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Home My WebLink About2007 [02] Feb 15 {Book 39} Jl Administrdtor Judy Weyrens CITY OF ST. JOSEPH www.cityofstjoseph.com St. Joseph City Council February 15,2007 7 :00 PM 1. Call to Order MdYor 2. Approve Agenda Richdfd Cdrlbom Councilors Steve Frdnk AI Rdssier Renee Symdnietz Ddle Wick 3. Consent Agenda a. Minutes - Requested Action: Approve the minutes of February 1, 2007 b. Bills Payable - Requested Action: Approve check numbers c. Waiver of Conflict - Requested Action: Authorize the Administrator to execute the waiver of conflict, acknowledging a conflict of interest with regard to the school development. d. Special Use Permit - Requested Action: Accept the contingent recommendation of the Planning Commission granting a Special Use Permit to allow the construction of a K-8 school in a Rl Zoning District. e. Change Order - Requested Action: Approve Change Order #8 for . the Water Treatment Plant resulting in an increase of $1,745.00. 4. Public Comments to the Agenda 5. 7:05 PM Continuation Hearing - 2007 Jade Road Improvements 6. City Engineer Reports a. 2007 East Side Mill and Overlay Improvements 7. Mayor Reports a. AFSCME - Springsted Implementation 8. Council Reports 9. Administrator Reports 10. Adjourn N h PO Box 66s . Sdint. Joseph, Minnesotd .,6)74 2.'} College Avenue ort . Phone )2.0.)6).72.01 FdX j2.0.)6).0)42. ST. JOSEPH CITY COUNCIL February 15, 2007 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME 1. ~ C-\ G- ?)"Z,t;h L4''7ytdt-~L ("~ '-.;> ~~LZ~ 40~ ~. (Ljt~ 'rJt;;j t{; d~ tfj~ ;/ / 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. ADDRESS ,2 9' en I ;:: I< tfI 11/'- '-l c, ~ J' - . ~ /' . 2.1 0.':5 . Ft<-c. tVr/1Ce- 4",( fu cu..-I-~ ~ r k- i :}?Itf? 103 Rd 4ve ,<;,-1, ;)dSe;:7~ 9>) 3;<L ~ 5~ fL( ~'f ("3 f:G~ M- . ep- ~~ a4~ t/ DRAFT February 1, 2007 Pagel of 8 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, February 1, 2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Steve Frank, Renee Symanietz, City Administratol' Judy W eyre ns City Representatives Present: City Engineer Tracy Ekola, Public Works Director Dick Taufen, Police Chief Pete Jansky Others Present: Gary Donabauer, Quentin Donabauer, Randy Broda, Jerry & Bernice Heim, Joe & Joanne Bechtold, Maritime Woida, S.T. Schuler, Jim Sand, Jamie Thelen, Gordon & Shirley Hove Approve Aaenda: Symanietz made a motion to approve the agenda as presented; seconded by Rassier. " Discussion: Rassier questioned the Pay Applications for the Centennial Park Project and the Hill Street Project and whether or not the projects were complete. Wick stated that the Centenn.ial Project is not yet complete as they still have some painting to do. Weyrens added that this is not a final payment for that project. Tracy advised Rassier that the Hill Street Project is not yet complete as there is still one item that needs to be resolved and that will be addressed this spring. She added that this is not the final payment for that project either. Rassier then questioned whether therewill be any alcohol served at the St. Cloud Heritage Quilters raffle. Weyrens stated that the request before the Council is a gambling event permit and it is not anticipated that alcohol will be served. The motion passed unanimously. Consent Aaenda: Wick made a motion to approve the consent agenda as follows; seconded by Symanietz and passed unanimously. a. Bills Payable - Approve Check Numbers 38368 - 38409 b. Minutes - Approve the January 2007 Minutes c. Gambling Application - Accept the Lawful Gambling Application for the Stearns County Thundering Toms for an event to be held at the Trobec's Event Center on March 30,2007. d. Gambling Application - Accept the Lawful Gambling Application for the St. Cloud Heritage Quitters for an event to be held at the College of 51. Benedict on October 6th and 7th, 2007. . e. Application for Payment - Authorize the Mayor to execute Payment Application #11 for the Water Treatment Facility and authorize payment to JTJones in the amount of $ 220,135.30. f. Application for Payment - Authorize the Mayor to execute Payment Application # 9 to RL Larson Excavating in the amount of $ 3,706.90. g. Application for Payment - Authorize the Mayor to execute Payment Application # 4 for the Centennial Park Improvement and authorize payment to Gohman Construction in the amount of $ 9,410.00. h. Gambling Application - Accept the Lawful Gambling Application for the St. Joseph Volunteer Firefighters for an event to be held at the Trobec's Event Center on April 13,2007. i. Non Union Employees - Accept the recommendation of the Personnel Committee finding the reviews of the non-union employees satisfactory, thereby accepting the 2007 Compensation. j. Compensation Study - Authorize Springsted to complete a Fire Department Organization and Compensation Study as recommended by the Fire Board at a cost of $ 7,500. DRAFT February 1 , 2007 Page 2 of 8 Public Comments to the Aoenda: No one present wished to speak. 2007 Improvements - PUblic Improvement Hearina: Mayor Carlbom opened the public hearing and stated the purpose of the hearing to consider the making of the following improvements: Properties abutting Jade Road and County Road 121- Improvements to include street, curb, gutter, utilities, trail and turn lanes; Properties abutting Iverson and 3rd Avenue SW - Improvements to include turn lanes on County Road 121. In addition to Jade Road the City will consider the making of the following improvement: Hollow Park Storm Water improvement: replacing a section of the storm sewer between Cypress Drive, east along CR 75; Transportation Studies: North east/west corridor and the Southwest Beltway. The improvements proposed are pursuant to Minn. Stat. ~~ 429.011 to 429.111. The estimated cost of the improvement is $2,900,000. Carlbom stated that the hearing will consist of three phases: 1. The City Engineer will present the project scope, schedule and assessment 2. The hearing wi!1 be opened for questions from the public 3. The Council will have an opportunity for discussion Due to a publishing error, the public hearing will be continued on February 15, 2007. A decision on the improvements will not be made at this meeting. Carlbom also reminded those present that this meeting is not to discuss the proposed assessments, rather if the improvement should be completed. Affected property owners will have the opportunity to discuss the assessments at the public hearing that will be scheduled later. Mayor Carlbom turned the floor over to City Engineer Tracy Ekola. Ekola stated that the 2007 Jade Road Improvements are needed due to the construction of the new school. It is anticipated that District 742 will begin construction in May of 2007 with substantial completion July of 2008. The proposed improvements will include: · New Jade Road alignment with turn lanes, curb and gutter, sidewalk and storm sewer · Stormwater pond west of the New Jade Road alignment · CR 121 turn lanes at Jade Road and Iverson Street · CR 121 trail and trail lighting from Iverson Street to Jade Road · 15 inch sanitary sewer and 12 inch water main from CR 121 Lift Station to School property Ekola advised the Council that the turn lanes at Iverson are being constructed at this time due an agreement made with the Developer of the Morningside Acres 2nd Addition. She added that those properties to the West will be assessed for that portion of the project when they are developed. Ekola stated that the projected costs are based on estimates and that the final costs will be determined after the bids are received and they receive final construction costs. Those costs are as follows: Sanitary Sewer Water Main Stormwater Improvements Streets, Curb & Gutter, Sidewalk along Jade Road CR 121 turn lanes at Jade Road CR 121 turn lanes at Iverson Street CR 121 trail and trail lighting 489,392.51 542,772.98 151,049.28 507,799.99 193,126.86 136,449.29 224.095.44 2,244,686.35 The projected funding for the project is as follows: Arcon Development 1,718,191 ISO 742 390,046 Sand Company 60,038 City Funds 76.412 2,244,687 Carlbom questioned whether or not there was any concern from either Arcon or the School District as to the costs associated with the project. Weyrens responded that both the School and Developer have been involved in the process and are aware of the projected costs. Wick questioned how the City can be sure DRAFT February 1, 2007 Page 3 of 8 that they will receive the funds from both Arcon and the School District. Weyrens advised the Council that the City will request a letter of credit from both for 80% ofthe total assessment costs. The letter of credit is accepted only as drafted by the City Attorney. Frank questioned the number of years that a project is assessed for. Weyrens advised him that for residential projects, they are assessed over 15 years; however for new development, they are assessed over 5 years. Ekola added that they plan to have substantial completion by November 2007 and final completion in July 2008 with a bid date in late May. Carlbom opened the hearing to the public. Jim Sand, Sand Companies, approached the Council to speak in opposition to their projected assessments. He stated that he is concerned with the number as presented as in September of 2004 Sand Companies paid $ 40,065 for the construction of the turn lanes. They were required to escrow that amount per the Developer Agreement and the cost was based on an. engineering estimate. It was stated that the turn lane was not constructed in 2004, as at that time they would have been required to pay the entire amount; whereas now those costs can be split with future development. Sand stated that they couldn't find anything in the developer agreement to state that they are obligated to pay more than the . amount escrowed in 2004. He is concerned with the increase, as he does not want to open Sand, Companies up to future costs based on market increases. Carlbom questioned Ekola as to the methodology for determining the cost sharing of the turn lanes on Iverson. Ekola stated that the 2004 estimate was prepared based on current product and material prices. Over the past two years their has been a significant increase in bituminous and aggregate. The increased cost is based on current pricing. Ekola reminded those preseht that the proposed assessment roll is only an estimate and the final assessment will be prepared on the final bid price. Therefore, the price could be reduced. With regard to the cost sharing, it was first deterrnined what property would benefit from the construction of turn lanes. CR 121 is a County Road and the turn lanes are required for accessing CR 121. All the developable acreage was identified and using the current development rate of 2.2 homes per acre an apportionment was determined. Based on Sand's concern regarding the open-endedness of the project costs, Carlbom questioned what would happen if the project is not completed at this time. Ekola stated that prices will probably continue to increase. Weyrens added that everyone was aware that this project was going to happen and the costs were discussed based on estimates not final numbers. Sand Companies had the opportunity to construct the turn lanes at the time of development and enter into a recapture agreement with the City or escrow the funds based on estimates. Sand then stated that he they were originally told that this would be a County project rather than a City project and in his opinion they did not have the option to construct the turn lanes. Ekola advised Sand that it is cost-effective to do this project along with the Jade Road Improvements. Carlbom added that the County is involved, but this is primarily a City project due to the School. Further, Ekola stated that the County must approve any projects that affect CR 121 as it is a County Road. Sand concluded by stating that they feel that they have already paid for these costs and future development should be assessed the additional costs. Randy Broda, approached the Council to question why they are being assessed. Weyrens advised Broda that he owns property adjacent to the project location that could be developed in the future. She stated that there will be a charge-:in-lieu of assessment that will be applied to that property and will be collected if the property is ever developed. Carlbom advised Broda that he will benefit from the improvements if the property is developed. Broda then questioned what can be done with that piece of property. Weyrens and Carlbom advised him that the Comprehensive Plan identifies his property as low density single family. Quentin Donabauer, questioned the Council what would happen if the land is not sold for a number of years. Weyrens stated that the City is proposing to establish a charge-in-Iieu of assessment which would be applied when and if the property is sold and/or developed. At the time of development and/or sale the charge in lieu of aSsessment is reviewed and the Ordinance allows the charge to be increased by the DRAFT February 1, 2007 Page 4 of 8 Engineering Index annually. The City will review the revised charges after the ENI is applied to assure that the charge is within market rates. Carlbom reiterated that due to the publishing error the Council will not be taking action on the improvement hearing. Rather the hearing will be continued on February 15, 2007 at 7:05 PM. Symanietz made a motion to table to Public Improvement Hearing for the 2007 Jade Road Improvements until February 15, 2007 at 7:05 PM. The motion was seconded by Wick and passed unanimously. Frank questioned how the issue with Sand Companies can be dealt with. Carlbom stated that it would be best for Sand Companies to work with City Staff to come to a resolution. Minnesota Statute outlines a process for contesting an assessment. The contention occurs when the City conducts the final assessment public hearing. CITY ENGINEER REPORTS Storm Sewer Replacement: Ekola presented the Council with the final plans and specifications for the 2007 Hollow Park Improvements. The improvement will replace the existing 18" clay pipes starting at the west end of Old Highway 52 to the Watab Creek. The existing pipe is undersized and under-capacity. In addition a portion of the pipe has collapsed. The storm sewer replacement has been included in the five year Capital Improvement Plan, programmed for construction in 2007. It is anticipated that the project will be funded through the storm water utility. The project includes abandoning the existing line. The Council has previously approved the easements for the new line placement. According to Ekola, stormwater treatment is not required; however the project includes installation of manholes as required by the DNR. If future development occurs within the adjacent areas ponding will be required. The proposed improvement will not require street construction. It is estimated the project will cost approximately $175,000. With regard to financing, Weyrens stated the project will be financed over a five year period. The City will be asked to issue one bond which will include all the known 2007 Improvement Projects. Ekola proposed a bid date of March 6, 2007 with the bid being awarded within 60 days. Hopefully, the project can be started in Mayor June and the project should take approximately 1-1 }'2 months to complete. Carlbom questioned if there will be aqy safety concerns with regard to open trenches. Ekola responded that trenches will be open during the day and closed at night. Wick questioned what would happen if one of the existing pipes caves in once it is abandoned. Ekola stated that the pipes are only 18" deep and the mai'n concern would be structural damages to the property. The one section of pipe that will be abandoned under a structure is controlled by a previous easement agreement. This agreement clarifies that the City will relocate the Storm Sewer line and when it is abandoned the City is not responsible for removal of the same. It would be up to the property owner to take any necessary precautions. The Council requested that the property owner receive written notice of the project and informing them that the City will not be removing the abandoned line based on a previous agreement. Symanietz made a motion to advertise for bids for the 2007 Hollow Park Storm Sewer Replacement Project. The motion was seconded by Rassier and passed unanimously. 2007Proposed Street Improvement Proiect: Previously, the City Engineer and the Public Works Director have reviewed the street system and identified the condition of the City Streets. Ekola advised the Council that portions of 8th, 9th, 10th, 11th and Able Streets are in need of repair. According to Ekola, these streets have gone past the stage where seal coating would benefit the streets. Due to the significant cracking, she is suggesting that this be done as a mill and overlay project. She did; however, mention that the curb and gutter are still in good condition. Rassier raised a few questions as to how certain properties would be assessed as this project would include some cul-de-sacs. Ekola stated that she would review the policy before preparing the proposed DRAFT February 1 , 2007 Page 5 of 8 assessment roll. He also questioned 11th Avenue as it enters Klinefelter Park and how those costs would be assessed. Ekola stated thatbased.on the current assessment policy those properties abutting 11th and Klinefelter Park will be assessed as a corner lot. Wick and Rassier suggested that the City also look into repairing some of the areas in Klinefelter Park that are cracked. Wick suggested that those costs be presented to the Park Board for consideration. Wick then questioned how much bituminous surface would need to be removed. Ekola stated that the Feasibility Report would detail that information. Based on the condition of the streets, she stated that 8th and Able Street may be in need of a full reclaim; whereas the others may simply be a mill and overlay project. Frankquestioned if there would be any utility work done at this time. Ekola stated that the pipes are not old enough for any utility work so the project will be limited to street work. Frank questioned if utility companies are made aware Of street projects so they can perform routine maintenance when the street is opened. Ekola stated that the City notifies all utility companies whenever a project is completed. When questioned on the cost of the feasibility report, Ekola responded that the Feasibility Report would cost approximately $5,000 and that cost would be added to the assessments. Rassier made a motion to approve Resolution 2007-003 ordering the preparation of the report on improvement for the 2007 Street Improvement Project to include the Klinefelter Improvements. The motion was seconded by Wick and passed unanimously. PUBLIC WORKS DIRECTOR REPORTS Motor Grader Repair: DickTaufen, Public Works Director, approached the Council regarding major repairs to the Motqr Grader. Taufen stated the City purchased the motor grader used in 1987. At the time of purchase the machine had 12,807 hours and the City paid $ 18,850. Today, the machine has logged 13,564 hours and the brakes are becoming spongy and should be replaced. Taufen stated that he received a quote to replace the brakes at a cost of $ 6,662. Carlbom questioned whether there were any repairs to this grader in,the past. Taufen stated that the steering was repaired, costing approximately $2,100. Rassier stated that if budgeted funds are not ample to replace the brakes he may have to review the capital equipment list and push back one year the purchase of a piece of equipment. Frank made a motion to approve the brake repairs not to exceed $6,662. The motion was seconded by Wick and passed unanimously. MAYOR REPORTS APC Federal Fundina: Carlbom stated that recently the 8t. Cloud APO has adopted resolutions in support of the FY 2008 federal transportation appropriations priorities for the 8t. Cloud Metro Area as well as in support of 8tateof Minnesota funding assistance for the Sauk Rapids Bridge project bond debt. They are asking each City to support the same resolutions. Symanietz made a motion to approve Resolution 2007-004 Endorsing S1. Cloud Metropolitan Area Federal Fiscal Year 2008 Transportation Appropriations Priorities. The motion was seconded by Frank. Discussion: Wick questioned whether any of 81. Joseph's projects made the list. Carlbom stated that those within the City of 81. Joseph are in restricted areas and they did not meet the necessary criteria. The motion passed unanimously. DRAFT February 1, 2007 Page 6 of 8 Symanietz made a motion to approve Resolution 2007-005 Supporting State of Minnesota Funding for the remaining $6.8 million debt on the Sauk Rapids Bridge project. The motion was seconded by Wick. Dicussion: Rassier questioned what would happen if the request for funding is not approved. Carlbom explained that the County has already bonded for that money; however this is a unique attempt at getting some funding from the State. The motion passed unanimously. North Corridor FundinQ: Carlbom reported the APO has approved federal funding for the North Corridor Tier 1 EIS, contingent upon the City providing the local match. An additional $200,000 is needed to complete the Study which includes $140,000 federal funding and $60,000 local match by the City of S1. Joseph. Wick made a motion to approve the local match for the future Tier 1 Environmental Impact Study for the North Corridor. The lTIotion was seconded by Symanietz and passed unanimously. AFSCME: Carlbom advised the Council that the Personnel Committee (Carlbom, Rassier, and Weyrens) met with representatives from AFSCME to discuss the implementation of the Springsted Study for both the City Staff and Maintenance Departments. He stated that he and the AFSCME Representative met with each union member individually to discuss the direct impact on each employee. Carlbom stated that there are some employees that are concerned, but overall; they are supportive of the implementation. He stated that the Uriion will vote on the implementation on February 7. If the implementation is approved by the membership, it will be presented to the Council for a vote on February 15. He concluded by stating that the transition will affect the way the employees are organized and may take several months to be fully implemented. COUNCIL REPORTS SYMANIETZ APO: Symanietz reported that she attended the Full Board Meeting of the APO. S1. Cloud Area Joint Cities MeetinQ: Symanietz thanked Sauk Rapids for the tour of their Fire Station. She stated that at this Joint Cities Meeting, both Steve Gottwalt and Dan Severson were present in an open forum type setting to discuss things happening at the Capital. WICK Downtown Committee: Wick stated that the Environmental Design Group has been working hard and have made good progress. Park Board: Wick reported that the Park Board met recently and discussed the updating of the existing park pavilion at Centennial Park. LMC TraininQ: Wick reported that he attended a League of Minnesota Training Session to discuss Land Use and Conditional Use Permits. He will provide information to the Administrator for discussion at a later meeting. Area Cities MeetinQ: At the area cities meeting, there was some discussion regarding a new aquatic center in the S1. Cloud Area. Wick questioned whether or not he should attend those meetings. Carlbom stated that he would encourage Wick to sit on the committee and that he would like to see the aquatic center built in S1. Joseph. Rassier stated that not all regional projects need to be located in the City of S1. Cloud. DRAFT February 1, 2007 Page 7 of 8 RASSIER Gamblinq Concerns: Rassier stated that he is concerned with the number of gambling applications that are being presented for approval. He would like to see better control on permits for events that are not benefiting the City. Wick stated that those who have premise permits in the City are required to give a certain percentage to the City; however, that does not apply to the one~da~ exempt perm its. Frank suggested that this issue be discussed at the Council workshop on the 15 . FRANK St. Cloud WWTP: Frank reported that he attended a meeting at which he was advised that St. Cloud is seeking a grant for a WWTP upgrade. School Proqram: Frank stated that he was informed of a St. Cloud Area Parent Legislative Team that parents in St. Joseph may want to Join. Symanietz added that there is a link on the website for ISO 742. Smoking Ban: Frank stated that there will be a statewide smoking ban for all PUblic establishments as the Governor already committed to signing off on that bill. Northstar: Frank reported that he attended a meeting at which they discussed the expansion of the Northstar to 51. Cloud/Rice. CSAH 75 Signal: Frank reported that he received several em ails recently regarding the possible signal light at the intersection of CSAH 75 and Northland Drive/4th Avenue SE. Weyrens advised the Council that she has been working with the County Engineer to determine when the light will be constructed as the City has already financed the improvement. Group Homes: Frank stated that he would like to see more discussion as to how group homes are placed within the City. ADMINISTRATOR REPORTS Police Policies: Weyrens stated that in the past, the Council has been involved in the updating of the Police Policies. She stated that in other area cities, these changes are reviewed by the Police Chief, City Administrator and City Attorney for legal purposes. She questioned whether or not the Council would like to continue to see the Changes. Rassier, Carlbom and Frank all agreed that they would like to see the changes and they could be presented as consent items rather than discussion items. Market Research Studv: As a result of the downtown initiative, the City has agreed to work with the College of St. Benedict to conduct a market research study to determine what types of businesses and services would be attracted to the downtown area. If a redevelopment project is to be successful, it is important to know what type of development to plan for. The estimated cost of the study was approximately $20,000. Two proposals were received and both of them were higher than the estimated cost. The Maxfield proposal came in at $35,000 and the McComb proposal came in at $38,000. After the two proposals were reviewed, it was agreed that McComb was the preferrec;l consultant. They were then asked to drop their price to match that of Maxfield, to which they agreed. They were also asked to drop the Industrial component of the Study dropping the price to $32,000. Weyrens stated that the City has committed to funding $17 ,500, the St. Joseph Chamber will fund $2,500 and the College of St. Benedict has agreed to contribute $11,000. Since St. Ben's has agreed to leave the window open for more discussion on their contribution amount, the City will ask them to consider funding the shortfall which is $1,000. Weyrens also advised the Council that the City has applied for funding from Stearns Electric through the Round up Program. Frank made a motion to accept the proposal and retain the McComb group to prepare a market analysis as identified in the proposal. The motion was seconded by Wick. DRAFT February 1, 2007 Page 8 of 8 Discussion: Frank stated that based on his experience, self-selected surveys are not always the best source of data. He questioned who would be the project manager to which Weyrens advised him that MDG"would be the project manager. There was some concern as to how the two proposals were compared as they were done very different from one another. Wick stated that the Maxfield proposal was presented in a 1-2-3 format; whereas the McComb proposal was presented as a study evaluation. According toWeyrens, both were equal and gathered the same amount of information. Frank questioned the titles and content of the two as the Maxfield proposal seemed to focus more on the industrial portion. Carlbom stated that McComb has agreed to meet the Maxfield price. Frank also questioned the research that was done by the EDA. Carlbom explained that the EDA finished their Expansion and Retention Survey program; however, there was not a high degree of consistency with the program. Rassier questioned Weyrens as to what would happen if the College will not contribute the additional $1,000: Weyrens stated that if they will not re-consider their contribution and we do not get the grant from Stearns Electric, the City would need to re-allocate funds. According to Rassier, the Industrial portion of the Study will be completed as well; however, it will be done in-house rather than through a consultant. Due to the fact that there were two bids, Wick questioned whether the City is bound by bidding laws similar to when a street improvement project is bid. Weyrens stated that the bid laws are regulated by amount of the project. The City can request quotes for projects under $ 50,000 and base selection on the best-qualified quote. Ayes: Carlbom, Wick, Symanietz, Frank Nays: Rassier Motion Carried 4-1 Joint CC/PC Meetino: Weyrens advised the Council that she is looking to schedule a Joint CC/PC Meeting on February 12 at 7:00 PM to discuss the Concept Plan and TIP Program for the Collegeville Development Group project downtown called Millstream Lofts. Weyrens stated that she would like to break the meeting into two sections. 1. CC and PC: to review and understand the concept plan. 2. CC: to discuss the possibility of using the TIP program for financing. She questioned whether the Council would like to have the TIF program presented at the meeting or whether or not they could have the background information provided prior to the meeting. Carlbom stated it would be best to provide them with the TIF background information prior to the meeting. Carlbom then questioned whether or not the EDA would be invited to the meeting as well. According to Weyrens, they would not be invited as they have already seen everything and they are recommending approval of the concept plan and use of TIF. Adiourn: Symanietz made a motion to adjourn; seconded by Frank and passed unanimously. Judy Weyrens Administrator I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda - Waiver of Conflict of Interest DATE: February 15,2007 DEPARTMENT APPROVAL ORIGINATING DEPARTMENT AGENDA ITEM Waiver of Conflict - Requested Action: Authorize the Administrator to execute the waiver of conflict, acknowledging a conflict of interest with regard tQ the school development. PREVIOUS ACTION See attached letter from Tom Jovanovich RECOMMENDED COUNCIL ACTION Authorize execution of the waiver as presented FISCAL IMP ACT COMMENTS/RECOMMENDATIONS 11 Seventh Avenue North P.O. Box 1433 St. Cloud, MN 56302-1433 320-251-1055 Toll Free 800-445-9617 Fax 320-251-5896 rajhan@rajhan.com www.rajhan.com Frank J. Rajkowski .. Gordon H. Hansmeier Frederick L. Grunke Tt:lOmas G. Jovanovich. PaulA. Rajkowski. Kevin F. Gray William J. Cashman Richard W. Sobalvarro LeAnne D. Miller Peter J. Fuchsteiner Susan M. Dege Sarah L. Smith-Larkin. Troy A. Poetz Gregory J. Haupert Jason T. Bretto Matthew W. Moehrle Melissia R. Christianson Kristi D. Stanislawski ",.IWRajkOWSki . . " Hansmeier. Ltd. . ATTORNEYS AT LAW February 6, 2007 Judy Weyrens City Administrator P.O. Box 668 St. Joseph, MN 56374 Kevin Januszewski St. Cloud Area School District 742 District Administration Office 1000 44th Avenue North Suite 100 St. Cloud, MN 56303-2037 . RE: City of St. Joseph Improvements for New Elementary/Middle School in St. Joseph Dear Ms. Weyrens and Mr. Januszewski: The City of St. Joseph and St. Cloud Area School District 742 are both clients of the Rajkowski Hansmeier Ltd. law firm. The law firm has expended a substantial amount of time with respect to the Arcon Development in the City of St. Joseph. This work was performed on behalf of the City ofSt. Joseph. Arcon Development has now sold a portion of its property to the St. Cloud Area School District 742 for purposes of a new elementary/middle school in St. Joseph. In order for the school to be built, the City of St. Joseph will have to provide public improvements to the property and assess the cost of . the improvements to the School District, as well as Arcon. The City's attorney will have to negotiate a Developers Agreement on behalf of the City with both the School District and Arcon Development. The purpose of this letter is to inform both the City of St. Joseph and the St. Cloud Area School District 742 that there is a conflict of interest if the law firm represents the City of St. Joseph in these negotiations since the law firm represents both clients in different matters. The law firm may continue to negotiate on behalf of the City of St. Joseph if both the City ofSt. Joseph and St. Cloud Area School District 742 waive the conflict of interest. If such a waiver is granted by both entities, the law firm would only represent the City of St. Joseph. The School District would have to retain another attorney to represent it on the new school improvements. RECEIVEiJ FEB 0 7 2007 . . .. . . . . CITY OF ST. jOSEPH Frank J. Ra;kowskr and Jason I Bretto are admItted to practfce In North Dakota, GordonlH. Hansmeler In North Dakota, South Dakota and WisconSin, Paul A. Rajkowski and Sara/oJ i.... Smirn-i.arUn in Vtlisconsin. Wiliiarn.i. Cashman in SouthDakotCi. arid FNcnard vi! 5obaivarro in lVo!Th Dakota and South Dakar;. I;;lj\/!ernbe' i..'..rr."?rlcar: BOnnj r) Tri;:~: t-\(lvo(at~':. ""OuaHfied .4Df', r~eutr2' v February 6, 2007 Page -2- It should be pointed out that the law firm has not represented the School District in the acquisition ofthe St. Joseph property for purposes of a new elementary/middle school in St. Joseph. Apparently, some other law firm represented the School District in those negotiations and transactions. If the City of St. Joseph and the St. Cloud School District have no obj ection to this law firm representing the City of St. Joseph in the above improvement project, then each entity should sign the waiver which follows this letter. Please return the waiver to the law firm. Ifboth entities sign the waiver, I will then forward copies of the waiver to each entity. If you have any questions, please call. Thank you for your cooperation. Sincerely, HANt'" LID. . I / J A / I v....../ / By ! / "' / Th mas G. Jo~ntl'Vicli / TGJ/baw On behalf of the City of St. Joseph, I, Judy Weyrens , agree to waive any conflict of interest that may exist concerning the Rajkowski Hansmeier Ltd. law firm's representation of the City of St. Joseph in regards to the City improvements for the new elementary/middle school in St. Joseph. By Judy Weyrens, City Administrator On behalf of Independent School District No.7 42, I, Kevin Januszewski, agree to waive any conflict of interest that may exist concerning the Rajkowski Hansmeier Ltd. law firm's representation of the City ofSt. Joseph in regards to the City improvements for the new elementary/middle school in St. Joseph. By Kevin Januszewski, Executive Director of Business Services 2 Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda Special Use Permit - District 742 DATE: February 15,2007 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Special Use ~ermit - Requested Action: Accept the contingent recommendation of the Planning Commission granting a Special Use Permit to allow the construction of a K-8 school in a Rl Zoning District. PREVIOUS ACTION The City Council has previously viewed the concept plan for Kennedy School. The Special Use Permit is based on the same concept plan that has already been approved. The current Ordinance allows Schools in Rl Zoning Districts through issuance of a special use permit. The Planning Commission conducted the public hearing on February 5, 2007 at which no one present wished to speak. The staff recommendation included two contingencies: 1. Planning Commission of the Development Plan (scheduled for March 5, 2007) 2. Execution of a Development Agreement between the City of S1. Joseph and District 742. RECOMMENDED COUNCIL ACTION Accept the recommendation of the Planning Commission and grant a Special Use Permit to District 742 with the above stated contingencies. . FISCAL IMPACT COMMENTS/RECOMMENDA TIONS Resolution of findil19 The request of St. Cloud School District 742 for a Special Use request came beforethe Planning Comm ission at a public hearing held on. February 5, 2007. The purpose of the hearing was to consider issuance of a Special Use Permit to allow a K..8 School in a R1, Single.FamHy Zoning District. St. Joseoh Code of52.27subdivision 3states: Uses Under SoecicilUse Permit. The following uses shall require a Special Use Permit based on the procedures set forth in this Ordinance: f) Public and private schools provided that the location and off-street parking has been reviewed and approved by the Planning Commission. The request for Special Use has been submitted by Independent School District 742, 1000 - 44th Avenue North, St. Cloud MN 56303. ' Notice of this matter was duly served and published. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City ofSt. Joseph, the Planning Commission makes the following findings: The propo.s.ed use is consistent with the standards for granting a speci.U use permit, St. Joseph Oode of Otdinances52.9 Therefore, based on the above findings, .the Planning Commission makes the following recommendation: Approval of the Special Use Permit to allow a K-9 School Facility in a R1 Single Family Zoning District with the following contingencies: 1. The Planning Commission reviews and approves the site plan 2. Execution of a development Agreement between the City of St. Joseph and District 742. Bob Loso, Planning Chair Judy Weyrens, Administrator ORDINANCE 52 - ZONING ORDINANCE Section 52.27: R-1 SINGLE FAMILY RESIDENCE DISTRICT Subd. 1: Intent. It is the intent of this district to provide for the orderly development of residential areas and to avoid urban sprawl within the City; permit the development of single family dwellings; to provide reasonable standards for such development; to avoid overcrowding; and to prohibit the use ofland which would be incompatible with or detrimental to the essential residential character of such districts. Subd.2: Permitted Uses. a) Single family dwellings - non-rental occupancy. b) Public parks and playgrounds. c) Horticulture, not to include the retail sale of products. d) Licensed residential group care facility with 1,300 feet between it' and a similar facility and not to exceed six boarders. e) Licensed day-care facility serving 12 persons or less. Subd.3: Uses Under Special Use Permit. The following uses shall require a Special Use Permit based on the procedures set forth in this Ordinance: a) Governmental and public utility buildings and structures necessary for the health, safety and general welfare of the community. b) Public or semi-public recreational buildings and community centers. c) Licensed day-care centers serving 13 or more persons. d) Licensed residential group care facilities with seven or more boarders. e) Public libraries. f) Public and private schools provided that the location and off..street parking has . been reviewed and approved by the Planning Commission. g) Institutions of a religious eleemosynary or philanthropic nature. h) Nurseries and greenhouses. 52.27-1 JRH-l &-2007:: ruE) 1 S; 01 [list 7/12 Busine.ss 5eruic:es (FA::) 320529ti3li2 p, 00"l/00? ~ftlL4QA"'I_;~fSPBGIM.'1B$E'\;"_1' ",""" ';1;Bt: ," ,,' ,;,\;.t~c;!_aE_'" . ;..v ;~ " . _ __ .. "., :." ,..,. _ '.< ""-"'-':""""'- .- .;,'" .-..,: :/,..;;~~- , "",'-. P,;'." :'.:",', c_, ~ '_ ".' '_-',:: ,~_ : 'u,_',_",::__;,'"'-.'. .' ',0" ,< 'Pcu~e'1 :,of2 JAN-l&-20D7nUL 15:02 Dist 74~ BusIness ~eruice5 (FAin 32Q5294342 F.00.2/002 ,i\1taChed;toW1ls~Rpli.ion_'Chlllll_8pnt!.the.of.ral:OthermwerJal',.Il~m_ton;data'RMIWl!Om8na;esindicated. , . ...."".'. , :Rase :2;~f:2 ~ 1\ 1 J~CITY OfST...JOSEPH Administrdtor ludy'Weyrens MdYor Richdrd Cdrlbom Councrlors Steve Frdnk AI R.dssier Renee Symdnietz Ddle Wick WI\\yW'. Gityofstjoseph.com Public Hearillg . City of St. Joseph. The St Joseph Planning Commission shall conduct a public hearing on Monday, February 5, 2007 at 7:00 PM. The pUrpose of the hearing is to consider a special use permit to allow for a school to be located in a RI Zoning District The property is located south of County Road 121 and east of Jade Road, which is located in the Arcon Development, Rivers I3end PUD. The request for special use has been submitted by Independent School District 742, 1000 44th Avenue N, St Cloud, MN 56303. . Judy Weyrens Administrator Published: January 26, 2007 ".- College Avenue North' PO Bo>, 668' Sc]int. Joscrlh. Minnesota P h 0 1'1 " I .,tJj7~ . -::2.0 -::c'~ "7?O: F(] .' -:' n:- ST. CLOUD AREA SCHOOLS DISTRICT 742 PK- 8 SCHOOL '" '" +.: <:)~ <: .... <: :s ;:s E "'E E ~ € <:> <> ~ <> q\ @ <S\ <: <: C >.,C ... ~ a <:l ~ -:n~ ('.I <0('.1 I ti \, -'" ~-'" <:>.. <> <:>.. '" ()-t .... <: ;:s "'E ~ € ~ <> <:l <0 ... G . Images '" '" G 4: ~ U)'5~ <: @ lEt) t) "'~ rO€-" +: t..a ij;u =s g ~ ~ ~~ 6~-{i ~ i!i iii ~('J ;:: '" ~ sg ~ ~___~-l.-'~ ~__=_~.. _...E.. ~.__=---~---:---->1 \) tL ....0 ~-- \) .,~,/.,~""s ~ IlL ... " e, ij <5 ~ <: G -" <> - E ~~ -----~~~-----~ --- view from jade road view from main ent E ;:s iii G <: '" E ~, ~ ~,,- <:> 'tn... <0 '" <> ... <0 <:> ;:s .... ~ '" :':1 III '" ~ <: <:l <:>.. IIIGLL~Chitects 01.09.07 ST. JOSEPH, NcrNNESOTA 1\ 11 II II..? 111111111111 111111,1 '-, i / J0{ / IIIIIJ I I"!' n +, Z III; Ii rll - -- . ~== .-- .....:.... " " () t:r:j en ~ ~ J>o-t .j ":I:j o ...-..t iJi () 1f: u. ~ r ~ t:r:j Jj eno 71'" ~"'oO f t:xo-"'=i":rj ~.. I ~Mfb r^ '" ~-l V~ H 8zz c: :i c::: en... r ~~:xo~ -("U...... ~ ---- :., i\) ~ t:r:j "'111 ~,J:lo.cn ~ 10... 22tD :. mom ":rj . ~~ei 0 00 )>- :;:0 ~~ ~..... a5 U) ~ ' t:l co ~ rn 0 -l , i j II .I ! :a, -U' ! ~~ .' !::E . i i i ...., ~~......_"-~:~......,,_..- . ~I" ~ = . " ~ tv ~ III i i i i i I H ii, 1111 Iii n I ! I II II L I · ~ I . I" 1 ; 11.1 PI i I! I! !III I 111:'1 i'; I !I!I 1"11 I III IEII Ihlll r I. I 'I "., I' I I.. ill IU: ,II I 'I U ,III 'I 'III. I 1'1 IIII IIII H~ r rill '1 qlli ' IiI iil J - ft.'_____ ATIlt JIVDlI,....... .. r-=. t:"""...:=....... ... ~iIIiiIIlir"J. It+z Ii. --- ----- ST. CLOUD AREA SCHOOLS DISTRICT 742 PK -8 SCHOOL ., ""~~,,.~ , ., " . . " ..~ ", . '- \ '''\\ 1":-,1jIo , ." '\ " \ \ .'\ s~~: \ \'\~~ -\ 'i~' \\,' \;. : \ . ., : t \ : \ \ --' \ \ \ \ , , , ~ \ , , , \ \ \ \. \ \ \ \ \ \ \ \ \ \. \ \ ...~\ \ .,.-- \ \ ,. .....- \ \ --- \ \ \ .....,--- \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ -," \\ ,/'" \.\ / ,,/ \,\ , ",. / / ~ /~/ \ ,/ II /1 1...................,/ I ....""'. ..., ,.., " I : I : I ~ ~ If I: ,- } 1/ 1/ // 1, , , ,,- c') .r II ST. JOSEPH, MINNESOTA ,..q4 ....q..... +~+' ,'""....'" '.... ....... ~..'" ,.' , , , ,1"".-1 ,,- ;' . /,," ",I .' ,//"" ~/-_... ./' , .-"r' ~/,"<' //~~ -- - /' / ...,,',,,'" / -- " ....,..r , , ,-/ /;/ IllGITArchitects 01.16.07 //\\ . , , ,- I ,/ \ / (' \ (/ ::) \ ...-' ,...-..... I Attachment: ill REQUEST FOR COUNCIL ACTION DATE: February 22. 2007 Engineering ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Water Treatment Plant Change Order No. 8 PREVIOUS ACTION Change Order No.7. RECOMMENDED COUNCIL ACTION Authorize Change Order No.8. FISCAL IMPACT $1,745.00 COMMENTS/RECOMMENDA TIONS P:\PTlS\stjoe\common\D39 Req Council AClion\0506 C08 022207.doc 02/12/2007 14:26 FAX 6514902150 SEH INC -> St Cloud 141 001/009 ~ . SEH FAXTRANSMITTAL From: Sk C~lelf o Field Office: Date: 2r J 2 "'07 SEH File No: -.fJ... ST,sC1C as 06. ()6 Total Pages: ~ (inel . g cover sheet) o URGENT Attention: 1't\).c ;~ J 6t ~ClrJ"J . CoIOrganlzation: Fax No: Subject: Remarks: s-t Jde.. Telephone: WTJO J Co #-B t CofJ ~ Weare o Sending original by mall finding by FAX only ~ Sending as requested For your o Information/Records 0 Review and comment 0 Approval ~ctlon )2r" Distribution 0 Revision and resubmlttal If transmission was not received properly, please contact the sender at the phone number above. We request a response from you by: - ..'....at19 IAl4 Short Eliott Hendrlc:kson Inc., 3535 Vadnais Center Drive. 51. Paul. MN 65110-5196 SEH is an equal opportunlty employer I www...hlnc.comI651.490.2OOO I 800.325.2055 I 651.490.2150 fax 02/12/2007 14:26 FAX 6514902150 SEH INC ...,St Cloud 141 002/009 ~ 5EH CHANGE ORDER City of S1. Joseph OWNER . February 5, 2007 DATE OWNElfSPROJECTNO. Water Treatment Facility PROJECT DESCRIPTION 8 CHANGE ORDEI:l NO. A-STIOE0506.06 SEH RtE NO. The following chan.ges Shall be made to the contract documents: Description: Add the following items to the Contract: 1. Delete Change Order No.6 (Revisions to Sodium Hypochlorite Feed System at the existing plant). . .......... ................. ........ .......... ...................... ...... .... ........ .....:........ ($10,620.00) 2. peD #19 (R.FP #15) Extend the wall between the. Meeting Room and the , AV Storage RoomIBathroom to meet the ceiling ......................:.......................................$6,063:00 3. PeO #23 (RFl #14) Install an access opening/grate to the front en1ry ceiling area per the Building Code. ................... .................... ....... ...,.. ...... ............. ..... .....~. ........ ....$1.534.00 4. PeO #24 (RFP #17) Install faucet, sink and associated plumbing; relocate work benc~shelving and water heater in the Meter Room .,................................... ......... $1.498.00 S. pea #25 (RFI #IS) Revise pipe fittings to accommodate relocation of the backwash piping due to elevation conflict with influent piping................................:....... $1,482.00 6. PCO #27 (RFP #18) Revise location of Air Handler S8-2 and associated ductWork and relocate firelsmoke dampers ............. .......... .......... ....... .~....................... ...... $1.788.00 To~Add $1,745.00 PUrpoS6 of Change Order: To provide for additional work perfonned by the Contractor on the project. Basis of Cost: ~ Actual Attachments (list Supporting documents) PCO's No. 19.23,24,25, and 27 o Estimated Contract status nme Cost Original Contract $5,764,932.90 Net Change Prior C.O. 's 1. to L $93;036.00 Change this C.O. Add $1,745.00 R_Conttacf NO~ ~90 Recommended for Approval: Short Elliott Hendrickson Inc. by ~. . . .. Stew catnpbell. PE W :ro::~ Dlstrtburton CDn/nJctor 2 Olmer 1 Prr1}ecl Represetlfallve 1 SEH OffiCe 1 ~~7-a\p&yesl. ""<<eIcnIchaaaeordcr 8.dac 1104 Short Elliott Hendrlckson Inc., 3535 Vadnais Center Drive. SL Paul, MN 65.110-5196 SEH Is an equal opportunity employer I WWW...hlnc.comI651.490.2Ooo .., 8oo.a~5..2055 I 651.490,21/jO .fax (: i: I;: ,. /.: !" j . j. L F j= t' f,. 02112/2007 14:26 FAX 6514902150 141 003/009 SEH INC -> St Cloud --4J~"~ --.u~~~iiif~~:' ~~~. .::~~~~j?J~~.:""'\,'",,,,".I::~:~~.. ~i '. .. I ~~~~; ~~""" .Ji'),:~b~;l~J'~' v.. . 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J).!f !'t~Ij.,t;" ~ ~ .'. ~ _.fi ,?f.".,...y,t..:.,.. :~, "4 .';CG;''''(t ~~~ ~ ~P..::..-.~:'IO.ytj:~ ~ .....- 141005/009 . 'an"f'r""!~""''''''''''_ "'.,...;...,_ 02/12/2007 14:27 FAX 6514902150 SEH INC ... St Cloud I4J 006/009 JTJ PRQJecT."~ PRdPoSa)'C~'O~' REQUESTf "', 'p6Q.# DAre -. "D~" ~. : ~, ".;-: ~~.w';~. rn~~.~.,....._ PuUn e :IOWer.in math ~ SUNMAR'( StEer tMA~: ," ,~.,""-~'.'~' .. . 3'-8Illes"'tax' '. ..." 4'~~"':~ . ~~-": '.'.' ,,; ""<";". ~' . ' ,,~, :::ft>0;.,~:er: "i~~ -'::i"""'~'';'''';'~';lh'';''''''''~k''';7''''''''' ".' "1$. r";i~_:;;;t~(:<.~..." ti.',' ~~'Irli~>~~<'" . · ;~~.~At.,~~..~...'.. ;;:"~'"$~'~-. '. · ;.'4 .,.~"'::"""'v..~:.: .. ..,:,;,;~,~~~?:;~,;:~_:", :.;:;tE.:.,...,.. '; ,~,,;:. .. '. ~, 'j .., . ......,...:.:.."= '-. " . .,.: .; :=--r' :':'''' :. .~~;::,':~y. '. . ...~..;:: _ .3. . @ @ @ ..::.:"..'..... e.. '16 .,".w..i,.... . .-.... -, .'. il~'" .:... '0 .. ~~JO-' '1:1' "". , .......,.,":', . '.11'.. . "'~'<>~:':" ..../.: : ~ ' -.":..'ir.:\:,r:~~!+.::";',; '::: ....... ..~..~.:. . .:.:.'...',....;.,>.:.,' ........ ':,' .:,..:i;~...: I: ,= :.,. <~<:...~..!~~~~~,.:.~ ._. '. -=:.......M. ,__ ~ti~f~'~:.:,..;; .' : .:: ....1 . :". .....~. !::.:;,:}' ,. ""<~'" .~. , ~.: ""--ll._' ..~.. ._~;; . ~'I .. :~..' ~,'" ',~~"4.;'~':.P,..l:l".'ol: ~ .....:.::'~.. ..' ~ .. ._ . .. - , ~ ....,!':, . ", 'J. I. :.' '" ,-E.'.... . ..:::: :, :'.:~':~~~::":;~".. .~~::'::,~:,:;:::~~,:~::;;:~~.:.."..:.,;~, .,' ;...... ',. . .... . i~: . ,'..:;.: :",'.:. :.: .~).ml.. . . ~ ,- ..'t.:":'" ,.-. '1+~t~,:", ':;' ''';;'. ..".....:.. . .. tIM. . ".'.- ....$ 'ra~. 'd;...COS1 f$ il.i.Jil.DERS ~SK. . t'II' . $.5 ,is '.;~ ~AL . 'l.Ga4 '-Nler80:41ays l8.~ ~_'fo~'" th18 f1IOplJ1$at #, .11Ot~ "'e:fPIJy~'t1fItInQe 0fI1er, . .'., ,~(__~.fftj~ .:' . ,..' "," 1: .JotIes ~ Co. ift1til.~:WINn '111_": ":;~~~""'''''.tO_~;-'' date:of~. . , \~i-~ . ';. _ ~. - _:; : '.: 'l1~~J ~ <0;..' .. ~'" , '. ',~ '~~...:.;.:...' ~,'",:~, .:..:.;....:.. '~.'. ~;,.~..~.;.....:,.~:...::-:.:.~~.l ~ :;.';' ." .. - . ,,:...:,...;?~.'~.:.~.'f.:.::- '.':,;".;.:.'.'.i~,~~.:,~.. ""'., Relocate workbenchfs~..._", . " ~,,",,: . J..;:~::'.'.J.~~~"'~..I~:~..:' .~,. ...... .. ~_ ~', '. ....',.. .:.,' ,::,;:.':,.f{.tf;',..f.:,:.~,.-."...~',:..'1.".',.'.,.~.:.:-: SU~MAAY~~'.:"~":,,,~,. '.'-.:', '. .... ., '.. .~....;..,..- ).1:' . ~~~ '~~i:~:~ ,~1t~ , ~~'~~:;:.':~4 }<F~~:; 5, .;;!~t,ll,"~ " !k "'"" -- .... , ~.. I ..... ::', .:.~. ~:,;':. .c . uroTAL . . . . ~. ' ;;;Si~;'{~~~'{':: . . $1.098 -After 30 clays we reserve our right to ren9gOtfate thI& ~."it .." :^'.~ change order. -This proposal nt$Y bewilJldrawn by John T. Jones COIIat. 00" t., .. -Payme1Jlto be made wtthln 30 days delate of1nvoiGe.' . .,.; '.,r: ,~:,;~~,..~.,r.. " ,'~: l:<'~::~' . " .~.. ..r',: ..:; ..:.......'l! ~.,: ;;.~., ~.~~ .~: ". 02/12/2007 14:28 FAX 6514902150 , '. SeeM -- l\/IJ..c .,,~' St. Joesphr MN Water Treatment Plant \ ) JT J PROJECT.. O5Q3 PROPOSED CHANGE: 1 MATERIAL 2 MaterlalCost 3 Sales Tax 4 ~erialHan.dJjng Cost 5 Expendable. Material Cost 6 TOTAL MATERIAL COST 7 lABOR ManhoulS Supervision 8 Fringe 8~ 9 Hout1)' Uitmr C9Sl 10 l8bor~ 11 TClQI RepIa~ Cc;Ist 12 TOTAlLAaoIH:~OST @ @ @ B.OO 1.2 CD 8.00 @ @ 13 EQUIPMeNT CosTs 14 OTHER DIRECT COSTS 15 SUBTOTAl 16 MARKUP 17 @ SUBTOTAL 18 SUBCONTRACt COST 19 MARKuP 20 TOTAL SUB CONTRACT COST 21 SUBTOTAl. @ 22 BOND COST 23 BUILDERS RISK @ 24 CHANGERECUf;ST TOTAL I . d Ofl"'l.l.-eSE-02E :'p;; SEH INC ~ St Cloud 141 007/009 F .,JfCO 2 24 so . ~:{ . 'f. '. \: . 'b ~ J. \ 1":'. it-. " . .~. t., $432 $.0 $D S432 $497 $972 $1,469 515 $15 , ".: .. . ~:t. 'i~' :'~ . .~: ':'~_4~a, .:. dts:.n l.O l.t uer ~ " ~. ..w'~~~~Qk~~~;.; 02/12/2007 14:28 FAX 6514902150 SEH INC ... St Cloud \ 14I 008/009 St. J()f)s-ph, Mt-I Water Treatment Plant JT J PROJBCT"# '0503 is PR~.eHANGE; , S4MMA~Y.SHea '1 NlA~~ 'i M~t~ .G.qli;t :a '$211$$ 'rex '4 "~ii6l"'tf''''rr'' ,~ W)l.r"l", ~!:' f:l$i" ,," ;"" :t. '~~"'(JIbfe,t~rbd,G t:- ,~~ .. :......l<l';'. . Gij1 .6 TOTAh'MATERtAL. COST ',:r'~~' Maim. $~P{Is~n .~f FrltlO&'$.~it~ '1fHouri, labQr Cost 10: L.abor~~~mNd 11 T'9Ql ~1f~~tP~ 111 rDTAL.lA8GR.OOsT @ ;@j '. . ~"t;;,~, .~ ;;~,' 44~r 29 ~' 22: :~1$ ,4Z.ij\'@. :-t.,,:@ 1a:tf~ :0 :.@ $30;00 $4Q':.b9 $g~ '4$~. :.: $3M '$1.2 "to' ~ Jl~ ':U2 ,~ '13 '!:QUiPMSNT ~d-$ta :$.() 14 OTHeF~:J)IReQT:'(;~,1l? 15, SUltrdTAl :$,1jio $~'(~~ . )f6 ~-U? '1-1 , . ~IX SWTOT'Ai;" 15% .$1&9',~ $'-;. '1.8 siJaooNTAACT,.OOST 1'9 MARKUP. '. ,20 r~~Also.~'~CT CO$T , :'2:1 ,SUSTOTAL 5% .$0 $0 :so $1.153 ,22 ~~.o.,eO$.r , ',23 BUILDERS RisK @' '1.% $15 .$1~ 24 ~6.TOTAL $1.,482 -Mer 3".days we. re8e~ our'right Itl hi1/ft(Jot~te." Pl'OfX1$af if It is nOt tuinec1'l(ltQ 1i.f#fty..j(9tut~ change i:1ttie.r; 4Thisp~l-may b& withdtaWn by John t, ~s CotI$t. Co. if llDl aCCfJpted wlthi~'1iJr:Jays. -Payment te be',~ within 3Q days oI'd;lte<ofin~. .2(iJ Cl-fAt$E ReQUEST TQTAt.. $1' .4S2'j 02/12/2007 14: 28 FAX 6514902150 SEH INC ~ St Cloud I4l 009/009 -:;! ,.:j~ .~~ '::;iJ ,~1. . :~I'~"" :rt.~ . .-" .;. ~~., :'., I'. ~. , ~_}i, " . .~~ . 'r .r. '.'" ::I:~ .~. ..: .....> , . t;<~ . ;" , ',' ., .; .\~ .'f." :;1 ."~ ~.~ , .'< .:~ '~i!e ":i'i ;.~ ." . ...."" .' ~?(i ~':~ '" :': ~~~ 8L~,.~~M!ftalrt .. . . . PRQPOSJtQ~"oti). REQuesT if 18: pCQ,f. . . DATE (f1_7 27 JTJ.~~rieir'..,Qsia' . ~:~: ~ HvAC... 'U~YSH~T ....; 6,60% .q. ~ 0- () '.0 : :(l - ~~. ~~,~~~ '~i ~-~~~~~~~~;hf~;')'-*~:~~:~~~~1~i ~~~~:i:~~ .:~:: '. 9,0..:, "1A".: IMl.... . -'.9& ..... $0:00. ~ . ~'. . ..SM. ';".;.:':'~~ '. ......: . .'J4.. .... '$1.: O' o 4S~ q .,... tjJ"~,. .' ~;~_:~.: '" . :. ~~'1>""'- "'" 15 :..... .:. _i1.rJ!~1:.~~~f(~t~t.{~~: .. .J\) .:....:. . . . .. '. '.' .' . ~...~.... .' ".;. '.' ~,. . tli1Gt . .' '._,~...' . ': . ~~:\iZf~~ot.?i4..~...-~~~.:._~~~: '\0' -' ..... ~ ..~'. -. . ,.lo..-r....,....;.j..'.._..:....f..-_,.~.._ - . '. ~..... '" . ," . . ~ , . ., . . .1:.. _ ., f6~ 11. 1'~~~ 19.~....-,..' . :'. ~'T_lt~~.ST . t1 . "'''. ;:.' .... . .. :$1. 5'1. . $st. JJYk~~f..,.'r":.' .'. . ....... . . '.--. :'1(' .. & ,;~A;;ic;'2"'!-:<<'~~~:.~_,~ . .' ""~~... ,~ ~. . ," .... .... "l'IIIt...""t';1"..i. u..... . . ,'-. ,';:'\' . '" " .~. ',' . I': -', ~: ";"'0- :: L~!-i~l .. 22: 23. ZA $is $1B '. ~j;~' *'~'r. -....... ...~".~.....'?i!l:m&~~~'"~'~4' . .~.~~~~~:~~. ;~:(..rf:tJ; ~i. ....::::: .~7;~~.n~_;.,~:l~~~;;r::i~~"f 1~ --AIliIr~~-!~:.~.to ~.thi8 proposal if it is not iume.d.:"..fj tiJfJ!t fXtIcUted.~ 0Itier. ~TIiif.~I.~.~~~~T. .,/tIfm.CQnst. Co. jflKJt~Wllhhf1.D.ys. . . ~.JO':bj:madJ'1lWfIfIb.i311day$ of~Jaffid''invofrJf). :,..:....1 '.:M!III!1..... '.. ..... ;.....;L...W.. ~. , .1...:~..~:~..__L_~~~ ..... '" :.".. -.. ..',' ..~ ....~ '..::Jl. -' .'. . . ,......-.~... I Attachment: Yes or No MQtJEST FOR COUNCIL ACTION Engineering Report Feasibility Re.port 2007 East Side Mill and Overlay Improvements DATE: February 15, 2007 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Engineering Reports - Feasibility Report, 2007 East Side Mill and Overlay Improvement PREVIOUS ACTION At the February 1 st. Council meeting the Council authorized SEH to prepare the feasibility report for the proposed Mill and Overlay Improvements. The feasibility report is a detailed review of the project area which defines the scope of work that is needed. Part of the report is a proposed assessment roll for the impacted property owners. RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute Resolution 2007-006, Receiving the Report and Calling for the Hearing on the 2007 East Side Mill and Overlay Improvements. FISCAL IMPACT The City will be responsible for 40% of the project costs. These costs will be bonded over a ten year period. Monte Eastvold will be preparing the tax impact for a later meeting. This is similar to how all improvements are financed. COMMENTS/RECOMMENDATIONS The City assesses property using the following formula: Overlay Project: The City pays 40% of the cost with the residents paying 60%. Residents owning a corner lot pay 100% on the short side and 50% on the long side. Using the illustration below, the property owner would be charged 50' (Baker Street) at 60% and 50' (11th Avenue SE - atY2 the footage) at 60%. Therefore if the street cost is $10 per front foot, the property owner below would pay $ 600.00. ,. t ~ ~ lZl C1) ::l ~ C1) :> < 100' of! - - '-50' ---. East Baker Street At this point in the process, the City is not obligating to complete the project. Rather we are gathering input. After the public hearing is conducted, the Council must then make a decision whether or not to order the improvement. A decision to order the improvement requires a 4/Sth vote of the entire Council. In the packet I have prepared the Resolution that must be passed to move to the next stage. As you can see from the attached, we are proposing to conduct the public hearing at the Fire Hall on March 7, 2007. It is typical to set a special night for large public hearings. The proposed area includes a fair number of residents. If the Council approves the Resolution accepting the Feasibility Report then a hearing notice is published twice and each resident will receive a hearing notice including the proposed amount that will be assessed his or her property. CITY OF ST. JOSEPH RESOLUTION 2007-006 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT 2007 East Side Mill and Overlay Improvement WHEREAS, pursuant to Resolution 2007-003 of the Council adopted February 1,2007, a report has been prepared by Tracy Ekola of SEH with reference to the mill and overlay improvement of the following' areas: Able Street between 10th Avenue SE and 7th Avenue SE; 8th Avenue SE , Callaway Street between 7th Avenue SE and 12th Avenue SE; 9th Avenue SE south of East Baker Street; the interseCtion of Dale Street East and 9th Avenue SE; 10th Avenue SE; 11th Avenue SE; Dale Street East from 7th Avenue SE to 12th Avenue SE and the entrance and parking are of Klinefelter Park. The aforementioned report was received by the City Council on February 15, 2007, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all 'or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $ 524,000. 2. A public hearing shall be held' on such proposed improvement on the th dayof March, 2007, at the St. Joseph Community Fire Hall at 7:00 p.m. and the Administrator shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City COl,lncil this 15th day of February, 2007. Richard Carlbom, Mayor Judy Weyrens, City Administrator I I I I I I I I I I I I I I I I I I I Feasibility Report 2007 Street Improvements St. Joseph, Minnesota SEH No. A-STJOE 0710.00 February 15, 2007 it.. SEH Multidisciplined. Single Source. Trusted solutions for more than 75 years. Ii I ~ SEH I I February 15, 2007 RE: 2007 Street Improvements Feasibility Report St. Joseph, Minnesota SEH No. A-STJOE 0710.00 I I Honorable Mayor and Members of the City Council C/o Ms. Judy Weyrens City Clerk! Administrator City of 81. Joseph 25 College Avenue N PO Box 668 St. Joseph, MN 56374-0668 I .'1 Dear Mayor and Members of the Council: \1 Enclosed is the Feasibility Report for the above referenced improvement. It includes recommendations, probable costs, and estimated assessments. 'I Feel free to call me if you have questions. I Sin~re7. ' (jtt/l .Ifd~ Tracy L.:t1.. PE City Engineer I I p:\ptls\stjoe\commonl2007 street improvementslreport\feasability report.doc I I I I I' I Short Elliott Hendrickson Inc., 1701 West Knapp Street, Suite B, Rice Lake, WI 54868-1350 SEH is an equal opportunity employer I www.sehlnc.comI715.236.4000 I 715.234.4069 fax Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN S6302-1717 SEH is an equal opportunity employer [ www.sehinc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax I I I I I I 'I I il I I I I I I I I I I 2007 Street Improvements Feasibility Report St. Joseph, Minnesota SEH No. A-ST JOE 0710.00 February 15, 2007 I hereby certify that this report was prepared by me or under my direct supervision, ,and that I am a duly Licensed Professional Engineer under the laws ozgOf/;L_ Tracy L. $: PE Date: ~j;S-~7 . . Lic. No.: 25216 Short Elliott Hendrickson Inc. 1200 25th Avenue South PO Box 1717 St. Cloud, MN 56302-1717 320.229.4300 I I I I I I I I I I I I I I I I I I I Table of Contents Letter of Transmittal Certification Page Title Page Table of Contents Page 1.0 Scope................. ........ .... ...... ....... ............ ............................... ............. ..... ................ 1 2.0 Feasibility .......... ...... ............ ..... .................................... ............ ............. ........ .......... 1 3.0 Backgrou nd ..... ........ ..... ..... ............. ...... ........ ......... .... ..... .......... ........... .................... 1 4.0 Proposed Improvements ....... ..... .................................... .... ............ ........................ 2 4.1 Definitions... ......... ........ ....... ........ ....... ........ ........ ... ......... .... .... ............. ....... ...... 2 4.1.1 Overlay................................................... .......... .................................... 2 4.1.2 Reclaim............ ....... ...... .............. ................................ ...... ......... ........... 2 4.2 Eighth Avenue SE and Able Street E................................................................ 3 4.3 Nineth, 10th, 11th Avenues, Callaway Street E and Dale Street E...................... 3 5.0 Utilities and other Improvements................... .......... .......... ........................... ......... 3 6.0 Easements. II.. I' ........ ..... I" I... ..... ....... I' ........ .... ... ........1... ....... I............. .... ..... .....~.. I.... 3 7.0 Probable Cost ....... ............ ........................................ ............ .................................. 3 List of Tables Table 1 Streets in Project......................... .............................................. ............................. 1 Table 2 Statement of Probable Cost............................... .................................... ....... ......... 3 Table 3 Funding .................................. .......................................................... ...... ............. 4 Table 4 Assessment Rates............................. ........ ...................................................... ...... 4 List of Figures Figure 1 - Project Area Figure 2- Typical Section Appendix A Appendix B Appendix C List of Appendices Opinion of Probable Cost Parcel Project Map Preliminary Assessment Worksheet SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Report City of St. Joseph. Minnesota A-ST JOE 0710.00 Pagei Feasibility Report 2007 Street Improvements Prepared for City of St. Joseph, Minnesota Scope This report covers the proposed reclaim or overlay of the following streets in St. Joseph. A Project Location Map is included in the Appendix. Table 1 Streets in Project Street Name From To Able Street E Sth Avenue SE 230' E. of 10th Ave SE Callaway Street E 150' W. of9lb Ave SE 12m Avenue SE Dale Street E Cul-de-Sac 12th Avenue SE 8m Avenue SE Able Street E Baker Street E 9th Avenue SE Baker Street E Dale Street E 10m Avenue SE Callaway Street E Klinefelter Park 11m Avenue SE Callaway Street E Dale Street E Construction is proposed for Summer 2007. Feasibility Having investigated the facts relating to construction of the proposed improvements, it is in my opinion, from an engineering standpoint, that this project is feasible, cost-effective, and necessary. Background All of the proposed reconstruction is part ofthe St. Joseph Capital Improvement Program scheduled for 2007 construction. Existing streets in St. Joseph are evaluated in light of existing condition, functional classification as a local street or collector, age, and condition of underlying utilities. Seal coating is recommended as a treatment for street surfaces that are otherwise sound, but show wear in the form of loss of surface aggregate. A bituminous overly is recommended where the street surface exhibits significant wear and cracking, but where the structure sill appears to be intact. Reclaim and new pavement is recommended where A-STJOE 0710.00 Page 1 I I I I I I I I I I I I I I I I I 4.0 4.1 4.1.1 4.1.2 I I significant block cracking is occurring, but the structure is still intact. Block cracks are interconnecting cracks that divide the pavement into blocks (ranging from 1 foot by 1 foot to 12 feet by 12 feet in size). Block cracking is not due to excessive loading but usually is associated with aging pavement. Reconstruction is recommended where failures appear in the form of pavement displacement or alligator patter cracking (especially wheel paths or load-associated areas), or where the street shows wear and will be subject to a significant increase in traffic with time. Proposed Improvements Definitions We will be considering two types of construction during the course of this report, depending on the condition of the street in question: Overlay A bituminous overlay consists of first placing a tack coat of bituminous oil on the existing surface, and then paving a new layer of asphalt over the top of the existing street. The thickness of the new layer will be 1.5 inches at the gutter line and 2 inches at the crown, or center of the street. Where there is existing curb and gutter in place and/or drainage is critical, the outside 6 feet on each side of the street or alley is first milled, a process where approximately 1.5 inches of the existing bituminous surface is ground off and removed. This allows us to put the new layer on flush, or nearly flush, with the existing gutter line. Existing manhole and valve box castings are raised to match into the new surface. An overlay is appropriate where the existing surface is relatively sound and where a minor amount of patching will correct any apparent base or subgrade failures. The only downside of an overlay is that most of the existing cracks will reflect through the new pavement in a short time. An overlay is a relatively inexpensive repair and should extend the life of the street an additional ten to twelve years, depending on traffic. Reclaim Reclaim refers to reclaiming the existing bituminous material and existing gravel base. Instead of excavating and removing the old bituminous and gravel base materials as we have in the past, these materials are ground up in place, mixed to a class 5 gradation, and redeposited on the existing subgrade in one operation. Surplus material, if any, is removed, and the remainder of the material is recompacted to form the new roadway base. New asphalt pavement is then placed on the prepared surface. This process recycles the existing gravel materials and is considerably less expensive than complete removal and replacement. A reclaim is appropriate where the existing surface is too badly deteriorated for an overlay, but where the street surface has held its shape and crown, and where curb, gutter, and adequate drainage facilities are already in place. A reclaim is considered to be as effective as reconstruction and should provide a 15 to 20-year design life, depending on traffic. Feasibility Report City of St. Joseph, Minnesota A-STJOE 0710.00 Page 2 I I I I I I I I I I I I I I I I I I I 4.2 Eighth Avenue SE and Able Street E Eighth A venue and Able Street East (Cloverdale Estates 2nd Addition) are in very poor condition. The high degree of cracking indicates the pavement is near structural failure, but reconstruction can be postponed with a reclaim and new bituminous pavement. These streets were constructed in 1978 with 4-inch Class 5 and 2-inch bituminous. An overlay was proposed in 1978 but was not constructed. Due to the extensive block cracking, a reclaim and new pavement is proposed in this area. 4.3 Nineth, 10th, 11th Avenues, Callaway Street E and Dale Street E Ninth, 10th, 11lh Callaway and Dale (Cloverdale 4 and Cloverdale 5 areas) are in fair condition. There is significant cracking of the pavement, but the underlying structures still appears to be sound. Traffic has increased slightly with the continued development of Pond View Ridge. These streets were constructed in 1987, 1988 and 1989 with 5-inch Class 5 and 2-inch bituminous pavement. An overlay will extend the life ofthe street another 10 -12 years. 5.0 Utilities and other Improvements There are no proposed utility improvements in this project. Only casting adjustments have been considered. Costs have been included for stop and street signs replacement as well as pavement markings. 6.0 Easements There are no easements required for this project. 7.0 Probable Cost The probable cost ofthe improvement noted above is indicated in Table 2: Table 2 Statement of Probable Cost Reclaim Area $226,444 Overlav Area $282,369 Total $508,813 For estimating purposes, the cost includes 1 O-percent contingency, 18- percent engineering and 10-percent legal, administrative and fiscal costs. Detail cost estimate is provided in Appendix A. Feasibility Report A-STJOE 0710.00 City of St. Joseph, Minnesota Page 3 I I I I I I I I I I I I I I I I I I I Table 3 Funding Assessment City (40%) Total (60%) Reclaim Area $135,866 $90,578 $226,444 Overlay Area $169,424 $112,948 $282,369 Total $305,287 $203,526* $508,813 *City costs also include assessments cost of$4,745.83 for parcels owned by the City ofSt. Joseph (see Preliminary Assessment Worksheet line nos. 7 and 31). Actual City cost is $203,526 + $4,746.00 = $208,272.00 For overlay and reconstruction projects, it is current City policy to assess 60- percent of the total project cost to the benefiting property owners, and to cover the remaining 40-percent with City funds. Table 4 Assessment Rates $45.05/LF $21. 74/LF Assessments are calculated based on the assessment rate times the footage (length of property abutting the street). It is the City policy to assess 100- percent of the short side and one-half the long side for comer lots. For cul- de-sacs, the frontage length is measured at the setback line (30-feet from front property line). Appendix B shows project parcel and Appendix C lists the proposed assessments for each parcel. jmw Feasibility Report City of St. Joseph, Minnesota A-STJOE 0710.00 Page 4 I I I I I I I I I I I I I I I I I I I List of Figures Figure 1 - Project Area Figure 2 - Typical Section I I I I I I I I c: '" u ci. ~ Q) ~ I III " 0 0 N / U 0 u / I III C Q) E Q) > e 0- I E Q; ~ Vi " I 0 0 N / c: 0 E E 0 u I / Q) .Q, iil / U'l / l- I a.. / a. w -' G: :r: I w U'l ::! <( I " ':t ~ iiJ I " 0 0 N "- :2 "- N I I ~ I I - ; - I T ~ \ 9 w I ) I (f) 1 ~/ w - > w <( (f) ~ IIII I w I- - > $2 <( ~ I - I- Ol ~ - ~[. -~~W __ (f) -' W > -<( I I- L--~ CALL I ABLE ST. E. - -- - - w ___ - (f) '>-.... - ~ / /'.....- <( --<----- ~ - - ~ -(0_ \ \' - -- w (f) w > <( I l- i' :R ST. E. ~rt' % ~w ~; PJ,l ~ m ~E?\ \_1 "L, DALE ST. E. r \~Nrr LTER WAY ~t..~ ,--- ~~ u~! ~~ '\ ~\l- ' --- ~\:t..~ r:>\~41\t~ [~~~~~~~1 / "" ( I I ~ ___ '------ I i I ----__ { y J-------, I ...__ I I I I ,A \ ".---- .,. { / -..._-- : ~-.... :: ............... \. .".... ...,...... ......-f I ............ I I...... ..... \ \ ......' \. I I i I " \ \..... "V ...........- I 1----- I I ......... 'I ---... -...' I ---, I ... -\ I ...- ~ L- -- 1: ~--~~ t~--------- I r'- I ----, 'r--- rl i-----_ : :-------- " \ /': l___\ "'--1 f--_ ~' \ \.,' I, \. ,'1.. ------ $-" ............\ ', ',,_ I: ,y' ,(, '--__ ,.../ :.,....., ....J___....... ......< '...., ...._ .i'" " .........1 ,--.........\ '\ ....,.... ,/ " , I \ \. ".... ... " I: \ \. " / I \" .... E. I I - - ------ - - -- - - - - - w (f) W > <( I - I- ~ = -' - I 400 400 r---.-, , scale 200 feet ------ ----------------------------- 1 Jt. SEH FILE NO. ASTJOE0710.00 DATE: 02/12/07 2007 STREET IMPROVEMENTS PROJECT AREA ST. JOSEPH, MINNESOTA FIGURE NO.1 I I I I I I I I I I I I I I I I I I I R/W c: 0> U ci. ,!; Q; b en f'. 0 0 N " u 0 0 " l'.! c: ., E ., > e a. 1; Q; R/W ~ en f'. 0 0 N " c: 0 E E 0 0 " ., ~ en " In " I- 0- " a. w -' G:: I w In :::! <( r<) r<) ~ !Xl f'. 0 0 N "- :2 "- (\j Jt. SEH STREET TYPICAL SECTION - RECLAIM AND OVERLAY 50' TO 66' 1 6' OR 1 8 ,ct 1 6' OR 1 8 ' R/W B618 CONCRETE CURB & GUTTER SLOPE 2.0% SLOPE 2.0% VARIES 11/{ B I TUM I NOUS WEAR COURSE BITUMINOUS TACK COAT 11/{ B I rUM I NOUS NON-WEAR COURSE 4u COMPACTED RECLAIM PROTECT EXISTING CURB & GUTTER 8TH AVE SE ABLE ST E STREET TYPICAL SECTION - OVERLAY 50' TO 66' 1 6' OR 1 8' ct 1 6' OR 1 8 ' R/W B618 CONCRETE CURB & GUTTER SLOPE 2.0% SLOPE 2.0% VARIES 11/{ B ITUM I NOUS WEAR COURSE BITUMINOUS TACK COAT 6' MILL EX. BIT TO 1u DEPTH - BOTH SIDES PROTECT EXISTING CURB & GUTTER CALLAWAY ST E DALE ST E 9TH AVE SE 10TH AVE SE 11TH AVE SE FILE NO. ASTJOE0710.00 DATE: 02/12/07 2007 STREET IMPROVEMENTS TYPICAL SECTION ST. JOSEPH, MINNESOTA I I I I I I I I I I I I I I I I I I I Appendix A Opinion of Probable Cost I ~ SEH I I I 2007 STREET IMPROVEMENTS (OVERLAY & RECLAIM) ST JOSEPH, MN SEH NO. A-STJOE0710.00 ITEM DESCRIPTION OPINION OF PROBABLE COST UNIT OF APPROXIMATE MEASUREMENT QUANTITY UNIT PRICE COST TOTAl I ITEM NO. c;ENERAL MOBILIZATION 2 TRAFFIC CONTROL LUMP SUM 1.00 $10,000.00 LUMP SUM 1.00 $5,000.00 EACH 34.00 $150.00 L1N FT 50.00 $30.00 SQFT 56.25 $40.00 SUBTOTAL :'" ,'<,;;:'.', . o".~;;_.,.,' -::~;/.;>' .;-' ., '~.' , I 3 INLET PROTECTION FOR CATCH BASINS 4 REMOVE I REPLACE CURB AND GUTTER I 5 F & I SIGN PANELS - STOP AND STREET SIGNS I I RI?CI.AI~AREA.ABI..E ST. ej.~TH;~YEI;;"; , 5 RECLAIM BITUMINOUS PAVEMENT SQYD 6 COMMAN EXCAVATION CUYD 520.00 $10.00 7 AGGREGATE BASE PREP. SQYD 6,620.00 $6.00 8 TYPE LVWE45030C WEARING COURSE MIXTURE TON 840.00 $59.00 9 TYPE LVNW35030C BASE COURSE MIXTURE TON 660.00 $51.50 10 BITUMINOUS MATERiAl FOR TACK COAT GAl 340.00 $2.00 11 ADJUST EXISTING MANHOLE CASTING EACH 6.00 $230.00 12 ADJUST VALVE BOX EACH 5.00 $150.00 13 SALVAGE AND REPLACE MH CASTING EACH 3.00 $300.00 14 PAVEMENT MESSAGE (STOP) EACH 1.00 $125.00 SUBTOTAL I I $10,000.00 $5,000.00 $5,100.00 $1,500.00 $2,250.00 $23,850.00 $19,860.00 $5,200.00 $39,720.00 $49,560.00 $33,990.00 $680.00 $1,380.00 $750.00 $900.00 $125.00 $152,165.00 I ~Y~~~~:if~~~'~!:;~~i~~~;li~~~~m!'~~ffl!;l~t~~~~~::J~;f~:t~~;"li~f~r~!l~;\i~il':J~~~~j;~~trlX~i~f!arlill~l~il'lfJ'if~ 15 MILLBITUMINOUS'PAVEMENT - - sino- -- -, - '7,020.00 . - - -- $1:50 '$10,530:00'-' -.., 16 ROAD WAY PATCH SQYO 300.00 $17.00 $5,100.00 17 TYPE LVWE45030C WEARING COURSE MIXTURE TON 2,455.00 $59.00 $144,845.00 18 TYPE LVNW35030C BASE COURSE MIXTURE TON 280.00 $51.50 $14,420.00 19 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,000.00 $2.00 $2,000.00 20 ADJUST EXISTING MANHOLE CASTING EACH 39.00 $230.00 $8,970.00 21 ADJUST VALVE BOX & CLEAN OUT EACH 23.00 $150.00 $3,450.00 22 SALVAGE AND REPLACE MH CASTING EACH 5.00 $300.00 $1,500.00 23 PAVEMENT MESSAGE (STOP) EACH 11.00 $125.00 $1,375.00 24 CROSSWALK EACH 2.00 $250.00 $500.00 SUBTOTAL $192,690.00 CONSTRUCTION COST $368,705.00 CONTINGENCY (10%) $36,870.50 ENGINEERING (18%) $66,366.90 LEGAL, FISCAL~ AND ADMINSTRATIVE (10%) $36,870.50 GRAND TOTAL $508,812.90 ~75nel~~.lIiIIJSIlMl:1 I I I I I I I 2/13/2007 Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax I I I I I I I I I I I I I I I I I I I Appendix B Parcel Project Map MaD Document: (P:IPTlS\sfoe\commonI2007 SlreellmorovemenlslGIS\Pro'ecl Parcels,mxd\ 2/13/2007 -- 9:00:24 AM. dl ~J ~ uWJJ ~ ~~~~~ I@ ~ c o 8 \VlW - - -< "'0 Q."T'l::Tw....... -Q) 0:-- N i "TIX:),.... 0 .....co!:.LO ~~~-6g~ ~ ~.9~~c.:f g. ~ ~~ ~ ~ g~1.~g:~ 362:56~CD ~"""oo(f) ...., 0 o N -- .....lo. )> (J) -I '-""U 0..... m.Q. OCD ""'("') 0:;- .....lo. o w)> ---I Nm o . . o "'" o o I\) Q Q (J)""tJ""'I :-+ a en '- t..;;. ;t 0(1)(1) 00(')(1) ~............ ::J'1:J;;;- - Q) ;::s ~~b ::1 CD .., ::1......0 ~~~ .-+ Q) ~ Q) b ;::s CD ::3 (i) \OOPMEINERS, OOp TROYR&, ~ m VICKI A ~.$ n-'\ ~ J'fBO KLEIN" If!! 8 : THOMA r; Gl ;H &ANN ,,'l ;:.m ! KELM, ' SCOTT B I SIMON,- I MARK D & : LOUANN - - ! !----- I ~ I- - rr [ \ L ~ \=-- \----- t------.... -II - - - - - - - - - : AANSTAD, :BARBARA L 'ONABAUER GARY T &ANN L HAMPTON, RICHARD & STEPHANIE KNUDSEN, , TIMOTHY ; & MARY KOSKI, MATTHEW ~ WOOD, DAVID R & DONNAJ Ir' CHNEIDER MARK J & KAREN M 1 '-~, 0;00 :!;;:O;() ;:: m.J: .. I-- I-- f-- - - - - - - - L..J '\ f-- - c--- CITY OF .-- STJOSEPH - MEIER, VIRGINIA CHINDLER, HOMA~ <.; & CAR~L ~ORDMANN DENNIS M NOVAK, ARTHUR C KALLA JOHN R - - /),~~ / O~ mO Z;o )>m ,?' r'mI m-<o Omz $!;om ~o;o " ",,' Oen ~~ o() )>.;:0; ~~C1~'~~ r- ^;d :r~ ffi~ QOz mm ~:u "TIm z:iio =i=1 ~r 3]r -i-<CD J:m zljl -<rri ~,5 ;0, m~ Gl,::o ~:;;;~ OJ OJ :!!S( )>-< Zm Gl,::o LUND, TROY RIESCHL, ELORES M & JOHN E CHINDLERf- JOHN F & EVELYN J CHINDLER, - JOSEPH C -nO $!:!; ZN ;:0;, o~ mr- me: ;0)> )>.~ I I '~ JOHNSON, GARY M & Jol_ABXl:L ORRENCE, ICHARDA LAVONNEA - KARNIK, SUSAN M \ -------1 ~ / \ \ \ l\- . I 0 DDD ""C "'tJ r .., .., I 0 .Q. CD ...... CD (Q ~ " ... CD '0 "'tJ ::::J III I z :::0 0 CD .., r (J) Q. N 0 CD < " 0 :::J CD CJ1 z[> =:l ("') CD iii =:l 0 0 I :2 CO ::4- ""U Q) Q) (J) (J) ..... 3 '< .Q. ""U a: a. CD ""U CD CD ("') Q) Q) r-+ ..... ..... "'Tl "'Tl ""U ("') ("') 0 0 )> CD CD 0 CJ1 Q) Ul en r-+ 0 "'C ..... Q) r-+ 0 ("') Q) "'0 CO CO "0 CD CD OJ CD CD en CD ::s CD a. ....... x' Z ~2! m;:: -<:!; .z '- 00 OJ: ZZ )>00 ()o ,z RICHTER, JOYCE A ~~~ J: ~~ ~;;;J..o~ ~)1l~ $~~ ~;H" zO;o ::u~ J:J: '-i()E;s;:m, J:C- Om() J:;O ;ij=1g ~Z hi~ II Z, ;ur~ >;u~ OZ 'fii 'CZ- z;:O; zm mo m ~$!iii;:: -<;OJ: m-<m -<m ;0'-- ,::0 ~ ..' "71"~ z-< ~;. "J>~ ..;0 ~5" ~. NELSON, JOSHUA D GlJ: ;oC m'!l GlO Gl.z ifj,..., !:j~ ~" .0 ~)1l~ OOC, l>r!:: :s::m.z '- ,-5~ ~ c:rc:: ~t~1 ~ ='='~AS0~ --r---r- "'--ZL) f----- --r--- f----- !--- !--- !--- PEl PUS, BRENDA L ..z '-m moo zen ZL 'Ti0 mJ: ;oz ~~ Gl=1 )>, ;om )>;0 ,-' ~ ~ ~ ZIEGELMEI R, '-i Z ~ JOSEPH m-<;:o; m;om .. .i':llWOESTEHO F, en JENNIFER ~~~ ii1 m ~I KALENDA, '- ;;; ~ ANDREW D ~,A 0i2~ i;'~;j ,..., () f) <:: (ij ""!if ()I}(ij .~ J:"$ ~ ""~ KAETER, ' DEAN CLOVER DALE PROPERTIES o )>Gl ;oc ;0 en ~JT1 , ();o s;:8 ;u~ 0.00 WALKER, REGORY J JENNIFER L ---. ISMIR, DAVID A & DEBRAA -;lj--- en m ::t:J};::r ~~ 0(0)> om ooOc ;0;::)> mzGl )> ;:: O~ c.... ~ Qo- ~^ ;00 ~~ )> ~~ ;Om -<z ~~ HECHTEL, JERRY E TROMBERC , KATHY D -ATEEN',- BRYAN J & MICHELLE J r-- ~~~~~ ~g~ ZmJ: _____z:::o^ NELSON, m O!" WI LLlAM L -- J: & JULIE T ~ ;;: '-Gl CL C)> m;:: ;::rn '- ~ )>;0 .. -< Ollr TRAUT, ~ ~ g ~ 5 ~ ~ ~ ~ MYRON L ~ ~ 'iJ $.! ~ ti m:i' )>1- YVETTE C m. ~~ ~.~ i;::.~IpETERSON. 00'':'- ""-- - DANIEL & .. ;;; ;;; ~ ~ l) ;::,:: r 0 JULIE S;:();O-<m;oO)>l> l>J: C J: ~ ~ () (j iii i"l ~ ~ ti LOUWAGIE ~ fii.z 00 ~)> C m "= m 0 LORETTA T )>~ ~C)~ffipo0 ::0.2 BINSFELD, MARY WALGREN, PAUL B & KAR~~ MEYER, KATHERINE L \ \ \ OJ -<$! J:m OGl ;::m )>, 00;:: "'0)> Z .z '\ LL,EUGEN JJR & ~OBERTA K ..s;:8 ;:0; :u~ "00 ;:0;'- ;:~~ mm ~)>- o~ -l-<O ,-mo z()c ;:O;z' ,m C() Om, C;OJ: GlJ:oo mot: ~F -<,;:0; z, z<oo c:::oz m)>oo :!!m;ji mOoo -m )>~~ m-<en s;:m- ;::. ..~ '-,::0 )>00 ,Z r"TI;O ;::"'0 ...z .m~ ();:: <- 00 :\i~ -<, r ()o og; mm \ " J:~ en' - DOOSE, STEVEN M & CHERYL M '- '-0 OJ: Oz moo '0 ;:o;.z \ \ I--- / I I I I I I I I I I I I I I I I I I I Appendix C Preliminary Assessment Worksheet I I I I " ~ ~ I u.u. ...J...J tt~ m""':lli ~~a a: !Z__ !~~ :a>:'i lil~3 "wU ~~ I I I I I I I I .... 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Cloud, MN 56303 320...656-3601 · Fax 320-656-6393. WWW.co.stearns.mn.us RlT%cen. DIE'T'\:' E: . ~ w It; ,;~~,!. February 7, 2007 FEB {I 8 2007 CITY OF ST. ,JOSEPH MEMORANDUM TO: Interested Govermnent Officials FROM: George M. Rindelaub, County Administrator RE: 2007 Stearns County Legislative Priorities Attached 'is a list of 2007 legislative priorities identified by the SteainsCounty Board of Coimnissioners at their January 16, 2007 meeting. . Stearns County Commissioners and staff will be working with our local legislative delegation to accomplish these goals. " If your organization also has identified legislative priorities, the Stearns County Board would appreciate hearing from you. We would be very interested to learn what other local governments in . the area consider their priorities. You may send your priorities or legislative concerns to: Marlys Tanner Administrative Assistant Stearns County Administration County Administration Center, Rm. 121 705 Courthouse Square St. Cloud, MN 56303 or e-mail: marlys.tanner@co.stearns.mn.us Thank you for your consideration. . GNrR.:mst : ''''1 H ':';.., . {i. ("'.'~L ~:J:'i;'1~:.... .~ ~J e "-'f:....~,' '......n ' Aftacnmerit ':L'.iL, #875.8898 "Affirmative Action / Equal Opportunity Employer" 2007 STEARNS COUNTY LEGISLATIVE PRIORITIES 1. Property Tax Relief - Adopt property tax relief to recognize the County's role in providing State mandated programming, the proper recognition of regional center aid determination in LGA for cities, and a school funding formula recogniziI).g the unique challenge of special education programming and the education of non- English speaking students. 2. Sauk Rapids Bridge - There is still a need to secure funds to fill the funding gap currently borne by Steams County taxpayers. 3. Kramer Lake Park - There is a need to complete the State legislature's commitment to fund its half of the cost of the parkland purchase of Kramer Lake ($750,000). 4. Targeted Case Management - The federal government's Deficient Reduction Act created a large funding gap for targeted case management, primarily for child welfare, whose costs have been shifted to counties. 5. Transportation Funding - Current funding levels are grossly inadequate to maintain a viable transportation system in Central Minnesota. As part of a funding solution, the County State Aid Highway (CSAR) formula needs to be adjusted to recognize the needs of growing counties. Funding to extend the NorthStar commuter rail from Big Lake to Rice should also be included in any overall transportation funding plain. 6. Community Corrections Funding - State funding for community corrections programming has failed to keep pace with the volume of criminal activity, tougher sentences, and mandated corrections services. The cost of additional or expanded programming expected by the State has been borne by counties. 7. Booking Fees - The fees charged for booking offenders ($10) has not changed for over a decade. Higher volume and new mandated booking processes have made this amount obsolete. 8. 800 MHz - The State needs to fund the build out ofthe statewide 800 MHz communication structure and assist local emergency responders with the cost of subscriber units to access the system. 9. Truth-in-Budgeting Process - The legislature should re-examine the cost/benefit of its current truth-in-budgeting process for local governments. The use of electronic communication tools should be considered in lieu ofthe mailing of parcel specific notices. GMR:mst .".....,.;