 $0.00 0 $0.00
Base Bid 55 55 AGGREGATE BASE CLASS 5 CU YD $33.00 105 0 $0.00 105 $3,465.00
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 4 of 4
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 56 56 TYPE SP 9.5 WEARING COURSE
MIXTURE (2,C)
TON $115.00 49 0 $0.00 29.98 $3,447.70
Base Bid 57 57 TYPE SP 12.5 WEARING COURSE
MIXTURE (2,C)
TON $110.00 37 0 $0.00 41.3 $4,543.00
Base Bid 58 58 BITUMINOUS MATERIAL FOR
TACK COAT
GAL $1.00 247 0 $0.00 25 $25.00
Base Bid 59 59 CONCRETE LANDING
PLANKS/CRUSHED ROCK
LUMP
SUM
$10,000.00 1 0 $0.00 1 $10,000.00
Base Bid 60 60 SILT FLOAT CURTAIN LIN FT $15.00 110 0 $0.00 100 $1,500.00
Totals: $0.00 $624,041.75
Contract Total $624,041.75