HomeMy WebLinkAboutMay 2, 2007
St. Joseph
Volunteer Fire Department
ST JOSEPH, MINNESOTA 56374
EDUCATIONAL cunEI Of eUITlIL MIN.ISOn.
Fire Advisory Board Meeting
St. Joseph Fire Station
Wednesday, May 2, 2007 at 6:00 PM
1. Call Meeting to order
2. Approve January minutes
3. Financial Report
4. Old Business
A. Radio update. (March system test)
B. Stearns Electric Grant.
C. Waite Park annexation issues?
D. R.I.T. training (possible equipment needs)
E. Springsted study.
F. Other.
5. New Business
A. Airpack containment station.
B. Yearly vehicle maintenance (issues with unit # 1 and # 5)
C. N.I.M.S. ICS-300/400 ( required in 2007)
D. Set date for budget meeting.
E. Other.
6. Adjournment
Thank you
Randy Torborg, Fire Chief
DRAFT
January 31,2007
Page 1 of 2
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in regular session on Wednesday, January 31,2007 at 6:00 PM in the St.
Joseph Community Fire Hall.
Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Richard Carlbom, St.
Joseph Township Representative Matt Symalla, St. Wendel Township Representative Greg Salk. City
Administrator Judy Weyrens.
Others Present: Assistant Fire Chief Terry Loso
Financial Report: Weyrens presented the Board with the Financial Statement for January 1 through
March 31, 2007. Weyrens stated the 4th Quarter financial statements do not reflect final audit numbers as
the audit will not begin until the beginning of March. Once the audit numbers are received the necessary
adjustments will be made as well as noted on the financial statement. The following is a summary of the
15t Quarter 2007 financial statement:
Revenues:
Expenses
$
49,674.94
( 100,917.24)
Fund Balance 12/31/06
$
464,914.04
Torborg stated that the $81.46 charged to the Fire Fund from Metro Plumbing and Heating is not a fire
expenditure and he questioned where the $5,000 in past aid from the State had been receipted as it was
not reimbursed to the Fire Relief Association. (Note: The $ 5,000 was receipted to the Fire Fund, it was
just not reimbursed.)
Symalla made a motion to the fourth quarter 2006 financial report as corrected, seconded by
Torborg and passed unanimously.
OLD BUSINESS
Radio Update: Torborg reported that the Department has been working on the new radio system and he
is working with Stearns County to determine the users fees that will be billed each department/agency
using the 800 mhz system. It is anticipated that the fee will range between $ 100 to $ 150 per radio.
Air Pack Testino: Recently the air packs/tanks have been tested at a cost of $ 8.00 per tank. The
devices tested will be good for five years from the testing date. Torborg stated that area departments had
been charged anywhere from $ 40 to $ 60 per tank for testing so when he received a price of $ 8.00 per
tank he moved forward. The total cost of the testing was $ 320.00.
Waite Park Annexation: Torborg again discussed the problems with spot annexation as it relates to
public safety. He stated that due to recent Waite Park Annexations it has become difficult for Stearns
County dispatch to determine who should respond to calls. The Waite Park and St. Joseph Fire
Department have agreed to both respond to fire calls in the questionable areas until it becomes more
definitive.
Sprinosted Study: Weyrens reported that the Council has approved the Springsted Study. Previously the
Fire Board had discussed only doing completing the compensation portion of a study; however in
discussing the study with Springsted, it becomes difficult to complete a study without the organizational
piece. Therefore the scope has been expanded with a revised estimate of $ 7,500. Berg made a
motion to recommend the City expend up to $ 7,500 to complete an Organization and
Compensation Study for the St. Joseph Fire Department. The motion was seconded by Symalla
and passed unanimously.
NEW BUSINESS
State Firefiohters Conference: Torborg reported that the State Firefighters conference is scheduled for
the beginning of June and he is requesting authorization to send two firefighters. Carlbom made a
DRAFT
January 31,2007
Page 2 of 2
motion authoring the expenditure to send two (2) firefighters to the State Fire Conference in June
2007. The motion was seconded by Salk and passed unanimously.
Elimination of Treasurer Position: Torborg reported that the Fire Department no longer needs the position
of Treasurer and the Fire Department has recommended the bylaws be updated to reflect the change.
Weyrens stated that it would make sense to wait until after the Springsted Study to make any bylaw
changes. Salk made a motion to accept the recommendation of the Fire Department and eliminate
the position of Treasurer from the St. Joseph Fire Department. The motion was seconded by
Symalla and passed unanimously.
Pre-plan Proiect: Torborg reported that a committee of the Fire Department is working on collecting prints
and maps for commercial buildings. They have mailed a survey to business requesting such information.
They are also requesting current keyholder information to assist them when responding to service calls.
Safe House: Torborg reported that the Safe House will no longer be stored at the S1. Joseph Community
Fire Hall.
Adiourn: The meeting was adjourned by consensus at 7:00 PM
Judy Weyrens
Administrator
Joint Operating Fire Report
1 st Quarter
January 1 through March 31, 2007
Balance as of December 31, 2006 ( unaudited)
464,914.04
2006 Audit entries
(36,182.31)
Monthly Revenue
St. Joseph Township
St. Wendel Township
City of St. Joseph
College of St. Benedicts
Surplus
Fire Hall Rental
Interest
Contributions
Fire Fighting Reimbursement
Total Revenue
28,595.82
9,359.27
20,241.83
925.00
0.00
500.00
0.00
59,621.92
Monthly Expenditures
1 st Quarter expenses
Total Expenses
-34,231.18
(34,231.18)
Fire Fund Summary
Operating Fund Balance as of March 31, 2007
Less:
454,122.47
Equipment Reserve
Building Fund
Maintenance Fund
Radios
Debt Service Relief
125,000.00
50,400.00
5,633.29
10,000.00
150,000.00
341 ,033.29
Operating Fund Balance
113,089.18
City of St. Joseph
Fire Department
1st Quarter Revenue - 2007
Page 1
SOURCE MTO MTO MTO
SOURCE Oescr Budget Rev 1 CurYr 2 CurYr 3 CurYr Balance
FUND 105 Fire Fund
33400 State Grants and $65,000.00 $0.00 $0.00 $0.00 $65,000.00
34202 Special Fire Service $250,596.00 $43,935.85 $0.00 $14,261.07 $192,399.08
34203 Fire Fighting $500.00 $0.00 $0.00 $0.00 $500.00
34781 Fire Hall Rental $2,000.00 $550.00 $175.00 $200.00 $1,075.00
36210 Interest Earnings $6,000.00 $0.00 $0.00 $0.00 $6,000.00
36230 Contributions from $0.00 $0.00 $500.00 $0.00 -$500.00
36260 Surplus Property $0.00 $0.00 $0.00 $0.00 $0.00
36300 Reimbursement $0.00 $0.00 $0.00 $0.00 $0.00
FUND 105 Fire Fund $324,096.00 $44,485.85 $675.00 $14,461.07 $264,474.08
City of St. Joseph
Fire Department
1st Quarter Expenditures - 2007
Page 1
Budget YTD MTD MTD MTD
OBJ OBJ Descr Exp Expense Balance 1 CurYr 2 CurYr 3 CurYr
FUND 105 Fire Fund
DEPART 42210 Fire Administration
101 Salaries $0.00 $77.05 -$77.05 $0.00 $0.00 $77.05
151 Workers Compo $6,000.00 $0.00 $6,000.00 $0.00 $0.00 $0.00
200 Office Supplies $500.00 $88.55 $411.45 $47.06 $20.41 $21.08
215 software support $1,200.00 $83.45 $1,116.55 $0.00 $83.45 $0.00
220 Repair and Maint $300.00 $0.00 $300.00 $0.00 $0.00 $0.00
301 Audit & Accounting $8,000.00 $0.00 $8,000.00 $0.00 $0.00 $0.00
304 Legal Fees $1,000.00 $0.00 $1,000.00 $0.00 $0.00 $0.00
305 Medical & Dental $5,000.00 $0.00 $5,000.00 $0.00 $0.00 $0.00
322 Postage $200.00 $42.56 $157.44 $26.00 $0.00 $16.56
340 Advertising $100.00 $52.00 $48.00 $0.00 $0.00 $52.00
432 Team Building $1,000.00 $0.00 $1,000.00 $0.00 $0.00 $0.00
446 License $100.00 $0.00 $100.00 $0.00 $0.00 $0.00
581 Computer Hardware $1,000.00 $0.00 $1,000.00 $0.00 $0.00 $0.00
582 Computer $250.00 $0.00 $250.00 $0.00 $0.00 $0.00
DEPART 42210 Fire $24,650.00 $343.61 $24,306.39 $73.06 $103.86 $166.69
DEPART 42220 Fire Fighting
101 Salaries $75,000.00 $0.00 $75,000.00 $0.00 $0.00 $0.00
122 FICA $4,650.00 $0.00 $4,650.00 $0.00 $0.00 $0.00
125 Medicare $1,090.00 $0.00 $1,090.00 $0.00 $0.00 $0.00
210 Operating Supplies $3,000.00 $227.91 $2,772.09 $0.00 $59.36 $168.55
211 AWAIRE Supplies $400.00 $0.00 $400.00 $0.00 $0.00 $0.00
220 Repair and Maint $2,000.00 $607.96 $1,392.04 $0.00 $0.00 $607.96
240 Small Tool & Minor $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00
361 General Liability $18,000.00 $18,000.00 $0.00 $0.00 $18,000.00 $0.00
384 Refuse Disposal $700.00 $144.69 $555.31 $0.00 $72.34 $72.35
447 State Aid $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00
448 Pension Relief $7,306.00 $1,563.20 $5,742.80 $0.00 $0.00 $1,563.20
580 Other Equipment $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00
584 Equipment Reserve $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00
585 Firefighter $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00
DEPART 42220 Fire Fighting $174,146.00 $20,543.76 $153,602.24 $0.00 $18,131.70 $2,412.06
DEPART 42240 Fire Training
104 Taxable Per Diem $2,500.00 $0.00 $2,500.00 $0.00 $0.00 $0.00
122 FICA $150.00 $0.00 $150.00 $0.00 $0.00 $0.00
125 Medicare $50.00 $0.00 $50.00 $0.00 $0.00 $0.00
331 Travel & $5,000.00 $980.82 $4,019.18 $0.00 $960.82 $20.00
433 Dues & $1,000.00 $488.00 $512.00 $413.00 $0.00 $75.00
443 Personnel Training $6,000.00 . $5,034.00 $966.00 $0.00 $0.00 $5,034.00
DEPART 42240 Fire Training $14,700.00 $6,502.82 $8,197.18 $413.00 $960.82 $5,129.00
DEPART 42250 Fire Communications
230 Repair & Maint $1,000.00 $0.00 $1,000.00 $0.00 $0.00 $0.00
320 Communication $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00
321 Telephone $2,000.00 $681.26 $1,318.74 $222.77 $220.77 $237.72
580 Other Equipment $1,500.00 $0.00 $1,500.00 $0.00 $0.00 $0.00
DEPART 42250 Fire $6,500.00 $681.26 $5,818.74 $222.77 $220.77 $237.72
DEPART 42260 Fire Repair Service
220 Repair and Maint $3,000.00 $1,540.40 $1,459.60 $0.00 $0.00 $1,540.40
DEPART 42260 Fire Repair $3,000.00 $1,540.40 $1,459.60 $0.00 $0.00 . $1,540.40
DEPART 42270 Medical Services
210 Operating Supplies $1,500.00 $40.25 $1,459.75 $0.00 $40.25 $0.00
300 Professional $500.00 $500.00 $0.00 $500.00 $0.00 $0.00
580 Other Equipment $500.00 $0.00 $500.00 $0.00 $0.00 $0.00
DEPART 42270 Medical $2,500.00 $540.25 $1,959.75 $500.00 $40.25 $0.00
City of St. Joseph
Fire Department
1st Quarter Expenditures - 2007
Page 2
OBJ OBJ Descr
Budget
Exp
YTD
Expense
Balance
MTD
1 CurYr
MTD
2 CurYr
MTD
3 CurYr
DEPART 42280 Fire Station and Building
220 Repair and Maint $5,000.00 $203.60 $4,796.40 $0.00 $144.60 $59.00
300 Professional $600.00 $0.00 $600.00 $0.00 $0.00 $0.00
381 Electric Utilities $5,500.00 $994.53 $4,505.47 $0.00 $991.21 $3.32
383 Gas Utilities $7,000.00 $2,299.87 $4,700.13 $0.00 $2,299.87 $0.00
530 Improvements $2,500.00 $0.00 $2,500.00 $0.00 $0.00 $0.00
DEPART 42280 Fire Station and $20,600.00 $3,498.00 $17,102.00 $0.00 $3,435.68 $62.32
DEPART 42281 Community Room
210 Operating Supplies $500.00 $0.00 $500.00 $0.00 $0.00 $0.00
220 Repair and Maint $3,000.00 $0.00 $3,000.00 $0.00 $0.00 $0.00
300 Professional $1,500.00 $0.00 $1,500.00 $0.00 $0.00 $0.00
DEPART 42281 Community Room $5,000.00 $0.00 $5,000.00 $0.00 $0.00 $0.00
FUND 105 Fire Fund $251,096.00 $33,650.10 $217,445.90 $1,208.83 $22,893.08 $9,548.19
City of St. Joseph
Fire Department
Check Register _1st Quarter
Page 1
Check # Search Name Comments Amount DEPART OBJ FUND
Period 1 January
DEPART 42210 Fire Administration
038408 TORBORG, PATTI ink cartridges $47.06 42210 200 105
038353 POSTMASTER PO Rental 2007 $26.00 42210 322 105
038374 COMMISSIONER OF REVENUE Sales Tax audit-2006 $467.68 42210 441 105
DEPART 42210 Fire Administration $540.74
DEPART 42220 Fire Fighting
038334 JM GRAYSTONE OIL CO., INC fuel - Dec $44.50 42220 210 105
038319 ALLIED WASTE SERVICES Dec Service $68.90 42220 384 105
DEPART 42220 Fire Fighting $113.40
DEPART 42240 Fire Training
038338 LAKE REGION FIREFIGHTERS ASSOC 2007 Membership dues $40.00 42240 433 105
038350 MN SMOKE-EATER 2007 subscription $18.00 42240 433 105
038351 MN STATE FIRE CHIEFS ASSN 2007 Membership $305.00 42240 433 105
038381 CENTRAL MN FIRE AID ASSOC. 2007 Membership $50.00 42240 433 105
DEPART 42240 Fire Training $413.00
DEPART 42250 Fire Communications
038366 VERIZON WIRELESS cell phone $122.28 42250 321 105
038407 TOS METROCOM telephone $100.49 42250 321 105
DEPART 42250 Fire Communications $222.77
DEPART 42270 Medical Services
038385 INTEGRACARENVILLlAMS CLINIC Medical Director $500.00 42270 300 105
DEPART 42270 Medical Services $500.00
Period 1 January $1,789.91
Period 2 February
DEPART 42210 Fire Administration
038423 AMERICAN BUSINESS FORMS Purchase Orders $20.41 42210 200 105
038504 KLN DISTRIBUTING, INC Postini Software $83.45 42210 215 105
DEPART 42210 Fire Administration $103.86
DEPART 42220 Fire Fighting
038488 JM GRAYSTONE OIL CO., INC fuel - January $59.36 42220 210 105
038531 LEAGUE OF MN CITIES INS TRUST Liablity Insurance $18,000.00 42220 361 105
038422 ALLIED WASTE SERVICES Jan Service $72.34 42220 384 105
DEPART 42220 Fire Fighting $18,131.70
DEPART 42240 Fire Training
038495 MN CHAPTER IMI T Lowell Conf $195.00 42240 331 105
038495 MN CHAPTER IMI S Brill Conf $220.00 42240 331 105
038522 BRAINERD FIRE CONFERENCE FUND Reg Brill, Randall, $435.00 42240 331 105
. 038522 BRAINERD FIRE CONFERENCE FUND Room reservation $100.00 42240 331 105
038536 STONEHOUSE TAVERN & EATERY Council Workshop $10.82 42240 331 105
DEPART 42240 Fire Training $960.82
DEPART 42250 Fire Communications
038477 US CABLE internet service-Feb $39.95 42250 321 105
038478 VERIZON WIRELESS Feb usage $80.18 42250 321 105
038519 TOS METROCOM telephone $100.64 42250 321 105
City of St. Joseph
Fire Department
Check Register _1st Quarter
Page 2
Check # Search Name Comments Amount DEPART OBJ FUND
DEPART 42250 Fire Communications $220.77
DEPART 42270 Medical Services
038429 CENTRAL MCGOWAN medical oxygen $40.25 42270 210 105
DEPART 42270 Medical Services $40.25
DEPART 42280 Fire Station and Building
038440 HEARTLAND DOOR SALES INC. repair door #8 $144.60 42280 220 105
038481 XCELENERGY Jan Usage $534.61 42280 381 105
038538 XCELENERGY Feb usage $456.60 42280 381 105
038481 XCELENERGY Jan Usage $1,012.78 42280 383 105
038538 XCELENERGY Feb usage $1,287.09 42280 383 105
DEPART 42280 Fire Station and Building $3,435.68
Period 2 February $22,893.08
Period 3 March
DEPART 42210 Fire Administration
038542 JENSEN, LORI-CUST refund partial Fire $50.00 42210 105
038653 POWERHOUSE OUTDOOR EQUIP air filters, spark plugs $77.05 42210 101 105
038650 OFFICE MAX dry erase mkrs, $21.08 42210 200 105
038570 PITNEY BOWES postage $16.56 42210 322 105
038575 ST. JOSEPH NEWSLEADER Community CPR $52.00 42210 340 105
DEPART 42210 Fire Administration $216.69
DEPART 42220 Fire Fighting
038561 JM GRAYSTONE OIL CO., INC Fuel" Feb $168.55 42220 210 105
038584 ALEX AIR APPARATUS, INC annual air quality test $607.96 42220 220 105
038585 ALLIED WASTE SERVICES February service $72.35 42220 384 105
038662 ST. JOSEPH FIRE RELIEF ASSN State FF Relief $1,563.20 42220 448 105
DEPART 42220 Fire Fighting $2,412.06
DEPART 42240 Fire Training
038636 LEAGUE OF MN CITIES Torborg Loss Control $20.00 42240 331 105
038644 MN CHAPTER IAAI K Krekelberg $25.00 42240 433 105
038644 MN CHAPTER IAAI T Lowell membership $25.00 42240 433 105
038644 MN CHAPTER IAAI B Randall $25.00 42240 433 105
038572 RISK'S SAFETY CONSULTING CO. 24 1 st Responder $5,034.00 42240 443 105
DEPART 42240 Fire Training $5,129.00
DEPART 42250 Fire Communications
038580 US CABLE Internet Service- $39.95 42250 321 105
038595 VERIZON WIRELESS March service $81.53 42250 321 105
038606 TOS METROCOM Telephone - Feb $100.54 42250 321 105
038609 QWEST-TELEPHONE Telephone Service- $15.70 42250 321 105
DEPART 42250 Fire Communications $237.72
DEPART 42260 Fire Repair Service
038620 AUTO VALUE PARTS STORES - WEST filter $5.74 42260 220 105
038620 AUTO VALUE PARTS STORES - WEST anitfreeze, filters, oil $794.99 42260 220 105
038657 RED'S AUTO ELECTRIC truck batteries $425.54 42260 220 105
038657 RED'S AUTO ELECTRIC Unit 4 battery $314.13 42260 220 105
DEPART 42260 Fire Repair Service $1,540.40
Check #
Search Name
DEPART 42280 Fire Station and Building
038559 HEARTLAND DOOR SALES INC.
038582 XCEL ENERGY
DEPART 42280 Fire Station and Building
Period 3 March
City of St. Joseph
Fire Department
Check Register _1st Quarter
Page 3
Comments Amount DEPART OBJ FUND
service & adj door 6 $59.00 42280 220 105
Feb usage $3.32 42280 381 105
$62.32
$9,598.19
$34,281.18