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Home My WebLink About2006 November 1 St. Joseph Volunteer Fire Department ST. JOSEPH, MINNESOTA 56374 EDUCATION'L CUITII Of CUITlIL MI....ISOU Fire Advisory Board Meeting St. Joseph Fire Station Wednesday, November 1,2006 at 6:00 PM 1. Call Meeting to order 2. Approve August minutes 3. Financial Report 4. Old Business A. Radio update. B. N .LM.S training. C. Chiefs conference. D. Springsted study. E. Other. 5. New Business A. Waite Park Annexation. (Business Park) B. Retire/Rehire C. Flu shots for members. D. Other 6. AdjoUfI'..ment Thank you Randy Torborg, Fire Chief DRAFT August 9, 2006 Page 1 of 2 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Wednesday, May 3, 2006 at 6:00 PM in the St. Joseph Community Fire Hall. Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Richard Carlbom, St. Joseph Township Representative Matt Symalla, St. Wendel Township Representative Greg Salk. City Administrator Judy Weyrens. Others Present: Assistant Fire Chief Terry Loso Minutes: Symalla made a motion to accept the minutes of August 9, 2006 as presented. The motion was seconded by Torborg and passed unanimously. Financial Report: Weyrens presented the Board with the Financial Statement for April 1 through June 30, 2006. The following is a summary of the 2nd Quarter 2006 financial statement: Revenues: Expenses $ 43,625.00 ( 83,164.30) Fund Balance 6/30/06 $ 446,941.10 Symalla made a motion to the second quarter 2006 financial report as corrected, seconded by Torborg and passed unanimously. OLD BUSINESS 800 Mhz Radios: Toborg reported that Fire Department is operating on the 800 mhz radio system and no longer has a need for the old equipment. The old equipment consists of 14 portables, 5 mobiles and 30 pagers. The St. Joseph maintenance staff has need for additional radios and requested that 2 portable and 2 mobile radios be transferred to the Maintenance staff. Torborg made a motion to declare the following property be listed as surplus and have the same advertised for re-sale: . 14 Portable Radios . 5 Mobile Radios . 30 Pagers The motion was seconded by Symalla and passed unanimously. DAMA Boxes: Symalla reported that the St. Joseph Township Building Official has been working on compliance with the installation of DAMA Boxes. Since the last meeting 4 businesses have installed the key boxes. Other: Torborg reported that the Six month fire report will show a significant increase in activity. The majority of the increase is a result of the increased training. NEW BUSINESS Fire Chiefs Conference: Torborg stated that he received the notice for the annual Fire Chiefs Conference. In the past the Board has allowed the Fire Chief and Assistant to attend. Carlbom made a motion authorizing the expenditure to send the Fire Chief and Assistant Fire Chief to the annual Fire Chiefs Conference in Duluth. The motion was seconded by Symalla and passed unanimously. Medical Director: Torborg reported that in the past Dr. Fredricks served as the Medical Director for the Fire Department. He was available to answer questions or provide assistance when needed and did not charge for his service. Fredicks has indicated that he does not wish to continue as Medical Director. Mark Winter has spoken to and he is willing to serve as Medical Director. However, he has requested to be compensated for his services. Carlbom made a motion to appoint Dr. DRAFT August 9, 2006 Page 2 of 2 as Medical Director for the St. Joseph Fire Department at a compensation rate of $ The motion was seconded by Salk and passed unanimously. Laptop Purchase: Torborg reported that the Fire Department is requesting authorization to purchase a laptop computer. Currently all the protected data is stored on a computer that all Fire Fighters have access. The Fire Relief members would like to be able to attend seminars with the computer to facilitate the learning of new filing requirements. The computer will always be kept secure with limited access. Torborg made a motion to purchase a laptop computer from Dell Computer systems with the expenditure not exceeding $ 1,000.00. Seal Coatinq: Torborg reported that the parking lot at the Fire Facility is in need of seal coating. The parking lot should see a longer life if the pavement is maintained. The estimated cost of seal coating is $ 3,000.00. Carlbom made a motion authorizing the expenditure of up to $ 3,000 for the seal coating of the parking lot at the Fire Hall. The motion was seconded by Symalla and passed unanimously. Adiourn: Symalla made a motion to adjourn at 7:30 PM; seconded by Carlbom and passed unanimously. Judy Weyrens Administrator Joint Operating Fire Report 3rd Quarter July 1 through September 30, ,2006 Balance as of June 30,2006 l 446,941.10 2005 Audit Adjusting entries (8,681.96) Monthly Revenue St. Joseph Township St. Wendel Township City of St. Joseph College of St. Benedicts Grants Fire Hall Rental Interest Contributions Fire Fighting Reimbursement Total Revenue 14,334.75 9,578.06 19,212.1'9 47,012.00 475.00 2,528.58 250.00 1,133.35 94,523.93 Monthly Expenditures 3rd Quarter expenses Total Expenses 20,845.10 20,845.10 Fire Fund Summary Operating Fund Balance as of September 30, 2006 Less: 511,937.97 Equipment Reserve Building Fund Maintenance Fund Radios Debt Service Relief 125,000.00 50,400.00 5,633.29 10,000.00 150,000.00 341,033.29 Operating Fund Balance 170,904.68 City of St. Joseph . Fire Department 3rd Quarter Revenues Page 1 SOURCE MTD MTD MTD YTD SOURCE Oeser Budget Rev 7 CurYr 8 CurYr 9 CurYr Revenue FUND 105 Fire Fund , 33400 State Grants and $65,000.00 $0.00 $0.00 $47,012.00 $48,262.00 34202 Special Fire Service $237,500.00 $28,790.25 $0.00 $14,334.75 $143,769.75 34203 Fire Fighting $500.00 $0.00 $0.00 $0.00 $1,000.00 34781 Fire Hall Rental $2,000:00 $0.00 $150.00 $325.00 $2,050.00 36210 Interest Earnings $6,000.00 $1,442.88 $1,049.26 $36.44 $10,965.06 36230 Contributions from $0.00 $250.00 $0.00 $0.00 $250.00 36260 Surplus Property $0.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $0.00 $1,133.35 $0.00 $0.00 $2,829.53 FUND 105 Fire Fund $311,000.00 $31,616.48 $1,199.26 $61,708.19 $209,126.34 City of St. Joseph Page 2 Fire Department 3rdQuarter Expenditures Budget MTD MTD MTD YTD OBJ OBJ Des.cr Exp 7 CurYr 8 CurYr 9 CurYr Expense Balance DEPART 42270 Medical Services $2,000.00 $50.00 $50.00 $180.71 $835.33 $1,164.67 DEPART 42280 Fire Station and Building 220 Repair and Maint $5,000.00 $0.00 $74.74 $0.00 $736.48 $4,263.52 300 Professional $600.00 $0.00 $0.00 $0.00 $0.00 $600.00 381 Electric Utilities $5,500.00 $548.60 $613.73 $642.70 $4,435.66 $1,064.34 383 Gas Utilities $6,000.00 $125.94 -$49.38 $39.49 $3,894.28 $2,105.72 530 Improvements $2,500.00 $0.00 $2,880.00 $0.00 $2,880.00 -$380.00 DEP-ART 42280 Fire Station and $19,600.00 $674.54 $3,519.09 $682.19 $11,946.42 $7,653.58 DEPART 42281 Community Room 210 Operating $500.00 $0.00 $0.00 $0.00 $125.28 $374.72 220 Repair and Maint $3,000.00 $0.00 $0.00 $0.00 $4,527.00 -$1,527.00 300 Professional $1,500.00 $225.00 $0.00 $195.00 $600.00 $900.00 DEPART 42281 Community Room $5,000.00 $225.00 $0.00 $195.00 $5,252.28 -$252.28 FUND 105 Fire Fund $237,251.00 $1,534.33 $7,240.08 $9,750.69 $142,890.22 $94,360.78 $237,251.00 $1,534.33 $7,240.08 $9,750.69 $142,890.22 $94,360.78 City of St Jos,eph Fire Check Register 3rd Quarter Page 1 Check "# Search Name Comments Amount DEPART OBJ eriod 7 July DEPART 42210 Fire Administration 037605 ACS FIREHOUSE SOLUTIONS software support $633.13 42210 2i5 DEPART 42210 Fire Administration $633,13 DEPART 42220 Fire Fighting 037562 JM GRAYSTONE OIL CO., INC fuel-June $279.53 42220 210 037606 ALLIED WASTE SERVICES July services $68.90 42220 384 DEPART 42220 Fire Fighting $348.43 DEPART 42240 Fire Training 037607 AMERICAN LEGION POST #'328 40 - mutual aid dinner $300.00 42240 331 037625 LOSO'S STORE mutual aid meeting $21 AO 42240 331 037575 MN STATE FIRE DEPART ASSOC. membership dues $180.00 42240 433 DEPART 42240 Fire Training $50140 DEPART 42250 Fire Communications 037630 MOTOROLA repair 2 pagers $158.02 42250 230 037585 TDS METROCOM telephone $99.37 42250 321 037654 VERiZON WIRELESS cell phone-August $44.44 42250 321 DEPART 42250 Fire Communications $301.83 DEPART 42270 Medical Services 037553 CENTR/\L MCGOW.AN oxygen $50.00 42270 210 DEPART 42270 lViedical Services $50.00 DEP.I-\RT 42280 Fire Station and Building 037590 XCEL ENERGY June usage $3.37 42280 381 037657 XCEL ENERGY July usage $545.23 42280 381 037657 XCEL ENERGY July usage $125.94 42280 383 DEPART 42280 Fire Station and Building $674.54 DEPART 42281 Community Room 037570 LOSO, ANDREW 15 - fire hall $225.00 42281 300 DEPART 42281 Community Room $225.00 eriod 7 July $2,734.33 eriod 8 August DEPART 42210 Fire Administration 037766 OFFICE DEPOT paper, binders, tabs. $67.11 42210 200 037687 LEE'S ACE HARDWARE maint suppiies $48.14 42210 220 037771 SIMON, KEITH [Jell E1505 Duel Core $-! .058.23 42210 581 DEPART 42210 Fire Administratior, $1,173.48 DEPART 42220 Fire Fighting 037683 JM GRAYSTONE OIL CO., INC fuel, July $187.59 42220 210 037693 METRO FIRE storz cap $151.82 42220 585 037693 METRO FIRE fire hose $'1,63412 42220 585 DEPART 42220 Fire Fighting $1.973.53 DEPART 42240 Fire Training 037695 MN STATE FIRE CHIEFS .A.SSN registration Loso, $300.00 42240 33-1 City of St. Joseph Fire Check Register 3rd Quarter Page 2 Check # Search Name Comments Amount DEPART OBJ DEPART 42240 Fire Training $300.00 DEPART 42250 Fire Communications 037706 TDS METROCOM telephone $99.64 42250 321 037709 US CABLE fire dept internet $39.95 42250 321 037787. US CABLE Fire Dept Internet-Sept $39.95 42250 321 037788 VERIZON WIRELESS cell phone-sept $44.44 42250 321 DEPART 42250 Fire Communications $223.98 DEPART 42270 Medical Services 037674 CENTRAL MCGOWAN medical oxygen $50.00 42270 210 DEPART 42270 Medical Services $50.00 DEPART 42280 Fire Station and Building 037791 ZEP MANUFACTURING soap dispensers & $74.74 42280 220 037790 XCEL ENERGY August usage $613.73 42280 381 037790 XCEL ENERGY August usage -$49.38 42280 383 037718 PAT GORMAN seal coating, fire hal $2,880.00 42280 530 DEPART 42280 Fire Station and Building $3,519.09 F'eriod 8 August $7,240.08 ~'eriod 9 September DEPART 42210 Fire Administration 037866 LEAGUE OF MN CITIES 2006-07 WC -$5,532.00 42210 151 037866 LEAGUE OF MN CITIES 2006-07 we $5,532.00 42210 151 037899 LEAGUE OF MN CITIES INS TRUST WC 2006-07 $5,532.00 42210 151 037819 LEE'S ACE HARDWARE supplies $15.39 42210 200 037827 OFFICE MAX office supplies $140.11 42210 200 037874 MUSTANG MAPPING 3 city maps books $80.07 42210 200 037870 MED COMPASS SCBA user Me.d Exam $2,265.00 42210 305 037851 ALERT-ALL CORP Fire Safety Week $505.00 42210 340 037902 ST. JOSEPH NEWS LEADER Fire Prevention Week $33.00 42210 340 037835 ST. JOSEPH FIRE RELIEF ASSN TeamBldg-Family $794.03 42210 432 DEPART 42210 Fire Administration $9,364.60 DEPART 42220 Fire Fighting 037816 JM GRAYSTONE OIL CO., INC fuel-august $58.05 42220 210 037834 ST. CLOUD FIRE EQUIPMENT Fire Extinguisher $187.00 42220 211 037803 ALLIED WASTE SERVICES August services $68.90 42220 384 DEPART 42220 Fire Fighting $313.95 DEPART 42250 Fire Communications 037819 LEE'S ACE HARDWARE supplies $13.27 42250 230 037389 CHARTER COMMUNICATIONS void check 037389 -$18.19 42250 321 037838 TDS METROCOM telephone $99.21 42250 321 037903 US CABLE interne! service $39.95 42250 321 DEPART 42250 Fire Communications $134.24 DEPART 42270 Medical Services 037813 COMMUNITY CARE PHARMACY medical supplies $130.71 42270 210 037855 CENTRAL MCGOWAN medical oxygen $50.00 42270 210 DEPART 42270 Medical Services $180.71 City of St. Joseph Fire Check Register 3rd Quarter Page 3 Check # Search Name Comments Amount DEPART OBJ DEPART 42280 Fire Station and Building 037897 XCELENERGY September usage $642.70 42280 381 037897 XCELENERGY September usage $39.49 42280 383 DEPART42280 Fire Station and Building $682.19 DEPART 42281 Community Room 037868 LOSO, ANDREW 13 wks-cleaning fire $195.00 42281 300 DEPART 42281 Community Room $195.00 ;"Jeriod 9 September $10,870.69 $20,845.10