HomeMy WebLinkAbout2006 [10] Oct 19 {Book 38}
Administrdtor
ludy Weyrens
MdYor
Richdrd Cdflbom
Councilors
AI Rdssier
Ross Rieke
Renee Symdnietz
Ddle Wick
CITY Of ST. JOSEPH
www.cityofstjoseph.com
St. Joseph City Council
October 19, 2006
7:00 PM
1 .
2.
3.
7:00 PM - Call to Order
Approve Agenda
Consent Agenda
a.
b.
Bills Payable - Requested Action: Approve check numbers 37898 - 37976
Minutes - Requested Action: Approve the minutes of October 5 and October 11,
2006.
Mayors Appointment, Planning Commission - Requested Action: Accept the
recommendation to appoint Mark Anderson to the Planning Commission to fill the
term through Janauary 2009.
Capital Improvement Request - Requested Action: Authorize the expenditure of
approximately $ 1,000 to replace the night light at Millstream Park with the funds
expended from the park maintenance budget.
c.
d.
4. Public Comments to the Agenda
5. City Engineer Reports
a. Water Treatment Facility - Update on Construction
b. Water Treatment Facility - Change Order Requests
c. Hollow Park Storm Water
d. Revised 2007 Capital Improvement Plan
6. Mayor Reports - Mayor Appointments
7. Council Reports
9. Administrator Reports
a. SCAW AC
b.
2.)" College Avenue North, PO Box bb8 . Sdint. loseph, Minnesotd )"b)74
Phone 12.o.,b,.]2.ol Fdx ,2.0.,b,.O,42.
City of St. Joseph
Page 2
Bills Payable
October 16, 2006
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
037915 ACCLAIM BENEFITS administration $22.22 101 41430 137
037916 ACCLAIM BENEFITS-REIMB Medical $20.00 101
037917 ADVANCED GRAPHICS graphics for 2007 $362.10 101 42152 220
037918 ALL CARE TOWING tow squad 6073 $32.00 101 42152 220
037919 ALLIED WASTE SERVICES Refuse-Sept $68.90 602 49490 384
037919 ALLIED WASTE SERVICES Refuse-Sept $302.90 101 45202 384
037919 ALLIED WASTE SERVICES Refuse-Sept $14,871.54 603 43230 384
037919 ALLIED WASTE SERVICES Refuse-Sept $68.90 105 42220 384
037920 AMCON BLOCK AND PRECAST, INC picnic table $408.96 101 41942 220
037921 AMERICAN BUSINESS FORMS utility bills $123.68 603 43230 200
037921 AMERICAN BUSINESS FORMS utility bills $123.68 601 49440 200
037921 AMERICAN BUSINESS FORMS utility bills $123.68 602 49490 200
037922 AMERICAN TEST CENTER inspection of Fire $525.00 105 42220 220
037923 AUTO VALUE PARTS STORES - WEST filters, oil, washer $372.90 101 43125 220
037924 BCA BTS D Pfanenstein- $225.00 101 42140 331
037925 BOUND TREE MEDICAL, LLC med supplies $400.77 105 42270 210
037926 C & L EXCAVATING, INC 2006 Str $413,051.6 438 43120 530
037927 CASEY'S GENERAL STORE Safety Training $7.48 101 43120 212
037927 CASEY'S GENERAL STORE Safety Training $7.48 101 45202 210
037927 CASEY'S GENERAL STORE Safety Training $7.49 601 49440 212
037927 CASEY'S GENERAL STORE Safety Training $7.49 602 49490 212
037928 CENTRAL HYDRAULICS quick coupler-7775 $184.73 101 43125 220
037929 CENTRAL MOTORCAR SPECIALTIES repairs on '05 Ford $188.86 101 42152 220
037929 CENTRAL MOTORCAR SPECIALTIES repairs on '05 Ford $1,422.10 101 43120 220
037930 CHADER BUSINESS EQUIPMENT 3rd Quarter maint $48.65 101 42120 220
037930 CHADER BUSINESS EQUIPMENT overage on copies $15.23 101 42120 210
037931 CITY OF S1. CLOUD sewer rental $18,470.40 602 49480 419
037932 COMPLETE ELECTRONICS cleaned scanning $165.00 101 41430 220
037933 COUNTRY INN SUITES Pfannenstein $127.80 101 42140 331
037934 EMPIRE PIPE SERVICES TV Inspection $580.00 425 43122 530
037935 ERIN CONTRACTING Northland Heights- $20,519.14 435 49450 530
037936 FEDEX postage to $25.74 425 43122 530
037937 GRANITE CITY TIRE & AUTO tires $1,181.94 101 42152 210
037938 HARDRIVES concrete $136.36 101 45201 210
037938 HARD RIVES concrete $276.86 101 45202 210
037939 HAWKINS WATER TREATMENT GROUP T-Phosphorus $40.20 602 49480 312
037939 HAWKINS WATER TREATMENT GROUP T - Lead $32.00 602 49480 312
037939 HAWKINS WATER TREATMENT GROUP T-Influent BOD $91 .20 602 49480 312
037940 INSPECTRON INC building $11,125.00 101 42401 300
037941 JM GRAYSTONE OIL CO., INC fuel-September $102.81 105 42220 210
037941 JM GRAYSTONE OIL CO., INC fuel-September $210.85 101 43120 210
037941 JM GRAYSTONE OIL CO., INC postage $13.13 602 49490 322
037941 JM GRAYSTONE OIL CO., INC fuel-September $210.86 602 49490 210
037941 JM GRAYSTONE OIL CO., INC fuel-September $210.86 601 49440 210
037941 JM GRAYSTONE OIL CO., INC fuel-September $210.85 101 45202 210
037942 JOHN T JONES Water Treatment $741,316.7 434 49440 530
037943 LARSON EXCAVATING Final Pay app-#5- $4,622.06 425 43122 530
037944 LEEF BRaS clothing allow-Sep $65.38 101 45202 171
037944 LEEF BRaS clothing allow-Sep $130.73 602 49490 171
037944 LEEF BRaS floor mats $97.52 101 43120 220
037944 LEEF BRaS floor mats $51.02 101 42120 220
037944 LEEF BRaS clothing allow-Sep $65.38 101 43120 171
037945 LEE'S ACE HARDWARE supplies $30.32 101 41942 210
037945 LEE'S ACE HARDWARE supplies $31.15 601 49440 220
037945 LEE'S ACE HARDWARE supplies $41.17 101 43120 220
037945 LEE'S ACE HARDWARE supplies $38.50 105 42210 220
037945 LEE'S ACE HARDWARE supplies $32.94 101 42120 220
037945 LEE'S ACE HARDWARE supplies $23.25 101 45202 220
037946 L1NGL, GREG & JULIE cleaning service- $210.00 101 41942 300
037947 LITTLE FALLS MACHINE, INC repair plow #88 $796.03 101 43125 220
037948 LOSO, NATHAN 2 updates, 3 $180.00 101 41950 103
037949 LUMBER ONE AVON refund 84-53736- $3,323.00 335 49450
City of St. Joseph
Page 4
Bills Payable
October 16, 2006
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
037970 TELEDYNE Isca INC suction tube, $167.21 602 49480 220
037971 TEMPLIN RACHEL reimbursement $642.06 438 43120 530
037972 TRAUT WELLS Water samples- $57.00 601 49420 312
037973 UNUM LIFE INSURANCE disability $492.14 101
037974 VERIZON WIRELESS cell phone $48.44 101 41430 321
037974 VERIZON WIRELESS cell phone $247.90 101 45202 321
037974 VERIZON WIRELESS cell phone $48.44 602 49490 321
037974 VERIZON WIRELESS cell phone $48.44 601 49440 321
037974 VERIZON WIRELESS cell phone $247.90 101 43120 321
037974 VERIZON WIRELESS cell phone $160.22 101 42151 321
037974 VERIZON WIRELESS cell phone $44.44 105 42250 321
037975 XCEL ENERGY September usage $10.92 101 45123 381
037975 XCEL ENERGY September usage $15.69 101 43120 381
037975 XCEL ENERGY September usage $3.56 101 42500 326
037975 XCEL ENERGY September usage $3.37 105 42280 381
037975 XCEL ENERGY September usage $21.30 602 49471 383
037975 XCEL ENERGY September usage $114.98 602 49470 381
037975 XCEL ENERGY September usage $23.16 602 49480 383
037975 XCEL ENERGY September usage $583.52 602 49480 381
037975 XCEL ENERGY September usage $52.93 601 49410 383
037975 XCEL ENERGY September usage $1,572.25 601 49410 381
037975 XCEL ENERGY September usage $494.04 601 49420 381
037975 XCEL ENERGY September usage $213.20 601 49435 381
037975 XCEL ENERGY September usage $41.92 101 43120 381
037975 XCEL ENERGY September usage $2,165.66 101 43160 386
037975 XCEL ENERGY September usage $21.41 101 45201 383
037975 XCEL ENERGY September usage $10.46 101 45201 381
037975 XCEL ENERGY September usage $57.47 101 43120 381
037975 XCEL ENERGY September usage $38.30 101 45201 381
037975 XCEL ENERGY September usage $276.70 101 41942 383
037975 XCEL ENERGY September usage $1,019.77 101 41942 381
037975 XCEL ENERGY September usage $64.92 101 41941 383
037975 XCEL ENERGY September usage $423.45 101 41941 381
037975 XCEL ENERGY September usage $23.16 101 45123 383
037975 XCEL ENERGY September usage $149.74 101 45202 381
037975 XCEL ENERGY September usage $30.25 .101 42610 386
037975 XCEL ENERGY September usage $32.12 101 43120 383
037976 ZEP MANUFACTURING supplies $187.27 101 45202 210
037976 ZEP MANUFACTURING ice melt $721.27 101 43125 .....n
"-IV
037976 ZEP MANUFACTURING supplies $187.26 101 45202 210
$1,626,009.55
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
Mayor Appointments - Planning Commission
DATE: October 19,2006
Mayor
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Mayor Appointment - Requested Action: Appoint Mark Anderson to fill the term through January
2009.
PREVIOUS ACTION
The City Council accepted the resignation of Gary Utsch from the Planning Commission and authorized
the advertisement for the replacement.
RECOMMENDED COUNCIL ACTION
Accept the recommendation of Mayor Carlbom
FISCAL IMP ACT
COMMENTS/RECOMMENDATIONS
The City received three applications for the open position.
Name
City of St. Joseph
Application - St. Joseph Planning Commission
(Y\of K Iq~e,f'SeA\
"" Pri~~Forrl1', J
Phone Number:s;;O' 7"i p '3080
Address
1;)1
~ftn qw.- s, 6.
5\. Jos.-r'n
Email Address
~Qd'(~f\ ~ ,~O- @ C\"'O;i"\cr, nE'.t
Please describe your interest in serving on the St. Joseph Planning Commission:
.! hLI.'\l'~ \: \)c.d ~11 ~.t. JO'~ O.{~€L\ 1'\ O~t- 0.[: (1) Y r :..{'<.~_.L hCH.J{;< C-U alfc ~ eel
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WO'fi <! t:(\ .}o b~ po.d- 0 ~ 9 \'~ ~ ~. St. 1 o~ r. "'aut:- S <l-~'i)9 \x\c;.,}.e.S fCUf"li
"f) ~"e-, Ccn~~\,).~.:hc{\ ~<e\(L(Rnc\ OJw~y~~~t.:+ed 016L~ ~hOL-\: ~~e. t.u~~-e.
f"'cc~:~ o+' b~;\C\.''Y\~~~-\:..S~ ~(1~ ~~.:~ ~ 5,~'{'~7' J: ~Q..~\ :t: CC..-n \...'Gip
~ t. 51. ~~t, ~,,",~t\: \.\1 O"'r\ a: 'b ~ l~ \".t~H' ..(' v.~\,.4.{~.
Please describe any experience you have t6n serving on governmental boards/commissions
1. \)o.u~ nO e.;.~pe\';ey\t..(J~ a'l\ 0.'(\'1 boo.rd.. I co 1'C\~ WG.11.\--4r;S 1 t- bvt-k OJ~\ ~\
~i \~tJrt ~ '1: l.\1t...~\- H) b~ f"Cl.ft" ~ ~~-t, ;;>~(J.ll..t\~~ c-o wn"l\,'r,:St/Y\" 'J: (}.<<'\ _\~.. \
S"\..('(fIl9 Sup~\'\-er o.f2 +""(2.,. ~.\.-. ~oe.-' e6i\...t~~70{\ (7'('\c\ .~~ {)eA{J scnce
Please describe your understanding of Ordinance Application and Enforcement and your understanding of the
Comprehensive Plan::r do cC:)-()\...0 (\ 0. s ~'<>cJ\ bv-.s ,,\ ess ; i"\ ~~- '1c:>-e.. 'L (4.01''1'11-
""'.no-.N 0..\\ ~"'\.Q... C'ld (I"lo-ne.e., CTv'(~~ ("Cerc~ rt\{t'Y" \--~.(9~ S~. "J" 0 e. ~ \3 -e;' '''l~ ,po.s-:\-
o~ ~~ P'O\'\\'VV(\9 Co~M: SS):(1\'\ v.j',.\\ \) cip \"iV.. t.V'l(\Cf!,;'~J. 0'" l.(J' r-.y . '
~, :)oe c)oe.~ ~tr"'le.. c+ ("c"1'\~}-<,\...M:.\-i~ at: s.t-('~t,+~ O"r\b \\~W re;;.;6':t,i)~ttt
cc~ ~}f "^-~ :r~ C'f\
Please identify and conflicts of interest that may arise if appointed to the St. Joseph Planning Commission
~ 1: ~") 0- f-ex .$,\"", ,w~o 0 k.vc,yS , 0- s \L.. w"'{? '1. de> () Dr ~.; \\ ~ 0 <\Sl.{A?tS
be.cv..u..s~ ~"'&- ; s pu.. wO-'f <-\-- .,s/) _, -:r. ~..\)c<\(\.t to knot",,,' iAJ"Y. J.l-~ \1(1.V''';9
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ma..~(iW\~,J \1D€;> "b.y 0 S~\.~'I'i'~~ .\ 1:+-- eo- 'b~ c\C::;('\.e,.: -r. 60. ')a:v~ S\-<b''lO
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C"PI(y\ <X"\~ V;'~NV \}~ +"""V'\l~' -r i.{)c'y,\+ ~t! ~ .!-dd W'h~ i"\~S o.fe.
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S;gnatu<e ~I'b. ~ tJDiA- Date Cj - ;)) "0 G
t"
. Print Form
City of St. Joseph
Application - St. Joseph Planning Commission
Name
Kenneth Jacobson
Phone Number 320-363-7575
Address
P.O Box 691 St. Joe Mn. 56374
Email Addresscmsauto@c1earwire.com
Please describe your interest in serving on the St. Joseph Planning Commission:
I like seeing someones ideas & projects become reailites and having a good comprehensive plan like St. Joseph has I'm
sure they will turn out to be something. the whole town can be proud of.
Please describe any experience you have on serving on governmental boards/commissions
1 1/2 years on the EDA for St. Joseph
Please describe your understanding of Ordinance Application and Enforcement and your understanding of the
Comprehensive Plan:
Ordinance Application is the set of rules & codes the project is run by .It would be the planning commissions job to
interpid & apply all ordinances that would apply to that project. The comperhensive plan was made as a guide for what
we would like St. Joseph to look & feel like in the years to come.
Please identify and conflicts of interest that may arise if appointed to the St. Joseph Planning Commission
Maybe a competing auto shop coming to town I would have to step aside for.
,,--' /
A/' ,/"
~gnMUre /;:: ~/
Date
/ ~.
/~/>~// t7 t7
City of St. Joseph
Application - St. Joseph Planning Commission
Name
Roger Beuning
Phone Number (320) 363-4427
Address
120 E. Minnesota St.
Email Addressrogandbarb120@msn.com
Please describe your interest in serving on the St. Joseph Planning Commission:
As a 35 year resident of St. Joseph and with the growth of St. Joseph and the surrounding area it's a very important task
at hand to develop these needs wisely and in a manner that represents all business, residents and environmental
needs. I am a neighborhood preservationist and city advocate.
Please describe any experience you have on serving on governmental boards/commissions
Stakeholder Transportation Plan City of St. Joseph
Election Judge City of St. Joseph
Please describe your understanding of Ordinance Application and Enforcement and your understanding of the
Comprehensive Plan:
Up to speed on most, won't deny need updating. Willing to put in the time to be totally knowledgeable on all issues,
concerning Ordinance Application and Enforcement and Comprehensive Plan etc.
Ordinance enforcement very important.
Please identify and conflicts of interest that may arise if appointed to the St. Joseph Planning Commission
None
Signature
/'J
'17
~~-
r4 t?-t ~<>"-<' ~
~ '7
Date
9-18-06
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE:
)1JRt(!;
ORIGINATING DEPARTMENT
AGENDA ITEM
1?~1J pnb. ~~d- ~cf~ ~, cyfi)
PREVIOUS ACTION
"11 ~v0
RECOMMENDED BOARD ACTION
FISCAL IMPACT
~~~ " . /~~~ /} ~ '\
') . V ~ I />. "y -, I /J. / " _ ~ v/;J ~
. v..~/ /t7C1r.'l.t9P L{' . . '#I~.&~O/
COMMENTS/RECOMMENDA TIONS
~~,~M~~"f1L;:~~~fJ i~...1Zj7L-.
L!L jWUl4"v &1ui .Lr/LL.. if 11X- /JJ IJ2-L,tL_
I Attachment: fu
REQUEST FOR COUNCIL ACTION
DA TE:
October 19, 2006
Engineering
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Water Treatment Plant Change Order No.5
PREVIOUS ACTION
Authorized Payment of Pay Application #7
RECOMMENDED COUNCIL ACTION
Authorize Change Order No.5
FISCAL IMPACT
$22,346.00
COMMENTS/RECOMMENDATIONS
Item No.1 - Add boost transformer to package grinder station. The package grinder station requires a 240 volt
service and the power available to the site is 208 volt. The boost transformer will increase the voltage from 208 to
240.
Item No.2 - Install concrete stoop at exterior of south exit door from the generator room. The stoop is required to
prevent frost heave of the concrete in-front of the exterior of the door that could prevent the door from opening
properly.
Item No.3 - Install concrete sidewalk along the south edge of the generator room and garage between the building
and the curb and gutter. The concrete sidewalk will eliminate the grass that was originally planned for this area and
provide a solid walking surface from the south exit door of the generator room.
Item No.4 - Move the electrical transformer from the location directly south of the electrical room to a new location
east of the SE comer of the generator room. Excel energy requires electrical transformers be located within 10- feet
of a solid surface. The original location did not meet the requirement. This item also includes the installation of two
protective bollards to be installed between the transformer and the paved surface.
Item No.5 - Additional steel shelf angles were required for construction of exterior brick and additional beam was
required for construction of stairwell A.
S:\PT\S\Stjoe\050600\7-calPay Est & Change Orders\C05 RCA.doc
~
SEH
CHANGE ORDER
City of Saint Joseph
OWNER
October 5, 2006
DATE
OWNER'S PROJECT NO.
Water Treatment Facility
PROJECT DESCRIPTION
5
CHANGE ORDER NO.
A-STJOE0506.06
SEH FILE NO.
The fol/owing changes shall be made to the contract documents:
Description:
Refer to attached descriptions for Add Items No.1, 2, 3,4, and 5.
Purpose of Change Order:
To fairly compensate the Contractor for extra work completed as part ofthe project.
Basis of Cost: [8J Actual
Attachments (list supporting documents)
See attached documents from Contractor
o Estimated
Cost
$5,764,932.90
$44,837.00
$22,346.00
$5,832,l15.~O
~--~. - 'if /'
, , .' lv/!.......,.,,,....-; ~'-. L/V ~1:f~~~
Thomas E. Wesolowski, P.E.
Contract Status
Original Contract
Net Change Prior C. O. :s -L to ..1.-
Change this C. O.
Revised Contract
Recommended for Approval: Short Elliott Hendrickson Inc. by
Time
Approved for Owner:
BY
BY
City of Saint Joseph
TITLE
Distribution
Contractor 2
Owner 1
Project Representative 1
SEH Office 1
S:IPT\S'StjoeI05060017-calPay Est. & Change Order.;IChange Order 5.doc
J/04
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St Paul, MN 55110-5196
SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
Change Order #5
Attachment
Schedule A - Lump Sum Bid Changes
1. Add boost transformer to the package grinder station to
increase incoming 3-phase power from 208 volt to 240 volt. $ 868.00
2. Install concrete stoop at south exit door from generator room. Stoop
is required by building code. $ 3,207.00
3. Install concrete sidewalk along south edge of generator room and
garage between the building and curb and gutter. Sidewalk will
be installed to eliminate grass in this area and provide solid walking
surface from south exit door of generator room. $ 2,746.00
4. Move electrical transformer from location shown on plant Sheet E-1
to a new location east of the SE comer of the generator room. Actual
location to be determined in the field. Power utility required the
transformer to be moved within 10- feet of a paved surface. Price
includes 2 protective bollards. $12,360.00
5. Additional steel shelf angles and additional steel been required for
construction. $ 3,165.00
Total Cost for Change Order #5 $22,346.00
S:IPT\S\StjoeI05060017-caIPay Est. & Change OrdersIChange Order 5 attachment.doc
St Joesph, MN Water Treatment Plant
JT J PROJECT # 0503
PROPOSED CHANGE ORDER
REQUEST # 007 peo #
DATE 08/28/06
Add buck-boost transformer to the
package grinder station_
SUMMARY SHEEt
PROPOSED CHANGE:
1 MATERIAL
2 Material Cost
3 Sales Tax
4 Material Handling Cost
5 Expendable Material Cost
6 TOTAL MATERIAL COST
7 LABOR
Manhoufs
Supervision
8 Fringe Benifits
9 Hourly Labor Cost
10 labor Ovemead
1 i Tool Reptacemam: Cost
12 TOTAL LABOR COST
13 EQUIPMENT COSTS
14 OTHER DIRECT COSTS
15
16 "AARKUP
17
@
@
@
O.O@
O.Q@
O.O@
@
@
SUBTOTAL
@
SUBTOTAL
18 SUBCONTRACT COST
19 MARKUP @
20 TOTAL SUB CONTRACT COST
21 SUBTOTAL
22 BOND COST
23 BUILOEP,s RiSK
24
@
SUBTOTAL
7_00%
5%
5%
$30.00
$4C.OO
$0.00
45%
5%
15%
5%
1%
$1!iOO
$701
$35
12
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$100
$100
$115
$736
$851
$9
$9
$868
.Aftet 30 c1aYSW6'~n&'our right toronegotiaterthisp.roposaf if il is not tumedinto a fU/lytJxecttted change order_
~ -Thisproposalmay be'~ by John T. Jones (Joost; Co. If not acceptedWithln 1tJooys.
-Payment to be mad6WithiiJ.~.days. Of date of invoi@.
24
CtiANGE:~~illt::=:st'tQTAl
,r
$$68 .~
St. Joosph. MN Water Treatment Plant
,IT.l PROJECT #- 0503
PROPOSED CHANGE ORDER
REQUEST tt peo #
DATE 09/15/06
"13
PROPOSED CHANGE:
. RFP # 008 Concrete StC)OP @ Door 102/\
SUMM.ARY SHEET
1 MATERIAL
2 l\4aterial Cost
3 Sales Tax
4 . Material Handling Cost
5 Expehdable Material Cost
6 TOTAL MATERIAL COST
7 LABOR
Manhour~
S u per-...ision
8 Fringe Benifits
9 Hourly Labor Cost
1 O. Labor Overhead
11 Tool REiplacen'tent cost
12 TOTAL LABOR COST
15 MARKUP
17
@
465
6,50% :'~Q
5l}<Q 23
5'3'0 23
$542
$30.00 $1,163
$40,00 $233
$0.00 $0
$1,395
45% $628
5% $70
S2.,093
$0
$WO
$2.734
15"k, $410.16
$3,145
$0
5% $0
$0
$$;145
1% :$31
$31
$3,207
@
@
@
38.8@
5J:;l@
38,S'@
@
@
13 EQUIPMENTCOSTS
14 OTHER DIRECTCOSTS
15
SUBTOTAL
SUBTOTAL
18 SUBCONTRACT C.OST
19MARKtJp @
29,rOTAl.cSUBCONTRACT COST
21 SUBTOTAL
22 BONqCOST @
23BUlLDEBS RiSK
24
SUBTOTAL
.,Afler 39C!ay'~weresarveQur rightto roni$~o1iatfiJthi$prQpO$af ifi! is not tamed into 8 fully executed qlUin{Jeorder.
~Tb"$pri.>po$a.1 mey I)e withdrawn by John T..Jon~sGQns(. Co. uno! aCCeptedwlfhlir 10 days.
.;.payment 10 be madewfthin 30 days ofelate of invoice.
25)
CHANGE REQUEST TOTAl
$3,207 ~
Sf. Joesph, MN Water Treatment Plant
,JT ,I Pf{O,JECT # 0503
PROPOSED CHANGE ORDER
REQU EST # pea #
Di\ TE 09,1"15/06
14
F-'FWPOSED CHANGE:
RFP Ii 009 67 SY of ;~ddilional sidewalk
SUMMARY SHEET
1 MATERIAL
2 1\.1aterial Cost
3 Sales Tax
4 Material Handling Cost
5 Expendable 1'...18lerial Cost
{) TOTAL MATERIAL COST
7 LABOR
ManhoUfS
Supervision
8 Fringe Benifits
9 Hourly Labor Cost
10 Labor Overhea.d
11 Tool Replacement Cost
12 TOTAL LABOR COST
@ 6.50%
@ 5f'/,
,0
@ 5%
o
o
o
o
$0
O.O@
O.O@
O,O@
$30.00
$40.00
$0,00
@
@
45%
5%
$0
$0
$0
$0
$0
$0
$0
13 EQUIF>!I.1ENT COSTS
$0
14 OTHER DIRECT COSTS
15
SUf3TOT At.,
$100
S100
16 MARKUP
17
@
15%
~15.00
SUBTOTAL
$115
18 SUBCONTRACT COST
19 MARKUP @
20 TOTAL SUB CONTRACT GOST
21 SUBTOTAL
5%
$2.454
$.123
$2,Sn
$2.692
22S0NDCOST
23 BUILD6RS RtSK
@
1%
$27
$27
24
SUBTOTAL
$2,746
.After 3q <#ws we ffiseNe our fight to f~riegotiatethis proposal ifit is dqt tU(n;J(1lntoa (!illy eX$<;uted change QrrJer.
-This proposal miwbewithdrawnbyJohn T. JonesCbnst Co. ;(not.accepted within 10 days;
-Payment to be made within 30 days of da.te of invoice.
25)
CHANGE REQUEST TOTAL
'$2.1461
St. Joesph, MN Water Treatment Plant
JT J PROJECT # 0503
PROPOSED CHANGE ORDER
REQUEST # peo #
DATE 10.103/06
PROPOSED CHANGE:
RFP # 11 (Move Electrical transformer)
9UryJM8R~9HEET
1 MATERIAL
2 Materi<11 Cost
3 SalQsTax
4 Material Handling Cost
5 Expendable Msterial Cost
6 TOTAL MATERIAL COST
7 LABOR
ManhoUfS
Supervision
8 Fringe Elenifits
9 Hourly Labor Cost
10 labor Overhead
11 TOol Replacement .Cost
12 TOTAL LABOR COST
@ 8.5m;,
@ 51~.C
@ 51~b
10.0 @
1.5@
10.0 @
530.00
$40.00
$0.00
$300
$f50
$0
5360
$162
$18
@
<Ql
45'y.1
5%
13EQUIPMENTCQSTS
14 QTHER DiRECT COSTS
15
SUBTOTAL
16 MARKUP
11
@
15%
.$226-01
SUBTOTAL
'18SUBCQNTRACTCOST
19 MARKUP @
2.Q T9TAL$UBCONTRACT:COsT
21 SUBTOTAL
5%
S9,a9()
$495
22 apNOpoST
23. BUILDERS RISK
@
"1%
24
SUEfrOTAL
744
48
37
37
16
S8G7
$540
$0
$100
$1.507
~1.733
S10,385
$12;117
$121
'$121
$1.2.360
-A. fiet aoifays., w~ fese!V~ ~w fight. t(jl(,tU~g9(;atethi.$ pro.P9s. aJ ifi! i$. (lot t{1r~d Into a ;IJIIYfJ)(fJcu~ac! C1h~ngF!c.otder:
-This proposal may be withdrawn QyJohn T. Jones Canst. Co. jf not accepted within 10 days.
~P8ymenttobemal:fe within 30 days of da.te ofinv<?ice.
2~
QHANGEREQUEST TOtAL
.$12,360 ~
St. Joesph, MN Water Treatment Plant
JT J PROJECT # 0503
PROPOSED CHANGE ORDER
REQUEST # PCO #
DATE 10/07/06
17
PROPOSED CHANGE:
Additional shelf angle and beam
SUMMARY SHEET
1 MATERIAL
2 Material Cost 2,230
3 Sales Tax @ 6.50% 145
4 Material Handling Cost @ 5% 112
5 Expendable Material Cost @ 5% 112
6 TOTAL MATERIAL COST $2,598
7 LABOR
Manhours 0.0 @ $30.00 $0
Supervision 0.0 @ $40.00 $0
8 Fringe Benifits 0.0 @ $0.00 $0
9 Hourly Labor Cost $0
10 Labor Overhead @ 45% $0
11 Tool Replacement Cost @ 5% $0
12 TOTAL LABOR COST $0
13 EQUIPMENT COSTS $0
14 OTHER DIRECT COSTS $100
15 SUBTOTAL $2,698
16 MARKUP @ 15% $404.69
17 SUBTOTAL $3,103
18 SUBCONTRACT COST
19 MARKUP @
20 TOTAL SUB CONTRACT COST
21 SUBTOTAL
5%
$0
$0
$0
$3,103
22 BOND COST
23 BUILDERS RISK
@
1%
$31
$31
24
SUBTOTAL
$3,165
-After 30 days we reserve our right to renegotiate this proposal if it is not turned into a fully executed change order.
-This proposal may be withdrawn by John T. Jones Const. Co. if not accepted within 10 days.
-Payment to be made within 30 days of date of invoice.
25'
CHANGE REQUEST TOTAL
$3.1651
Attachment: Yes
REQUEST FOR COUNCIL ACTION
DATE:
October 19. 2006
Engineerinlj!
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Water Treatment Plant Change Order No.6
PREVIOUS ACTION
Authorized Change Order No.5
RECOMMENDED COUNCIL ACTION
Authorize Change Order No.6
FISCAL IMP ACT
$10,620.00
COMMENTS/RECOMMENDA nONS
Item No. 1 - Install 30gal day tank and transfer pump to the sodium hypochlorite feed system at the
existing water treatment plant. This option was recommended by the City since the day tank would allow
the operators to more accurately track the daily use of sodium hypochlorite and provide them storage
flexibility.
P:\PT\S\stjoe\common\D39 Req Council AClion\0506 C06.doc
Jt..
SEH
CHANGE ORDER
City of Saint Joseph
OWNER
October 5, 2006
DATE
OWNER'S PROJECT NO.
Water Treatment Facility
PROJECT DESCRIPTION
6
CHANGE ORDER NO.
A-STJOE0506.06
SEH FILE NO.
The following changes shall be made to the contract documents:
Description:
Provide and install day tank, transfer pump, and associated mechanical and electrical items required for
sodium hypochlorite feed system at existing water treatment plant.
Purpose of Change Order:
The day tank would allow the operators to more accurately track the daily use of sodium hypochlorite and
provide them storage flexibility.
Basis of Cost: [2J Actual
Attachments (list supporting documents)
See attached documents from Contractor
o Estimated
Contract Status
Time
Cost
$5,764,932.90
$67,183.00
$10,620.00
I $5,842.735.90 /
/1 " /
I t-t4--f.A,~ v"'~/e~'"f'"2.--~_
Original Contract
Net Change Prior C. O. 's -1- to 2
Change this C. O.
Revised Contract
Recommended for Approval: Shott Elliott Hendrickson Inc. by
c::::::/'
Thomas E. Wesolowski, P.E.
Approved for Owner:
BY
BY
City of Saint Joseph
TITLE
TITLE
Distribution
Contractor 2
Owner 1
Project Representative 1
SEH Office 1
S:IPTlSlStjoe\050600\7-calPay Est. & Change Orders\Change Order 6.ooc
1/04
Short E'lIiott Hendrickson Inc., 3535 Vadnais Center Drive, 51 Paul, MN 55110-5196
5EH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490'.2150 fax
St. Joesph, MN Water Treatment Plant
JT J PROJECT it 0503
PROPOSED CHANGE ORDEF{
REOUEST # peo #
DATE 10/03/06
15
PROPOSED CHANGE:
RFP # 10 {Existing PI<mt day tank & tmnsfer pwnp)
SLJlv1M.A,RY SHE.!;'I
1 "'.fA TERIAL
2 ""1aterial Cost
3 Sales Tax
4 Material Handling Cost
5 Expendabler",'aterial Cost
6 TOTAL MATERIAL COST
7 LA80R
Manhours
Supervision
8 Fringe Benifits
9 Hour.ly Labor C<;>5t
10 Labor Overhead.
11 Tool ReplaclJlment Cost
12 TOTAL LA80RCOST
13 EQU IPMENT COSTS
3,510
@ 6..50% 228
@ 5,?~j l7t;
@ 5~'~) 176
$4.089
6.0 @ $30.00 $180
O.9@ $40,00 $36
6.0 @ $0,00 $0
$216
@ 45% S97
@ 5% $11
.$324.
$0
$100
SUBTOTAL $4.513
@ 15% $676.97
SUBTOTAL $$.190
14 OTHER DIRECT COSTS
15
16 MARKUP
17
18 SUBCONTRACT COST
19 MARKUP @
20 TOTAL SUB CONTRA,CTCOST
21 SUBTOTAL
5l.Yo-
$4,973
$249
$5..222
$10.4 12
22 BOND COST
23 BUILDERS.RISK
@
1%
$1D4
$ '104
24
SUBTOTAL
$10.620
-After 30 days we reserve our right to renegotiate tllis proposal if it is nol fumed iato a fully executed change order.
-This proposal may be wilhdrawn by John T. Jones Const. Co. if not accepted within 10 days.
.Payment to be made within 30 days of date of invoice.
251
CHANGE REQUEST TOTAl
$10,620 ~
Attachment: Yes
REQUEST FOR COUNCIL ACTION
DATE:
October 19,2006
Engineering
ORIGINATING DEPARTMENT
Tracy Ekola, P.E.
DEPARTMENT APPROVAL
AGENDA ITEM
2007 Storm Sewer Improvements
PREVIOUS ACTION
Reviewed and accepted 2007 Capital Improvement Plan including this project.
RECOMMENDED COUNCIL ACTION
Direct City Engineer to begin Survey and Design for the 2007 Storm Sewer Improvements.
FISCAL IMPACT
Estimated preliminary cost is approximately $117,000 based on $75,000 for construction and $42,000 for
engineering, legal, administrative costs. Updated cost information will be provided to the council when
survey and preliminary design work is completed.
COMMENTS/RECOMMENDATIONS
Preliminary budget information from the Capital Improvement Plan and Project Location Map are
attached.
X:\PTIs~oelcommon\D39 Req Council ActionlBLANK REQ FOR COUNCIL ACTION.doc
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FILE NO.
STJOE0408.00
DATE:
11/19/04
FIGURE
NO.'~J
WATAB STORM SEWER
REPLACEMENT
ST. JOSEPH, MN
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2007 - 2011
PROJECT TITLE: Watab Storm Sewer Replacement TOTAL COST: $117,000
PROJECT NUMBER: PROJECT CATEGORY: Streets and Drainage
DESCRIPTION: Construct a 27" storm sewer to bypass the failing Watab storm sewer
JUSTIFICATION:
The 18-inch storm sewer south of CSAH 75 which leads to the outlet discharging into the South Fork of the
Watab River is in very poor condition. Photos of the interior of the pipes indicate that the 600' to 800' section
between the outlet and Hollow Park are badly cracked and failing under the weight of the ground above. The
sewer is badly overloaded and backups have impacted the Baseball Park. This plan provides for approximately
930 feet of 36-inch and 3D-inch storm sewer (phase 1) which connects to the existing line upstream from the
damaged section and nms along the southerly right-of-way of Old Highway 52, feeding directly into theWatab
River. The final leg of the proposed storm sewer was increased in size from 30 inches to 36 inches in order to
accomodate increased runoff from future development west of Hollow Park. It is proposed to repair and upsize
the remaining sections of pipe when the street surfaces covering them need replacement.
PROJECT COSTS AND FUNDJNG SOURCES BY YEARS:
Project Funding Prior
Source Years 2007 2008 2009 2010 2011 Total
Storln Water Utility
Fees 117,000 117,000
PROJECT COSTS
PROJECT STARTING DATE: Preliminaries
land Acquisition
PROJECT COMPLETION DATE: Construction $117,000
Equipment and Other
NEIGHBORHOOD: Total $117,000
P:\PT\S\stjoe\common\D67 2005 Capital Improvement Plan\corr\Capitallmprovemenls 07-1 l.xls
Printed: 10/13/2006
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I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE:
October 19.2006
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
St. Cloud Area Wastewater Advisory Commission (SCA WAC) Resolution
PREVIOUS ACTION
See resolution information.
RECOMMENDED COUNCIL ACTION
Review Draft Resolution and Pool Capacity Agreement. Provide feedback.
FISCAL IMPACT
See Attached.
COMMENTS/RECOMMENDA TIONS
St Cloud is requesting that the participating cities adopt the resolution. The Pool Capacity Agreement
and Cost Allocations have been previously provided to the Council but were attached for reference
purposes.
ST. CLOUD AREA WASTEWATER TREAMENT FACILITY
POOL CAPACITY AGREEMENT
(Note: The following language, or similar, will be included in the contracts between the Cities of
Sf. Cloud, Sauk Rapids, Sartell, Sf. Joseph, Waite Park and Sf. Augusta (Project Partners) for
. the rehabilitation, upgrade and expansion of the Sf. Cloud Area Wastewater Treatment
. Facilities)
DEFINITIONS:
Pool Capacity (PC): Pool Capacity is the reserve of wastewater treatment capacity to
be constructed in the WWTF expansion project, but not to be initially allocated to any of
the Project Partners. The total Pool Capacity to be constructed in the WWTF expansion
project is 1,350,000 gallons per day (1.35 MGD).
Pool Capacity Account (PCA): This is a special account to be established by the City
of St. Cloud for the deposition of payments received from the Project Partners in
consideration for the allocation of excess Pool Capacity as provided elsewhere in this
Agreement. Funds that are deposited in this account shall be invested by the City of St.
Cloud, with interest to accrue to the PCA.
Pool Capacity Unit (PCU): A PCU is a unit of wastewater treatment capacity equal to
25,000 gallons per day (0.025 MGD) of domestic strength wastewater.
Project Partners: Includes all of the parties to this Agreement (Le. - the cities of St.
Cloud, Sf. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park) who are working
together cooperatively to provide for the rehabilitation, upgrade and expansion of the St.
Cloud Area Wastewater Treatment Facilities (WWTF).
Review Committee: The purpose/role of this committee shall be to review and decide
requests to purchase or reallocate Pool Capacity and to take related actions as
necessary to fulfill the terms of this Agreement. This committee shall consist of the
following members: The St. Cloud Public Utilities Director or her/his designee, the St.
Cloud Public Services Director or her/his designee, a St. Cloud City Council Member,
and one representative each to be appointed by the City Councils of St. Augusta, St.
Joseph, Sartell, Sauk Rapids and Waite Park. The S1. Cloud Public Utilities Director or
designee (Director) shall act as chair of the Review Committee. Review Committee
proceedings shall be governed by Roberts Rules. A simple majority vote of the full
committee (Le.- five affirmative votes) shall be required for approval of Committee
actions.
Wet Weather Period (WWP): A WWP is a time when the t6tal monthly wastewater flow
to the WWTF is elevated by ten percent (10%) or more above the average flow rate due
to inflow and/or infiltration as determined by the 51. Cloud Public Utilities Director and
presented to the Review Committee.
POOL CAPACITY:
Initial Responsibility for Payment: Project Partners shall be responsible for the
payment of a portion of the initial cost to construct Pool Capacity in accordance with the
following table: < J
TABLE "A"
Initial Responsibility for Payment of Pool Capacity Construction Costs
City
8t. Cloud
8artell
8auk Rapids
8t. Joseph
Waite Park
8t.Augusta
Total:
**Initial Share of Pool Capacity Costs**
Gals.ldav PCU's Percent
350,000
225,000
225,000
225,000
225,000
100,000
1,350,000
14
9
9
9
9
4
54
25.92%
16.67%
16.67%
16.67%
16.67%
7.40%
100.00%
The payments to be made by each City for its proportionate share of Pool Capacity are
included in the overall payments for expansion and rehabilitation of the WWTF as
provided elsewhere in this Agreement.
Value of Pool Capacity Units: The cost/value of each PCU shall be based on the
actual bid prices and construction costs for the WWTF expansion. The value of the PCU
shall be formally set by the Review Committee following receipt of bids and construction
of the WWTF expansion project. The PCU value thusly set by the Review Committee
shall be known as the "Initial PCU Value". At this time it is estimated that the Initial PCU
Value will be approximateiy $100,000. The PCU value will be adjusted on January 15th
of each year by application of the following formula:
Adjusted PCU Value =
Adjusted PCU Value =
Initial PCU Value multiplied by the ratio of the Engineering
News Record (ENR) Construction Cost Index at the time of
adjustment divided by the ENR Construction Cost Index at
the time of construction.
Initial PCU Value x (ENR2 / ENR 1)
Where ENR1 =
ENR 20-City Construction Cost Index,
General Purpose, at time of construction
and ENR 2 =
ENR 20-City Construction Cost Index,
General Purpose, at time of adjustment
Qualifying Criteria to Apply for Pool Capacity: A City may, under any of the following
circumstances, make application to purchase Pool Capacity:
1. Ordinary Growth - In the event that a City's monthly average flow during any period
of six consecutive months, exclusive ofWWP periods, exceeds 90% of the City's
allocated capacity.
2. Annexation of Existing Developed Areas - In the event that a City is about to enter
an annexation agreement that involves the provision of wastewater collection
services to an existing developed area and the resultant increase in wastewater flow
is expected to cause the City's monthly average flow to exceed 90% of that City's
allocated capacity within the subsequent 24-month period. This provision does not
apply to orderly, annexation areas that exist as of the date of this Agreement.
3. Pending Commercial or Industrial Development - In the event that a City is about to
enter an agreement that involves the provision of wastewater collection services to a
proposed significant commercial or industrial development and the resultant
wastewater flow increase is expected to cause the City's monthly average flow to
exceed 90% of that City's allocated capacity within the subsequent 24-month period.
Submission of Applications: .
1. Applications to purchase Pool Capacity Units must be made in writing and submitted
to the Director of Public Utilities for the City of St. Cloud (Director). Applications shall
include background and supporting information as necessary to allow for the fair
evaluation of the Application, or as requested by the Director or the Review
Committee.
2. PCU requests shall be in whole units. Multiple PCU allocations may be
requested/considered, however, if necessary to meet near term needs of existing
developed areas that are in the process of being annexed and/or the needs of
pending commercial or industrial development areas.
3. Applications for Pool Capacity will not be accepted unless PC is available. If PC is
not available, qualifying City's may apply for Lease Capacity, if available, as
provided under another section of this Agreement.
Consideration of Applications:
1. The Director shall, within 30 days of receipt, convene a meeting of the Review
Committee to consider applications for Pool Capacity. The applicant City will be
invited to the Review Committee meeting to present information and answer
questions.
2. If the Review Committee finds that an Application meets the qualifying criteria set
forth herein, and the cumulative amount of this and all previous PCU's requested for
purchase by the applicant City is less than or equal to that City's initial cost share of
PCU's as shown in Table "A", then the Review Committee shall approve the
Applica,tion without additional payment.
3. If the Review Committee finds that an Application is consistent with the terms of this
Agreement, but the cumulative amount of this and all previous PCU's requested for
purchase by the applicant City exceeds that City's initial cost share of PCU's as
shown in Table "A", then the Review C9mmittee shall approve ]he Application
subject to the payment of the amount indicated in the "Payment" section below.
4. If an Application is approved, PC will ordinarily be allocated in increments of one
PCU at a time. If the Review Committee approves only a portion of such request, it
shall be in whole units and accompanied by a written statement stating the reasons
for such action.
5. If the Review Committee finds that an Application does not meet the qualifying
criteria or does not otherwise comply with the terms of this Agreement, then the
Committee shall deny the request. In this event the Review Committee shall
prepare a written statement indicating the reasons for the denial.
Payment for the Allocation of PCU:
1. An applicant City shall not be required to make payment for the allocation of PCU's
that are cumulatively less than or equal to that City's initial share of PCU's.
2. An applicant City shall be required to make payment in the following amount for the
allocation of PCU in excess of that City's initial share of PCU as shown in Table "A":
Payment = The payment amount shall be equal to the approved number of
Pool Capacity Units in excess of a City's initial share of PCU,
multiplied by the value of each Pool Capacity Unit as defined
herein, multiplied by the factor 1.075 (7.5%).
Payment = Excess PCU x Adjusted PCU Value x 1.075
3. The amount required herein shall be paid in full within 60 days of the date of
approval by the Review Committee. Payment shall be made to the City of St. Cloud
Public Utilities for deposit in the Pool Capacity Account. If payment is not received
within the time specified, the Review Committee's action to allocate PCU to the
applicant City shall be considered null and void.
Distribution of Pool Capacity Account Funds: When the PC is exhausted, the
balance in the Pool Capacity Account will be distributed to all City's who used less than
their original PC allocation. This payment shall be in proportion to the number of PCU's
that each such City paid for through its original PC allocation (as shown in Table "A"),
but did not use.
Capacity Report: The Director shall annually provide a written report to the Project
Partners summarizing the wastewater flow rates, allocated W\NTF capacity, and
allocated Pool Capacity for each City, and the status of the Pool Capacity reserve.
LEASE CAPACITY
Application~ for Lease Capacity: If a City meets the qualifying criteria to apply for Pool
Capacity, but all 54 PCU's have be allocated, then that City may make application to
lease Unused Capacity, if available.
Unused Capacity: In the event that a City makes application to lease Unused Capacity
from other cities, then the Review Committee shall review the existing flow rates for all
Cities. If at that time the Review Committee finds that the average flow for any City
during any period of six consecutive months, exclusive of WWP periods, is less than
90% of that City's allocated capacity, then the Review Committee may declare a portion
of that City's allocated capacity to be Unused Capacity
The maximum amount of a City's allocated capacity that may be declared to be Unused
Capacity shall be determined by multiplying a City's total allocated capacity by ninety
percent (90%) and then subtracting that City's average monthly flow during the
preceding six consecutive month period exclusive of WWP periods, ~and then rounding
to the nearest whole number of PCU's.
Unused Capacity will be removed from the City's allocated capacity until additional plant
capacity is made available by expansion or other means and shall be as.signed to the
Unused Capacity Pool as described below. Unused capacity will be returned to a City
when additional plant capacity is.made available to all lease holders.
A City may opt not to allow the reassignment of any portion of its allocated capacity to
the Unused Capacity Pool, however, in this event, that City shall agree to work
proactively with the other Project Partners in good faith to expand the capacity of the
W\NTF.
Unused Capacity Pool: The Unused Capacity thusly determined from all Cities shall
be assigned to the Unused Capacity Pool. Unused Capacity may then be subject to the
Lease provisions~ set forth herein if so determined by the Review Committee.
Lease of Unused Capacity:
1. If Unused Capacity from one or more cities has been declared by the Review
Committee and a City meets the qualifying criteria to apply for Pool Capacity then
that City is eligible to lease Unused Capacity from the Unused Capacity Pool.
2., Unused Capacity will be allocated by the Review Committee in whole PCU's
whenever possible up to the number of PCU's that exceeds the applicant City's
demonstrated need according to the qualifying criteria for Pool Capacity. Unused
Capacity thusly allocated to an applicant City shall also be known as Lease
Capacity.
3. If the Review Committee finds that an Application does not meet the qualifying
criteria or does not otherwise comply with the terms of this Agreement, then the
Committee shall deny the request. In this event the Review Committee shall
prepare a written statement indicating the reasons for the denial.
Lease Terms:
1. Once allocated, Lease Capacity shall be assigned to the applicant City until any of
the following events occur: a) the VVWTF is expanded, b) the Review Committee
determines that the applicant City no longer needs or qualifies for Lease Capacity, or
c) this Agreement is otherwise lawfully terminated.
2. An applicant City shall be required to make annual payment in the following amount
in consideration for Lease Capacity:
Annual Lease Payment = Number of leased PCU's multiplied by the most recently
determined PCU value multiplied by a factor of 1.075 (7.5%).
Annual Lease Payment = Number of PCU's x PCU Value x 1.075
3. The lease payment shall be made in a lump sum within 30 days of the approval of
the lease by the Review Committee, and shall thereafter be paid annually within 30
days of receipt of invoice which will follow after the January 15th PCU value
adjustment. The initial lease payment will be pro-rated from the date of approval of
the Lease Capacity to the end of the year.
4. Payments shall be made directly to the City of St. Cloud Public Utilities and
deposited in the Lease Capacity Account. If payment is not received within the time
specified, the Review Committee may take action to revoke the lease.
Distribution of Lease Capacity Account Funds: The distribution of lease capacity
account funds will be made annually. Funds will be distributed to those Cities for which
an Unused Capacity determination has been made in proportionate to each City's share
of the Total Unused Capacity Pool. Distributions shall be made within 30 days after the
Lease Capacity Payments are due.
REMEDIES:
In addition to the remedies provided in this Agreement, and those normal remedies
provided by law for breach of contract, the parties specifically agree that this Agreement
may be enforced in a Court of competent jurisdiction by an action to require specific
performance.
SCAWAC APPROVED: September 14, 2006
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Resolution 2006-
SUPPORTING THE SAINT CLOUD AREA WASTEWATER TREATMENT
FACILITY - FACILITIES PLAN COMPLETED BY BLACK & VEATCH
CORPORATION
WHEREAS, the City of St. Joseph has been an active participant in the St. Cloud Area
Wastewater Advisory Commission (SCA WAC); and
WHEREAS, SCA W AC has requested the City of St. Cloud conduct a Facilities Plan for
the St. Cloud Area Wastewater Treatment Facility and participated in a consultant selection
committee; and
WHEREAS, the consulting firm of Black & Veatch was selected by the selection
committee to complete the Facilities Plan for the rehabilitation, upgrade and expansion ofthe St.
Cloud Wastewater Treatment Facility; and
WHEREAS, the City of St. Joseph has submitted the requested population and flow
projections to Black & Veatch Corporation; and
WHEREAS, the City of St. Joseph supports the selected improvements and upgrades,
construction phasing, pool capacity concept and cost allocation methodology contained in the
Facilities Plan; and.
WHEREAS, the City of St. Cloud and Black & Veatch presented the draft
recommendations included in the Facilities Plan to area Mayors, City Councils, Administrators
and Finance Directors at a meeting held in Sartell on April 25, 2006; and
WHEREAS, the City of St. Joseph has been involved, through SCA WAC, in the
development process for the Facilities Plan and authorized City Engineer, Tracy Ekola and Jim
Marthaler to be representative(s) and they have reviewed the Facilities Plan dated July _,2006.
WHEREAS, the Facilities Plan was approved by SCA WAC at a meeting held October
_, 2006;
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY
OF ST. JOSEPH, MINNESOTA:
That the City of Joseph hereby approves the aforementioned Facilities Plan and cost
allocation methodology for the rehabilitation, upgrade and expansion of the St. Cloud Area
Wastewater Treatment Facility and recommend its submittal to the Minnesota Pollution Control
Agency.
WHEREUPON the above resolution was adopted at the regular meeting of the Council of
the City of 81. Joseph conducted on ,2006.
Richard Carlbom, Mayor
Date
Judy Weyrens, Administrator
Date
City of 51. Joseph
Water Treatment Facility
October 12, 2006
Construction Report No. 3
City of St. Joseph
Water Treatment Facility
October 12, 2006
Report No.3
SUMMARY
Contract Time SUmmary
Award date: November 10, 2005
Notice to proceed: February 24, 2006
Substantial completion date: April 30, 2007
Final completion date: July 30,2007
Contract Cost Summary
Original contract amount:
Approved change orders:
Pending change orders:
Current contract amount:
$5,764,932.90
$44,837.00
$32,966.00
$5,842,735.90
Earnings to date: $3,836,921.88
Less retainage: $191,846.09
Payments to date (No.1-No.7):
$3,645,075.79
Earnings as % of contract: 62.4%
Status of Construction
-Masonry block is about 80% complete
-Cast-in-Place concrete is about 95% complete
-Fill material around the building is about 90% complete
-Site Piping is all complete
UpcominQ Construction
-Complete block work and continue brick/stone facing
~Install process piping inside the building
-Continue HV AC/Plumbing work
-Complete curb, sidewalk, and paving
ChanQe OrderslPendina)
Change order NO.5
- Add boost transformer to package grinder station
- Install concrete stoop at exterior of south exit door from generator room
- Install concrete sidewalk along south edge of generator room and garage
between the building and the curb and gutter
- Move the electrical transformer and install protective bollards
- Additional steel shelf angles for brick exterior and beam for stairwell A
Change order No.6
- Install 30 gallon day tank and transfer pump to the sodium hypochlorite feed
system at the existing water treatment plant
If both change orders 5 and 6 are approved, the total for all changes would equal
$77,803, or 26% of the $300,000 contingency. As of the last pay application, 66% of
the project has been completed. We are doing well based upon the project schedule
and the budget to date.
City of St. Joseph
Water Treatment Facility
October 12, 2006
Report No.3
Schedule - see updated schedule (attached)
Outstandina Issues
Electronic lock and entry control system
The City has requested and estimate for a card key system instead of the
traditional key locks. The security allowance provided in the project budget can
be used to fund this change order. There was a meeting held with Heartland
Security to discuss electronic entry control options and determine which doors
should have electronic locks. Heartland Security is in the process of preparing a
cost proposal for the entry control system. The door hardware and electrical sub-
contractors are also in the process of preparing cost estimates for the additional
work and materials required to equip the doors for electronic entry control. The
change order request will be forwarded to the council when we receive the
quotes from the contractor.
Distribution:
Judy Weyrens, City of St. Joseph
Mike Sworski, City of St. Joseph
Tracy Ekola, SEH
City Council Members
Dick Taufen, City of St. Joseph
Tom Wesolowski, SEH
Mark Johannes, SEH
City of 81. Joseph
Water Treatment Facility
October 12, 2006
Report No.3
.;Mist~~_~~~ffi~t,::'..'
City of St. Joseph
Water Treatment Facility
October 12, 2006
Report No.3
City of St. Joseph
Water Treatment Facility
October 12,2006
Report No.3
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""'.f,,:':'
f~.~h~~~~'
'" "':~very morning 19o.overthere. I try
de toteave the house by 8 a.m. so Lam, not
confrontedbydogs:th3;t l!f~,IiotJeashed. '
Today, low an~ behold, 'here comes an el-
derly fellow with his dogs not on a leash.
ICanllot count the number of times this
has happened1 "',' . , '
to . ", A few years back, I was approached
,from behind' by Ii Doberman pinscher
s earlyin the morning, about 6 a.m. The
owner was by the bridge.' I was close
to the playground area. Even though I
wear headphones to listen to music, I
can still detect motion. To say the least, I
was totally taken by surprised, and ..:. yes
, ....
Letters to Editor -
-' I have, an > unfortunate inCident, 'such
a~ sOllleonebeing 'hurt. by' an unleaShed
dog or a big dog fight where orte dog
loses out. ..
. ,Let's ,be responsible ',pet owners.
>'LeashYOllf dogs and pick up after them
in Klinefelter Park and elsewhere!
CITY OF ST. JOSEPH
CC RESOLUTION 2006-035
RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF PLANS
FOR THE 2007 STORM SEWER IMPROVEMENTS.
WHEREAS, on the 27th day of September, 2006 the City Council approved the improvement of the
Watab Storm Sewer to include construction of a 27" storm sewer to bypass the failing Watab Storm
Sewer.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 19th day
of October, 2006.
3. SEH is here by designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
4. The city council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of the Storm Water user fees.
Adopted by the council on this 19th day of October, 2006.
Mayor
City Administrator
I Attachment: ~ es) No
REQUEST FOR COUNCIL ACTION
DATE:
October 19.2006
Engineering
ORIGINATING DEPARTMENT
Tracy Ekola, P .E.
DEPARTMENT APPROVAL
AGENDA ITEM
Centennial Park Restroom Building Change Order No.2
PREVIOUS ACTION
Change Order No.1.
RECOMMENDED COUNCIL ACTION
Recommend Approval of Change Order #2. SEH's recommendation is to replace all of the existing
particleboard sheathing with new plywood sheathing prior to installing the new roofing.
FISCAL IMPACT
$7,958.00
COMMENTSIRECOMMENDATIONS
The Construction Documents indicated that the contractor was to inspect the existing building's facia and
sheathing for deterioration and to replace anything that had deteriorated. Because the condition of the
sheathing below the shingles was unknown (i.e. we didn't know if it was in good condition or if there was
any damage), quantities were not given for replacement and the replacement was to be done by change
order if needed.
The shingles have been removed and the roof sheathing is exposed. The existing roof sheathing on the
existing building consists of particleboard, a material that is currently not an approved roof sheathing
material. Upon further inspection of the sheathing, it was determined that the particleboard had been wet
and had deteriorated significantly in places. Until all is removed, the condition of the remaining sheathing
is not clear. However, the material is not good for structural use.
P:\P1\S\stjoe\common\D39 Req Council Action\0607 co 2 101906.doc
'~
.AIA Document G70r" - 2001
Change Order
CHANGE ORDER NUMBER: 002
DATE: October 19,2006
OWNER: 18I
ARCHITECT: 18I
CONTRACTOR: 18I
FIELD: 0
OTHER: 0
PROJECT (Name and address):
Saint Joseph Park Shelter
Centennial Park
St. Joseph, MN
TO CONTRACTOR (Name and address):
W Gohman Construction
815 E County Road 75
St. Joseph, MN 56374
ARCHITECT'S PROJECT NUMBER: A-STJOE0607.00
CONTRACT DATE: July 31, 2006
CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
(Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives)
Additinal roofing materials and labor for removing and replacing the roof sheathing on the existing building.
The original Contract Sum was $
The net change by previously authorized Change Orders $
The Contract Sum prior to this Change Order was $
The Contract Sum will be increased by this Change Order in the amount of $
The new Contract Sum including this Change Order will be $
The Contract Time will be increased by Zero ( 0 ) days.
The date of Substantial Completion as of the date of this Change Order therefore is 120 days from Notice to Proceed
94,062.00
4,040.00
98,102.00
7,958.00
106,060.00
NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which
have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and
Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
Short Elliott Hendrickson Inc. (SEH)
ARCHITECT (Firm name)
1200 25th Avenue S, St. Cloud, MN
56302-1717
ADDRESS
W Gohman Construction
CONTRACTOR (Firm name)
815 E County Road 75, St. Joseph, MN
56374
ADDRESS
City of St. Joseph
OWNER (Firm name)
25 College Avenue North, PO Box 668,
St. Joseph, MN 56374-0668
ADDRESS
BY (Signature)
Duane Day
(Typed name)
BY (Signature)
Denis Anderson
(Typed name)
BY (Signature)
(Typed name)
DATE
DATE
DATE
AlA Document G701™ -2001. Copyright @ 1979,1987,2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AlA'"
Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAI(Ji Document, or any 1
portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document
was produced by AlA software at 12:20:11 on 10/19/2006 under Order No. 1 000259476_1 which expires on 9/22/2007, and is not for resale.
User Notes: (1653344717)
I Attachment: Yes
REQUEST FOR COUNCIL ACTION
DATE:
October 19. 2006
Engineering
Tracy Ekola, PE
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
2006 8th Avenue NE Improvement
PREVIOUS ACTION
Recommendation to Award to C&L Excavating
RECOMMENDED COUNCIL ACTION
Due to the variability of the soil sub grade conditions and the recent weather conditions, we are
recommending installing geotextile and granular borrow sub grade. See attached Change Order No.1.
FISCAL IMPACT
$10,315.00
COMMENTS/RECOMMENDATIONS
The soil investigation report completed by Northern Technologies, Inc. consisted of 2 soil borings on 8th
Avenue NE. Based on the report recommendations, the design did not include granular borrow as part of
the street design. The soils report indicated that the onsite soils were adequate for subgrade. However,
due to the variable subgrade conditions that have been encountered on site and the current weather
conditions, we are recommending installation of geotextile and I-foot sand layer.
The project budget for the final assessments included a contingency of$14,533.00
P:\PT\Slstjoe\common\D39 Req Council Action\0611 CO#1 101906.doc
CHANGE ORDER NO.1
OWNER
CONTRACTOR
ENGINEER
City of St. Joseph, MN
C & L Excavating, Inc.
SEH
A-STJOE 0611
2006 8th Avenue NE Improvements
DATE
October 19, 2006
Contract
Proj ect
OWNER's No.
You are directed to make the following changes in the Contract Documents:
Description: Provide granular borrow and geotextile for street reconstruction.
$1.32
$8.58
1,900.00
910.00
TOTAL
$2,508.00
$7,807.80
$10,315.00
63
64
GEOTEXTILE
SELECT GRANULAR BORROW
SQYD
CUYD
Reason for Change Order:
The soil investigation report completed by Northern Technologies, Inc. consisted
of 2 soil borings on 8th Avenue NE. Based on the report recommendations, the
design did not include granular borrow as part of the street design. The soils report
indicated that the onsite soils were adequate for subgrade. However, due to the
variable sub grade conditions that have been encountered on site and the current
weather conditions, we are recommending installation of geotextile and I-foot
sand layer.
"
M
;; ..;.1';.;....;;
.;..............\'.;!l~d~.,p~~~J....
.. .................. ........
$145,328.59
............_.._.., ._.____...... "','__"__,______"'_,___d ........." .. ,_.
. H.d ........ ... ... .., ,......._...,_.__....'., .......,.,........_ .,_,,<,... ,"',,,,_,, ......,;.
.;......t;:~~~m.eQN~(:Jfl':fi'Mj:S .
'.: <~~~~t~p~,l:;.......:. . ...: .~~~~y~~tnltf*~l...
Completion), .PAVment ..; .
October 27,2006 June 15,2007
,. .
Original Contract Price:
Net increase (decrease) from previous Change
Order No. to :
$0.00
Contract price prior to the Change Order:
$145,328.59 October 27,2006
$10,315.00 October 27,2006
$155,644.39 October 27,2006
June 15,2007
Net increase (deer.ease) of this Change Order:
June 15,2007
Contract price with all approved Change Orders:
June 15,2007
Project Engineer
APPROVED:
City of St. Joseph
PO Box 668
St. Joseph, MN 56374-0668
By:
Title:
Date:
ACCEPTED:
C & L Excavating, Inc.
7939 Ridgewood Rd
St. Joseph, MN 56374-9403
By:
Title:
Date:
RECOMMENDED:
SEH
PO Box 1717
St. Cloud, MN 56302-1717
By:
Title:
Date:
P:\P1\SIs\ioe\061100lspecs\CO#1.doc