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Home My WebLink About2006 [09] Sep 07 {Book 38} REVISED St. Joseph City Council September 7, 2006 7:00 PM 1. Call to Order 2. Approve Agenda 3. Consent Agenda a. Minutes - Requested Action: Approve the minutes of August 17, 2006. b. Bills Payable - Requested Action: Approve check numbers 037712-037791. c. Application for Payment ~ Requested Action: Authorize the Mayor to execute Application for Payment #3 for the 2006 Street Improvements and authorize payment to C & L Excavating in the amount of $250,922.31. d. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #6 for the Water Treatment Plant and authorize payment to John T. Jones Construction in the amount of $758,454.65. e. Variance Request - Requested Action: Accept the recommendation of the Planning Commission and adopt the Findings of Fact granting a fourteen (14) foot variance on the front yard setback for 307 College Avenue North. f. Amended Cultural Resource Contract - Requested Action: Authorize the Administrator to execute an amendment to the contract between the City of St. Joseph and MN Cultural Resource to extend the contract period for the Historical review for the Field Street Corridor. The anticipated cost of the extended contract is $ 1,000. 4. Public Comments to the Agenda 5. 7:00 PM EA W Request - Sam Deleo, FeldIProm Property 6. 7:10 PM Metro Bus Survey Results 7. 7:20 PM North Corridor/CSAH 2 Realignment Study Update, SRF 8. City Engineer Reports a. 2006 8th Avenue NE Improvements 9. Mayor Reports 10. Council Reports 11. Administrator Reports a. Final Assessment Hearings b. Union Negotiations c. Preliminary Budget 2007 d. Planning Commission Membership 12. Adjourn Administrdtor Judy Weyrens MdYor Richdrd Cdflbom Councilors AI Rdssier Ross Rieke Renee Symdnietz Ddle Wick CITY Of ST. JOSEPH www.cityofstjoseph.com St. Joseph City Council September 7,2006 7:00 PM 1. Call to Order 2. Approve Agenda 3. Consent Agenda a. Minutes - Requested Action: Approve the minutes of August 17, 2006. b. Bills Payable - Requested Action: Approve check numbers 037712-037791. c. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #3 for the 2006 Street Improvements and authorize payment to C & L Excavating in the amount of $250,922.31. d. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #6 for the Water Treatment Plant and authorize payment to John T. Jones Construction in the amount of $758,454.65. 4. Public Comments to the Agenda 5. 7:00 PM North Corridor/CSAH 2 Realignment Study Update, SRF 6. City Engineer Reports a. 2006 8th A venue NE Improvements 7. Mayor Reports 8. Council Reports 9. Administrator Reports a. Final Assessment Hearings b. Union Negotiations c. Preliminary Budget 2007 d. Planning Commission Membership 10. Adjourn 2" College Avenue North, PO Box 668 . Sdint. loseph, Minnesotd ,,6374 Phone j20.j6j.7201 FdX j20.j6j.Oj42 I I I I I I I I I I I I I I I I I I I St. Joseph City Council September 7, 2006 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME 1. 2. 3. 4. tSe~ /j~" /JrC'0' ~ s ~m1ftko ~:-t:1% 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. ADDRESS SR.F C&-vLSt{ llitll i I \ (. t%A t- ;;-- / I) /tLrJ cC 307 /I( G/kS~ Ave. ILL/) Ine.- t5y:; a~ ~,;1;;-III~1YJt:Vt.v UJf -1/ItelJr;f3t1/Y Draft August17,2006 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of 8t. Joseph met in regular session on Thursday, August 17, 2006 at 7:00 PM in the 8t. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee 8ymanietz, City Administrator Judy Weyrens City Representatives Present: City Engineer Tracy Ekola Others Present: 8. Paula Revier, Roger Beuning, Randy Torborg, Linda Hutchinson, Maritime Woida, Nancy Hynes, Irene Reber, Jeff Taufen, Katherine Kraft, Jason Novak, Ellen & Bob Wahlstrom Approve Aqenda: Symanietz made a motion to approve the agenda with the following changes: Delete 3(i) Development Agreement - Graceview Estates 4 - The developer has requested this matter be delayed until further notice. If the improvements cannot be completed this year, the developer does not intend to final plat the property. The Developer's Agreement requires the plat be recorded within 30 days of execution. Add 3(i) Police Grant - Requested Action: Authorize execution of a Public Safety Grant between the City of St. Joseph and the MN Department of Public Safety in the amount of $300 to conduct alcohol compliance checks. The motion was seconded by Wick and passed unanimously. Consent Aaenda: Rassier made a motion to approve the consent agenda as follows: a. Minutes - Approve minutes of August 3, 2006. b. Bills Payable - Approve check numbers 037659-037711. c. Police Purchase - Authorize the Police Department to purchase a second bicycle with the necessary equipment with money from the extra equipment fund. d. Gambling - Accept the off-site gambling application for the St. Joseph Lions to conduct a raffle at the St. Joseph Meat Market, 26 _1st Avenue NW, on September 9, 2006. e. Election Judges - Appoint election judges as presented for the September and November elections. f. Surplus Property - Declare 30 pagers, 12 portable radios and 2 mobile radios as surplus property, allowing the same to be disposed of through public sale. g. Seal Coating - Authorize the expenditure of up to $3,000 to seal coat the parking lot at the St. Joseph Community Fire Hall. h. Medical Director - Appoint Dr. Mark Halstrom as the Medical Director for the St. Joseph Volunteer Fire Department. i. Police Grant - Authorize execution of the grant accepting funding in the amount of $300 to conduct compliance checks. The motion was seconded by Wick and passed unanimously. Public Comments to the Aaenda: - No one present wished to speak. 8t. Joseph Fire Relief Association Report: Annually, the Council must accept the 8t. Joseph Fire Relief Association Report. The Fire Relief is the pension program for the Fire Department. Jeff Taufen, treasurer, was present to represent the Relief Association. Taufen presented the Council with the audited Relief Association Report, which indicates that the liability for the 2007 calendar year is $ 7,300. Weyrens clarified that of the $ 7,300 the City is responsible for approximately 45%, with 8t. Joseph Township and 8t. Wendel Township paying the remaining balance. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Draft August 17, 2006 Page 2 of4 Rieke made a motion to accept the 2007 St. Joseph Fire Relief Association Report acknowledging that the liability for the year 2007 is $ 7,300. The motion was seconded by Wick and passed unanimously. Transportation Plan Update: Kate Minier, SEH, approached the Councilors to give a brief presentation on the progress of the 2006 Transportation Plan. She began the discussion by reviewing the adopted completion schedule. Based on the proposed schedule, the Council should receive a dr-aft report of the transportation plan somewhere between October and December with the final report being completed by February. Originally, this project was to be complete within 9 months, however, it may extend to February depending on the status of the other transportation studies. Carlbom questioned if there would be less public input if the process were expedited. According to Minier, public input would not change; however the amount of review time would lessen. She also stated that there is up to date information available on the City's website to include the results of the 1st public input meeting. Based on that first meeting, the most important community issues are controlled growth and transportation. Miner added that they are reviewing three major roadways and that they are planning for community collectors. The three roadways being reviewed include Principal Arterials, Minor Arterials and Collectors. Principal Arterials provide for less access points, but more mobility; whereas, Collectors provide for more access points, but less mobility. At the last Stakeholder meeting, they were asked to break into three different groups and draw on a blank map where transportation planning is needed. As a result, SEH has created a proposed Transportation Map for Council Review. Minier stated that these are preliminary and will change after further review and Council comments. The Council is asked to review the maps and provide feedback prior to the next Stakeholder meeting. The three big areas discussed include the intersection of 121 and 20th Avenue near Jade Road; the NE portion of the City near CR 133 and the West side of the City with access to CR 75. Minier added that the Southwest Beltway was left outof the mix. She also stated that 20th Avenue might change from a collector road to an arterial roadway. Carlbom questioned whether or not there were any representatives present from either the Monastery or the College, to which Weyrens stated there was not as they did not apply. Minier stated that it was interesting to look at the maps created by each group as Field Street was shown running through the Monastery property on each map. Everyone recognizes that there is a need for a road in that area and from a transportation perspective, that area would be the ideal place for the road. The next components to be considered are: . Trails to include points of destination such as parks, etc. · Traffic forecasting . Full build-out to include the whole growth area. St. Joseph Action Group: Linda Hutchinson, 133 - 5th Avenue SE, approached the Councilors to represent the St. Joseph Action Group. She presented them with the fifth and final petition in opposition to the proposed Field Street Corridor. Final Plat - Crescent Hills: Jason Novak was present representing MN Land Development Group. Weyrens stated that the Annexation request and Development Agreement have been prepared for the final plat entitled Crescent Hills. The Developer has not submitted the required easement but has indicated that the property owner is willing to sign the document and will have executed agreement early next week. Within the Development Agreement, two outstanding items remain: Draft August 17,2006 Page 3 of 4 1. Drain Tile - Braun Intertec is currently looking at the site to determine if additional drain tile is needed. According to Ekola, the reason for this it to limit the amount of saturated soil near basement walls. 2. Site Grading - The entire site must be graded with the first phase. Originally, there was no phasing; however the Final Plat showed the plat being constructed in phases. If the entire site is not graded, the streets in phase one will be used to haul an excessive amount of material causing additional wear and tear on the roads. Rassier made a motion authorizing the Mayor and Administrator to execute the resolution accepting the annexation of the area to be known as Crescent Hills. Themotion was seconded by Symanietz and passed unanimously. Rassier stated that he is concerned that the easement has not yet been executed and would prefer to table the Development Agreement until all the documents have been executed. Weyrens stated that the City would not sign the Developer Agreement until the signed easement is received. Wick questioned the number of phases for the development. Ekola stated that it appears that there will be 2 phases and they will be completed by 2008. Carlbom questioned why the developer does not want to grade the entire site. Novak stated that they have not yet reviewed that item. Ekola advised Novak and the Council that the grading is required as it if is not, they would be hauling fill through the first phase during the construction of phase 2. She also added that it is required to allow for street connections. Rassier made a motion to table execution of the Developer Agreement until August 23, 2006 at 5:00 PM to ensure that the easement is signed and received by the City. The motion was seconded by Wick and passed unanimously. CITY ENGINEER REPORTS Minnesota Vehicle Sales Tax Referendum: Ekola advised the Council that on November 7,2006, voters will be asked to vote on an amendment to the Minnesota Constitution, which would dedicate all motor vehicle sales tax to transportation issues. Previously, there were some years in which none of this money was dedicated towards transportation. The proposed amendment would dedicate at least 40% to public transit and not more than 60% to highway projects. Carlbom stated that there are many state agencies in support of the amendment; however, there seems to be some concern with the language stating that at least 40% to public transit and not more than 60% to highway projects. The Coalition of Greater MN Cities is in support of the amendment; however, they feel that the wording should be the opposite with at least 60% to highway projects and not more than 40% to public transit. Wick stated that the APO is also in support of the amendment, but unsure about the wording. Carlbom added that the Motor Vehicle Sales Tax amendment is not the only answer to the problems with transportation funding. The biggest problem is that the funding that is available is not enough to meet the State's transportation needs. Ekola added that past funding for transportation has been spent more on highway purposes rather than public transit. Wick made a motion to execute Resolution 2006-21 with the deletion of the word stron!:llv supporting passage of the proposed amendment. The motion was seconded by Rassier. Ayes: Rassier, Rieke, Symanietz Nays: Carlbom Motion Carried 4:1:0 MA VOR REPORTS School Bond Referendum: Carlbom stated that he met with the Neighbors for School Excellence regarding the proposed K-8 school in St. Joseph. This will be the first time S1. Joseph will have a public Junior High School. This item is on the ballot for September 12, 2006 primary. If the School Bond Referendum is passed on September 12, 2006, they can begin construction and have the facility open for I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Draft August 17, 2006 Page 4 of 4 classes in 2008. Carlbom stated that he encourages community support of the referendum. He stated that there would be a School Board meeting on August 24, 2006 at 7:00 PM at the 81. Cloud City Hall Council Chambers. The School District will give a brief presentation and the City Council is welcome to attend. Fire Board Meetinq: Carlbom stated that he attended the Fire Board meeting at which they discussed the Relief Report and the Budget for 2007. COUNCIL REPORTS SYMANIETZ CSAH 2/North Corridor Committee: Symanietz stated that the Committee met and they are working on narrowing down their options. St. Joseph Chamber: Symanietz reported that she attended the 81. Joseph Chamber meeting at which a representative from the St. Cloud Meth Coalition spoke. . WICK - No Report RASSIER Northland Heiohts: Rassier advised the Council that he was surprised how quick the Northland Heights project is coming along and how nice it looks. RIEKE Meetinqs: Rieke stated that he attended the following meetings: . Downtown Committee - Promotions Group: Information is available on the website. · EDA Meeting . Budget Meeting: Follow-up meeting scheduled for August 30, 2006. ADMINISTRATOR REPORTS Assessment Hearinq: Weyrensadvised the Council that due to the bid opening on August 28,2006 and the City is required to provide the assessment information to the residents two weeks prior to the hearing the Assessment hearing will be postponed until September 11, 2006 at 7:00 PM. 2006 Street Improvement Proiect: Symanietz stated that residents have been questioning her to why there is a bump on Baker Street near the construction site. Ekola stated that a temporary utility line is located during the relocation and lining of utility lines. Wick questioned whether or not construction on 1st Avenue SE would be completed before school begins for the 2006-2007 school year. Ekola assured him that it would be completed prior to that. Adiourn: Symanietz made a motion to adjourn; seconded by Wick and passed unanimously. Judy Weyrens Administrator City of St. Joseph I Page 1 Bills Payable I August 31,2006 Check I Search Name Comments Amount FUND DEPART OBJ Nbr I 037712 EFTPS Reg pp 17, Con $2,306.98 101 037712 EFTPS Reg pp 17, Con $2,836.38 101 037712 EFTPS Reg pp 17, Con $887.08 101 037713 COMMISSIONER OF REVENUE Reg pp 17 $1,280.36 101 I 037714 ING LIFE INS & ANNUITY COMPANY deferred comp $225.00 101 037715 PERA retirement pay-Reg $4,399.31 101 037716 SUNRAY PRINTING Transportation $250.61 101 41110 430 037717 MN BOARD OF PEACE OFFICER J Tiffany-License $90.00 101 42120 446 037718 PAT GORMAN seal coating, fire $2,880.00 105 42280 530 I 037719 EFTPS Reg pp 18 $965.42 101 037719 EFTPS Reg pp 18 W/H $3,181.92 101 037719 EFTPS Reg pp 18 SS $2,504.36 101 037720 COMMISSIONER OF REVENUE Reg pp 18 $1,436.31 101 I 037721 PERA retirement pay-Reg $4,494.79 101 037722 ING LIFE INS & ANNUITY COMPANY deferred comp $225.00 101 037722 ST. JOSEPH LIQUOR SHOPPE ST. JOSEPH $50.00 101 41430 037723 POSTMASTER transportation $4.29 101 41110 430 037724 A-1 TOILET RENTAL Memorial $63.90 205 45203 531 I 037724 A-1 TOILET RENTAL Northland $63.90 205 45203 531 037725 ABBOTT, LONNIE 4 park board mtgs $140.00 101 41120 103 037726 ACCLAIM BENEFITS-REIMB reimbursement - $14.56 101 037726 ACCLAIM BENEFITS-REIMB daycare $152.10 101 I 037727 BANYON DATA SYSTEM payroll support $195.01 101 42120 215 037727 BANYON DATA SYSTEM payroll support $195.00 602 49490 215 037727 BANYON DATA SYSTEM payroll support $195.00 101 41530 215 037727 BANYON DATA SYSTEM payroll support $195.00 601 49440 215 037728 BERGHORST, BRUCE 4 park board mtgs $140.00 101 41120 103 I 037729 BRANNAN LOCKSMITH duplicate keys $24.61 101 42120 220 037729 BRANNAN LOCKSMITH cylinder re master $65.00 101 42120 220 037730 CENTRAL HYDRAULICS connectors, ball $37.32 602 49450 210 037731 COBORN'S INC Intergov Mtg $60.99 101 41110 331 I 037732 COMMUNITY CARE PHARMACY bottles $35.31 101 42120 210 037733 CRABTREE COMPANIES, INC. LF Plus $268.44 101 41430 215 037733 CRABTREE COMPANIES, INC. LF Plus $268.44 101 42120 215 037733 CRABTREE COMPANIES, INC. LF Plus $268.45 601 49440 215 I 037733 CRABTREE COMPANIES, INC. LF Plus $268.45 602 49490 215 037733 CRABTREE COMPANIES, INC. LF Plus $268.45 603 43230 215 037733 CRABTREE COMPANIES, INC. LF Plus $268.44 101 41530 215 037734 CUMMINS NORTH CENTRAL, INC yearly service $466.37 602 49450 220 037735 DEUHS, DEEDRA 6 park board mtgs $210.00 101 41120 103 I 037736 EHLERT, CORY 3 park board mtgs $105.00 101 41120 103 037737 FARM PLAN JD flail knives $85.71 101 45202 240 037737 FARM PLAN JD flail knives $85.70 101 43120 240 037738 FASTENAL COMPANY bolts, set screws $70.72 101 43120 210 I 037738 FASTENAL COMPANY bolts, set screws $12.34 101 43120 210 037738 FASTENAL COMPANY bolts, set screws $24.24 101 43120 210 037738 FASTENAL COMPANY bolts $137.45 101 45123 210 037739 FIRST STATE BANK-CUSTOMER John T Jones $2.00 101 41530 200 037739 FIRST STATE BANK-CUSTOMER repair curb & $191.67 101 43120 210 I 037739 FIRST STATE BANK-CUSTOMER ACH charges $30.00 101 41530 200 037740 FLEXIBLE PIPE TOOL COMPANY vacuum hose, $186.38 602 49450 220 037741 FRED PRYOR SEMINARS GG/Mistake Free $99.00 101 42140 331 037742 GALL'S INC Dual Beam $469.54 490 42120 580 I 037742 GALL'S INC Smith & Wesson $441.95 490 42120 580 037743 GAMETIME Hallow Park $758.23 205 45203 531 037744 GANDER MOUNTAIN 12G slug $38.39 101 42120 210 037745 HENRYS WATERWORKS INC meters, supplies $1,742.83 601 49430 210 I 037746 HOESCHEN, BRIAN & WENDY lawn repair $148.12 101 43120 220 037747 HUNTINGTON GROUP Metham Test Kit $60.00 101 42120 210 037748 INSPECTRON INC building $12,250.00 101 42401 300 037749 JM GRAYSTONE OIL CO., INC #2 dyed fuel - off $864.99 101 43120 210 037749 JM GRAYSTONE OIL CO., INC #2 dyed fuel - off $865.00 101 45202 210 I I City of St. Joseph I Page 3 Bills Payable I August 31, 2006 Check I Search Name Comments Amount FUND DEPART OBJ Nbr Ie 037770 SEH Graceview 3 $338.09 101 43131 303 037771 SIMON, KEITH Dell E1505 Duel $1,058.23 105 42210 581 037772 SPRINT 3 moblie unit $153.30 101 42151 321 037773 SRF CONSULTING GROUP INC North $26,722.73 435 49450 530 I 037774 ST. CLOUD AREA CHAMBER 2006 - 2007 $535.00 101 41110 433 037775 ST. CLOUD FIRE EQUIPMENT ABC multipurpose, $113.16 101 42120 210 037776 ST. JOSEPH NEWSLEADER 8th Ave $66.00 101 41120 340 037776 ST. JOSEPH NEWSLEADER election notice $30.00 101 41410 340 037776 ST. JOSEPH NEWS LEADER interim use permit $144.00 101 41120 340 I 037777 STEARNS COOPERATIVE ELEC. ASSN July usage $537.75 101 43160 386 037777 STEARNS COOPERATIVE ELEC. ASSN July usage $47.20 602 49471 381 037777 STEARNS COOPERATIVE ELEC. ASSN July usage $45.50 602 49480 381 037777 STEARNS COOPERATIVE ELEC. ASSN July usage $344.25 101 45201 381 I 037777 STEARNS COOPERATIVE ELEC. ASSN July usage $49.80 602 49472 381 037777 STEARNS COOPERATIVE ELEC. ASSN July usage $33.00 101 43160 386 037777 STEARNS COOPERATIVE ELEC. ASSN July usage $13.50 101 43160 386 037777 STEARNS COOPERATIVE ELEC. ASSN July usage $44.81 602 49473 381 037778 STEARNS COUNTY CHIEFS ASSN 2006-2007 $50.00 101 42120 433 I 037779 STREICHER'S laptop mount $183.89 101 42152 220 037780 SUNRAY PRINTING transit survey $656.90 101 41110 430 037781 SUNSET MFG CO., INC. pa rts $26.97 101 45202 220 037781 SUNSET MFG CO., INC. light mount $39.37 101 43120 220 I 037781 SUNSET MFG CO., INC. circles $53.50 101 45202 210 037782 TIREMAXX SERVICE CENTERS repair ztrac tire $21.34 101 45202 220 037782 TIREMAXX SERVICE CENTERS repair brakes #16 $117.75 101 43120 220 037782 TIREMAXX SERVICE CENTERS mount tubeless $12.00 101 42152 220 I 037782 TIREMAXX SERVICE CENTERS repair brakes #16 $117.75 101 45202 220 037782 TIREMAXX SERVICE CENTERS repair tire $15.95 101 42152 220 037783 TRAUT WELLS Water $38.00 601 49420 312 037783 TRAUT WELLS Water $38.00 601 49420 312 037783 TRAUT WELLS Water $38.00 601 49420 312 I 037784 TWIN RIVER TIRE & AUTO tire $93.22 101 42152 220 037785 UNIFORMS UNLIMITED taser cartridges $100.16 101 42120 210 037786 UNUM LIFE INSURANCE disability $485.37 101 037787 US CABLE Fire Dept $39.95 105 42250 321 I 037787 US CABLE intenet-Sept $49.95 101 41430 321 037788 VERIZON WIRELESS cell phone-sept $44.44 105 42250 321 037789 WSB & ASSOCIATES, INC Field Street $5,181.61 435 43120 530 037790 XCEL ENERGY August usage $29.89 101 45201 383 037790 XCEL ENERGY August usage $18.12 101 45201 381 I 037790 XCEL ENERGY August usage $140.49 101 43160 386 037790 XCEL ENERGY August usage $64.25 101 45202 381 037790 XCEL ENERGY August usage $613.73 105 42280 381 037790 XCEL ENERGY August usage -$49.38 105 42280 383 I 037791 ZEP MANUFACTURING hand towels & $49.63 101 45202 210 037791 ZEP MANUFACTURING hand towels & $49.63 101 45201 210 037791 ZEP MANUFACTURING hand towels & $49.63 601 49440 210 037791 ZEP MANUFACTURING soap dispensers & $74.74 105 42280 220 I 037791 ZEP MANUFACTURING hand towels & $49.63 101 41941 210 $191,182.96 I I I I --- - ---.- ----- Attaclunent: ~, or No REQUEST FOR COUNCIL ACTION DATE: September 7, 2006 Engineering Tracy Ekola, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2006 Street Improvement Application for Payment No.3. PREVIOUS ACTION Application for Payment No.2 for $327,335.94 RECOMMENDED COUNCIL ACTION Application for Payment No.3 FISCAL IMP ACT $250,922.31 COMMENTS/RECOMMENDATIONS P:\PTlSlsijoe\common\D39 Req Council Action\0603 AFP 3 090706.doc I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I SEH August 28, 2006 RE: S1. Joseph, Minnesota 2006 Street Improvements SEH No. A-STJOE 0603 14 City ofS1. Joseph Honorable Mayor and City Council c/o Judy Weyrens 25 College Ave North PO Box 668 Saint Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmd Application for Payment No.3 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies of the Application for Payment and distribute as follows: C & L Excavating SEH City of S1. Joseph Please submit the payment to the following address: NORTHERN ESCROW INC 1276 S ROBERT S W ST PAUL MN 55118 651.457.9621 FAX 651.457.7531 If you have any questions, please feel free to call us. S;;~lY, . ~ City Engineer Jmw Enclosures P:\PT\SISTJOE\060300ISPECSIL-AFP TO OWNER. DOC ShOl.t Elliott Hendrickson inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal oppol"tunity employer www.sehinc.com I 320.229.4300 i 800.572.0617 320.229.4301 fax I 0:: 0:: I I wow Zt-(J) 50 o~ t- Z I 8 I I I I I I I I I I I I I I I I (0(0 00 (00 o~ ~~ 0_ 00 (J) Cr: ll.. ::2: t- W W 0:: t- (J) (0 o o N :i: c> ::> o 0:: J: t- o W J: CJ) ::i c.. Iii:!! t-O <Co 00 I-<C z~ Wo:: :!!o ltl~ 0::0:: c>o <Cu. ~. o u. 0:: o I- o <C 0:: I- Z o o C'? o Z I- Z W :!! >- <C c.. 0:: o u. Z o i= <C o ::i c.. c.. <C Z . ::2:0 _Z I- ll.. - We> (J)~ Ot- C')-:l~ g.-:<{ 0(J)0 WLL,X QoW t->-.....I (J)t-~ <1:00 0:: g g I- 0 00::<C WWo:: "Zl- O>Z 0::>0 c..OO I- Z ::> ~O <C:!! 0<C. o .. 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'"",.,~ ,;~ ~.:s ~) " ,.J ", \ \ , \" \>.- CD e::: W Z ~ o \\ U) Z 0 ;::: U ::l 0 W 0 <F> <F> <F> 0 0 0 0 0 0 0 0 6 ..-: ..-: !'- CD !'- e<) M (f) !'- 0 ro roo Z ,..: !'-' '" " 0 N ~ '" " f= is 0 <( <F> <F> <F> <F> (f) -" <( I- ., 0 " I- ;:: 0 >- .0 '" L C 0 n:: E w '" 0 ::> n:: )- ,2 0 > cr: Q) w <( Ci 0 :2 .E L z :2 '0 C <(' ::J Q) 0 I (f) > :2 U cr: 2 '" )- W Cl. ~ ro Cl. 0 ro (f) n:: '" "0 W Q) 0 Q) > (9 W 0> 2 z " (9 '" Cl. <( Z L Cl. I <( 0 '" U I ro ro I- U 0 0 w l- I- Z REQUEST FOR COUNCIL ACTION DATE: September 5, 2006 Administation ORIGINATING DEPARTMENT I Attachment: ~ or No DEPARTMENT APPROVAL . AGENDA ITEM North Corridor/CSAH 2 Reaiignment Study Update, SRF PREVIOUS ACTION None RECOMMENDED BOARD ACTION Accept the recommendations of the CAC. FISCAL IMPACT None COMMENTS/RECOMMENDATIONS I I I I I I I I I I I I I I I I I I I I September 7, 2006 I I I I I I I I I I I I I I I I I I I St. Joseph North Corridor and CSAH 2 Realignment Study St. Joseph City Council Meeting - Corridor Study Update PRESENTATION AGENDA 1. STUDY RECAP · Review study area and recent activities 2. CSAH 2-S0UTH (1-94 TO CSAH 75) · Review retained alternatives and corridor vision · Review CSAH 2-South preliminary designs and evaluation results(see Attachment 1) · Consider comments on alternatives from TEP, public open-house and focus group meetings · Present SRF and CAC recommendations (see Attachment 2) · Request Council action on preferred alternative for CSAH 2-South 3. NORTH CORRIDORlCSAH 2-NoRTH (CSAH 75 TO ROLLING RIDGE ROAD) · Review retained alternatives and corridor vision · Review CSAH 2-NorthINorth Corridor preliminary designs and evaluation results (see Attachment 3) · Consider comments on alternatives from TEP, public open-house and focus group meetings · Present SRF and CAC recommendations (See Attachment 2) · Request Council action on preferred alternative for North Corridor-East 4. STATUS OF PROJECT BUDGET/SCOPE · Review project budget balance and remaining study activities 5. NEXT STEPS Corridor Study · Finalize expanded Corridor Study Report with scoping analysis/justification · Present Corridor Study Report and scoping analysis findings to appropriate governmental bodies and agencies Environmental Documentation (assumes strategy and justification is approved) · Approve SRF contract change to reflect anticipated environmental documentation o CSAH 2-South: state-level Environmental Assessment Worksheet (EA W) o CSAH 2-NorthINorth Corridor-West: federal- and state-level Environmental Impact Statement (EIS) o North Corridor-East: federal- Environmental Assessment (EA)/state-Ievel Environmental Assessment Worksheet (EA W) · Begin environmental documentation process o CSAH 2-South: EA W o CSAH 2-NorthINorth Corridor-West: EIS Scoping (actual EIS will to be completed later, following EIS Scoping) o North Corridor-East: EA/EA W I St. Joseph North Corridor and CSAH 2 Realignment Study Technical Evaluation of Alternatives Attachment 1 July 20, 2006 I Note: Quantities mav chanfle during environmental documentation process and as designs are refined. Quantities below are intended for use as a measure of relative impact only between Build Alternatives. Quantities are not intended to be final, precise counts of any factor. I Study Goal I Ensure safe and efficient mobility for the traveling public I I Minimize expected future public expenditures for roadway development I Avoid or minimize impacts to the natural environment I I A void or minimize impacts on cultural resources I Avoid, minimize or mitigate impacts on valuable public lands I Minimize social costs and impacts I I I I Objective Discourage circuity by providing the most direct route Meet design speed standards Provide appropriate public street access and signal spacing according to access standards Minimize right.of-way acquisition needs Limit construction costs A void threatened and endangered species impacts A void or minimize and mitigate wetland impacts Recognize and protect unique environments A void construction near potential historic properties A void construction near archaeolo ical sites A void impacts to park land Avoid or minimize number of relocations Minimize the amount of useable farmland divided by al ignment Preserve quality of life by avoiding disruption (i.e., noise, air quality, visual) caused by new alignment's roximi to residences A void disproportionately high and adverse effects to minority or low income populations Measurable Criteria Route length (miles) CSAH 2 Realignment - 45 to 55 mph North Corridor - 45 mph Y2 mile for signalized intersections y.. mile for restricted intersections Number of parcels taken (full and partial) for right-of-way Acres of acquired right-of-way Dollars (mil $) Number of such species impacts Number of wetlands impacted Acres of wetlands im acted Acres of "high quality" wetlands im acted Acres of biodiversit areas impacted Acres of woodland area im acted Number of stream or river crossin 5 Number of historic properties impacted Distance of facility from known historic ro erties Risk of archaeological site impacts N umber of parks affected Acres of affected park land Number of residential relocations Number of commercial relocations Number offarmland parcels severed Acres of useable cropland impacted Number of farm houses or residences within 1/8-mile of alignment Number of areas affected that have been identified as high probability for presence of minority or low income populations Notes: (I) Grey boxes identify areas with larger differences between alternatives. (2) Includes Leaf Road realignment and improvements to Minnesota Street. (:l) $4.2 million per mile of 4-lane urban arterial plus signals and box culverts. I I I I o o 2 No known structures 2 No known structures 2 No known structures Approx. 1 mile Approx. 1 mile Approx. 1 mile High High High o o ) "'~ o o o 6 Attachment 2 I I I I I I I I I I I I I I I I I I I St. Joseph North Corridor And CSAH 2 Realignm~El~~_'@i~M~ Corridor Advisory Committee Meeting Summary _ August 8, 2006 3. ALIGNMENT RECOMMENDATIONS Following the discussion of the preliminary design comments, Brian asked the group to make recommendations for the study area for presentation to the St. Joseph City Council and Steams County Board. CSAH 2-South (1-94 to CSAH 3 at approximately the Lake W obegon Trail) Brian stated that SRF recommends Alternative Blue 4 because it appears to have the best technical performance of the considered alternatives. Brian noted that Blue 4 also received the largest amount of support at the public meetings. Renee Symanietz moved to recommend Alternative Blue 4 as the preferred alignment. Matt Symalla seconded the motion. The group offered no additional discussion. The group unanimously approved Alternative Blue 4 as the preferred alignment for CSAH 2-South (1-94 to CSAH 3 at approximately the Lake Wobegon Trail). The group unanimously approved moving forward with an Environmental Assessment Worksheet for this portion of the study area. North Corridor (CSAH 133 to Rolling Ridge Road) Brian then stated that SRF recommends the alignment shown for the North Corridor from CSAH 133 to Rolling Ridge Road (note that Yellow 1 and Yellow 2 have the same alignment in this area). Dick Taufen moved to recommend the Yellow Alternative. Renee Symanietz seconded the motion. The group offered no additional discussion. The group unanimously approved the Yellow Altenative as the preferred alignment for the North Corridor from CSAH 133 to Rolling Ridge Road. The group unanimously approved moving forward with a federal Environmental Assessment and state Environmental Assessment Worksheet for this portion of the study-area. North Corridor/CSAH 2~North (CSAH 3 at approximately the Lake Wobegon Trail to CSAH 133) Brian reminded the group that a preferred alignment is not needed at this time for the North Corridor/CSAH 2-North Realignment from CSAH 3 at approximately the Lake Wobegon Trail to existing CSAH 133 as this portion of the study area will likely undergo more extensive environmental documentation. Brian stated that SRF recommends moving forward with some form of an Environmental Impact Statement (EIS) for this portion of the corridor. The group unanimously approved moving forward with some form of an EIS for the North Corridor/CSAH 2-North Realignment from CSAH 3 at approximately the Lake Wobegon Trail to existing CSAH 133. 4. ENVIRONMENTAL DOCUMENTATION Brian provided more insight into the discussions that recently occurred regarding the St. Joseph North Corridor/CSAH 2 Realignment environmental documentation. Brian reminded the group that SRF met with the Steams County Technical Evaluation Panel (TEP), officials from FHW A and Mn/DOT, officials from the St. Cloud Area Planning Organization (APO), and also with the Project Management Team (PMT) to discuss environmental documentation options. Brian stated that the three documents discussed as part of the preferred alignment recommendations were those recommended by FHW A, MnDOT, and APO officials, along with the PMT. Brian reminded the group that those documents are: 3 I I I I I I I I I I I I I I I I I I I St. Joseph North Corridor and CSAH 2 Realignment Study Technical Evaluation of Alternatives Attachment 3 JUlie 19,2006 Note: Quantities mav chanfle during environmental documentation process and as designs are refined Quantities below. are intendedfor use as a measure of relative impact only between Build Alternatives. Quantities are not intended to be final, precise counts of any factor. Study Goal Objective Measurable Criteria Ensure safe and Discourage circuity by Route length (miles) 3.90 3.92 efficient mobility for providing the most direct the traveling public route Meet design speed standards CSAH 2 Realignment - 45 to 55 mph North Corridor - 45 mph Provide appropriate public Y2 mile for signalized intersections street access and signal 1/4 mile for restricted intersections spacing according to access standards Minimize expected Minimize right-of~way Number of parcels taken (full and future public acquisition needs partial) for right-of-way expenditures for roadway development Acres of acquired right.of-way Limit construction costs Dollars (mil $) ) A void or minimize A void threatened and Number of such species impacts impacts to the natural endangered species impacts environment A void or minimize and mitigate wetland impacts Recognize and protect unique environments Number of stream or river crossin s 1 Avoid or minimize A void construction near Number of historic properties impacted No known No known impacts on cultural potential historic properties structures structures resources Distance of facility from known Approx. Approx. historic ro erties 1 mile I mile A void construction near Risk of archaeological site impacts Largely Largely archaeolo ical sites Unknown Unknown A void, minimize or Avoid impacts to park land Number of parks affected 0 0 mitigate impacts on valuable public lands Acres of affected park land 1, A Minimize social costs Avoid or minimize number Number of residential relocations and impacts of relocations Number of commercial relocations Minimize the amount of Number of farmland parcels severed 4 useable farmland divided by alignment Acres ofuseabJe cropland impacted 44.3 45.3 Preserve quality of life by Number of farm houses or residences 10 II avoiding disruption (i.e., within 1/8-mile of alignment noise, air quality, visual) caused by new alignment's roximi to residences Avoid disproportionately Number of areas affected that have high and adverse effects to been identified as high probability for minority or low income presence of minority or low income populations populations Note: (I) Grey boxes identify areas with larger differences between alternatives. (2) $4.2 million per mile of 4-la,ne urban arterial plus signals and box culverts. I Attachment: Yes I I I I I I I I I I I I I I I I I I I I REQUEST FOR COUNCIL ACTION DATE: September 7. 2006 Engineering Tracy Ekola, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2006 8th Avenue NE Improvement PREVIOUS ACTION Approved plans and specs and authorized Advertisement for Bids. RECOMMENDED COUNCIL ACTION Recommendation to Award will be presented at the Final Assessment Hearing scheduled for September 11,2006. FISCAL IMP ACT $145,328.59 COMMENTS/RECOMMENDATIONS Bid Tabulation is attached. Opinion of Probable Cost of $154,097.45 was submitted to the Council at the August 3, 2006 meeting, along with the Plans and Advertisement for Bids. P:\PTlS\suoe\common\D39 Req Council Action\06111etterofrecommendation 090706.doc I " I~ I I I I I I I I I I I I I I I I :c w V\ U) c - co LL o Z o - ~ ..J ::;) CO <C I- :i: I- < Z 0 W '? :i: ... 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(fJ u.. ~ (5 0 LL <O<(:J:<( I 0 o D-_ 0 0 0 0 w:!:w)- .... :c :c 0 0 0 0 w w w w O....cn<l: Z U U >- >- >- >- 0: Z Z Z a:: 0: Z Z Z 0: Z ~CClOC <l: <l: :J 0 :J :J U :> :J 0 U U :J :> 0 U '" ....Cl)~Z ::) 0 0 .... 0 0 l- x W W U (fJ U U <l: <l: <l: <l: ~ 0 ~o...::O a.. a.. a.. a.. <(~cn:!E :is ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0> 0 0 00 0> 1i I ':WO:::W ~ ~ 0 0 0 0 ..- 0 0 N ..- -.r 0 0 0> -.r 1i O~w.... i= <<t N 0) ID ci 00 ci ci ci ci <<t 00 ci ci 6 ..J z<l:z<C Z 0 N L() N M 0> ~ ..-. ..- -.r I-Z::;:O <I: 10 :::c :::) &:l oQ :;:) 0 m ...., m " 1i I w <( 0 :!E ~ V'\ a:: W .... co 0> 0 ..- N C') -.r L() <0 .... co 0> 0 co N F" I- a.. !:: -.r -.r -.r L() L() L() L() L() L() L() L() L() L() <0 <0 90 ti: I I Attachment: ~ or No REQUEST FOR COUNCIL ACTION DATE: September 5, 2006 Administation ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Final Assessment Hearings PREVIOUS ACTION RECOMMENDED BOARD ACTION Set the final assessment hearings for both Northland Heights and the 2006 Street Improvement Project for October 11, 2006. FISCAL IMP ACT None COMMENTS/RECOMMENDATIONS These assessments must be certified to the County Auditor by November 15,2006 and the City must provide a 30-day window for payment. As a result, these hearings must be held prior to October 15,2006. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH CC RESOLUTION 2006-024 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT WHEREAS, by a resolution passed by the council on May 1, 2005 the City Council fixed a date for a council hearing on the proposed improvement for the plat entitled Northland Heights by constructing street, water and sewer improvements and to complete transportation studies for an east/west corridor on the north and south of St. Joseph, AND WHEREAS, the City Administrator has notified the council that such proposed assessment has been completed and filed in his/her office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. A hearing shall be held on the 11th day of October, 2006 in the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he/she shall state in the notice the total cost of the improvement. He/she also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City of St. Joseph, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He/she may at any time thereafter, pay to Stearns County the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in whichsuch payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the council this 7th day of September 2006." Mayor Administrator Mayor I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH CC RESOLUTION 2006-025 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT WHEREAS, by a resolution passed by the council on September 1, 2005 the City Administrator directed SEH to prepare a proposed assessment for the street, curb, gutter, and sewer/water improvements of 1st Avenue E from Baker Street E to County Road 75; 2nd Avenue E from Baker Street E to Ash Street E; 3rd Avenue E from Baker Street E to Ash Street E; Able Street E from 1st Avenue SE to 3rd Avenue SE; Alley north of Able Street E from College Avenue S to 3rd Avenue SE; Alley north of E Minnesota Street from College Avenue N to 3rd Avenue NE; Alley east of 1st Avenue E from Baker Street E to Ash Street E; Alley east of 2nd Avenue SE from Baker Street E to Able Street E; Alleywest of 1st Avenue E from the Alley north of Able Street to Ash Street E; Able Street E from 5th Avenue SE to 6th Avenue SE; 5th Avenue SE from E Minnesota Street to Able Street E; Forcemain on Able Street E from 6th Avenue SE to 5th Avenue SE, and this report was received by the council on September 1, 2005, AND WHEREAS, the City Administrator has notified the council that such proposed assessment has been completed and filed in his/her office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF S1. JOSEPH, MINNESOTA: 1. A hearing shall be held on the 11th day of October, 2006 in the city hall at 7:05 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he/she shall state in the notice the total cost of the improvement. He/she also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City of St. Joseph, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He/she may at any time thereafter, pay to Stearns County the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the council this 7th day of September 2006. Administrator NOTICE OF DESIRE TO NEGOTIATE (File a Separate Notice for Each Appropriate Unit) Pursuant to Minnesota Statutes, 1985, section 179A.14, you are notified of the undersigned's desire to meet and negotiate an or subsequent agreement establishing terms and conditions of employment. hereby !~" t NAME OF EXCLUSIVE REPRESENTATIVE: LAW ENFORCEMENT LABOR SERVIC~1 Local #:224 Address: 327 York Ave, St. Paul, MN 55101 Representative : DEAN MANN Address: SAME Telephone : 651/293-4424 EMPLOYER :ST JOSEPH P D Address :P.O. Box 668 St. Joseph ,MN 56374-0668 Representative : Judy Weyrens Address: (Same as above) Phone :320-363-7201 City Administrator TYPE OF GOVERNMENTAL AGENCY INVOLVED: State __ County X Municipality TYPE OF BARGAINING UNIT: (check ONE most appropriate) Law Enforcement-Essential (30) Law Enforcement-Non Essential (31) Fire Fighters/Fire Protection (32) Correction Guards (33) Professional Engineering (34) Supervisor (35) Confidential (36) Other (Describe) Number of employees in unit:~ Status of covered employees: X Essential Date Current Contract Expires: 12]31/2006 Date of Notice:Wednesday, August 30, 2006 Date sent to other party and Director:Wednesday, August 30, 2006 Notice initiated by: Exclusive Representative -. ~ \'J O-L""- {\l~ .. . , Business Agent Other than Essential Distribution: I-Director, BMS I-Other Party 2-Exclusive Rep. I I I I I I I I I I I I I I I I .1 I I 2006 Street Improvements St. Joseph, MN Proj ect Update Project Contacts Tracy Ekola SEH Project Manager Jerry Siegfried SEH Project Representative / Construction Observer 320.980.4107 C &L Excavating Prime Contractor 320.363.1221 City of St. Joseph Sarah Bialke 320.363.7201 sbialke@cityofstjoseph.com August 2006 I Project Update No. 5 stjoe0603 Thank You Construction has been progressing smoothly. The project team would like to thank you for your cooperation and patience on the project to date. Please feel free to .contact the City or SEH with questions or concerns regarding the project throughout construction. We will make every attempt to provide you accurate answers in a timely 'manner. If you have any special events planned, please inform SEH's Project Representative of such events so we can help with your access needs. Concrete Curb, Gutter and Driveway Concrete requires adequate time to cure and reach its design strength. For this reason you should not drive vehicles on your new concrete apron or driveway for seven days after installation. Your cooperation is appreciated to ensure a longer life for your new concrete apron or driveway. Schedule Update What's done? All pipe installation south of Minnesota Street is complete. Third Avenue and First Avenue (north of Ash Street) are paved. What's next? The sanitary sewer in the alley between Minnesota Street and Able Street from College Avenue to Third Avenue is being lined. The Contractor is working on sanitary sewer installation on Second Avenue Northeast. Placement of Class 5 and curb and gutter will be starting on Second A venue Southeast and Able Street in the next week, followed by paving. First Avenue Southeast is expected to be paved by September 1, 2006. In: the coming weeks, the Contractor will also be final grading boulevards and placing sod in September. Construction Site Safety Remember, there will be some deep utility trench construction and, of course, heavy machinery operating on site. Heavy equipment and construction in progress can be strong attractions to everyone, especially children. Warn your children not to play near machinery and construction material storage areas. Your help in keeping children and other bystanders away from the construction area will help to ensure that the project will progress smoothly. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ... bituminous is placed at very hot temperatures (2300 F to 2650 F) .. . encouraged to delay installation of the sprinklers... . Construction of Bituminous Base Course The Contractor intends to construct the bituminous base course over the next few days. Remember, bituminous is placed atvery hot temperatures (2300 F to 2650 F). Fresh bituminous will stick to your shoes, clothes and just about anything it comes in contact with. Please advise children about the dangers of hot pavement and avoid walking, skate boarding or riding bicycles on the fresh pavement. To avoid unnecessary damage to your floors, check the soles of your shoes before entering your home. The Contractor will use a pneumatic roller to compact the bituminous immediately after placement by the paving machine. All traffic will be kept offthe pavement until the compaction work is complete and a short cooling period has passed. Depending on the air temperature, the fresh pavement will have a tendency to stay warm and soft. Please try to avoid making sharp turns or sudden stops and starts with your automobile. Y o~r cars tires can damage the soft pavement. Topsoil Placement and Rough Grade The Contractor will be hauling topsoil to isolated locations throughout the project to fill in the boulevards disturbed by construction. As the topsoil is placed, the contractor "rough grades" the topsoil to match the pavement and existing turf. Final Boulevard Grading and Sodding Once the topsoil has been rough graded, another subcontractor will perform the "fine grading" work. During the fine-grading phase, the subcontractor shapes the boulevard and removes debris and any large rocks from the topsoil. The edge of the existing turf is also cut during this phase. The boulevard will have a smooth, raked look once the fine-grading work is complete. Finally, a third subcontractor will return to install the rolls of sod. Sprinkler Systems Property owners with a sprinkler system that was removed during construction are encouraged to delay installation of the sprinklers until the sod is placed. At a minimum, you should wait until the Contractor has completed the final grading of the topsoil. The Contractor will be operating equipment on the boulevards as the t-opsoil is placed and graded. Therefore, the potential for damage to the sprinkler lines and heads still exists. Property owners who reinstall sprinklers within the public right-of-way are advised to document the location of the pipes. Be aware that future construction within the right-of-way may require you to move your sprinkler lines again. 2006 Street Improvements St. Joseph; MN Project Update I August 2006 I No.5 Caring for Your New Sod New sod will be placed along the boulevard areas soon. We ask for your assistance to help ensure the sodding work is successful! Walking on the Sod To the extent possible, please avoid walking on your new sod until it has rooted. The topsoil beneath the sod is loose and will compress under foot traffic, especially when the topsoil is moist, leaving depressions in the sod. Until the sod roots penetrate the topsoil, the sod strips may shift. Water The contractor will be responsible to ensure the survival of the new sod for the first 30 days after .placement. After 30 days, it will be entirely up to you to water and maintain. The Contractor will not replace sod that dies after the 30-day maintenance period. The contractor's maintenance efforts will include periodic watering from a pumper truck. On a large project like this one, however, it is difficult to keep up with the demand for water. Your assistance with watering, when combined with the contractors, will help ensure the sod will grow and your lawn looks its best. Your effort will be especially important if there is little rainfall and hot temperatures. New sod requires significantly more watering than mature lawns. More frequent, lighter waterings are not desirable since they encourage development of shallow roots instead of deep roots. Lawns need deep roots to help them withstand periods of little or no rain. During extended hot and dry periods, new sod should be thoroughly soaked every day . You should continue watering the new sod for the remainder of the summer and fall. Mowing Your new sod should not be mowed until either the grass lays over and mats down when wetted or the grass goes to seed. Do not be alarmed if either of these conditions do not occur in the first 30 days. Usually, you may begin cutting your new sod after 2 to 3 weeks. However, it is recommended that you only cut 1/3 of the grass blade off for the first 2 months after placement. Never cut more than 1/2 the height of the grass blade off. Cutting the grass too short will put the sod under stress, encourage drying out, and allow weeds to establish. Fertilizing Do not fertilize your new sod. The sod was fertilized in the field prior to cutting and has enough fertilizer to last for the first 60 days. After the sod has permanently rooted, which usually occurs within the first 60 days, fertilizer may be applied. Consider fertilizing in two different directions using a rotary spreader to avoid streaking. Water the grass immediately after the fertilizer has been applied. . Future Maintenance Remember, even after your new sod appears to have taken hold, it is not as sturdy as an established lawn. It takes a while for the roots to reach their mature length. Until the roots are mature, the sod is still susceptible to dry conditions. Remember to deeply water. It is also advisable to let the sod grow a little longer than normal when conditions are dry. Fertilize as described above if the sod beings to yellow. 2006 Street Improvements St Joseph, MN Project Update I August2006 I NO.5 I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I 1- I I I I I I I Short Elliott Hendrickson Inc. 1200 25th Avenue South P.O. Box 1717 S1. Cloud, MN 56302-1717 2006 Street Improvements St. Joseph, MN 2006 Seal Coat Improvements St. Joseph, Minnesota Project Update Project Contacts Tracy Ekola SEH Project Manager Mark Johannes SEH Project Representative / Construction Observer 320.250.3017 Astech Corp Prime Contractor 320.363.8500 City of St. Joseph Sarah Bialke 320.363.7201 sbialke@cityofstjoseph.com S~oe0702 August 2006 I Project Update NO.1 The Project Weather permitting; streets in your area are scheduled to be seal coated the weeks of August 21 and August 28, 2006. The work will include sealing cracks, spraying a coat of oil over the street pavement, applying a cover of aggregate chips and sweeping. The Contractor will start sealing cracks the week of August 21, 2006, and tentatively plans to seal coat the week of August 28, 2006. Sweeping is completed approximately one week following seal coating. Your Help The Contractor will post no parking signs to notify you the day before seal coating and sweeping. Please keep your vehicle off the streets until aggregate has been placed on the street. It is very important that you do not drive on the streets until the aggregate is placed over the oil. The oil that is applied to the streets is very sticky. The length oftime the oil will remain uncovered should be relatively short. The aggregate will be swept from the streets in a week or so. At a later date, they will be doing a follow-up sweeping to pick up the remaining aggregate.. Also, please do not water your lawn the morning of seal coating. The water will interfere with the oil application. Seal Coat Background Seal coating is a method of prolonging the life of a bituminous street by providing a protective layer on top of existing bituminous. When a street is 10- years old or older, the original oil in the surface has oxidized causing the street to become more brittle, and it will crack easier. By providing a seal coat during this time, the life of the street should be extended another 5- to 10- years, provided the underlying strength has not changed. The seal coat will help lengthen the time in which the pavement will have to be replaced. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Short Elliott Hendrickson Inc. 1200 25th Avenue South P.O. Box 1717 St. Cloud, MN 56302-1717 Project Update 2006 Seal Coat Improvements St. Joseph, Minnesota I I I I I I I I I I I I I I I I I I I 2006 Trunk Water Main Improvements St. Joseph, Minnesota Project Notice Project Contacts Tracy Ekola SEH Project Manager Mark Johannes SEH Project Representative / Construction Observer 320.250.3017 Randy Kramer Excavating Prime Contractor Randy Hennen 320.250.3912 City of St. Joseph Sarah Bia1ke 320.363.7201 sbia1ke@cityofstjoseph.com Frontage road is scheduled to be closed..... .. STJOE0602 August 2006 I Project Notice NO.2 Project Status This project consists of installing 16-inch water main along CSAH 2 west of the City ofSt. Joseph. The project status is as follows: . Jack & Boring under Interstate 94 is substantially completed. The Contractor is working on backfilling these areas. . Work along and across the frontage road to new water treatment plant site is anticipated to start Tuesday, September 5,2006. . Work along CSAH 2 from 6th Avenue Northwest to the frontage road south of Interstate 94 is scheduled to be completed in September. . Project Completion is scheduled for October 16,2006. Road Closures . No road closures are anticipated for CSAH 2 or Interstate 94. . Short-term road closures are anticipated for the frontage road, Leaf Road, and driveways abutting CSAH 2 in the project area. . Frontage road is scheduled to be closed to install water main from 1-94 to the new water treatment plant site on Tuesday, September 5, 2606. The closure is anticipated to last six to eight hours. Special Information It is very important that anyone with any special needs or disabilities contact us as soon as possible. We are in the process of working with emergency response to locate any residences that may have a special need so that we are fully aware of the issues throughout construction and if quick response is needed to any specific residence(s) there is a plan in place. Contact Mark Johannes withSEH at 320.250.3017. I I I I I I I I I I I I I I I I I I I Short Elliott Hendrickson Inc. 1200 25th Avenue South P.O. Box 1717 St. Cloud, MN 56302-1717 Project Notice 2006 Trunk Water Main Improvements St. Joseph, Minnesota I Attachment: III or No REQUEST FOR COUNCIL ACTION DATE: August 16, 2006 EDA ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM EDA monthly report. PREVIOUS ACTION None. RECOMMENDED BOARD ACTION For review and approval. FISCAL IMP ACT N/A. COMMENTSIRECOMMENDATIONS EDA monthly report offered for your review and approval. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I MUNICIPAL DEVELOPMENT GROUP, INC. DATE: August 16, 2006 ... MEMO TO: Mayor Carlbom Chairperson Reike City Council Members EDA Board Members City Administrator Weyrens FROM: Joanne Foust & Cynthia Smith-Strack, Municipal Development Group RE: Economic Development Activity Report - July/August 2006 Municipal Development Group, Inc. has been interacting with a number of prospects throughout the past several years. Following is a summary of activities that have transpired. If you have any questions on any of these or other projects, please do not hesitate to contact us at 888-763-4462. A project number has been assigned to protect the confidentiality of the businesses prospects. Proiect 01-E: This project involves the expansion of a service within the community. MDG has been keeping in touch with the project contact over the past five years. This prospect has been working with another entity within the community with regard to the sale of land for the expansion of the service in St. Joseph. Most recent contact was on August 16th through an em ail offer to assist contact's architect/engineer by providing applicable codes/standards. Proiect 01-1: This project has been inactive for the past several months but MDG continues to follow up on an occasional basis, including most recently via an email on August 16th which provided the contact an update on activities in St. Joseph. Proiect 02-FF: This project has been inactive for the past several months but MDG continues to follow up on an occasional basis, including most recently by mailing a letter on August 16th including updates on several developments within St. Joseph. Proiect 03-A: This group of developers are contemplating a large highway commercial development in an area not yet annexed into the City. The development representatives are awaiting the results of the Field Street extension corridor prior to moving forward with a potential project. MDG continues to maintain active correspondence with this prospect including by phone and/or email on July 1 ih, July 19th, July 20th and August 18th. Proiect 04-F: This prospect contacted MDG in May of 2004 regarding commercial lease space in the downtown area. The prospect continues to express occasional interest in a project in downtown. MDG EDA Report - July/August 2006 Page 1 Project 04-H: This project involves the sale/revitalization of the Dehler/Linneman building. MDG last spoke with one of the owners of the project in late July. Additional investors are coming on-board. Principal contact remains in touch with City Administrator re: rehabilitation. I I I I I I I I I I I I I I I I I remains in contact with this prospect occasionally including via email on August 16th. Have given this project contact info on Collegeville Development facility. Proiect 04-N: This business is currently a home occupation in an adjacent area. The business owner contacted the City in 2004 re: industrial acreage. The business prospect recently executed a purchase agreement for the final vacant lot within Buettner Business Park. A site plan has been drafted but not yet submitted for approval by the City. The construction timeline is tentatively 2007. MDG remains in touch with the property owner including mail on August 16th. Project 05-D: MDG spoke to the project representative initially in June of 2005 to respond to very preliminary requests. MDG met with the prospect and an industry specialist from the Mn. Department of Employment and Economic Development later in the year. MDG continues to remain in contact with this prospect including most recently via mail on August 16th. Proiect 05-1: This project involves a potential new investment within the business community. Property has been secured and concept planning is on-going. The EDA and City Council approved a preliminary application for TIF assistance in May. Final TIF application is being drafted. MDG remains in touch with the prospect including most recently on August 16th. Final TIF application expected in October 2006. Project 05-J: This developer contacted MDG in Mid-December and is seeking three to five acres of industrial land to establish a new distribution facility. MDG has been in contact with the prospect on several occasions and has forwarded information to the owners of potential industrial lots in the City. MDG has met with this prospect and encouraged prospect to secure interest from investors and financing. In the meantime, MDG occasionally follows up to offer assistance including via email on August 16th. Project 06-B: This project involves investment in commercial property within the City of St. Joseph. MDG has met with the prospect on two occasions and forwarded information as requested. MDG last followed up with this contact on July 19th via mail. The project representative remains concerned about existing transportation studies and how they impact potential development. Project 06-C: This lead was forwarded from the SCAEDP. The contact is interested in two acres of shovel ready industrial property somewhere in the St. Cloud area. Strack followed up with the contact via phone on June 21st. No further decision has been made, project on hold. Project 06-D: This project involves the relocation of a production facility from a nearby township to an urban service area. This contacted phoned MDG in March with a request for information. MDG mailed requested proposal to the Company and routinely follows up with the project representative. Last contact occurred by email on August 19th. Project 06-E: This project involves starting a new restaurant within the City. The project representative phoned MDG in March with a request for information. MDG coordinated request with project 05-1. Project EDA Report - July/August 2006 Page 2 I I I I I I I I I I I I I I I I I I I I I 05-1 has indicated they have followed up with the project representative. MDG most recently followed up with this prospect via phone on July 19th. The project representative noted he prefers to purchase rather than lease space. Proiect 06-F: This project contact phoned MDG in June re: commercial property for sale within the CBD. Prospect seeking existing buildin~ to purchase. Strack met forwarded representative information re: parcels available on June 5t . Met with project representative and toured DT on June ih Followed up with representative via phone most recently on August 16th. Representative notes business plan Jmplementation more realistic for Spring 2007 timeline. Also notes other communities have not been as responsive as St. Joseph and she likes the responsiveness here. At the same time she is continuing to look for space in other locations. MDG to follow up again in a couple of months. Proiect 06-G: This project involves the subdivision of a 32-acre parcel for industrial use. MDG continues to remain in contact with the project representative. Preliminary ap~lication submitted to Department of Employment and Economic Development (DEED) on July 5t . MDG followed up with EQB re: environmental review and the project on July 1 ih. City Staff including MDG met with project representatives on July 19th re~arding project status. MDG followed up with DEED representative and project lead on August16t re: application. Proiect 06-H: This project involves a closely confidential industrial lead. The project representative contacted the City in late June. MDG followed up with the contact via phone and email. On July 1 ih MDG mailed packet of information including ~otential industrial locations and an overview of City of St. Joseph. MDG followed up on July 19t to ensure receipt of information. Receipt of information acknowledged and appreciated. Last contact with project representative occurred on August 16th Other notes: . TIF reports completed and submitted to State Auditor. · All four Downtown Revitalization Committees have met. Currently attempting to secure meeting date/time for chairpersons of all four committees. . Ms. Mai Yang has started her internship with City of St. Joseph. . Ms. Yang is currently working on a business expansion and retention program which will be implemented during her tenure with City (complete by mid-December 2006). . MDG continues to participate in transportation planning processes. . MDG continues to participate in ordinance update preparation. . Highway 75 renewal project continues to be studied. EDA Report - July/August 2006 Page 3