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Home My WebLink About2005-02-02 St. Joseph Volunteer Fire Department ST. JOSEPH, MINNESOTA 56974 Office of the Chief Fire Advisory Board Meeting St. Joseph Fire Station Wednesday, February2,2005 at 6:00 PM 1. Call Meeting to order 2. Approve November minutes 3. Financial Report 4. Old Business A. F.E.M.A.Grant Update B. Personnel carrier C. Dama boxes on township businesses D. Saw/Turnout gear purchase E. Other? 5. New Business A. Approve 2 FF to state conference B. Aaron Scholz! bylaw changes? C. Waite Park annexation update D. RetirelHire 2005 E. Review Wages! Salaries F. Other 6. Adjournment Thank you Randy Torborg, Fire Chief I l St. Joseph Volunteer Fire Department ST JOSEPH, MINNESOTA 56374 Schedule for Fire Board Meetings for 2005 February 2,2005 . May 4, 2005 Budget Meeting- Date has not been set! ! August 3, 2005 November 2, 2005 All of the above Fire Board meetings will be held at the St. Joseph Fire Station at 6:00 PM. If anyone cannot attend or if there are any other concerns please contact me at 363-4554. Thank you, Randy 1. Torborg, Fire Chief Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Larry Hosch, St. Joseph Township Representative Joe Bechtold, St. Wendel Township Representative Greg Salk. City Administrator Judy Weyrens. Others Present: Assistant Fire Chief Terry Loso Minutes: Bechtold made a motion to approve the August 11, 2004 Fire Board minutes as presented; seconded by Torborg and passed unanimously. Financial Report: Weyrens presented the Fire Board with the 3rd Quarter Financial Report. Based on the submitted report, the Fire Fund balance as of September 30,2004 is $ 487,680.24. Torborg questioned the charges of SEH for printing maps. Weyrens stated that she would check the invoice and adjust the fund as necessary. Bechtold made a motion to accept the 3rd Quarter Financial Report as presented; seconded by Hosch and passed unanimously. OLD BUSINESS FEMA Grant: Torborg reported that it appears imminent that the Fire Department will receive FEMA funding for the purchase of pagers, turnout gear and an extraction tool. The Fire Department was contacted by FEMA requesting the bank routing number and miscellaneous financial information. In discussing the request with other agencies, they indicated that funding is awarded when bank information is requested. Torborg expressed concern with the current pagers and stated that recently when the pagers were activated by Stearns County, 12 pagers did not sound. The malfunctioning pagers are becoming problematic and if the grant is not received the Fire Board needs to determine how the pagers can be replaced. Bechtold and Hosch concurred that it is imperative that the firefighters have working pagers and if they are not funded by FEMA, they will have to be self-funded through the budget reserves. Bechtold made a motion to authorize the purchase of 10 pagers at an estimated cost of $ 550 per pager if the Fire Department receives a letter of funding rejection from FEMA. The motion was seconded by Torborg and passed unanimously. St. Wendel Billinq: Weyrens reported that she contacted the City Clerk for St. Stephen to discuss how St. Wendel is billed for fire protection for the portion of St. Wendel they cover. The Clerk indicated that she does not know as the Fire Department keeps their own checkbook. She did clarify that the Fire Department operates pull tabs and capital equipment is purchased through sales revenue. Therefore, only operating expenses are billed for services. The Board agreed to not research this matter any further. NEW BUSINESS Chiefs Conference: Torborg stated that he and the Assistant Fire Chief, Terry Loso, attended the Fire Chiefs conference. During the conference FEMA funding was discussed and one of the new requirements for funding is completion of a training course. Torborg stated that it appeared that the entire staff, firefighters and Council would need to complete training to be eligible for funding in the future. Turnout Gear: Torborg reported that one firefighter is in need of new turnout gear as his current gear does not fit. The estimated cost for the turnout gear is $ 1,100.00. The Fire Board agreed that it is important to have gear that fits properly. Bechtold made a motion authorizing the expenditure of $ 1,100 to purchase one set of turnout gear. The motion was seconded by Hosch and passed unanimously. Personnel Carried: Torborg discussed the request to purchase a personnel carrier. The vehicle would be used for drills, running errands, attending conferences and transporting firefighters to an emergency DRAFT November 3,2005 Page 2 of 2 scene. Currently firefighers use their personal vehicles and are not reimbursed the mileage. Torborg is requesting authorization to purchase a four door pickup with and extended cab. The vehicle will have very low mileage and can be kept for many years. The Fire Board requested that Torborg provide information on the cost of a new, used and leased vehicle at the next meeting. Saw Purchase: Torborg requested authorization to purchase a second chain saw. The Fire Department currently has one saw and if the saw is not on the truck that responds to the emergency call, they must wait to have it delivered. The saw requested is a specialized saw that includes guarding, not a carbon saw. The estimated cost of the saw is $ 1,750.00. Hosch made a motion authorizing the purchase of a second chain saw at an estimated cost of $ 1,750.00; seconded by Bechtold and passed unanimously. Dama Boxes: Torborg stated that the new Building Official for the City is requiring the installation of Dama boxes (lock box with a key) for all commercial and industrial properties. The boxes are required by Ordinance but the previous Inspector did not assure they were installed. Torborg questioned how this same requirement could be provided in St. Joseph Township. Bechtold responded that the Township has the same Ordinance as the City and he will check with the Building Official. 800 mhz Radio: Torborg reported that the St. Joseph Fire Department participated in an area grant through Homeland Security to fund the conversion of the current radio system to 800 mhz. Torborg stated that he has been informed the grant was funded and he will be working with the area Cities to finalize the details. The grant is a matching grant, but the Cities are researching methods to maximize the funding. As more information is available he will report back to the Fire Board. Community Fire Hall: The Fire Board re-addressed the rental fee for the Community Fire Hall and agreed the facility is used more than what was originally intended. Based on the use of the facility, maintenance issues will start surfacing, such as new carpeting and paint. The rental fee collected should cover the expenses for the same. It was the recommendation to increase the rental fee to $ 75.00 and the damage deposit to $ 200.00. Bechtold stated that $ 75.00 to rent a facility with a full kitchen is reasonable and consistent with the fees charged for other public facilities in the area. Weyrens stated that both the Township Board and City Council must approve the increase in rental fee. Bechtold made a motion recommending the City Council and Township Board increase the rental fee for the st. Joseph Fire Hall Community Room from the current $ 50.00 to $ 75.00 and increase the damage deposit from the current $ 100.00 to $ 200.00. The motion was seconded by Hosch and passed unanimously. Adiourn: Hosch made a motion to adjourn at 7:15 PM; seconded by Bechtold and passed unanimously. Judy Weyrens Administrator October 1 , 2004 Joint Operating Fire Report 4th Quarter October 1 through December 31,2004 Monthly Revenue St. Joseph Township St. Wendel Township City of St. Joseph Fire Hall Rent Monthly Expenditure October November December Fire Fund Summary 10,646.62 18,896.04 275.00 8,971.33 49,088.31 30,115.64 Beginning Operating Balance Less: Equipment Reserve Building Fund Maintenance Fund 800 Mhz Radio Debt Service Relief Operating Funds Balance 487,680.24 29,817.66 (88,175.28) 429,322.62 (75,000.00) (50,400.00) (5,633.29) (25,000.00) (150,000.00) 123,289.33 CITY OF ST JOSEPH 01/31/0510:43 AM Page 1 Fire Depart 4th Quarter Revenue Current Period: December 2004 SOURCE MTD MTD MTD YTD SOURCE Descr 10 CurYr 11 CurYr 12 CurYr Revenue Budget Rev Balance FUND 105 Fire Fund 33400 State Grants and ai $0.00 $0.00 $0.00 $1,000.00 $35,500.00 $34,500.00 34202 Special Fire Servic $15,366.71 $0.00 $0.00 $146,796.65 $181,855.00 $35,058.35 34203 Fire Fighting Reim $0.00 $0.00 $0.00 $820.00 $1,100.00 '280.00 34781 Fire Hall Rental $100.00 $100.00 $75.00 $2,440.00 $3,000.00 $560.00 36210 I nterest Earnings $0.00 $0.00 $0.00 $355.99 $12,000.00 $11,644.01 36230 Contributions from $0.00 $0.00 $0.00 $1,198.45 $0.00 -$1,198.45 36260 Surplus Property $0.00 $0.00 $0.00 $2,153.00 $0.00 -$2,153.00 36300 Reimbursement $0.00 $0.00 $0.00 $397.12 $0.00 -$397.12 FUND 105 Fire Fund $15,466.71 $100.00 $75.00 $155,161.21 $233,455.00 $78,293.79 $15,466.71 $100.00 $75.00 $155,161.21 $233,455.00 $78,293.79 CITY OF ST JOSEPH Fire Board Receipts Refer Search Name Amount SOURCE Otr4 Period 10 SOURCE 34202 Special Fire Service 23872 ST. WENDEL TOWNSHIP SOURCE 34202 Special Fire Service $15,366.71 34202 $15,366.71 SOURCE 34781 Fire Hall Rental 23889 LAWWELL, CHRISTOPHER 23868 KUKELBERG, ANA SOURCE 34781 Fire Hall Rental $50.00 34781 $50.00 34781 $100.00 Period 10 $15,466.71 Period 11 SOURCE 34781 Fire Hall Rental 23941 GRACEVIEW ESTATES HOMEOWNERS 23940 SCHLEPER, TOM SOURCE 34781 Fire Hall Rental $50.00 34781 $50.00 34781 $100.00 Period 11 $100.00 Period 12 SOURCE 34781 Fire Hall Rental 24017 SCHRODEN, JEROME SOURCE 34781 Fire Hall Rental $75.00 34781 $75.00 Period 12 $75.00 Otr4 $15,641.71 $15,641.71 SOURCE Oescr 01/31/0510:47 AM Page 1 Comments Special Fire Servic Fire Protection SI. Fire Hall Rental Fire Hall Rental Fire Hall Rental Fire Hall Rental Fire Hall Rental Fire Hall Reservati Fire Hall Rental Fire Hall Rental Fire Hall Rental Fire hall Reservatio CITY OF ST JOSEPH 01/31/0510:38 AM Page 1 Fire Depart 4th Quarter Expenses Current Period: December 2004 Budget MTD MTD MTD YTD OBJ OBJ Descr Exp 10 CurYr 11 CurYr 12 CurYr Expense Balance FUND 105 Fire Fund DEPART 42210 Fire Administration 103 Legislative Bodies $100.00 $0.00 $0.00 $0.00 $0.00 $100.00 151 Workers Compo Ins $6,000.00 $594.00 $0.00 $0.00 $4,729.00 $1,271.00 200 Office Supplies $400.00 $33.02 $0.00 $235.75 $515.28 -$115.28 215 software support $600.00 $0.00 $0.00 $0.00 $243.86 $356.14 220 Repair and Maint S $200.00 $0.00 $4.78 $158.66 $299.39 -$99.39 301 Audit & Accounting $6,300.00 $0.00 $0.00 $0.00 $0.00 $6,300.00 304 Legal Fees $500.00 $0.00 $0.00 $0.00 $188.00 $312.00 305 Medical & Dental $2,000.00 $2,413.00 $75.00 $75.00 $4,440.98 -$2,440.98 322 Postage $200.00 $0.00 $0.00 $12.01 $188.06 $11.94 340 Advertising $80.00 $35.00 $0.00 $0.00 $127.72 -$47.72 432 Team Building $800.00 $0.00 $0.00 $0.00 $0.00 $800.00 446 License $100.00 $0.00 $0.00 $0.00 $60.00 $40.00 581 Computer Hardwar $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 582 Computer Software $250.00 $0.00 $0.00 $0.00 $0.00 $250.00 DEPART 42210 Fire Administrati $18,530.00 $3,075.02 $79.78 $481.42 $10,792.29 $7,737.71 DEPART 42220 Fire Fighting 101 Salaries $46,000.00 $0.00 $0.00 $0.00 $1,350.00 $44,650.00 122 FICA Contributions $2,800.00 $0.00 $0.00 $0.00 $83.70 $2,716.30 125 Medicare Contributi $655.00 $0.00 $0.00 $0.00 $19.57 $635.43 210 Operating Supplies $1,800.00 $0.00 $100.83 $109.75 $494.94 $1,305.06 211 AWAIRE Supplies $400.00 $0.00 $0.00 $0.00 $0.00 $400.00 220 Repair and Maint S $2,000.00 $0.00 $667.76 $0.00 $1,531.84 $468.16 240 Small Tool & Minor $1,000.00 $0.00 $0.00 $0.00 $1,919.87 -$919.87 361 General Liability In $16,000.00 $0.00 $0.00 $0.00 $15,800.00 $200.00 384 Refuse Disposal $700.00 $0.00 $0.00 $0.00 $268.65 $431.35 447 State Aid Reimburs $20,000.00 $0.00 $0.00 $0.00 $0.00 $20,000.00 448 Pension Relief Fire $29,000.00 $0.00 $44,799.00 $28,347.00 $73,146.00 -$44,146.00 580 Other Equipment $20,000.00 $0.00 $0.00 $0.00 $118.18 $19,881.82 584 Equipment Reserv $10,000.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 585 Firefighter Equipm $10,000.00 $2,125.51 $1,993.71 $0.00 $4,119.22 $5,880.78 DEPART 42220 Fire Fighting $160,355.00 $2,125.51 $47,561.30 $28,456.75 $98,851.97 $61,503.03 DEPART 42240 Fire Training 104 Taxable Per Diem $1,500.00 $0.00 $0.00 $0.00 $0.00 $1,500.00 122 FICA Contributions $95.00 $0.00 $0.00 $0.00 $0.00 $95.00 125 Medicare Contributi $25.00 $0.00 $0.00 $0.00 $0.00 $25.00 331 Travel & Conferenc $3,750.00 $833.49 $0.00 $0.00 $426.84 $3,323.16 433 Dues & Subscriptio $1,000.00 $0.00 $0.00 $0.00 $615.00 $385.00 443 Personnel Training $6,000.00 $0.00 $0.00 $0.00 $3,465.00 $2,535.00 DEPART 42240 Fire Training $12,370.00 $833.49 $0.00 $0.00 $4,506.84 $7,863.16 DEPART 42250 Fire Communications 230 Repair & Maint $500.00 $79.01 $254.13 $158.02 $639.40 -$139.40 321 Telephone $1,000.00 $131.67 $130.57 $129.45 $1,269.61 -$269.61 580 Other Equipment $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 DEPART 42250 Fire Communicat $2,500.00 $210.68 $384.70 $287.47 $1,909.01 $590.99 DEPART 42260 Fire Repair Service 220 Repair and Maint S $2,000.00 $1,483.11 $0.00 $0.00 $1,628.87 $371.13 DEPART 42260 Fire Repair Servi $2,000.00 $1,483.11 $0.00 $0.00 $1,628.87 $371.13 DEPART 42270 Medical Services 210 Operating Supplies $500.00 $89.25 $0.00 $62.42 $369.80 $130.20 230 Repair & Maint $500.00 $0.00 $0.00 $0.00 $0.00 $500.00 580 Other Equipment $500.00 $0.00 $0.00 $0.00 $0.00 $500.00 CITY OF ST JOSEPH 01/31/0510:38 AM Page 2 Fire Depart 4th Quarter Expenses Current Period: December 2004 Budget MTD MTD MTD YTD OBJ OBJ Descr Exp 10 CurYr 11 CurYr 12 CurYr Expense Balance DEPART 42270 Medical Services $1,500.00 $89.25 $0.00 $62.42 $369.80 $1,130.20 DEPART 42280 Fire Station and Building 220 Repair and Maint S $2,500.00 $521 .42 $689.00 $241.88 $3,145.42 -$645.42 300 Professional Servic $600.00 $0.00 $0.00 $0.00 $0.00 $600.00 381 Electric Utilities $4,500.00 $416.79 $0.00 $292.85 $2,506.91 $1,993.09 383 Gas Utilities $5,000.00 $36.06 $373.53 $292.85 $4,110.59 $889.41 530 Improvements Oth $500.00 $0.00 $0.00 $0.00 $2,400.00 -$1,900.00 DEPART 42280 Fire Station and $13,100.00 $974.27 $1,062.53 $827.58 $12,162.92 $937.08 DEPART 42281 Community Room 210 Operating Supplies $500.00 $0.00 $0.00 $0.00 $95.51 $404.49 220 Repair and Maint S $3,000.00 $0.00 $0.00 $0.00 $37.28 $2,962.72 300 Professional Servic $1,000.00 $180.00 $0.00 $0.00 $180.00 $820.00 DEPART 42281 Community Roo $4,500.00 $180.00 $0.00 $0.00 $312.79 $4,187.21 DEPART 49301 Transfer to other Funds 700 Misc $2,500.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 DEPART 49301 Transfer to other $2,500.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 FUND 105 Fire Fund $217,355.00 $8,971.33 $49,088.31 $30,115.64 $130,534.49 $86,820.51 $217,355.00 $8,971.33 $49,088.31 $30,115.64 $130,534.49 $86,820.51 CITY OF ST JOSEPH 01/31/05 11 :06 AM Page 1 Fire Check Register Check # Search Name Comments Amount DEPART OBJ Period 10 October DEPART 42210 Fire Administration 034824 LEAGUE OF MN CITIES INS TRUST work comp premium $594.00 42210 151 034808 CAMERA TRADER photo ID, new firefight $33.02 42210 200 034827 MED COMPASS SCBA medical exam ( $2,413.00 42210 305 034896 ST. JOSEPH NEWSLEADER fire prevention ad $35.00 42210 340 DEPART 42210 Fire Administration $3,075.02 DEPART 42220 Fire Fighting 034832 MUNICIPAL EMERGENCY SERVICES bunker gear $2,125.51 42220 585 DEPART 42220 Fire Fighting $2,125.51 DEPART 42240 Fire Training 034932 LOSO, TERRY Meals & Lodgeing Fire $337.70 42240 331 034954 TORBORG,RANDY Meals/Lodging/Travel/ $495.79 42240 331 DEPART 42240 Fire Training $833.49 DEPART 42250 Fire Communications 034937 MOTOROLA Pager MR5BYG22MP $79.01 42250 230 034901 TDS METROCOM telephone $89.96 42250 321 034903 US CABLE franchise fees $40.55 42250 321 034914 CELLULAR 2000 cell phone $1.16 42250 321 DEPART 42250 Fire Communications $210.68 DEPART 42260 Fire Repair Service 034919 EMERGENCY APPARATUS MAl NT. INC Repair #2 $821.74 42260 220 034919 EMERGENCY APPARATUS MAl NT. INC Repair #1 $661.37 42260 220 DEPART 42260 Fire Repair Service $1,483.11 DEPART 42270 Medical Services 034806 BOUND TREE MEDICAL, LLC medical supplies $89.25 42270 210 DEPART 42270 Medical Services $89.25 DEPART 42280 Fire Station and Building 034825 LEE'S ACE HARDWARE repair supplies $52.71 42280 220 034838 RED'S AUTO ELECTRIC repair grass rig $32.72 42280 220 034895 ST. CLOUD FIRE EQUIPMENT update extinguishers $190.00 42280 220 034925 J T ELECTRIC SERVICE, INC Fix outside lights $245.99 42280 220 034905 XCELENERGY utility services $416.79 42280 381 034905 XCEL ENERGY utility services $36.06 42280 383 DEPART 42280 Fire Station and Building $974.27 DEPART 42281 Community Room 034879 LOSO, ANDREW cleaning fire hall $180.00 42281 300 DEPART 42281 Community Room $180.00 Period 10 October $8,971.33 Period 11 November DEPART 42210 Fire Administration 034998 LEE'S ACE HARDWARE repair supplies $4.78 42210 220 035033 ST. CLOUD HOSPITAL Hep B Vac-J Prom $75.00 42210 305 DEPART 42210 Fire Administration $79.78 CITY OF ST JOSEPH 01/31/05 11 :06 AM Page 2 Fire Check Register Check # Search Name Comments Amount DEPART OBJ DEPART 42220 Fire Fighting 034994 JM GRAYSTONE OIL CO., INC gas $100.83 42220 210 034970 ALEX AIR APPARATUS, INC Air Com presser Rep $667.76 42220 220 035036 ST. JOSEPH FIRE RELIEF ASSN Pension State Aid $44,799.00 42220 448 035002 METRO FIRE Class A Foam $118.00 42220 585 035084 MUNICIPAL EMERGENCY SERVICES 20" Fire Rescue Saw $1,875.71 42220 585 DEPART 42220 Fire Fighting $47,561.30 DEPART 42250 Fire Communications 034974 BATTERIES PLUS Pgr batteries $17.10 42250 230 035012 MOTOROLA Pgr 646xwu28jn $79.01 42250 230 035012 MOTOROLA Pgr MD5XWE2347 $79.01 42250 230 035012 MOTOROLA Pgr R46BNQ1005 $79.01 42250 230 035041 TDS METROCOM telephone $87.99 42250 321 035045 US CABLE Internet $40.55 42250 321 035070 CELLULAR 2000 cell phone $2.03 42250 321 DEPART 42250 Fire Communications $384.70 C:RT 42280 Fire St~i~ ~~ ~~~~~ --------_.._-~ 3._ .. . METRO PI I JMRINr, & HEATINr, 035048 -- XCEL ENERGY ~Fe H~ ........................,$6.8.9...00_ 42280 220 utilities $373.53 42280 DEPART 42280 Fire Station and Building $1,062.53 Period 11 November $49,088.31 Period 12 December DEPART 42210 Fire Administration 035107 ALL STAR TROPHEY Retirment & Award Pia $235.75 42210 200 035134 LEE'S ACE HARDWARE Repair Supplies $158.66 42210 220 035158 ST. CLOUD HOSPITAL Hepatitis B Vac-K Jac $75.00 42210 305 035129 JM GRAYSTONE OIL CO., INC UPS Charges-Fire De $12.01 42210 322 DEPART 42210 Fire Administration $481.42 DEPART 42220 Fire Fighting 035129 JM GRAYSTONE OIL CO., INC Gas $109.75 42220 210 035216 ST. JOSEPH FIRE RELIEF ASSN 2004 pension Contribu $28,347.00 42220 448 DEPART 42220 Fire Fighting $28,456.75 DEPART 42250 Fire Communications 035145 MOTOROLA Pgr Repair MS5SCY2 $79.01 42250 230 035145 MOTOROLA Pgr Repair MR5BYG2 $79.01 42250 230 035163 TDS METROCOM telephone $86.34 42250 321 035168 US CABLE internet $40.55 42250 321 035181 CELLULAR 2000 Fire cell phone $2.56 42250 321 DEPART 42250 Fire Communications $287.47 DEPART 42270 Medical Services 035114 CENTRAL MCGOWAN Credit balance on Stat -$0.11 42270 210 035114 CENTRAL MCGOWAN 3 Medical Oxygen $31.21 42270 210 035182 CENTRAL MCGOWAN Medical Oxygen $31.32 42270 210 DEPART 42270 Medical Services $62.42 DEPART 42280 Fire Station and Building 035150 PRECISE REFRIGERATION INC Repair Furnance & Filt $241.88 42280 220 035170 XCEL ENERGY Nov Utilities $292.85 42280 381 Check # 035170 CITY OF ST JOSEPH Fire Check Register Search Name Comments Amount DEPART OBJ Nov Utilities $292.85 42280 383 $827.58 $30,115.64 $88,175.28 DEPART 42280 Fire Station and Building XCEL ENERGY Period 12 December 01/31/05 11 :06 AM Page 3 c: 0 0 g 0 0 0 0 0 0 0 0 0 ~ g d g d <t! -:7 l~ ~ 0 ..... .s en ..... 0). 6't ~ ~ N a.. ..... ..... ..... 6't ~ ~ W ::I 0 -C ..c: ~ 1; . - () .- ~ '"fr tf' ~~ C'C'"" ~ ~Oo <s- ~ c ~ i - ~ \"" 0-' --- '; :c (.) . rl'\. V) - N'\ c" a ~