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HomeMy WebLinkAboutNovember Meeting Material Joint Operating Fire Report 3rd Quarter July 1 through September 30, 2004 June 30, 2004 Monthly Revenue St. Joseph Township St. Wendel Township City of St. Joseph St. Joseph Township Fire Hall Rent St. Joseph Fire Department 15,921.10 10,646.62 18,896.04 15,921.10 750.00 1,498.98 Monthly Expenditure 3rd Quarter Total 10,152.65 Fire Fund Summary Beginning Operating Balance Less: Equipment Reserve Building Fund Maintenance Fund 800 Mhz Radio Debt Service Relief Operating Funds Balance 434,199.05 63,633.84 (10,152.65) 487,680.24 (75,000.00) (50,400.00) (5,633.29) (25,000.00) (150,000.00) 181,646.95 CITY OF ST JOSEPH 10/27/04 9:49 A~ Page 1 Fire Check Register September, 2004 Check # Search Name Amount FUND Descr DEPART OBJ Comments DEPART 00000 General 034545 ERLANDER, STEPHEN $75.00 Fire Fund 00000 partial return of 034723 GAIDA, LOYOLA $60.00 Fire Fund 00000 refund partial deposit DEPART 00000 General $135.00 DEPART 42210 Fire Administration 034550 GOLDLEAF PLASTICS, INC $62.41 Fire Fund 42210 200 Map holder frame 034562 VISIONARY SYSTEMS L TO $595.00 Fire Fund 42210 215 firehouse software 034663 ST. CLOUD HOSPITAL $659.00 Fire Fund 42210 305 hepatitis B vaccine for 034656 ST. JOSEPH FIRE DEPARTMENT $800.00 Fire Fund 42210 432 team building 034733 LEAUGE OF MN CITIES INS TRUST $4,135.00 Fire Fund 42210 151 work comp premium 034797 ST. CLOUD HOSPITAL $30.00 Fire Fund 42210 305 blood test, leon birr DEPART 42210 Fire Administration $6,281.41 DEPART 42220 Fire Fighting 034489 CENTRAL MCGOWAN $71.84 Fire Fund 42220 210 Oxygen tanks 034618 CENTRAL MCGOWAN $21.79 Fire Fund 42220 210 oxygen tanks 034631 J & M OIL CO. $30.00 Fire Fund 42220 210 fuel 034613 BATTERIES PLUS $42.58 Fire Fund 42220 220 flashlight batteries 034459 BROWNING-FERRIS INDUSTRIES $53.73 Fire Fund 42220 384 Solid Waste Removal 034576 BROWNING-FERRIS INDUSTRIES $53.73 Fire Fund 42220 384 refuse - fire hall 034505 MUNICIPAL EMERGENCY SERVICES $266.50 Fire Fund 42220 585 eight pair of gloves for 034555 MUNICIPAL EMERGENCY SERVICES $208.78 Fire Fund 42220 585 Rubber FW Bunker 5.5 034791 JM GRAYSTONE OIL CO., INC $34.58 Fire Fund 42220 210 gas 034762 SEH $888.75 Fire Fund 42220 240 engineering-mapping DEPART 42220 Fire Fighting $1,672.28 DEPART 42240 Fire Training 034535 WILMAR FIRE DEPARTMENT $0.00 Fire Fund 42240 331 Quarterly Lake Region 034536 WILLMAR FIRE STATION $14.00 Fire Fund 42240 331 Quarterly Lake Region 034669 TROBEC ENTERPRISES $54.20 Fire Fund 42240 331 transportation to lake 034477 MN STATE FIRE DEPART ASSOC. $180.00 Fire Fund 42240 433 annual dues for dept. DEPART 42240 Fire Training $248.20 DEPART 42250 Fire Communications 034484 US CABLE $40.55 Fire Fund 42250 321 internet service 034517 US LINK $89.02 Fire Fund 42250 321 june phone service 034577 CELLULAR 2000 $2.61 Fire Fund 42250 321 cell phone 034605 US CABLE $40.55 Fire Fund 42250 321 internet service 034651 US LINK $90.02 Fire Fund 42250 321 telephone service 034528 GRANITE ELECTRONICS $76.68 Fire Fund 42250 580 Six Nylon Carry Cases 034779 US CABLE $40.55 Fire Fund 42250 321 internet, fire 034801 TDS METROCOMM $89.96 Fire Fund 42250 321 telephone DEPART 42250 Fire Communications $469.94 DEPART 42270 Medical Services 034659 BOUND TREE MEDICAL, LLC $31.37 Fire Fund 42270 210 exam gloves, tape, & 034659 BOUND TREE MEDICAL, LLC $14.42 Fire Fund 42270 210 exam gloves 034714 CENTRAL MCGOWAN $31.21 Fire Fund 42270 210 medical oxygen DEPART 42270 Medical Services $77.00 DEPART 42280 Fire Station and Building 034461 LOSO, ANDREW $240.00 Fire Fund 42280 220 Cleaning the fire hall - 034627 GRAINGER $18.97 Fire Fund 42280 220 spring wound timer for 034634 LEE'S ACE HARDWARE $15.95 Fire Fund 42280 220 repair supplies 034641 PRECISE REFRIGERATION INC $173.91 Fire Fund 42280 220 generator repair 034652 XCEL ENERGY $334.67 Fire Fund 42280 381 gas/electric 034652 XCEL ENERGY $45.37 Fire Fund 42280 383 gas/electric 034734 LEE'S ACE HARDWARE $10.53 Fire fund 42280 220 repair supplies 034802 XCEL ENERGY $393.53 Fire Fund 42280 381 electric/gas 0340802 XECL ENERGY $35.89 Fire fund 42280 383 electric/gas DEPART 42280 Fire Station and Building $1,268.82 $10,152.65 CITY OF ST JOSEPH 10/27/0410:11 AM Page 1 Fire Department Expenditure Summary Current Period: September 2004 MTD YTD % OBJ OBJ Oeser Budget Exp Expense Expense Balance of Budget FUND 105 Fire Fund DEPART 42210 Fire Administration 103 Legislative Bodies $100.00 $0.00 $0.00 $100.00 0.00% 151 Workers Compo $6,000.00 $4,135.00 $4,135.00 $1,865.00 68.92% 200 Office Supplies $400.00 $0.00 $308.92 $91.08 77.23% 215 software support $600.00 $0.00 $838.86 -$238.86 139.81% 220 Repair and Maint $200.00 $0.00 $135.95 $64.05 67.98% 301 Audit & $6,300.00 $0.00 $0.00 $6,300.00 0.00% 304 Legal Fees $500.00 $0.00 $188.00 $312.00 37.60% 305 Medical & Dental $2,000.00 $30.00 $2,592.98 -$592.98 129.64% 322 Po~tage $200.00 $0.00 $176.05 $23.95 88.03% 340 Advertising $80.00 $0.00 $92.72 -$12.72 115.90% 432 Team Building $800.00 $0.00 $800.00 $0.00 100.00% 446 License $100.00 $0.00 $60.00 $40.00 60.00% 581 Computer $1,000.00 $0.00 $0.00 $1,000.00 0.00% 582 Computer Software $250.00 $0.00 $0.00 $250.00 0.00% DEPART 42210 Fire $18,530.00 $4,165.00 $9,328.48 $9,201.52 50.34% DEPART 42220 Fire Fighting 101 Salaries $46,000.00 $0.00 $20,610.00 $25,390.00 44.80% 122 FICA Contributions $2,800.00 $0.00 $1,277.88 $1,522.12 45.64% 125 Medicare $655.00 $0.00 $298.85 $356.15 45.63% 210 Operating $1,800.00 $34.58 $407.99 $1,392.01 22.66% 211 AWAIRE Supplies $400.00 $0.00 $0.00 $400.00 0.00% 220 Repair and Maint $2,000.00 $0.00 $973.66 $1,026.34 48.68% 240 Small Tool & $1,000.00 $888.75 $1,919.87 -$919.87 191.99% 361 General Liability $16,000.00 $0.00 $15,800.00 $200.00 98.75% 384 Refuse Disposal $700.00 $0.00 $376.11 $323.89 53.73% 447 State Aid $20,000.00 $0.00 $0.00 $20,000.00 0.00% 448 Pension Relief $29,000.00 $0.00 $0.00 $29,000.00 0.00% 580 Other Equipment $20,000.00 $0.00 $118.18 $19,881.82 0.59% 584 Equipment $10,000.00 $0.00 $0.00 $10,000.00 0.00% 585 Firefighter $10,000.00 $0.00 $475.28 $9,524.72 4.75% DEPART 42220 Fire Fighting $160,355.00 $923.33 $42,257.82 $118,097.18 26.35% DEPART 42240 Fire Training 104 Taxable Per Diem $1,500.00 $0.00 $1,120.00 $380.00 74.67% 122 FICA Contributions $95.00 $0.00 $69.44 $25.56 73.09% 125 Medicare $25.00 $0.00 $16.24 $8.76 64.96% 331 Travel & $3,750.00 $0.00 $2,298.50 $1,451.50 61.29% 433 Dues & $1,000.00 $0.00 $795.00 $205.00 79.50% 443 Personnel $6,000.00 $0.00 $3,465.00 $2,535.00 57.75% DEPART 42240 Fire Training $12,370.00 $0.00 $7,764.18 $4,605.82 62.77% DEPART 42250 Fire Communications 230 Repair & Maint $500.00 $0.00 $180.28 $319.72 36.06% 321 Telephone $1,000.00 $130.51 $1,231.32 -$123.13 123.13% 580 Other Equipment $1,000.00 $0.00 $76.68 $923.32 7.67% DEPART 42250 Fire $2,500.00 $130.51 $1,488.28 $1,011.72 59.53% DEPART 42260 Fire Repair Service 220 Repair and Maint $2,000.00 $0.00 $145.76 $1,854.24 7.29% DEPART 42260 Fire Repair $2,000.00 $0.00 $145.76 $1,854.24 7.29% DEPART 42270 Medical Services 210 Operating $500.00 $31.21 $263.92 $236.08 52.78% 230 Repair & Maint $500.00 $0.00 $0.00 $500.00 0.00% 580 Other Equipment $500.00 $0.00 $0.00 $500.00 0.00% CITY OF ST JOSEPH 10/27/0410:11 AM Page 2 Fire Department Expenditure Summary Current Period: September 2004 MTD YTO % OBJ OBJ Oescr Budget Exp Expense Expense Balance of Budget DEPART 42270 Medical Services $1,500.00 $31.21 $263.92 $1,236.08 17.59% DEPART 42280 Fire Station and Building 220 Repair and Maint $2,500.00 $10.53 $2,141.95 $358.05 85.67% 300 Professional $600.00 $0.00 $0.00 $600.00 0.00% 381 Electric Utilities $4,500.00 $393.53 $2,401.69 $2,098.31 53.37% 383 Gas Utilities $5,000.00 $35.89 $3,594.78 $1,405.22 71.90% 530 Improvements $500.00 $0.00 $2,400.00 -$1,900.00 480.00% DEPART 42280 Fire Station and $13,100.00 $439.95 $10,538.42 $2,561.58 80.44% DEPART 42281 Community Room 210 Operating $500.00 $0.00 $95.51 $404.49 19.10% 220 Repair and Maint $3,000.00 $0.00 $37.28 $2,962.72 1.24% 300 Professional $1,000.00 $0.00 $0.00 $1,000.00 0.00% DEPART 42281 Community Room $4,500.00 $0.00 $132.79 $4,367.21 2.95% DEPART 49301 Transfer to other Funds 700 Misc $2,500.00 $0.00 $0.00 $2,500.00 0.00% DEPART 49301 Transfer to other $2,500.00 $0.00 $0.00 $2,500.00 0.00% FUND 105 Fire Fund $217,355.00 $5,690.00 $71,919.65 $145,435.35 33.08% $217,355.00 $5,690.00 $71,919.65 $145,435.35 33.08% DRAFT August 11,2004 Page 1 of 3 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Wednesday, August 11, 2004 at 6:00 PM in the St. Joseph Community Fire Hall. Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Gary Utsch, St. Joseph Township Representative Joe Bechtold, St. Wendel Township Representative Greg Salk. City Administrator Judy Weyrens. Others Present: Assistant Fire Chief Terry Loso Minutes: Bechtold made a motion to approve the January 28, 2004 and May 5, 2004 Fire Board minutes as presented; seconded by Torborg and passed unanimously. Financial Report: Weyrens presented the Fire Board with the 2nd Quarter Financial Report as well as the final 2003 audited revenue/expenditure total. Based on the submitted report, the Fire Fund balance as of June 30, 2004 is $ 434,199.05. Bechtold made a motion to accept the 2nd Quarter Financial Report as presented; seconded by Torborg and passed unanimously. For the year 2003, the Fire Fund carried forward a balance of $ 54,856.21which represents surplus revenue. Annually the Fire Board reviews the surplus and designates a portion for future capital expenditures. Torborg briefly discussed the proposed conversion of portable radios to the 800 mhz system. It is anticipated that the radio conversion will exceed $ 40,000. Bechtold made a motion to designate $ 25,000 of the 2003 surplus revenue for the 800 mhz radios and the balance will be designated in the general operating budget. 2005 Proposed Budqet: Weyrens stated that the Fire Board will need to review and adopt a proposed budget for 2005. The City will be reviewing their budget on August 16, 2004 of which the Fire Budget is a part. Torborg forwarded a proposed budget for discussion purposes to all Board Members. Bechtold stated that he has reviewed the budget any only has one concern; the amount budgeted for the relief contribution. Bechtold questioned if the required contribution has been determined. Torborg stated that the Relief Report was presented to the City Council on August 5,2004. Based on the submitted reported there is not a required contribution; however, in the past the City/Township has agreed to contribute $ 3,000 or $ 100 per fire fighter to the Relief Fund when a liability is not recorded. The Board had considerable discussion regarding the annual contribution and questioned the contribution for 2004. Torborg retrieved the Relief report that was presented to the City Council and read the certification portion which indicated that the contribution is based on 2004 numbers, payable in 2005. The Board requested clarification on the required contribution for 2004, as the budget indicates a liability of $ 28,000. Bechtold stated that if the required contribution for 2005 is $ 3,000 then that number should be reflected in the budget. He does not like to see revenue surpluses each year. Torborg reminded the Board that financial reports were not available to the Fire Board the last quarter of 2004 so he was uncertain as to what funds were available. Had that information been available, he would have requested additional expenditures. Bechtold stated that the money is still available for use if the Fire Department needs equipment. Bechtold stated that as a member of the Fire Board he does not believe in the "use it or lose it" mentality and appreciates the Fire Budget being reduced. He further stated that it is easier for him to justify a large increase one year if the budget is a reflection of needs. Torborg stated that he is only clarifying that in the future a large contribution could be required and the Fire Board will need to have the funds available. Torborg also stated that the Fire Department has discussed the annual retirement benefit of $ 1,600 per year of service and will be requesting consideration to increase the benefit. The increase in benefit will serve as a tool to retain volunteers and encourage new applicants. Torborg presented the Fire Board with a proposed equipment replacement schedule. The purpose of the schedule is to allow the Fire Board to plan for major expenses. Torborg stated that the schedule also DRAFT August 11, 2004 Page 2 of 3 includes a personnel carrier that would be used for traveling to meetings and transporting fire personnel to fires when equipment is not needed. Currently the Fire Department does not have a vehicle that can be used for transport only. Firefighters currently use their personal vehicles to run errands while representing the Fire Department. Torborg stated that he is not seeking approval at this time but would like further consideration in 2005. Bechtold made a motion to set the 2005 Fire Budget at $ 200,490, reducing the budget item for Fire Relief to $ 3,000. The motion was seconded by Utsch and passed unanimously. OLD BUSINESS FEMA Grant: Torborg reported that the Fire Department is still waiting to hear if the grant request for radios and an extraction device will be funded through FEMA. The grant funds must be awarded by December 31, 2004 and as of this date only 15% of the funds have been designated. Tanker Update: Torborg reported that the manufacturer has repaired the 1999 tanker truck. The truck was spilling water when starting and stopping. Two firefighters drove the truck to South Dakota and waited for the repairs to be completed. The repairs included moving the manhole to the middle of the tank and installing a free flow and check valves (supplied by the Department). During the repair the manhole was reduced in size to approximately 5" in diameter. Torborg stated that he has some concerns with the repair, but will monitor the situation. Ladder Truck Sale: Torborg reported the Tanker was sold to Bill Wasner for $ 2,153.00. St. Wendel Contract: Weyrens stated that she has not yet contacted St. Stephen but will inquire as to how St. Stephen bills St. Wendel for fire protection. Salk stated that each year at the annual meeting, constituents question why fire protection is St. Joseph is more than that provided by St. Stephen, when the portion covered by St. Stephen is larger. Weyrens questioned if St. Wendel contributes for operating and capital expenditures. Salk stated it is his understanding that St. Wendel only contributes towards operating expenditures. The St. Stephen Fire Department has a gambling premise permit and capital equipment is purchased through gambling funds. NEW BUSINESS New Hires/Retirement: Torborg stated the new firefighers are in the process of completing the required training. Joe Ziebol has notified the department that he will be retiring in November and Wayne Revering will be leaving the department as he is moving and will not be in the Fire District. Torborg is requesting to wait until Spring 2005 to fill the vacancy as there is another Firefighter that may be moving. The Fire Board concurred with Torborg and will wait until Spring 2005. Fire Chief Conference: Torborg requested authorization for he and the Assistant Fire Chief, Terry Loso to attend the annual Fire Chiefs conference. Bechotld made a motion authorizing the Fire Chief and Assistant Fire Chief to attend the annual Chiefs Conference as requested; seconded by Utsch and passed unanimously. OTHER MATTERS Fire Hall Use: Torborg requested the Council reconsider the use of the Community Room for private parties. Three times within the past 6 weeks the damage deposit has been withheld for lack of cleaning or failure to reset the room. On one occasion the doors were left unlocked overnight and the lights remained on. Torborg suggested the Fire Board reconsider the availability of the room for private parties. Torborg verified that the room is checked each weekend morning and Andy Loso is called if additional cleaning is required. Torborg stated that on one occasion he cleaned the area himself. The Fire Board discussed increasing the fee as well as the damage deposit and agreed to review this matter at the November Fire Board MeetinQ. DRAFT August 11, 2004 Page 3 of 3 Sidewalk: Torborg questioned Utsch as to the necessity for the proposed sidewalk along the west side of 4th Avenue NE and if it is needed why would it not be installed on the east side of 4th Avenue. Utsch stated that it is his opinion that a sidewalk needs to be constructed on the west side of 4th Avenue NE due to the amount of pedestrian traffic moving towards Casey's. He further stated that constructing a sidewalk on the west side will match the walking area on Northland Drive, providing a continuous walking path. Torborg stated that the Fire Department discussed the proposed sidewalk and are opposed to any sidewalk on the west side of 4th Avenue. The opposition is based on public safety with fire trucks backing out. To the Fire Department it makes more sense to construct the sidewalk on the east side of 4th Avenue NE. Torborg further stated that if the sidewalk is installed on the west side of 4th Avenue NE he is certain the Bank President will request a sidewalk on the east. Another concern from the City Maintenance department is snow removal. If sidewalk is installed on the west side of 4th Avenue, all the snow will need to be hauled. Utsch stated that the Council will review this matter once the City receives bids for the sidewalk extension. Adiourn: Bechtold made a motion to adjourn at 7:30 PM; seconded by Utsch and passed unanimously. Judy Weyrens Adm in istrator DRAFT August 11, 2004 Page 1 of 3 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Wednesday, August 11,2004 at 6:00 PM in the St. Joseph Community Fire Hall. Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Gary Utsch, St. Joseph Township Representative Joe Bechtold, St. Wendel Township Representative Greg Salk. City Administrator Judy Weyrens. Others Present: Assistant Fire Chief Terry Loso Minutes: Bechtold made a motion to approve the January 28, 2004 and May 5, 2004 fire Board minutes as presented; seconded by Torborg and passed unanimously. Financial Report: Weyrens presented the Fire Board with the 2nd Quarter Financial Report as well as the final 2003 audited revenue/expenditure total. Based on the submitted report, the Fire Fund balance as of June 30, 2004 is $ 434,199.05. Bechtold made a motion to accept the 2nd Quarter financial Report as presented; seconded by Torborg and passed unanimously. For the year 2003, the Fire Fund carried forward a balance of $ 54,856.21which represents surplus revenue. Annually the Fire Board reviews the surplus and designates a portion for future capital expenditures. Torborg briefly discussed the proposed conversion of portable radios to the 800 mhz system. It is anticipated that the radio conversion will exceed $ 40,000. Bechtold made a motion to designate $ 25,000 of the 2003 surplus revenue for the 800 mhz radios and the balance will be designated in the general operating budget. 2005 Proposed BudQet: Weyrens stated that the Fire Board will need to review and adopt a proposed budget for 2005. The City will be reviewing their budget on August 16, 2004 of which the Fire Budget is a part. Torborg forwarded a proposed budget for discussion purposes to all Board Members. Bechtold stated that he has reviewed the budget any only has one concern; the amount budgeted for the relief contribution. Bechtold questioned if the required contribution has been determined. Torborg stated that the Relief Report was presented to the City Council on August 5, 2004. Based on the submitted reported there is not a required contribution; however, in the past the City/Township has agreed to contribute $ 3,000 or $ 100 per fire fighter to the Relief Fund when a liability is not recorded. The Board had considerable discussion regarding the annual contribution and questioned the contribution for 2004. Torborg retrieved the Relief report that was presented to the City Council and read the certification portion which indicated that the contribution is based on 2004 numbers, payable in 2005. The Board requested clarification on the required contribution for 2004, as the budget indicates a liability of $ 28,000. Bechtold stated that if the required contribution for 2005 is $ 3,000 then that number should be reflected in the budget. He does not like to see revenue surpluses each year. Torborg reminded the Board that financial reports were not available to the Fire Board the last quarter of 2004 so he was uncertain as to what funds were available. Had that information been available, he would have requested additional expenditures. Bechtold stated that the money is still available for use if the Fire Department needs equipment. Bechtold stated that as a member of the Fire Board he does not believe in the "use it or lose it" mentality and appreciates the Fire Budget being reduced. He further stated that it is easier for him to justify a large increase one year if the budget is a reflection of needs. Torborg stated that he is only clarifying that in the future a large contribution could be required and the Fire Board will need to have the funds available. Torborg also stated that the Fire Department has discussed the annual retirement benefit of $ 1,600 per year of service and will be requesting consideration to increase the benefit. The increase in benefit will serve as a tool to retain volunteers and encourage new applicants. Torborg presented the Fire Board with a proposed equipment replacement schedule. The purpose of the schedule is to allow the Fire Board to plan for major expenses. Torborg stated that the schedule also DRAFT August 11,2004 Page 2 of 3 includes a personnel carrier that would be used for traveling to meetings and transporting fire personnel to fires when equipment is not needed. Currently the Fire Department does not have a vehicle that can be used for transport only. Firefighters currently use their personal vehicles to run errands while representing the Fire Department. Torborg stated that he is not seeking approval at this time but would like further consideration in 2005. Bechtold made a motion to set the 2005 Fire Budget at $ 200,490, reducing the budget item for Fire Relief to $ 3,000. The motion was seconded by Utsch and passed unanimously. OLD BUSINESS FEMA Grant: Torborg reported that the Fire Department is still waiting to hear if the grant request for radios and an extraction device will be funded through FEMA. The grant funds must be awarded by December 31, 2004 and as of this date only 15% of the funds have been designated. Tanker Update: Torborg reported that the manufacturer has repaired the 1999 tanker truck. The truck was spilling water when starting and stopping. Two firefighters drove the truck to South Dakota and waited for the repairs to be completed. The repairs included moving the manhole to the middle of the tank and installing a free flow and check valves (supplied by the Department). During the repair the manhole was reduced in size to approximately 5" in diameter. Torborg stated that he has some concerns with the repair, but will monitor the situation. Ladder Truck Sale: Torborg reported the Tanker was sold to Bill Wasner for $ 2,153.00. St. Wendel Contract: Weyrens stated that she has not yet contacted St. Stephen but will inquire as to how St. Stephen bills St. Wendel for fire protection. Salk stated that each year at the annual meeting, constituents question why fire protection is St. Joseph is more than that provided by St. Stephen, when the portion covered by St. Stephen is larger. Weyrens questioned if St. Wendel contributes for operating and capital expenditures. Salk stated it is his understanding that St. Wendel only contributes towards operating expenditures. The St. Stephen Fire Department has a gambling premise permit and capital equipment is purchased through gambling funds. NEW BUSINESS New Hires/Retirement: Torborg stated the new firefighers are in the process of completing the required training. Joe Ziebol has notified the department that he will be retiring in November and Wayne Revering will be leaving the department as he is moving and will not be in the Fire District. Torborg is requesting to wait until Spring 2005 to fill the vacancy as there is another Firefighter that may be moving. The Fire Board concurred with Torborg and will wait until Spring 2005. Fire Chief Conference: Torborg requested authorization for he and the Assistant Fire Chief, Terry Loso to attend the annual Fire Chiefs conference. Bechotld made a motion authorizing the Fire Chief and Assistant Fire Chief to attend the annual Chiefs Conference as requested; seconded by Utsch and passed unanimously. OTHER MATTERS Fire Hall Use: Torborg requested the Council reconsider the use of the Community Room for private parties. Three times within the past 6 weeks the damage deposit has been withheld for lack of cleaning or failure to reset the room. On one occasion the doors were left unlocked overnight and the lights remained on. Torborg suggested the Fire Board reconsider the availability of the room for private parties. Torborg verified that the room is checked each weekend morning and Andy Loso is called if additional cleaning is required. Torborg stated that on one occasion he cleaned the area himself. The Fire Board discussed increasing the fee as well as the damage deposit and agreed to review this matter at the November Fire Board MeetinQ. DRAFl August 11, 2004 Page 3 of 3 Sidewalk: Torborg questioned Utsch as to the necessity for the proposed sidewalk along the west side of 4th Avenue NE and if it is needed why would it not be installed on the east side of 4th Avenue. Utsch stated that it is his opinion that a sidewalk needs to be constructed on the west side of 4th Avenue NE due to the amount of pedestrian traffic moving towards Casey's. He further stated that constructing a sidewalk on the west side will match the walking area on Northland Drive, providing a continuous walking path. Torborg stated that the Fire Department discussed the proposed sidewalk and are opposed to any sidewalk on the west side of 4th Avenue. The opposition is based on public safety with fire trucks backing out. To the Fire Department it makes more sense to construct the sidewalk on the east side of 4th Avenue NE. Torborg further stated that if the sidewalk is installed on the west side of 4th Avenue NE he is certain the Bank President will request a sidewalk on the east. Another concern from the City Maintenance department is snow removal. If sidewalk is installed on the west side of 4th Avenue, all the snow will need to be hauled. Utsch stated that the Council will review this matter once the City receives bids for the sidewalk extension. Adiourn: Bechtold made a motion to adjourn at 7:30 PM; seconded by Utsch and passed unanimously. Judy Weyrens Administrator