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Home My WebLink About2007 [07] Jul 05 {Book 41} Administrdtor Judy Weyrens MdYor Richdrd Cdflbom Councilors Steve Frdnk AI Rdssier Renee Symdnietz Ddle Wick CITY Of ST. JOSEPH \XIW\XI. cityofstjoseph .com St. Joseph City Council July 5, 2007 7:00 PM 1. Call to Order 2. Approve Agenda 3. Consent Agenda a. Minutes - Requested Action: Approve the minutes of May 31 and June 7,2007. b. Bills Payable - Requested Action: Approve check numbers 039015 - 039046. c. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #16 for the Water Treatment Plant and authorize payment to John T. Jones in the amount of$192,3l4.18. d. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #8 for the 2006 Street Improvement Project and authorize payment to C & L Excavating in the amount of $79,894.81. e. Street Lighting Request - Requested Action: Authorize the expenditure of up to $3,761.00 for street lighting on Hill Street. 4. Public Comments to the Agenda 5. 7:00 PM Public Hearing - Storm Water Annual Notice 6. Mayor Reports 7. Council Reports 8. Administrator Reports a. Certificate of Survey - Feld Farm b. Council Membership 9. Adjourn Closed Meeting Immediately following regular Council meeting 1. Pending Litigation - Meadowvale 2." College Avenue North' PO Box bbs . Sdint. joseph, Minnesotd .,b)74 Phone Fo.,b,.72.01 FdX ,2.0.,b,.O,42. Ultt CwYlcJJ 7~ S; ~(J 7 ..!...,.'....-.~'\... ~.. r.~, .' ' . , . ~ . , -.- i I~~~ )1>~JnJ1-M- (;.-/!-A-tjL (~~ Gu~..tu~A- "/'{/] . p.........,.---. .' /J /12 a/UZI/U/zA--- tv t~ /d-~ ~ e:l ' /0 S-- 2 u cJl J:f-vJ2 5' E ,?jte-'7~/f!/~' 9S :? (I (;- '2j-J' ~ 51t.C j'., c /') / A 5" c' t:l7 ~. ?/~ ' C--. Council Agenda Item 3a ctt\".OFSl'.J(~~JI~H MEETING DATE: July 5, 2007 AGENDA ITEM: June 7,2007. Minutes - Requested Action: Approve the minutes of May 31 and SUBMITTED BY: Sarah Bialke BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: BUDGETIFISCAL IMPACT: ATTACHMENTS: May 31 and June 7, 2007. REQUESTED COUNCIL ACTION: Approve the minutes of May 31 and June 7, 2007. DRAFT May 31, 2007 Page 1 of2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Thursday, May 31, 2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Acting Mayor AI Rassier. Councilors Dale Wick, Renee Symanietz, Steve Frank. City Administrator Judy Weyrens. City Representatives Present: City Engineers Tracy Ekola and Randy Sabart, Public Works Director Dick Taufen Others Present: Marc Vandais, S. Paula Revier, Dona Monsebroten, Kathryn Wirth. Approve Aqenda: Symanietz made a motion to approve the agenda as presented; seconded by Wick and passed unanimously by those present. Public Hearinq- 2007 East End Mi/I andOverlavlmprovement: Acting Mayor Rassiercalled the hearing to order and stated the purpose of the hearing is to consider the final assessments for 2007 East End Overlay Improvement. The project area is defined as: Able Street between 10th Avenue SE and ih Avenue SE; 8th Avenue SE , Callaway Street between ih Avenue SE and 1 ih Avenue SE; 9th Avenue SE south of EastBaker Street; the intersection of Dale Street East and 9th Avenue SE; 10th Avenue SE; 11th AvenueSE; Dale Street East from ih Avenue SE to 1ih Avenue SE and the entrance and parking area of Klinefelter Park as well as the Klinefelter Park Improvements. Rassier turned the floor over to City Engineer Tracy Ekola. Ekola stated that the project is broken into two different types of improvements. The first area, 8th Avenue and Able Street was constructed in 1978 and during the late 90's the Council proposed overlying the street. At that time the residents objected to the improvement and the project was tabled. Since that time the road has deteriorated with significant cracking. Therefore this area will be reclaimed, mill and grinding the existing bituminous and mix with existing gravel with a fina/layer of new bituminous. The second area was constructed between 1987-89 and has minor cracking and deterioration. This area will be overlayed with a new bituminous mat. Ekola presented the following table of probable cost, illustrating that the bids came in well below the engineers estimate provided at the time of the improvement hearing. February 2007 (Preliminary Estimate) March 2007 (Estimate based on bid) Reclaim Area Overlay Area Park Total $ 226,444 $ 282,369 $ 69,684 $ 578,497 $ 130,022 $ 243,245 $ 63,912 $ 437,180 The following table is a breakdown of the funding for Improvement: Assessment (60%) City (40%) Total Reclaim Area Overlay Area Total $ 78,014 $145,947 $ 223,961 $ 52,009 $ 97,298 $ 149,307 $ 130,023 $ 243,245 $ 373,268 The following table illustrates the assessment rates: Assessment Rates Reclaim Area Overlay Area $ 26.69 LF $ 18.56 LF Typical Assessment Interior Lot $ 2,150 $ 1,500 Typical Assessment Corner Lot $ 4,150 $ 3,000 DRAFT May 31, 2007 . Page 2 of 2 Ekola clarified that the assessment policy for the City of St. Joseph is based on the front footage of abutting property. Therefore, the assessment rate is multiplied by the length of property abutting the street ROW. Corner lots are assessed 100 percent of the footage on the short side of the lot and 50% on the long side. Cul-de-sacs are assessed based on the front length of the property as measured at the front setback line. It has been the policy of the City to assess residents 60% of the cost of overlaying and reconstruction projects and 100% for new construction and annexed property abutting an existing street ROW. Rassier opened the floor to questions and comments from those present. As no one present wished to speak, Frank made a motion to close the public hearing at 7:10 PM; seconded by Wick and passed unanimously. Upon being questioned, Ekola stated that the project will begin in mid to late July with completion in August. The project is anticipated to last four weeks. Wick questioned if residents have contacted the City Offices regarding the proposed improvement. Weyrens stated that the only calls she has received was regarding payment and when the assessment is payable. Wick made a motion authorizing the Mayor and Administrator to execute Resolution 2007-027, Adopting the final assessments for the 2007 East Side Mill and Overlay Improvement. The mtoin was seconded by Symanietz and passed unanimously. 2007 Jade Road Improvement - Award Bid: Engineer Randy Sabart stated that the bids were opened for the 2007 Jade Road Improvements, with nine bids received. The bids tabulation is as follows: Engineer's Estimate $ 1,499,741.20 $ 1,522,904.00 $ 1,537,053.29 $ 1,547,086.12 $ 1,598,572.08 $ 1,648,871.31 $ 1,698,126.95 $1,733,743.17 $ 1,760,651.60 $ 1,797,501.80 RL Larson Joe's Excavating Northdale Construction Kuechle Underground SJ Louis Construction SR Weidema Arcon Construction Barbarossa F.R. Ferche Sabart stated that he has reviewed the bids as submitted and is requesting the Council award the bid to RL Larson for a contract price of $ 1,499,741.20. Wick made a motion authoring the Mayor and Administrator to execute Resolution 2007-028, acknowledging the bid opening and awarding the 2007 Jade Road Improvement contract to RL Larson for a contract price of $ 1,499,741.20. The motion was seconded by Symanietz and passed unanimously. Adiourn: Frank made a motion to adjourn at 7:20 PM; seconded by Symanietz and passes unanimously. Judy Weyrens Administrator DRAFT June 7, 2007 Page 1 of 7 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, June 7,2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Acting Mayor AI Rassier Councilors Dale Wick, Renee Symanietz, Steve Frank. City Administrator Judy Weyrens. Others Present: Margaret Hughes, Bob & Ellen Wahlstrom, Mariteme Woida, Thomasette Schuller, Tom Gustafson, Herman Gangl, Linda Hutchinson, Phil Welter, Katherine Kraft, Paula Revier, S. Kara Hennes, S. Grace D. City Representatives Present: City Engineer Randy Sabart, City Attorney Tom Jovanovich AQenda: Symanietz made a.motkmto appr-ove the agenda with~thefonowingaddition: 13b. Hiring of Finance Director The motion was seconded by Frank and passed unanimously. Consent Aqenda: Frank made a motion to approve the consent agenda as follows: a. Bills Payable - Approve check numbers 38887-38961. b. Capital Equipment - Authorize the purchase of a sprinkler system for the Water Filtration Plant for an estimated cost not to exceed $11,000. c. Pulled for discussion. d. Award Bids - Accept the recommendation of the City Engineer and award the 2007 Mill and Overlay Improvement to Hardrives Inc for a contract price of $316,797.61. e. Pay Application - Authorize the Mayor to execute Pay Application #10 for the 2005 Hill Street Improvement and make payment to RL Larson in the amount of $28,699.86. f. Pay Application - Authorize the Mayor to execute Pay Application #5 for the 2007 Centennial Park Improvement and make payment to W Gohman Construction in the amount of $8,433.00. g. Pay Application - Authorize the Mayor to execute Pay Application #1 for the 2007 Hollow Park Storm Water Improvement and make payment to Larson Excavating in the amount of $99,101.57. h. Pay Application - Authorize the Mayor to execute Pay Application #7 for the 2006 Street Improvement and make payment to C & L Excavating in the amount of $15,324.73; i. Change Order - Authorize the Mayor to execute Change Order #3 for the 2006 Improvement Project extending the completion date to September 30, 2007 as requested by the City. j. Change Order - Authorize the Mayor to execute Change Order #5 for the 2007 Centennial Park Improvement for demo and ceiling fan installation increasing the contract $509.00. k. None I. Change Order - Authorize the Mayor to execute Change Order #9 for the Water Treatment Plant in the amount of $13,960.00. m. Pulled for discussion. n. Pulled for discussion. The motion was seconded by Symanietz and passed unanimously. PUBLIC COMMENTS TO THE AGENDA Ellen Wahlstrom, 409- 8th Avenue NE, approached the Council to question why and how change orders are presented forapproval. City Engineer Randy Sabart stated that change orders are a formal way of making changes to a contract. According to Rassier, the change can be requested by the City or the DRAFT June 7, 2007 Page 2 of 7 Contractor. In some cases, such as Centennial Park, the request for change order can be a result of an inspection by the Building Inspector or the City Engineer. Frank questioned the following items of the consent agenda. n. Change Order - Authorize the Mayor to execute Change Order #2 for the 2005 Hill Street Project, correcting some drainage issues. He questioned whether or not the property owners will be paying for the change order. He was advised that this change is being requested by the City due to continuous drainage problems. m. Pay Application - Authorize the Mayor to execute Pay Application #15 for the 2006 WTP and make payment to JT Jones in the amount of $140,636.94. Frank questioned Weyrens as to the total cost of the Water Treatment Plant and whether or not there will be an open house where taxpayers can come and tour the new facility. Weyrens stated that the total cost of the Water Filtration and well field is approximately $7million. With regard to the open house Rassier stated that an open house will be scheduled when the project is complete. Frank also questioned whether or not the payment before the Council is a routine payment. Weyrens responded that contractors are allowed to submit payments once a month and each payment is verified before the Council receives the application. So therefore, the payment before the Council is routine in nature. c. Six-month Fire Report - Accept the Six Month Fire Report for the period December 1, 2006 thru May 31, 2007 and authorizing payment to the firefighters. Frank questioned the number of resuce calls to one particular residence and questioned whether or not the City can charge for multiple calls similar to that for false alarms. Frank stated that the property in question is a corporation and he sees that differently than a residential use. Weyrens stated that the City cannot charge for medical calls. Wick made a motion to approve items c, m, n of the consent agenda. The motion was seconded by Symanietz and passed unanimously. 2007 Bond Issue: Monte Eastvold, Northland Securities, approached the Council to discuss the 2007 Bond Issue. Eastvold stated that the proposed bond issue finances the following improvements: Hollow Park Improvements; Portions of Transportation Studies; 2007 Jade Road Improvements; 2007 East Side Improvements; and Klinefelter Parking Lot. Eastvold presented the Council with proposed bond sale and tax impact. Eastvold stated that the amount of the bond issue will be determined after the bid opening next week. The City currently has a bond rating of BAAA and at the time of rating were told that the City is close to an A rating. Therefore, Eastvold recommended the City rate the proposed bond issue to which the Council Concurred. Eastvold stated that the bond sale is scheduled for June 17, 2007. 2006 Audit: Janelle Bitzen, Audit Manager with KDV, approached the Council to present the 2006 Audit. She began by stating that on page 2 of the Financial Statements, KDV gave an unqualified opinion of the City's Financial Statements. According to Bitzen, this is the cleanest review that they can give. Wick advised Bitzen, that there was an error in the Management's Discussion and Analysis. The water treatment facility will be a $7.5million dollar project rather than a 7.5million gallon water treatment facility. In the management letter, Bitzen began by discussing a few legal compliance findings. · Open Meeting Law: She stated that there was an occurrence where a Council meeting was closed to discussion employee negotiation strategies. Bitzen advised the Council that those meetings must be tape recorded. · Public Purpose Expenditures: According to Bitzen, there was a social event held for the Fire Department and paid for with public funds. At that time, such event was not allowed. She explained that there had been some recent law changes that would allow for similar events after August 1, 2007 provided the City has a wellness program. DRAFT June 7, 2007 Page 3 of 7 Bitzen then explained that there were two significant deficiencies that were found. 1) lack of segregation of accounting duties; 2) Preparation of financial statements. She also added that there were additional control deficiencies that the City must be made aware of. After discussing items of internal control, Bitzen reviewed the different funds and the changes that have occurred since 2005. · General Fund: She stated that the fund balance increased by approximately $5,000 since 2005. The fund balance for year ending 2006 consists of $486,561 in designated funds and $435,625 in undesignated funds. Bitzen added that the General Fund revenues increased by 17.7% and the expenditures increased by 9.6%. · Enterprise Fund: This fund is used for providing goods and services to the public. These funds have shown consistent performance over the past several years. · Refuse Fund: This fund shows an operating loss of $17,529 which is due to a sales tax audit that was performed. · Water Fuhd: This fund showedan operating income of $159,370; however,with depreciation, the account showed an operating loss of $1,638. The re-structured City rates have helped the City cover the depreciation cost. · Sewer Fund: Although this fund showed an operating income of $178,880, with depreciation added in it showed an operating loss of $21,599. Bitzen stated again that the increased rates have significantly reduced the loss in the Sewer fund. · Storm Water Fund: This fund showed an operating income of $13,544. Overall, Bitzen stated that the various components of governmental activities for the City of St. Joseph have remained consistent with 2005. Frank questioned whether or not the segregation of accounting duties and financial statements had been addressed in the past. Weyrens stated that with the anticipated hiring of a finance director, there will be more checks and balances and tasks will be divided. Symanietz made a motion to accept the 2006 audit; seconded by Wick and passed unanimously. Noise Violation. 22 Elm Street E - Brad Solem: Weyrens presented the Council with a noise violation that occurred on April 29, 2007 at 22 Elm Street East. Weyrens stated that both she and the Police Chief left messages with the property owner without response. In addition Weyrens stated that a certified letter was sent to the property owner and the letter was returned to the City. Since the agenda was prepared the property owner has finally contacted the City and is present at this meeting and they are not disputing that a violation occurred. Therefore, the Council has two actions before them: 1) acknowledgement that a violation did occur; and 2) determine the disposition. Wick made a motion acknowledging that a Noise Violation did occur on April 29, 2007 at 22 Elm Street E. The motion was seconded by Symanietz and passed unanimously. Brad Solem approached the Council and stated that he is the property owner of 22 Elm Street East. He further stated that he recently purchased the property and inherited the current tenants. Solem assured the Council that he has new tenants moving in the fall of 2007 and he is confident they will not create any issues for the police or City. Rassier stated that the when reviewing the noise violations the Council reviews the cooperation of the tenants. In the case before the Council at this time the tenants were less than cooperative. Rassier encouraged Solem to educate his tenants with the Ordinances and the importance of cooperating with the police. Frank stated that other cities have been moving towards using decibel meters to determine whether a noise violation occurred. Jovanovich advised Frank that they are not always accurate as they pick up other noises as well and require high amounts of maintenance and training. DRAFT June 7, 2007 Page 4 of 7 Wick made a motion to fine the property owner $250 for the noise violation that occurred on April 29,2007. The motion was seconded by Symanietz and passed unanimously. Outdoor liquor Event - ColleQe of St. Benedict: Kristen Darnel, Director of Alumni Relations for CSB, approached the Councilors requesting approval of an outdoor liquor event to be held on June 22, 2007. She stated that they plan to have an alumni event called Saint Stock for alumni from CSB and SJU. They anticipate that approximately 700 alumni will attend. The event will include live music until and a beer garden. Since the event is limited to alumni, minor drinking will not be an issue. Darnel advised the Council that they have worked on security issues with College Security. The only neighbor that would be affected is the monastery and they have already discussed the event with them. Weyrens advised the Council that Chief Jansky has already reviewed the request and will work with CSB Security to ensure that they have enough security for the event. Wick made a motion to approve the Outdoor Event for the College of St. Benedict for an event to be held on June 22,2007. The motion was seconded by Symanietz and passed unanimously. CITY ENGINEER REPORTS Meadowvale Lawsuit: Weyrens stated that mediation is scheduled for June 29,2007 at 8:30 a.m. in Minneapolis. She questioned who from the Council they would like to attend. Rassier stated that he has participated in the past and would like to continue. Wick stated that if his schedule permits he would participate as well. Comprehensive Plan Amendment - Chapter 11. Economic Development: Weyrens stated that the amendment to Chapter 11 of the Comprehensive Plan was tabled at the last Council meeting to allow additional time for Council review. Frank stated that he has had time to review the information and has the following questions: Table 11-5: Frank questioned why Kennedy School was not included on the list of major employers. Wick stated that it is most likely due to the fact that they are employed by District 742 which is an employer in St. Cloud. Frank also questioned the portion which stated that the number of administrative jobs/professional services is decreasing. Table 11-10: According to Frank, this table is not clear and needs additional information. Table 11-14: Frank questioned why the tax rate for St. Joseph is so much higher than the surrounding areas. He was advised that it is higher due to the large number of non-taxable properties within the City. Frank made a motion to authorize the Mayor and Administrator to execute Resolution 2007-025 Amending Chapter 11 of the St. Joseph Comprehensive Plan as it relates to Economic Development along with a recommendation for the EDA to review Table 11-10. The motion was seconded by Wick and passed unanimously. Capital Equipment Request - St. Joseph Park Board: Dale Wick spoke on behalf of the St. Joseph Park Board. He stated that in 2003, the City changed the way in which Park Dedication fees were distributed which allows for additional park development funds. The Park Board prepared a five year capital improvement fund and at this time they are requesting to purchase equipment for Northland Park. This project has been delayed in the past due to lack of funding. He stated that they plan to put in a piece of equipment similar to that of Kleinfelter Park. The proposed park improvement includes a variety of activities for different age groups. Due to the cost of the equipment, the Park Board requested the equipment be designed in three phases. The Park Board is requesting up to $35,000 to be approved for the purchase of the new playground equipment and additional costs associated with the assembly. DRAFT June 7, 2007 Page 5 of 7 It was also noted that the Centennial Park project is near completion. The original contract price was $109,760 and there is a balance of $14,375. Funding for the equipment will be expended from the Park Dedication Fees. Frank questioned who installs the playground equipment. Wick stated that the equipment is purchased from Game Time and the City installs it. Symanietz made a motion to approve the purchase .of the playground equipment for Northland Park for up to $ 35,000 as requested by the Park Board, with the funds expended from the Park Dedication Fees. The motion was seconded by Wick and passed unanimously. MAYOR REPORTS Colleaeville Development Group: Rassier stated that heattended the groundbreaking cer~mony for the CDG project Millstream Shops and Lofts. . COUNCIL REPORTS SYMANIETZ APO: Symanietz reported that she attended the APO meeting at which they discussed the draft 2008/2011 Transportation Plan which includes public input. She added that they also discussed a Bicycle/Pedestrian Advisory Committee and they are looking for more members. Symanietz also reported that Mike Landy has stepped down as chair of the St. Cloud Area Planning Organization and Bob Kroll was elected the new chair. Area Cities Meetina: Symanietz stated that she attended the Area Cities Meeting in Waite Park at which they discussed the possibility of a regional human rights office. Currently, human rights issues are being handled through an office in the Twin Cities. Assessment Hearina: Symanietz stated that the Final Assessment Hearing was held for the 2007 East Side Improvements. WICK Millstream Park: Wick reported that the Park Board has authorized the addition of basketball courts in Millstream Park and they should be constructed shortly. FRANK Area Cities Meetina: Frank stated that he attended the Area Cities meeting at which State Commissioner of Human Rights was present. Frank stated it is his understanding that the City has previsoulsy committed funding for a regional human rights effort. APO: Frank also attended the APO meeting at which they discussed the use of electric vehicles on bicycle trails for the disabled. ADMINISTRATOR REPORTS Outdoor Liquor Permit - Stonehouse: Weyrens stated that the Stonehouse is requesting to hold an outdoor event in June, July, August and September called Scooter Wednesdays. This event will include live music on the patio as they did in 2006. Currently a living fence surrounds the patio; however, the fence is too small to be effective. Therefore the Police Chief has contacted a representative of the property to construct a four foot fence along the inside of the living fence. With the additional fencing, alcohol will be contained to the patio area. Wick questioned when the event will end, towhich Weyrens stated it would be completed by 9:30. DRAFT June 7, 2007 Page 6 of 7 The Council discussed whether or not all four licenses should be approved at this time or if they should be approved independently as if one event does not meet expectations, the following events should not be approved. Jovanovich stated that the Council can revoke a license for cause and the motion to approve the events should be contingent upon the prior events meeting Ordinance requirements. Wick made a motion to approve the four outdoor liquor events to be held on the following days: June 13,2007; July 11, 2007; August 8, 2007; and September 12, 2007. Approval is granted for each event provided that Ordinance requirements are met. If violations occur, the remaining outdoor events will be re-evaluated by the City Council. The motion was seconded by Symanietz and passed unanimously. Hirinq of Finance Director: Weyrens requested the Council hire Lori Bartlett for the position of Finance Director. The backround check is completed and Bartlett has accepted the conditional job offer, starting on step 4 of the wage scale. Weyrens reminded the Council that Bartlett was the Administrator/Finance Director for the Clearwater/Clearlake Sewer Authority. The start date will be June 11 and for the remainder of June she has requested to assist Clearwater/Clearlake on Tuesdays. Wick made a motion to hire Lori Bartlett for the position of Finance Director effective June 11, 2007, starting on step four of the City of St. Joseph Wage Scale. The motion was seconded by Symanietz and passed unanimously. Field Street Update: Weyrens advised the Council that there will be a meeting on Monday, June 11, 2007 to discuss Field Street. All consultants working on this study will be present and they will review the different alternatives and talk about the next step. No decisions will be made at this meeting. Frank stated that at the APO meeting, they approved $77,000 to be spent on the Cultural Resources Study. The City has already set aside $23,000 for the Study. Citv Council Membership: Weyrens stated that the City Council Membership is a carry-over item from the last City Council meeting. The City Council has previously accepted the resignation of Mayor Richard Carlbom and declared a vacancy in the position. The Council at this meeting must appoint a Mayor to finish the vacant term. Frank stated that it is his opinion that the City should follow Robert's Rules of Order which includes making nominations and then voting. Jovanovich states that while the Cities refer to Robert's Rules of Order, they are intended for Organizations with a much larger structures. The League of MN Cities has taken the position that Cities should use Robert's Rules as a guide, but not adopting full usage. With regard to the filling of the Mayor position, MN State Statute requires that the position be approved by Resolution or by motion; which is a different process than nominations. Symanietz made a motion to accept appoint AI Rassier as Mayor to fill the vacant Council seat. The motion was seconded by Wick. Discussion: Herman Gangl, ih Avenue SE, approached the Council to question why an election is not being held to fill the vacant Mayor and/or Council seat. Jovanovich reminded the Council that they have to appoint someone to fill the Mayor seat. In order to allow for an election to be held, the City must pass an Ordinance allowing the Special Election. Rassier stated that there was some talk of an election, but it was decided that one would not be held due to the amount of staff time required for an election. Frank added that he would like to see an election. Jovanovich reminded the Council that they must fill the vacancy as soon as possible. Tom Gustafson, ih Avenue SE, approached the Council as well. He stated that he would also like to see an election held. He believes this is a good time to hold the election, as the students are not here. The motion passed unanimously. DRAFT June 7, 2007 Page 7 of 7 At this time Rassier submitted his resignation as Council member to accept the position of Mayor. Symanietz made a motion to accept the resignation of Councilor Rassier; declaring a vacancy for the position of Councilor. The motion was seconded by Wick and passed unanimously. Weyrens administered the Oath of Office to Mayor Rassier. Jovanovich stated that based on MN Statute, the Council must appoint an acting Mayor. Frank made a motion to appoint Renee Symanietz as Acting Mayor; seconded by Symanietz. Discussion: Wick questioned Frank as to why he nominated Symanietz as he has more experience on the Council and typically the most senior member fills the position. Frank responded that he nominated Symanietz as she had previously ran for Mayor and he knew she has an interest in Mayor. Rassier questioned Wick if was interested in the Acting Mayor position to which he stated he was. Wick requested a recess so that he may confer with the City Attorney. Therefore the meeting was recessed an opened at 9:00 PM. Ayes: Frank, Rassier Nays: None Abstain: Wick, Symanietz Motion Carried 2:0:2 Vacant Council Seat: Weyrens stated that the Council must determine how to fill the vacant Council seat, whether they will appoint or request an election. MN Statute allows the Council to appoint the position as less than two years remain on the open seat. The Council was in agreement that the vacant seat will be filed by appointment. Weyrens stated that she will prepare an application form that will be available through the website and in the office. The Council agreed to accept applications until 3:00 PM June 26 and interview the candidates on July 10, 2007 with possible appointment on July 17, 2007. Adiourn: Symanientz made a motion to adjourn at 9:20 PM; seconded by Frank and passed unanimously. Judy Weyrens Administrator ~ (;':IT)' OF ST.)O,.'"ltl>H Council Agenda Item 3b MEETING DATE: July 5, 2007 AGENDA ITEM: 039046. Bills Payable - Requested Action: Approve check numbers 039015- SUBMITTED BY: Sarah Bialke BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: BUDGET/FISCAL IMP ACT: ATTACHMENTS: Bills Payable - July 2, 2007 REQUESTED COUNCIL ACTION: Approve check numbers 039015-039046. City of St. Joseph Bills Payable June 29, 2007 Page 1 Check # Search Name Comments Amount FUND DEPART OBJ 039015 XCELENERGY May usage $404.63 602 49480 381 039015 XCELENERGY May usage $2,058.45 101 43160 386 039015 XCELENERGY May usage $16.19 101 42610 386 039015 XCELENERGY May usage $3.16 101 42500 326 039015 XCELENERGY May usage $31.63 602 49471 383 039015 XCELENERGY May usage $29.53 602 49480 383 039015 XCELENERGY May usage $63.01 601 49410 383 039015 XCELENERGY May usage $1,088.30 601 49410 381 039015 XCELENERGY May usage $323.67 601 49420 381 039015 XCELENERGY May usage $158.47 601 49435 381 039015 XCELENERGY May usage $33.20 101 43120 381 039015 XCELENERGY May usage $36.54 101 43120 383 039015 XCELENERGY May usage $277.43 101 41941 381 039015 XCELENERGY May usage $124.82 101 45202 381 039015 XCELENERGY May usage $98.73 602 49470 381 039015 XCELENERGY May usage $25.62 101 45123 383 039015 XCELENERGY May usage $24.36 101 45201 383 039015 XCELENERGY May usage $118.75 101 41941 383 039015 XCELENERGY May usage $15.07 101 43120 381 039015 XCELENERGY May usage $391.82 101 41942 383 039015 XCELENERGY May usage $11.33 101 45123 381 039015 XCELENERGY May usage $772.24 101 41942 381 039015 XCELENERGY May usage $54.88 101 45201 381 039015 XCELENERGY May usage $82.32 101 43120 381 039015 XCELENERGY May usage $10.04 101 45201 381 039016 EFTPS Medicare Reg pp 13 Fire 1.1 $1,005.18 101 039016 EFTPS Reg pp 13 $3,198.40 101 039016 EFTPS SS Reg pp 13, Fire 1.1 $2,566.16 101 039017 COMMISSIONER OF REVENUE Reg pp 13 $1,381.38 101 039018 ING LIFE INS & ANNUITY COMPANY Reg pp 13 $750.00 101 039019 PERA Reg pp 13 $5,311.01 101 039020 FIRST STATE BANK Employee HSA Contrib,ution $165.00 101 039021 ST. JOHNS UNIVERSITY Conservation-Based Dev-MN $40.00 101 41430 331 039022 MECHANICAL ENERGY SYSTEMS overpayment of Bldg permit 2007-00305 $45.00 101 41430 039023 A-1 TOILET RENTAL Northland Park rental $63.90 205 45203 531 039023 A-1 TOILET RENTAL Memorial Park rental $63.90 205 45203 531 039023 A-1 TOILET RENTAL Kleinfelter Park rental $63.90 205 45203 531 039024 AUTO VALUE PARTS STORES - oil, filters, antifreeze $62.29 602 49490 210 039024 AUTO VALUE PARTS STORES - oil, filters, antifreeze $62.28 101 45202 210 039024 AUTO VALUE PARTS STORES - oil, filters, anitfreeze $62.28 101 43120 210 039024 AUTO VALUE PARTS STORES - oil, filters, antifreeze $62.28 601 49440 210 039025 BLUE CROSS BLUE SHIELD MN Medical Ins-August $4,983.00 101 039025 BLUE CROSS BLUE SHIELD MN Medical Ins-August $292.00 101 039025 BLUE CROSS BLUE SHIELD MN Medical Ins -August $11,202.50 101 039026 CITY OF ST. CLOUD Stormwater Education $200.00 651 49900 340 039027 GALL'S INC Wheel immobilizer $163.68 101 42120 240 039028 HAWKINS WATER TREATMENT Lead Testing $32.00 602 49480 312 039028 HAWKINS WATER TREATMENT Influent BOD $91.20 602 49480 312 039028 HAWKINS WATER TREATMENT Phosphorus Test $51.20 602 49480 312 039029 KEEPRS, INC/CY'S UNIFORMS D Magaard $182.92 101 42120 171 039030 KENNEDY & GRAVEN, CHARTERED Meadowvale project $3,421.04 425 43122 530 039031 KLN DISTRIBUTING, INC Finance system $274.24 101 41430 215 039031 KLN DISTRIBUTING, INC network service $60.00 101 41430 215 039031 KLN DISTRIBUTING, INC setup new user $60.00 101 41430 215 039031 KLN DISTRIBUTING, INC cable for network $9.59 101 41430 220 039032 L1NGL, GREG & JULIE cleaning service-June $280.00 101 41942 300 039033 LOSO, NATHAN 1-update $30.00 101 41950 103 039034 MCCOMB GROUP, LTD Market research $508.90 101 41910 300 039035 METRO FIRE Foam Concentrate $130.00 105 42220 210 City of St. Joseph Bills Payable June 29, 2007 Page:: Check # Search Name Comments Amount FUND DEPART OBJ 039036 MINNESOTA BENEFIT ASSOCIATION J Klein Ins $38.84 101 039037 MINNESOTA RURAL WATER ASSOC. Trng R Torborg $75.00 602 49490 331 039038 OXYGEN SERVICE CENTER cylinder maintenance $53.25 101 45201 210 039039 PITNEY BOWES postage $36.33 601 49440 322 039039 PITNEY BOWES postage $321.77 101 41430 322 039039 PITNEY BOWES postage $83.04 150 46500 322 039039 PITNEY BOWES postage $5.19 105 42210 322 039039 PITNEY BOWES postage $72.66 101 42120 322 039040 PRINCIPAL LIFE Dental & Life Insurance $2,335.83 101 039041 SPRINT Mobile service $510.60 101 42151 321 039042 ST. JOSEPH NEWSLEADER 2006 Financial Report $975.00 101 41530 340 039043 STEARNS COOPERATIVE ELEC. ASSN June Usage $13.50 101 43160 386 039043 STEARNS COOPERATIVE ELEC. ASSN June Usage $49.81 602 49472 381 039043 STEARNS COOPERATIVE ELEC. ASSNJune Usage $572.18 101 43160 386 039043 STEARNS COOPERATIVE ELEC. ASSNJune Usage $45.50 602 49480 381 039043 STEARNS COOPERATIVE ELEC. ASSNJune U"age $42.96 602 49473 381 039043 STEARNS COOPERATIVE ELEC. ASSN June Usage $37.07 602 49471 381 039043 STEARNS COOPERATIVE ELEC. ASSN June Usage $33.00 101 43160 386 039043 STEARNS COOPERATIVE ELEC. ASSNJune Usage $405.24 101 45201 381 039043 STEARNS COOPERATIVE ELEC. ASSNJune Usage $50.00 101 43160 386 039044 THOMSEN'S GREENHOUSE flowers $150.21 205 45203 531 039045 TIREMAXX SERVICE CENTERS repair tire JD Gator $16.26 101 45123 220 039045 TIREMAXX SERVICE CENTERS repair tire #25 $7.97 101 43120 220 039045 TIREMAXX SERVICE CENTERS repair tire JD 4200 $25.95 101 45202 220 039045 TIREMAXX SERVICE CENTERS repair tire #25 $7.98 601 49440 220 039046 US CABLE internet service-July $42.95 105 42250 321 039046 US CABLE Internet Service-City Office $49.95 101 41430 321 039046 US CABLE Fiber Network lease $250.00 105 42250 321 039046 US CABLE Fiber Network lease $250.00 101 43120 321 039046 US CABLE Fiber Network lease $750.00 601 49431 530 $50,437.46 Council Agenda Item (ITY QJ" ST.J()~ml'a 3'- MEETING DATE: July 5, 2007 AGENDA ITEM: Water Treatment Plant - Pay Application SUBMITTED BY: Steve Campbell, Project Manager BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Application for Payment No. 15 BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: $193,314.18 Application for Payment No. 16 REQUESTED COUNCIL ACTION: Approve Application for Payment No. 16 P:\P1\S\stjoe\common\D39 Req Council Action\0506 pmt 16 070507.doc .8 g 0:: ; 0 ;:, 0:: t; .00:: W <( E w z ~ 0 ffi Ul~ ~ 5 W ~ Co ill 0 u.. 0 DDDDD " ~ x en 8 u5 o ~ ;:. 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58,190.00 0237.001 Fiber LOQ (Bio Roll) Ditch Check L.F. 35.00 $ 3.45 120.75 - - - 0237.002 Rock Entrance S.Y. 300.00 $ 80.50 24,150.00 300.00 24,150.00 24,150.00 - 24,150.00 0237.003 Silt Fence L.F. 600.00 $ 5.75 3,450.00 600.00 3,450.00 3,450.00 3,450.00 0237.004 Erosion Control Blanket S.Y. 1,500.00 $ 2.88 4,312.50 - - - 0237.601 Random Riprap, Class I C.Y. 18.00 $ 40.25 724.50 18.00 724.50 724.50 724.50 0238.601 Random Riorao, Class II C.Y. 26.00 $ 40.25 1,046.50 26.00 1,046.50 1,046.50 - 1,046.50 0251.002 AQQreQate Base {Class 5\ C.Y. 670.00 $ 26.45 17,721.50 670.00 17,721.50 17,721.50 - 17,721.50 Type LV3 Non-wearing course 0251.003 mixture Ton 380.00 $ 52.90 20,102.00 380.00 20,102.00 20,102.00 20,102.00 0251.004 Type LV4 Wearing course mixture Ton 280.00 $ 52.90 14,812.00 - - - 0251.005 Bituminous Tack Coat Gal 170.00 $ 1.73 293.25 - - - 0251.006 Curb and Gutter L.F. 1,860.00 $ 11.73 21,817.80 1,860.00 21,817.80 21,817.80 - 21,817.80 0251.007 Concrete Walk S.Y. 100.00 $ 33.58 3,358.00 100.00 3,358.00 3,358.00 - 3,358.00 0251.008 4" White Pavement Stripina L.F. 600.00 $ 0.29 172.50 - - 0251.009 Handicap Stall PaintinQ L.S. 1.00 $ 80.50 80.50 - - - 0251.010 SiQn Post Each 1.00 $ 632.50 632.50 - - - Complete Installed Package 0253.601 Grinder Pump Station L.S. 1.00 $ 8,050.00 8,050.00 1.00 8,050.00 8,050.00 - 8,050.00 0254.001 Watewater Holdina Tank L.S. 1.00 $21,275.00 21,275.00 1.00 21,275.00 21,275.00 21,275.00 0254.002 Sanitary Manhole & CaslinQ L.S. 1.00 $ 3,220.00 3,220.00 1.00 3,220.00 3,220.00 - 3,220.00 0254.003 Small Diameter Force Main L.F. 120.00 $ 28.75 3,450.00 120.00 3,450.00 3,450.00 - 3,450.00 0254.004 6" PVC Gravity Sewer Pipe L.F. 240.00 $ 46.00 11,040.00 240.00 11,040.00 11,040.00 - 11,040.00 0254.005 8" DIP Gravity Sewer Pipe L.F. 10.00 $ 115.00 1,150.00 10.00 1,150.00 1,150.00 - - 1,150.00 0266.006 8-.inch DIP Water Main, Class 52 L.F. 1,870.00 $ 50.60 94,622.00 1,870.00 94,622.00 94,622.00 - 94,622.00 0266.016 16-inch DiP Water Main, Clase 52 L.F. 220.00 $ 103.50 22,770.00 220.00 22,770.00 22,770.00 22,770.00 0266.050 DIP FittinQs LBS. 3,200.00 $ 3.45 11,040.00 3,200.00 11,040.00 11,040.00 11,040.00 0266.060 6-inch Gate Valve and Box Each 4.00 $ 799.25 3,197.00 4.00 3,197.00 3,197.00 - - 3,197.00 0266.080 16-inch ButterflY valve and box Each 1.00 $ 2,817.50 2,817.50 1.00 2,817.50 2,817.50 - 2,817.50 0266.090 Hydrant Each 4.00 $ 2,404.65 9,618.60 4.00 9,618.60 9,618.60 - - 9,618.60 0272.412 12-inch Storm Sewer L.F. 200.00 $ 36.80 7,360.00 200.00 7,360.00 7,360.00 - 7,360.00 0272.415 15-inch Storm Sewer L.F. 100.00 $ 42.55 4,255.00 100.00 4,255.00 4,255.00 - 4,255.00 0272.512 12-inch RCP Apron wlTrash Guard Each 5.00 $ 382.95 1,914.75 5.00 1,914.75 1,914.75 1,914.75 0272.515 15-inch RCP Apron wlTrash Guard Each 2.00 $ 428.95 857.90 2.00 857.90 857.90 - 857.90 0272.811 Catch Basin, Type H L.F. 10.00 $ 345.00 3,450.00 9.65 3,329.25 3,329.25 - 3,329.25 0272.812 Catch Basin, DesiQn 4020 L.F. 15.00 $ 552.00 8,280.00 14.71 8,119.92 8,119.92 - 8,119.92 0282.001 Chain Link Fence -Vinyl L.F. 220.00 $ 23.00 5,060.00 - - 0282.002 Slide Gate with Operator Each 1.00 $20,225.00 20,225.00 - - Select Topsoil Borrow for Planting 0292.001 Beds C.Y. 115.00 $ 30.00 3,450.00 - 1,840.00 1,840.00 0292.002 Sodding, Lawn Type S.Y. 2,200.00 $ 2.25 4,950.00 - - - 0292.003 Mulch, Tyoe 3882 Tyoe 7A Ton 10.00 $ 200.00 2,000.00 - - 0292.004 Shredded Hardwood Mulch C.Y. 38.00 $ 22.00 836.00 - 836.00 836.00 Mn/DOT 330NSS - Native Sandy 0292.005 Short Mix with Forbs Acre 4.50 $ 3,200.00 14,400.00 - - MnlDOT 310BWT - Native WetMix 0292.006 with Forbs Acre 0.50 $ 3,200.00 1,600.00 - - Common Hackberry/Celtis 0293.001 Occidentials 2/0" CAL., B&B Each 14.00 $ 300.00 4,200.00 - 2,471.98 2,471.98 Bur Oak/Quercus Macrocarpa 2.5" 0293.002 CAL., B&B Each 8.00 $ 450.00 3,600.00 - 2,118.78 2,118.78 Pin Oak/Quercus Ellipsoidalis 2.1" 0293.003 CAL., B&B Each 12.00 $ 360.00 4,320.00 - 2,542.54 2,542.54 Austrian Pine/Pinus Nigra, 10' HI., 0293.004 B&B Each 6.00 $ 600.00 3,600.00 - - 2,118.78 2,118.78 Black Hills Spruce/Picea Glauca 0293.005 Densata, 6' HI., B&B Each 25.00 $ 250.00 6,250.00 - 3,678.44 3,678.44 Scotch Pine/Pinus Sylvestris, 8' 0293.006 HI.,B&B Each 3.00 $ 385.00 1,155.00 - 679.78 679.78 Bush Honeysuckle/Diervilla 0293.007 Lonicera, 24" CaNT. Each 53.00 $ 35.00 1,855.00 - 1,091.76 1,091.76 Dwarf Bertie Ferris Daylily/Hemerocallis " Bertie Ferris 0293.008 Dwarf, 12" CaNT. Each 36.00 $ 15.00 540.00 - 317.82 317.82 Dwarf Happy Returns Daylily/Hermerocallis "Happy 0293.009 Retums Dwarf, 12" CaNT. Each 36.00 $ 15.00 540.00 - 317.82 317.82 Dwarf Stella De Oro Daylily/Hemerocallis "Stella De Ori 0293.010 Dwarf, 12" CaNT. Each 36.00 $ 15.00 540.00 - 317.82 317.82 St. Joseph Schedule B Unit Prices 655,693.05 18,331.50 555,867.22 555,867.22 574,198.72 Ubi~iiL~~( lL:4~ ':J8:24457838 t'-HNNESOT A \/ALLEV PAGE 02/03 no ^ >l uelfl. . ~~8~~ le~o~ JepJO OS' ~~€B~ IEl~o~qns JaplO .. )f~NS a3aa3~HS 'H81nw OGPOOL aN31S Og/Og lSOdV\108nIOS Oi70LOL ~# O~O 30 Vl131S'Il1V:JO~3~3H 008L€9 ~~ SNcH1.L3C:! 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JOSEPH MEETING DATE: July 5,2007 AGENDA ITEM: 2006 Street Improvements Pay Application SUBMITTED BY: Tracy Ekola BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Application for Payment No.7 BACKGROUND INFORMATION: BUDGETIFISCAL IMP ACT: ATTACHMENTS: $79,894.81 Application for Payment No.8 REQUESTED COUNCIL ACTION: Approve Application for Payment No.8 P:\P1\S\stjoe\common\D39 Req Council Action\0603 pmt 8 070507.doc ~ SEH June 28, 2007 RE: St. Joseph, Minnesota 2006 Street Improvements SEH No. A-STJOE 0603 14 Honorable Mayor and City Council c/o Judy Weyrens City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmd Application for Payment No.8 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies of the Application for Payment and distribute as follows: C & L Excavating SEH City of St. Joseph Please submit the payment to the following address: NORTHERN ESCROW INC 1276 S ROBERT S W STPAUL MN 55118 651.457.9621 FAX 651.457.7531 If you have any questions, please feel free to call us. (j~ce~rr~",' , . ,c Ji., Jl ?l 411' Tracy L. ~la, PE Project Manager --... djg Enclosures c: Randy Sabart, SEH P:\PTlS\STJOE\060300\SPECSIAPL-ODOC Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal oppor'tunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax O::O::::I: UJOUJ ZI-CI) ~u o~ I- Z o U CD" 00 ""0 CDN ~'~ CO 00 il::: ll. ;; I- UJ UJ 0:: I- 00 CO o o N ::I: (!) ::> o 0:: J: I- o W J: CI) ::i a.. w:!E ~o 08 1-<( z~ Wo:: :!Eo Ifi~ 0::0:: GO <(u. Ii:: o u. 0:: o I- o ~ I- Z o o co d z I- Z W :!E ~ a.. 0:: o u. 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'c c: ::J 0 E u Q) ~ .s I- ~ ~ .~ Ui ~ o !'--. <;J ~ ~ w ~ o J ;;.: co (t) o ,0 ~ u<(, ~o;:!: . 0::: (t) C)o~ ~oz ~o~ > $: . <(WJ: uCDo. xOW w-en 0:::0 ...10>"'") 06 (t) . u~t; o w l:: ~ In ::> en ;;.: co I'- ...- I'- ...- I N o (t) <0 Ll') Z I'-~ t::ci ...-::> XO 0...1 J:cou wO"": cno.en o w o z w :!: :!: o u W 0:: w ~ o "'It ...- ;;.: co co <0 <0 o ;t (t) <0 Ll') Z ~ J: a. w en o "'") . co J: 1-<0 a. en<ow lL.xen 000 >-co"'") CO....: uo.en e w > o 0:: a. a. <( ~~ erry (Wtll:J(lSftf'f( Council Agenda Item 3~ MEETING DATE: July 5,2007 AGENDA ITEM: Street Lighting Request SUBMITTED BY: Judy Weyrens BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: The City annexed the property along Hill Street and 103rd Street in 2004. Since that time we have added utilities and some of the residents have requested street lighting. Since this was in the Township, they did not have lighting. The City refers the street lighting to the appropriate vendor, and in this case it is Steams Electric. The attached exhibit illustrates the location of lights. c BUDGET/FISCAL IMP ACT: project. Funding for the Street Lighting will be with the improvements ATTACHMENTS: Street Lighting proposal REQUESTED COUNCIL ACTION: Authorize the expenditure of up to $ 3,761.00 for street lighting on Hill Street. INVOICE Page Date Invoice Number Customer Number Reference P.O. Tax Number Stearns Cooperative Electric Association 900 E. Kraft Drive Melrose, Minnesota 56352 Tel: (320) 256-4241 A Touchstone Energy" Cooperati ve ~~ - RECEIVED JUN 1 3 2007 CllY OF ST. JOSiPH CITY OF ST. JOSEPH ATTN JUDY WEYRENS 25 COLLEGE AVENUE NORTH POBOX668 SAINT JOSEPH, MN 56374 1 of 1 6/12/2007 13825 '10052200 Amount Paid Amount Due 4/024.27 I Due Date Upon Receipt RETURN THIS PORTION WITH PAYMENT Stearns Cooperative Electric Association ~ Customer Invoice Customer Name Invoice 13825 Quantity Unit Price Unit 1.000 3/761.00 10052200 CITY OF ST. JOSEPH Item Number Description 102 STREET LIGHTING If?}::> iY"" U '0' dJ U~9/ Date 6/12/2007 Extended Cost 3761.00 OUESTIONS REGARDING INVOICE PLEASE CALL JUDY TERRES-MADSEN 320-256-4241 STREET LIGHTING AT HILL STREET OUR WORK ORDER 20070266 FOUR LIGHTS ON 3 WOOD POLES & ONE FIBERGLASS POLE Sub Total Taxes Shipping IHandling Adjustments Total Charges Amount Paid Amount Due 3/761.00 263.27 .00 .00 4,024.27 .00 4,024.27 ~ Stearns Electric Association Headquarters 900 East Kraft Drive · Melrose. MN 56352-0040 Phone: (320) 256-4241 · Fax: (320) 256-3618 Branch Office 7341 Old Hwy. 52. St. Cloud. MN 56303 Phone: (320) 259-6601 · Fax: (320) 259-7099 June 11, 2007 Judy Weyrens P.O. Box 668 St. Joseph, MN 56374-0668 Re: W.O. 20070266 - HILL STREET LIGHTING Ms. Weyrens: The street lighting for Hill Street consists of four 100 Wart Cobrahead lights mounted on three existing wood poles and one 30' fiberglass poles. A sketch ofthe road with the locations ofthe lights is included for your review. Installation I Aid to Construction: (one time charge) $3,761.00 for four lOOW Cobrahead Lights on three existing wood poles and one 30' new fiberglass pole. Monthly Usage\Maintenance Fee: $6.25 per month per 100W light. Sketch: 10 :& 3 .1-111.1., STW 3 Existing wood pole 4 . New fiberglass pole 11 I 1 2 ::0 'I 5 f.i 7 ~ 9 12 l' I 2-.-1 ~ , I If you have any questions please do not hesitate to call. Gerald Marthaler Engineering Supervisor A Touchstone Energy@ Cooperative ~1'~ - ~~ (Crt'\' OOS":J()$ItI~11 Council Agenda Item 5'" MEETING DATE: July 5, 2007 AGENDA ITEM: Storm Water Annual Notice SUBMITTED BY: Judy Weyrens BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Annually the Council is required to review the Storm water permit that is issued by the State each year. The meeting must be published an the public must have an opportunity to speak. BUDGET/FISCAL IMP ACT: ATTACHMENTS: REQUESTED COUNCIL ACTION: Conduct the public hearing Public Notice - Annual Meeting Review Storm Water Pollution Prevention Program City of St. Joseph The City of St. Joseph will hold a Public Meeting on July 5,2007 at 7:00 PM to review its Storm Water Pollution Prevention Program (SWPPP) for 2006. The Public Meeting will comply with the City's Phase II Storm Water Permit (#MN R040000) and be held at the City Hall in conjunction with the regular City Council meeting. City staff will make a short presentation on the past year's accomplishments. Interested persons may review the SWPPP at the City Hall and make oral or submit written comments during or following the Public Meeting. Publish: June 8, 2007 ~~~ err\' OF ST. JOilU.ft Council Agenda Item y~ MEETING DATE: July 5, 2007 AGENDA ITEM: Certificate of Survey SUBMITTED BY: Judy Weyrens BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/ A PREVIOUS COUNCIL ACTION: Previously the Planning Commission, EDA and City Council have reviewed a concept plan for the new industrial park that has been entitled St. Joseph Parkway Business Center. BACKGROUND INFORMATION: When the plat was first introduced, phase one consisted of approximately 34 acres which was split from the original farm. During the planning process it appeared that the first phase should be slightly larger and 19 acres was added. Earlier this year the Planning Commission, EDA and City Council received a concept plan for phase one, consisting of 54 acres. Upon the request of the developer the City authorized the preparation of an Environmental Assessment Worksheet. As the developer is moving towards the platting phase it was discovered that the additional 19 acres of land must be divided from the farmsted. BUDGET/FISCAL IMPACT: None. ATTACHMENTS: Certificate of Compliance, Survey, Request REQUESTED COUNCIL ACTION: Authorize the Administrator to execute a Certificate of Compliance separating 19 acres from the Feld Farm to be attached to phase one of the St. Joseph Parkway Business Center. CERTIFICATE OF COMPLIANCE To: Stearns County Auditor's Office The undersigned Administrator for the City of St. Joseph does hereby certify that the City Council reviewed and approved at its regular meeting on the 5th day of July, 2007, a lot split dividing 19,96 acres from parcel number . The lot split is necessary to complete phase one of the Parkway Business Center. The attached survey fully describe the parcel to be split. The transfer is in compliance with the zoning ordinance and subdivision regulations of the City of St. Joseph. Further, this certificate does not operate as approval for any subdivision, platting or building plans. Dated this 5th day of July, 2007. CITYOF ST. JOSEPH By Judy Weyrens, Administrator · SURVEYING · ENGINEERING · PLANNING · ENVIRONMENTAL www.kldland.com KRAMER LEAS DELEO Brainerd/Baxter 1120 Industrial Park Road SW Brainerd, MN 56401 Phone (218) 829-5333 Toll Free 1-866-816-5333 Fax (218) 829-5377 st. Cloud 11 North 7th Ave. . Suite 100 St. Cloud, MN56303 Phone (320) 259-1266 Toll Free 1-877-259-1266 Fax (320) 259-8811 Transmittal June 29, 2007 Judy Weyrens City ofSt. Joseph 25 College Avenue North PO Box 668 St. Joseph MN 56374 Re: Property Split, Parkway Business Center Contents: 1 Print certificate of survey Comments: Judy, Central Minnesota Land Development needs to purchase 20 acres from the Prom- Feld family to cover the land area needed for their development. Could you please verify if this split be approved administratively. If it needs to go to the Planning Commission, and/or City Council for approval please put it on the agenda as soon as possible. I am coordinating this approval for both parties so please contact me when the Certificate of Compliance is complete and I will make arrangements it get it to the the developer's attorney. Thank You, Sam DeLeo Enclosure CERTIFICATE OF SURVEY lnSecticns 2 and n of Twp. 124, Rng. 29 Stearns County, Minnesota NORTH OUARTER CORNER SEe 2. TWP 124. fiNG 29 BEARINGS ARE ASSUMED I I I NORTH LINE OF THE SWl/4 SEl/4 I h / OF SEC 2, TWP 124. RNG 29 ~ I 5'38.8g'" __ A _ --1------ N 88015'17" E --~ --- I ""',S _~_I - $$0- - Tfl/!'OfMRY.....1 - - - SO. IN6RESS/EGRESS EASEIIC~ -- OO'~-l I .r 0 I . /.rf} :t 'S? I DE TAIL A w ;1 ~ I 3 ,,'" 31: I ~ ",,55' IX) I E!: 0 ~___ i g I I Z I I ~~ I ~C A NORTHWEST CORNER I I s v s\~\ \ / ~u~~~n ~ , : .--N 89013"48"-T:::~ N 87045'30" E ___\ I t 2611.27 .. .-'-- ~~----:;. I I i I I ' I [NORTH QUARTER CORNER i [ = = = = = ~ = = ~~ ~1~ TWP ~~ R~ ~ - ~1 ~----~~------ --<--;l ~ ~------,------ ----~~1 ~~ !-----------o=-- ,- I ~~ ~------'--~-Q- -N--.--:J ~~ I . C g -"'----~ ~~ t - - - - - - - - ~ - -'=' - ~ 5 ~~ ..... "" Z en m..... I 10 ifi - - - - - -: t3 ~ i--------B"c---- 6 g~ ~Vl }------------ ---:-~r I 12 ______ r------------ I ---.--~L~ ~------------ '\1 : : BO.."."""",,,_ PlAT> __\.__~~6~_:__-;;-- , I L SW 'COR NWl/4 NEJ/4: \ ~ 9 - - - - - - - -~*'- ~ - - - - -, - - - ~ SEC11 11, TWP 124, R: 2~ I <0',0 I " ___~__ I : ,,'\\: ()~.,. l, I \ ",V, I I \ \', : ------1 C I 1St- I 't'\\/A: I S I I I I I I I ~--- -1 I I I I I I I N 000 10' 1 8 " 43.12 ~~I al"'l _0 o III ~l"'ll "'" W'--;.: ( f -----.---'--------- o 200 400 I ".-.-.-.-. 00 \t) SCALE IN FEET 31: ~0 '0-~G ... 00 N 31: \~A' o 19.96 Acres St,\/A - '" - ,,'\\? g Z sy) / A I ~ I } I ~ -1----- 0,- I I I St.-\/A 00 Gl ...: NORTH LINE OF THE NWl/4 OF THE NEJ/4 SEe 11, TWP 124. RNG 29 o " \. i ) <J /A ~t.-\ ~tI\/A ~0 '0-~G Legal Description ~t,\/A i That part of the Southwest Quarter of the Southeast Quarter (SWJl4 SEJl4)and that ~ of the Southeast Quarter of the Southeast Quarter (SEJl4 SElI4) of Section 2, Townshi~ 124, Range 29 and that part of the Northwest Quarter of the Northeast Quarter (NWl/4 Nt;y4) of Section 11. Tow:galrlp :1.24, Range 29. ~JUn .S~ County, 4e~ M i .. I follows: i Commencing at the north quarter corner of said Section 11; thence northerly along th~ west line of said SWl/4 SE1I4 on an assumed bearing of North 00 degrees 10 minuet~ 18 seconds West for 1332.89 feet to the northwest corner of said SWJ/4 SElI4, said point also being the point of beginning; thence easterly along the north line of said SWlI4 SElI4, North 88 degrees 15 minutes 17 seconds East for 538.89 feet; thence South 55 degrees 50 minutes 00 seconds East for 1U9.5'7 feet; thence South M degrees 10 minutes 00 seconds West for 1050.46 feet; thence southerly 900.42 along a tangential curve, concave to the east, radius 1560.00 feet, central angle 33 degrees 04 minutes 15 seconds; thence North 00 degrees 49 minutes 56 seconds West, parallel with the west line of said NWJI4 NEJl4 for 1017.98 feet; thence North 00 degrees 10 minutes 18 seconds West, parallel with the west line of said SWlI4 SElI4 for 1284.68 feet; thence South 88 degrees 15 minutes 17 seconds West, parallel with the north line of said SWlI4 SElI4 for 587.59 feet to the point of intersection with the west line of said SWlI4 SEl/4: thence northerly along said west line of the SW1f4 SEV4, North 00 degrees 10 minutes 18 seconds West for 43.12 feet to the point of beginning. --------- I I j I I J 1 I I I I I I I I I I '? 1 I ... I I ()t.; ~ 1 I ~I -------- I ---- I ~ / Containing 19.96 acres. @ DENOTES: GOVERNMENT SECTION CORNER PROPERTY CORNER MONUMENTS TO BE SET UPON DEVELOPMENT OF PROPERTY Tem.porm:y lngreswEgress Easement A temporary easement for ingress and egress purposes across the South 66.00 feet of the North 230.00 feet of the Southwest Quarter of the Southeast Quarter (SWll4 SElI4) of Section 2, Township 124, Range 29, Stearns County, Minnesota. Subject to County Road 133 across the northwesterly portion thereof. No. Dote REVISIONS Survey By: PH. JF DrOlfrln By: JF t HEREBY CERTIFY THAT THIS PLAN. SURVEY. OR REPORT WAS PREPARED BY ME OR UNGER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. S;gnoture: ~"'.... / J al... Date: 3/14/2007 Sarruel J. Deleo. MN License No. 40341 KJ.lfDfD Zms~7IhA- Sf. Cloud. MN 58303 - ~ 32D-2fH1..t2f16 Checked By: SD PRO~~~T NO. CMNLPO~9) KRAMER LEAS DELEO SURVEYING. ENGINEERING' PLANNING .t1T.CLOV1) lIRAINERO I BAXTER r\{{ . RECORD OF MEETING SRF NUMBER 6050 PROJECT NAME SW Beltway C9NSu:u"",Cw<:r, I"". Brian Shorten, SRF Brett Danner, SRF ROUTE/COPY TO Attendees G. Peterson, SRF 1. Weyrens, St. Joseph M. Anderson, Steams Co. K. Howieson, Mn/DOT S. Mareck, St. Cloud APO M. Cottrell, St. Cloud ~O DATE June 20, 2007 LOCATION Steams County Public Works CLIENT Steams County PURPOSE OF MEETING ATTENDEES Jodi Teich, Steams County Bill Schluenz, Waite Park Dick Taufen, St. Joseph Kirby Becker, St. Cloud APO PMT Meeting FROM B. Danner BRIEF SUMMARY OF MEETING . No changes to 5/16/07 PMT meeting summary were requested by group. . Data collection (Attachment B) New information gathered was presented: Planned trails from Feasibility Study for Stearns County Rails to Trails were added to project maps. Lake Wobegon Trail extension from St. Joseph to Waite Park and St. Cloud. Rocori Trail extension from Rockville to Waite Park and St. Cloud along County Road (CR) 138. There is no commitment to abandoning rail line to Richmond (learned during completion of trail feasibility study). Because of issues with Martin Marietta Quarry, an alternate Rocori a trail connection to Lake Wobegon Trail could possibly use the SW Beltway. Phase I and II architectural history studies completed for Field Street: Rassier Farmstead (located southeast ofSt. Joseph along 91st Avenue) was recommended eligible for National Register of Historic Places (NRHP). NOTE: Westernmost SW Beltway option currently runs through the Rassier Farmstead. If recommendation is approved and property is determined eligible, Section 106 and Section 4(f) implications to be addressed in futnre Draft EIS. St. Isidore Farm (located east ofCR 121south ofSt. Joseph) was also recommended eligible for NRHP; the westernmost SW Beltway option is located east of this property. . Additional traffic modeling from APO resulted in the following information: Estimated year 2030 ADT is SW Beltway 21,000 vehicles with no 33rd Street Mississippi River crossmg. Volumes on parallel routes do not appear to be decreasing when SW Beltway is included in modeling. SW Beltway appears to be pulling vehicles from multiple roadways in the project area. SW Beltway doesn't appear to be relieving Trunk Highway (TH) 15 volumes. Include matrix in project purpose and need to illustrate volumes under No-Build and Build conditions with SW Beltway. Page 2 of5 . Updated corridor alignments and project maps were discussed: APO plan had identified a SW Beltway corridor option that ties in to 20th Street in St. Joseph and continues north (20th Street is north-south connection between County State Aid Highway (CSAH) 75 and proposed Field Street). Waite Park (current City Council) would not favor a 3rd Street/10th Avenue alignment - 28th Avenue alignment would be more favorable. Mn/DOT has fixed intersection/crossing locations identified for TH 23. The southernmost corridor alignment should be revised to intersect TH 23 at the existing Bel Clare Road intersection. CR 138 is located within existing 100-year floodplain elevation. A floodplain assessment was completed as part of the CR 138 environmental documentation. Floodplain elevation revisions are anticipated within the next 3 years. Future 2030 No Build volumes were added to maps. The APO's definitions of No Build and Build should be added to the maps. Traffic volumes on 33rd Street to TH 15 with and without a Mississippi River crossing need to be added to maps. . Corridor Vision for the SW Beltway was discussed: SW Arterial Alignment Study left the option open of rural section versus urban section. 33rd Street East Study (underway by Bonestroo) proposes: Urban parkway-like design east ofTH 15 A 220' rural section to the west of TH 15 (very early in process - may change) A parkway/expressway design has been discussed in the past for the SW Beltway. If the project area is not fully developed by the time of right of way acquisition and construction, it may be more cost effective to go with the rural section. It is likely that construction will start with a 33rd Street/TH 15 interchange and then work its way west. Steams County is currently thinking that the SW Beltway should be a rural section between TH 23 and TH 15. An urban section north ofTH 23 may be appropriate as St. Joseph and Waite Park grow towards one another. Other considerations: A rural section would provide adequate right of way to upgrade to a 6-lane urban section if warranted in the future. This would minimize future right of way impacts and costs. APO full build out model has volumes of up to 50,000 vehicles on SW Beltway. Corridor Vision (access) Waite Park would prefer Y2 mile spacing for primary access/intersections and 1;4 mile spacing for secondary access points. Quarry Park at southeast end of project area limits access opportunities for Waite Park. Access spacing guidelines are identified in St. Joseph Comprehensive Plan. One of the reasons for constructing SW Beltway is mobility; however, mobility should be balanced with reasonable public access. There will be no direct private driveway access to SW Beltway. Tentative corridor vision and design criteria were agreed to: (SEE TOP OF FOLLOWING PAGE) Page 3 of5 Segment Fnnc. Design Typical Trails Access ROW Class. Speed Section East-West Minor 45-50 mph 4-lane rural Separated ~ mile 220 feet (TH 15 to Arterial divided or bike and signalized or TH 23) 4-lane urban pedestrian 150 feet parkway trail on one divided side North-South Minor 45-50 mph 4-lane urban Separated ~ mile 150 feet (TH 23 to Arterial parkway bike and signalized CSAH 4) divided pedestrian trail on one side · Purpose and need statement was discussed and the draft outline was reviewed: - Purpose of Proposed Action - SW Beltway provides north-south arterial connection to CSAH 4 and CSAH 133. - Mobility should be stressed/emphasized in the project purpose statement. - Multi-modal considerations: - Specific heavy truck/freight needs not part of project purpose (quarry life span dependent on facility, and ranges from 25 years to 75 years.) - Potential trail facility along SW Beltway is not part of the purpose of the project. A trail along the SW Beltway should be viewed as a secondary/ancillary benefit. - Previously identified project need is summarized from SW Arterial Alignment Study and information available in APO plans. The need for the project is still consistent with the need identified in SW Arterial Alignment Study, but must be updated with the most recent information available. - Revision to need identified in APO plan: clarify the difference between constrained network projects and illustrative network projects. - Consistency with Local Plans: - APO to identify when the SW Beltway project began to show up in APO planning documents. (NOTE: Information dating back to 2010 APO Transportation Plan provided by Kirby on 6/21/07.) - The SW Beltway first shows up in the Steams County Transportation Plan around 1998 or 1999. This is what prompted the SW Arterial Alignment Study in 2001. - A figure of future land use plans for St. Joseph and Waite Park should be included as part of the "Economic and Social Need" section of the project need discussion. - Two audiences for purpose and need: - Summary version discussed today to communicate purpose and need to the public and elected officials. - Complete version to communicate to agencies (FHW A, Mn/DOT) and to be included in Scoping Document. - Minor edits were provided to the draft by PMT members. - Overall, PMT was satisfied with current format of project purpose and need. Page 4 of 5 . Advisory Committee (Ae) membership was discussed: Judy Weyrens or Dick Taufen to represent St. Joseph. Dick Taufen will notify SRF of the St. Joseph Council member. Bill Schluenz and Herman Bartz to represent Waite Park. Michelle Cottrell should be added to AC, with either Kirby Becker or her representing the St. Cloud APO. SRF to contact Matt Symalla regarding St. Joseph Township membership; the PMT believes that St. Joseph Township should be represented on the AC. . The following groups were identified as invitees for the August Focus Group meeting: Waite Park Planning Commission (1 rep.); St. Joseph Planning Commission (1 rep.); Waite Park EDA (1 rep.); St. Joseph EDA (1 rep.); Waite Park Chamber of Commerce (1 rep.); St. Joseph Chamber of Commerce (1 rep.); Development/Property Owners/Interest Groups (Arcon Development, Rick Hyde or Bob Hergess, Feld Development, Miller Companies, Harddrives, Bel Clair Acres Trailer Court, Knife River/ReMix, Bogart Concrete Products, Northern Railway, BNSF Railway, and Xcel Energy). Quarries are far enough east and will not be invited as Focus Group member. School District will not be invited as Focus Group member but will be included in Open House mailing. . August agency meetings Sauk River Watershed District (WD) Board meets 1st and 3rd Tuesday of the month, but more productive contact would be Lowell Enerson (WD Administrator). Chris Meehan (Wenck) is engineer forWD. TEP meets third Tuesday of August. . August and September public, City Council, Advisory Committee, and County Board meetings: Wednesday, August 8: focus group and public open house Focus Group meeting: 2:30 pm to 4:30 pm (NOTE: purpose of focus group meeting is to present project, solicit information/fact finding regarding project area, present tentative corridor vision, and discuss draft purpose and need statement) Public Open House: 5:30 pm to 7:00 pm (same objective as listed above for Focus Group meeting) Focus Group meeting and Public Open House to be held at Waite Park City Hall (basement meeting room) Thursday, August 16: St. Joseph City Council Monday, August 20: Waite Park City Council St. Joseph Township Board members should be invited to either City Council presentations. Purpose of council meetings is to describe project, corridor vision, purpose and need, and consider public comments received from open house. Councils will provide recommendations to Advisory Committee on purpose and need and corridor vision. Wednesday, August 29: 1 st Advisory Committee (AC) meeting 1:30 pm at Steams County Public Works AC to make recommendations for consideration by Steams Co. Board on purpose and need statement. Tuesday, September 4: Steams County Board Review and concurrence with purpose and need. Page 5 of 5 · Check with St. Cloud (Matt Glaesman) and Sartell (Anita Rasmussen) to determine if these cities would like presentations at Council meetings, or if City staff would be able to handle this if SRF provides them briefing information. · . Next PMT meeting date: Wednesday, August 22, 1:30 pm at Stearns County Public Works ACTION NEEDED RESPONSIBILITY Revision to southernmost alignment at TH 23 SRF Revisions to purpose and need outline and preparation for August public involvement SRF Identify when SW Beltway was first identified in APO Transportation Plans . APO Updates/corrections to Advisory Committee member list SRF Contact Matt Symalla - re: St. Joseph Township representative on AC SRF Contact St. Cloud and Sartell- re: Council updates on project SRF Prepare Focus Group invitation letters on Stearns County Highway Department letterhead SRF Prepare and mail agenda to Advisory Committee SRF Reserve meeting space in Waite Park SRF Set up meetings with TEP and Watershed District SRF Establish project website on County Public Works webpage SRF H:\Projects\6050\EP\rneetings\PMT\2 - 06 07\06 2007 Mtg Sunnnary.doc State Demographic Center 300 Centennial Building 658 Cedar Street S1. Paul, MN 55155 Telephone: 651.296.2557 Fax: 651.296.3698 M3Y 31,2007 V\{.t Admin ~ _SRBB.a RECEIVED JUN 0 1 2.007 CITY Or 131. JOSEPH DEPARTMENT OfAD/AlNiSTRATJON - Judy Weyrens, Admr. City of St. Joseph 25 College Ave. N., P.O. Box 668 StJoseph,MN 56374-0668 Dear Clerk The State Demographeris required by law to produce annual population and household estimates for each of Minnesota's cities and tm-vnships. Enclosed you will find a sheet containing the April I, 2006, population and household estimates for your jurisdiction. Please note that these estimates pertain to one year ago, not the present. These estimates are being sent to you now for review and comment. A copy of your estimates has also been sent to your county auditor for review. The estimates are subject to change and are not considered final until they are released to the Minnesota DepaItment of Revenue in July. Please do not release the estimates to the public until July 15, 2007. These estimates may be used as factors in a number of state aid programs for cities and counties. Questions about the impact of these estimates on a given state aid program should be directed to the state agency that administers the program. These estimates are not used to distribute state aid to tovmships. The enclosed figures represent estimated population and household changes since the 2000 Census. The number of households corresponds to the number of occupied housing units. A household may be a single family, .one person living alone, or any other group of persons who share the same living quarters. While we believe that our estimates are usually accurate, we realize there may be occasional problems. For this reason, we value your comments. We may not be a\vare of such changes as housing demolitions, the gain or loss of group quarters, construction of public housing and the gain or loss of mobile homes. If you are satisfied with our estimates, it is not necessary to contact us or provide any further information. If you \vish to challenge our estimates, please send us the appropriate documentation, :15 indicilted in the enclos(~d guide, by June 24, 2007. Please remember that we cannot correct problems with the 2000 Census. Questions or comments should be directed to James Hibbs at the address listed on the letterhead. You may also contact us bye-mail at local.estimates(a}state.mn.us or by phone at (651) 296-2557. The volume of phone calls is heavy at this time of year, so you may be asked to leave a message on our voice mail system. We will respond promptly. Thank you for taking time to review these estimates. Sincerely, -', ~ A- ",TY ,-1 II (~ '1--/'-'____. / I".j'-_v-.. , \... ..... 1\ 1\ R. Thomas Gillaspy i State Demographer Enclosures DATE: May 31, 2007 TO: Judy Weyrens, Admr. City of St. Joseph FROM: R. Thomas Gillaspy Minnesota State Demographer SUBJECT: 2006 Population and Household Estimates Your April 1 , 2006 population estimate is 5,873. Your April 1, 2006 household estimate is 1,661. If you have any questions or comments about these estimates, please contact the State Demographic Center, 300 Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155, phone (651) 296-2557 or send an e-mail toloca1.estimates(ti:i.state.mn.us. All challenges must be submitted in writing. Please refer to the enclosed sheet for details. HO'" TO CHALLENGE THE POPULATION AND HOUSEHOLD ESTIMATES FROM THE STATE DEMOGRAPHER The legal responsibilities of the State Demographer with respect to local population estimates dictate that we be able to defend any revisions of the estimates. Consequently, we need written documentation for our tiles. Cited below are types of information we will accept with a challenge to our estimates. You may select whichever approach is most appropriate for your situation. However, the more information you can provide the better. No challenges will be accepted after June 24. 1. You may send us the number of active residential utility accounts in April 2000 and April 2006. We would prefer electrical accounts, but water and sewer accounts are acceptable. Please summarize your data. We don't need a list of all utility customers. Summary data for intervening years are helpful. Utility data are much more useful when provided together with building permit data (see #2 below). 2. Another approach is to provide the number of housing units added and lost by calendar year for the years beginning with 2000. Building and demolition permits are a good source of such information. Be sure to include mobile homes and apartments, and indicate whether any of the apartments were for the elderly. Please try to be as specific as possible about the type of unit involved (single-family, apartment, mobile home, etc.). 3. An actual count of persons or households may be accepted, but places with more than 100 people must contact the State Demographer before proceeding with a count. The count you submit should be for 2007. \Ve will interpolate a number for 2006. You must provide the following infonnation: a. List the house number and street name of each housing unit in your city or township. If there is more than one unit at an address, please list each unit and provide an apartment number. b. Indicate whether the unit is occupied or vacant. If the unit is occupied, indicate the number of residents. Only year-round residents should be counted. Young people away at college or in the military, elderly persons who have moved to a nursing home in another town and seasonal (summer) residents should not be counted. c. Group quarters such as nursing homes, dormitories, jails and group homes should not be counted as housing units. Give us the name and address of the facility and the number of residents. d. After you have listed each housing unit, you must summarize your data and give us the total number of residents, the total number of vacant units and the total number of occupied units. e. Please indicate when the count was completed. Any additional information you can provide about your community will be appreciated. Changes in vacancy rates, the conversion of summer homes to year-round use, and changes in employment opportunities are the types of things we like to hear about when we are evaluating an estimate. One tInal request--when you write to us, please provide your mailing address and a telephone number or e-mail address where you can be reached during the day. Thank you. State Demographic Center 300 Centennial Building 658 Cedar Street St. Paul, MN 55155 Telephone: 651.296.2557 Fax: 651.296.3698 May 31, 2007 AdnWt ~ MinoBsllts DEPARTMENT OF ADIJINISTRATlOIJ LUCA and Census 2010 It's only 2007, three years from the Census in 2010 - so why are we talking about Census 201 O? As you realize, the Census is a huge undertaking. Almost as soon as the 2000 Census was taken, work began on the 2010 Census. Now the first major opportunity for local governments to participate is beginning - LUCA or Local Update of Census Addresses. LUCAisa cooperative effort between local governments and the Census Bureau. Local governments are asked to help the Census Bureau to update and correct their address lists. Officials in your government should have received an announcement of this program in January or February of this year. In July 2007, you will receive an invitation to participate in LUCA. We hope that you will decide to participate, and our office is available to give whatever assistance we can. The 2010 Census like the last Census will be mailed out to residents and mailed back to the Census Bureau. In order to make sure that every person is counted, the address list for every locality must be accurate and complete. That's where you can make a difference. By providing the Census Bureau with accurate and complete addresses for your area, you can ensure that Minnesota has the best count ever. Why is that important? There is a strong 'possibility that Minnesota could lose a Congressional seat in reapportionment after the 2010 Census - making sure that we count every resident could make the difference between 7 seats in the Congress or our current 8 seats. Many forms of local government aid are distributed on the basis of Census counts, and the population and household estimates from the State Demographic Center and the Metropolitan Council use the counts from the Census as a baseline. Opportunities to make corrections after the Census are limited. An incorrect Census count can have negative impacts for the next ten years. Don't let this happen to your city, your township or your county! When you receive the invitation in July, please respond "YES" - make sure that everyone in your locality is counted in 2010. If you have not received any information about the LUCA program, please contact Barbara Ronningen in the State Demographic Center at 651-201-2473 or barbara.ron ningen@state.mn.us She will see that you received the necessary materials. r'{~ 2007 East Side Improvements St. Joseph, MN Project Update Project Team Judy Weyrens City of St. Joseph 320.363.7201 Jerry Siegfried SEH Project Representative / Construction Observer 320.980.4107 Hardrives Inc. Prime Contractor 320.251.7376 Safety Please help the Contractor and City keep a safe construction site. Your help in keeping children and other bystanders away from the construction area will ensure that the project will progress smoothly. Please do not remove or relocate any utility location flags. We understand these flags may be unsightly and difficult to mow around, but we need your help to protect the construction crews and residents in your neighborhood. s\ioe071O June 2007 I Project Update NO.1 The 2007 East Side Improvements Project is ready to begin. Construction preparations can be expected in the coming weeks. A future notice will be delivered once the Contractor has scheduled the pavement placement (24 hour notice to be provided to residents). Milling and paving is expected to begin July 9, 2007. SEH is the municipal engineering firm working with the City of St. Joseph and will serve as the contact between the Contractor and the residents. Hardrives, Inc. is the Construction Contractor. We hope to provide accurate answers to your questions and concerns in a timely manner. However, when more than one team member needs to be consulted, it may take a little longer to provide you with accurate and up-to- date information. Jerry Siegfried, SEH's Project Representative, will be on site during construction to observe project progress. He is the fastest link to problem solving because he communicates directly with everyone on the construction team. Do not hesitate to contact Jerry with any questions you may have. Description of Project This project consists of reclaiming or overlaying the existing streets. The Contractor will also be paving the parking lot in Klinefelter Park and installing a water service to the Tot-Lot park located ort 8th Avenue. The Park portion of the project is funded entirely by the City. Reclaim: Mill/grind up existing bituminous and mix with existing gravel; place 3-inch new bituminous (pavement will be installed in two layers). Overlay: Mill6-feet wide along gutter and place 1 ~-inch new bituminous over existing bituminous roadway. Reclaim Areas: · Able Street East from 12th Avenue Southeast to 8th Avenue Southeast · 8th A venue Southeast from Able Street East to Baker Street East Overlay Areas: · Callaway Street East from 12th Avenue Southeast to just west of 9th Avenue Southeast · Dale Street East from 12th A venue Southeast to just west of 9th A venue Southeast · 9th A venue Southeast from Baker Street East to Dale Street East · 1 Oth Avenue Southeast from Callaway Street East to Klinefelter Park · 11 th A venue Southeast from Callaway Street East to Dale Street East. City of St. Joseph Notice Adopting Assessment 2007 East Side Improvements WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the 2007 East Side Improvements. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such proposed assessment, a copy of which was previously distributed, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January 2007, and shall bear interest at the rate of six percent per annum from October 1, 2007. To the first installment shall be added interest on the entire assessment from October 1, 2007 until December 31, 2007. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid no later than November 11, 2006; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Judy Weyrens, City Administrator