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HomeMy WebLinkAbout2007 [01] Jan 04 {Book 39} CITY .Of ST. JOSEPH www.cityofstjoseph.com St. Joseph City Council . January 4,2007 7:00 PM I. Call to Order 2. Approve Agenda Administrdtor a. Judy Weyrens b. MdYor c. Richdrd Cdrlbom (::ouncilors d. AI Rdssier Ross Rieke e. R.enee Symdnietz Ddle Wick f. g. h. 3. Consent Agenda Bills Payable - Requested Action: Approve check numbers ( ) Application for Payment - Requested Action: Authorize. the Mayor to execute Pay Application #10 for the Water Treatment Facility and authorize payment to John T. Jones in the amount of$21O,633.04. Change Order - Requested Action: Authorize Change Order #7 for additional work and hardware required for the access control system in the amount of $15,233.00. Application for Paytnent - Requested Action: Authorize the Mayor to execute Pay Application #6 for the 2006 Street Improvement Project and authorize payment to C & L Excavating in the.amount of $29,438.89. Application for'Paytnent - Requested Action: Authorize the Mayor to execute Pay Application #3 for the 2006 8th Avenue NE Improvement Project and authorize payment to C & L Excavating in the amount of $11,962.21. Patrol Car Replacement - Requested Action: Approve the replaeement of the 2003 Crown Vic Patrol Car as the City is on a rotation Qf 3 years or 90,000 miles. EDA Annual Report - Requested Action: Accept the EDA 2006 Annual Report as presented. FSA Plan Amendment - Requested ActiOn: Authorize an amendment to the FSA Plan, incorporating a limited FSA Plan. 5. 7:00 PM 4. Public Comments to the Agenda Transportation Plan 6. City Engineer Reports a. Water Treatment Plant Furniture 7. Outgoing Council Reports 8. Administrator Reports a. ConfIrmation of Office Hours b. Appointment of Public Works Director 9. Adjourn 1. Call to Order 2. Oath of Office 3. Mayor Reports 4. Council Reports 5. Adjourn 2.')" College Avenue North' PO Box bbs . Sdint. loseph, Minnesotd ')"b774 Ph 0 n( "32.0. "3 b") . 72.0 I F d )( "32.0 . "3 b"} . 0") 4- 2 ST. JOSEPH CITY COUNCIL JANUARY 4, 2007 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME ADDRESS 1. -;",/~/ PI; ~. ~E ~~ )~1 ~. et-.~ 138 ~~-$' .;; peAL c:T Tll-L ,t I () S - :J tv; PtIj-"1 -S E ;rIa F .PIAl 5/-" L . , 1It>./, 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. . City of St. Joseph Bills Payable December 29,2006 Page 1 Check # Search Name Comments Amount FUND DEPART OBJ 038243 W. GOHMAN CONSTRUCTION Centennial Park-#3 $22,874.00 205 45203 531 038244 A-1 TOILET RENTAL Memorial Park rental $69.22 205 45203 531 038244 A-1 TOILET RENTAL Northland Park rental $69.23 205 45203 531 038245 ACCLAIM BENEFITS-REIMB Reimbursement Med #1455 $21.13 101 038245 ACCLAIM BENEFITS-REIMB Reimbursement Med #119 $1,000.00 101 038245 ACCLAIM BENEFITS-REIMB Daycare reimbursement-#498 $172.00 101 038246 AMERICAN TRUCK ASSCESSORIES floor mats $57.78 101 42152 220 038247 AUTO VALUE PARTS STORES - brakes #24, tranny fluid #20 $90.01 101 43120 220 038247 AUTO VALUE PARTS STORES - brakes #24, tranny fluid #20 $90.01 101 45202 220 038247 AUTO VALUE PARTS STORES - stop & tail $8.40 101 43125 220 038248 BATTERIES PLUS battery #17 $39.93 101 43120 220 038248 BATTERIES PLUS battery #17 $39.93 101 45202 220 038249 BLACKBURN MANUFACTURING CO. locate flags $91.24 602 49490 210 038249 BLACKBURN MANUFACTURING CO. locate flags $91.24 601 49440 210 038250 BORGERT PRODUCTS, INC/SKN 2nd Half TIF Payment 2006 $10,563.57 155 46500 600 038251 CAMERA TRADER photo processing $11.81 101 42120 210 038251 CAMERA TRADER batteries $12.67 101 42120 210 038252 CENTRACARE CLlNC 22 flu shots $594.00 105 42210 305 038253 CENTRAL SERVICE, DIV ALL CARE replace light $6.39 101 42152 220 038254 COLD SPRING ELECTRIC SERVICES Repair Bentec Alarm panel $3,315.00 602 49480 220 038254 COLD SPRING ELECTRIC SERVICES breaker trip on control $98.00 602 49480 220 038254 COLD SPRING ELECTRIC SERVICES repair lights baker lift station $343.43 602 49470 230 ~. COLD SPRING ELECTRIC SERVICES Repair & replace Decortive Light pole $2,619.50 101 43160 230 COLD SPRING ELECTRIC SERVICES repair lights watertower $343.44 601 49430 220 COLD SPRING ELECTRIC SERVICES repair vaiours lights $239.30 101 43120 220 038254 COLD SPRING ELECTRIC SERVICES repair lights $343.43 101 45201 220 038254 COLD SPRING ELECTRIC SERVICES repair lights $343.44 101 41942 220 038255 COLD SPRING VETERINARY CLINIC kennel fees-Dee $29.82 101 42700 300 038255 COLD SPRING VETERINARY CLINIC kennel fees-Dee $89.46 101 42700 300 038256 COMMISSIONER OF REVENUE Reg pp 26 $232.58 101 038257 EFTPS Reg pp 26 $3,113.65 101 038257 EFTPS Reg pp 26 SS $2,219.99 101 038257 EFTPS Reg pp 26 Medicare $930.01 101 038258 FASTENAL COMPANY wire clips $22.79 602 49450 210 038258 FASTENAL COMPANY fuse panel connector $19.61 101 43120 220 038259 FIRE EQUIPMENT SPECIALTIES INC 20-Cutters Edge Bullet Chain $240.99 105 42220 210 038260 GRAINGER fan moter $78.35 101 41942 220 038261 HOLLANDER, DAVID sign permit $25.00 101 41430 038261 HAWKINS WATER TREATMENT Influent BOD $91.20 602 49480 312 038261 HAWKINS WATER TREATMENT Lead sample $32.00 602 49480 312 038261 HAWKINS WATER TREATMENT Phosphorus test $40.20 602 49480 312 038261 HAWKINS WATER TREATMENT Influent testing $40.10 602 49480 312 038261 HAWKINS WATER TREATMENT Lead testing $6.40 602 49480 312 038261 HAWKINS WATER TREATMENT Phosphorus testing $15.40 602 49480 312 038262 HEARTLAND DOOR SALES INC. transmitter-garage door $30.00 101 42120 220 038263 HYDROSTAT CYLINDER REQUAL air tank tests-40 $335.00 105 42220 220 038264 ING LIFE INS & ANNUITY COMPANY Reg pp 26 $225.00 101 038265 INITIATIVE FUND 2006 Community Dev support $1,400.00 101 49200 430 038266 INSPECTRON INC building inspection services $9,600.00 101 42401 300 038267 JACOBSON, KEN 2006 EDA Authority $330.00 150 46500 103 038268 KEEPRS, INC/CY'S UNIFORMS Safety vests $215.77 101 42120 210 038269 KENNEDY & GRAVEN, CHARTERED Meadowvale suit $225.86 425 43122 530 038269 KENNEDY & GRAVEN, CHARTERED Meadowvale suit $755.61 425 43122 530 038269 KENNEDY & GRAVEN, CHARTERED Meadowvale suit $3,950.14 425 43122 530 038270 KLN DISTRIBUTING, INC Nobilis system $2,329.90 490 41430 570 ~I LEE'S ACE HARDWARE supplies $13.15 101 41110 331 LEE'S ACE HARDWARE supplies $21.44 101 43120 220 o . LEE'S ACE HARDWARE supplies $82.00 601 49440 220 038271 LEE'S ACE HARDWARE supplies $11.55 101 45202 220 . City of St. Joseph Bills Payable December 29, 2006 Page 2 Check # Search Name Comments Amount FUND DEPART OBJ 038271 LEE'S ACE HARDWARE supplies $60.78 101 42120 220 038271 LEE'S ACE HARDWARE supplies $4.80 105 42250 230 038271 LEE'S ACE HARDWARE supplies $65.98 602 49450 220 038272 L1NGL, GREG & JULIE cleaning service-Dee $280.00 101 41942 300 038273 LOSO, ANDREW 11 -fire hall cleaning $165.00 105 42281 300 038274 LOSO, NATHAN 1 Planning Com - 2 Council Mtgs $90.00 101 41950 103 038275 MAGAARD, DANIEL overnight postage $14.40 101 42120 322 038276 MED COMPASS Crue-Quantitative Fit Test $42.50 105 42210 305 038277 MENARDS grinder, bits, hammer $50.14 101 43120 240 038277 ME NARDS deicer, starter fluid $7.42 602 49480 220 038277 MENARDS grinder, bits, hammer $50.14 602 49480 240 038277 MENARDS deicer, starter fluid $7.42 101 43120 220 038278 MINNESOTA BENEFIT ASSOCIATION J Klein-Jan 07 $38.84 101 038279 MINNWEST BANK 2nd Half TIF payment 2006 $25,061.33 156 46500 600 038280 NAHAN, TOM video tapes $11.30 101 41950 210 038281 NCPERS GROUP LIFE INSURANCE life insurance-Nan $9.00 101 038282 OFFICE DEPOT cards $13.90 150 46500 200 038282 OFFICE DEPOT pens, pencils, speakers $32.08 101 41430 200 038282 OFFICE DEPOT cd's $21.39 101 41430 200 038282 OFFICE DEPOT calenders, files, toner, binders $209.09 101 42120 200 038282 OFFICE DEPOT chest files $208.30 101 41410 210 038282 OFFICE DEPOT paper $207.08 101 42120 200 ~. OFFICE DEPOT pens, box files $32.08 101 42120 200 PERA retirement pay-Reg pp 26 $4,818.96 101 PITNEY BOWES postage-Dee $91.08 101 42120 322 038284 PITNEY BOWES postage-Dee $107.63 101 41430 322 038284 PITNEY BOWES postage-Dee $8.28 150 46500 322 038285 PRINCIPAL LIFE Dental & Life Ins-Jan $2,009.56 101 038286 RAJKOWSKI HANSMEIER L TO Contract for Deed Issues $299.00 101 41610 304 038286 RAJKOWSKI HANSMEIER L TO Ordinances $1,402.00 101 41130 304 038286 RAJKOWSKI HANSMEIER L TO Criminal matters $3,201.00 101 42120 304 038286 RAJKOWSKI HANSMEIER L TO Northland Heights Dev $50.00 435 49450 530 038286 RAJKOWSKI HANSMEIER L TO New School $312.50 101 41610 304 038286 RAJKOWSKI HANSMEIER L TO Meadowvale $162.50 425 43122 530 038286 RAJKOWSKI HANSMEIER L TO 1990 Mercury $151.00 101 42120 304 038286 RAJKOWSKI HANSMEIER L TD GMC 1993 vehicle $151.00 101 42120 304 038286 RAJKOWSKI HANSMEIER L TO Meetings $250.00 101 41610 304 038286 RAJKOWSKI HANSMEIER L TO 1996 Chevy/Sorensen $69.00 101 42120 304 038286 RAJKOWSKI HANSMEIER L TO Verizon $23.00 101 41610 304 038286 RAJKOWSKI HANSMEIER L TO Lambert $210.15 101 41610 304 038286 RAJKOWSKI HANSMEIER L TO Personnel $62.50 101 41610 304 038286 RAJKOWSKI HANSMEIER L TD Cable Issues $23.00 101 41610 304 038286 RAJKOWSKI HANSMEIER L TO Rivers Planned Unit Dev $23.00 101 41610 304 038286 RAJKOWSKI HANSMEIER L TO Police Matters $87.50 101 42120 304 038286 RAJKOWSKI HANSMEIER L TO Erdahl/Rental issues $1,210.50 101 42120 304 038287 SEH Graceview 3 $428.79 101 43131 303 038287 SEH 2006 Trunk Water Main $2,314.84 434 49440 530 038287 SEH 8th Ave NE $3,257.30 440 43120 530 038287 SEH Sanitary Sewer $212.00 602 49480 303 038287 SEH Streets & T raffle $320.22 101 43131 303 038287 SEH Centennial Park $234.43 205 45203 531 038287 SEH Miscellaneous Services $1,057.00 101 43131 303 038287 SEH Order Of St Ben $212.00 101 43131 303 038287 SEH 2006 Street Improv $6,714.73 438 43120 530 038287 SEH Water treatment Plant $30,136.98 434 49440 530 ~. SEH Transportation Plan $10,036.60 101 43131 303 SEH EDA $425.00 150 46500 303 SEH Liberty Pointe 2nd Add $90.00 101 43131 303 038287 SEH CSB Sanitary Sewer $2,331.50 101 43131 303 . City of St. Joseph Bills Payable December 29, 2006 Page 3 Check # Search Name Comments Amount FUND DEPART OBJ 038287 SEH Wellhead protection $2,314.00 434 49440 530 038287 SEH North Corridor $270.34 435 49450 530 038287 SEH Pondview 9 $33.30 101 43131 303 038287 SEH Northland Heights $3,035.14 435 49450 530 038287 SEH Indian Hill $37.00 101 43131 303 038287 SEH Morningside $177.50 101 43131 303 038287 SEH Hill Street & 3rd $263.70 433 43120 530 038287 SEH Cloverdale Improv $190.56 431 43120 530 038287 SEH Storm Sewer Improv $7,651.14 651 49900 303 038288 SKAHEN, TOM 2006 EDA Authority $330.00 150 46500 103 038289 SPRINT 3 moblie units $153.30 101 42151 321 038290 SRF CONSULTING GROUP INC North Corridor-CSAH 2 $1,604.47 435 49450 530 038291 ST. CLOUD TECHNICAL COLLEGE Traing Muyes, Randall, Salzer $1,050.00 105 42240 443 038292 ST. JOSEPH FIRE DEPARTMENT Lunch Dues-2006 $1,392.00 101 038293 STEARNS COOPERATIVE ELEC. ASSN Nov Billing $572.18 101 43160 386 038293 STEARNS COOPERATIVE ELEC. ASSNAnnual St Light Circuit billing $1,563.00 101 43160 386 038293 STEARNS COOPERATIVE ELEC. ASSN Nov Billing $55.50 602 49472 381 038293 STEARNS COOPERATIVE ELEC. ASSN Nov Billing $81.35 602 49471 381 038293 STEARNS COOPERATIVE ELEC. ASSN Nov Billing $423.92 101 45201 381 038293 STEARNS COOPERATIVE ELEC. ASSN Nov Billing $45.50 602 49480 381 038293 STEARNS COOPERATIVE ELEC. ASSN Nov Billing $13.50 101 43160 386 038293 STEARNS COOPERATIVE ELEC. ASSN Nov Billing $57.83 602 49473 381 ~. STEARNS COOPERATIVE ELEC. ASSN Nov Billing $33.00 101 43160 386 STEARNS COUNTY AUDITOR-TREAS M100 Optical scan ballot counter $5,814.00 490 41410 580 SUMMIT FIRE PROTECTION Annual Fire Sprinkler Inspection $90.00 105 42280 300 038296 TOS METROCOM telephone-Dee $57.98 601 49440 321 038296 TOS METROCOM telephone-Dee $221.04 101 41430 321 038296 TOS METROCOM telephone-Dee $54.84 101 41941 321 038296 TOS METROCOM telephone-Dee $57.17 101 41946 321 038296 TOS METROCOM telephone-Dee $273.65 101 42151 321 038296 TOS METROCOM telephone-Dee $191.26 101 45201 321 038296 TOS METROCOM telephone-Dee $41.25 150 46500 321 038296 TOS METROCOM telephone-Dee $56.84 602 49473 321 038296 TOS METROCOM telephone-Dee $90.69 602 49490 321 038296 TOS METROCOM telephone-Dee $56.84 602 49472 321 038296 TOS METROCOM telephone-Dee $54.84 602 49471 321 038296 TOS METROCOM telephone-Dee $101.76 602 49470 321 038296 TOS METROCOM telephone-Dee $101.96 105 42250 321 038297 TIREMAXX SERVICE CENTERS Acel pump-Unit 17 $112.65 101 43125 220 038297 TIREMAXX SERVICE CENTERS Oil, Trans Fluid, -Chevy Truck $187.77 101 42152 220 038297 TIREMAXX SERVICE CENTERS Tires $60.00 101 42152 220 038297 TIREMAXX SERVICE CENTERS Tires $180.00 101 42152 220 038299 TORBORG,RANDY CDL renewal $17.50 101 43120 446 038300 TRAUT WELLS Water Pit, Lee's, Bo Diddleys wtr tests $38.00 601 49420 312 038300 TRAUT WELLS Water samples-College Ave Apts, Hollow $57.00 601 49420 312 038301 UNIFORMS UNLIMITED 2-XDPM $389.89 101 42120 240 038302 US CABLE internet service-city office $49.95 101 41430 321 038302 US CABLE internet service $39.95 105 42250 321 038303 WERNER ELECTRIC SUPPLY lights $113.71 101 45201 220 038303 WERNER ELECTRIC SUPPLY light bulb for tower $130.53 601 49430 220 038303 WERNER ELECTRIC SUPPLY light bulb DBL labs $21.05' 602 49490 220 038304 WSB & ASSOCIATES, INC Field Street Corridor $264.37 435 43120 530 038305 XCELENERGY Dee usage $510.90 101 45201 383 038305 XCELENERGY Dee usage $898.77 105 42280 383 038305 XCEL ENERGY Dee usage $520.23 105 42280 381 ~. XCELENERGY Dee usage $176.78 101 45202 381 XCELENERGY Dee usage. $256.53 101 43160 386 YAGGIE-HEINEN, CAROLYN 2006 EDA Authority $270.00 150 46500 103 038307 ZEE MEDICAL SERVICE eye wash, anitbiot oint $48.12 101 43120 212 $202,434.64 I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: January 4, 2007 Engineering ORIGINA TING DEPARTMENT Steve Campbell, PE DEPARTMENT APPROVAL AGENDA ITEM Water Treatment Facility (STJOE 0506.06) PREVIOUS ACTION Application for Payment No.9. RECOMMENDED COUNCIL ACTION Approve Payment No. 10. FISCAL IMPACT $210,633.04 COMMENTS/RECOMMENDA TIONS Hard copy to will be mailed to St. Joseph Friday, December 29, 2006. P:\PTISlsgoelcommon\D39 Req Council Ac!ion\0506 06 pm! 10 010407.doc lLIL~/LOOo lO:~l rAX o~14~OL1~O S II:: ,g ~ ~" m ~ ~i ~ ~ 9 i CIa if! 8 ~ 0 DDDDD ~ I ; ~ ~ ! s ~ ~ ~ ~ c ~ (J ~ ~ z ~ ~ 0 ~ e l- t- Z 0 U ~ c I I 0 0 ... ::J ~ t ii1 us a.. .. 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PrwBentlr eort!p!elod pet ItBm No. "Bl1I Unit Qua- PrIce BId PrIce DIIIII tDDa,s AaalIclaIkm T111& PsriDd StDrwcl atarecIlo Date 1J:!1U01 Extiavadon C.Y. 2,000;00 S 8.05 16,100.00 2.000.00 16,100.00 16.100.00 - 16.100.00 0211,m 6orrow MeIeI1llI le.y. 12,000.00 $ 14.2G 171 120.00 11696.00 166,784.96 166, "84.11!1 - 166,784.96 0211..503 TOoSOlI BoI'lOW Mattl'lal C,Y. Z.200.oo S :26.45 58,190.00 - - . 0237.001 Fiber c.Oa BIo RoD DIIch Check L.F. 35.00 S 3.45 12O.Y5 - 0- - 0237.002 ~E/ltrarce $.Y. 300.00 5 80.50 24 1~.OO 285.00 Zt,942.50 22,942.50 . 22,942.50 0237.003 SIllF81'iC4l L,F. 600.00 S 5.75 3450.00 600.00 3 4~.DO 3,450.00 . 3.450.00 0237.004 Eroslon ContnJI BIIIIIka1 S.Y. , 500.00 $ 2.66 4,312..S0 - - - 0237.601 Random RIIlI'8D, Cla&& I C.Y. 18,00 ~. 40.25 724.50 - - - 023Il.B01 F(endom RIIlI'IlD, CIas5 II C.Y. 26.00 $ 40.25 1 048.50 - - - 0251,002 Aoo_l4l' lla$eClass 5) C,Y. 870.00 $ 26.45 17,721.50 G70.00 17,721.50 17.721.50 - 17.721.50 Type LV3NOIJowearing COUTSO 5 0251.003 mixture Ton 380.00 52.90 20 10<l,DO 389;60 20,600.84 20,609.84 - 20.609.84 0251.004 TVIle LV4Weari"" CDUIlIB mixture TOl'I 260.00 S 52.!IO 14.812.00 0 - - 02.51,005 Billlmlnous Tack COM Gal 170.00 $ 1.73 293:25 - 0 - 0251,000 Curb and Gullllr L.F. 1 880.00 $ 11.73 21,817.80 1,845.00 21.641,85 21,641.85 - 21,841.85 0251.007 Concrete Walk S.Y. 100.00 S 33.511 3,358.00 - - - 0251.008 4. While Pal/ement SLrlDIna L.F. 600.00 S 0.29 172.50 - - - 02S1.009 liandicBllSla1l PelnUna LS. 1.00 S 80.50 80.~ . - - 0251.D10 Slon Post EaCh 1.00 S 632.50 632.50 - . . COmplele 1Il$1aI1ed PaCklllle 0253.601 Gl'il'ld'r PI.II1'1Il S~tion L.S. 1.00 $ 11.050.00 11,050.00 1.00 8.060.00 8,050.00 - 0 8.050.00 0254.001 WatewEllBr Holdlna Tank L.S. 1,00 ~21 275,00 21,275.00 1.00 21,275.00 21.275.00 - 21.275.00 0254.002 Sanltall/ Manhole & Casllno l.S. 1.00 S 3 220.00 3,220.00 1.00 3,220.00 3,220.00 - 3,220.00 0254.003 Small DllII1lI!l8r Force Main L.F. 120.00 $ 28;75 3450.00 120.00 3,450.00 3.450.00 . . 3.450.00 02&4.004 8. PIle Or_Sewer ~I"" 1.,1;, 240.00 $ 46.00 '1,040.00 240.00 11.040.00 11 040.00 . . 11.040.00 02Q4.005 II" DIP Gtavitv sewtlr Pi.... L.F. 10.00 $ 115.00 1,1SO;OO 10.00 1,160.00 1.150.00 - - 1,150.00 02GG.006 a.Ind1 DIP Wat9r Main. C1a&& 52 LF. 1 e70.00 !I; 50,60 94,622.00 1.1170.00 94,622.00 94,622.00 - - 94,822.00 0266.016 16-incllDIP Waler Meln. CIB&e 52 L.F. 220.00 !I; 103.50 22770,00 'Z2D,OO :n,770.00 22,770.00 - 22.770.00 0266.050 DIP FIttIOIIll LeS. 3,200.00 S ~.45 11040.00 3.200.00 11,040.00 '1,040.00 - 11,040.00 o266.cIGO 6-lnchGate Valve and Box Each 4.00 S 799.25 3 197.00 4.00 3197.00 3,197.00 . 3,197.00 0268.080 16-1nc1\ BLlllarllv valve and boX Each 1.00 $ 2.817.60 2.817.50 1.00 2.$17.50 2: 817,50 - . 2.817,50 0288.090 HWllllnl Eactl 4.00 $ UG4.65 9,618.60 4.00 9818.60 9618,80 . . 9 618.60 0272.412 12-lnch Storm Sewer l.F. 200.00 S 36.80 7,360.00 200.00 7 360.00 7380.00 . 7 360.00 D27:l.415 150lnCh SlCrrn $S\oIer L,F, 100.00 S 42.55 4,255.00 100.00 4,255.00 4.255,00 . 4255,00 0272.612 12.indl RCP AllI'1'In wlTra$h Guard Ead'> 5.00 $ 382.95 1,914.75 5.00 1,914;75 1.9'4.75 - 1,914.75 0272.515 1S-inch RCP AIlrDn wlTrash Guard Each 2.00 S 428,95 857.90 2.00 857.90 857.90 0 857.90 0272.811 Ceb::h Sseln. TV118 H Each 10,00 I 341.i.OO 3 450.00 3,00 1.035.0D 1,035.00 0 1.035.00 027:2.812 Catch SS!lln. Deslon 4020 Each 15.00 S 552.00 II 280.00 4.00 2208.00 2 206.00 . 2,:lOB.00 O2lI2.oo1 ChaIn link FiilflC4!: . VD'lvI I..F. 220.00 S 23.00 5.060.00 - . . 02112.002 SIll:leG8leW~l(lr E;lCl1 1.00 S20.22!.OO 20.225.00 . . sel8Ct TOpsojl1 rr_lOt Pl3l'1ling 02t2.001 Beds C.V. '15.00 S 17,25 1 983,75 - - - 0292.002 Soddlna. LaWn TUlle $.Y. 2,200.00 $ 4.89 10,752.50 - . 0 D2Il2.OD3 Ml.IlCb T_3882 T""" 7A Ton 10.00 $ 80.50 605.00 . . . 0292,004 Shnll:lded Han:lwood Mulch C.Y. 38,00 -SU 72.4S 2.753.10 - . . ML'IIOOT ~N.ss .. Native Sandy 0292.005 Short. Mix with Forbs ACre 4.50 S :2,070.00 9.315.00 - . . MrilrfOTs10Bwr - NBUY8 vvelMIlC 0292.008 with ForbS Aae 0.50 $ 2,599.00 1.299.50 . . . common HaCKDeny/c;eltla 0293.001 Ocddendel!l MJ' bAL.. 8&1!I Eac:.1I 14.0D $ 427 ;80 5,989.20 . . 0 BIlf'OllWQl,lerQ./$ M;!l~;!l 2,5" 0293.002 CAl.. B&a Each 8.00 $ 534.75 4.278.00 . - 0 Pin ~UCr(;U$ Ellip50id.liis 2.1" 0293.003 00.. Bia Each '2.00 S 4$9.20 5 630.40 . - - A~ Pine/Pinus NIgrv, '0' HI.. 0293.004 BiB Each 6.00 S 867.00 4 002.00 . . Slack Hils Spruce/P1cea GIaUC8 0293.005 Danaata, 6' Hl. 8&9 e~ 25.00 $ 394 .45 9,881.25 0 . . 5C01eI1 f'iIletF'in\.IS 5ylvesttiS. 0' 0293.006 HI., ele Each 3.00 5 510.60 1531,80 . . - 8uSh HDI18ysuckleIDiervilla 0293.007 Lonlcera, 24' CONT. c3Ch 53.00 $ 37.95 2.011.35 . . - Dwarf l:ler1le l-elTls Dayl~y/Hel'lleroeallis . Betlie r::etri$ 0293.008 Dwarf. 12" CONT. EadI 36.00 $ 17.25 621.00 - 0 . Dwarf Happy Returns ~yIlly/l1ol'll'lOf'OCalns .Happy 0293.009 Reh.fnls ~tf, 12" CONT. EscI1 36.00 S 17.25 621.00 . Dwarf Slam De Ora DaylllylHemerocelll!l 'S1e1a De On 0293.010 Dwarf. 12" CONT. Eadi 38.00 S 17.25 621.00 . . 663.932.90 .79,131.40 479,131.40 479.131,40 12/28/2008 10:32 FAX 6514802150 SEH INC ~ St Cloud 141009/011 I~~::~.'... . V ./" ____.......:'.... ..,,,..:~..;. t ..', '~_~.r NORTHERN TECHNOLOGIES INC. 3308 5th Street South, Waite Park, MN 563&7-4521 32()..(i~94og 326-654-9.425 FIl~ INVOICE TO John T. Jones Construction Attn: John Jones 2213 7th Avenue North Fargo, NO 58102 Invoice .. f". SeE'VED OEC 1 ~ 20U6 JOHN 1. JONES ~NsrnUCTION BILLING PERIOD NOVEMBER INVOICE NO. DATE P.O. NO. TERMS PROJECT 06-6162.11 12/8/2006 Due on receipt 81. Joseph Water Treatment Plant OESCRIPTION QUANTITY RATE .. AMOUNT PROJECT ENGINEER 1 68.00 68.00 ENGINEERING TECHNICIAN 2 54.00 108.00 DENSllY TESTS 3 25.00 .75.00 MILEAGE 24 0.58 13.92 #"10 Thank you! () (C T olal Please remit to above address. $264.92 7 12/28/2008 10:32 FAX 6514902150 SEH INC ~ St Cloud It! 010/011 tM F.Il. I.aOpokl campont'1nC. 221 Sroth OiwtoD Sln~t 2slienOpl9. PA 10063-\313 Phone: 724-4~2-6300 Fax: 72+452.1377 INVOICE NUMBER. . .'. SALES ORDER NUMBER 17184 MS4846 SRIP DATE.......... PAGE. . . . ." . . . . . . . . . .11/16/06 1 B AR00145 I JOHN T. JONES L CONSTRUCTION CO. L 2213 7TH AVENUE, ,NORTH P. O. BOX 2424 T FARGO, NO 58108 o S AR00145 o JOHN, T. JONES' L CONSTRUCTION CO. o 2213 7TH A VEN'Uli:, NORTH P. O. BOX 2424 T FARGO, NO 58108 o " . FOB ~ 'FOB-FACTORY':' ,r TERMS: Net' 30 r<RT: PREPAID CUSTOMERS PO':' 0503 - 0 9 RESALE NO: 'E LI# .: .' .,~. ;. \. '.' \'. ~ QTY. om PART. NUMBER/ ' , " REV': RV. SHP ESCRIf'TION ~ . . . . '. . .': ,~~'.: ~'. ~ ,\ ,,' .' l , , :T.AX? I DISC/RT , '.. . . . ,,~. I .... )~" MOuNT ;:~"."~ 'QT'i," . HIP.. ;' MN 1 20 80-430-001 20 20 INISHED ANTHRACITE DIA 2 10 5-4846-MBM-9 10 10 ILICA AND,.8-1.2MM,1.6 Total Ordered Lee 5.00% Retention Invoice Amount 6,660.00 .-333.00 6,327.00 .~' :=. . . SH~P-VIA: ~GLEY , . ,',' : .... I' " WAYBILL NO: 2,70'28, SALES ORDER AMOUNT PRIOR IINOICEO CURRENT SHIPPED BALANCE TO COMPLETE SHIP TO: JOHN T. JONES CONS'I'R. CO. C/O SAINT JOSEPH WTP 29771 FRONTAGE ROAD ST. JOSEPH, MN 56374 ATTN: ERIC WIC:KE:R-SUPT. The Equal opportunity Clause 111 Section ~;!. of executive order 1124611iilllldindid. reli\Wi1l t~~)opportunity and the implementing rul and regulations of the office of federal contract: compliance i1/"8 Incorpl~ted herein bt spedf'ic rafereJ1ce. WAOE-AND-HOUR LAW: GoodS covered by ttds Invoice Wtl'(l not prodUC6d undlll' Ie$!l.lhsn the minimum COlldlllom; lV<l\IIl'iId under the Wage.;UId-Holll' Law. 55300.00 48640.00 6660.00 0.00 12/28/2008 10:32 FAX 8514902150 f I ", ....".d _...........,-.-..:,. .... . ~....':..':L-a..:~._~...Aoo(~...........:.-.. 0.. ... ~ t IS 2 z ILl ,:r U g 0 ~ ..0 I ~ w -n !;( 0 Q ...... w t"- t.l g 0 ..... ~ N c.p :;r: :;) 6 w (.) g ::z ~ :z Ci t:J:: o 0._ lllN<"I ui:2~ z.1.i ~ c; - -~ tJ~C:CooI - e:%::;.t iS~~s ~ ~iu. b(iia -a!~~ -' i zf;r ..... ~ ~ Z c::lIl:on""" l; jE CD a=~...~ ~a:~ :J !!!~! CCbl~~ "2- ~ J:. " .. .. 'i ii .l: o .. . CD t: ;;:J . o I- '1g '0 ~ .. " OIl E .. UJ ... ..;t o t"- U (l) J- -n .. z If) t-eI tI'J..J Z ::;:::0-1-1: o UI UI- zw tnUl(O 1JJl:<[ ZI-I- o<x:z hIJJO:I: Q:;CJ::l)..: II-U.W I- m 0::-0 2W['o.h :r:l-t'- 0<1:0-1- t-)3N(t) cn~-Cl. '-0 Q W ~ .... W o /.IJ tr w :I: 0 I-..c O(!o;l (J01O .z I- Q (J) .z zw 0:> u(t w:r; WI- ~ffi 1"'):>- .UJ l-tn o zoom J:..cr.c: onJ<J: hl\lU- (/)0...10 ~o ... " IC .a fIi :l .5 G) i i;' Go ..... co ~ C 0 IC') Iii z en :2; < ~ :> la. i (/) III .... < a to ~ N ..... tiS Q t g -s8z c ;:: ;; s o w a:: a: w :Ii o l- ei) ~ u o z a: a:: W w 111 o :t a: :) o z a:: ~ w 0 ::I! ..I Olt)~ .... ..c < ~ I t,) () (l):t 011I If)l:: o ..J C S I- SEH INC ~ St Cloud 1tI011/011 ___---.-....1.,.ok..---..n............l-o.~-~-'!:I~ --....... AA.' ,...... . . ,..' '1'...' .. _ '-"...': :::.,' .:"\ . ,. ... i .... .' .. 1 tt~~g8ngi8ro~ 8 ~~~~~~-~r-~-~--.---~I-----------_.. i t.1t~~t~~m21D~ ~ ..c.o~ ... r-. 0- ~ . ..t 111 ..; . "III c . E 01 M - i~~mo~o..tO"'o . ~ III ~.M~OO..co.omN ~ U ---r--~-'--i--r-.--.-I--i--.-------_.-----~---- · ~ ru~~~~o"ru~~ ! ~ ~~~oo...~m - : ~ ...~..c ~ ~ ~ ~ ; ~ Q .D 01 .... .. ;; Ii. . .II< ...-'-'-'..............:t-- ....."""__....~M..t-'....- '0 ~ ... 0: . I'!lO <I << (I:(,J X ::lC <C ..~ :! 0" -.Ill ij- .... Ul- ..... Go :I: CU ... em ... ... -;-: f~ --e -. :ii b .... AO :Ii -.. 'liQ ~~ 110 .z: U"III C::C "" ii. E" u- ,,~ ' =: '!:l" .... :IJ 1:1" 00 ~i !! ." .1 w"D ...0< 0. 3d! ",....."....."............ .J......... -' ..... <1([ <tt-.... ww wain. " ....." ......-r-4 ............. , ....c z o j: la. C o lI!l Ul o Q~~ m ..J oo"zoco.<t (( ll.oo....g)([U I- 0(00000: 0 CDI-W :>....W zt- XQ:Il.Z ttl 0 I-IW l-(oil:JX:X f-'....IJJ :s....ZtD N....U ZI-U ([z....IJJX,W<IUltiJ([H "~mo::z:... .J:>E..JO r:lOW 11J ~m-U1~:> oo::>(O..c([ WU....z lr. xC!) JmlJ.l t-'"'" wz>o=o.u.~J:>-Ul 0....><0...0<< xOxZ wcw......~lD..t([CO-C ~l1Jo.. 3t-lD Q. OCO::\lJU OJt!:ll.tllLlt-- o Ot-WIZ> l.1J 3 >-.:t1OLL1.J.QHO:ll:% WX(\JIUI-n.lOUUH UlO)(.J::lt-n.l.JZ([~ <J:Q...4'o..<to..:tOUJ.J.... .... ..0 ~e ..... ':ii! "'1'0 ;'lil ~:i It "0 :c= .~ ..3 _Ill j;. .: 31. OOJwmOlrJ.nJlXlD'-~(11 r--(\J(U(\JOO'-O-.:r.;fO"" III Ul ~ .;t M o~ COO IIlM 000 c:rO"u..O"(Y)O".........C'J..! ''''':,......(lJt--:3['o.l''['o.~ ..... CU (11 ..:r 111 ..0 r-- (D 0- 0 .-.I 0-:;.00000.00-.... 0000000.0000 Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: January 4. 2007 Engineering ORIGINA TING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Water Treatment Plant Change Order No.7 PREVIOUS ACTION Authorized Access Control System to be provided by Heartland Security on Dec 7,2006. RECOMMENDED COUNCIL ACTION Authorize Change Order No.7 for additional work and hardware required for the access control system. FISCAL IMPACT $15,233.00 COMMENTS/RECOMMENDATIONS This request provides the hardware and electrical work required for the access control system for the new WTP. The Specifications for the new WTP provided for "key" access. The proposed upgrade uses access cards instead of keys. The request for council action provided at the December 7, 2006 City Council Meeting was for the access control card system provided by Heartland Security, but did not include the above electrical and hardware costs (since the actual cost was not available at that time.) The December 7,2006 request for council action form stated that an additional future change order would include additional cost for door upgrades (estimated at $14,000) and additional electrical conduit costs to the doors which was not available at that time. Previous WTP updates estimated this cost at $20,000 or less. Attached is the draft Change Order No.7. The signed change order form will-be provided at the Council Meeting. P:IP1\S\<tjoelcommon\D39 Req Council Actionl0506 C07 03J006.doc 12/27/2008 18:55 FAX 8514802150 SEH INC .. St Cloud ~ 002/002 ~ SEH CHANCE ORDER rl O~V~ City of St. Joseph OWNER December 27, 2006 DATE: )(7 CHANGE ORDER NO. A-STJOE0506.06 SlErI F/L.E NO. OWNE.R'S PROJECT NO. Water Treatment Facility PROJIECT Of!SCRIPTION The following changes shall be made to the contract docu17IBl1ts: Description: Add the following items to the contract: 1. PCO# 18 - Install hasps to well security enclosures 2. PCO#20 - Change in locks. Electrical materials 3. PCO#21 - Electrical labor for security system Total Add $ 899.00 $ 8,952.00 $ 5,382.00 $15,233.00 Purpose of Change Order: Provide for additional work in conjunction with the Heartland Security proposal for Security/Access Improvements. Basis of Cost: I8l Actual 0 Estimated Attachments (list supporting documents) PCO#18, 20, and 21 from John T. Jones Construction Company Contract Status Time Original Contract Net Change Prior co. 's .L to Jl Change this C,O. Revised Contract Recommended for Approval: Short. Elliott Hendrickson Inc. by Cost $5,764,932.90 $77,803;00 $15,233.00 $5,857,968.90 steve Campbell Agreed to by Contractor: Approved for Owner: BY John To Jon.s Conslrf./ctJQn BY CIry of St. Joseph rtrLE TITLE Dilitribllfign ConfT<lator 2 Owner 1 ProJeal Representative 1 SEH Office 1 ,,1pt\<\nj0e\D50600\ l-J",,1I14.""l'lIe:IlaQge or<llrlOll.06.do<; Shott I;lIiott Hendrickson Inc., 3535 Vaclnals Center Drive, St. Paul. MN 55110-:;19G S!;;H 1$ <In equal Dpportunlty employer , www.sel\il.lc.coft.l I 651.490.2000 I eOO.32S.2055 I 651.490.2150 fax I Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: January 4. 2007 Engineering . Tracy Ekola, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2006 Street Improvement Application for Payment No.6. PREVIOUS ACTION Application for Payment No.5 for $147,497.33. RECOMMENDED COUNCIL ACTION Application for Payment No.6 FISCAL IMPACT $29,438.89 COMMENTS/RECOMMENDATIONS P:\PT\Slstjoelcommon\D39 Req Council Actionl0603 AFP 6 OI0407.doc l' ~ SEH December 27, 2006 RE: St. Joseph, Minnesota 2006 Street Improvements SEH No. A-STJOE 0603 14 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens 25 College Ave North PO Box 668 Saint Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.6 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies of the Application for Payment and distribute as follows: C & .L Excavating SEH City of St. Joseph Please submit the payment to the following address: NORTHERN ESCROW INC 1276 S ROBERT S WSTPAULMN55118 651.457.9621 FAX 651.457.7531 If you have any questions, please feel free to call us. Si~er1Y' ~ / ; , ~L_- Tracy L. ikola, PE City Engineer jmw Enclosures P:\PTlSISTJOEI060300ISPECSIL-AFP TO OWNER.DOC Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax 0::: 0::: I WOW Z I--en SO O~ I- Z o o (/) ii:: a.. :2: I- W W 0::: l- (/) CO o o N COCO 00 ""0 CON a.... ~(Y) o!:: N ..... a: o 11. e::: o I- o ~ I- Z o o J: o ::l o e::: J: I- o W J: U) ::i 0. w:!! 1-0 <(0 00 1-<( Zx:: We::: :!!O lfI3: e:::e::: 00 <(11. CD o Z I- Z W :!! ~ 0. e::: o 11. Z o i= <( o ::i 0. 0. <( z . :2:0 _z I- ll. - w<9 (/)~ 01- (Y)J<( o .> CO 1-<( 0(/)0 w11.>< OOW j:;>--l (/)I-cil ..(00 e::: g ~ I- 0 Oa::~ ~WI- ~~~ 0.00 ':~::::Jt; '-I~~" Ho. 'z. 3 ~~ <Ci:!! ~I e:::.:>\" ~i f~ -I z ':!:) !Z:m w;j; :!! '.~. 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Q. 0::: 3:0 1:: < ...J 0 J: J: 0 ::J W Q. < a. 0 () lD < < I- () () I- en 0::: < I Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: January 4.2006 Engineering ORIGINATING DEPARTMENT Tracy Ekola, PE DEPARTMENT APPROVAL AGENDA ITEM 2006 8th Avenue NE Improvement ,PREVIOUS ACTION Application for Payment No.2 for $56,930.48 RECOMMENDED COUNCIL ACTION Application for Payment No.3. FISCAL IMPACT $11,962.21 COMMENTS/RECOMMENDA TIONS P:\PT\Slsljoe\common\D39 Req Council Action\0611 pmt 3 OI0407.doc ~ SEH becember 28, 2006 RE: St. Joseph, Minnesota 2006 8th Avenue NE Improvements SEH No. A-STJOE0611 14 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens 25 College Ave N PO Box 668 Saint Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.3 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: C & L Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincer,ely, ~(-\.! /./'.'...1. /1 /:I?tf): L------ Tracy rYEkola, PE City Engineer Jmw Enclosures P:\PT\S\STJOE\061100\SPECSIL-AFP TO OWNER.DOC Snort Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEt-: is an equal opportunity employer I www.sehinc.comI320. 229.4300 i 800.572.0617 i 320.229.430 I fax 0::: 0::: I CO CO 0 0 0 0 0 0 0 0 0 w 0 LU 0 0 0 0 0 0 0 0 0 0 0 - 0 Z I- 00 ..- N 0 0 ..,; 0 0 0 0 0 cO S () ..- - 0 0 CO CO tI7 0 tI7 tI7 I'- 00 - M 0 <( 0::: Cl> ..... 0 N tI7 ..- M Cl> 0::: 0 - N tI7 tI7 tI7 M a.. N I- ..- tI7 tI7 Z :2 0 LU () Z LU 0 0 0 0 0 0 0 0 0 ~ C! 0 0 0 0 C! 0 0 0 :J: N N M 0 0 0 c:ri I C> M co I- :::I q CO 0 CO 0::: 0 :J: 0 N I- 0 0 0 0 0 0 0 0 0 0 w '~, :J: 0 0 0 0 0 0 C! 0 0 00 :z 0 0 0 0 0 0 0 0 0 ::i t!:!):. tI7 tI7 tI7 tI7 tI7 tI7 tI7 tI7 tI7 t- rOj' a: a.. Zt.t w :!: w,:E 0 I- 0 ~= u. <C U 0::: 0 U 0 t- <C I- Z :iI::: ~' 00 . 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Q) Ul ::s 0 UJ c:: 0 0 ...J 0 0 0 >- " u .s:::. ...J ::s - Ul - Q) E 0 ...J 0 e:( ~ >- .... E 'C ~ 0) " :J: CO >- CO " D.. en ::!; I- ed 0 Q) ;; Q) Q) ed C') .-: UJ 0 .-: !::: 0 .-: I .s:::. 0 Cl .s:::. 0) 0:: <( Z 0 () Z I- .l:: 0 '~ 11l ;; I- 0 r-- en en 0- en () 0- en - 0 0:: C LL W w 0:: Z d 0 c c 0 Z I-- 0:: C Z c i= I-- () 0 W W W e:( () d e:( W I-- E > () 0:: 0:: C> l- E 0 w Z W ..J ~ ::i .., I-- Z ~ 0 0:: D.. 0 ~ Z Z e:( CO () D.. D.. 0:: 3: 0 :I: 0 :J W D.. e:( D.. (3 0 () () I- en 0:: e:( I Attachment: Yes o~ .\ REQUEST FOR COUNCIL ACTION DATE: 01/02/07 Police ORIGINATING DEPARTMENT AGENDA ITEM: Replace Patrol Car PREVIOUS ACTION: None RECOMMENDED COUNCIL ACTION: This would be the replacement for the 2003 Crown Vie. We are on a rotation of 3 years- 90,000 miles. To stay in rotation I would recommend that we place the order. FISCAL IMPACT: The new rate for the 2007 Crown Victoria's is 1030.99 per month. This includes all maintenance, gas and repairs. This does not include tires. This replacement has been included in this years budget. COMMENTS/RECOMMENDA TIONS: I believe that this is still the way to go as far as owning vs leasing. When you factor in gas, repairs, maintenance and deprecation for replacement we are still money ahead. I would recommend that we go ahead in placing the order for the replacement of Unit 5244. !~'~~'.~-~ " I Attachment: Mes or No REQUEST FOR COUNCIL ACTION DATE: December 27,2006 EDA ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM EDA annual report. PREVIOUS ACTION None. RECOMMENDED BOARD ACTION For review and approval. FISCAL IMPACT N/A. COMMENTSIRECOMMENDATIONS EDA annual report offered for your review and approval. CITY Of ST. JOSEPH www.cityofstjoseph.com Date: December 27,2006 Administrdtor Judy Weyrens Memo To: Mayor Cartbom Council Members City Administrator Weyrens MdYor Memo From: Richdrd Cdrlbom RE: Cynthia Smith-Strack, Municipal Development Group Annual Report of EDA - 2006 Councilors Steve Frdnk AI Rdssier Renee Symdnietz Ddle Wick Background: Attached is a report of annual activities of the St. Joseph EDA for calendar year 2006. The EDA reviewed the report at a regular meeting on December 20th. The EDA unanimously approved submission of the 2006 EDA Report to the City Council. Action: Following review and comment a MOTION to accept the report is in order. 2.) College Avenue North' PO Box 66s . Sdint. Joseph, Minnesotd )6)74 Phone )20.)6).72.01 FdX )2.0.)6).0)42. 2006 ANNUAL REPORT OF THE ST. JOSEPH EDA The S1. Joseph Economic Development Authority is required to submit an annual report to the St. Joseph City Council. The purpose of the report is to highlight EDA activities over the previous year. 2006 APPOINTMENTS: The following appointments to offices were made at the January 18, 2006 EDA meeting: Chair: Vice Chair: Treasurer: Secretary: Member at Large: Ross Rieke (Council Representative, term expires 2006). Richard Carlbom (Mayor, term expires 2007). Tom Skahen (At-large representative, term expires 2007). Carolyn Yaggie-Heinen (At-large representative, term expires 2012). Ken Jacobson (At-large representative; term expires 2011) Carolyn Yaggie-Heninen was sworn in as a member of the EDA Board on March 15, 2006 replacing outgoing Board Member Bruce Gohman. Board Member Tom Skahen's term expires January 1, 2007, however Skahen may continue to hold the seat if he so desires. Otherwise, Skahen is to hold the seat until a successor has been appointed. A plaque of appreciation for past service was presented to Mr. Gohman at a City Council meeting. MISSION: The mission of the EDA is to provide a professional management program which assists industrial and commercial development activities that minimize impacts to the environment, transportation system, municipal water and sewer and financial resources for the City of S1. Joseph. CORE INITATIVES AND STRATEGIC DIRECTIONS: The EDA conducted its annual prioritization analysis during January and February of 2006 and selected the following priorities: 1. Promote commercial developments that maximize the return on City investments in public facilities and services, expand the tax base, provide quality employment opportunities and complement existing services. 2. Promote industrial developments that maximize the return on City investments in public facilities and services, expand the tax base, provide quality employment opportunities and complement existing services. 3. Retain existing commercial/industrial uses and encourage new commercial/industrial development to locate in existing commercial/industrial parks and commercial/industrial zoned areas. 4. Proactively and consistently promote downtown revitalization activities. 5. Promote efforts to achieve commercial renewal/redevelopment in previously developed areas within the highway commercial district. 6. Provide appropriate, professional information to development leads in a timely fashion. 7. Administer financial incentive programs offered by the City/EDA. 8. Promote the exchange of information between the business community and the City of S1. Joseph. City of St. Joseph EDA 2006 Annual Report 1 2006 MEETING DATES: The St. Joseph Economic Development Authority met 12 times during the year 2006. The meeting dates were as follows: January 18, 2006 February 15, 2006 March 15,2006 April 19,2006 May 17, 2006 June 14,2006 July 20, 2006 August 16,2006 September 19, 2006 October 18, 2006 November 15, 2006 December 20, 2006 In addition, Mayor Carlbom and the City Council following advice from the Downtown Committee (task force) and with support from the EDA created various revitalization work groups in 2006 as a means of implementing a revitalization plan developed by the Downtown Committee (task force). The original Downtown Committee (task force) was disbanded following formal approval of their revitalization plan and formation of four work groups. The four work groups are tasked with four different scopes of operation: (grass roots) organization, project promotions, urban environs/aesthetics and resource development (fundraising). The downtown work group meetings/agendas are organized by EDA consulting staff. The downtown work groups have been meeting once a month since July of 2006. An itemized list of meetings held within 2006 by work group follows. EDA consulting staff attend most meetings. Organizational Work Group June 15, 2006 October 11, 2006 July 12, 2006 November 8, 2006 August 9, 2006 December 13, 2006 September 13, 2006 Promotional Work Group July 20,2006 October 19, 2006 August 17, 2006 November 16,2006 September 21, 2006 Urban Environmental Work Group July 20,2006 November 16,2006 September 21, 2006 October'19,2006 Resource Development Work Group June 15, 2006 Downtown Committee Group Chair August 28, 2006 November 21 ,2006 City of St. Joseph EDA 2006 Annual Report 2 BUILDING PERMITS: 1998 - 2006 Following is a comparison of building permits let for commercial/industrial projects in the City of S1. Joseph since the EDA's formation: YEAR APPLICANT PERMIT VALUE 1998 Sunset Mfging $250,000.00 1998 MeO Addition $300,000.00 1998 Borgert Products $725,000.00 1998 Kittridge Truck Storage $80,000.00 1998 Tamarack Addition $51,000.00 1998 Caseys $500,000.00 Subtotal $1,906,000.00 '"'..q(",,. ./ .<. 'oc.'<.. 7....'... " ... ........w.:. 1999 CommJrental $175,000.00 1999 Storage $60,000.00 1999 Bank $1,200,000.00 Subtotal $1,435,000.00 ~ 1!l .. 2000 Vicwest Remodel $21,000.00 2000 Vet Clinci $270,000.00 2000 Gas & Bait Expansion $16,500.00 2000 Lemmer Commercial $54,000.00 Subtotal $361,500.00 ii.';!' i. ..{,?;,'..,....... ii. ..../. .. '..'..,.... "?:".> ;,.')..." .,,?>., ,".' .'...',) i 2001 Spring Green $143,000.00 2001 Autobody 2000 $280,000.00 2001 Ministorage $90,000.00 2001 Sunset Mfging $80,000.00 Subtotal $593,000.00 .,'.. './..,;..!;]//' ;""".' 2002 Essilor $20,000.00 2002 Scherer TruCking $26,530.00 2002 Tanner Systems $350,000.00 2002 Bill Nelson $650,000.00 2002 Vicwest $2,500,000.00 2002 American Manufacturing $210,000.00 2002 S1. Joseph Business Ctr. $148,000.00 2002 Knight Builders $225,000.00 2002 Borgert Products $99,000.00 2002 Deutz $350,000.00 2002 Deutz $108,900.00 Subtotal $4,687,430.00 ";i;,.?:. ......'. .>.."';,.,.>.,.?T.. .' ,..,'.,': ..' '..i:';'. .'.............. .;;, 2003 Mn.Homelmprovemenffi 132,000.00 2003 DM Partnership 400,000.00 2003 OMS/MAC 1,409,000.00 2003 Lemmer Trucking 25,000.00 City of St. Joseph EDA 2006 Annual Report 3 YEAR APPLICANT PERMIT VALUE 2003 North Central Truck Accessories 1,058,300.0.0 2003 BTL Properties 400,0.00.00 2003 DM Builders 4,895.00 2003 Midnight Haulers 2,500.00 20.03 Midnight Haulers 30,0.00.00 Subtotal $3,461,695.00 - - 2004 Kaeter Trucking 113,400..00 2004 Safeshred 585,00.0.00 2004 Mn. Association of Farm Mut. Insur. 305,000..00 2004 Stonehouse Properties, LLC 997,043.00 2004 BTUS1. Joseph Partners, LLC 350,000.00 2004 Holiday 50,000.00 2004 Beeline 12,000.00 2004 Central MN. Fed Credit Union 125,000.00 2004 Mark Loso 158,395.00 2004 DM Bldg. Remodel 13,000.00 Subtotal 2,708,838.00 ~ "C'"',C"'t?S"::",,,' ~ 2005 DM Building Corp $ 175,000.00 2005 Verizon Wireless $ 75,000.00 2005 Midnight Haulers/David Potter $ 987,649.60 2005 Wilson HVAC $ 6,000.00 2005 Terwosscha Construction $ 436,000.00 2005 Gerald Wensmann $ 6,500.00 2005 RA Morton & Assoc (Bliss Media) $ 1,103,967.26 Subtotal $ 2,790,116.86 "" ":"'.";.C''(:'C'"..::.,c'',:'"'''' "ie": 2006 KaeterTrucking $ 98,000.00 2006 DM Building $ 100,000.00 2006 Bliss Direct Media $ 62,000.00 2006 State Bank $ 20,000.00 2006 Ehlen Properties $ 52,000.00 2006 College S1. Benedict (Institutional) $10,000,000.00 Subtotal (not including institutional) $ 332,000.00 TOTAL $18,275,579.86 City of 51. Joseph EDA 2006 Annual Report 4 DIVERSIFICATION OF THE TAX BASE: The following summary and chart indicate the progress toward the EDA's goal of diversifying the tax base: CITY OF ST. JOSEPH. HISTORICAL COMMERCIAL & INDUSTRIAL CONSTRUCTION 1997 $895,000.00 1998 $1,906,000.00 1999 $1,435,000.00 2000 $361,500.00 2001 $593,000.00 2002 $4,687,430.00 2003 $3,461,695.00 2004 $2,708,838.00 2005 $2,790116.00 2006- . $332,000.00 TOTAL $18,275,579.8Ei · Total building permit value through November 2006. It is noted that the level of new commercial and industrial construction fell in 2006. A number of factors have contributed to the drop, including but not limited to: . Transportation Issues - four transportation studies on-going. . Downtown revitalization - on-going discussion regarding building design standards, at this time five (5) property owners have expressed an interest in rehabilitation projects but are awaiting direction regarding design standards. There is also the potential for architectural renderings assisting in actualizing the interests of the five property owners. . Limited industrial acreage is available. At this time the City has received a conceptual plan for a new 32-acre industrial subdivision. In addition the City/EDA have applied for Bioscience Zone acreage allocation. . As of the drafting of this report, EDA staff are working with two businesses regarding significant commercial projects planned for 2007 - 2008. City of St. Joseph EDA 2006 Annual Report 5 Estimated Annual Increase in Taxes For All Jurisdictions YEAR CITY COUNTY SCHOOL STATE MISC 1997 $ 5,591.88 $ 4,905.49 $ 5,500.44 $ 6,302.59 $ 245.43 1998 $ 16,241.82 $ 14,248.16 $ 15,976.22 $ 18,306.09 $ 196.37 1999 $ 12,995.39 $ 11 ,400.22 $ 12,782.8E $ 14,647.05 $ 43.96 2000 $ 2,909.47 $ 2,552..34 $ 2,861.8S $ 3,279.25 $ 69.68 2001 $ 4,611.19 $ 4,045.17 $ 4,535.7E $ 5,197.25 $ 636.83 2002 $ 42,143.93 $ 36,970.81 $ 41,454.76 $ 47,500.25 $ 476.41 2003 $ 31,528.04 $ 27,658.00 $ 31,012.47 $ 35,535.12 $1,753.17 2004 $ 21 ,224.27 $ 20,706.77 $ 23,218.16 $ 26,604.14 $ 356.68 2005 $ 26,785.25 $ 22,516.09 $ 25,134.24 $ 28,511.65 $ 382.25 2006 $ 2,419.28 $ 2,366.00 $ 691.22 $ 2,531.33 $ 34.86 TOTAL $166,450.52 $147,369.05 $163,168.06 $188,414.72 $4,195.64 * Based on taxes payabe 2006 City of St. Joseph EDA 2006 Annual Report 6 2006 PROSPECTSITECHNICAL ASSISTANCE/COORDINATION The EDA members and their staff/consultants worked with a number of commercial and industrial businesses during 2006. Nine (9) new business contacts were made during 2006 and follow up occurred with fifteen (15) contacts from previous years. Of the new prospects approximately 44% were commercial/service businesses while 56% were industrial or manufacturing. In 2005 the same percentage of commercial and industrial leads were received (44% commercial and 56% industrial). In 2004, 60% of new contacts were commercial/service establishments and 40% industrial; during 2003 43% of the new contacts were commercial/service businesses while 57% were industrial or manufacturing businesses. Following is a summary of the various contact activities within 2006. Businesses have been identified with a project number to protect the confidentiality of the company, which is sometimes a concern while they explore expansion opportunities. Project 01-E: This project involves the expansion of a service within the community. MDG has been keeping in touch with the project contact over the past five and a half years. MDG continues correspondence on a regular basis. Most recently at the prospect's request MDG compiled and delivered information regarding vacant commercial sites adjacent to CSAH 75, future roadways, future residential developments, acreage owned by developers and the location of the new K-8 school. This prospect has been working with another entity within the community with regard to the sale of land for the expansion of the service in S1. Joseph. This project has been approved for funding in 2008. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 02-FF: This project has been inactive for the past several months but MDG continues to follow up on an occasional basis. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 03-A: This group of developers are contemplating a large highway commercial development in an area not yet annexed into the City. The development representatives are awaiting the results of the Field Street extension corridor prior to moving forward with a potential project. MDG continues to maintain active correspondence with this prospect. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 04-F: This prospect contacted MDG in May of 2004 regarding commercial lease space in the downtown area. The prospect continues to express occasional interest in a project in downtown. MDG remains in contact with this prospect. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 04-N: This business is currently a home occupation in an adjacent area. The business owner contacted the City in 2004 re: industrial acreage. The business prospect has purchased a lot within Buettner Business Park. The construction time line is tentatively 2007. MDG remains in touch with the property owner. A holiday card was recently mailed to this prospect on behalf of the EDA. Project 05-0: MDG spoke to the project representative initially in June of 2005 to respond to very preliminary requests. MDG met with the prospect and an industry specialist from the Mn. Department of Employment and Economic Development later in the year. MDG continues to remain in contact with this prospect occasionally. A holiday card was recently mailed to this prospect on behalf ~f the EDA. Project 05-1: This project involves a potential new investment within the business community. Property has been secured and concept planning is on-going. The EDA and City Council approved a preliminary application for TIF assistance in May. Final TIF application is due out in January. A holiday card was recently mailed to this prospect on behalf of the EDA. City of st. Joseph EDA 2006 Annual Report 7 Proiect 05-J: This developer contacted MDG in December of 2005 and is seeking three to five acres of industrial land to establish a new distribution facility. MDG met with this prospect and encouraged prospect to secure interest from investors and financing. In the meantime, MDG occasionally follows up with the prospect. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect O&-B: This project involves investment in commercial property within the City of 5t. Joseph. MDG has met with the prospect on two occasions and forwarded information as requested. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 06-C: This lead was forwarded from the 5CAEDP. The contact is interested in two acres of shovel ready industrial property somewhere in the 5t. Cloud area. The prospect has not yet secured a site. The project timeline has been delayed. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 06-0: This project involves the relocation of a production facility from a nearby township to an urban service area. This contacted phoned MDG in the Spring of 2006 with a request .for information. MDG mailed requested proposal to the Company and routinely follows up with the project representative. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 06...E: This project involves starting a new restaurant within the City. The project representative phoned MDG in March with a request for information. MDG coordinated request with project 05-1. Project 05-1 has indicated they have followed up with the project representative. This prospect is currently working with an existing business establishment to start up a restaurant. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 06-F: This project contact phoned MDG in June re: commercial property for sale within the CBD. Prospect seeking existing building to purchase. Representative notes business plan implementation more realistic for Spring 2007 timeline. Also notes other communities have not been as responsive. as 51. Joseph and she likes the responsiveness here. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 06-G: This project involves the subdivision of a 32-acre parcel for industrial use. MDG continues to remain in contact with the project representative. Timeline for improvements is 2007. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect O&-H: This project involves a closely confidential industrial lead. The project representative contacted the City in late June. MDG followed up with the contact via phone and email and mailing of requested site information. The project contact has noted the project is on hold. The project contact is the owner of the property. A holiday card was recently mailed to this prospect on behalf of the EDA. Proiect 06-1: This project involves the purchase of a home within the Central Business District (Downtown). Intent is to remodel the home to accommodate a business. The initial contact occurred in mid-December of 2006. MDG provided market and zoning information to the prospect. City of 81. Joseph EDA 2006 Annual Report 8 2006 DOWNTOWN REVITALIZATION PROJECT In April of 2006 the EDA received a notification/recommendation from a Downtown Committee (task force). The notice recommended the EDAlCouncil proceed with a revitalization effort with the knowledge and understanding that while the City may convene the process, it must quickly be led by the private entities whose time and money will ultimately determine the effort's success. The Downtown Committee concluded that a healthy, sustained partnership is crucial to getting the revitalization process off the ground and building the critical mass needed to spur a cycle of sustainable development over a period of several years. The EDA embraced the Downtown Committee (task force) recommendation and forwarded the recommendation to the City Council for review/consideration. The Council approved the revitalization plan and authorized/directed formation of the four work groups and commencement of the effort. Following is a summary of the goals/tasks associated with each work group: Oraanizational Work Group Establish and continue to strengthen open/active partnerships between regional stakeholders, business owners, residents, property owners, the Chamber of Commerce, service providers, government entities, the College and the Monastery. Manage and encourage continuous and active discussion and sharing of knowledge between stakeholders in the revitalization process. Tasks associated with imolementation of strateaic olan 1. Promote and expand involvement of citizens, businesses and organizations in Downtown revitalization by establishing effective relationships: a. Find those who are well-connected in the community - listen to what they have to say about project, build rapport, build support, build relationships. b. Find leaders of social networks within the community - listen to what they have to say about the project, build rapport, build support, build relationships. c. Find those connected to resources in the community - listen to what they have to say about the project, build rapport, build support, build relationships. 2. Provide advice to adjust project as needed. 3. Keep opinion-makers and others informed about the revitalization process through one on one meetings, discussions, forums, etc. 4. Create plans which help ensure the success of the downtown revitalization effort by promoting private/public partnerships - not the other way around. a. Identify impediments to collaboration and cooperation. b. Build bridges. c. Get social leaders, economic leaders, political leaders together and interacting in support of revitalization. d. Build lasting ties and opportunities for interaction. 5. Determine how work groups, property owners, residents, CIVIC and non-profit entities, elected/appointed city leaders and others interact to achieve continued and sustained synergy in revitalization efforts. a. Listen City of 81. Joseph EDA 2006 Annual Report 9 b. Network c. Build bridges 6. Work with the Promotions Work Group to create "road map" to strengthen the link between the College of St. Benedict, St. Benedict's Monastery, downtown property owners, adjacent residents, the public at large and City officials and provide measurable opportunities for abstract and physical interaction between the aforementioned entities. a. Provide continuous.opportunity for real interaction b. Listen 7. Work with Urban Environs Work Group, private/non-profit entities that own property or operate businesses to specifically identify land/buildings that could be available for early development and/or redevelopment. a. Identify a prOject b. Make it happen 8. Assist Resource Development Work Group in the formation of new organizations to achieve goals (e.g. downtown merchant's association, community foundation). Promotions Work Group Create/enhance opportunities to bring visitors/tourists to the City of S1. Joseph and to capitalize on activities and/or events already occurring within the community. Maximize private investment and public ownership of the revitalization process. Tasks associated with implementation of strateaic plan 1 . Put a face on the revitalization effort. a. Know what you want to say - keep it simple. b. Get the word out, keep getting the word out, keep getting the word out, repeat 2. Reposition the image of downtown revitalization from neutral or negative to a positive, constructive albeit long-term process. a. Get the word out about positive steps b. Reward investment in the project 3. Create a plan and work with downtown property/business owners to promote unity and cohesiveness as a means of having the downtown property/business owners take ownership of not only their individual property but the entire 'downtown experience'. Work with downtown property owners/downtown merchants to jointly plan special events so as to move from simply co-existing to forming a cohesive, unified force working together to achieve mutual goals. Get downtown merchants together to jointly plan/market business activities, sales and events. 4. Establish and promote community-wide events and activities which bring visitors and tourists to the City. Work to schedule and coordinate events that bring people into the community. City of St. Joseph EDA 2006 Annual Report 10 5. Work with other event. planners/holders within the community (e.g. College of St. Benedict; St. Benedict's Monastery, St. Cloud Independent School District, Downtown Association, etc.) to coordinate events on an area wide basis, such as a downtown art crawl corresponding to a cultural activity on the college campus. Keep those in town for special events in town a little longer by coordinating ancillary events (tell people going to a performance at the College what their options are for entertainment/eating afterward; tell those offering entertainment/eating options that an event is scheduled help them jointly market coordinated response) Urban Environs Work Group Create a pedestrian-friendly place of destination. Tasks associated with imD/ementation of strateaic D/an 1 . Determine specifically what the urban environment and associated character should look like with advice from urban landscape architect or other credible entity. 2. Develop design criteria such as traditional color palettes, awning styles, uniform signage types/styles, uniform lighting styles, uniform building styles, roof lines, exterior building materials, window styles, entryway styles, etc. 3. Determine what the ultimate size for downtown might be, list boundaries by streets; define the core. 4. Determine what types of facilities will 'anchor' the downtown, such as: park, school, govemment, office, Post Office, banks, etc. 5. Determine what building style is desired - not that each building is the same as the next, but what are specific architectural elements that will define downtown structures such as: a. Rooflines. b. Windows: size, position, style, awnings. c. Entryways. d. Color palette. e. Exterior building materials. 1. Signs. g. Facility Lighting. 6. Determine what streets and sidewalks might look like. a. Where do people drive b. Where do people walk c. Where do people gather d. Where do people sit e. What makes people want to linger, to talk, to explore 7. Determine how to best convey that vision to developers, business owners and city planners. City of 81. Joseph EDA 2006 Annual Report 11 8. Think about how the 'downtown experience' for pedestrians that will be different depending on the time of day, the day of the week, or the season of the year - even if a pedestrian is traveling along a well trod path; how can we provide opportunities for new experiences nearly every time a pedestrian takes to the streets. 9. Determine how high density housing fits into the downtown. Resource DeveloDment Work GrouD Identify the overall financial needs associated with downtown revitalization (from improving public facilities/amenities to assisting private sector in leveraging funds to capitalizing activities of downtown revitalization work groups) and develop a fundraising plan that supports the revitalization effort. Tasks associated with imolementation of strateaic plan 1 . Identify community initiative grants available through non-profit and state-wide programs for which the S1. Joseph Downtown Revitalization initiative will qualify. 2. Identify local partners interested in contributing financially to downtown revitalization and develop a plan that will enable local contributors to work together to ensure optimal benefit from local contributions. 3. Determine potential sources of public investment (e.g. tax increment financing, tax abatement, Small Cities Development Program, low interest loan payments, reVOlving loan fund, revitalization zone, etc.) 4. Plan, promote and conduct a variety of fundraisers as a means of capitalizing streetscape amenities and public realm enhancements like street furniture, urban park, town square, landscaping, water feature, banners, etc. 5. Research opportunities to promote structured parking facilities within the downtown (e.g. fee in-lieu of parking proceeds used to establish public parking). City of St. Joseph EDA 2006 Annual Report 12 CSAH 75 RENEWAL PROJECT At the January EDA meeting the Board directed MDG, Inc. to compile information regarding current zoning and existing land use in the CSAH 75 corridor in the vicinity of College Avenue. The EDA requested the information so as to discuss the future Of the corridor in terms of uses, potential for redevelopment and aesthetics. The EDA requested the information be compiled so as to entertain discussion related to the unique challenges/opportunities presented to development/redevelopment projects in the corridor. Among items the EDA initially discussed were: (1) level of financial assistance offered to establishments conducting redevelopment efforts of a sizable scale (2) participation by the EDA in master planning the corridor and (3) participation by EDA in securing first right of refusals for individual properties as a means of assisting with the combining of smaller lots into one larger lot more conducive to commercial development. Following initial discussion a technical inventory of parcels adjacent to CSAH 75 between Second Avenue NW and Third Avenue NE was developed. The technical inventory included: (1) a map depicting the subject. area, (2) a spreadsheet containing pertinent information regarding parcels in the subject area and (3) a pictorial directory of properties within the subject area. The pictorial inventory which follows is useful in comparing developments within the corridor and analyzing corridor attributes and opportunities. The initial three pages of the pictorial inventory are first tier properties south of CSAH 75 proceeding west to east from 1 st Street NW to 3rl:1 Street NE. The final three pages of the pictorial inventory are properties north of CSAH 75 proceeding west from 1st Street NW to ard Street NE. The EDA reviewed the inventory and noted their perception of attributes and challenges within the corridor as follow: Attributes . Condition of roadway. . Traffic mobility (at this point) appears to be sufficient. . Good visibility from principal arterial - desirable for highway commercial use. Challenges . The pictorial inventory reinforces the perception of development within the corridor as haphazard. . Commercial uses interspersed with residential uses. . Infill opportunities are not unified. . Parcels vary greatly in size. . Lack of continuous frontage/backage roads offering access to commercial development. . Aesthetics: inconsistent architectural styles, wide variety of building construction types/materials employed, non-uniform setbacks and limited landscaping. The EDA embraced the concept of promoting redevelopment within the identified corridor as a priority. The EDA requested staff compile additional information regarding the potential for a specific redevelopment project in the vicinity of College Avenue and CSAH 75. Following additional review and conceptual discussions, the EDA approached the Planning Commission and the City Council regarding their thoughts of a potential redevelopment in the vicinity of College Avenue and CSAH 75. The three entities met on October 18th to discuss the concept. The EDA continues to work on this project. City of St. Joseph EDA 2006 Annual Report 13 ADDITIONAL PROJECTS: The S1. Joseph EDA actively pursued other projects during 2006. Preparatiol\lMaintenance of Infonnation for Distribution to. Develooment Leads The EDA created and distributed information to development leads as requested throughout the year. The information includes a summary of development activity based on City data and commercial/industrial sales based on data from the .steams County Assessor's Office. All data reflected is part of the public record. A summary of sample information created follows and includes: 1. A summary of current residential development activity, phasing and resulting increases in population. 2. A summary of historical commercial development activity. 3. A summary of residential building permit information from 2000 to 2006. 4. A summary of sales of vacant commercial acreage. 5. A summary of sales of commercial facilities. 6. A summary of sales of vacant industrial acreage and industrial facilities. Preparation of Inventory of Available Commercial and Industrial Land and Buildinas for Sale or Lease. The EDA has maintained a database of information regarding available commercial and industrial properties (for sale or lease). The database contains GIS information that is available with overlays of existing urban facilities/infrastructure, orthophotos, topography, soil types, wetlands and more. The data is tied to Steams County's GIS database and includes information such as names of property owners, property identification numbers, estimated market values, property addresses and more. The EDA file includes electronic copies of: 1. Vacant commercial and industrial parcels available for sale within the community. 2. Commercial and industrial facilities available for sale within the community. 3. Commercial and industrial facilities for lease within the community. 4. A parcel by parcel inventory/examination of all properties .within the B-1 Downtown Commercial District zoning classification. Particioation in the Southern Corridor (Field Street) TAC EDA consulting staff was pleased to serve on the Technical Advisory Committee for the Southern Collector Street corridor study. Particioation in the Northern Corridor Task Force EDA consulting staff was pleased to serve on the Technical Advisory Committee for the Northern east/west Collector Street corridor study. Participation in the City of St. Joseoh Transoortation Plan EDA consulting staff is pleased to serve on the Stakeholders Group for the City's Transportation Study. This study promotes future connectivity and continuity of collector streets within the City. City of 81. Joseph EDA 2006 Annual Report 14 Promotion/Offerina of Financial Incentives Available The EDA continues to offer the following incentives to qualified applicants. Tax Increment Financina The EDA received and MDG reviewed one pre-application for the use of tax increment financing in 2006. The proposed use of redevelopment TIF is the rehabilitation of an existing underutilized parcel within the Downtown. EDA staff has reviewed TIF concepts with a variety of business prospects. Among TIF districts contemplated were economic development district(s), redevelopment district(s) and renovation/rehabilitation district(s). Economic development districts have the shortest duration (eight years of payable increment) whereas both redevelopment and renovation/rehabilitation districts can have a life of up to twenty-five (25) years. As you may be aware tax increment financing is a tool, which allows the City/EDA to reimburse the company or land owner a portion of the new property taxes, which are generated as a result of an expansion project. The amount of financial assistance available (TIF) is dependent upon a number of factors including but not limited to the assessed market value of the building and the financial need of the company. Tax Abatement EDA staff reviewed tax abatement as an incentive with many business prospects this year. Like TIFt tax abatement is a tool, which allows the City/EDA to reimburse the company a portion of property taxes, which are generated within a specified period of time. The difference between TIF and tax abatement is that with tax abatement the County and/or school district have an option to participate (with TIF participation is mandatory). The amount of the tax abatement available depends on a number of factors, including, but not limited to the financial need of the company and participation by County and school entities. The term of tax abatement is up to twenty years <;Iepending on a number of variables. Revolvina Loan Fund The revolving loan fund, established in 2002 through principal and interest payments from a MIF grant/loan have been building the fund, which has a current balance of approximately $25,000. EDA staff have discussed the RLF with a few business contacts however no formal applications for assistance were received. Formal loan fund guidelines were developed in 2006. The guidelines will need to be approved by the City Council prior to effectuation. Minnesota Community Caoital Foundation The City of S1. Joseph/EDA has access to the Minnesota Community Capital Foundation (MCCF) through Steams Electric and Great River Energy. Throughout the year EDA staff have distributed information to several development prospects regarding the fund. Through the MCCF Great River Energy is able to offer up to $1,000,000 to qualified projects for a variety of uses (including working capital) on reoccurring basis. Development leads have not been interested in the MCCF perhaps due to the absence of interest savings. Downtown Committee Staff Liaison The inaugural meeting of the Downtown Committee was held in June of 2005. Since that time, the committee has broken up into four work groups which each meet once a month since June of 2006. MDG provides staff support and attends work group meetings on a consistent basis. Zonina Ordinance Updates The EDA and MDG developed and/or reviewed/commented on several zoning ordinance updates including those related to: (1) Planned Unit Developments, (2) entryway corridor over1ay standards, (3) proposed revisions within the B-1 and B-2 Districts and (4) curbing requirements for parking lots in industrial zones. Bioscience Zone Acreage Allocation ApPlication St. Joseph participated in a joint application process for bioscience zone acreage allocation pursued by the cities of S1. Augusta, S1. Cloud, S1. Joseph, Sartell, Sauk Rapids and Waite Park. MDG drafted and City of St. Joseph EDA 2006 Annual Report 15 submitted information to the St. Cloud HRA for inclusion in the joint application on behalf of the City of St. Joseph/st. Joseph EDA. The application included a combination of maps and narrative. Three subzones containing approximately 270 acres were included in the application for acreage allocation. The acreage included a mix of underutilized parcels and vacant land. The narrative included a description of current oUtreach to commercial and industrial businesses including existing programs and marketing strategies. In addition, Specific Bioscience development plan goals, objectives and strategies were established, including, but not limited to: 1. Mobilize and activate outreach to bioscience/biotechnology manufacturing and production facilities. 2. Coordinate local development plan with regional development plans. 3. Organize political, business, health care and educational communities around campaign to expand bioscience/biotechnology sector. 4. Provide solutions to bioscience/biotechnology industry needs relating to facilities and infrastructure. 5. Establishing quantitative goals for industrial development including those related to the bioscience biotechnology sector following the completion of a market researCh study. The EDA has informally discussed a goal to increase the commercial/industrial tax base by 1.3% annually (approximately $.5 million investment annually). Currently 16.5% of the City of St. Joseph's estimated $235 million market value is contained within the commercial/industrial sectors. Mn. DEED estimates 1,811 employment opportunities are available within the City of St. Joseph. Pending the results of the market research study, the EDA has informally discussed a goal of adding 15 to 25 employment positions annually. 6. Development of a business park specifically designed for and marketed to bioscience biotech industries. 7. Analysis of the existing market conditions to determine potential bioscience/biotech market niche. 8. Analysis of facility/infrastructure needs specifically relating to bioscience/biotech sector. 9. Development of marketing materials specifically targeted to bioscience/biotech sector. 10. Coordination of local and regional marketing efforts to increase the reach of the marketing plans while avoiding duplication. 11. Participating within the Science Initiative of Central Minnesota and conduct other means of outreach intended to organize health care, business, political and educational communities. 12. Help ensure continual capacity exists to serve the needs of bioscience establishments including, but not limited to, municipal services, transportation infrastructure, electrical and telecommunications infrastructure. The cities participating in the bioscience zone acreage allocation application are currently awaiting the results of the Mn. Department of Employment and Economic Development's review of applications submitted statewide. Establishment of Business Retention and Expansion Prooram The City/EDA worked with St. Cloud State University to establish a community development internship. The internship was sponsored by the Economic Development Association of Minnesota (EDAM). The principal task assigned to St. Joseph Community Development Intern Mia Yang was to develop and implement a City of 81. Joseph EDA 2006 Annual Report 16 business retention and expansion program. The purpose of the BRE program is to identify and understand the current needs and aspirations of a cross section of the 51. Joseph business community. The BRE program consisted of site visits with business owners to pol! business owners on a variety of topics, addressing immediate 'red flag' issues identified during the business survey visits, compilation and analysis of data and presentation of data/results to the EDA. Approximatel~ 30 visits were conducted by Ms. Yang. Data and results were presented to the EDA at its December 20 meeting. FOllowing is a synopsis of results: . 18 of the 31 businesses participating in the BRE started up in St. Joseph . Of those interviewed and/or responding to the BRE survey: nine were service-oriented facilities; four were restaurant establishments and four were wholesale operations. . Only about half of the responding businesses offered benefits such as vacation, 401 K plan, health insurance and the like. . Respondents indicated they would like additional information regarding business management and incentives offered by the EDA along with e-business, marketing and legislative issues. . The majority of those responding (82%) noted they have not used local, state or other incentives. . The majority of those responding (73%) noted they would like to access local, state or other incentives. . . 73% of businesses noted sales have increased in the past three years; 23% noted sales have stayed approximately the same. . 87% of those responding indicate they expect their businesses to grow within the next three years. . 70% of those businesses responding noted they have considered expansion within St. Joseph. . When asked what type of expansion those business owners had considered: 23% noted they have considered adding employees, 20% noted the expansion was adding new equipment, 14% noted the expansion was training existing/new employees and 11 % noted they have considered building/facility expansion. . Of those participating in the BRE program, three establishments noted they were considering moving and one establishment noted it was considering closing. . Most respondents 73% noted they were not considering expansion/building additions at the present time, six respondents noted they were considering expansion. . When asked about deterrents to expansion respondents noted: increased property taxes were deterring expansion along with a feeling the costs of expansion outweigh the potential benefits and a feeling the current business size was adequate. . When asked to rate the importance of the appearance of their building those responding replied: 27% 'very important'; 36% 'important' and 36% 'not very important'. . Those completing the BRE survey were asked to comment on the "business atmosphere" within St. Joseph. The term was not defined within the survey. No respondents rated the 'business atmosphere' as excellent or poor, 100% of those responding noted the 'business atmosphere' in St. Joseph was average. Consideration of Establishment of New Grant for Businesses The EDA in September of 2006 in response to information gained through BRE visits began discussing potential methods of reaching out to business owners potentially contemplating smaller scale expansions, updates and/or renovation. One item of generating interest was the concept of a grant to small business owners contemplating renovation projects so as to assist with securing the services of an architect. The grant could achieve two objectives: good will/outreach to business owners contemplating smaller projects and creating quality, sustainable development. The EDA envisions rolling out the grant in 2007 in a very limited fashion. The grant could be targeted to business owners who have previously approached EDA staff regarding development projects, particularly within the Downtown. City of st. Joseph EDA 2006 Annual Report 17 Proactive communicationefforts:EDA to business community Another result of the BRE program was a defined need to more frequently communicate to business owners thorough a variety of methods including emails, articles within the Newsleader and a prominent presence on the City's web$ite. The EDA has expressed a desire to pursue proactive communication efforts in the future. Such efforts are expected to be part of the EDA's 2007 work plan. City of St. Joseph EDA 2006 Annual Report 18 PROGRESS REPORT: GOALS FOR 2006: Following were proposed EDA goals for 2006 with updates on progress toward goals and plans for 2007. EDA Work Plan: Recommendations relatino to technoloov: 1 . Research the establishment of a low interest loan through state and regional sources or local tax levies to support commercial/industrial technology upgrades. ~ Implementation: S1. Joseph Economic Development Authority and City Council. Update: The City Council approved the extension of fiber optic high speed data lines to the City's public works facility located within the industrial park. As a result high speed data lines will be available to all industries within the next few months. Recommendations for Downtown Commercial (Re) Development: 1 . The EDA should continue to promote rehabilitation of substandard properties and/or preservation of structures for rehabilitation in the Downtown. Uses should be centered on activities dependent on pedestrian traffic. ~ Implementation: S1. Joseph Economic Development Authority. Update: EDA staff met with several contacts regarding potential developments in the downtown business district throughout 2006. Information regarding individual properties and exchange of information between leads seeking lease space and developer's seeking facility ownershipllease have been provided. Redevelopment TIF information has been distributed to interested parties. A detailed inventory of downtown parcels has been created and is on file. 2. The EDA should gauge business interest in participating in a commercial rehabilitation program and if strong interest exists, consider the application for funding to the Small Cities Development Program. ~ Implementation: The S1. Joseph Economic Development Authority and City Council. Update: Businesses within the downtown have not demonstrated interest in participating in a commercial rehabilitation program which could involve storefront enhancements, coordination of design elements, installation of streetscape amenities, etc. The EDA has identified the potential for the SCDG to be used to promote commercial rehabilitation in conjunction with both the Downtown revitalization project and the CSAH 75 renewal effort. A recent announcement by the College of St. Benedict to require students to live on campus may leverage a SCDP grant application as there may be a potential to convert existing student rental units to alternate uses. This is a goal the EDA will likely discuss further in 2007. 3. The EDA should work with the COllege of St. Benedict and the Chamber of Commerce to proactively and consistently promote a downtown atmosphere that projects an image and ambiance associated with St. Joseph's history and its association with higher education as a means of creating a distinct identity for the City's downtown. ~ Implementation: S1. Joseph Economic Development Authority, College of st. Benedict and Chamber of Commerce. Update: Implementation of the Downtown revitalization plan is underway. The EDA is central to support and participation in the project. City of st. Joseph EDA 2006 Annual Report 19 4. Sponsor or work with community organizations and the Minnesota Green project to sponsor downtown landscape and holiday light displays which reflect the interdependence of the City and the College. ~ Implementation: St. Joseph Economic Development Authority. Update: See Goal # 3 update above. Recommendations for Hiahwav Commercial Developments: 1. Continue to encourage and promote efforts to achieve commercial redevelopment. ~ Implementation: Economic Development Authority. Update: The EDA initiated the CSAH 75 renewal program in 2006. The program has been described in further detail earlier in this report. The renewal program will be a focus of the EDA in 2007. Recommendations for Industrial Develooment: 1. Existing industrial uses should be retained and new industrial development should be encouraged to locate in existing industrial parks and industrially zoned areas. ~ Implementation: Economic Development Authority and City Council. Update: EDA and staff continue to encourage industrial development via proactive outreach to development contacts. Throughout the year information requests from six contacts interested in. industrial development have been facilitated. 2. The EDA should continue to work with property owners to develop future industrial areas adjacent to current industrial zoned land, to assure an adequate supply of industrial land is available for development in the future. ~ Implementation: Economic Development Authority. Update: The City and EDA staff have reviewed concept plans for a 32 acre industrial park development on a portion of the former Feld Farm. The project is currently proceeding through environmental review. The EDA submitted an application to the Mn. Department of Employment and Economic Development's Business Development Public Infrastructure grant program. 3. Industrial activities complementary to existing uses should be identified and the development of such industries should be promoted and facilitated. ~ Implementation: Economic Development Authority and City Council 4. The Economic Development Authority should work with developers of new industrial parks to develop covenants which provide for aesthetically pleasing and quality developments. ~ Implementation: Economic Development Authority. Update: EDA staff continues to work with owners of industrial property zoned or guided for industrial development. The 1-1 zoning standards have been amended to reflect standards prescribed by existing covenants specific to industrial parcels. City of 81. Joseph EDA 2006 Annual Report 20 2007 EDA GOALS The EDA has initiallY established the following goals for 2007. The objectives/strategies will be further defined in the months of January and February, 2007. . CSAH 75 Renewal . Downtown Revitalization . Update Economic Development Plan included in the 2002 Comprehensive Plan. . Proactive communication with business owners. . Approval/implementation of architectural services grant programs beginning with five property owners within the downtown who have expressed a desire to secure architectural renderings. . Facilitation of communication between the COllege of St. Benedict and the business community to exchange information regarding the impact CSB has on business owners, in terms of both increasing clients and potential competition between services provided. City of S1. Joseph EDA 2006 Annual Report 21 I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda - FSA Plan Amendment DATE: January 4, 2007 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM FSA Plan Amendment - Requested Action: Authorize an amendment to the FSA Plan, incorporating a limited FSA Plan. PREVIOUS ACTION Over the past years the City has offered a Flexible Spending Account for employees. The employee solely pays the contributions the City sponsors the benefit. Since the City is offering two types of insurance, a traditional health insurance and an HSA. If an employer offers an HSA then employees cannot participate in a traditional FSA Plan, as the HSA is also pre-tax. Therefore, we must offer both a limited FSA and typical. RECOMMENDED COUNCIL ACTION Authorize the amendment of the FSA plan to include a limited FSA. FISCAL IMPACT COMMENTS/RECOMMENDA nONS I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Transportation Plan DATE: January 4, 2007 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Transportation Plan PREVIOUS ACTION Since the December 21, 2006 Council meeting only one comment has been received and that is regarding 12th A venue. Weare still gathering that information and will forward as soon as we have. Also, at the last meeting a question was raised regarding some information regarding the APO information and more current information was available. SEH will be updating that section and provide new pages for the Council. Please bring your copy with you. RECOMMENDED COUNCIL ACTION Accept the 2006 Transportation plan as corrected, authorizing staff to use the same as a planning tool when meeting with developers. FISCAL IMP ACT COMMENTS/RECOMMENDATIONS Just a reminder that before the Plan is adopted in the Comprehensive Plan a public hearing will be required. This hearing will not be scheduled until the two current corridor studies have final information. It is very likely that the hearing will not take place until the end of 2007 or early 2008. As we have information we will forward the same to the City Council. Table 5: Access Spacing Guidelines Primary Full Movement Conditional Secondary Facility Type Area Type Intersections Intersection Private Acces~ Minor Arteria UrbanlUrbanizing y., mile 1/8 mile Highly restricted Permitted Minor Arteria Rural y., to 'l2 mile 1/8 to y., mile subject to conditions Permitted Collector Urban/Urbanizing 1/8 mile 300-660 feet subject to conditions Permitted Collector Rural y., mile 1/8 mile subject to conditions The access management standards are intended to be guidelines for the City to utilize as new development or redevelopment occurs. The intent is that over time as land areas are developed or redeveloped, the access to the different classes of roadways will meet these guidelines. If there are existing. problems or a major road reconstruction project is proposed, the techniques and guideline standards can also be applied to retrofit existing roadways. 3.4 Design Guide The design criteria presented in this section should be used as a general guidance for the development of the roadway system in the City of St. Joseph. Each segment of roadway within the City should be reviewed in greater detail at the time of design and/or construction. The following pages provide design recommendations and typical roadway guidelines for a network classification system including minor arterials and community collectors. 3.4.1 Minor Arterials Minor arterial roadways connect important locations within a region. They connect the City ofSt.Joseph with other cities (St. Cloud, Waite Park) and with other important locations within Stearns County and the region. They also provide supplementary connections to business concentrations and other important points outside of the county or region. Minor arterials emphasize mobility rather than providing access (see Figure 3). Typical Posted Speed: 30-40 mph in urban/urbanizing areas 35-55 mph in rural areas Number of Travel Lanes: 2-4 lanes; depending of projected travel demand (10,000-12,000 ADT is a typical threshold for 4-1ane need). Right-of- Way Requirements: Transportation Plan City of St. Joseph A-ST JOE 0609 Page 15 8' 10' P.w~>d Shoulder 10' Pavoo ShouJdw f. 15' 14' w 22' 22' 80'-120' ww ww Minor Arterial (Two-Lane Rural) 2Jl' 36' 100'-12.0' ww R/W Minor Arterial (Four-Lane Undivided Urban) 120'-150' R/W R/W Minor Arterial (Four-Lane Urban Divided) . Emphasize Mobility Rather Than Providing Access to Local Properties . Design Speed: 45-55 Miles Per Hour . Typical Posted Speed: 30-40 Miles Per Hour in Urban Areas, and 35-55 Miles Per Hour in Rural Areas . Two-Lane or Four-Lane Facility. A Four-Lane Roadway May be Divided with a Raised Center Median . RecornmendAdjacent 10' Bicycle/Pedestrian Trail . 80'-150' Right-of-Way Corridor (150' Corridor Desired if Four-Lane Divided Facility is Ultimately . Anticipated) . The Estimated Construction Costs Per Mile of a Regional Arterial Roadway Could Range from Approximately $750,000 to Over $1.5 Million Figure 3 Potential Minor Arterial Roadway Cross Sections Page 1 of2 Judy Weyrens Subject: FW: Attachments: December 4, 2004.pdf; April 19 2001.pdf; bills payable january 2007.tif From: Judy Weyrens Sent: Thursday, January 04, 2007 2:35 PM To: 'Frank, Stephen'; AI Rassier; 'Renee Symanietz'; Richard Carlbom (rcarlbom@dfl.org); Ross Rieke; Wick, Dale Subject: Good Afternoon -- I have asked Cynthia from MDG to review the Comprehensive Plan as it relates to the Transportation plan to see if it is in conflict. I have attached her comments below. I have also been reviewing the minutes for past actions and these are for your information. Following is language included in the Comp Plan relating to the 12th Ave. issue. I've included applicable text at the close of this email. The text describes the existing roadway as a 'neighborhood collector' and notes the APO classifies as a minor arterial. Recommendation statements included in both chapter 4 (land use) and chapter 6 (transportation) recommend the City designate and preserve collector streets and include 12th Ave SE in the 'and/or' discussion related to collector streets. The recommendations were to determine the future classification of 12th Avenue. Applicable text follows: Land Use: Chapter 4, recommendations in Planning District 10: "The City should determine the need for the future extension of CSAH 133/12th Avenue, Sixteenth Ave SE or 95th A venue as a North/South collector street. The City should designate and preserve a corridor and set up a fund for environmental expenses in conjunction with said designation. " Transportation: Chapter 6, recommendation: "In the context of regional transportation planning which has been discussed and to most efficiently provide for the development of future roadways, the City should develop an official future transportation map with collector streets, spacing guidelines (every 1/2 mile). Participation by the public and City entities should determine the merit of extending CSAH 2/CSAH 3 south and east as a means of bypassing the Highway 75 corridor, reducing truck traffic within the heart of the City and providing an east/west collector street in the southern portion of the City. Easterly north/south collector street( s) should also be designated i.e. CSAH 133/12th Ave SE, Sixteenth Avenue SE and/or 95th Avenue. The City should also determine a designated location for a continuous northerly east/west collector street i.e. 320th Street." Text included in Chapter 6, pg. 2: Neighborhood collectors include Joseph Street, 12th Avenue SE, Pond View Lane, Third A venue NW, Second A venue NW, Ash Street and Elm Street. It is noted the APO classifies 12th Avenue SE as a minor arterial, however, due to the fact several driveways back onto the street and there a three stop signs along the length of the street, it is classified here as a neighborhood collector. 1/412007 Extract of Minutes - December 4, 2003 Tim Erkilla - Arcon AUAR: Tim Erkilla of Westwood Professional Services approached the Council to discuss the proposed Arcon Development. Erkilla stated that his firm has been hired by Arcon to design the proposed housing development. Previously the City Council had authorized the use of an AUAR for the environmental assessment process. This process is lengthy and looks at every facet of development, including transportation. Erkilla stated that he recently coordinated a meeting between Stearns County, the St. Cloud Area Planning Organization and City Staff including the Engineer and Administrator. The purpose of the meeting was to review proposed transportation routes in relation to the Arcon Development and the master transportation plan of the City. Erkilla presented the Council with a proposed transportation route that he is requesting to insert in the AUAR document. The document includes the future north corridor known as Field Street, the southern corridor known as Callaway Street and the extension of 1 ih Avenue NE. The extension of 1 ih Avenue NE includes the reconfiguration of Jade Road. Wick questioned if the Council approves the exhibit presented at this meeting, if we are then obligated to construct the road. Wick stated that he does not see 12'h Avenue NE serving as a major roadway. Erkilla responded that the Council is not obligated at this time, rather the plan is intended to represent the best guess as to how the area would be served. There are many factors in determining the location of a roadway and that process has yet to begin. Rassier stated in his opinion the City always intended for 1ih Avenue to be extended and that needs to happen along with the development of 88th Avenue. It is also his opinion that 88th Avenue will be the major north/south connector and 12'h Avenue will function more as a neighborhood collector. City Engineer Joe Bettendorf stated that even though 12th Avenue will connect to County Road 121, it can be designed with a residential flair including trees and walkways. The Council by consensus supported the transportation plan submitted by Erkilla and acknowledged that it will be included in the AUAR document for discussion purposes. CITY ENGINEER REPORTS Storm Water Manaqement Plan: Shannan Smith of SEH presented the Council with the proposed Goals and Policies for the Storm Water Management Plan. The proposed plan will include the following: Assessment of Current Situation Includes the classification of significant storm water management problems and determines existing conditions. Analysis of Management Strategies A philosophy for handling storm water runoff using one or more of the following methods: . Conveyance Philosophy . Ponding Philosophy . Combination of conveyance and ponding . Develop and Treat Philosophy . Regional Pond Philosophy . Land Use Control Philosophy . Enhanced Practices Philosophy Plan Goals . Storm Water Runoff Management (Water Quality) . Water Quality . Erosion Control . Wetland Management . Public Participation, Information and Education . Drainageway Maintenance . Recreation, Open Space and Wildlife . Ground Water . Regulations/lntergovernmental Relations Extract of City Council Meeting April 19, 2001 Pond View Ridqe VI: Bettendorf informed the Council that at this time a decision would need to be made regarding the sidewalks in Pond View Ridge VI, as the developer is in the process of staking the road. Bettendorf stated that he, City representatives, and the excavator met in the field. Twelfth Avenue SE was designed as an 80' road, as such the curb is setback into the wooded area. The most trees would be saved by eliminating the sidewalk. However, as an alternative the sidewalk could be constructed going around trees. The grade of the land also is presenting some problems to the developer. When the roads are placed the property is sloped back to the sidewalk area. In some areas, if the trees are saved, the slope for the driveways will be considerable and may not be desirable. Bettendorf also commended the developer for working with the City and residents to save as many trees as possible. Rassier stated that he has been approached by residents who want the sidewalks constructed as it is safer to walk with children at a different level than automobile traffic. Rassier continued that the City would best be served by changing the design of the sidewalk, going around trees. Hosch concurred with Rassier and stated he is more concerned with saving lives than trees and the installation of sidewalk is a matter of public safety. Ehlert stated that when Pond View Ridge was originally presented to the City, the road design was a major issue. It was the St. Cloud Area Planning Organization that required 1 ih Avenue SE be designated a major arterial roadway. Ehlert stated it is his opinion that a residential area should not include a major roadway. Ehlert stated he still has concerns whether or not the City needs to construct 1ih Avenue SE as a major arterial. Bettendorf stated the Council can reduce the width of the tarred surface from the proposed 44' to 40', provide a 5' - 7' area for snow removal and construct a 5' sidewalk. The combination of footages in this scenario would reduce the number of trees removed. Bettendorf stated the Council needs to plan an east/west roadway and 1 ih Avenue SE is the logical road. While the road may not be needed at this time, it will as the City grows to the south. Without an east/west corridor the City will limit the growth potential. Hosch made a motion establishing the following improvements in Pond View Ridge VI: Paved road width for 12th Avenue SE 40' Sidewalk width 5' Setback area (snow removal) 5' to 7' Sidewalk design winding around trees Discussion: Rassier stated that he would prefer the roadbed to be 42' as the majority of 1Zh Avenue SE is already constructed at 44'. The motion was seconded by Ehlert and passed unanimously. Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: January 4.2007 Engineering ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Water Treatment Plant Furniture PREVIOUS ACTION N/A RECOMMENDED COUNCIL ACTION Review quotes for furniture for the new WTP. Quotes are due on January 3, 2007, and will be provided to the council prior to the January 4, 2007 Council Meeting. A ward to be based on review and recommendation to be provided prior to the City Council Meeting. FISCAL IMP1'\CT To be provided at the City council Meeting. COMMENTS/RECOMMENDATIONS SEH has meet with City Staff to review the needs for furniture for the new WTP and is currently obtaining quotes. The cost is to be funded with contingency funds from the water treatment plant budget. Total contingency funds used to date (including proposed C.O. # 7) is $93,036. Remaining contingency balance is $206,964 (with the project being approximately 70% complete.) The cost of the furnishings would be deducted from the contingency balance listed above. 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I\) ..... -I -10 ::j )>);! -< X, -EI7 -EI7 -EI7 -EI7 -EI7 -EI7 -EI7 -EI7 -EI7 -EI7 -EI7 ~ -EI7-E17~~-EI7-E17 ~ ~ 0 0 en , I , I I I , , I I , , , I I I -I )> I ~~~ -EI7 -EI7 -EI7 ~ ~ -EI7 ~ -EI7 -EI7 -EI7 ~~ -EI7-E17-E17~~-E17 ~ ~ en ~ d 0...... m~ ~ 01\) (J1-~ I , , I I I I I , , , I , , , , , I , :$1\)00 . 0 m :$:$I I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Confirmation of Office Hours DATE: January 4, 2007 Administration ORIGINA TING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Confirmation of Office Hours PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Confirm the Office hours of Monday through Friday 8:00 AM to 4:30 PM FISCAL IMP ACT COMMENTS/RECOMMENDATIONS The City Office is currently open from 8:00 AM to 5:00 PM and I am requesting to change the hours from 8:00 AM to 4:30 PM. In contacting the area Cities the only City that is open until 5:00 PM is Waite Park. All other Cities and Counties close at 4:30. The change of hours would reduce the lunch hour from the current I hour to 30 minutes. If an employee wished to keep the old office hours they could continue to do so, but the office would still be closed. It is my intent to continue working until after 4:30 PM, but the phones and door would not be answered. Phone calls and visitors after 4:30 PM are not very common. Most people assume we are closed. We would notify the public via the web page, cable access and St. Joseph Newsleader. I Attachment: Yes orNo REQUEST FOR COUNCIL ACTION Appointment of Public Works Director DATE: January 4,2007 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Administrator Reports - Appointment of Public Works Director PREVIOUS ACTION The City Council has authorized the creation of the management position entitled Public Works Director. This position is outside of the AFSCME Union and was included in the Springsted Study. RECOMMENDED COUNCIL ACTION FISCAL IMPACT COMMENTS/RECOMMENDATIONS As per the AFSCME contract, all positions must be posted internally for any qualified candidate to make application. As of today I have only received one application, Dick Taufen. Since the deadline is Thursday, I will provide additional information at the Council meeting. If more than one candidate expresses interest, an interview committee must be established. City of St. Joseph INTERNAL JOB POSTING Public Works Director The City of St. Joseph is creating a management position entitled Public Works Director. This position will be responsible for administrating the activities of Public Works. Please find attached the job description for the position. Note the position has the FLSA Status as Exempt and is a non union position. Employees wishing to be considered for this position should notify the City Administrator by January 4,2007. =?~~d .~/2 I Jot Public Works Director FLSA Status: Exempt General Definition of Work Performs difficult advanced technical and administrative work directing and supervising the activities of the City's various public works operations; maintaining records and files, preparing reports, and related work as required. Work is performed under the general direction of the City Administrator. Supervision is exercised over Utility Operator, Maintenance Supervisor and Maintenance Worker. Essential Functions The following functions are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. . Supervises department operations; establishes department activities and performance standards; effectively recommends hiring personnel, assigns and prioritizes work; conducts employee performance reviews and recommends disciplinary actions including termination as warranted. . Oversees the City's streets and parks maintenance activities; operation of the City's water and wastewater systems, and maintains City storm water facilities and drainage ways. . Sets department policies and operational procedures. . Oversees the purchase and maintenance of equipment and tools; participates in decisions to contract for various services. . Develops and monitors the department budget . Manages safety program . Coordinates the review of site plans and construction projects with the City's consulting engineer. . Meets with citizens on a variety of issues . Attends various meetings . Performs related tasks as required Knowledge, Skills and Abilities Thorough knowledge of the practices of municipal street, water and wastewater utilities, heavy equipment, parks and grounds maintenance and related activities and services; thorough knowledge of the equipment and tools needed for an efficient and effective street, drainage, equipment and parks and grounds maintenance and water and wastewater utilities programs; thorough knowledge of the occupational hazards and necessary safety precautions; ability to review and analyze plans and specifications for the construction of public facilities; ability to formulate safe operational policies and procedures; ability to maintain records and prepare technical reports; ability to supervise the work of subordinates; ability to establish and maintain effective working relationships with associates; contractors and the general public. Education and Experience Associates/Technical degree with coursework in engineering, construction, or related field with certifications as indicated in the Special Requirements section and considerable experience in maintenance operations and supervision Physical Requirements \. This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work occasionally requires using hands to finger, handle to feel, stooping, kneeling, crouching or crawling, reaching with hands and arms and pushing or pulling; work has no special vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and toreceive detailed information through oral communications and/or to make fine distinctions in sound; work requires visual inspection involving small defects and/or small parts, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to extreme cold (non-weather), wearing a self contained breathing apparatus and exposure to blood borne pathogens and my be required to wear specialized personal protective equipment; work is generally in a loud noise location (e.g. heavy traffic, large earth- moving equipment. . Special Requirements Class C Water Certification Class 0 Wastewater Certification Possession of an appropriate commercial driver's license valid in the State of Minnesota Job Classification Class 11 Salary Range $ 55,393 - $ 75,382 Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: 12/27/2006 Engineering ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM WTP Construction Report No.4 PREVIOUS ACTION RECOMMENDED COUNCIL ACTION No Action - for information only FISCAL IMPACT COMMENTS/RECOMMENDATIONS See attached update. P:\P1\S\stjoe\common\D39 Req Council Action\ WTP update.doc City of St. Joseph Water Treatment Facility December, 2006 Construction Report No. 4 City of St. Joseph Water Treatment Facility December, 2006 Report No.4 SUMMARY Contract Time SUmmary Award date: November 10, 2005 Notice to proceed: February 24, 2006 Substantial completion date: April 30, 2007 Final completion date: July 30,2007 Contract Cost SUmmary Original contract amount: $5,764,932.90 Approved change orders: $77,803.00 Pending change orders (#7) $15,233.00 Current contract amount: $5,842,735.90 Earnings to date: $4,787,161.02 Less retainage: $239,358.05 Payments to date (No.1-No.9): $4,547,802.97 Earnings as % of contract: 77.8% Status of Construction -Glu lam beams and columns being installed -Exterior brick is done -Working on.pipe installation in pump room, backwash tank, and detention tank -Electrical work throughout the building and site (50% complete to date) -Curb and gutter, paving is complete UDcomina Construction -Built-up roofing on East, West, and South areas, and metal roofing on North area -Piping work -Electrical and Mechanical work to continue Schedule - see updated schedule (attached) Chanae Orders & Outstandina Issues The project budget includes a $100,000.00 allowance for security/telephone systems. The council approved $31,370.00 for an access control system (card reader system instead of traditional locks) and $8,450.00 for a security alarm system for the new water treatment plant, existing water treatment plant, water tower, and two existing pump houses to be provided by Heartland Security. The amount anticipated for the phone system is approximately $20,000.00 to be provided by Schwegel. The door hardware and electrical sub-contractors are in the process of preparing cost estimates for the additional work and materials required to equip the doors for electronic entry control. The change order no. 7 City of St. Joseph Water Treatment Facility December, 2006 Report No.4 request will be forwarded to the council when we receive the final quotes from the contractor. SEH is currentlyworking with City staff to obtain quotes for furnishings for the new water treatment plant. The cost is anticipated to be approximately $35,000.00, and is to be funded under the contingency funds from the water treatment plant budget. Quotes for the furnishings will be provided to the council in January. Distribution: Judy Weyrens, City of St. Joseph Mike Sworski, City of St. Joseph Tracy Ekola, SEH City Council Members Dick laufen, City of St. Joseph Steve Campbell, SEH Mark Johannes, SEH John Thorn, SEH City of St. Joseph Water Treatment Facility December, 2006 Report No.4 City of 81. Joseph Water Treatment Facility December, 2006 Report No.4 City of 81. Joseph Water Treatment Facility . December, 2006 Report No.4 .' SEH January 4, 2007 RE: City of St. Joseph St. Joseph Water Treatment Plant SEH No. A-STJOE0605.00 Ms. Judy Weyrens City Administrator City of St. Joseph 25 North College Avenue St. Joseph, MN 56374 , Dear Judy: After reviewing the four quotes SEH received on January 3,2007 for the FF&E Package for the Water Treatment Plant, as well as reviewing the existing furniture standards the city has in place with Steelcase, it is our recommendation to approve the Marco quote. Marco quote was based on the SteeIcase product line for the office workstations and seating used through out. Marco's quote also included the storage units and the white boards. As noted on the Quote Tabulation Sheet, we did not receive a window treatment quote; SEH was able to acquire a quote from the Little Blind Spot for the window treatments. They provided a quote for the lnsolroll Solar Screen Shades; this window treatment specified cuts the glare and the amount of sunlight penetrating the room but still allows the view outside. The Little Blind Spot provided an installed quote of - $688.01. SEH recommends approval of the quote from the Little Blind Spot for the window treatments. After the meeting this morning at the jobsite the contractor stated that they would be ready for furniture on March 15, 2007 the above vendors should have no problem in meeting this installation date. If you have any questions please give me a call at 320.229.4345 to discuss any concerns you may have. Sincerely, MOl~" Interior Designer mao c:\sch mis<:\sl Joe wQltr neatment plant\l~rocOlnendatiOfl.dt..)C Sh(lI't Elliott H~,ndricksof1 Inc., 1/.00 2Sth Aven"" South. PO. Box !717. 5c Cloud. tiN S6302" 1717 SEH is an equal opporttlnit)' "mplo~er I www.sehlnc.comI320.129-4300 I 800.572,0617 ! 320 229A301 tax QU. OTE TABULATION 1 I' I ,I SHEET .. .. . 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KNOLL 1. :r t ~: f f t ji f ~; ~ } t: j; I , 01/04/2007 13:43 3202533216 LITTLE BLIND SPOT PAGE 02 INSTAlJ-. A 1: Name:~EU / kotA~ Address:. /' City: Day Phone: 2. ~<t.... ~~~S Nisht. Phone: - Ce[~_~~~ - ~~O t ........ ..~.__... ow _ 'M,.M'" _ .__ . ~=-~!:~~~y'~.~.~it ~;J~~?~;;~jf.!catj~~~ and estimates: . . SOlD TO: NamS't. ~ u...,jl,,~R.. A~dres5:-'-:~ '^~ t-A..~\.J"\' . ~ \....P>. ~ CIty: Day Phone: NiSht Phone: Gel! I Fax;: 32 -. 32nd Avenue <,r-p;~~rde1 # St. Cloud, MN 563~~-.../ Ph: 320..253..3067 ~ !~ .. 7 1 9 3 2 Fax: 320-253..3216 I ( Page_of_pages ~~.~.:" .'...... ..,....:..~:....~~:.Q~~\t--:~;-~.~-C~)~ =b~ ~ .. .~~~\A ~ ~ i\-~i::.. .- ... " ..-. ...._~ . ....---. --....--- ~ .._........ ----.---. ... .._----.... .--.-.... J.b 6gB. O( .-'----.....____._.____~_ \.. c>~Al.....,_: !-'<"... ".__'_N..__._. "-...-'____,.1_._ ----"., .-.'-- ----..... ----..... ~F~~~I.~\r...~~ __ '. I \. ~)t., "C ~ r:I::"~~~~\.A~ _.._....~_.._---_.- .......--...--------..- . ~ · ADDITIONAL CHARGE OF $3 .00 P~& BRACKET TO REMOVE EXISTING WINDOW COVElUNG HARDWARE. Method of Payment: We propose to fumlSoh ma.teria[ &. labor/ complete in aecordance with the above specific:.a.tions, for the s(Jm listed above. The prices quoted aTe linn for 30 days only. Prices may inctease after 30 days. TERMS: A 50% deposit is required on .all orders. The baLance i~ -payable 00 the installer upon completion. This is a cuseom Mdtr. The products ordered for YOll are custom mad~ a.nd e.tnnot be e.tncelted, returned or exchanged. All product is guaranteed to be as Apecified .and of quality workm.tnship. AU wotk is to ted in' i manner. Our workers are covered by Workman IS Compensation Lnsurimce. Thil> propot;a.( was prepilre ~' roo..... of ~;-....bove prlco&, ~...-'.n<! ,......,. .....f=my .nd... he""" -pm!. X J Date: : .-