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Home My WebLink About2007 [02] Feb 01 {Book 39} www.cityofstjoseph.com CITY OF ST. JOSEPH St. Joseph City Council February 1, 2007 7:00 PM 1 . Call to Order 2. Approve Agenda 3. Consent Agenda Bills Payable - Requested Action: Approve Check Numbers 38368 - 38409 Minutes - Requested Action: Approve the January 2007 Minutes Gambling Application - Requested Action: Accept the Lawful Gambling Application for the Stearns County Thundering Toms for an event to be held at the Trobec's Event Center on March 30, 2007. Gambling Application - Requested Action: Accept the Lawful Gambling Application for the St. Cloud Heritage Quilters for an event to be held at the College of St. Benedict on October 6th and ih, 2007. Application for Payment - Requested Action: Authorize the Mayor to execute Payment Application #11 for the Water Treatment Facility and authorize payment to JT Jones in the amount of $ 220,135.30. Application for Payment - Requested Action: Authorize the Mayor to execute Payment Application # 9 to RL Larson Excavating in the amount of $ 3,706.90. Application for Payment - Requested Action: Authorize the Mayor to execute Payment Application # 4 for the Centennial Park Improvement and authorize payment to Gohman Construction in the amount of $ 9,410.00. Gambling Application - Requested Action: Accept the Lawful Gambling Application for the St. Joseph Volunteer Firefighters for an event to be held at the Trobec's Event Center on April 13, 2007. Non Union Employees - Requested Action: Accept the recommendation of the Personnel Committee finding the reviews of the non-union employees satisfactory, thereby accepting the 2007 Compensation. 4. Public Comments to the Agenda 5. 7:05 PM - Public Improvement Hearing, 2007 Improvements a. b. c. Administrdtor Judy Weyrens MdYor Richdrd Cdrlbom d. e. Councilors Steve frdnk AI Rdssier Renee Symdnietz Ddle Wick f. g. h. i. 6. 7:30 PM - City Engineer Reports a. Storm Sewer Replacement b. 2007 Proposed Street Improvement Project c. 7. Department Head Reports 8. Mayor Reports a. APO Federal Funding 9. Council Reports 10. Administrator Reports a. Police Policies 11 . Adjourn 2..) College Avenue. North' PO Box 6b8 . Sdint. Joseph, Minnesotd )6')74 Phone ,2..0.,6,72..0: FcJX -j2..0.,6,.0,42. J'// I(~V'L-/ St. Joseph City Council February 1, 2007 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS 4. 20. 21. NAME ADDRESS 1. Go.V'y {)M(J~f' ;)1fb>f /Q3 ReI five &L ~Se.P~ QUe..NrJA' j7t:1lVobuve/C ,J.. ftJ// rJftJ}/;r~Cje,tpJ 5r~e. / . 4- U f)J-S- :JrJ-~ 5:/Al .; ~~.9~~ 9-'71)6-6" L-D v.d /;h/ '.' '/ jRn ~ --J fJo ~ l3.wJ4 (J~.J' '" ~:3 t...k I!--> .J. 1 S;,r.. ~-i s &/ ~~1A/~ (()3 /i./ 12~ se= ~r/::)c~ ?O'S &J{J) Il-ve :IE. \,b+J- C:f'5b-_'1;'~ C?~ ..- hmt~ ::::;\~teN SeX: v..f'Q.(+-< petie /~~ (Z#~~L-j tf:~~I!~ ~~1~~~ A (!l~d) 2. 3. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. City of St. Joseph Page 1 Bills Payable January 29,2007 Cheek Search Name Comments Amount FUND DEPART OBJ Nbr 038368 EFTPS Reg pp 1',2, Reg $3,776,25 101 038368 EFTPS Reg pp 1 ,2 Reg pp $1,249.78 101 038368 EFTPS Reg pp 1.2 Reg pp $3,388.10 101 038369 COMMISSIONER OF REVENUE Reg pp1.2, Reg $1,698.95101 038370 PERA retirement pay- $5,339.50 101 038370 PERA retirement pay~ $233.00 101 038371 ING LIFE INS & ANNUITY COMPANY deferred comp $225.00 101 038373 POSTMASTER J.an billing $117.87 603 43230 322 0383.73 POSTMASTER Jan billing $117.86 602 49490 322 038373 POSTMASTER Jan billing $117.86 601 49440 322 038374 COMMISSIONER OF REVENUE Sales Tax audit- $467.68 105 42210 441 038374 . COMMISSIONER OF REVENUE Sales Tax audit- $405.32 101 45202 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $374.14 101 43120 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $62.36 601 49440 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $4,849.10 601 49440 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $260.86 101 41430 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $742.43 101 43120 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $46,490.84 603 43230 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $1,496.58 101 41430 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $404.32 101 43120 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $16.74 601 49440 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $1,916.74 601 49440 441 038374 COMMISSIONER OF REVENUE Sales Tax audit- $311.79 101 42120 441 038375 MINNESOTA UC FUND Unemployement $3,927.55 101 42120 142 038376 ABBOTT, LONNIE 2 park board mtgs $70.00 101 41120 103 038377 ACCLAIM BENEFITS-REIMB Medical $65.46 101 038378 AMERICAN BUSINESS FORMS utility bills $99.61 602 '49490 200 038378 AMERICAN BUSINESS FORMS utility bills $99.62 603 43230 200 038378 AMERICAN BUSINESS FORMS utility bills ~$99.61 601 49440 200 038379 BERGHORsT, BRUCE 4 park board mtgs- $140.00101 41120 103 038380 BLUE CROSS BLUE SHIELD MN Select - Feb $4,983.00 101.' 038380 BLUE CROSS BLUE SHIELD MN VEBA-Feb $292.00 101 038380 Bl,UE CROSS BLUE SHIELD MN HSA - Jan $9,547.50 101 038380 BLUE CROSS BLUE SHIELD MN Select - Jan $5,617.50 101 038380 BLUE CROSS BLUE SHIELD MN VEBA - Jan premium $292.00 101 038380 BLUE CROSS BLUE SHIELDMN HSA -Feb $9,547.50 101 038381 CENTRAL MN FIRE AID ASSOC. 2007 Membership $50.00 105 42240 433 038382 COALITION OF GREATER MN CITIES 2007 CGMC $30.00 101 41310 331 038383 DAN SEBBYS FIREARMS ammo $711.42 101 42140 210 038384 GOLD'S GYM 2007 Membership $423.08 101 41430 136 038385 INTEGRACARENVILLlAMS CLINIC Medical Director $500.00 105 42270 300 038386 INT'L ASSOC OF POLICE CHIEF Membership Dues- $100.00 101 42120 433 038387 KEEPRS, INC/CY'S UNIFORMS K Morin-clothing $40.95 101 42120 102 038388 KENNEDY & GRAVEN, CHARTERED Meadowvale project $4,943.96 425 43122 530 038389 KLN DISTRIBUTING, INC virus software $149.10 603 43230 215 038389 KLN DISTRIBUTING, INC backup cleaning $61.77 101 41430 210 038389 KLN DISTRIBUTING, INC virus software $149.10 101 42120 215 038389 KLN DISTRIBUTING, INC virus software $149.10 602 49490 215 038389 KLN DISTRIBUTING,INC virus software $149.10 601 49440 215 038389 KLN DISTRIBUTING, INC virus software $149.10 101 41430 215 038389 KLN DISTRIBUTING, INC virus software $149.10 101 43120 215 038390 LEAGUE OF MN CITIES . 2007 Exp Conf $195.00 101 41110 331 038391 LESNICK, MARGE 4 park board mtgs- $140.00 101 41120 103 038392 MAIER TYPEWRITER SERVICE printer toner $56.40 101 41530 200 038392 MAIER TYPEWRITER SERVICE HP toner $71.30 101 41430 200 038393 MINNESOTA BENEFIT ASSOCIATION J Klein-Life Ins $38.84 101 038394 MINNESOTA CHIEFS OF POLICE ASN TraingApr 16-19, $275.00 101 42140 331 038395. MUNICIPAL DEVELOPMENT CORP eda contract $2;069.65 150 46500 300 038396 MUSKE, CHUCK 3 park board mtgs $105.00 101 41120 103 038397 OFFICE DEPOT W 2's 1099's $51.33 101 41530 200 038398 OFFICE MAX office supplies $66:34 601 49440 200 038398 OFFICE MAX office supplies $76.38 101 41530 200 City of St. .Joseph Bills Payable January 27,2007 Page 3 Check Search Name Comments Amount FUND DEPART OBJ Nbr 038407 TOS METROCOM telephone $100.25 602 49470 321 038407 TOS METROCOM telephone $189.44 101 45201 321 038407 TOS METROCOM telephone $100.49 105 42250 321 038407 TOS METROCOM telephone $42.84 150 46500 321 038407 TOS METROCOM telephone $57.63 601 49440 321 038408 TORBORG, PATTI ink cartridges $47,06 105 42210 200 038409 XCEL ENERGY Dee usage $449.39 602 49480 381 038409 XCEL ENERGY Dee usage $274.97 101 43160 ~86 038409 XCEL ENERGY Dee usage $116.20 602 49470 381 038409 XCEL ENERGY Dee usage $21.30 602 49471 383 038409 XCEL ENERGY Dee usage $261.72 602 49480 383 $212,598.9 ~,. DRAFT January 4, 2007 Page 1 of 3 Pursuant to due calland notice thereof, the City Council for the City of St.Joseph met in regular session on Thursday, January 4, 200Tat 7:00 PM in the SL JosephCityHall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz, City Administrator Judy Weyrens City Representatives Present: City Engineer Tracy Ekola, Public Works Director Dick Taufen Others Present: Barb Wick, Sr. Paula Revier, Margy Hughes, Linda Hutchinson, Brian & Rachel Gerads, Thomasette Scheeler,' Ronnie Carlbom, Shelly Noulin Approve Aoenda: Symanietz made a motion to approve the agenda with the following addition: Add5(a) AFSCME Contract The motion was seconded by Rassier and passed unanimously. Consent AQenda: Symanietz made a motion to approve the consent agenda as follows: a. Bills Payable - Approve check numbers 038243..038307. b. Application for Payment - Authorize the Mayor to execute Pay Application #10 for the Water Treatment Facility and authorize payment to John T. Jones in the amount of $210,633.04. c. Change Order - Authorize Change Order #7 for additional work and hardware required for the access control system in the amount .Of $15,233.00.00. d. Application for Payment - Authorize the Mayor to execute Pay Application #6 for the 2006 Street Improvement Project and authorize payment to C & L Excavating in the amount of $29,438.89. e. Application for Payment - Authorize the Mayor to execute pay Application #3 for the 2006 8th Avenue NE Improvement Project and authorize payment to C & L Excavating in the amount of $11,962.21. f. Patrol Oar Replacement - Approve the replacement of the 2003 Crown Vic Patrol Car as the City IS on a rotation of 3 years or 90,000 miles. g. EDA Annual Report - Accept the EDA 2006 Annual Report as presented. h. FSA Plan Amendment - Authorize an amendment to the FSA Plan, incorporating a limited FSA Plan. The motion was seconded by Wick and passed unanimously. Public Comments to the Aoenda: - No one present wished to speak. Transportation Plan: Mayor Carlbom addressed the Council and the public by stating that, although the City may approve the Transportation Plan at this time, this action does not amend the Comprehensive Plan. The Planning Commission will conduct a public hearing before the plan becomes part of the Comprehensive Plan which be scheduled until the current Corridor Studies (North and South easUwest corridor studies) are completed. The final results of those studies will be incorporated into the Transportation Plan before final adoption. The plan is being considered as this time so that staff can use the information as a planning guide when meeting with developers. Kate Minier, SEH, approached the Council to discuss the changes that have been made to the Transportation Plan since it was presented in December. She stated that they have changed the design speeds as addressed by Wick so that they are consistent with the APO guidelines. With regard to classification of the Collector Streets such as 1 ih Avenue SE, they have not changed since December. . Minier stated that although some roadways aren't ideal, the City needs to work around current development within the City when planning roadways. For example, 1ih Avenue connects to CSAH 75 which is a signalized intersection. As such residents will choose that road regardless of the classification ~~,,;-- DRAFT January 4, 2007 Page 2 of 3 of the roadway. Miner added that a TransportationF'lan isa working document that should be used and updated regularly. Rassier made a motion to accept the Transportation Plan as presented, allowing staff to use the same as a Planning Tool. The motion was seconded by Rieke. Wick stated that he would not vote in favor of accepting the Transportation Plan as people base their lives on how the roads are set up within the City. Changing road classifications can have major implications to the residents abutting the affected streets. Rassier reminded the Council that this is a guide for the City and the committee who worked on this looked at different issues and needs within the City. Ayes: Carlbom, Rassier, Rieke, Symanietz Nays: Wick Motion Carried 4:1:0 AFSCME Contract: Carlbom stated that the negotiating Committee met with representatives of AFSCME to resolve outstanding issues for the 2007 - 2008 Labor Agreement. The Council has previously rejected the proposed contract, as the City could not hire the two new maintenance workers to work on Saturdays and Sundays. The Committee has reached an understanding with AFSCME and the language has been modified that will allow the two workers hired in 2007 to work Thursday through Monday, 7:30 AM to 4:00 PM. Further, AFSCME has agreed to meet in January to discuss the implementation of the Springsted Study. Therefore, Carlbom recommended the Council accept the AFSCME Contract as presented. Symanietz made a motion to approve the AFSCME Contract as presented with the ability to hire two new weekend maintenance employees. The motion was seconded by Rassier and passed unanimously. CITY ENGINEER REPORTS Water Treatment Plant Furniture: Ekola stated that recently the City met to review quotes for the furniture at the Water Treatment Plant. The quotes are as follows: " Marco KIA Alternative Business System Parameters $ 25,054.30 19,457.81 18,360.18 27,322.40 Staff is recommending acceptance of the quote from Marco as they have submitted a quote for all requested items and they offer Steel Case product. Steel Case product is a high end product that governments purchase at 50% of retail. They would be able to provide the City with tables, chairs, white board, and storage capabilities. The conference room in the new facility will seat 50 and will be data connected. There were some questions as to why it is not recommended to accept the bid from Alternative Business Systems. Ekola stated that Alternative Business offers recycled products and while they are the low quote, the Citywould not be comparing similar products. Carlbom stated that it is his understanding the decision is not Marco or Alternative Business System, rather new or used furniture. Weyrens added that in addition to the furniture quote, a quote for window coverings has also been provided. The project estimate for furnishings was $ 35,000. Based on the low bid, Weyrens requested that the Council authorize up to $ 30,000 for the furnishings to include window coverings. Rieke made a motion to approve accept the quote of Marco in the amount of $ 25,054.30 and allow up to $30,000 for furnishing the new Water Treatment Plant. The motion was seconded by Wick and passed unanimously. OUTGOING COUNCIL REPORTS RIEKE - No report DRAFT .. January 4, 2007 Page 3 of3 ADMINISTRATOR REPORTS Confirmation of Office Hours: Weyrens adviseq the Council that the City Office is currently open until . 5:00. She stated that she is requesting to change the hour~ to 8:00-4:30. The change in hours would reduce the lunch hour to 30 minutes. She stated that employees who want to continue to work until 5:00 would have the option to do so; however the office would still close at 4:30 and employees would be required to take the hour lunch. There is a drop box outside for those residents wishing to make payments on their utility bills. Wi.ck made a motion to approve the change in office hours to 8:00-4:30. The motion was seconded by Symanietzand passed unanimously. Appointment of Public Works Director: Weyrens stated that the City is looking to create a management team, which would include a. Public Works Director. As a management position it falls outside of the bargaining units and will not be Union. The position was posted and only one employee, Dick Tauten, requested to be considered for the position. Weytens stated that at this time it is recommended that Dick Taufen be appointed as the Public Works Director and placed on Step tourof the Springst~d wage scale. Taufen will also receive the same benefits as afforded the other non-union employees and as outlined in the Personnel Policy. . Rassier made a motion to accept the recommendation, appointing Dick Taufen as the Public Works Director and compensating him on Step 4 of the wage scale. The motion was seconded by Symanietzand passed unanimously. . APO: According to Weyrens, the APO will be meeting next week to reView the 4 proposals for the Southwest Beltway. District 742 School Proiect: Weyrens stated that the Planning Commission will be reviewing the Concept Plan for the New School on January 8,2007. They will provide a site plan for approval around March or April. At this time Mayor Carlbom thanked Council Rieke tor his service on the City Council. Carlbom stated Rieke posses a sense of community and during his tenurealways kept the best interest of the community in mind when making decisions. Carlbom encouraged Rieke to continue his involvement in the community and looks forward to working with him on comm.ittees. Members of the Council also expressed their appreciation to Rieke and encouraged him to continue working on City committees. Adiourn: Symanietz made a motion to adjourn, which was seconded by Wick and passed unanimously. Judy Weyrens Adm in istrator DRAFT January 4,2007 Page 1 of 1 Pursuant to due call and notic~ thereof, the City Council for the City of St. Joseph met in regular session on Thursday, January 4, 2007 at 7:30 PM in the St. Jos~ph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Renee Symanietz, Steve Frank City Administrator Judy Weyrens . City Representatives Present: City Engineer Tracy Ekola, Public Works Director Dick Taufen Others Present: Barb Wick, Sr. Paula Revier, Margy Hughes, Linda Hutchinson, Brian & Rachel Gerads, Thomasette Scheeler, Ronnie Carlborn, Shelly Noulin Oath of Office: Weyrens administered the Oath of Office to the following: · Richard Carl born - Mayor · Dale Wick - Council · Steve Frank ~ Council MAYOR REPORTS Appointments: Carlbom stated that he is working on his Mayoral Appointments and will have them soon. He added that he is excited for the next couple of years, as there are a lot of new and exciting things to come. COUNCIL REPORTS SYMANIETZ Conaratulations: Symanietz congratulated the incoming Mayor and Councilors. WICK Park Board: Wick reported that the Park Board has been working on their Capital Improvement Plan and they will be moving some items around the DNR doesnot have funding opportunities in 2007/ RASSIER . Stearns County: Rassieradvised the Council that Stearns County and the State of Minnesota have formed a committee to review farming operations to prevent them from disappearing. Rassier stated that he is looking for ways for St. Joseph to participate. FRANK..,. No Report . ADMINISTRATOR REPORTS Council Retreat: Weyrens finalized the date for the 2007 Council Retreat, which is set for February 15, 2007 beginning at 8:30 AM. Ordinance Books: Weyrens advised the Council that the new Ordinance Books will be delivered as soon as the final version is received from the City Attorney. Adiourn: Frank made a motion to adjourn; seconded by Rassier and passed unanimously. Judy Weyrens Administrator DRAFT January 18, 2007 Page 1 of 8 Pursuant to due call and notice thereof, the City Council for the City of St Joseph met in regular session on Thursday, January 18,2007 at 7:00 PM in the St Joseph City Hall. _ Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Steve Frank, Renee Symanietz, City Administrator Judy Weyrens CitvRepresentatives Present City Engineer Tracy Ekola, Public Works Director Dick Taufen Others Present: Margy Hughes, Phil Welter, Brenda Schenuh, Nancy Be!ts, Maritime Woida, Paula Revier, Thomasette, Sue Schultzenberg, Bob & Ellen Wahlstrom Approve Aoenda: Rassier made a motion to approve the agenda with the fOllowing changes: Add 10e Move 3d Quest Communications Contract Move for discussion after the Legislative Update The motion was seconded by Symanietz and passed unanimously. Consent Aoenda:Symanietz made a motion to approve the consent agenda as follows with changes made to the minutes as noted: a. Bills Payable - Approve check numbers 03Q309 - 038367. b. Minutes - Approve the minutes of December 21, 2006. c. Easements - Authorize the Mayor and Administrator to execute the easements for the 2007 Storm Sewer Replacement. d. Removed The,motion was seconded by Rassier and passed unanimously. - Public Comments to the Aaenda: - No one present wished to speak. S1. Joseph Action Group: Phil Welter approached the Council to speak on behalf of the S1. Joseph Action Group regarding possible Field Street alternatives.- The group believes that the study currently in progress has nOt looked at a broad enough range of criteria. They also feel that the current study uses traffic models rather than looking at the impacts on noise and air pollution. Welter added that the Cultural Resources Unit of MN Dot has completed a study of the proposed Field Street and it is his understanding . that they are recommending several properties that are eligible to be part of a historic district orare classified as historic property. He also stated that several petitions in opposition to the proposed Field Street Corridor were signed by approximately 1,100 citizens and they were submitted to the City. Welter suggested that the Council look at different alternatives keeping in mind that they may not all be the most ideal. While he aCknowledged that the following proposals are not based on technical information he encouraged the Council to review the following alternatives evaluated: 1 . Alternative Component 1: This route would include the construction of a connection from Jade Road immediately sough of 1-94, to connect with the existing frontage road which connects to County Road 2 near its interchange with 1-94. The apparent advantages of this alternative include: · Uses some existing roadway · Provides residents in the south of St. Joseph with access to 1-94 as well as anticipated commercial development around the 1-94/County Road 2 interchange. · Offers the long range possibility of adding an access to 1-94 from Jade Road' · Relieves traffic on College Avenue and Minnesota Street - DRAFT January 18, 2007 Page 2 of 8 2. Alternative Component 2: This route would include the construction of a connection from County Road 121, at or near, what is currently designated as 290th Street, running in an easterly direction to connect with the proposed extension of 20th Avenue, looping 20th sufficiently east to avoid the Rassier property. The apparent advantages of this alternative include: . Serves essentially the same -purpose, only farther south, as the proposed Field Street, that is, providing an easterly route for those living in the south of St. Joseph toward St. Cloud While avoiding College Avenue and Minnesota Street. . Impacts significantly fewer private properties · Avoids Historic Properties . Is proximate to the new St. Joseph school, positively impacting traffic flow to and from the school 3. Variation to Alternative Component 2: Instead of connecting with CSAH 75 via 20th Avenue, extend this road farther east, nearly to the Sauk River, then turn north and, while following the contour of the river, become a "greenway boulevard" eventually connecting to CSAH 75. There is an additional possibility of continuing east and crossing the river connecting with County Road 138. The apparent advantages of this alternative include: . This variation offers a road which could protect from the river from development and, along with walking and bike trails in a park-like setting, could become and attractive and environmentally sound component. . Utilizing the additional option of crossing the river, this variation then offers access to the west of St. Cloud and points beyond without using the heavily traveled CSAH 75. 4. Alternative Component 3: This route would consist of upgrading the present connection to County Road 138, enabling through access north to CSAH 75. There is also an additional possibility of improving the existing connection between County Road 138 and Hwy 23, enabling access to west S1. Cloud and points beyond without using the heavily traveled CSAH 75. The apparent advantages of this alternative include: · Uses existing roadways throughout · Takes no private property . Provides relief from congestion on CSAH 75 . Provides for additional access to St. Cloud for residents in the south of S1. Joseph 5. Alternative Component 4: This route would consist of the construction of only a portion of the proposed Field Street, a connecting road from County Road 121 to ylh Avenue. The apparent advantages of this alternative include: . Offers residents in the south of St. Joseph access to existing east-west streets, some of which could become through streets and provide access to CSAH 75. · Uses some existing roadways . Relieves traffic on College Avenue and Minnesota Street In conclusion, Welter stated that in his opinion the City needs to take a more step-by-step approach to transportation planning rather relying solely on traffic projections. He also stated that the options presented are a worthwhile set of options and he would like to see those options considered when making a decision on the proposed Field Street Corridor. Discussion: Frank stated that he has listen~d to Welter speak many times regarding this issue. He agrees with Welter in that the City should take an incremental approach to transportation planning. Although it DRAFT January 18, 2007 Page 3 of 8 may cost the City more, there would be fewermistakes made during the process. Minier stated earlier during the transportation plan presentation that it is important to look at more than two options as there are other considerations. Frank stated he agreed with Minier. Frank concluded by stating that the Council needs to make a decision very soon regarding the Field Street Corridor. Carlbom stated that he has a different opinion'regarding incremental planning. According to Carlbom, the community needs a general sense of what direction it is headed in. He added that he has seen, first hand, how it can be very costly for cities when they do not map roads before development occurs. For example, in St. Cloud, they will need to demolish homes in order to construct Pinecone Road. Carlbom also stated that the Council has extended the discussion regarding Field Street due to many reasons. He stated that it was obvious that the City needed to be more. careful in soliciting public advice as that is needed along with the technical advice. The social factors were not gathered as quiCkly as the technical factors. Carlbom added that ifthe Council votes in opposition to the Field Street Corridor as presented, the Council must come to a conclusion as to how traffic should be directed in town. According to Carlbom, it appears to be a development vs. monastery issue; however it is a community issue as a whole. Leqislative Update: Larry Hosch, House Representative, approached the Council to provide a brief LegiSlative updat~. Currently there is a proposed $2million surplus. Hosch stated that of that proposed surplus, $1 million will be 1-time money and the other million is structural surplus, which does not include inflation. According to Hosch, the State is in its best shape in the past five years. The following items will be up for discussion during this legislative session: 1. Property Tax Relief. Hosch stated that hewill be introducing a bill to restore $175 million to LGA. This year, $193,834 in LGA funds will bedistributed to St. Joseph. 2. Buying back $125,000 in local school levies. 3. Authorization for administrative fines. 4. Provide for build-out of the 800 MHz radio system. 5. Extend Northstar to the St. Cloud/Rice area. 6. Watershed District Issues Discussion: In response to Hosch's presentation, Frank mentioned the following items: · Sales Tax: He stated that he read that Minneapolis was required to send an informational letter to. all residents regarding the implementation of a City Sales Tax and questioned the burden this requirement places on municipalities. · Inflation: He thinks that the State should take inflation into consideration during the budget process. · Smoking Ban: Frank questioned whether or not there is a State Law that prohibits Cities from going stricter than the State on smoking. Hosch stated that he is confident that there will be a state-wide smoking ban. In his opinion, a smoking ban is much more fair as a statewide ban rather than by each community. This year, Wick stated, that it was announced that there were no funds available for grants from the DNR. Hosch replied that there may be some additional funds available as the legislature is looking to pass an emergency bonding bill to help with these issues. Hosch added that there will be a bill presented to acquire property abutting Kraemer Lake for a State Park. With respect to the new rules being proposed by the Sauk River Watershed District, Weyrens questioned what issues would be addressed by the legislature regarding Watershed Districts. Hosch stated that it is his understanding the Sauk River Watershed District is proposing new rules rather than new legislation. The State Auditor has reviewed the authority and operation of Watershed Districts and those findings will be released on January 25,2007. Carlbom questioned why Cities are no longer able to issue administrative tickets. Hosch stated that the previous State Auditor gave a legal opinion which did not support administrative tickets. This issues will again be addressed by the Legislature and with a new State Auditor, the position may change. DRAFT January 18, 2007 Page 4 of 8 Frank also addressed the issue of Photo Cop. Carlbom stated that the reason for the Photo Cop is to monitor motorists running red lights at intersections. Hosch stated that he is not a strong supporter if they are used for the purpose of issuing traffic tickets, but is okay with them being used for safety purposes. Wick advised Hosch that the Downtown Committee would be appreciative of any money available to assist with the burying of power lines downtown. Hosch stated that 2008 is a bonding year for the state for regional projects, so the City should let him know of any regional projects for which funding is needed. Carlbom questioned whether connecting trails over County Roads would be a regional project. Hosch advised Carlbom to gather the information and get that to him if the City is interested in pursuing that as a regional project. Mavor Appointments: Carlbom presented the Council with his 2007 Mayoral Appointments. He stated that there are a few changes. . Park Board: Allison Brown-Bell will replace Deedra Deuhs and complete the 2004-2008 term. . Planning Commission: Marge Lesnick resigned and Ross Rieke will complete her term. . Cable Commission: Tom Nahan has been re-appointed for the 2007-2009 term. . Downtown Committee: Janelle Von Pin non will be a co-chair for the Promotions Group. Frank suggested that in the future all board openings be posted on the City Website. Wick made a motion to approve the 2007 Mayor Appointments. The motion was seconded by Symanietz and passed unanimously. CITY ENGINEER REPORTS Water Tank Evaluation: Previously, the Council authorized an evaluation of the current Water Tank. Ekola stated that the purpose of the evaluation was tolook at whether or not the tank is still sound. She reported that after the evaluation, it seemed as if the interior and exterior were both in good condition with only minor repairs needed. Along the interior of tank, there were some minor to moderate coating failures and along the exterior there were some moderate rust occurring. According to Ekola, the tank was built in 1992. Generally, the coating on these tanks will last for 19-20 years and the tank itself will last for approximately 50-60 years. Based on the results of the evaluation, Ekola reported that SEH is recommending that work be done to both the interior and exteriors with an estimated cost of $51,000. In order to do the interior repairs, Ekola advised the Council that the tank would need to be out of service which is not an easy task. At this time, she stated that she would like to first speak to a specialist at SEH along with Public Works Dir.ector Dick Taufen before the Council authorizes any work to be done. She stated thatthe City has been discussing a possible new water tower in 2008. If the tower is constructed within the next two to four years, it would make more sense to wait on the repairs to the current tank until the second tower is in operation. She also stated that in about 5 years, it would be a good idea for the City to look at sand blasting and re- coating the existing tank. Frank stated that he spoke with Ekola regarding the results of the evaluation and he questioned whether any of the repairs could be done underwater. According to Ekola, some repairs can be done underwater; however they are not long term. He then questioned whether the exterior and interior repairs can be done at different times, to which Rassier and Ekola stated that the prices would be higher than if they were done together. Frank also questioned whether it would be a good idea for the City to get a Maintenance Agreement for the tank. Rassier stated that it would be best to first fix the repairs and then look at whether or not it is an affordable option. 2007 Jade Road Improvements: Ekola stated that previously the Council ordered preparation of the Feasibility Report for the 2007 Jade Road Improvements. That report has been completed and now Ekola is requesting that the Council schedule the Public Improvement Hearing for February 1, 2007. It is anticipated that construction would start in the summer of 2007 with the Assessment Hearing in the fall of DRAFT January 18, 2007 Page 5 of 8 2007. She added that this project is part of the 5-year Capital Improvement Plan as well as the River's Bend Development Agreement. Trunk Utilities and the trail along 121 have been added to the project. While the proposed improvement will have an impact on Township Property, the Developer will be required to financially carry the cost of the improvements. The City will enter into a re-capture agreement with the Developer at the time of Development. The assessment process requires that the City notify the affected Township residents, but the assessment becomes a "charge in leiu". Ekola also added that school will need City services and, as 'a result, the Developer will be putting in utilities for the River's Bend Development. The Jade Road Improvement Project will include upgrading the old Jade Road to a new 3-lane road with a center turn lane. SidewalkS, curb and gutter, and stormwater improvements will also be added. Ekola stated that there will be turn lanes at the intersections ofCR121 and Jade Road and Iverson. Utilities for the new school will start atthe CR121 Lift Station. The trail will begin at Iverson Street and continue along CR121 to the River's Bend plat line. The project costs are as fallows: Sanitary Sewer Water Main Storm water Street, Curb & Gutter, and Sidewalks CR 121 Turn Lane@ Jade Road CR121 Turn Lane @ Iverson Street CR121 Trail/Liahtina TOTAL PROJECT COSTS 489,392 542,772 151,049 507,799 193,126 136,449 224.095 2,244,686 According to Ekola, funding for the project will be as follows: ARCON District 742 Sand Companies City TOTAL 1,718,191 390,046 60,038 76.412 2,244,687 Ekolastated that the City will carry the additional costs for the turn-lane at Iverson Street for future development. She added that the project costs' include extending services to the school property; however they do not include costs to extend services to the buildings, access roads or storm sewer improvements on the school property. Frank questioned the need for traffic lights along 121 near Jade Road as many students will be walking to school. Ekola stated that there have been discussions with the School District, the Developer and the . County Engineer. The County Engineer stated that when the school is built, there will not be enough traffic to warrant a signal light and those must be approved by the Highway Department. If a light is needed because of the school, then the school would be required to pay for those costs. Frank made a motion to authorizing execution of Resolution 2007-001 accepting the Feasibility Report for the 2007 Jade Road Improvements and set the Public Improvement Hearing for February 1,2007 at 7:05 PM. The, motion was seconded by Symanietz and passed unanimously. MAYOR REPORTS Chamber Meetina: Carlbom stated that the City and College have been working on a Market Research Study for the Downtown. He added that they plan to have that available at the first meeting in February. APO Full Board: Carlbom reported that the APO Full Board met and there were a lot of items on the .agenda. They discussed the retirement of Bill Hanson and the transition for his replacement. They also discussed some policy recommendations. DRAFT January 18, 2007. Page 6 of 8 Downtown Committee - Oroanizational Group: Carlbom stated that the Organization Group met recently and he added that between March and May, there will be a lot of visible changes happening downtown. Stearns County Leaoue of Cities: Carlbom stated that he attended this meeting with Rassier. EDA Carlbom reported that the EDA met and they elected the new officers as follows: · Chair - Richard Carlbom · Co-Chair - Ken Jacobson · Treasurer - Carolyn Yaggie-Heinen · Secretary - Tom Skahen He also reported that they recommended final TIF approval for the Collegeville Development Group Project on Minnesota Street. On February 12, there will be a joint EDAlPlanning Commission/City Council meeting at 7:00 PM at which Collegeville Development Group will be presenting their concept plan and a possible site plan as well. He added that they plan to break ground in April. Partnership; Carlbom reported that he attended the Partnership meeting at which the Central Minnesota Workforce Center gave a brief presentation. He stated that there are a lot of opportunities for residents in Central Minnesota. Contract Reviews: Carlbom stated that he and Rassier have been working on the reviews for the City Administrator and Police Chief and they are in the process of negotiating their 2007 contract. Sisters of St. Benedict: Carlbom advised the Council that the Sisters of St. Benedict will be celebrating their sesquicentennial and they will be coming to a'future Council Meeting to talk about their plans for the celebration. COUNCIL REPORTS SYMANIETZ - No Report WICK Downtown Committees: Wick stated that the Promotions Group and the Urban Environment Groups have met and things seem to be going good with both groups. Park Board: Wick reported that the Park Board meeting has been changed due to the Martin Luther King Holiday. He also stated that they will begin working on the necessary information for the bonding bill for the bridge to connect the trails over CR 75. LMC Trainino: Wick stated that next week he will be attending a training session for Newly Elected Officials. The main focus of the training is Land Use and Comprehensive Planning. RASSIER Stearns County LeaQue of Cities: Rassier stated that he attended this meeting with Carlbom. At the meeting, they elected new officers. They also had a presentation regarding an Intergovernmental Ad-Hoc Committee. They are also suggesting that Stearns County adopt a new Comprehensive Plan. SprinQsted: Rassier advised the Council that he and Carlbom have been working with the different departments to implement the Springsted Study to the different departments. FRANK - No Report ADMINISTRATOR REPORTS DRAFT January 18, 2007 Page 7 of 8 US Cable AQreement for Services and Qwest Communications Contract: Weyrensstated that previously the City Council accepted a plan to connect all City Facilities through a Cable Network. The networking includes both US Cable and Qwest Communication. The Attorney has reviewed the agreements from both companies and although he has made some notes as to some possibre amendments, it is highly unlikely that either company will change their agreements, as they are standard agreements. Weyrens stated that the prices have already been agreed upon. According to Weyrens, all of the Attorney's comments will be forwarded to both US Cable and Qwest along with the contracts. Frank made a motion to approve the execution of the US Cable Agreement for ,Services and the Qwest Communications Contract per the advice of the City Attorney. The motion was seconded by Rassier. Frank questioned what would happen ifeither company was merged or bought out by another company. Weyrens stated that this has happened before and the new company would honor the contract. The motion passed unanim'ously. Leaislative Concerns: Weyrens stated that previously the Area Mayors and Administrators have been discussing area concerns that need to be addressed by the Legislature. The Area Cities are looking to have a master list of issues to present to the legislature at the January 31,2007 Intergovernmental Meeting. Weyrens provided the Council with a draft list and asked the Council which issues they would like considered. The following issues were discussed: . Role of St. Cloud: Frank questioned the role of St. Cloud with the Area Cities. Carlbom stated that, at one time, St. Cloud was part of the Coalition,of Greater Minnesota Cities; however they withdrew from the Coalition due to financial reasons. Carlbom added that St. Cloud now lobbies outside of the Coalition. . Property Tax Relief {LGA): Wick stated that there were some questions based on the information provided and the information presented by Representative Hosch. Weyrens stated that the language would be modified to state the actual numbers. . Photo CoP: Rassier questioned whether Photo Cop is pertinent to the City of St. Joseph. Carlbom stated that it is not pertinent to the City; however, he supports it as part of a regional approach. Wick stated that it is important to help with traffic issues near St. Cloud. . Local Option Sales Tax Authoritv: Wick questioned the following: "Lift restrictions and caps on previously authorized local option sales tax bills." He stated that we do not want the Sales Tax to sunset at the end of the terms of the legislature. Weyrens stated that the voters agreed to 17 years; however the legislature only approved 13 years. Wick stated that he would like it to read "voter authorized" rather than just "authorized" to tie the sales tax back to the referendum. . Transportation FundinQ: There were some questions regarding the Motor Vehicle Sales Tax amendment that was approved. This is an important issue as the St. Cloud area needs money for transportation projects. Southwest Beltwav: Weyrens reported that the APO is funding the Transportation Corridor Study known as the Southwest Beltway. She stated that this road affects S1. Joseph, Waite Park, Sartel!, St. Cloud and Stearns County. The APO prepared a request for proposals and the following four proposals have been received: SRF WSB Ayres E&K $ 199,544 269,357 267,177 249,~75 DRAFT January 18, 2007 Page 8 of 8 The Committee reviewing the proposals recommended that SRF be retained to complete the Southwest Beltway Corridor Study. Weyrens presented the following cost sharing allocation for the study: Stearns County . 50 Percent ($31,500) less $ 9,750 City ofSt. Joseph 25 Percent ($15,750) less $ 4,875 City of Waite Park 25 Percent ($15,750) less $ 4,875 Rassier made a motion to accept the recommendation of the APO and retain SRF to complete the Southwest Beltway Corridor study and to agree to the cost sharing as stated above. The motion was seconded by Symanietz. Weyrens stated that the Council has previously appointed Carlbom as the representative on the Stakeholder Committee and Weyrens/Ekola will serve on the project management team. Frank questioned the Councilors as to which of the three Corridors options is the best for St. Joseph. , they feel would be best. Carlbom stated that, in his opinion, the middle option would be the best. However, the study may determine other routes that are better for the City. The motion passed unanimously. Liquor Ordinance Amendment: Weyrens stated that staff has been reviewing the outdoor event provision in the Ordinance. The current Ordinance requires that all events with music end by 9:30 PM. One of the considerations in reviewing the Ordinance is that all of the liquor establishments are located near residential neighborhoods. Therefore, staff is recommending that each establishment be allowed one permit that extends beyond 9:30 PM. The recommendation also includes detailed plan and a higher license fee. The license fee will cover the additional time for review of the event. Weyrens stated that the staff will also be requesting that a public hearing be conducted for any outdoor permit past 9:30 PM. The purpose of the hearing is to assure that the surrounding neighborhood is aware of the proposed event. Frank stated that he spoke to the Police Chief prior to the meeting and questioned if the City is reimbursed for police time. Jansky advised Frank that the City bills establishments for the extra police services. The Police services are separate from the permit fee and damage deposit. He also questioned if the same rules would apply to the College of S~. Benedict and St. Benedict Monastery, to which he was told it would apply to all groups/establishments. Carlbom suggested that the Ordinance include a minimal submission deadline of 90 days prior to the vent. The extended notification should help assure that the event is planned. He stated that a Public Hearing process is a good idea to inform the residents. Rassier concurred with Carlbom and encouraged an extended planning period. Carlbom did question; however, whether or not 1 per year is appropriate for all groups. He added that establishments such as Trobec's may have the opportunity to do more than 1 per year. Weyrens reiterated that the licensed establishments are adjacent to residential neighborhoods and the staff is recommending one per year to determine the affects. Rassier concurred with Weyrens and stated that adopting a new Ordinance is a trail. If the Council determines that it is not effective, the Council can discuss amending the Ordinance. It was the consensus of the Council that the staff should continue working on the proposed amendment and bring a final draft back to the Council for review and consideration. Adiourn: Symanietz made a motion to adjourn at 9:25PM; seconded by Wick and passed unanimously. Judy Weyrens Adm in istrator I Attachment: ~or No REQUEST FOR COUNCIL ACTION Consent Agenda DATE: February 1, 2007 Administation ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Gambling Application - Accept the Lawful Gambling Application for Exempt Permit for the Stearns County Thundering Toms for an event to be held at the Trobec's Event Center on March 30,2007. PREVIOUS ACTION None RECOMMENDED BOARD ACTION Gambling Application - Requested Action: Accept the Lawful Gambling Application for Exempt Permit for the Stearns County Thundering Toms for an event to be held at the Trobec's Event Center on March 30, 2007. FISCAL IMP ACT None COMMENTS/RECOMMENDATIONS Minnesota Lawful Gambling LG.22D Application for Exe.rnpt . Perm it An exempt permit may be issued toa nonprCifitorganization Fee $50 conducting laWful gambling activity on five or fewer days, and . awardillg less than $50,000 in prizes durings a calendar year. for each event ORGANIZA'l\IONINFORMA'TION ./ , ~ I (.I. .U&D~ IV d."l"Y) S Type of nonprofit organization. Check ( ) one. o FratemalO Religious o Veteran Other nonprofit organization Mailing address City '(7 Name of chief executive officer (CEO) 'rst name Page 1 of2 1/07 For Board Use Only Fee Paid CheckNo. StatelZip Code ,u .~ 35 Daytime phone number ,~O - bo 2-. PROOFOFFNON.PROF.Il\..STATU..S Type of. proof ofnonprofjt status. Check (~) one. Attach a copy (see below) o Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office o Internal Revenue Service o Affiliate of parent nonprofit organization (charter) ~oof previously submitted and on file with the Gambling Control Board Sales tax exempt status or federallD employer numbers are not proof of income tax exempt status. Minnesota Secretary of State IRS Income Tax Exemption Certificate of Good standina or Under a national oraanization - If your organization falls under a national Nonorofit Articles of Incorooration organization, attach both of the following: Attach a copy of your organization's 1. a copy of the IRS letter showing that your national organization has been Certificate of Good Standing (317A) a registered nonprofit 501(c) organization and carries a group ruling, and showing incorporation as a 2. a copy of the charter, or letter from your national organization, recognizing nonprofit organization. your organization as a subordinate. This certificate can be obtained from: Minnesota Secretary of state Business Services Division 180 State Office Building St. Paul, MN 55155 Phone: 651-296-2803 Not under a national oraanization - If your organization does not fall under a national organization, attach a copy of the IRS income tax exemption [501(0)] letter in your organization's name. To obtain a copy of your federal income tax exempt letter, send your federallD number and the date your organization initially applied for tax exempt status to: IRS P.O. Box 2508 Room 4010 Cincinnati, OH 45201 GAMaLlNGPREMISESINFORMAl\ION Name ofpr mises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) / .. C. Address 0 not use PO box) City . ......... &/ 64u< S f. S~.JOS-f' Date(s) of activity (for raffles, indicate the date of the drawing) (/)'B - -0- cJ'C:>{ Check the box or boxes that indicate the type of gambling activity your organization will be conducting: o *Bingo ~affles D *Paddlewheels D *Pull-Tabs 0 *Tipboards *Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo number selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on Ust of Licensed Distributors. Or call 651-639-4000. G. LG220 Application for Exempt Permit Page 2 of 2 1/07 LOCAL.UNIJOF..GOV.ERNMENJACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, both the city must sign this application. the county and township must sign this application. Check <"'> the action that the city is taking on Check <"'> the action that the county is taking on this application. this application. _The application is approved with no waiting period. _The application is approved with no waiting period. _The application is approved with a 30 day waiting _The application is approved with a 30 day waiting period, period, and allows the Board to issue a pennit after 30 and allows the Board to issue a pennit after 30 days. days (60 days for a 1st class city). _The application is denied. _The application is denied. Print name of county Print name of city On behalf of the county, I acknowledge this application. On behalf of the city, I acknowledge this application. Signature of county personnel receiving application -Signature of city personnel receiving application Title Date I I Title Date-----1-----1_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township Signature of township official acknowledging application Title Date I I CHIEF EXECUTIV.E. OFFICER'S SIGNATURE The information provided in this ap~~ complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed a 'd turned he Board within 30 days of the date of our gambling activity. Chiefexecutiveo_Skr (i~ T.. am;; 1C)~/i2J. Name (please print) -ru. B:: We:...-I! Date D ( Complete an application for each gambing activity: Financial report and record keeping required . one day of gambling activity A financial report fonn and instructions will be sent with your . two or more consecutive days of gambling activity permit. Within 30 days of your date of activity the financial . each day a raffle drawing is held report fonn must be completed and retumed to the Gambling Send with the completed application: Control Board. . a copy of your proof of nonprofit status, and Questions? . $50 application fee. Make check payable to Call the Licensing Section of the Gambling Control Board "State of Minnesota". at 651-639-4076. To: Gambling Control Board If you use a TTY, call the Board by using the Minnesota Relay 1711 West County Road B, Suite 300 South Service and ask to place a call to 651-639-4000. Or, check Roseville, MN 55113 our web site at www.gcb.state.mn.us. Data privacy. This fonn wm be made available in Your name and and your organization's name Board members, staff of the Board whose work altemative fonnat ~.e. large print, Braille) upon and address will be public information when assignment requires that they have access to the request. The infonnation requested on this fonn received by the Board. All the other infonnation infonnalion. the Minnesota Deparbnenl of Public (and any attachments) will be used by the that you provide will be private data about you Safety; the Minnesota Attorney General; the Gambling Control Board (Board) todetennine your until the Board issues your pennit. \M1en the Minnesota Commissioners of Administration, qualifications to be involved in lawful gambling Board issues your pennit, all of the infonnation Finance, and Revenue; the Minnesota legislative aclivilies in Minnesota. You have the rightto Illfuse that you have provided to the Board in the process Auditor, national and international gambling to supply the infonnation requested; however, if of applying for your permit will become public. If regulatory agencies; anyone pursuant to court you Illfuse to supply this infonnation, the Board the Board does not issue you a permit, all the order; other individuals and agencies that are may not be able to detennine your qualifications infonnation you have provided in the process of specifically authorized by state or federal law to and, as a consequence, may Illfuse to issue you applying for a pennit remains private, with the have access 10 the infonnation; individuals and a pennit. If you supply the infonnation requested, exception of your name and your organization's agencies for which law or legal order authorizes the Board will be able to process your application. name and address which willlllmain public. Privale a new use or sharing of infonnation after this data about you are available onlv to the followina: Notice was given; and anyone with your consent. I Attachment: Yes or ~ REQUEST FOR COUNCIL ACTION Consent Agenda DATE: February 1,2007 Administation ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Gambling Application - Accept the Lawful Gambling Application for Exempt Permit for the S1. Cloud Heritage Quilters for an event to be held at the College of S1. Benedict on October 6 & 7, 2007. PREVIOUS ACTION None RECOMMENDED BOARD ACTION Gambling Application - Requested Action: Acceptthe Lawful Gambling Application for Exempt Permit for the St. Cloud Heritage Quilters for an event to be held at the College of St. Benedict on October 6 & 7,2007. FISCAL IMP ACT None COMMENTS/RECOMMENDATIONS Minnesota Lawful Gambling LG220 Application for Exempt Permit An exempt Rermit may be issued to a nonprofit organization conducting lawful gambling activity on five or fewer days, and awarding less than $50,000 in prizes durings a calendar year. Organization Information Organization name '3+, ~L~LtJ Stre~ 0, ~ Page 1 of 2 2/06 Fee $50 For Board Use Only Fee Paid Check No. Name of chief executive officer (CEO) First name Last name LtA va (I VI. e. Z e rl) Q. Type of Nonprofit Organization . Type of nonprofit organization (check one) o Fratemal 0 Religious o Veteran ~ Other nonprofit organization TY~Of proof of nonprofit status - attach a copy (see instructions) ~ Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office o Internal Revenue Service o Affiliate of parent nonprofit organization (charter) ,jZ1 Proof previously submitted and on file with the Gambling Control Board Gambling Premises Info~mation Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) CoilF~e c~ sA. .6-ene A, - (~t 'i\~V\S. kt"tJ7 Wbti.Gl'/ Address (do use PO box) City Zip Code County 37 S, l.t,;LLF( ~ A Je s,c-~c "'Jh ' ('{/:' Date( s) of activity (for ra es, indicate the date of the drawing) Daytime phone number 3a6-aS{- )~g ./ ; :)~."""" )() Check the box or boxes that indicate the type of gambling activity your organization will be conducting: o 'Bingo ~Raffles 0 'Paddlewheels 0 'Pull-Tabs 0 *Tipboards *Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000. This form will be made available in alternative format (Le.largeprint, Braille) upon request. Theinformation requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. LG220 Application for exempt Permit , n I,. I ' , I Organization Name "S.' . ~I--Cl tJ.. ) ~ 'E '( , .t-Q tA Local Unit of Government Acknowledgment Page 2 of 2 2/06 If the gambl.ing premises is within city limits, the If the gambling premises is located in a township, both city must sign this application. the county and township must sign this application. On behalf of the city, I acknowledge this application. On behalf of the county, I acknOwledge this application. Check the action that Check the action that the city is taking on this application. the county is taking on this application. o The city approves the application with no o The county approves the application with no waiting period. waiting period. o The city approves the application with a 30 day o The county approves the application with a 30 day , waitinQ period, and allows the Board to issue a , waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class permit after 30 days. city). D The city denies the application. o The county denies the application. Print name of city Print name of county Signature of city personnel receiving application Signature of county personnel receiving application Title Title Date-l-l_ Date-l-l_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).} Print name of township Signature of township official acknowledging application Title Date----!----!_ Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Gambling Control Board within 30 days of the date of our gambling activity. ,J ,'j Chief executive officer's signature c7'\ CL{)"cYVYI.J r~ t ' , " Name (please print) LrtvC)(1 1\ e -ZP(lYl~ oate---1-.J :;w....I.2.J Mail Application and Attachments Complete an application for each Send gambing activity: . the completed application, . one day of gambling activity . a copy of your proof of nonprofit status, and . two or more consecutive days of . a $50 application fee. Make check payable to "State of Minnesota"). gambling activity To: Gambling Control Board . each day a raffle drawing is held 1711 West County Road B, Suite 300 South Roseville, MN55113 REQUEST FOR COUNCIL ACTION DATE: February 1. 2007 Engineering ORIGlNA TlNG DEPARTMENT Steve Campbell, PE DEPARTMENT APPROVAL AGENDA ITEM Water Treatment Facility (SnOE 0506.06) PREVIOUS ACTION Application for Payment No. 10. 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Z W > ~ >- ...J :J: I- Z 0 :E 0.0. co. 0 00 0 r- <It <It cO 9 0 c: lO '" 0 -;> W ""' 0 ~ CJ) 0 c:; Z Z l- e u z ~ W l- e z 0 0 Q: u W 0- ...J <( l/) I- ....I 0 <C l- I- ID 0 ::> I- (fJ St. Joseph Schedule B Unit Prices Quantity Work Materials Total Estimated Bid Unit Installed to Completed From Previous Presently Completed and Item No. Item Unit Quantity Price Bid Price Date to Date Application This Period Stored Stored to Date 0211.501 Excavation C.Y. 2,000.00 $ 8.05 16,100.00 2,000.00 16,100.00 16,100.00 - 16,100.00 0211.502 Borrow Material C.Y. 12,000.00. $ 14.26 171,120.00 11.696.00 166.784.96 166,784.96 - 166,784.96 0211.503 Toosoil Borrow Material C.Y. 2,200.00 $ 26.45 58,190,00 - - - 0237,001 Fiber LOQ (Bio Roll) Ditch Check L.F. 35.00 $ 3.45 120.75 - - 0237.002 Rock Entrance S.Y. 300,00 $ 80.50 24,150.00 285.00 22.942.50 22,942,50 . 22,942.SO 0237.003 sm Fence L.F. 600.00 $ 5.75 3,450.00 600.00 3,450.00 3,450.00 - 3,450.00 0237.004 Erosion Control Blanket S.Y 1,500.00 $ 2.88 4,312.50 - - . 0237.601 Random Riorao, Class I C.Y. 18.00 $ 40.25 724.50 - - - 0238.601 Random Riprap, Class II C.Y. 26.00 $ 40.25 1,046.50 . - . 0251.002 Aooreoate Base (Class 5) C.Y. 670.00 $ 26.45 17,721.50 670.00 17,721.50 17,721.50 - 17,721.50 Type L V3 Non-wearing course 0251.003 mixture Ton 380.00 $ 52.90 20,102.00 389.60 20,609.84 20,609.84 20,609.84 0251,004 Tvpe LV4 Wearing course mixture Ton 280.00 $ 52.90 14,812.00 - - - 0251.005 Bituminous Tack Coat Gal 170.00 $ 1.73 293.25 - - - 0251,006 Curb and Gutter L.F. 1,860.00 $ 11.73 21,817.80 1,845.00 21,641.85 21,641.85 - 21,641.85 I 0251.007 Concrete Walk S.Y. 100.00 $ 33.58 3,358.00 - 0251.008 4" White Pavement Strioina L.F. 600.00 $ 0.29 172.50 - . 0251.009 Handicap Stall PaintinQ L.S. 1.00 $ 80.50 80.50 - - - 0251,010 Sian Post Each 1.00 $ 632.50 632.50 - - - Complete Installed Package 0253.601 Grinder Pump Station L.S. 1.00 $ 8,050.00 8,050.00 1.00 8,050.00 8,050.00 - - 8,050.00 0254.001 Watewater Holdino Tank L.S. 1.00 $21,275.00 21,275.00 1.00 21,275.00 21.275.00 - 21,275.00 0254.002 Sanitary Manhole & Castine L.S. 1.00 $ 3,220.00 3,220.00 1.00 3,220.00 3,220.00 - 3,220.00 0254.003 Small Diameter Force Main L.F. 120.00 $ 28.75 3,450.00 120.00 3,450.00 3,450.00 - - 3,450,00 0254.004 6" PVC Gravity Sewer Pipe L.F. 240.00 $ 46.00 11,040.00 240.00 11,040.00 11,040.00 - - 11,040.00 0254.005 8" DIP Gravitv Sewer Pioo L.F. 10.00 $ 115.00 1,150.00 10.00 1,150.00 1,150.00 - - 1,150.00 0266.006 8-inch DIP Water Main, Class 52 L.F. 1,870.00 $ 50.60 94,622.00 1,870.00 94,622.00 94,622,00 - - 94,622.00 0266.016 16-inch DIP Water Main, Clase 52 L.F. 220.00 $ 103.50 22,770.00 220.00 22,770.00 22,770.00 - 22,770.00 0266;050 DIP Fittinos LBS. 3,200.00 $ 3.45 11,040.00 3,200.00 11,040.00 11,040.00 - 11,040,00 0266.060 6-inch Gate Valve and Box Each 4.00 $ 799.25 3,197.00 4.00 3,197.00 3,197.00 - - 3,197.00 0266.080 16-inch Butterfly valve and box Each 1.00 $ 2,817.50 2,817,50 1.00 2,817.50 2,817.50 - - 2,817,SO 0266.090 Hvdrant Each 4.00 $ 2,404.65 9,618.60 4.00 9,618.60 9,618.60 - - 9,618.60 0272.412 12-inch Storm Sewer L.F. 200.00 $ 36.80 7,360.00 200.00 7,360.00 7,360.00 - 7,360.00 0272.415 15-inch Storm Sewer L.F. 100.00 $ 42.55 4,255.00 100.00 4,255.00 4,255.00 . 4,255.00 0272.512 12-inch RCP Aaron wfTrash Guard Each 5.00 $ 382.95 1,914.75 5.00 1,914.75 1,914.75 - 1,914.75 0272.515 15-inchRCP Apron wfTrash Guard Each 2.00 $ 428.95 857.90 2.00 857.90 857.90 - 857.90 0272.811 Catch Basin, Tvpe H Each 10.00 $ 345.00 3,450.00 3.00 1,035.00 1,035.00 - 1,035.00 0272.812 Catch Basin, Desian 4020 Each 15.00 $ 552.00 8,280.00 4.00 2,208.00 2,208.00 - 2,208.00 0282.001 Chain Link Fence - VinYl L.F. 220.00 $ 23.00 5,060.00 - - - 0282.002 Slide Gate with Ooerator Each 1.00 $20,225.00 20,225.00 - - - Select Topsoil Borrow for Planting 0292.001 Beds C.Y. 115.00 $ 17.25 1,983.75 - . - 0292.002 Sodding, Lawn Tyoe S.Y. 2,200.00 $ 4.89 10,752.50 - - - 0292.003 Mulch, Tvoe 3882 Tvoe 7A Ton 10.00 $ 80.50 805.00 - - - 0292.004 Shredded Hardwood Mulch C.Y. 38.00 $ 72.45 2,753.10 - - . MnlDOT 330NSS - Native Sandy 0292.005 Short Mix with Forbs Acre 4.50 $ 2,070.00 9,315.00 - - - MnIDOT 310BWT - Native WetMix 0292.006 with Forbs Acre 0.50 $ 2,599.00 1,299.50 - - . Common Hackbeny/Celtis 0293.001 Oocldentials 210" CAL., B&B Each 14.00 $ 427.80 5,989.20 - - . Bur Oak/Quercus Macrocarpa 2.5" 0293.002 CAL., B&B Each 8.00 $ 534.75 4,278.00 - - - Pin Oak/Quercus Ellipsoidalis 2.1" 0293.003 CAL., B&B Each 12.00 $ 469.20 5,630.40 - - - Austrian Pine/Pinus Nigra, 10' HI., 0293.004 B&B Each 6.00 $ 667.00 4,002.00 - - - Black Hills Spruce/Picea Glauca 0293.005 Densata, 6' HI., B&B Each 25.00 $ 394.45 9.861.25 - - - Scotch Pine/Pinus Sylvestris, 8' 0293.006 HI., B&B Each 3.00 $ 510.60 1,531.80 - - - Bush Honeysuckle/Diervilla 0293.007 Lonicera, 24" CONT. Each 53.00 $ 37.95 2,011.35 - - - Dwarf Bertie Ferris DaylilylHemerocallis" Bertie Ferris 0293.008 Dwarf, 12" CONT. Each 36.00 $ 17.25 621.00 - - - Dwarf Happy Returns Daylily/Hermerocallis "Happy 0293.009 Returns Dwarf, 12" CONT. Each 36.00 $ 17.25 621.00 - - Dwarf Stella De Oro Daylily/Hernerocallis "Stella De Ori 0293.010 Dwarf, 12" CONT. Each 36.00 $ 17.25 621.00 - 663.932.90 479,131.40 479,131.40 479.13140 Attachment: ~ esy No REQUEST FOR COUNCIL ACTION DATE: February 1. 2007 Engineering ORIGINATING DEPARTMENT Tracy Ekola, PE DEPARTMENT APPROVAL AGENDA ITEM 2005 Hill Street/3rd Avenue SW Improvements (SEHNO. STJOE 0411.01). PREVIOUS ACTION Application for Payment No.8 for $38,166.72. RECOMMENDED COUNCIL ACTION Application for Payment No.9. FISCAL IMPACT $3,706.90 COMMENTS/RECOMMENDATlONS P:\PT\S\stjoe\common\D39 Req Council Action\041 I pm! 9 020107.doc Jt.. SEH January 23,2007 RE: St. Joseph, Minnesota 2005 Hill Street & 3rd Ave SW Improvements, St. Joseph, MN SEHNo. A-SnOE 0411.01 14 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator 25 College Ave N PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.9 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: :.. ~;... R. L. Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincer,ely, I" i/"\:'i~" ,. A ,j~,{ \ iI/ftt "t/j.,J "tt ......,,'< J 1/ '----~. Tracy L. Ekola, PE City Engineer jmw Enclosures P:\PTISlstjoel04IIOI\SpecslAP-O,doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O, Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer ! www.sehinc.com ! 320,229.4300 I 800.572,0617 I 320,229.4301 fax 0:: c::: :J: 1.0 co 0 0 0 0 0 0 0 0 0 w 0 w 0 0 0 0 C! C! C! 0 C! C! 0 0 0 z .... en ~ ~ ci ci 0 0 0 ci 0 0 ..0 .s: t) ..... ..... 0 0 V 0 0 0 0 0 N 0 ~ ..- ~ O. v. co. N N 0 0 (t) N ..... ..- N 0) fA- fA- N N fA- fA- N N .... -> ..- fA- fA- fA- fA- fA- Z 0 e t) Q. .E 3: 0 0 0 0 0 0 0 (t) 0 tn Gl C! 0 0 0 0 0 0 0 0 > :E: v ci v ~ ci ci 0 0 <( C) N N N 1.0 'C ::;) 00 ... 0 ori ~ a::: - :E: tn .... e 'I 0 0 0 0 0 0 0 0 0 :E: W C! 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C'\I 0) Lt) co "V co 0 I I I ~o 0) 0) 0 0 Lt) Lt) to (.) (.)(.) 0 0 0 ..... ..... ..- ..- ..- c.!) c.!)c.!) I Attachment: ~orNo. .1 REQUEST FOR COUNCIL ACTION Consent Agenda DATE: February 1,2007 Administation ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Gambling Application - Accept the Lawful Gambling Application for Exempt Permit for the St. Joseph Volunteer Firefighters for an event to be held at the Trobec's Event Center on April 13, 2007. PREVIOUS ACTION None RECOMMENDED BOARD ACTION Gambling Application - Requested Action: Accept the Lawful Gambling Application for Exempt Permit for the St. Joseph Volunteer Firefighters for an event to be held at the Trobec's Event Center on April 13, 2007. FISCAL IMP ACT None COMMENTSIRECOMMENDATIONS Check No. Previous laWful gambling exemption number X - It 3 itJk 7 State/Zip. Code {Y) ~ 5:'(;37 Minnes.ota Lawful Gambling LG220 Application for Exempt Permit Q.rganization Information Organization name Sr , 3"oS€ J. . t l'"iZ. Street (Ma.i Ht"\'r o..dct~.s. ) 1.o.~~ t4 Name of chief executive officer (CEO) First name Last name ~\ 'A rJ C) (\C,.VTl Name of treasurer First name Last name -:s~~ ~~ e.rJ Type of Nonprofit Organization Page 1 of2 3/01 ,.. {' 'OIl ForBoard se nly Fee. $ 'f;tJ , - FeePaid Daytime phone number of CEO o..V"'tA-. e."dL (3"00 ) Z-:;O-7t.f<i2 Daytime phone number of treasurer: (3"2..D ') Z5Cj" lRO<6lo Check the box that best describes your organization: D Fraternal D Religious D Veteran D Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: [J IRS letter indicating income tax exempt status . :;? IlJ Certificate of Good Standing from the Minnesota Secretary of State's Office (Ynu~+ bz. CLt.r~ o A charter showing you are an affiliate of a parent nonprofit organization D Proof previously submitted and on file with the Gambling Control Board Gamblin Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) -rROb~2.~ rJT€ Address (do not use PO box) City 3D'2.\'5" ~<6~' AIf~ Sr. :::Jt.S6J:>' Date(s) of activity (for raffles, ind~6ate the date of the drawin,g) State/Zip Code County $r6;4R.rJ:5 yY)t-J 5b3?'I / /;7 ?!1. 2a!J 7 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: D *Bingo )8f Raffles (cash prizes may not exceed $12,000) D *Paddlewheel~ D *Pull-Tabs D *Tipboards *Equipment for these activities must be obtained from a licensed distributor. This form will. be made available in Your name and and your organization's alternative format (i.e. large print, Braille) name and address will be public information upon request. The information requested when received by the Board. All the other on this form (and any attachments) will be information that you provide will be private used by the Gambling Control Board data about you until the Board issues your (Board) to determine your qualifications to permit. When the Board issues you r be involved in lawful gambling activities in permit, all of the information that you have Minnesota. You have the right to refuse to provided to the Board ih the process of supply the information requested; however, applying foryour permit will become public. if you refuse to supply this information, the If the Board does not issue you a permit, Board may not be able to determine your allthe information you have provided in the qualifications and, as a consequence, may process of applying for a permit remains refuse to issue you a permit. If you supply private, with the exception of your name the information requested, the Board will and your organization's name and address be able to process your application. which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the MinnesQta Attorney General; .the Minneso'ta Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and intemational gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. LG220 Application for Exempt Permit Page 2 of2 3/01 Organization Name Local Unit of Government AcknoWledgment If the gambling premises is within city limits, the city must si9"- this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. O The city approves the application with no waiting period. If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. o The county approves the application with no waiting period. D. The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days fQr a first class city). o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The city denies the application. o The county denies the application. Print name of city Print name of county (Signature of city personnel receiving application) (Signature of county personnel receiving application) . Title Oate--.!--.!_ Title Date--.!--.! TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity 'If within the township limits. [A township has no statutory I . authority to approve or deny an application (Minn. Stat. sec. It:.. @ 349.213, subd. 2).] Print name of township (Signature of township official acknowledging application) Title Oate----1----1_ Chief executive officer's signature Name (please print) B r J ~ r-} Mail Application and Attachments At least 45 days prior to your scheduled activity date send: . the completed application, . a copy of your proof of nonprofit status, and . a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, ~efundable, or transferable. Send to: Gambling Control Board 1711 West County Road B,Suite 300 South Roseville, MN55113 ete and accurate to the best of my knowledge. Chief Executive Officer's Sign The information provided in this appl" .Oate (!) I /.LZJ 07 If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. . . . Non Union Employee Reviews Administrator and Police Chief PROCEDURE A performance review is conducted annually of the Police Chief and City Administrator. The City Attorney has developed the form used and is a comprehensive questionnaire covering categories such as general knowledge, communication skills, supervisory skills, and cooperation. The questionnaire using a rating system with 5 being the highest and 1 being the lowest. For the Administrator the questionnaire is sent to the Mayor and Councilors, City Attorney, Engineer, EDA Consultant and Building Official. The questionnaire is forwarded to the City Attorney fot compilation and the average scores are prepared. The Personnel Committee meets with the Administrator to present the final review. For the Police Chief the questionnaire is sent to the Mayor, Councilors, Administrator and prosecuting Attorney. The questionnaire is forwarded to the City Administrator for compilation and the average scores are prepared. The Administrator and Personnel Committee meet with the Police Chief to present the annual review. After the reviews have been presented, the Personnel Committee meets with the Administrator and Police Chief to discuss compensation for the coming year. 2007 ASSESSMENT Both the Police Chief and Administrator received an average score exceeding 3.5. Therefore the Personnel Committee determined the reviews favorable with both employees meeting or exceeding the overall expectations. 2007 COMPENSATION The Personnel Committee has been working with the Unions to discuss implementation of the Springsted Study. The Committee has already placed the Public Works Director on the new system and is recommending placing the Administrator and Police Chief on the new system at this time. Therefore, in reviewing their current wage and matching to the nearest step it is recommended that the Administrator be placed on step two effective December 31, 2006 and the Police Chiefbe placed on step four effective December 31,2006. Based on the satisfactory performance review the recommendation is to place the Administrator at step three and the Police Chief at step five effective January 1,2007. The Personnel Committee is also recommending that the City contribute an additional $ 50 per month to their deferred comp plan from January 1 to June 30 and an addition $ 100 per month from July to December 31. The annual contribution would be $ 900. " . . . I Att~chment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda Compensation Study DATE: February!, 2007 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Compensation Study - Authorize Springsted to complete a Fire Department Organization and Compensation Study as recommended by the Fire Department at a cost of$ 7,500. PREVIOUS ACTION The Council has previously considered the request ofthe Fire Board to prepare a compensation study at a cost of$ 3,000 to$ 5,000. However, the consultant has indicated that a compensation study would be difficult to complete without looking at the organizational component. Therefore, the Fire Board is requesting to re-define the scope of work (see following pages) and expand the study to an Organizational and Compensation Study. This matter has been placed under the consent agenda since the Council has previously discussed it and only an amendment is being requested. If there are any questions please call me or feel free to remove this item from the consent agenda. RECOMMENDED COUNCil., ACTION Accept the recommendation of the Fire Board and authorize the Organizational and Compensation Study of the St. Joseph Fire Department. FISCAL IMPACT $ 7,500 to be expended from the Fire Fund. COMMENTS/RECOMMENDATIONS Just as FYI St. Joseph Township, St. Wendel Township and the City of St. Joseph fund the Fire Fund. The percent that each jurisdiction contributes is based on a formula that uses the valuation of each jurisdiction. The total valuation of the combined jurisdiction divided by each jurisdiction is equal to the percent that is contributed. The following chart illustrates the current contribution of each party. City of St. Josepli St. Joseph Township St. Wendel Township 46.11 % 32.57% 21.32% . . . ri t Fire Department Staffing and Management Study City of St. Joseph, Minnesota Januarv 2007 Work Plan Objective(s) The objectives of this study are: To review staffing needs for the Fire Department, taking into account current and projected calls for service and other workload requirements To recommend a department management structure for the Fire Department based on the Department's organizational needs and accountability to the Fire Board, the City Council and the City Administrator . To develop a City policy for compensating Fire Department personnel Task 1- Background Information . Obtain and review information, induded by not limited to: o Existing organizational chat1s for the City of St. Joseph and the Fire Department o Description of service area covered by the Fire Department o Department annual reports and workload indicators for the last three years, if available o Position descriptions for Fire Depal1ment employees o Applicable department policies, if different from City policies o Budgeted and actual department expenditures for 2004-2006 for the Fire Department o Anticipated workload indicators for the Fire Department's service areas based on projected residentiaVcommerciaVindustrial growth for 2007-2010. Task 11- Research and Interviews · Meet individually with the Fire Chief and the City Administrator to discuss: o Staffmg and workload concerns o Management policies and practices o Current issues tacing the Fire Department · Meet with the Public Works Superintendent to identify staffing impacts to affecting Public Works operations · Meet individually with the City Council and the Fire Board to identify policy, budget, and/or service concerns relating the Fire Department City ofSt. Joseph, MN January 2007 Page 2 . Conduct research to identify best practices in fire department staffing and management, including surveying other cities regarding their policies for compensating paid, on-call fire personnel and current rates Task III -Department Management Structure and Staffing Analysis . Define and analyze Fire Depmiment management structure and staffing, considering such factors as efficiency, cost, responsiveness, quality of service provided, accountability, compliance with legal or regulatory requirements, and costs. If appropriate, the analysis will take into account Public Works staffmg impacts resulting from daytime fire service calls . Identify revisions to department management policies needed to suppOli proposed staffing . Develop a new compensation policy based 011 best practices research Task IV . Preliminary Findings and Draft Report . Present preliminary findings and the draft report to the Fire Chief, the Public Works Superintendent, and the City Administrator for their review and comment . Develop study recommendations Task IV - Final Report and.Presentation . Prepare the final written repOli, incorporating comments and feedback from City staff as appropriate . Present the study findings and recommendations to the City Council, if requested by the City. Deliverables Deliverables to be included in the final report include: . Statrmg recommendations . Recommended changes to department management, if warranted . A compensation policy Expectations To facilitate study logistics, the City Administrator will identify a staff person who can set up meetings and assist Springsted with gathering documents and other data needed to complete the project. .' . . . City of 51. Joseph, MN January 2007 Page 3 Compensation We propose to complete this study in accordance with the scope of services detailed above for a lump sum of $7,500, plus out-of~pocket expenses. Springsted is available to start tIus study on March I, 2007 and will complete the work is 8-12 weeks from the date we receive a notice to proceed with the project. The scope of services is based 'on two on-site meetings-the first to gather information and the second to present the prelimi~ary findings and draft report. For additional meetings and additional work requested outside the scope of services described in this proposal, we would invoice the City at our standard hourly fees, shown below. Title Principal & Senior Officer Officer & Project Manager Senior Associate Associate Support Staff Rate $210 $180 $150 $135 $ 60 Attachment: Yes or No REQUEST FOR COUNCIL ACTION Jade Road Improvement Hearing DATE: February 1,2007 ORIG(NATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Public Improvement Hearing - 2007 Improvements PREVIOUS ACTION The City Council onJanuary 18,2007 authorized the public hearing for the proposed improvements for Jade Road. The project is at the request ofthe Developer, Arcon, and District 742. As you are aware the School will begin construction of Kennedy in April 2007. As part of this project utilities need to be extended and Jade Road will be re-aligned. The Developer will be required to carry the cost of future improvements, with the exception of the turn lanes for Iverson. That cost will be carried by the City. So that the Developer can recoup the future costs, the City must notify the township residents that are affected by the improvement so that they are aware of the future charges. RECOMMENDED COUNCIL ACTION Open the public hearing, accept testimony and then table the public hearing until February 15 at 7:00 PM FISCAL IMP ACT COMMENTS/RECOMMENDATIONS As you can see from the hearing notice, the irriprovements also include the Hollow Park Storm Water Improvement and Corridor Study environmental review processes. As you are aware, the City uses the MN Statute 429 Process for funding improvements. This process is very detailed and includes many different steps. The City can bond for improvements if at least 20% of the project is specially assessed. The City combines projects for financing purposes with assessment projects so they can be financed over time. In this particular case, we are looking to add the Hollow Park Storm Sewer Project. This project will be funded through the Storm Water Utility. The other two projects include the Southwest Beltway Study and additional costs for Environmental Review processes for Field Street and the North east/west corridor. These projects will be paid back through the tax levy process. The proposed term of the bond issue is five years. Monte Eastvold from Northland Securities will provide the Council with the bonding information once the project is ordered. Procedurally the Council cannot act on this matter tonight. The Newsleader did not publish the second required notice. They ac!mowledge receiving it but do not !mow how it missed by published. Therefore, I contacted Bond Counsel as to how to proceed. They have recommended that the City not close the public hearing and table action until February 15. So that the project may continue moving forward, the process will continue as long as the City orders the improvement before the bids are accepted. In this case we are only looking at two weeks, well ahead of accepting bids. It is important to keep this process moving so as not to delay the school project. Just as a reminder - Ordering an Improvement requires a 4/5th vote 'of the entire Council. . CITY OF ST. JOSEPH NOTICE OF HEARING ON IMPROVEMENT TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of St. Joseph will meet in the council chambers of the city hall at 7:05 PM on February 15, 2007, to continue the public hearing to consider the making of the following improvements: Properties abutting Jade Road and County Road 121- Improvements to include street, curb, gtltter, utilities, trail and turn lanes; Properties abutting Iverson and 3rd Avenue SW - Improvements to include turn lanes on County Road 121. In addition to Jade Road the City will consider the making of the following improvement: Hollow Park Storm Water improvement: replacing a section of the storm sewer between Cypress Drive, east along CR 75; Transportation Studies: North east/west corridor and the Southwest Beltway. The improvements proposed are pursuant to Minn. Stat. 99 429.011 to 429,111. The estimated cost of the improvement is $2,900,000. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. . Judy Weyrens Administrator Published: . February 2 February 9 2007 Jade Road Improvements City of St. Joseph SEH No. A-STJOE 0605 January, 2007 Project Description . New Jade Road.alignment with turn lanes, curb and gutter, sidewalk and storm sewer . Stormwater pond west of New Jade Road alignment · County Road 121 turn lanes at Jade Road . County Road 121 turn lanes at Iverson Street . County Road 121 trail and trail lighting from Iverson Street to Jade Road . 15 inch sanitary sewer from County Road 121 lift station to school.property . 12 inch water main from County Road 121 lift station to school property 2007 Jade Road Improvements City of St. Joseph SEH No. A-STJOE 0605 January, 2007 2007 J~de Road Improvements January 18, 2007 Feasibility Study . Order Public Improvement Hearing February 1, 2007 Public Improvement Hearinf! . Project Scope. . Preliminary Costs & Preliminary Assessments . Order in the Improvement Summer 2007 Construction . Begin May 2007 . Substantial Completion November 2, 2007 . Final Completion July 2008 Fall 2007 . Assessment Hearing . Final Project Costs . Final Assessment 2007 Jade Road Improvements City of S1. Joseph SEH No. A-8TJOE 0605 January, 2007 ...A .#:1........... ~. SEa FI~L1RE ./\ PROUEOT LOOATION ST.JQSEPH,M'N~ESQTA 2007 Jade Road Improvements City of St. Joseph SEH No. A-STJOE 0605 January, 2007 Projected Costs Sanitary Sewer $489,392.51 Water Main $542,772.98 Stormwater Improvements $151,049.28 Streets, Curb & Gutter, Sidewalk - Jade Road $507,799.99 CR 121 turn lanes at Jade Road $193,126.86 CR 121 turn lanes at Iverson Street $136,449.29 CR 121 trail and trail lighting $224,095.44 TOTAL: $2,244,686.35 For estimating purposes, the above costs include 10 percent contingency, 18 percent engineering, and 10 percent legal/fiscal/administrative costs. 2007 Jade Road Improvements City ofSt. Joseph SEH No. A-STJOE 0605 January, 2007 Areon Development ISD 742 Sand Company City Funds Projected Funding $1,718,191 $390,046 $60,038 $76.412 $2,244,687 , 2007 Jade Road Improvements City of St. Joseph SEH No. A-STJOE 0605 January, 2007 Project Schedule Council Order Plans and Specs Preliminary (Feasibility) Drawings to Utilities Design Preliminary Review - City, County, Utilities City Review Council Authorize Advertisement Publish Advertisement (1 st publish date) Bid Date Award Substantially Complete Final Completion December 18, 2006 January 18,2007 Feb 1 - Mar 30, 2007 February 19,2007 April 2 - 11,2007 April 19, 2007 April 27, 2007 May 24, 2007 June 7, 2007 November 2,2007 July 15,2008 I Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: February 1. 2007 Engineering ORIGINATING DEPARTMENT Tracy L. Ekola. PE DEP ARTMENT APPROVAL AGENDA ITEM 2007 Storm Sewer Improvements PREVIOUS ACTION Authorized design of2007 Storm Sewer Improvements. RECOMMENDED COUNCIL ACTION Authorize advertisement forbids and accept plans for 2007 Storm Sewer Improvements. FISCAL IMPACT Estimated cost is approximately $175,000 based on $121,000 for construction and $54,000 for indirect costs including contingency, engineering, legal, administrative costs. COMMENTS/RECOMMENDA TIONS Bids are due March 6, 2007. Advertisement for Bids is attached. Construction is anticipated to begin in June 2007 with substantial completion of July 31, 2007 and final completion of August 31,2007. Draft plans have been submitted and reviewed with City staff. P:\PT\S\stjoe\common\D39 Req Council Action\0708 ad for bid. doc DOCUMENT 00 1113 ADVERTISEMENT FOR BIDS 2007 Storm Sewer Improvements St. Joseph, Minnesota SEH No. A-STJOE0708.00 Notice is hereby given that sealed Bids will be received by the City Administrator until 11 :00 a.m., Tuesday, March 6, 2007, at the office of the City Administrator, 25 College Avenue North, PO Box 668, St. Joseph, MN 56374-0668, at which time they will be publicly opened and read aloud, for the furnishing of all labor and material for the construction of 2007 Storm Sewer Improvements. Approximate major quantities are as follows: 740 LF Bituminous Removal & Replacement Concrete Curb & Gutter Removal & Replacement 36- inch RCP Storm Sewer 7 EA 0.5 AC 850 SY Drainage Structures Seeding Sodding 200 SY 150 LF Bids shall be on the form provided for that purpose and according to the Bidding Requirements prepared by Short Elliott Hendrickson Inc., dated February 1,2007. The Bidding Documents may be seen at the issuing office of Short Elliott Hendrickson Inc. located at: Short Elliott Hendrickson Inc. 1200 25th Avenue South, P.O. Box 1717 St. Cloud, MN 56302-1717 320.229.4300 Digital cO.pies of the Bidding Documents are available at http://www.sehinc.com for a fee of $20. These documents may be downloaded by selecting this project from the "Bidding Documents" link and by entering eBidDoc™ Number 473249 on the "Search Projects" page. For assistance and free membership registration, contact QuestCDN at 952.233.1632 or info@questcdn.com. Paper copies ofthe Bidding Documents may be obtained from Docunet Corp. located at 151 Chesire Lane, #300, Plymouth, MN 55441 (763.475.9600) for a fee of$95.00. Bids will only be accepted from Contractors who purchase Bidding Documents as noted above. Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. Bid security may be retained until the contract has been awarded and executed, but not longer than 60 calendar days from the date of opening bids. No bidder may withdraw their bid for a period of 60 calendar days after the bid opening. Bids shall be directed to the City Administrator, securely sealed and endorsed upon the outside wrapper, "BID FOR 2007 STORM SEWER IMPROVEMENTS, ST. JOSEPH, MN SEH NO. A-STJOE0708.00." The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein and to award the Contract in the best interests of the City. Judy Weyrens, City Administrator St. Joseph, Minnesota Publish: Construction Bulletin St. Cloud Times February 12 & 19,2007 February 12 & 19,2007 11/07 Advertisement for Bids 00 11 13 - 1 2007 STORM SEWER IMPROVEMENTS 2/1/2007 ST. JOSEPH, MN A-ST JOE 0708 OPINION OF PROBABLE COST ITEM UNIT OF APPROXIMATE NO. ITEM DESCRIPTION MEASUREMENT QUANTITY UNIT PRICE COST GENERAL MOBILIZATION LUMP SUM 1.00 $5,000.00 $5,000.00 TRAFFIC CONTROL LUMP SUM 1.00 $1,000.00 $1,000.00 CLEAR & GRUB TREE EACH 11.00 $250.00 $2,750.00 4 SALVAGE & REINSTALL SHRUBS L1N FT 35.00 $10,00 $350,00 SAWCUT BITUMINOUS PAVEMENT LIN FT 235.00 $3.50 $822.50 6 REMOVE CONCRETE CURB & GUTTER L1N FT 147.00 $3.50 $514.50 REMOVE BITUMINOUS PAVEMENT SO YO 259.00 $3.00 $777.00 CONCRETE CURB & GUTTER DES 0412 MODIFIED L1N FT 147.00 $20.00 $2;940.00 STREET RESTORATION SaYD 186.00 $35.00 $6.510.00 10 DRIVEWAY RESTORATION SOYD 73.00 $25.00 $1..825.00 11 CLASS II AGGREGATE (LV) CUYD 12.00 $35.00 $420.00 STORM SEWER 12 REMOVE EX APRON EACH 2.00 $75.00 $150.00 13 SALVAGE EX APRON EACH 1.00 $100.00 $100.00 14 REMOVE RIPRAP CUYD 5.00 $30.00 $150.00 15 SALVAGE & REINSTALL RIPRAP WI NEW GEOTEXTILE FABRIC CUYD 12.00 $45.00 $540.00 16 REMOVE EX STORM MANHOLE EACH 2.00 $250.00 $500.00 17 REMOVE EX 18" STORM SEWER L1N FT 20.00 $10.00 $200.00 18 CONNECT TO EXISTING STORM SEWER EACH 2.00 $1.000.00 $2,000.00 19 36" RC PIPE DESIGN 3006 CL III L1N FT 943.00 $65.00 $61,295.00 20 36" SPAN RC PIPE-ARCH SEWER CL III L1N FT 9.00 $85.00 $765.00 21 12" RC PIPE DESIGN 3006 CL III LIN FT 6.00 $35.00 $210.00 22 CONST DRAINAGE STRUCTURE DESIGN 60-4020 EACH 6.00 $2.750.00 $16,500.00 23 CONST DRAINAGE STRUCTURE DESIGN 84-4020 EACH 1.00 $4.000.00' $4,000.00 24 36: SPAN RC PIPE-ARCH APRON WI TRASH GUARD EACH 1.00 $1.500.00 $1,500.00 25 2"INSULATION SO YO 28.00 $16.00 $448.00 EROSION CONTROL & TURF RESTORATION 26 SALVAGE & RESPREAD TOPSOIL (EV) CUYD 526.00 $3.00 $1.578.00 27 TOPSOIL BORROW (LV) CUYD 80.00 $13.00 $1,040.00 28 SODDING, TYPE LAWN SO YO 955.00 $3.50 $3,342.50 29 SEEDING ACRE 0.48 $300.00 $144.00 30 SEED MIXTURE MNDOT 250 POUND 34.00 $3.00 $102.00 31 FERTILIZER POUND 135.00 $1.00 $135.00 32 MULCH MATERIAL, MNDOT TYPE I TON 0.96 $200.00 $192.00 33 DISC ANCHOR ACRE 0.48 $100.00 $48.00 34 INLET PROTECTION TYPE A EACH 1.00 $150.00 $150.00 35 INLET PROTECTION TYPE C EACH 2.00 $150.00 $300.00 36 SILT FENCE. HEAVY DUTY L1N FT 487.00 $3.00 $1,461.00 37 ROCK CONSTRUCTION ENTRANCE EACH 1.00 $750.00 $750.00 38 SANDBAG DAM EACH 1.00 $750.00 $750.00 ALTERNATE "A" CABLE CONCRETE MAT. CC45 SOFT '256.00 $7.50 $1,920.00 TOTAL CONSTRUCTION COST - BASE BID $121,259.50 c:\Documenta and Settings'lsblalke\LOcal Settings\Temporary Internet FIIes\OLK15'{E8fimate.bidding,x1stwatab stm 1/2612007 I Attachment: No REQUEST FOR COUNCIL ACTION Mayor . Reports DATE: February L 2007 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM North Corridor - Local match for future Tier 1 Environmental Impact Study PREVIOUS ACTION Authorized North Corridor Study and Environmental Review. RECOMMENDED COUNCIL ACTION Provide commitment to fund the local match. FISCAL IMPACT Additional $200,000 to complete the North Corridor Tier 1 ElS which includes $140,000 (70%) federal funding and $60,000 (30%) local match by City of St Joseph. COMMENTS/RECOMMENDATIONS SRF has previously provided the documentation for the additional environmental process at previous council meetings. APOPolicy Board has approved federal funding for FY09 for the North Corridor Tier I EIS on January 25,2007, contingent upon the City providing the local match. I Attachment: Yes REQUEST FOR COUNCIL ACTION Mayor Reports DATE: February L 2007 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM APO 2008 Federal Transportation Appropriation Priorities PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Consider adoption of the attached Resolutions and supporting documentation FISCAL IMPACT N/A COMMENTS/RECOMMENDATIONS St. Cloud Area Planning Organization Policy Board adopted the attached resolutions on January 25,2007, in support ofFY 2008 federal transportation appropriations priorities for the St. Cloud Metro Area, and in support of State of Minnesota funding assistance for the Sauk Rapids Bridge project bond debt. The APO Board is requesting all if its individual member jurisdictions to join them in supporting these resolutions. P:\PT\SIs~oe\cornrnon\D39 Req Council ActionIRCA-2008APOappropriations.doc City of St. Joseph Resolution 2007 -004 Resolution Endorsing St. Cloud Metropolitan Area Federal Fiscal Year 2008 Transportation Appropriations Priorities WHEREAS, the St. Cloud Area Planning Organization has (APO) adopted a 2030 Transportation Plan for the St. Cloud Metropolitan Area consistent with federal transportation planning regulations, and WHEREAS, this Transportation Plan forecasts nearly $400 million of unmet roadway needs within the St. Cloud Metropolitan Area through the year 2030, and WHEREAS, the United States Congress is currently soliciting candidate projects for federal Fiscal Year 2008 transportation appropriations funding, and WHEREAS, the St. Cloud Area Planning Organization has prepared the attached prioritized candidate project list for federal Fiscal Year 2008 transportation appropriations funding. NOW, THEREFORE, BE IT RESOLVED, that the City of St. Joseph hereby endorses the attached St. Cloud Metropolitan Area prioritized project list to be submitted to the United States Congress for federal Fiscal Year 2008 appropriations funding consideration. Adopted this 1 sl day of February 2007 Richard Carlbom, Mayor ATTEST Judy Weyrens, Administrator City of St. Joseph Resolution 2007-005 Supporting State of Minnesota Funding for the Remaining $6.8 Million Debt On the Sauk Rapids Bridge Project WHEREAS, the St. Cloud Area Planning Organization has (APO) adopted a 2030 Transportation Plan for the St. Cloud Metropolitan Area consistent with federal transportation planning regulations, and WHEREAS, this Transportation Plan forecasts nearly, $400 million of unmet roadway needs within the St. Cloud Metropolitan Area through the year 2030, and WHEREAS, one of the current unmet roadway needs within the St. Cloud Metropolitan Area is the Sauk Rapids Bridge project, with an overall project cost of $59 million and a current debt of $6.8 million, and WHEREAS, the State of Minnesota currently has surplus General Fund dollars and a State Local Road Improvement Program that could assist in addressing this Sauk Rapids Bridge debt. NOW, THEREFORE, BE IT RESOLVED, that the City of St. Joseph hereby encourages the Legislature of the State of Minnesota to provide financial assistance through State General Fund surplus dollars and/or the State Local Road Improvement Program dollars to address the current $6.8 million Sauk Rapids Bridge debt. Adopted this 1st day of February 2007 Richard Carlbom, Mayor ATTEST Judy Weyrens, Administrator tn C....., o ~ ~"e N", "- .... C tn ca C e'0 O+:; ca en "i:: ce. "20 c ~ cae. _e. a..<C ca- CI) E ~ CI) <C"C "CCI) :]LL Oeo -0 (.)0 .....N (1))- LL o 0 o 0 00'" N' o~..!! .... 0 c: MN o 0 00000 00000 qqqOq 00000 0"=1'''=1' It) CO ~0*~0 go og r:tS O~ "=I' "tg ;;0 o 0 o 0 o 0 00 g 0 N'CO 00 1/1 ;::, a:l e ..... C\) ::2 en ti 'a ~ I III . iii o ...i ~ Clen .- l- ll:: - 1/1 ;::, a:l o ... ..... C\) ::2 00 00 O~ q o 0 CQ CQ .... .... o 0 o 0 go oq o 0 q~ ;;0 ..... c: ;::, o o c: o ..... c: C\) a:l 'a ;::, o ~O .c: ..; 1:: en o 1/1 Z 'jU ... ..... ... C\) C\) I- ..... C\) C\) Q) ~ ;::, .c: en c: en... C\) 1/1 c 3 ;::, N ..... a:l M ... o :x: C\) ~ <( g. C\) en 0 ::200 NM"=I'It)CQ.....COCJ) t5 (],) "5' ... a. ... .2 "0 (],) "0 "::; o ... a. >- "0 ro (],) ... 10 .s::: u - ro E 10 u .Q (],) - ro ;::, e- (],) "0 <( '" ..... e e N LO N >- ... ro ;::, .1: ro ...., I: o :;::; ro N "c ro a> o a> I: "c I: ro c:: ro (],) ~ "0 ;::, .Q () Ci5 Q) .s::: - >- .0 "0 (],) - a. o ~ I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Administrator Reports DATE: February 1, 2007 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Administrator Reports - Police Policies PREVIOUS ACTION In the past years the City Council has reviewed the Police Policies as they are updated. The Police Policy Handbook is the handbook for officers in how to handle situations and the guidelines for enforcement, both reactive and proactive. The policies include items such as a pursuit policy, which Chief Jansky is requesting to update. In discussing the current practice of the surrounding Cities, this matter is handled between the Administrator, City Attorney and Police Chief. We would like some discussIon as to whether or not the Council would like to change how this matter is handled procedurally. RECOMMENDED COUNCIL ACTION FISCAL IMP ACT COMMENTS/RECOMMENDATIONS January 19,2007 RECEIVED JAN"! 62007 CITY OF ST. JOSEPH Dear Judy Weyrens, Words cannot express how happy I am about your city-council chamber sound system. I covered the council meeting last night, and I was just amazed by how I could hear every single word everybody on that council said. For nearly 30 years I have covered public meetings of every description, including other city councils, school boards, county boards, hospital boards, etc. Time and time again, I wrote about how the public (and reporters) could not hear the business being conducteq. I wrote letters to board members, I met them in person, I wrote editorials and columns about the subject of audience members being unable to hear. What point is it, I always stressed, if a board is conducting public business when, in fact, the public cannot HEAR? At one point, the Alexandria School Board tried wearing bow-tie microphones. Hell! The bow-tie curlicues just looked ridiculous on them. Those midnight babblers might as well have been wearing goo-goo bibs. The cute little bow ties didn't work. The board members would mumble and drool into them, inaudibily. Too often, these board members, especially the non-stop talkers, would ahem-ahaw yawningly, and their words would trail off into a whispery inaudibility as they leaned back into their chairs, away from the microphones, more or less putting themselves (and everybody else in the room) dangerously close to sleep or into a more or less temporary coma. And not always temporary. I'm convinced some people went right home and died. Mental and audio asphixiation. It is very easy, after 3: long day's work, to get sleepy when we the audience members are listening to a kind of bee-hive buzz as members split hairs and go on and on about "what if this and what about that?" With good, solid sound, those vocalized meanderings are a bit easier to bear. This laid-back inaudibility is especially problematic in the winter months when people in the audience squirm in their chairs and then you hear the loud rustle of noisy winter coats at precisely the moment when a council member is saying (or mumbling) a fact you want to hear. Never fails. I have noticed a lot of older people attend council meetings, even me. A lot of us are hard of hearing, and many of us cannot afford hearing aids or ear trumpets. Judy, I want you to share my gratitude for that superb sound system with the sound technician and whoever else deserves credit. Good sound, believe me, makes a night-and-day difference to the public, including resident listeners and scribbling reporters. And even without the great electronic sound system, the members ofthe St. Joseph City Council, to their credit, speak up and do not mumble, unlike their cohorts in neighoring cities I will decline to mention. Some on the S1. Joe Council may talk too much, way too much, but at least I and others can hear their speculative ruminations. Good sound mollifies some of the weary, dreary fatigue we feel as the late-night clock ticks, tocks, ticks . " " When the meeting began last night, there was an apparent glitch with that overhead computer screen projection thing, or whatever it's called. I groaned, thinking, "Ob, my God Almighty, here we go again. Here we are, smack dab in the Age of High Technology, and these electro-things at public meetings NEVER work!" But, lot, as the meeting began, I was just blown away by the crystalline excellence of that sound system Judy, I want you to know I as a reporter, and others who attend, are undyingly grateful. After covering thousands of meetings through three decades, I can tell you your sound system is by far the best I've ever heard. I might even add, it's the ONLY one I've ever heard. It makes covering long and long-:winded council meetings (almost) a pleasure. Thank you! Dennis Dalman A Propos tential for Highw for a Market Analysis of the wntown Redevelopment and and Industrial Development in St. Joseph, Minnesota Preparedfor: City of 81. Joseph St. Joseph, Minnesota August 30, 2006 xfield Research Inc. 615 First Avenue NE Suite 400 Minneapolis, MN 55413 612.338.0012 www.maxfieldresearch.com xfield Research Inc. September 1, 2006 Judy Weyrens City Administrator City of S1. Joseph 25 College Avenue North St. Joseph, MN 56374 Dear Ms. Weyrens: Maxfield Research Inc. is pleased to submit our proposal to conduct a market analysis to evaluate the potential for development in Downtown S1. Joseph as well as in three commercial districts and an industrial park. As we understand, the goal of this study is to identify potential strategies for successful revitalization, driven by private sector development and the vision of the public at large. The following identifies our team structure for this project: Mary C. Bujold, President - Project Manager Grant Martin, Senior Research Analyst - Lead Analyst Support Team: Brian Smith, Research Analyst Ricky Wong, Research Analyst The body of the proposal outlines our approach to the project, the work tasks, time line and fee budget. Additional information is provided on firm backgrounds, project manager and staff resumes and professional experience with similar projects in an addendum to this proposal. We are happy to discuss any aspect of this proposal with you and are available for an interview should that be necessary. Sincerely, MAXFIELD RESEARCH INC. .sfJ~~ Grant Martin Senior Research Analyst (612) 904-7969 Attachment (phone) 612.338.0012 (fax) 612.904.7979 615 First Avenue NE, Suite 400, Minneapolis, MN 55413 www.maxfieldresearch.com TABLE OF CONTENTS TEAM COMPOSITION ..................................................................................................... 3 Principal in Charge/Project Manager ............ ....... .................... ..... ..... .............. ..... ...... ..... 3 Support T earn................................................................................................................... 3 RELEVANT EXPERIENCE OF MAXFIELD RESEARCH INC. ................................ 4 ADDITIONAL PROFESSIONAL REFERENCES.......... ............... ..................... ............ 5 STATEMENT OF PHILOSOPHY AND PROJECT UNDERSTANDING .................. 5 WORK PROGRAM ............................................................................................................ 6 PROJECT BUDGET ........................................................................................................... 10 OVERALL PROJECT SCHEDULE ......... ............ ................. .......... ..... ......... ................... 10 ADDENDA.............. .................... ..... ........... .... .......... .............. .......... ............ ........................ 12 Staff Resumes Company Information Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota TEAM COMPOSITION Principal in Charge/Project Manager Mary Bujold, CRE, President, Maxfield Research Inc. will serve as the Principal in Charge for this project and will serve as the Project Manager from Maxfield Research Inc. Mary has been involved in and has overseen all of the firm's work associated with Downtown redevelopment and revitalization analyses. She has 20 years' experience in market research and consulting with public and private sector clients on housing, office, retail and industrial development and redevelopment projects in the Twin Cities Metro Area and throughout the Upper Midwest. Grant Martin, Senior Research Analyst, will serve as the lead research analyst on this project, providing expertise in mixed-use analysis and redevelopment for residential, commercial and industrial uses. Most recently, Grant has worked on a comprehensive industrial land use and employment policy plan for the City of Minneapolis, a site-specific industrial analysis in Apple Valley, and a downtown revitalization analysis for the City of Hugo. Grant has experience in conducting labor market research and economic analyses in the Twin Cities and throughout the State in his previous position with the State of Minnesota. Support Team Ricky Wong, Research Analyst, will provide data gathering services for this project. Ricky will be responsible for compiling demographic data and gathering market information for the various land uses in the analysis. Mr. Wong has worked on several comprehensive housing needs studies for communities and commercial analyses during his time with Maxfield Research Inc. Brian Smith, Research Analyst, will assist Grant Martin and Ricky Wong in compiling demographic and market information. Brian has extensive experience in working with primary and secondary data sources to derive this information for analysis. Brian has worked on a number of redevelopment projects, housing studies, and other commercial analyses where this information has been critical. (For additional information on research team, please see addendum.) RELEVANT EXPERIENCE OF FIRM Maxfield Research Inc. has worked recently on many analyses related to development and redevelopment of downtown areas and highway commercial corridors. The following are examples ofprojects that are similar in scale program, process, component parts and function to this project. In addition to the projects that follow, Maxfield is currently conducting similar mixed-use market studies in Grand Rapids, Minnesota, and Tower, Minnesota. Maxfield Research Inc 3 Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota Industrial Land Use Study and Employment Policy Plan - City of Minneapolis, Minnesota Maxfield Research Inc. conducted a comprehensive employment and industrial real estate analysis and recommended a land use and employment policy plan for the City of Minneapolis, Minnesota. The study examined current and future industrial market trends in Minneapolis, determined the most appropriate and feasible areas for industrial use, and proposed a policy and land use framework that will support industrial jobs. The year-long research program included significant employment data and land use analysis, GIS representations, and stakeholder meetings. A list of targeted industrial users was developed based on projected business growth, wage levels, and opportunities for employees at various education levels. Client: Contact: Community Planning and Economic Development (CPED), City of Minneapolis Ms. Jennifer Jordan, Principal Planner, (612) 673-3859 An Analysis of the Market Potential for Housing, Retail, and Office Uses in the Proposed East Bethel City Center - City of East Bethel, Minnesota Maxfield Research Inc. was engaged by the City of East Bethel to conduct an analysis of the market potential for retail, office, and housing uses that would be located in a proposed City Center. The proposed City Center included a combination of pedestrian-oriented Main Street shops and higher-density housing along with more traditional suburban retail shops and offices in order to make the project commercially viable. Maxfield assessed the market conditions for the proposed uses, proj ected of demand and absorption rates for each use, and provided recommendations of appropriate mix and types of retail, office, and housing to meet market demand. Maxfield also analyzed and made recommendations on two proposed sites for the project. Client: Contact: City of East Bethel Mr. Douglas Sell, City Administrator, (763) 434-9569 . A Market Potential Analysis for Retail, Office, and Industrial Development in Jordan, Minnesota Maxfield Research Inc. completed an analysis of the potential demand for retail and office development in the Downtown district of Jordan, Minnesota. In addition, the study assessed the market position and development potential for highway commercial at Jordan's key intersection with Highway 169, an intersection to be reconfigured as a full interchange. The study also analyzed the potential for additional industrial space in the City's industrial park in the short and long term. Synergies between the Downtown and the highway commercial district were identified as part of the study. Client: Contact: City of Jordan Ms. Linda Wait Smith, City Administrator (No longer with the City) Maxfield Research IDe 4 Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota ADDITIONAL PROFESSIONAL REFERENCES Mr. James Prosser, City Manager, City of Cedar Rapids, (319) 286-5081 Mr. Dan Rogness, Dakota County Community Development Agency, (651) 675-4464 Mr. Jon Hohenstein, Community Development Director, City of Eagan, (651) 675-5660 Ms. Carolyn Braun, City of Anoka, (763) 576-2722 STATEMENT OF PHILOSOPHY AND PROJECT UNDERSTANDING The primary objective of this analysis is to assist the City ofSt. Joseph in identifying and quantifying its market opportunities in order to maintain, develop, and revitalize its three business districts and industrial district. Maxfield's role will be to work closely with the City of St. Joseph to fully understand the City's needs, the economic dynamics of the area, and the City's relationships with the adjacent communities from an economic development and market perspective. Our work approach will incorporate and acknowledge generally accepted principles for successful Downtown revitalization including strategic components as vision, partnerships, parking, place making, rehabilitation and redevelopment, retail recruitment, among others. We will also build off of our experience in thoughtful retail analysis to assist the City with its highway corridor renewal process and additional development to its industrial park. We recognize the fact that successful cities combine a mix of uses, including traditional single- family residential, higher density multifamily residential, pedestrian-oriented business districts, more traditional auto-oriented retail corridors, and employment districts that can attract high quality jobs and responsible employers. We agree that a successful revitalization process should be driven by the private sector and by the public at large. A The hallmark of Maxfield Research Inc.'s approach to all projects includes the appropriate blending of primary (field) research with secondary research. Primary research includes surveys of existing housing properties, one-on-one interviews with major employers, developers, business owners, builders, Realtors, city and government agency staff, and others familiar with housing issues and the local housing market. Secondary research includes data obtained from reliable published sources including the Census Bureau, Claritas, Inc. (a national demographics firm), and State demographic and labor force departments. Secondary published data is always reviewed carefully in light of other local factors revealed through the primary research that may have an impact on the analysis. The result is a custom analysis that provides the Client with information that is timely and locally pertinent. Maxfield Research IDe 5 J Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota WORK PROGRAM OUTLINE I. Retail Market Analysis (RFP Scope of Services 1, 2, 3, 4) A. Define the trade area for retail in St. Joseph's Central Business District. B. Assess the strengths and weaknesses of the Central Business District as an attractive location for new retail development. C. Define the trade area for retail in St. Joseph's two Highway Business Districts. D. Assess each Highway Business Districts' strengths and weaknesses as an attractive location for new retail development. E. Analyze retail market trends in the retail trade areas. 1. Examine demographic growth trends and characteristics of the trade areas. 2. Examine data on overall retail sales trends in the trade areas. 3. Examine retail expenditure data for households in the trade areas. 4. Examine available secondary data on retail space construction and absorption. 5. Conduct interviews with retail organizations, retail leasing brokers, and others involved with the development of retail space in the trade areas. F. Analyze existing retail market conditions. 1. Inventory existing retail space in each business district (utilize assessor's data in addition to physical visual inventory); include information on the existing retail mix and vacancies. 2. Inventory competitive retail centers in the trade areas; include information on amount of space, vacancies, year built/renovated, lease rates, and tenant mix. 3. Inventory any planned retail development, including renovations and expansions planned in the trade areas. Assess their impact on the potential for retail in the each business district. 4. Interview retail brokers in the area regarding retail market trends, positioning of each business district, and the potential for new development. 5. Interview business owners and members of business organizations on the market conditions and market potential in each business district. G. Estimate demand and absorption and provide recommendations. 1. Calculate demand for new retail space in the trade areas through 2016, including the proportion that can be captured by new development in each district. 2. Identify a mix of uses and unmet market niches that would be appropriate for each business district. Provide a mix of both potential local and national user types that would be appropriate. 3. Analyze the conditions necessary to attract certain types of users to each business district. 4. Identify a potential timeframe for attracting these users. 5. Examine the potential synergies between retail, housing, and office in each business district. Cost for Staff Time: $7,420.00 II. Office Market Analysis (RFP Scope of Services 1,2, 3, 4) A. Define the draw area ("Market Area") for office use in St. Joseph's Central Business Maxfield Research Inc 6 Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota J District. B. Assess the strengths and weaknesses of the Central Business District as an attractive location for new office development. C. Define the Market Area for office use in St. Joseph's two Highway Business Districts. D. Assess each Highway Business Districts' strengths and weaknesses as an attractive location for new office development. E. Analyze office space market trends in the market areas. 1. Examine overall employment growth trends for the market areas. 2. Examine business growth trends in the market areas (types of business establishments) focusing on growth among businesses that traditionally utilize office space. 3. Conduct interviews with office leasing brokers, and others involved with the development of office space in the market areas. F. Analyze existing retail market conditions. 1. Inventory existing office space in each business district (utilize assessor's data in addition to physical visual inventory); include information on the existing mix and vacancies. 2. Inventory any planned office development, including renovations and expansions planned in the market areas. Assess their impact on the potential for office space development in the each business district. 3. Interview brokers in the area regarding office market trends, positioning of each business district, and the potential for new development. G. Estimate demand and absorption and provide recommendations. 1. Calculate demand for new office space in the market areas through 2016, including the proportion that can be captured by new development in each district. 2. Identify a mix of uses and unmet market niches that would be appropriate for each business district. Provide recommendations on potential office users to be targeted. 3. Analyze the conditions necessary to attract certain types of users to each business district. 4. Identify a potential timeframe for attracting these users. 5. Examine the potential synergies between retail, housing, and office in each business district. . "'- Cost for Staff Time: $7,420.00 III. Industrial Market Analysis (RFP Scope of Services 5, 6, 3, 4) A. Define the draw area ("Market Area") for industrial uses in the City of St. Joseph. B. Assess the strengths and weaknesses of the industrial business park as an attractive location for new office development. C. Analyze industrial space market trends in the Market Area. 1. Examine overall employment growth trends for the Market Area. 2. Examine business growth trends in the Market Area (types of business establishments) focusing on growth among businesses that traditionally utilize Maxfield Research Inc 7 Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota industrial space. 3. Conduct interviews with industrial leasing brokers, and others involved with the development of industrial space in the Market Area. D. Analyze existing retail market conditions. 1. Inventory existing competitive industrial space in the Market Area; include information on the existing mix and vacancies. 2. Inventory any planned industrial development, including renovations and expansions planned in the Market Area. Assess their impact on the potential for industrial development in St. Joseph. 3. Interview brokers in the area regarding industrial market trends, positioning of the industrial business park, and the potential for new development. E. Estimate demand and absorption and provide recommendations. 1. Calculate demand for new industrial space in the Market Area through 2016, including the proportion that can be captured by new development in St. Joseph. 2. Identify a mix of uses and unmet market niches that would be appropriate. Provide recommendations on potential users to be targeted. 3. Analyze the conditions necessary to attract certain types of users to St. Joseph. 4. Identify a potential timeframe for attracting these users. Cost for Staff Time: $5,320.00 IV. Housing Market Analysis (RFP Scope of Services 7, 8) A. Define the draw area ("Market Area") for housing in St. Joseph's Central Business District. B. Assess the strengths and weaknesses ofthe Central Business District as an attractive location for new housing development. C. Analyze data on growth trends and patterns in the Market Area. 1. Examine population and household growth trends through 2020 2. Examine age distribution of the population through 2010 3. Examine household income by age of householder in 2006 and 2011 4. Examine household tenure (owner/renter) in 1990 and 2000 D. Analyze existing housing market conditions. 1. Provide resale values for existing single-family and multifamily homes. 2. Inventory actively marketing competitive for-sale developments in the Market Area; include information on number of units, units available, unit mix, prices, amenities, and features. 3. Inventory rental developments in the Market Area; include information on number of units, vacancies, unit mix, rents, amenities, and features. 4. Inventory competitive senior housing developments (independent and assisted living) in the Market Area; include information on number of units, vacancies, unit mix, prices rents, service levels, amenities, and features. 5. Inventory any planned competitive housing developments. Assess their impact on the potential for residential development in the Central Business District. 6. Interview Realtors and others housing professionals in the area regarding residential market trends, positioning of the Central Business District, and the Maxfield Research IDe 8 Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota potential for new development. E. Estimate demand and absorption and provide recommendations. 1. Calculate demand for new housing in the Market Area through 2016, including the proportion that can be captured by new development in the Central Business District. 2. Identify a mix of uses and unmet market niches that would be appropriate for the Central Business District. 3. Provide recommendations on number of units supportable, types of units, and timeframe for development. 4. Examine the potential synergies between retail, housing, and office in each business district. Cost for Staff Time: $9,400.00 V. Meeting and Report Preparation A. One initial orientation meeting with Client to review study objectives. B. One meeting to review draft findings of the report. C. One formal presentation meeting to key stakeholders. D. Report Preparation. Cost for Staff Time: $5,440.00 WORK PRODUCT The market research analysis will be presented in bound report format and will cover the market criteria necessary to make decisions to undertake or examine specific redevelopment opportunities. PAYMENT All invoices are payable to Maxfield Research Inc. within fifteen (15) days of receipt of an invoice showing the work completed and the direct costs for expenses. A finance charge of one and one-half percent (1.5%) per month will be added to the unpaid balance of each invoice not paid within thirty (30) days. DISCLAIMER The objective of this research assignment is to gather and analyze as many market components as is reasonable within the time limits and projected staffhours set forth in this agreement. We assume no responsibility for matters legal in character. The property/land is assumed to be free and clear of any indebtedness, liens or encumbrances; and good and marketable title and competent management are assumed, unless otherwise stated. If building plans or site plans are included in the report, they are to be considered only Maxfield Research IDe 9 Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota approximate and are submitted to assist the reader in visualizing the property. We assume no responsibility for the accuracy of any building or site plans. Certain information and statistics contained in the report, which are the basis for conclusions continued in the report, will be furnished by other independent sources. While we believe this information is reliable, it has not been independently verified by us and we assume no responsibility for its accuracy. The conclusions in the report are based on our best judgments as market research consultants. Maxfield Research Inc. disclaims any express or implied warranty of assurance of representation that the projections or conclusions will be realized as stated. The result of the proposed project may be achieved, but also may vary due to changing market conditions characteristic of the real estate industry, changes in facts that were the basis of conclusions in this report, or other unforeseen circumstances. In the event payment is not received on a timely basis, Maxfield Research Inc. shall be entitled to a lien against the subject property. This agreement will be construed according to the laws of the State of Minnesota. TERMINATION This agreement may be terminated upon written notification of either party to the other. In the event of termination, the Client will pay Maxfield Research Inc. for staff hours performed at the firm's normal hourly rates, plus all expenses incurred through the date of termination. OVERALL PRODUCT SCHEDULE .i If the authorization to proceed with the study is made by October 1,2006, the work outlined under the Scope of Services will be presented in draft format by December 15, 2006, unless delayed by unexpected emergencies, forces beyond the control of one or both parties or by written agreement ofthe parties. Following prompt review ofthe draft by the Client, the final study will be submitted by December 31, 2006. PROJECT BUDGET The work outlined in the above Scope of Services is proposed to be completed for Thirty Five Thousand Dollars ($35,000.00), including the cost for out-of-pocket expenses for postage, photocopying, outside data purchases, mileage and printing of 10 copies of the final report with payment due in monthly installments based on the level of research completed, but excluding travel expenses (meals and incidentals), billed at direct cost and not to exceed $1,000.00. A signed contract agreement is needed by Maxfield Research Inc. prior to commencement of work. The table that follows outlines the budget. Any additional research or meeting time requested by the Client beyond the Scope of Services outlined above will be billed at our standard hourly rates for staff time which range from $65 to Maxfield Research IDe 10 Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota $150 per hour. Total Retail Market Analysis 2 86 B. Office Market Analysis 2 0 86 C. Industrial Market Analysis 0 61 D. Housing Market Analysis 0 108 E. Meeting and Report Preparation 19 8 63 Total Hours 14 93 144 145 8 404 (times) Houri Rate $150 $100 $80 $80 $60 Total Cost for Staff Time $2,100 $9,300 $11,520 $11,600 $480 $35,000 Maxfield Research Inc 11 Downtown, Highway Commercial & Industrial Market Study Proposal, St. Joseph, Minnesota ADDENDA Maxfield Research Inc 12 Mary C. Bujold, CRE President/Director of Research Mary joined the firm in 1984 shortly after Maxfield Research was established. Working initially with multifamily residential developments, Mary rapidly expanded her expertise to include financial institution studies and retail analyses. She is considered a market expert in the field of residential real estate and in market analysis for financial institutions. As Director of Research, she is responsible for overseeing and directing all research projects for the firm. In addition, she also heads project assignments for large-scale land use and downtown redevelopment studies for private developers and municipalities in the Twin Cities and in the Upper Midwest. Mary has worked with a wide array of public and private sector clients including institutional clients. She has worked directly with private developers and colleges and universities on their short-term and long-term student housing needs. A graduate of Marquette University in Business Administration, Mary also holds an M.B.A. Degree from the University of Minnesota. She is a licensed real estate broker in the State of Minnesota, and holds the Counselors of Real Estate (CRE) designation. Grant Martin Senior Research Analyst Mr. Martin joined Maxfield Research in May 2004. Grant has extensive experience in statistical methodologies and data analysis. While at Maxfield, Grant has completed dozens of studies, ranging from housing, retail, office, and industrial analyses for private developers to policy and land-use evaluations for local governments. Prior to coming to Maxfield, Grant conducted research, data analysis and other evaluations for economic development departments at the State of Minnesota. Grant is a graduate of Beloit College, WI, with a Bachelor of Arts degree, Magna Cum Laude, in Political Science and Philosophy. He also completed graduate coursework in Public Policy at the Hubert H. Humphrey Institute at the University of Minnesota. r- Brian Smith Research Analyst Brian Smith assists in the gathering and assembling of the demographic, competitive and overall market information used as the foundation of a Maxfield study. Brian is proficient with the statistical and mapping software used to provide the basis of knowledge that is analyzed and interpreted at Maxfield. He has assisted in the compilation and expression of demographic data in comprehensive housing studies, market feasibility studies and senior housing studies. Brian is a graduate of Minnesota State University, Mankato, where he received a Bachelor of Science in Marketing. . Ricky Wong Research Analyst Mr. Wong joined Maxfield Research as a Research Analyst in 2004, where he focuses on performing market research studies through the collection and processing of primary and secondary data. Ricky's experience with Maxfield has led him to develop a strong insight into market studies, and his analytical skills allow him to thoroughly assess and interpret research data. Ricky has recently completed comprehensive housing studies in Austin, Albert Lea, and Owatonna, MN. Mr. Wong has conducted research for studies that include: student housing, market rate and affordable rental housing, senior housing, for-sale housing, retail development, and commercial development. Ricky is also in charge of managing and maintaining our Senior Housing Database. Ricky is a 2003 graduate of the University of Wisconsin - Madison with a Bachelor of Business Administration degree in Marketing. ~ Maxfield Research Inc. is a full service real estate research company that provides comprehensive real estate market information. We have more than 20 years of experience in real estate market feasibility and consult on a variety of real estate related market issues. Our expertise enables us to offer solutions to the many challenges that developers and communities face. The relationship we develop with our clients is a critical component to the success of our research approach and serves as a source of direction and information during the development and planning stages. Our thorough knowledge of market trends in the real estate industry allows us to support our clients with valuable information that affects planning and development. Weare able to determine viable solutions to the issues inherent in planning for growth. We provide research for "smart" development and support the real estate research needs of a wide range of clients including: ~ Real Estate Developers ~ Marketing and Management Companies ~ City and County Government Agencies ~ Local and Regional Housing Authorities ~ Financial Institutions ~ Health Care Organizations ~ Investors and Lenders ~ Architects and Law Firms ~ Rental ~ Student Housing ~ Condominium ~ Financial Services Market Feasibility Studies for all types of development, with particular expertise in multifamily rentals, for-sale, multifamily, and senior housing. Market feasibility studies provide our clients with the information they need to determine the likelihood of successful implementation of the project they are evaluating. Market Assessments provide clients with relevant information to make site selection decisions, gain additional knowledge about current and evolving markets, or reposition existing properties to take advantage of changing markets or competitive conditions. ~ Comprehensive Housing Studies help cities and/or counties anticipate housing needs, direct housing policies, and understand key issues/conditions in the housing market. Senior Housing Studies provide developers with an analysis of the factors involved in senior housing feasibility. We maintain a proprietary database tracking all of the determinants of senior housing's success. Affordable Housing Studies determine need that cities and counties can evaluate to determine development issues and allocation of funds. Commercial Analyses determine the market potential for the development of office and retail space, banks, recreational facilities, hospitality projects, and industrial space. Land Use Planning enables clients to redefine and reposition downtown areas, redevelop older neighborhoods, explore the highest and best uses of land and evaluate the capabilities of diverse land uses. Consulting Services are customized to meet individual client needs, and may include a variety of services tailored to the individual project. Financial Studies determine need for additional financial institutions in a market area by evaluating current financial/deposit data of a given market. Student Housing Studies identify current market conditions for student rental housing and determine the market for reallocating on-campus student housing. Rental Housing Studies determines the need for general occupancy in a multi-family housing concept. Condominium Studies provide developers with an analysis of potential feasibility and marketability of condominium projects in an area. Economic Impact Studies provide developers with an analysis of the local economy and the impact that local businesses have on the community. ~ I I I I I I I I I I I I I I I I I I I Proposal for REAL ESTATE MARKET RESEARCH ANALYSIS Submitted to City of St. Joseph Submitted by McComb Group, Ltd. Economic Development Services September 6, 2006 BiB MCCOMB GROUE Ltd. 000 REA L EST ATE AND RETAIL CONSULTANTS 222 South Ninth Street Suite 380 Minneapolis, Minnesota 55402 · (612) 339-7000 Fax: (612) 338-5572 I I I I I I I I I I I I I I I I I I I ODD 0.0 ODD MCCOMB GROUB Ltd. REAL ESTATE AND RETAIL CONstJlTANTS September 6, 2006 Ms. Judy Weyrens, City Administrator CITY OF ST. JOSEPH 25 College Avenue North St. Joseph, Minnesota 56374 Dear Ms. Weyrens: Attached is our proposal to conduct a Real Estate Market Research Analysis for St. Joseph, Minnesota. McComb Group, Ltd. will team with Economic Development Services for this engagement. McComb Group will be the prime contractor. McComb Group will be responsible for the retail and residential market analysis. Economic Development Services will address the industrial component. McComb Group, Ltd., during the past 32 years, has conducted over 50 studies similar to the scope of work program described in your RFP. Similar engagements are summarized in the attached proposal. Janna King, President, Economic Development Services, has 27 years of economic development experience including the St. Cloud area. Her qualifications are summarized in the attached proposal. Our budget was prepared based on our understanding of the scope of work contained in the RFP. If you have questions about our scope of work or budget, we would be happy to meet with you to determine if we have properly reflected your understanding of the scope of work. We appreciate being invited to respond to your RFP and look forward to hearing from you soon. /jz Attachment 222 South Ninth Street Suite 380 Minneapolis, Minnesota 55402 · (612) 339-7000 Fax: (612) 338-5572 I I I I I I I I I I I I I I I I I I I Section I II III IV V TABLE OF CONTENTS Subiect Page PROFESSIONAL EXPERIENCE..... ......................... ...... ...... ............. .............. ......1 McComb Group, Ltd. ............... ...... ........ ............ ........... ........ ........ ...... ..... ...... ..........1 Economic Development Services ...... .,. ... ... ..... ...... ........ .......... .......... ..... ... ..............2 RELATED EXPERIENCE ......................................................................................5 Current McComb Group, Ltd. Projects. ... ... ....... .... ..... ...... ..... ......... ... ..... ... ... ..... ......5 McComb Group, Ltd. Similar Engagements ...........................................................6 Economic Development Services Current Projects .................................................8 Economic Development Services Related Studies ..................................................9 Economic Development Services Professional References.....................................9 PHILOSOPHY AND PROJECT UNDERSTANDING ........................................11 WORK PROGRAM...............................................................................................12 Meetings................................................................................................................ .15 Schedule................................................................................................................ .15 BUDGET. ........... ....... .... ..... ... ... .... .......... ... ... ..... ... ............ .... ...... ... ..... ......... ..... ... ..16 Report Purpose.......................................................................................................1 7 Acceptance............................................................................................................ .17 1 I I I I I I I I I I I I I I I I I I I Section I PROFESSIONAL EXPERIENCE McCOMB GROUP, LTD. McComb Group, Ltd. is a full-service retail and real estate consulting firm specializing in market research and financial feasibility. The firm has extensive experience in the retail, office, industrial, and residential industries and has conducted market research for retail stores and shopping centers of all types including commercial office, industrial parks and multi-family housing. McComb Group, Ltd. has an experienced team that is qualified to conduct the research described in this proposal. McComb Group's professional staff associated with this engagement has over 135 years of professional experience and includes the following: . James B. McComb, President, founded the predecessor of McComb Group in 1974 following six years as a member of the corporate staff with Dayton Hudson Corporation. He is experienced with all types of development including downtown retail, shopping centers, office buildings, business parks, and residential developments. He has directed and participated in the market analysis and financial feasibility activities for the firm for 33 years. The firm's approach to retail and residential market research and financial feasibility has undergone continuous refinement since the firm was founded. . Fred Katter, Executive Associate, serves as a development consultant to owners of retail stores, office buildings, and multi-family housing. Recent experience includes MarketPlace Foods, Menomonie, WI and Rice Lake, WI; Jubilee Foods IGA, Reedsburg, WI; and Econo Foods, Houghton, MI. Other current developments include condominium developments in downtown Minneapolis and the Hennepin and Lake area, and a 74-unit condominium development in downtown Hopkins; 82 unit senior co-op in New Hope, MN; and 72,000 square foot mixed-use retail/office building in Monticello, MN. During his career, Mr. Katter has developed over a dozen shopping centers, 30 freestanding stores, over 600 apartment units, and 3,000 single-family homes. His hands- on knowledge of development and construction will be utilized in evaluating condemnation concerns, development costs, operating expenses, market rents, and other Issues. . William A. Gorton, Executive Associate, has over 25 years experience developing supermarkets and retail shopping centers, representing supermarket chains as well as prominent independent supermarket owners. Mr. Gorton provides advice and assistance related to real estate development, leasing and contract negotiations, business acquisitions, project management, sales forecasting, site evaluation and market analysis, financing, capital planning, financial forecasting, business planning, strategy development, business development and the marketing of programs and services. I I I I I I I I I I I I I I I I I I I I Mr. Gorton has provided these services while employed by Fairway Foods, Inc., subsidiary of Holiday Stationstores, Inc.; Kohl's Food Stores, Inc., subsidiary of the Great Atlantic & Pacific Tea Company; SuperValu, Inc.; Loblaw's, Inc.; and Steams Bank N.A. St. Cloud, MN. He received a JD from William Mitchell College of Law and is a member of the Minnesota State Bar Association. . Linda Oie, Senior Associate, conducts market research, and demographic and consumer analysis for client engagements. Ms. Oie manages the firm's geographic information systems (GIS) and demographic databases using a variety of computer platforms and proprietary software. Prior to joining McComb Group, Ms. Oie was employed as Marketplace Information Manager at SuperValu, Inc. Her responsibilities included conducting strategic consumer- based analysis of existing and prospective supermarkets, profiling SuperValu customers, and delineating trade areas for existing and proposed stores. . Susan Nache, Consultant, performs market research, demographic analysis, and consumer research tasks. Ms. Nache conducts consumer research analysis and cross- tabulation on McComb Group's survey processing software; and is familiar with software programs used by McComb Group, Ltd. for financial feasibility and statistical analysis. Mr. McComb will be responsible for managing and directing the overall research program and will participate directly in findings and conclusions. Individual work tasks will be assigned to personnel within the firm based on qualifications and experience. ECONOMIC DEVELOPMENT SERVICES Economic Development Services provides its clients with strategic and operational guidance in the economic development process. Relying principally on the expertise of Janna King, a Certified Economic Developer with twenty-seven years of experience in the profession, the organization draws on the expertise of other professionals as needed. Recent projects have included other members of a professional team with expertise in market research, marketing/public relations, telecommunications, land planning, housing, and transit. Economic Development Services brings a high level of expertise and energy to every project, enabling its clients to achieve their goals. Areas of competence include: . Strategic planning Industrial park market analysis and development Effective economic development marketing Commercial and industrial redevelopment Integration of economic development with comprehensive planning Tax base development strategies Business retention and expansion strategies . . . . . II 2 I I I I I I I I I I I I I I I I I I I Janna King, CEcD, CEDFP Janna is a principal of Economic Development Services and has been active in economic development in Minnesota and Texas since 1979. She has been recognized for establishing successful economic development programs in Little Falls/Morrison County, and the St. Cloud area of Minnesota and in Midland, Texas. Some career highlights include: . Developing revolving loan funds in Morrison County with over $1 million in assets. . Successfully rebuilding Morrison County's manufacturing base after suffering the loss of over 30% of all manufacturing jobs by using retention/expansion, entrepreneurship and attraction strategies. Successful job creation cut welfare rolls by 14%. Over 300,000 square feet of vacant space was reoccupied and an additional 100,000 square feet built. . Establishing a consistent, effective business retention/expansion program that facilitated numerous expansion projects in the St. Cloud metro area in the late 1980's. . Attracting a $22 million foundry to St. Cloud by creating an innovative training program and successfully arranging for a new industrial landfill. Janna was recruited to Midland, Texas to lead the Chamber of Commerce and a new, aggressive economic development initiative. Under her leadership, the Midland Texas Chamber of Commerce was recognized for its successful marketing efforts. California was a geographic target of the Chamber; within three years the community was recognized in the Wall Street Journal for its attraction of California firms. The American Economic Development Council recognized the quality of the Chamber's marketing materials. The general economic development brochure received one of three "Best of Show" awards, from a field of over 800 entries; a customized proposal received a "Best of Class" award. Systems were established for geographic and industry sector analysis and target marketing; direct mail; public relations through larger media outlets; effective involvement of economic development allies; and effective prospect response and follow-up. Career/Education/V olunteer Highlights . Certified Economic Developer, American Economic Development Council, 1992 Certified Economic Development Financing Professional, National Development Council, 1984 American Economic Development Council awards for marketing materials - three Best of Class awards and one Best of Show award, 1991-93. International Economic Development Council, Mid America Economic Development Council and Economic Development Association ofMN marketing awards, 2005. Founding president of a statewide SBA 504 company in Austin, Texas, 1992 Economic Development Association of Minnesota - Board of Directors, 1986-90 Executive Director, Community Development of Morrison County, Inc. 1981-86 President, St. Cloud (MN) Area Economic Development Partnership, Inc., 1987-90 . . . . . . . 3 I I I I I I I I I I I I I I I I I I I · President, St. Cloud Downtown Development Corporation, 1987-90 · President, Midland (Texas) Chamber of Commerce, 1990-94 · Owner, Economic Development Services, Minneapolis, MN 1994-present · Graduate, Magna cum laude, Gustavus Adolphus College, St. Peter, MN · National Merit Scholarship recipient · Designated one of the Ten Outstanding Young Minnesotans, 1986 · Gustavus Adolphus College - Economics and Management Advisory Council 1997- 2000; Alumni Board 2005-present · Fulton Neighborhood Environment Committee 2003-2005; Rain Water Management Tour Demonstration Garden 2003-2005; Friends of Fulton Award, 2002. 4 I I I I I I I I I I I I I I I I I I I Section II RELATED EXPERIENCE CURRENT McCOMB GROUP, LTD. PROJECTS McComb Group, Ltd is currently conducting the following engagements: . Superior Condominiums - Downtown Minneapolis Superior Condominiums is a proposed 550-unit condominium development in downtown Minneapolis. The proposed development will be constructed in four phases and includes four condominium towers, townhomes and retail space. McComb Group conducted market analysis and financial feasibility for the proposed development and is now engaged in Phase II of this engagement to identify and select a developer. . Minnesota Vikings Stadium Development - Blaine, Minnesota McComb Group conducted market analysis for the proposed 1.5 million square foot shopping center and quantified economic impacts of the entire development including: Vikings stadium, offices and training facility; commercial office; light industrial; hotel; and ancillary development. Projected development cost of $1.6 billion. . Target Northern Campus - Brooklyn Park, Minnesota McComb Group was engaged by Hennepin County to evaluate Target Corporation's request for tax abatement assistance for its proposed development. Target Corporation's master plan for the Northern Campus includes four million square feet of Target office space, four million square feet of other commercial office space, two million square feet of retail space including a SuperTarget, one or two hotels and three thousand housing units. . OfficelIndustrial Market Analysis - Apple Valley, Minnesota McComb Group was engaged by the City of Apple Valley to determine the demand for commercial, office and industrial development in Apple Valley. . Waconia Target Store Community Impact Analysis - Waconia, Minnesota McComb Group was engaged to quantify the community and economic impacts of a proposed 125,000 square foot Target store in Waconia. . Sartell Retail Study - Sartell, Minnesota McComb Group was engaged to estimate the future demand for retail, food service, services and office service space in Sartell, Minnesota. Research tasks included: site evaluation, competitive evaluation, trade area delineation for eight individual commercial areas, and estimating development potential for each area for the period 2010 through 2025. 5 I I I I I I I I I I I I I I I I I I I McCOMB GROUP, LTD. SIMILAR ENGAGEMENTS McComb Group, Ltd has conducted studies similar to the work program requested by the City of S1. Joseph. Seven of these studies are summarized below: Retail and Business Park Development Potential- Woodbury, Minnesota Conducted market research to determine the amount of additional retail and business park development that Woodbury could support through 2025. Retail demand estimates included community and lifestyle centers, big boxes, and regional malls. Services demand focused on personal, business, professional, financial, automotive, and medical. Business park uses included commercial office, office showroom, office warehouse, and single tenant buildings in each category. Square footage demand in each category was converted to land area demand. Cost: $37,350. Janelle Schmitz, Planner/Economic Development Coordinator CITY OF WOODBURY 8301 Valley Creek Road Woodbury,~ 55125 j schmitz@ci.woodbury.mn.us (651) 714-3500 Retail, Industrial and Residential Development Potential- Prior Lake, Minnesota Market analysis was conducted to identify future demand for retail, business park, and residential development in Prior Lake through 2025. Retail market analysis included the city's existing and planned retail areas. Retail demand forecasts were prepared for convenience goods, shopping goods, food service, automotive, and other retail uses. Service demand estimates included personal, business, professional, financial, automotive, and medical service. Business park development was forecast through 2025 including commercial office, office showroom, office warehouse, and professional offices. Residential market analysis produced market driven estimates of residential development, single family, townhomes and twin homes, and apartments or condominiums. Residential demand was allocated between these uses and land absorption was estimated. Cost: $33,975. Donald Rye, Community Development Director CITY OF PRIOR LAKE 16200 Eagle Creek Avenue SE Prior Lake, ~ 55372 drye@cityofpriorlake.com (952) 447-4230 6 I I I I I I I I I I I I I I I I I I I East Ravine Retail Potential- Cottage Grove, Minnesota Market analysis was conducted to determine retail demand for two locations in the East Ravine study area. Market research identified retail demand for the TH -61 and Keats Avenue interchange area. Recommended development included was a community center including a discount superstore and complimentary convenience and shopping goods food service. Market research identified demand for personal, business, professional, financial, automotive, and medical services. Market analysis indicated support for a grocery anchored convenience shopping area at Military Road and Keats Avenue. Retail demand included supermarket, drug store, liquor store, full service and limited service restaurants, and automotive retailers. Service demand included personal, professional, financial, and medical uses. Retail space absorption was estimated from 2010 to 2025. Cost: $43,025. Howard Blin, Community Development Director CITY OF COTTAGE GROVE 7516 - 80th Street South Cottage Grove, MN 55016 hblin@cottage-grove.org (651) 458-2824 Downtown Retail Market Analysis - Farmington, Minnesota Market analysis was conducted to determine the amount of retail and service space and residential development demand for the Spruce Street master plan area. Retail uses identified included convenience retail, full and limited service restaurants, and other convenience retailers. Service demand estimates included personal, business, professional, financial, automotive, and medical services. Residential demand estimates included single family and multi-family, primarily twin homes, townhomes, and quad homes. Cost: $20,000. Kevin Carroll, Director of Community Development CITY OF FARMINGTON 325 Oak Street Farmington, MN 55024 kcarroll@ci.farmington.mn.us (651) 463-1860 Commercial Development Potential- St. Michael, Minnesota Market analysis was conducted to determine the amount of retail space that could be supported in St. Michael's planned Town Center. The Town Center area encompassed 350 acres in the central part of the City. Market analysis identified market potential for a neighborhood-size commercial area and a town center with a traditional downtown environment. Cost: $21,300. Marc Weigle, Community Development Director CITY OF ST. MICHAEL 3150 Lander Avenue NE St. Michael, MN 55376 mweigle@ci.st-michael.mn.us (763) 497-2041 7 I I I I I I I I I I I I I I I I I I I Centerville Retail Market Analysis - City. of Centerville Market analysis was conducted to determine the amount of retail space that could be supported in downtown Centerville for target years of 2010, 2015, 2020 and 2025. Market analysis identified market potential for retail stores, food service, service, and office service commercial establishments in a traditional downtown environment. Cost: $24,600. John Meyer, Finance Director CITY OF CENTERVILLE 1880 Main Street Centerville, MN 55038 jmeyer@centervillemn.com 651-429-3232 Retail, Office and Residential Market Analysis and Development Potential - City of Chanhassen Market research was conducted to determine. market demand for retail space in three locations in Chanhassen: the original downtown, and two other locations along TH-312, a new freeway through the city. Market analysis was also conducted to determine the demand for commercial office and light industrial space and residential development potential through 2025. Development strategy for Chanhassen was recommended based on market research findings. Cost: $42,175. Kate Aanenson, Community Development Director CITY OF CHANHASSEN 7700 Market Boulevard Chanhassen, MN 55317 kaanenson@ci.chanhassen.mn.us 952-227-1139 ECONONUCDEVELOPMENTSERVICESCURRENTPROJECTS . Sherburne County - Economic development strategic plan and assistance with plan implementation Conducted an assessment of the economy, identified economic development strengths and challenges, and the role of the county in economic development. Facilitated creation of an economic development strategy and continue to support the county with implementation of the strategy. This is an ongoing consulting engagement established in 2004. . Dakota County - Economic development strategic plan Conducted an assessment of the economy and development strengths/challenges; explored the county role in economic development using Minnesota and national models; facilitated strategic planning sessions; and drafted strategic plan. A review draft will be considered by stakeholders in September; presentation to the county board is anticipated in the Fall of2006. 8 I I I I I I I I I I I I I I I I I I I . City of Long Prairie, MN - Industrial development marketing strategy This recently initiated project involves an assessment of community assets and the preparation of a marketing strategy - including key industries, key messages, development a marketing strategy and budget for Phase 2 implementation. Project completion scheduled for fall of2006. . City of Cambridge, MN - Economic development marketing strategy and implementation support Economic Development Services has been working with the Cambridge Development Alliance and the City of Cambridge since 1998. Responsibilities have included facilitation of two economic development strategic plans, support in the development of an industrial park, strategic guidance in the commercial development process, development of a marketing strategy and support in marketing strategy implementation. Current activity is focused on implementation ofthe marketing strategy. This is a long term client relationship. ECONOMIC DEVELOPMENT SERVICES RELATED STUDIES The proposed scope of services for St. Joseph is smaller than typical projects for Economic Development Services. While this scope of services is a subset of many larger projects, no directly comparable projects (scale, components, etc.) exist. Similar information has been included in a variety of consulting assignments over the past 14 years. References are shown below. ECONOMIC DEVELOPMENT SERVICES PROFESSIONAL REFERENCES Mike Shatz, Economic Development Director City ofEau Claire Economic Development Strategy as part of the City's Comprehensive Plan City of Eau Claire 203 South Farwell St. Eau Claire, WI 54701 Mike. Schatz@ci.eau-claire.wi.us (715) 839-4 914 George Johnson, business owner, development corporation board member & bank board member; involved with economic development in Cambridge for decades. Served on economic development groups that have engaged Janna King since 1998. Cambridge Business Development Company 355 South Garfield Cambridge, MN 55008 george@ricpropertv.com (763) 689-4605 9 I I I I I I I I I I I I I I I I I I I Tom is familiar with Janna's work as President of The Partnership in the late 1980's. He serves as president of organization retaining Economic Development Services to prepare an economic development strategy in 2004 and update it in 2005. The Partnership Po Box 1091 St.Cloud,~ 56302 t.moore@scapartnership,com (320) 656-3815 Brian Bensen, Administrator Current client. Economic Development Services prepared an Economic Development Strategy for Sherburne County in 2004 and has assisted with strategy implementation since 2005. Sherburne County 13880 Highway 10 Elk River, ~ 55330 Brian.Bensen@co.sherburne.mn.us (763) 241-2744 10 I I I I I I I I I I I I I I I I I I I Section III PHILOSOPHY AND PROJECT UNDERSTANDING The City of St. Joseph desires to improve its CBD with expanded retail and service establishments and new multi-family housing. The City desires to increase retail stores and services in other business districts and to know what types of industrial uses can be attracted to St. Joseph. The work program, described in Section IV, is designed to provide this information. Specific objectives include: . Form and meet with a stakeholder group that will support and/or be involved in implementation. . Evaluate downtown S1. Joseph and its retail offerings, as well as other business districts located in St. Joseph. . Determine the amount of retail space as appropriate for downtown St. Joseph over the next ten years. . Survey St. Benedict students to determine their shopping, dining and entertainment patterns, and lifestyle interests. . Survey business district owners to obtain their comments, observations and suggestions. . Delineate current trade areas for St. Joseph and future trade areas when Coborn's opens a supermarket. . Estimate retail development potential for St. Joseph for target years of 2006, 2010 and 2016 . Estimate future trade area households for each of the above trade areas for 2010, 2015 and 2020. . Identify the types of retail and service tenants appropriate for downtown St. Joseph and other business districts. . Determine the capability for downtown to support multi-family housing, including for-sale and for-rent. . Identify the types of industrial users that could be solicited to locate in St. Joseph. . Formulate a development strategy and implementation plan that will result in redevelopment of downtown St. Joseph and enable it to achieve its future retail and residential potential. 11 I I I I I I I I I I I I I I I I I I I Section IV WORK PROGRAM The work program described below is designed to determine future demand for retail, office and industrial space in St. Joseph's three business districts, and downtown residential uses. A. Study Area Evaluation Business establishments in each business district will be identified and categorized by type. Each business district will be evaluated for its suitability for retail, office or industrial development. Downtown's suitability for residential development will be evaluated. Factors to be considered include, but are not limited to: location, visibility, access, retail store mix, traffic counts, and surrounding uses. B. Business and Community Leader Interviews Retail store owners and/or managers will be interviewed to obtain their impressions of St. Joseph, the area from which they draw their customers, to obtain their input on strengths and weaknesses, and identify what they think should be done to improve business in St. Joseph. Government leaders will be interviewed to obtain their views on retail, residential and industrial development. C. Retail Market Analysis Market analysis will be conducted to determine the demand for retail, food service, services and office service uses in each business district. Work tasks are summarized below. 1. Competitive Shopping Areas Shopping areas competitive with St. Joseph will be identified to determine competitive impacts on present and future St. Joseph retail development. Principal competitors will be identified and evaluated for tenant mix. Future developments anticipated in the area will be identified, to the extent possible, to determine possible competitive impacts. 2. Student Survey A survey of St. Benedict students will be conducted concerning their shopping habits (including retail expenditures) and preferences, and suggestions for improving downtown. The budget assumes that survey distribution and collection will be handled by St. Benedict's. Data processing cross-tabulations and analysis will be conducted by McComb Group. 3. Trade Area Trade areas for St. Joseph business districts will be delineated based on arterial road patterns, competitive shopping areas, and McComb Group experience. The 12 I I I I I I I I I I I I I I I I I I I current trade area and the trade area when a Coborn's store is opened will be delineated. The economy of the trade area will be analyzed to identify and quantify those factors that generate support for retail and service establishments. Factors to be evaluated include: population, households, building permits, and household income. Past growth trends in the St. Joseph area will be evaluated to determine trade area share of St. Cloud area residential growth. This analysis will be used to prepare market driven estimates of future residential growth potential for target years of 2010, 2015 and 2020. Retail and service purchasing power of trade area households will be estimated using McComb Group's proprietary purchasing power model that contains over 100 retail stores and services. 4. Retail Development Potential Future retail and service potential for target years of 2006, 2010 and 2016 for business districts will be estimated by business type based on purchasing power and converted to square feet of space by type of business establishment. Those business categories with sufficient sales potential for profitable operation in St. Joseph business districts will be identified. Future retail development potential for St. Joseph business districts will be estimated taking into consideration competitive impacts, trade area demographics, and trade area purchasing power and estimated market share. Estimates of retail, food service, services and office service space supported by sales potential will be prepared for target years of 2006, 2010 and 2016 utilizing McComb Group's proprietary software, which contains retail sales potential for over 100 business establishments. D. Residential Market Analysis Market analysis will be conducted to determine the capacity of the CBD to accommodate housing units. Market analysis will address both for-sale and for-rent housing, as well as market rate and senior housing demand. Work tasks are summarized below. 1. Demographic Analysis The market area for multi-family housing in downtown will be identified. The market area will be determined based on community size, geography, lifestyle patterns, and competitive developments. Demographic characteristics and trends in the market area will be analyzed to determine housing demand including population and household growth, age, and household income. Demographic characteristics related to the market rate and senior market will be profiled including household tenure, income levels, household type, age, and family size. Income levels and distribution will be analyzed to determine their impact on the proposed unit pricing. Based on this analysis, market potential for the downtown housing development will be determined. 2. Competitive Competitive for-rent and for-sale multi-family housing options in the market area will be identified. Amenities, costs, unit features, services, location, and 13 I I I I I I I I I I I I I I I I I I I competitive position of each development will be identified and analyzed. Future competition represented by planned or proposed buildings in the market area will be identified. Existing home sales will be evaluated to determine sales prices, average marketing time, and other factors affecting the market in senior housing. Realtors will be interviewed regarding their perceptions of the strengths of various markets, product acceptance, and demand. Interviews will allow us to access the community's perception, attitudes and needs for the proposed development. 3. Market Demand and Recommendations The market potential for for-rent and/or for-sale housing in downtown will be determined including: number of units the market will support at the proposed location, competitive pricing levels, target markets, and estimated unit absorption. E. Industrial Development Market research tasks will include review a variety of community and industrial site characteristics to identify the best opportunities for industrial development in St. Joseph. 1. Industrial Support Characteristics St. Joseph's ability to support industrial development will be evaluated. Factors that will be analyzed include: industrial site characteristics, location and transportation access, utility services and capacity, workforce, competitive sites, financing and incentives, and prospect response capacity. 2. Site Evaluation Analyze industrial site characteristics including size, lot depth, transportation access, utility services, and municipal utility capacity. 3. Competitive Evaluation Analyze competitive sites on the 1-94 corridor and the Greater St. Cloud Area to clarify market niche. Assess prospect response capacity and preparedness with regard to financing and incentives. 4. Industrial Development Potential The capacity of St. Joseph to accommodate industrial development will be summarized. The types of industrial development most likely to locate within the City of St. Joseph will be identified. Key competitive strengths as well as limiting factors will be identified to guide the city in its industrial development strategy and marketing efforts. 14 I I I I I I I I I I I I I I I I I I I The results of our work will be documented in a final report designed to meet client needs. The report will contain appropriate graphics and explanations of our principal findings, conclusions and recommendations. MEETINGS Six meetings are planned during the course of the evaluation to keep the client informed of our progress and findings. These meetings include the following: . Start-Up Meeting with Stakeholders at the beginning of the engagement to finalize research objectives and obtain client-provided information. . Business Owner Meeting to describe purpose of study and anticipated work products. . Progress Meeting will be held to review preliminary results of market research. . Report Meeting to present results of all work tasks and recommendations. . Public Meeting Including Stakeholders to discuss study results. . Final Report Meeting to present results of all work tasks and recommendations. This meeting will cover all aspects of the market analysis. The budget provides for six client meetings as described above. Additional meetings will be billed at our normal hourly rates plus expenses. SCHEDULE The RFP requests that the study be completed by December 31, 2006, or about three months following selection. This is a short timeline for a study of this size considering that it includes the holiday season. The work scope and tasks described in this proposal can be completed by January 31, 2007. 15 I I I I I I I I I I I I I I I I I I I Section V BUDGET The budget for the work program and work products described in this proposal is shown below. Professional Services Study Area Evaluation Business and Community Leader Interviews Retail Market Analysis Residential Market Analysis Industrial Development Report Preparation Meetings Total Professional Services Bud2et $ 2,000 1,800 12,250 8,500 2,750 1,000 5,700 $ 34,000 Expenses (Estimated) Travel Demographics Computer and Purchasing Power Report Production Reproduction Miscellaneous Total Expenses $ 850 400 600 1,500 500 150 $ 4.000 TOTAL BUDGET $ 38.000 The professional fees and expenses for the services outlined in this proposal total $38,000 and will be performed at a price not-to-exceed that amount. The budget is based on the amount of time required to perform the work tasks and our normal hourly billing rates of $250 for principals, $190 for executive associates, $125 for senior associates, $100 for associates, and $75-$100 for consultants. Company policy requires a retainer of approximately one half the estimated budget for the project or $19,000. The retainer will be applied to the final invoice as a credit for billing of professional services and expenses. Invoices for professional services and expenses will be rendered at mid-month and month-end as our work progresses. Standard billing terms are net ten days. A finance charge of 1.5 percent will be charged on all unpaid balances outstanding more than 30 days. 16 I I I I I I I I I I I I I I I I I I I REPORT PURPOSE This proposal was prepared with the understanding that the results of our work will be used by the City of 8t. Joseph to evaluate retail, residential and industrial development potential. Our report will be prepared for that purpose and will be subject to the following qualifications: . Our analysis will not ascertain the legal and regulatory requirements applicable to this project, including zoning, other state and local government regulations, permits and licenses. No effort will be made to determine the possible effect on the proposed project of present or future federal, state or local legislation, or any environmental or ecological matters. . Our report and analysis will be based on estimates, assumptions and other information developed from research of the market, knowledge of the industry and discussions with the client. Some assumptions inevitably will not materialize and unanticipated events and circumstances may occur; therefore, actual results achieved will vary from the analysis. . Our analysis will not evaluate management's effectiveness or be responsible for future marketing efforts and other management actions upon which actual results are dependent. . Our report will be intended solely for the purpose described above and should not be used for any other purpose without our prior written permission. Permission for other use of the report will be granted only upon meeting company standards for the proposed use. These qualifications will be included in our final report. If the report is used for purposes other than specified above, we reserve the right to review the materials for proper use of our work. ACCEPTANCE PROCEDURES To indicate acceptance of the proposal, please sign a copy of the proposal and return it to us together with your check for the retainer as authorization to proceed with this engagement. We appreciate the opportunity to submit this proposal and look forward to hearing from you soon. If you have any questions concerning the proposal, please call me at (612) 339-7000. Accepted By: McComb Group, Ltd. Company: Title: Date: James B. McComb President 17