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HomeMy WebLinkAbout2006 [10] Oct 19 {Book 38} Administrdtor ludy Weyrens MdYor Richdrd Cdflbom Councilors AI Rdssier Ross Rieke Renee Symdnietz Ddle Wick CITY Of ST. JOSEPH www.cityofstjoseph.com St. Joseph City Council October 19, 2006 7:00 PM 1 . 2. 3. 7:00 PM - Call to Order Approve Agenda Consent Agenda a. b. Bills Payable - Requested Action: Approve check numbers 37898 - 37976 Minutes - Requested Action: Approve the minutes of October 5 and October 11, 2006. Mayors Appointment, Planning Commission - Requested Action: Accept the recommendation to appoint Mark Anderson to the Planning Commission to fill the term through Janauary 2009. Capital Improvement Request - Requested Action: Authorize the expenditure of approximately $ 1,000 to replace the night light at Millstream Park with the funds expended from the park maintenance budget. c. d. 4. Public Comments to the Agenda 5. City Engineer Reports a. Water Treatment Facility - Update on Construction b. Water Treatment Facility - Change Order Requests c. Hollow Park Storm Water d. Revised 2007 Capital Improvement Plan 6. Mayor Reports - Mayor Appointments 7. Council Reports 9. Administrator Reports a. SCAW AC b. 2.)" College Avenue North, PO Box bb8 . Sdint. loseph, Minnesotd )"b)74 Phone 12.o.,b,.]2.ol Fdx ,2.0.,b,.O,42. City of St. Joseph Page 2 Bills Payable October 16, 2006 Check Search Name Comments Amount FUND DEPART OBJ Nbr 037915 ACCLAIM BENEFITS administration $22.22 101 41430 137 037916 ACCLAIM BENEFITS-REIMB Medical $20.00 101 037917 ADVANCED GRAPHICS graphics for 2007 $362.10 101 42152 220 037918 ALL CARE TOWING tow squad 6073 $32.00 101 42152 220 037919 ALLIED WASTE SERVICES Refuse-Sept $68.90 602 49490 384 037919 ALLIED WASTE SERVICES Refuse-Sept $302.90 101 45202 384 037919 ALLIED WASTE SERVICES Refuse-Sept $14,871.54 603 43230 384 037919 ALLIED WASTE SERVICES Refuse-Sept $68.90 105 42220 384 037920 AMCON BLOCK AND PRECAST, INC picnic table $408.96 101 41942 220 037921 AMERICAN BUSINESS FORMS utility bills $123.68 603 43230 200 037921 AMERICAN BUSINESS FORMS utility bills $123.68 601 49440 200 037921 AMERICAN BUSINESS FORMS utility bills $123.68 602 49490 200 037922 AMERICAN TEST CENTER inspection of Fire $525.00 105 42220 220 037923 AUTO VALUE PARTS STORES - WEST filters, oil, washer $372.90 101 43125 220 037924 BCA BTS D Pfanenstein- $225.00 101 42140 331 037925 BOUND TREE MEDICAL, LLC med supplies $400.77 105 42270 210 037926 C & L EXCAVATING, INC 2006 Str $413,051.6 438 43120 530 037927 CASEY'S GENERAL STORE Safety Training $7.48 101 43120 212 037927 CASEY'S GENERAL STORE Safety Training $7.48 101 45202 210 037927 CASEY'S GENERAL STORE Safety Training $7.49 601 49440 212 037927 CASEY'S GENERAL STORE Safety Training $7.49 602 49490 212 037928 CENTRAL HYDRAULICS quick coupler-7775 $184.73 101 43125 220 037929 CENTRAL MOTORCAR SPECIALTIES repairs on '05 Ford $188.86 101 42152 220 037929 CENTRAL MOTORCAR SPECIALTIES repairs on '05 Ford $1,422.10 101 43120 220 037930 CHADER BUSINESS EQUIPMENT 3rd Quarter maint $48.65 101 42120 220 037930 CHADER BUSINESS EQUIPMENT overage on copies $15.23 101 42120 210 037931 CITY OF S1. CLOUD sewer rental $18,470.40 602 49480 419 037932 COMPLETE ELECTRONICS cleaned scanning $165.00 101 41430 220 037933 COUNTRY INN SUITES Pfannenstein $127.80 101 42140 331 037934 EMPIRE PIPE SERVICES TV Inspection $580.00 425 43122 530 037935 ERIN CONTRACTING Northland Heights- $20,519.14 435 49450 530 037936 FEDEX postage to $25.74 425 43122 530 037937 GRANITE CITY TIRE & AUTO tires $1,181.94 101 42152 210 037938 HARDRIVES concrete $136.36 101 45201 210 037938 HARD RIVES concrete $276.86 101 45202 210 037939 HAWKINS WATER TREATMENT GROUP T-Phosphorus $40.20 602 49480 312 037939 HAWKINS WATER TREATMENT GROUP T - Lead $32.00 602 49480 312 037939 HAWKINS WATER TREATMENT GROUP T-Influent BOD $91 .20 602 49480 312 037940 INSPECTRON INC building $11,125.00 101 42401 300 037941 JM GRAYSTONE OIL CO., INC fuel-September $102.81 105 42220 210 037941 JM GRAYSTONE OIL CO., INC fuel-September $210.85 101 43120 210 037941 JM GRAYSTONE OIL CO., INC postage $13.13 602 49490 322 037941 JM GRAYSTONE OIL CO., INC fuel-September $210.86 602 49490 210 037941 JM GRAYSTONE OIL CO., INC fuel-September $210.86 601 49440 210 037941 JM GRAYSTONE OIL CO., INC fuel-September $210.85 101 45202 210 037942 JOHN T JONES Water Treatment $741,316.7 434 49440 530 037943 LARSON EXCAVATING Final Pay app-#5- $4,622.06 425 43122 530 037944 LEEF BRaS clothing allow-Sep $65.38 101 45202 171 037944 LEEF BRaS clothing allow-Sep $130.73 602 49490 171 037944 LEEF BRaS floor mats $97.52 101 43120 220 037944 LEEF BRaS floor mats $51.02 101 42120 220 037944 LEEF BRaS clothing allow-Sep $65.38 101 43120 171 037945 LEE'S ACE HARDWARE supplies $30.32 101 41942 210 037945 LEE'S ACE HARDWARE supplies $31.15 601 49440 220 037945 LEE'S ACE HARDWARE supplies $41.17 101 43120 220 037945 LEE'S ACE HARDWARE supplies $38.50 105 42210 220 037945 LEE'S ACE HARDWARE supplies $32.94 101 42120 220 037945 LEE'S ACE HARDWARE supplies $23.25 101 45202 220 037946 L1NGL, GREG & JULIE cleaning service- $210.00 101 41942 300 037947 LITTLE FALLS MACHINE, INC repair plow #88 $796.03 101 43125 220 037948 LOSO, NATHAN 2 updates, 3 $180.00 101 41950 103 037949 LUMBER ONE AVON refund 84-53736- $3,323.00 335 49450 City of St. Joseph Page 4 Bills Payable October 16, 2006 Check Search Name Comments Amount FUND DEPART OBJ Nbr 037970 TELEDYNE Isca INC suction tube, $167.21 602 49480 220 037971 TEMPLIN RACHEL reimbursement $642.06 438 43120 530 037972 TRAUT WELLS Water samples- $57.00 601 49420 312 037973 UNUM LIFE INSURANCE disability $492.14 101 037974 VERIZON WIRELESS cell phone $48.44 101 41430 321 037974 VERIZON WIRELESS cell phone $247.90 101 45202 321 037974 VERIZON WIRELESS cell phone $48.44 602 49490 321 037974 VERIZON WIRELESS cell phone $48.44 601 49440 321 037974 VERIZON WIRELESS cell phone $247.90 101 43120 321 037974 VERIZON WIRELESS cell phone $160.22 101 42151 321 037974 VERIZON WIRELESS cell phone $44.44 105 42250 321 037975 XCEL ENERGY September usage $10.92 101 45123 381 037975 XCEL ENERGY September usage $15.69 101 43120 381 037975 XCEL ENERGY September usage $3.56 101 42500 326 037975 XCEL ENERGY September usage $3.37 105 42280 381 037975 XCEL ENERGY September usage $21.30 602 49471 383 037975 XCEL ENERGY September usage $114.98 602 49470 381 037975 XCEL ENERGY September usage $23.16 602 49480 383 037975 XCEL ENERGY September usage $583.52 602 49480 381 037975 XCEL ENERGY September usage $52.93 601 49410 383 037975 XCEL ENERGY September usage $1,572.25 601 49410 381 037975 XCEL ENERGY September usage $494.04 601 49420 381 037975 XCEL ENERGY September usage $213.20 601 49435 381 037975 XCEL ENERGY September usage $41.92 101 43120 381 037975 XCEL ENERGY September usage $2,165.66 101 43160 386 037975 XCEL ENERGY September usage $21.41 101 45201 383 037975 XCEL ENERGY September usage $10.46 101 45201 381 037975 XCEL ENERGY September usage $57.47 101 43120 381 037975 XCEL ENERGY September usage $38.30 101 45201 381 037975 XCEL ENERGY September usage $276.70 101 41942 383 037975 XCEL ENERGY September usage $1,019.77 101 41942 381 037975 XCEL ENERGY September usage $64.92 101 41941 383 037975 XCEL ENERGY September usage $423.45 101 41941 381 037975 XCEL ENERGY September usage $23.16 101 45123 383 037975 XCEL ENERGY September usage $149.74 101 45202 381 037975 XCEL ENERGY September usage $30.25 .101 42610 386 037975 XCEL ENERGY September usage $32.12 101 43120 383 037976 ZEP MANUFACTURING supplies $187.27 101 45202 210 037976 ZEP MANUFACTURING ice melt $721.27 101 43125 .....n "-IV 037976 ZEP MANUFACTURING supplies $187.26 101 45202 210 $1,626,009.55 I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda Mayor Appointments - Planning Commission DATE: October 19,2006 Mayor ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Mayor Appointment - Requested Action: Appoint Mark Anderson to fill the term through January 2009. PREVIOUS ACTION The City Council accepted the resignation of Gary Utsch from the Planning Commission and authorized the advertisement for the replacement. RECOMMENDED COUNCIL ACTION Accept the recommendation of Mayor Carlbom FISCAL IMP ACT COMMENTS/RECOMMENDATIONS The City received three applications for the open position. Name City of St. Joseph Application - St. Joseph Planning Commission (Y\of K Iq~e,f'SeA\ "" Pri~~Forrl1', J Phone Number:s;;O' 7"i p '3080 Address 1;)1 ~ftn qw.- s, 6. 5\. Jos.-r'n Email Address ~Qd'(~f\ ~ ,~O- @ C\"'O;i"\cr, nE'.t Please describe your interest in serving on the St. Joseph Planning Commission: .! hLI.'\l'~ \: \)c.d ~11 ~.t. JO'~ O.{~€L\ 1'\ O~t- 0.[: (1) Y r :..{'<.~_.L hCH.J{;< C-U alfc ~ eel Gl-. :rOe. 'J ('~cv \"0-\-.'0 r'eS\de<\,h,>.t"liy G>(')d C0'~~€'Ci()Clcni'r. ho.ve,< u\WO'yS WO'fi <! t:(\ .}o b~ po.d- 0 ~ 9 \'~ ~ ~. St. 1 o~ r. "'aut:- S <l-~'i)9 \x\c;.,}.e.S fCUf"li "f) ~"e-, Ccn~~\,).~.:hc{\ ~<e\(L(Rnc\ OJw~y~~~t.:+ed 016L~ ~hOL-\: ~~e. t.u~~-e. f"'cc~:~ o+' b~;\C\.''Y\~~~-\:..S~ ~(1~ ~~.:~ ~ 5,~'{'~7' J: ~Q..~\ :t: CC..-n \...'Gip ~ t. 51. ~~t, ~,,",~t\: \.\1 O"'r\ a: 'b ~ l~ \".t~H' ..(' v.~\,.4.{~. Please describe any experience you have t6n serving on governmental boards/commissions 1. \)o.u~ nO e.;.~pe\';ey\t..(J~ a'l\ 0.'(\'1 boo.rd.. I co 1'C\~ WG.11.\--4r;S 1 t- bvt-k OJ~\ ~\ ~i \~tJrt ~ '1: l.\1t...~\- H) b~ f"Cl.ft" ~ ~~-t, ;;>~(J.ll..t\~~ c-o wn"l\,'r,:St/Y\" 'J: (}.<<'\ _\~.. \ S"\..('(fIl9 Sup~\'\-er o.f2 +""(2.,. ~.\.-. ~oe.-' e6i\...t~~70{\ (7'('\c\ .~~ {)eA{J scnce Please describe your understanding of Ordinance Application and Enforcement and your understanding of the Comprehensive Plan::r do cC:)-()\...0 (\ 0. s ~'<>cJ\ bv-.s ,,\ ess ; i"\ ~~- '1c:>-e.. 'L (4.01''1'11- ""'.no-.N 0..\\ ~"'\.Q... C'ld (I"lo-ne.e., CTv'(~~ ("Cerc~ rt\{t'Y" \--~.(9~ S~. "J" 0 e. ~ \3 -e;' '''l~ ,po.s-:\- o~ ~~ P'O\'\\'VV(\9 Co~M: SS):(1\'\ v.j',.\\ \) cip \"iV.. t.V'l(\Cf!,;'~J. 0'" l.(J' r-.y . ' ~, :)oe c)oe.~ ~tr"'le.. c+ ("c"1'\~}-<,\...M:.\-i~ at: s.t-('~t,+~ O"r\b \\~W re;;.;6':t,i)~ttt cc~ ~}f "^-~ :r~ C'f\ Please identify and conflicts of interest that may arise if appointed to the St. Joseph Planning Commission ~ 1: ~") 0- f-ex .$,\"", ,w~o 0 k.vc,yS , 0- s \L.. w"'{? '1. de> () Dr ~.; \\ ~ 0 <\Sl.{A?tS be.cv..u..s~ ~"'&- ; s pu.. wO-'f <-\-- .,s/) _, -:r. ~..\)c<\(\.t to knot",,,' iAJ"Y. J.l-~ \1(1.V''';9 0. ~. \. h \ I. L S 1\ \ \.- :) \D'f'\S v Qt:.x'-9ro,,-W'(/ rV'\. De. ;ntj c.. 0'0..:", l e\'\Cv.'\Le... ,~,""V7S.V-\/ I'JO~ \..~ {' (\ ma..~(iW\~,J \1D€;> "b.y 0 S~\.~'I'i'~~ .\ 1:+-- eo- 'b~ c\C::;('\.e,.: -r. 60. ')a:v~ S\-<b''lO '. ' J C"PI(y\ <X"\~ V;'~NV \}~ +"""V'\l~' -r i.{)c'y,\+ ~t! ~ .!-dd W'h~ i"\~S o.fe. ~\~ Wc..~ ;..y. ~ ~, /:' S;gnatu<e ~I'b. ~ tJDiA- Date Cj - ;)) "0 G t" . Print Form City of St. Joseph Application - St. Joseph Planning Commission Name Kenneth Jacobson Phone Number 320-363-7575 Address P.O Box 691 St. Joe Mn. 56374 Email Addresscmsauto@c1earwire.com Please describe your interest in serving on the St. Joseph Planning Commission: I like seeing someones ideas & projects become reailites and having a good comprehensive plan like St. Joseph has I'm sure they will turn out to be something. the whole town can be proud of. Please describe any experience you have on serving on governmental boards/commissions 1 1/2 years on the EDA for St. Joseph Please describe your understanding of Ordinance Application and Enforcement and your understanding of the Comprehensive Plan: Ordinance Application is the set of rules & codes the project is run by .It would be the planning commissions job to interpid & apply all ordinances that would apply to that project. The comperhensive plan was made as a guide for what we would like St. Joseph to look & feel like in the years to come. Please identify and conflicts of interest that may arise if appointed to the St. Joseph Planning Commission Maybe a competing auto shop coming to town I would have to step aside for. ,,--' / A/' ,/" ~gnMUre /;:: ~/ Date / ~. /~/>~// t7 t7 City of St. Joseph Application - St. Joseph Planning Commission Name Roger Beuning Phone Number (320) 363-4427 Address 120 E. Minnesota St. Email Addressrogandbarb120@msn.com Please describe your interest in serving on the St. Joseph Planning Commission: As a 35 year resident of St. Joseph and with the growth of St. Joseph and the surrounding area it's a very important task at hand to develop these needs wisely and in a manner that represents all business, residents and environmental needs. I am a neighborhood preservationist and city advocate. Please describe any experience you have on serving on governmental boards/commissions Stakeholder Transportation Plan City of St. Joseph Election Judge City of St. Joseph Please describe your understanding of Ordinance Application and Enforcement and your understanding of the Comprehensive Plan: Up to speed on most, won't deny need updating. Willing to put in the time to be totally knowledgeable on all issues, concerning Ordinance Application and Enforcement and Comprehensive Plan etc. Ordinance enforcement very important. Please identify and conflicts of interest that may arise if appointed to the St. Joseph Planning Commission None Signature /'J '17 ~~- r4 t?-t ~<>"-<' ~ ~ '7 Date 9-18-06 I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: )1JRt(!; ORIGINATING DEPARTMENT AGENDA ITEM 1?~1J pnb. ~~d- ~cf~ ~, cyfi) PREVIOUS ACTION "11 ~v0 RECOMMENDED BOARD ACTION FISCAL IMPACT ~~~ " . /~~~ /} ~ '\ ') . V ~ I />. "y -, I /J. / " _ ~ v/;J ~ . v..~/ /t7C1r.'l.t9P L{' . . '#I~.&~O/ COMMENTS/RECOMMENDA TIONS ~~,~M~~"f1L;:~~~fJ i~...1Zj7L-. L!L jWUl4"v &1ui .Lr/LL.. if 11X- /JJ IJ2-L,tL_ I Attachment: fu REQUEST FOR COUNCIL ACTION DA TE: October 19, 2006 Engineering ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Water Treatment Plant Change Order No.5 PREVIOUS ACTION Authorized Payment of Pay Application #7 RECOMMENDED COUNCIL ACTION Authorize Change Order No.5 FISCAL IMPACT $22,346.00 COMMENTS/RECOMMENDATIONS Item No.1 - Add boost transformer to package grinder station. The package grinder station requires a 240 volt service and the power available to the site is 208 volt. The boost transformer will increase the voltage from 208 to 240. Item No.2 - Install concrete stoop at exterior of south exit door from the generator room. The stoop is required to prevent frost heave of the concrete in-front of the exterior of the door that could prevent the door from opening properly. Item No.3 - Install concrete sidewalk along the south edge of the generator room and garage between the building and the curb and gutter. The concrete sidewalk will eliminate the grass that was originally planned for this area and provide a solid walking surface from the south exit door of the generator room. Item No.4 - Move the electrical transformer from the location directly south of the electrical room to a new location east of the SE comer of the generator room. Excel energy requires electrical transformers be located within 10- feet of a solid surface. The original location did not meet the requirement. This item also includes the installation of two protective bollards to be installed between the transformer and the paved surface. Item No.5 - Additional steel shelf angles were required for construction of exterior brick and additional beam was required for construction of stairwell A. S:\PT\S\Stjoe\050600\7-calPay Est & Change Orders\C05 RCA.doc ~ SEH CHANGE ORDER City of Saint Joseph OWNER October 5, 2006 DATE OWNER'S PROJECT NO. Water Treatment Facility PROJECT DESCRIPTION 5 CHANGE ORDER NO. A-STJOE0506.06 SEH FILE NO. The fol/owing changes shall be made to the contract documents: Description: Refer to attached descriptions for Add Items No.1, 2, 3,4, and 5. Purpose of Change Order: To fairly compensate the Contractor for extra work completed as part ofthe project. Basis of Cost: [8J Actual Attachments (list supporting documents) See attached documents from Contractor o Estimated Cost $5,764,932.90 $44,837.00 $22,346.00 $5,832,l15.~O ~--~. - 'if /' , , .' lv/!.......,.,,,....-; ~'-. L/V ~1:f~~~ Thomas E. Wesolowski, P.E. Contract Status Original Contract Net Change Prior C. O. :s -L to ..1.- Change this C. O. Revised Contract Recommended for Approval: Short Elliott Hendrickson Inc. by Time Approved for Owner: BY BY City of Saint Joseph TITLE Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1 S:IPT\S'StjoeI05060017-calPay Est. & Change Order.;IChange Order 5.doc J/04 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St Paul, MN 55110-5196 SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax Change Order #5 Attachment Schedule A - Lump Sum Bid Changes 1. Add boost transformer to the package grinder station to increase incoming 3-phase power from 208 volt to 240 volt. $ 868.00 2. Install concrete stoop at south exit door from generator room. Stoop is required by building code. $ 3,207.00 3. Install concrete sidewalk along south edge of generator room and garage between the building and curb and gutter. Sidewalk will be installed to eliminate grass in this area and provide solid walking surface from south exit door of generator room. $ 2,746.00 4. Move electrical transformer from location shown on plant Sheet E-1 to a new location east of the SE comer of the generator room. Actual location to be determined in the field. Power utility required the transformer to be moved within 10- feet of a paved surface. Price includes 2 protective bollards. $12,360.00 5. Additional steel shelf angles and additional steel been required for construction. $ 3,165.00 Total Cost for Change Order #5 $22,346.00 S:IPT\S\StjoeI05060017-caIPay Est. & Change OrdersIChange Order 5 attachment.doc St Joesph, MN Water Treatment Plant JT J PROJECT # 0503 PROPOSED CHANGE ORDER REQUEST # 007 peo # DATE 08/28/06 Add buck-boost transformer to the package grinder station_ SUMMARY SHEEt PROPOSED CHANGE: 1 MATERIAL 2 Material Cost 3 Sales Tax 4 Material Handling Cost 5 Expendable Material Cost 6 TOTAL MATERIAL COST 7 LABOR Manhoufs Supervision 8 Fringe Benifits 9 Hourly Labor Cost 10 labor Ovemead 1 i Tool Reptacemam: Cost 12 TOTAL LABOR COST 13 EQUIPMENT COSTS 14 OTHER DIRECT COSTS 15 16 "AARKUP 17 @ @ @ O.O@ O.Q@ O.O@ @ @ SUBTOTAL @ SUBTOTAL 18 SUBCONTRACT COST 19 MARKUP @ 20 TOTAL SUB CONTRACT COST 21 SUBTOTAL 22 BOND COST 23 BUILOEP,s RiSK 24 @ SUBTOTAL 7_00% 5% 5% $30.00 $4C.OO $0.00 45% 5% 15% 5% 1% $1!iOO $701 $35 12 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $100 $100 $115 $736 $851 $9 $9 $868 .Aftet 30 c1aYSW6'~n&'our right toronegotiaterthisp.roposaf if il is not tumedinto a fU/lytJxecttted change order_ ~ -Thisproposalmay be'~ by John T. Jones (Joost; Co. If not acceptedWithln 1tJooys. -Payment to be mad6WithiiJ.~.days. Of date of invoi@. 24 CtiANGE:~~illt::=:st'tQTAl ,r $$68 .~ St. Joosph. MN Water Treatment Plant ,IT.l PROJECT #- 0503 PROPOSED CHANGE ORDER REQUEST tt peo # DATE 09/15/06 "13 PROPOSED CHANGE: . RFP # 008 Concrete StC)OP @ Door 102/\ SUMM.ARY SHEET 1 MATERIAL 2 l\4aterial Cost 3 Sales Tax 4 . Material Handling Cost 5 Expehdable Material Cost 6 TOTAL MATERIAL COST 7 LABOR Manhour~ S u per-...ision 8 Fringe Benifits 9 Hourly Labor Cost 1 O. Labor Overhead 11 Tool REiplacen'tent cost 12 TOTAL LABOR COST 15 MARKUP 17 @ 465 6,50% :'~Q 5l}<Q 23 5'3'0 23 $542 $30.00 $1,163 $40,00 $233 $0.00 $0 $1,395 45% $628 5% $70 S2.,093 $0 $WO $2.734 15"k, $410.16 $3,145 $0 5% $0 $0 $$;145 1% :$31 $31 $3,207 @ @ @ 38.8@ 5J:;l@ 38,S'@ @ @ 13 EQUIPMENTCOSTS 14 OTHER DIRECTCOSTS 15 SUBTOTAL SUBTOTAL 18 SUBCONTRACT C.OST 19MARKtJp @ 29,rOTAl.cSUBCONTRACT COST 21 SUBTOTAL 22 BONqCOST @ 23BUlLDEBS RiSK 24 SUBTOTAL .,Afler 39C!ay'~weresarveQur rightto roni$~o1iatfiJthi$prQpO$af ifi! is not tamed into 8 fully executed qlUin{Jeorder. ~Tb"$pri.>po$a.1 mey I)e withdrawn by John T..Jon~sGQns(. Co. uno! aCCeptedwlfhlir 10 days. .;.payment 10 be madewfthin 30 days ofelate of invoice. 25) CHANGE REQUEST TOTAl $3,207 ~ Sf. Joesph, MN Water Treatment Plant ,JT ,I Pf{O,JECT # 0503 PROPOSED CHANGE ORDER REQU EST # pea # Di\ TE 09,1"15/06 14 F-'FWPOSED CHANGE: RFP Ii 009 67 SY of ;~ddilional sidewalk SUMMARY SHEET 1 MATERIAL 2 1\.1aterial Cost 3 Sales Tax 4 Material Handling Cost 5 Expendable 1'...18lerial Cost {) TOTAL MATERIAL COST 7 LABOR ManhoUfS Supervision 8 Fringe Benifits 9 Hourly Labor Cost 10 Labor Overhea.d 11 Tool Replacement Cost 12 TOTAL LABOR COST @ 6.50% @ 5f'/, ,0 @ 5% o o o o $0 O.O@ O.O@ O,O@ $30.00 $40.00 $0,00 @ @ 45% 5% $0 $0 $0 $0 $0 $0 $0 13 EQUIF>!I.1ENT COSTS $0 14 OTHER DIRECT COSTS 15 SUf3TOT At., $100 S100 16 MARKUP 17 @ 15% ~15.00 SUBTOTAL $115 18 SUBCONTRACT COST 19 MARKUP @ 20 TOTAL SUB CONTRACT GOST 21 SUBTOTAL 5% $2.454 $.123 $2,Sn $2.692 22S0NDCOST 23 BUILD6RS RtSK @ 1% $27 $27 24 SUBTOTAL $2,746 .After 3q <#ws we ffiseNe our fight to f~riegotiatethis proposal ifit is dqt tU(n;J(1lntoa (!illy eX$<;uted change QrrJer. -This proposal miwbewithdrawnbyJohn T. JonesCbnst Co. ;(not.accepted within 10 days; -Payment to be made within 30 days of da.te of invoice. 25) CHANGE REQUEST TOTAL '$2.1461 St. Joesph, MN Water Treatment Plant JT J PROJECT # 0503 PROPOSED CHANGE ORDER REQUEST # peo # DATE 10.103/06 PROPOSED CHANGE: RFP # 11 (Move Electrical transformer) 9UryJM8R~9HEET 1 MATERIAL 2 Materi<11 Cost 3 SalQsTax 4 Material Handling Cost 5 Expendable Msterial Cost 6 TOTAL MATERIAL COST 7 LABOR ManhoUfS Supervision 8 Fringe Elenifits 9 Hourly Labor Cost 10 labor Overhead 11 TOol Replacement .Cost 12 TOTAL LABOR COST @ 8.5m;, @ 51~.C @ 51~b 10.0 @ 1.5@ 10.0 @ 530.00 $40.00 $0.00 $300 $f50 $0 5360 $162 $18 @ <Ql 45'y.1 5% 13EQUIPMENTCQSTS 14 QTHER DiRECT COSTS 15 SUBTOTAL 16 MARKUP 11 @ 15% .$226-01 SUBTOTAL '18SUBCQNTRACTCOST 19 MARKUP @ 2.Q T9TAL$UBCONTRACT:COsT 21 SUBTOTAL 5% S9,a9() $495 22 apNOpoST 23. BUILDERS RISK @ "1% 24 SUEfrOTAL 744 48 37 37 16 S8G7 $540 $0 $100 $1.507 ~1.733 S10,385 $12;117 $121 '$121 $1.2.360 -A. fiet aoifays., w~ fese!V~ ~w fight. t(jl(,tU~g9(;atethi.$ pro.P9s. aJ ifi! i$. (lot t{1r~d Into a ;IJIIYfJ)(fJcu~ac! C1h~ngF!c.otder: -This proposal may be withdrawn QyJohn T. Jones Canst. Co. jf not accepted within 10 days. ~P8ymenttobemal:fe within 30 days of da.te ofinv<?ice. 2~ QHANGEREQUEST TOtAL .$12,360 ~ St. Joesph, MN Water Treatment Plant JT J PROJECT # 0503 PROPOSED CHANGE ORDER REQUEST # PCO # DATE 10/07/06 17 PROPOSED CHANGE: Additional shelf angle and beam SUMMARY SHEET 1 MATERIAL 2 Material Cost 2,230 3 Sales Tax @ 6.50% 145 4 Material Handling Cost @ 5% 112 5 Expendable Material Cost @ 5% 112 6 TOTAL MATERIAL COST $2,598 7 LABOR Manhours 0.0 @ $30.00 $0 Supervision 0.0 @ $40.00 $0 8 Fringe Benifits 0.0 @ $0.00 $0 9 Hourly Labor Cost $0 10 Labor Overhead @ 45% $0 11 Tool Replacement Cost @ 5% $0 12 TOTAL LABOR COST $0 13 EQUIPMENT COSTS $0 14 OTHER DIRECT COSTS $100 15 SUBTOTAL $2,698 16 MARKUP @ 15% $404.69 17 SUBTOTAL $3,103 18 SUBCONTRACT COST 19 MARKUP @ 20 TOTAL SUB CONTRACT COST 21 SUBTOTAL 5% $0 $0 $0 $3,103 22 BOND COST 23 BUILDERS RISK @ 1% $31 $31 24 SUBTOTAL $3,165 -After 30 days we reserve our right to renegotiate this proposal if it is not turned into a fully executed change order. -This proposal may be withdrawn by John T. Jones Const. Co. if not accepted within 10 days. -Payment to be made within 30 days of date of invoice. 25' CHANGE REQUEST TOTAL $3.1651 Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: October 19. 2006 Engineerinlj! ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Water Treatment Plant Change Order No.6 PREVIOUS ACTION Authorized Change Order No.5 RECOMMENDED COUNCIL ACTION Authorize Change Order No.6 FISCAL IMP ACT $10,620.00 COMMENTS/RECOMMENDA nONS Item No. 1 - Install 30gal day tank and transfer pump to the sodium hypochlorite feed system at the existing water treatment plant. This option was recommended by the City since the day tank would allow the operators to more accurately track the daily use of sodium hypochlorite and provide them storage flexibility. P:\PT\S\stjoe\common\D39 Req Council AClion\0506 C06.doc Jt.. SEH CHANGE ORDER City of Saint Joseph OWNER October 5, 2006 DATE OWNER'S PROJECT NO. Water Treatment Facility PROJECT DESCRIPTION 6 CHANGE ORDER NO. A-STJOE0506.06 SEH FILE NO. The following changes shall be made to the contract documents: Description: Provide and install day tank, transfer pump, and associated mechanical and electrical items required for sodium hypochlorite feed system at existing water treatment plant. Purpose of Change Order: The day tank would allow the operators to more accurately track the daily use of sodium hypochlorite and provide them storage flexibility. Basis of Cost: [2J Actual Attachments (list supporting documents) See attached documents from Contractor o Estimated Contract Status Time Cost $5,764,932.90 $67,183.00 $10,620.00 I $5,842.735.90 / /1 " / I t-t4--f.A,~ v"'~/e~'"f'"2.--~_ Original Contract Net Change Prior C. O. 's -1- to 2 Change this C. O. Revised Contract Recommended for Approval: Shott Elliott Hendrickson Inc. by c::::::/' Thomas E. Wesolowski, P.E. Approved for Owner: BY BY City of Saint Joseph TITLE TITLE Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1 S:IPTlSlStjoe\050600\7-calPay Est. & Change Orders\Change Order 6.ooc 1/04 Short E'lIiott Hendrickson Inc., 3535 Vadnais Center Drive, 51 Paul, MN 55110-5196 5EH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490'.2150 fax St. Joesph, MN Water Treatment Plant JT J PROJECT it 0503 PROPOSED CHANGE ORDEF{ REOUEST # peo # DATE 10/03/06 15 PROPOSED CHANGE: RFP # 10 {Existing PI<mt day tank & tmnsfer pwnp) SLJlv1M.A,RY SHE.!;'I 1 "'.fA TERIAL 2 ""1aterial Cost 3 Sales Tax 4 Material Handling Cost 5 Expendabler",'aterial Cost 6 TOTAL MATERIAL COST 7 LA80R Manhours Supervision 8 Fringe Benifits 9 Hour.ly Labor C<;>5t 10 Labor Overhead. 11 Tool ReplaclJlment Cost 12 TOTAL LA80RCOST 13 EQU IPMENT COSTS 3,510 @ 6..50% 228 @ 5,?~j l7t; @ 5~'~) 176 $4.089 6.0 @ $30.00 $180 O.9@ $40,00 $36 6.0 @ $0,00 $0 $216 @ 45% S97 @ 5% $11 .$324. $0 $100 SUBTOTAL $4.513 @ 15% $676.97 SUBTOTAL $$.190 14 OTHER DIRECT COSTS 15 16 MARKUP 17 18 SUBCONTRACT COST 19 MARKUP @ 20 TOTAL SUB CONTRA,CTCOST 21 SUBTOTAL 5l.Yo- $4,973 $249 $5..222 $10.4 12 22 BOND COST 23 BUILDERS.RISK @ 1% $1D4 $ '104 24 SUBTOTAL $10.620 -After 30 days we reserve our right to renegotiate tllis proposal if it is nol fumed iato a fully executed change order. -This proposal may be wilhdrawn by John T. Jones Const. Co. if not accepted within 10 days. .Payment to be made within 30 days of date of invoice. 251 CHANGE REQUEST TOTAl $10,620 ~ Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: October 19,2006 Engineering ORIGINATING DEPARTMENT Tracy Ekola, P.E. DEPARTMENT APPROVAL AGENDA ITEM 2007 Storm Sewer Improvements PREVIOUS ACTION Reviewed and accepted 2007 Capital Improvement Plan including this project. RECOMMENDED COUNCIL ACTION Direct City Engineer to begin Survey and Design for the 2007 Storm Sewer Improvements. FISCAL IMPACT Estimated preliminary cost is approximately $117,000 based on $75,000 for construction and $42,000 for engineering, legal, administrative costs. Updated cost information will be provided to the council when survey and preliminary design work is completed. COMMENTS/RECOMMENDATIONS Preliminary budget information from the Capital Improvement Plan and Project Location Map are attached. X:\PTIs~oelcommon\D39 Req Council ActionlBLANK REQ FOR COUNCIL ACTION.doc I - L c CJ' D Q Q) cr: V) V) D o +- o '" / D o () / o o 00 ~ o / Q) .", +- <J) / V) / C- O- / ci: w ~ W- I W V) '" << Q ~ ,.... co o o OJ 0' OJ oi Jt.. SEH FILE NO. STJOE0408.00 DATE: 11/19/04 FIGURE NO.'~J WATAB STORM SEWER REPLACEMENT ST. JOSEPH, MN CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2007 - 2011 PROJECT TITLE: Watab Storm Sewer Replacement TOTAL COST: $117,000 PROJECT NUMBER: PROJECT CATEGORY: Streets and Drainage DESCRIPTION: Construct a 27" storm sewer to bypass the failing Watab storm sewer JUSTIFICATION: The 18-inch storm sewer south of CSAH 75 which leads to the outlet discharging into the South Fork of the Watab River is in very poor condition. Photos of the interior of the pipes indicate that the 600' to 800' section between the outlet and Hollow Park are badly cracked and failing under the weight of the ground above. The sewer is badly overloaded and backups have impacted the Baseball Park. This plan provides for approximately 930 feet of 36-inch and 3D-inch storm sewer (phase 1) which connects to the existing line upstream from the damaged section and nms along the southerly right-of-way of Old Highway 52, feeding directly into theWatab River. The final leg of the proposed storm sewer was increased in size from 30 inches to 36 inches in order to accomodate increased runoff from future development west of Hollow Park. It is proposed to repair and upsize the remaining sections of pipe when the street surfaces covering them need replacement. PROJECT COSTS AND FUNDJNG SOURCES BY YEARS: Project Funding Prior Source Years 2007 2008 2009 2010 2011 Total Storln Water Utility Fees 117,000 117,000 PROJECT COSTS PROJECT STARTING DATE: Preliminaries land Acquisition PROJECT COMPLETION DATE: Construction $117,000 Equipment and Other NEIGHBORHOOD: Total $117,000 P:\PT\S\stjoe\common\D67 2005 Capital Improvement Plan\corr\Capitallmprovemenls 07-1 l.xls Printed: 10/13/2006 o o o M <.0 o '<t" th ~ c: 't:l '(j) ~ 't:l 'Cij c: 'S 0 a. 't:l CO l!! 0 ~ 0 0 '5 .si E 0 0- CIS ..,f ~ co ,~ CIl co 15 't:l N u; 'S; th c: Q) 0 't:l '" ... "5 :s a. 0 ~ ,f: 'i 0 '" "'C 0 c: Q) >- r--" 0 "'C CIl ...... ~ ::J ~ ~ "5 13 ::J Cl ,f: I/) ~ 15 't:l en c: Cii UJ e! l;:: 0 co 't:l c.. l: Z en "'C CIS u; c: >- "E 0 CO 't:l e! u c: ::l "E 0 .... :s ~ f/l () Q) <( ~ E >- ~ 10 .0 :c 0 ~ 'iii 0 0 Q) CIS 0 c:: ... N .sa '" CIl Q) CO u.. N :5 ~ .c: C") C- ui th ,f: E "'C CIl >- c: I/) 0 Q) 0 CO u; u; CO Q. ... 0 c: Q) f!! ::l "'C a. 0 CO ::J Q) 0 u 13 > ~ .0 ~ ,f: i:i:: .l!! C") '>- ~ '>- 15 0 CIl c: t Cll '" 't:l "E '" CO ::l Q) a. ..Q Q) 0 '" E "'C CO ~ 0 Q) c: "'C CIS 0 '" 3: Q) c: 0 CO Q) 0 a; :~ cD co .c: Q. C") '" 2! <.0 E u; E N" 0 'c 0 u Q. th 'E u ... Q) Q) .S! :5 .c: .0 Cii '3: I- '3: l!! > ;';.'- CIS e "'C :t:: .sa 't:l Q. "1'tc~2 .sa 0 '(j) c: Q. Q) c: CIS CIS ;:iC" Q. 2 (5 c: .... .9 :,-~~-'-: E Cl 0 0 to) .c: CIl "(;C"'i 0 ,f: u .. '0' ...... '~'-c" U :; en CIS E ... Q) .0 .9 Q. .0 'C ... .9 "E c: .S! '(3 "'C 0 '(ij ,5 c: u E ::l Q) 5 't:l 0 c: E lii .Sl 0 ,2 ::J Q) 10 ~ ~ ."- '" u 3: '" ~ (3 '" co "'C c: ::J c: 't:l ,!!l '" co 0 c: "E '" ~ 't:l CIS ::J CIl co Q) 0 I/) c: ~ E '2: Q) CIS Cll lii Q) '" ..Q 'iii Q) CIl u a. ~ l!! CIl 10 I::! co 't:l $: ::l Q. ,~ .l!! CIS 0 ...~.. ~<c'::: 0 e! Cl 'c c: .... "'C If II U) c: co ~ ... co lii '(j) '" 0 0 ~ CIS -0 .c: ';: c:: c: Q) ~ c: I/) Q. Q) 'S '" u 0 J!l .Sl "'C c: E ,f: a. co ::l lii I/) CIS ~ u.. 0 15 0 E u; c: 10 to) .. ~ ..Q ~ .... I/) .0 e! E to) CIl I/) co I'll CI) .... J: S 10 ... 'e- I/) N Q) 0 0 ...... 1~~Ci5 0 ...J $: ~ Ci5 Q. to) I ~w2 I- ~ . ,%2 III 1J '" rI.ci2 i~ II ::l 0 U) I- I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: October 19.2006 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM St. Cloud Area Wastewater Advisory Commission (SCA WAC) Resolution PREVIOUS ACTION See resolution information. RECOMMENDED COUNCIL ACTION Review Draft Resolution and Pool Capacity Agreement. Provide feedback. FISCAL IMPACT See Attached. COMMENTS/RECOMMENDA TIONS St Cloud is requesting that the participating cities adopt the resolution. The Pool Capacity Agreement and Cost Allocations have been previously provided to the Council but were attached for reference purposes. ST. CLOUD AREA WASTEWATER TREAMENT FACILITY POOL CAPACITY AGREEMENT (Note: The following language, or similar, will be included in the contracts between the Cities of Sf. Cloud, Sauk Rapids, Sartell, Sf. Joseph, Waite Park and Sf. Augusta (Project Partners) for . the rehabilitation, upgrade and expansion of the Sf. Cloud Area Wastewater Treatment . Facilities) DEFINITIONS: Pool Capacity (PC): Pool Capacity is the reserve of wastewater treatment capacity to be constructed in the WWTF expansion project, but not to be initially allocated to any of the Project Partners. The total Pool Capacity to be constructed in the WWTF expansion project is 1,350,000 gallons per day (1.35 MGD). Pool Capacity Account (PCA): This is a special account to be established by the City of St. Cloud for the deposition of payments received from the Project Partners in consideration for the allocation of excess Pool Capacity as provided elsewhere in this Agreement. Funds that are deposited in this account shall be invested by the City of St. Cloud, with interest to accrue to the PCA. Pool Capacity Unit (PCU): A PCU is a unit of wastewater treatment capacity equal to 25,000 gallons per day (0.025 MGD) of domestic strength wastewater. Project Partners: Includes all of the parties to this Agreement (Le. - the cities of St. Cloud, Sf. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park) who are working together cooperatively to provide for the rehabilitation, upgrade and expansion of the St. Cloud Area Wastewater Treatment Facilities (WWTF). Review Committee: The purpose/role of this committee shall be to review and decide requests to purchase or reallocate Pool Capacity and to take related actions as necessary to fulfill the terms of this Agreement. This committee shall consist of the following members: The St. Cloud Public Utilities Director or her/his designee, the St. Cloud Public Services Director or her/his designee, a St. Cloud City Council Member, and one representative each to be appointed by the City Councils of St. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park. The S1. Cloud Public Utilities Director or designee (Director) shall act as chair of the Review Committee. Review Committee proceedings shall be governed by Roberts Rules. A simple majority vote of the full committee (Le.- five affirmative votes) shall be required for approval of Committee actions. Wet Weather Period (WWP): A WWP is a time when the t6tal monthly wastewater flow to the WWTF is elevated by ten percent (10%) or more above the average flow rate due to inflow and/or infiltration as determined by the 51. Cloud Public Utilities Director and presented to the Review Committee. POOL CAPACITY: Initial Responsibility for Payment: Project Partners shall be responsible for the payment of a portion of the initial cost to construct Pool Capacity in accordance with the following table: < J TABLE "A" Initial Responsibility for Payment of Pool Capacity Construction Costs City 8t. Cloud 8artell 8auk Rapids 8t. Joseph Waite Park 8t.Augusta Total: **Initial Share of Pool Capacity Costs** Gals.ldav PCU's Percent 350,000 225,000 225,000 225,000 225,000 100,000 1,350,000 14 9 9 9 9 4 54 25.92% 16.67% 16.67% 16.67% 16.67% 7.40% 100.00% The payments to be made by each City for its proportionate share of Pool Capacity are included in the overall payments for expansion and rehabilitation of the WWTF as provided elsewhere in this Agreement. Value of Pool Capacity Units: The cost/value of each PCU shall be based on the actual bid prices and construction costs for the WWTF expansion. The value of the PCU shall be formally set by the Review Committee following receipt of bids and construction of the WWTF expansion project. The PCU value thusly set by the Review Committee shall be known as the "Initial PCU Value". At this time it is estimated that the Initial PCU Value will be approximateiy $100,000. The PCU value will be adjusted on January 15th of each year by application of the following formula: Adjusted PCU Value = Adjusted PCU Value = Initial PCU Value multiplied by the ratio of the Engineering News Record (ENR) Construction Cost Index at the time of adjustment divided by the ENR Construction Cost Index at the time of construction. Initial PCU Value x (ENR2 / ENR 1) Where ENR1 = ENR 20-City Construction Cost Index, General Purpose, at time of construction and ENR 2 = ENR 20-City Construction Cost Index, General Purpose, at time of adjustment Qualifying Criteria to Apply for Pool Capacity: A City may, under any of the following circumstances, make application to purchase Pool Capacity: 1. Ordinary Growth - In the event that a City's monthly average flow during any period of six consecutive months, exclusive ofWWP periods, exceeds 90% of the City's allocated capacity. 2. Annexation of Existing Developed Areas - In the event that a City is about to enter an annexation agreement that involves the provision of wastewater collection services to an existing developed area and the resultant increase in wastewater flow is expected to cause the City's monthly average flow to exceed 90% of that City's allocated capacity within the subsequent 24-month period. This provision does not apply to orderly, annexation areas that exist as of the date of this Agreement. 3. Pending Commercial or Industrial Development - In the event that a City is about to enter an agreement that involves the provision of wastewater collection services to a proposed significant commercial or industrial development and the resultant wastewater flow increase is expected to cause the City's monthly average flow to exceed 90% of that City's allocated capacity within the subsequent 24-month period. Submission of Applications: . 1. Applications to purchase Pool Capacity Units must be made in writing and submitted to the Director of Public Utilities for the City of St. Cloud (Director). Applications shall include background and supporting information as necessary to allow for the fair evaluation of the Application, or as requested by the Director or the Review Committee. 2. PCU requests shall be in whole units. Multiple PCU allocations may be requested/considered, however, if necessary to meet near term needs of existing developed areas that are in the process of being annexed and/or the needs of pending commercial or industrial development areas. 3. Applications for Pool Capacity will not be accepted unless PC is available. If PC is not available, qualifying City's may apply for Lease Capacity, if available, as provided under another section of this Agreement. Consideration of Applications: 1. The Director shall, within 30 days of receipt, convene a meeting of the Review Committee to consider applications for Pool Capacity. The applicant City will be invited to the Review Committee meeting to present information and answer questions. 2. If the Review Committee finds that an Application meets the qualifying criteria set forth herein, and the cumulative amount of this and all previous PCU's requested for purchase by the applicant City is less than or equal to that City's initial cost share of PCU's as shown in Table "A", then the Review Committee shall approve the Applica,tion without additional payment. 3. If the Review Committee finds that an Application is consistent with the terms of this Agreement, but the cumulative amount of this and all previous PCU's requested for purchase by the applicant City exceeds that City's initial cost share of PCU's as shown in Table "A", then the Review C9mmittee shall approve ]he Application subject to the payment of the amount indicated in the "Payment" section below. 4. If an Application is approved, PC will ordinarily be allocated in increments of one PCU at a time. If the Review Committee approves only a portion of such request, it shall be in whole units and accompanied by a written statement stating the reasons for such action. 5. If the Review Committee finds that an Application does not meet the qualifying criteria or does not otherwise comply with the terms of this Agreement, then the Committee shall deny the request. In this event the Review Committee shall prepare a written statement indicating the reasons for the denial. Payment for the Allocation of PCU: 1. An applicant City shall not be required to make payment for the allocation of PCU's that are cumulatively less than or equal to that City's initial share of PCU's. 2. An applicant City shall be required to make payment in the following amount for the allocation of PCU in excess of that City's initial share of PCU as shown in Table "A": Payment = The payment amount shall be equal to the approved number of Pool Capacity Units in excess of a City's initial share of PCU, multiplied by the value of each Pool Capacity Unit as defined herein, multiplied by the factor 1.075 (7.5%). Payment = Excess PCU x Adjusted PCU Value x 1.075 3. The amount required herein shall be paid in full within 60 days of the date of approval by the Review Committee. Payment shall be made to the City of St. Cloud Public Utilities for deposit in the Pool Capacity Account. If payment is not received within the time specified, the Review Committee's action to allocate PCU to the applicant City shall be considered null and void. Distribution of Pool Capacity Account Funds: When the PC is exhausted, the balance in the Pool Capacity Account will be distributed to all City's who used less than their original PC allocation. This payment shall be in proportion to the number of PCU's that each such City paid for through its original PC allocation (as shown in Table "A"), but did not use. Capacity Report: The Director shall annually provide a written report to the Project Partners summarizing the wastewater flow rates, allocated W\NTF capacity, and allocated Pool Capacity for each City, and the status of the Pool Capacity reserve. LEASE CAPACITY Application~ for Lease Capacity: If a City meets the qualifying criteria to apply for Pool Capacity, but all 54 PCU's have be allocated, then that City may make application to lease Unused Capacity, if available. Unused Capacity: In the event that a City makes application to lease Unused Capacity from other cities, then the Review Committee shall review the existing flow rates for all Cities. If at that time the Review Committee finds that the average flow for any City during any period of six consecutive months, exclusive of WWP periods, is less than 90% of that City's allocated capacity, then the Review Committee may declare a portion of that City's allocated capacity to be Unused Capacity The maximum amount of a City's allocated capacity that may be declared to be Unused Capacity shall be determined by multiplying a City's total allocated capacity by ninety percent (90%) and then subtracting that City's average monthly flow during the preceding six consecutive month period exclusive of WWP periods, ~and then rounding to the nearest whole number of PCU's. Unused Capacity will be removed from the City's allocated capacity until additional plant capacity is made available by expansion or other means and shall be as.signed to the Unused Capacity Pool as described below. Unused capacity will be returned to a City when additional plant capacity is.made available to all lease holders. A City may opt not to allow the reassignment of any portion of its allocated capacity to the Unused Capacity Pool, however, in this event, that City shall agree to work proactively with the other Project Partners in good faith to expand the capacity of the W\NTF. Unused Capacity Pool: The Unused Capacity thusly determined from all Cities shall be assigned to the Unused Capacity Pool. Unused Capacity may then be subject to the Lease provisions~ set forth herein if so determined by the Review Committee. Lease of Unused Capacity: 1. If Unused Capacity from one or more cities has been declared by the Review Committee and a City meets the qualifying criteria to apply for Pool Capacity then that City is eligible to lease Unused Capacity from the Unused Capacity Pool. 2., Unused Capacity will be allocated by the Review Committee in whole PCU's whenever possible up to the number of PCU's that exceeds the applicant City's demonstrated need according to the qualifying criteria for Pool Capacity. Unused Capacity thusly allocated to an applicant City shall also be known as Lease Capacity. 3. If the Review Committee finds that an Application does not meet the qualifying criteria or does not otherwise comply with the terms of this Agreement, then the Committee shall deny the request. In this event the Review Committee shall prepare a written statement indicating the reasons for the denial. Lease Terms: 1. Once allocated, Lease Capacity shall be assigned to the applicant City until any of the following events occur: a) the VVWTF is expanded, b) the Review Committee determines that the applicant City no longer needs or qualifies for Lease Capacity, or c) this Agreement is otherwise lawfully terminated. 2. An applicant City shall be required to make annual payment in the following amount in consideration for Lease Capacity: Annual Lease Payment = Number of leased PCU's multiplied by the most recently determined PCU value multiplied by a factor of 1.075 (7.5%). Annual Lease Payment = Number of PCU's x PCU Value x 1.075 3. The lease payment shall be made in a lump sum within 30 days of the approval of the lease by the Review Committee, and shall thereafter be paid annually within 30 days of receipt of invoice which will follow after the January 15th PCU value adjustment. The initial lease payment will be pro-rated from the date of approval of the Lease Capacity to the end of the year. 4. Payments shall be made directly to the City of St. Cloud Public Utilities and deposited in the Lease Capacity Account. If payment is not received within the time specified, the Review Committee may take action to revoke the lease. Distribution of Lease Capacity Account Funds: The distribution of lease capacity account funds will be made annually. Funds will be distributed to those Cities for which an Unused Capacity determination has been made in proportionate to each City's share of the Total Unused Capacity Pool. Distributions shall be made within 30 days after the Lease Capacity Payments are due. REMEDIES: In addition to the remedies provided in this Agreement, and those normal remedies provided by law for breach of contract, the parties specifically agree that this Agreement may be enforced in a Court of competent jurisdiction by an action to require specific performance. SCAWAC APPROVED: September 14, 2006 III Q) III ns Q) ... 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M ~ o o o ctJ~ <D C'? a) C'? ~ o o o o o N N "I"'" ~ o o o N o "I"'" ..,; "I"'" ~ o o o CD CD o M "I"'" ~ .....J <( I- o I-: Resolution 2006- SUPPORTING THE SAINT CLOUD AREA WASTEWATER TREATMENT FACILITY - FACILITIES PLAN COMPLETED BY BLACK & VEATCH CORPORATION WHEREAS, the City of St. Joseph has been an active participant in the St. Cloud Area Wastewater Advisory Commission (SCA WAC); and WHEREAS, SCA W AC has requested the City of St. Cloud conduct a Facilities Plan for the St. Cloud Area Wastewater Treatment Facility and participated in a consultant selection committee; and WHEREAS, the consulting firm of Black & Veatch was selected by the selection committee to complete the Facilities Plan for the rehabilitation, upgrade and expansion ofthe St. Cloud Wastewater Treatment Facility; and WHEREAS, the City of St. Joseph has submitted the requested population and flow projections to Black & Veatch Corporation; and WHEREAS, the City of St. Joseph supports the selected improvements and upgrades, construction phasing, pool capacity concept and cost allocation methodology contained in the Facilities Plan; and. WHEREAS, the City of St. Cloud and Black & Veatch presented the draft recommendations included in the Facilities Plan to area Mayors, City Councils, Administrators and Finance Directors at a meeting held in Sartell on April 25, 2006; and WHEREAS, the City of St. Joseph has been involved, through SCA WAC, in the development process for the Facilities Plan and authorized City Engineer, Tracy Ekola and Jim Marthaler to be representative(s) and they have reviewed the Facilities Plan dated July _,2006. WHEREAS, the Facilities Plan was approved by SCA WAC at a meeting held October _, 2006; NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF ST. JOSEPH, MINNESOTA: That the City of Joseph hereby approves the aforementioned Facilities Plan and cost allocation methodology for the rehabilitation, upgrade and expansion of the St. Cloud Area Wastewater Treatment Facility and recommend its submittal to the Minnesota Pollution Control Agency. WHEREUPON the above resolution was adopted at the regular meeting of the Council of the City of 81. Joseph conducted on ,2006. Richard Carlbom, Mayor Date Judy Weyrens, Administrator Date City of 51. Joseph Water Treatment Facility October 12, 2006 Construction Report No. 3 City of St. Joseph Water Treatment Facility October 12, 2006 Report No.3 SUMMARY Contract Time SUmmary Award date: November 10, 2005 Notice to proceed: February 24, 2006 Substantial completion date: April 30, 2007 Final completion date: July 30,2007 Contract Cost Summary Original contract amount: Approved change orders: Pending change orders: Current contract amount: $5,764,932.90 $44,837.00 $32,966.00 $5,842,735.90 Earnings to date: $3,836,921.88 Less retainage: $191,846.09 Payments to date (No.1-No.7): $3,645,075.79 Earnings as % of contract: 62.4% Status of Construction -Masonry block is about 80% complete -Cast-in-Place concrete is about 95% complete -Fill material around the building is about 90% complete -Site Piping is all complete UpcominQ Construction -Complete block work and continue brick/stone facing ~Install process piping inside the building -Continue HV AC/Plumbing work -Complete curb, sidewalk, and paving ChanQe OrderslPendina) Change order NO.5 - Add boost transformer to package grinder station - Install concrete stoop at exterior of south exit door from generator room - Install concrete sidewalk along south edge of generator room and garage between the building and the curb and gutter - Move the electrical transformer and install protective bollards - Additional steel shelf angles for brick exterior and beam for stairwell A Change order No.6 - Install 30 gallon day tank and transfer pump to the sodium hypochlorite feed system at the existing water treatment plant If both change orders 5 and 6 are approved, the total for all changes would equal $77,803, or 26% of the $300,000 contingency. As of the last pay application, 66% of the project has been completed. We are doing well based upon the project schedule and the budget to date. City of St. Joseph Water Treatment Facility October 12, 2006 Report No.3 Schedule - see updated schedule (attached) Outstandina Issues Electronic lock and entry control system The City has requested and estimate for a card key system instead of the traditional key locks. The security allowance provided in the project budget can be used to fund this change order. There was a meeting held with Heartland Security to discuss electronic entry control options and determine which doors should have electronic locks. Heartland Security is in the process of preparing a cost proposal for the entry control system. The door hardware and electrical sub- contractors are also in the process of preparing cost estimates for the additional work and materials required to equip the doors for electronic entry control. The change order request will be forwarded to the council when we receive the quotes from the contractor. Distribution: Judy Weyrens, City of St. Joseph Mike Sworski, City of St. Joseph Tracy Ekola, SEH City Council Members Dick Taufen, City of St. Joseph Tom Wesolowski, SEH Mark Johannes, SEH City of 81. Joseph Water Treatment Facility October 12, 2006 Report No.3 .;Mist~~_~~~ffi~t,::'..' 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[u~?ptZ-'LUL:/U7' .- ~-t-~) f'V&t ?r /..+1.q cU..-W CL.l....u.. _ _, ! ;/ <J ! \ '" /~' ,/1 \. ~J I 1/(. CJ--~- . c::,::>""I1&uJg-- - 6vY--'rU~~ ~l~;~gs, P\!~~FM) Rfter, Darl~~eD~ St. Joseph ""'.f,,:':' f~.~h~~~~' '" "':~very morning 19o.overthere. I try de toteave the house by 8 a.m. so Lam, not confrontedbydogs:th3;t l!f~,IiotJeashed. ' Today, low an~ behold, 'here comes an el- derly fellow with his dogs not on a leash. ICanllot count the number of times this has happened1 "',' . , ' to . ", A few years back, I was approached ,from behind' by Ii Doberman pinscher s earlyin the morning, about 6 a.m. The owner was by the bridge.' I was close to the playground area. Even though I wear headphones to listen to music, I can still detect motion. To say the least, I was totally taken by surprised, and ..:. yes , .... Letters to Editor - -' I have, an > unfortunate inCident, 'such a~ sOllleonebeing 'hurt. by' an unleaShed dog or a big dog fight where orte dog loses out. .. . ,Let's ,be responsible ',pet owners. >'LeashYOllf dogs and pick up after them in Klinefelter Park and elsewhere! CITY OF ST. JOSEPH CC RESOLUTION 2006-035 RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF PLANS FOR THE 2007 STORM SEWER IMPROVEMENTS. WHEREAS, on the 27th day of September, 2006 the City Council approved the improvement of the Watab Storm Sewer to include construction of a 27" storm sewer to bypass the failing Watab Storm Sewer. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 19th day of October, 2006. 3. SEH is here by designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of the Storm Water user fees. Adopted by the council on this 19th day of October, 2006. Mayor City Administrator I Attachment: ~ es) No REQUEST FOR COUNCIL ACTION DATE: October 19.2006 Engineering ORIGINATING DEPARTMENT Tracy Ekola, P .E. DEPARTMENT APPROVAL AGENDA ITEM Centennial Park Restroom Building Change Order No.2 PREVIOUS ACTION Change Order No.1. RECOMMENDED COUNCIL ACTION Recommend Approval of Change Order #2. SEH's recommendation is to replace all of the existing particleboard sheathing with new plywood sheathing prior to installing the new roofing. FISCAL IMPACT $7,958.00 COMMENTSIRECOMMENDATIONS The Construction Documents indicated that the contractor was to inspect the existing building's facia and sheathing for deterioration and to replace anything that had deteriorated. Because the condition of the sheathing below the shingles was unknown (i.e. we didn't know if it was in good condition or if there was any damage), quantities were not given for replacement and the replacement was to be done by change order if needed. The shingles have been removed and the roof sheathing is exposed. The existing roof sheathing on the existing building consists of particleboard, a material that is currently not an approved roof sheathing material. Upon further inspection of the sheathing, it was determined that the particleboard had been wet and had deteriorated significantly in places. Until all is removed, the condition of the remaining sheathing is not clear. However, the material is not good for structural use. P:\P1\S\stjoe\common\D39 Req Council Action\0607 co 2 101906.doc '~ .AIA Document G70r" - 2001 Change Order CHANGE ORDER NUMBER: 002 DATE: October 19,2006 OWNER: 18I ARCHITECT: 18I CONTRACTOR: 18I FIELD: 0 OTHER: 0 PROJECT (Name and address): Saint Joseph Park Shelter Centennial Park St. Joseph, MN TO CONTRACTOR (Name and address): W Gohman Construction 815 E County Road 75 St. Joseph, MN 56374 ARCHITECT'S PROJECT NUMBER: A-STJOE0607.00 CONTRACT DATE: July 31, 2006 CONTRACT FOR: General Construction THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Additinal roofing materials and labor for removing and replacing the roof sheathing on the existing building. The original Contract Sum was $ The net change by previously authorized Change Orders $ The Contract Sum prior to this Change Order was $ The Contract Sum will be increased by this Change Order in the amount of $ The new Contract Sum including this Change Order will be $ The Contract Time will be increased by Zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 120 days from Notice to Proceed 94,062.00 4,040.00 98,102.00 7,958.00 106,060.00 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Short Elliott Hendrickson Inc. (SEH) ARCHITECT (Firm name) 1200 25th Avenue S, St. Cloud, MN 56302-1717 ADDRESS W Gohman Construction CONTRACTOR (Firm name) 815 E County Road 75, St. Joseph, MN 56374 ADDRESS City of St. Joseph OWNER (Firm name) 25 College Avenue North, PO Box 668, St. Joseph, MN 56374-0668 ADDRESS BY (Signature) Duane Day (Typed name) BY (Signature) Denis Anderson (Typed name) BY (Signature) (Typed name) DATE DATE DATE AlA Document G701™ -2001. Copyright @ 1979,1987,2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAI(Ji Document, or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 12:20:11 on 10/19/2006 under Order No. 1 000259476_1 which expires on 9/22/2007, and is not for resale. User Notes: (1653344717) I Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: October 19. 2006 Engineering Tracy Ekola, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2006 8th Avenue NE Improvement PREVIOUS ACTION Recommendation to Award to C&L Excavating RECOMMENDED COUNCIL ACTION Due to the variability of the soil sub grade conditions and the recent weather conditions, we are recommending installing geotextile and granular borrow sub grade. See attached Change Order No.1. FISCAL IMPACT $10,315.00 COMMENTS/RECOMMENDATIONS The soil investigation report completed by Northern Technologies, Inc. consisted of 2 soil borings on 8th Avenue NE. Based on the report recommendations, the design did not include granular borrow as part of the street design. The soils report indicated that the onsite soils were adequate for subgrade. However, due to the variable subgrade conditions that have been encountered on site and the current weather conditions, we are recommending installation of geotextile and I-foot sand layer. The project budget for the final assessments included a contingency of$14,533.00 P:\PT\Slstjoe\common\D39 Req Council Action\0611 CO#1 101906.doc CHANGE ORDER NO.1 OWNER CONTRACTOR ENGINEER City of St. Joseph, MN C & L Excavating, Inc. SEH A-STJOE 0611 2006 8th Avenue NE Improvements DATE October 19, 2006 Contract Proj ect OWNER's No. You are directed to make the following changes in the Contract Documents: Description: Provide granular borrow and geotextile for street reconstruction. $1.32 $8.58 1,900.00 910.00 TOTAL $2,508.00 $7,807.80 $10,315.00 63 64 GEOTEXTILE SELECT GRANULAR BORROW SQYD CUYD Reason for Change Order: The soil investigation report completed by Northern Technologies, Inc. consisted of 2 soil borings on 8th Avenue NE. Based on the report recommendations, the design did not include granular borrow as part of the street design. The soils report indicated that the onsite soils were adequate for subgrade. However, due to the variable sub grade conditions that have been encountered on site and the current weather conditions, we are recommending installation of geotextile and I-foot sand layer. " M ;; ..;.1';.;....;; .;..............\'.;!l~d~.,p~~~J.... .. .................. ........ $145,328.59 ............_.._.., ._.____...... "','__"__,______"'_,___d ........." .. ,_. . H.d ........ ... ... .., ,......._...,_.__....'., .......,.,........_ .,_,,<,... ,"',,,,_,, ......,;. .;......t;:~~~m.eQN~(:Jfl':fi'Mj:S . '.: <~~~~t~p~,l:;.......:. . ...: .~~~~y~~tnltf*~l... Completion), .PAVment ..; . October 27,2006 June 15,2007 ,. . Original Contract Price: Net increase (decrease) from previous Change Order No. to : $0.00 Contract price prior to the Change Order: $145,328.59 October 27,2006 $10,315.00 October 27,2006 $155,644.39 October 27,2006 June 15,2007 Net increase (deer.ease) of this Change Order: June 15,2007 Contract price with all approved Change Orders: June 15,2007 Project Engineer APPROVED: City of St. Joseph PO Box 668 St. Joseph, MN 56374-0668 By: Title: Date: ACCEPTED: C & L Excavating, Inc. 7939 Ridgewood Rd St. Joseph, MN 56374-9403 By: Title: Date: RECOMMENDED: SEH PO Box 1717 St. Cloud, MN 56302-1717 By: Title: Date: P:\P1\SIs\ioe\061100lspecs\CO#1.doc