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Home My WebLink About2007 [09] Sep 06 {Book 41} ~ CITY OF ST. JOSEPH St. Joseph City Council September 6, 2007 7:00 PM www.cityofstjoseph.com 1. Call to Order 2. Approve Agenda 3. Consent Agenda a. Bills Payable - Requested Action: Approve check numbers 039220-039288. b. Minutes - Requested Action: Approve the minutes of July 5, July 16, July 19, August 9, August 13, and August 16, 2007 c. Application for Payment - Requested Action: Approve Pay Application No.1 for the 2007 Jade Road Improvement Project and authorize payment to R. L. Larson Excavating in the amount of$189,953.20. d. Application for Payment - Requested Action: Approve Pay Application No.2 for the 2007 East Side Improvement Project and authorize payment to Hardrives in the amount of$25,183.09. e. Application for Payment - Requested Action: Approve Pay Application No. 17 for the Water Treatment Plant Project and authorize payment to John T. Jones in the amount of$109,715.30. f. Application for Payment - Requested Action: Approve Pay Application NO.6 (Final) for the 2007 Centennial Park Update and authorize payment to W. Gohman Construction in the amount of $5,972.00. g. Millstream Arts Festival- Requested Action: Authorize the Administrator to execute the Street Dance Road Closure Permit Application as presented to allow the Millstream Arts Festival to utilize Minnesota Street for the event. h. 2008 Preliminary Levy - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2007-036 adopting the proposed 2007 Tax Levy, Collectible in 2008 and set the Truth and Taxation Hearing for November 29,2007 and the continuation hearing for December 6, 2007. 1. Gambling Site Permit - Accept the Application for Lawful Gambling of the MN Deer Hunters Association to conduct off-site Gambling at the Trobec's Event Center on September 26,2007. j. Gambling Site Permit - Accept the off-site Gambling Application of the CSB/SJU Ducks Unlimited to conduct lawful gambling at the E1 Paso Bar and Grill for an event to be held on September 26,2007. k. Insurance Deductible - Requested Action: Accept the staff recommendation and increase the Workers Compensation deductible to $2,500 per occurrence for medical expenses only. 1. Capital Equipment Request - Requested Action: Authorize the purchase of a John Deere G 15 15HP CWBM 36" Deck from Rudolphs at a cost of $2,700 + tax. The funds will be expended from the current capital equipment funds. Judy Weyrens Administrdtor MdYor AI Rdssier Councilors Steve Frdnk Rick Schultz Renee Symdnietz Ddle Wick 4. Public Comments to the Agenda 6. 7:15PM 5. 7:00 PM Habitat for Humanity, Request for relief offees. Noise Violation, 116 1 51 Avenue NE, Michael Deutz 7. 7:30 PM St. Joseph Baseball, Pat Schneider - Request to relieve Building Permit Fee 8. City Engineer Reports a. Southwest Beltway Corridor Study - Agency Agreement b. Water Treatment Plant - Change Order # 1 0 c. Project Updates 9. Mayor Reports 10. Council Reports 11. Administrator Reports a. Roof Assessment b. Easement Release c. Water Meter Bids 12. Adjowll 2." College Avenue North, PO Box 668' Sdint joseph, Minnesotd "bn4 Phone j2.0.j6j.]2.01 FdX j2.0.j6j.oj42. CITY OF ST. JOS~I'R Council Agenda Item 3a MEETING DATE: September 6, 2007 AGENDA ITEM: 039288 Bills Payable - RequestedAction: Approve check numbers 039220- SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: Bills Payable - August 31, 2007 REQUESTED COUNCIL ACTION: Approve check numbers 039220-039288. City of st. Joseph Page 2 Bills Payable August 31,2007 Check Search Name Comments Amount FUND DEPART OBJ Nbr 039243 FIRST STATE-CREDIT CARD Credit Card $35.00 101 41430 200 039243 FIRST STATE-CREDIT CARD Newsletter $84.27 601 49440 435 039243 FIRST STATE-CREDIT CARD NIMS Training $9.27 101 42500 331 039243 FIRST STATE-CREDIT CARD Printer Ink $94.12 105 42210 200 039244 GAMETIME Northland Park $30,000.00 205 45203 531 039245 GRAINGER Reducing coupling, $24.84 601 49421 210 039245 GRAINGER nipple $7.08 601 49421 210 039246 GRANITE ELECTRONICS New Squad 6473- $1,441.45 490 42152 550 039247 HACH COMPANY floride, iron $236.45 601 49420 210 039247 HACH COMPANY floride, iron $236.46 601 49421 210 039248 HARD RIVES . pave parking lot, $23,880.15 490 41942 530 039249 HAWKINS WATER TREATMENT GROUP Influent Bod $91.20 602 49480 312 039249 HAWKINS WATER TREATMENT GROUP Phosphorus Test $41.49 602 49480 312 039250 HENRYS WATERWORKS INC fittings, valve, $569.82 601 49430 210 039251 HOLIDAY STORES fuel-August $331.00 601 49440 210 039251 HOLIDAY STORES fuel-August $330.99 101 45202 210 039251 HOLIDAY STORES fuel-August $330.99 101 42152 210 039251 HOLIDAY STORES fuel-August $330.99 602 49490 210 039252 HOME DEPOT CR spray nozzles $32.00 601 49421 210 039252 HOME DEPOT CR spray nozzels $32.01 601 49420 210 039253 HONER EXCAVATING, INC. 29 MN St E-Erdahl $1,204.68 101 41430 039254 INSPECTRON INC Building $10,875.00 101 42401 300 039254 INSPECTRON INC building inspection- $11,750.00 101 42401 300 039255 JM GRAYSTONE OIL CO., INC #2 diesel fuel-off $622.63 101 43120 210 039255 JM GRAYSTONE OIL CO., INC fuel $55.80 101 43120 210 039255 JM GRAYSTONE OIL CO., INC fuel $55.79 101 45202 210 039255 JM GRAYSTONE OIL CO., INC #2 diesel fuel-off $622.64 101 45202 210 039256 K & L LAWN CARE 130,132,134, $64.20 101 43120 300 039256 K & L LAWNCARE 614 Hickory Dr $42.80 101 43120 300 039256 K & L LAWN CARE 626 Fir St E $42.80 101 43120 300 039256 K & L LAWNCARE 126 16th Ave SE $64.20 101 43120 300 039256 K & L LAWN CARE 224 17th Ave SE $42.80 101 43120 300 039256 K & L LAWN CARE 315 Jefferson Lane $42.80 101 43120 300 039257 KEEPRS, INC/CY'S UNIFORMS B Meyer clothing $209.70 101 42120 171 . 039257 KEEPRS, INC/CY'S UNIFORMS strong badge/ld $23.38 101 42120 171 039258 KLN DISTRIBUTING, INC Network profile $60.00 101 41430 215 039258 KLN DISTRIBUTING, INC paper $57.19 101 41430 200 039259 L1NGL, GREG & JULIE August services $350.00 101 41942 300 039260 MAIER TYPEWRITER SERVICE HP Ink $15.98 101 41430 200 039261 MILLS FLEET FARM weed spray $21.37 101 45202 210 039261 MILLS FLEET FARM barracade repairs $119.68 101 43120 220 039261 MILLS FLEET FARM weed spray $21.38 101 43120 210 039262 MINNESOTA BENEFIT ASSOCIATION J Klein Life $38.84 101 039263 MINNESOTA DEPARTMENT OF HEALTH 3rd Quarter Water $1,752.00 601 49440 444 039264 MINNESOTA TRAVEL MANAGEMENT Lease 6002 $1,045.32 101 42152 414 039264 MINNESOTA TRAVEL MANAGEMENT Lease #5244 $770.90 101 42152 414 039264 MINNESOTA TRAVEL MANAGEMENT Lease 5556 $935.58 101 42152 414 039264 MINNESOTA TRAVEL MANAGEMENT Lease 6073 $1,045.32 101 42152 414 039264 MINNESOTA TRAVEL MANAGEMENT Lease 6473 $12.40 101 42152 414 039265 MUNICIPAL DEVELOPMENT CORP TIF annual reporting $303.28 156 46500 300 039265 MUNICIPAL DEVELOPMENT CORP TIF annual reporting $303.28 155 46500 300 039265 MUNICIPAL DEVELOPMENT CORP eda contract $2,248.98 150 46500 300 039266 NCPERS GROUP LIFE INSURANCE Sept Life Ins $9.00 101 039267 NORTHERN STATES SUPPLY INC marking paint $43.68 101 43120 210 039268 NORTHLAND SECURITIES, INC TIF District $6,000.00 157 46500 039269 OFFICE DEPOT Binders, tabs, $332.38 101 42120 200 039269 OFFICE DEPOT HP Cartridge $87.74 101 41430 200 039269 OFFICE DEPOT Office Pro 2007 $534.98 101 41430 215 039269 OFFICE DEPOT Memory, Monitor $609.85 101 41430 240 039269 OFFICE DEPOT paper, postage $73.52 101 41430 200 039270 PEORIADESIGNWEB.COM scheduling software $100.00 105 42281 300 039270 PEORIADESIGNWEB.COM scheduling software $200.00 101 45202 300 City of St. Joseph Bills Payable August 31,2007 Page 4 Check Search Name Comments Amount FUND DEPART OBJ Nbr 039285 US CABLE Interenet Service- $42.95 105 42250 321 039286 WILLIAM E YOUNG CO, INC Install 4" mag $7,986.21 601 49410 530 039287 XCEL ENERGY August Usage $36.47 105 42280 383 039287 XCEL ENERGY August Usage $16.28 101 45201 381 039287 XCEL ENERGY August Usage $144.42 101 43160 386 039287 XCEL ENERGY August Usage $67.49 101 45202 381 039287 XCEL ENERGY August Usage $3,487.33 601 49421 381 039287. XCEL ENERGY August Usage $101.66 601 49421 383 039287 XCEL ENERGY August Usage $581.42 105 42280 381 039288 ZIEGLER INC oil filter $13.94 602 49480 210 $316,357.21 . crry OF!.lT.J(lS'U'1{ Council Agenda Item 3b MEETING DATE: September 6, 2007 AGENDA ITEM: Minutes - Requested Action: Approve the minutes of July 5, July 16, July 19, August 9, August 13, and August 16,2007 SUBMITTED BY: Sarah Bialke BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: July 5, 2007 July 16, 2007 July 19,2007 August 9, 2007 August 13, 2007 August 16, 2007 REQUESTED COUNCIL ACTION: Approve the minutes of July 5, July 16, July 19, August 9, August 13, and August 16,2007 DRAFT July 5, 2007 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, July 5, 2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Steve Frank, City Administrator Judy Weyrens City Representatives Present: City Engineer Randy Sa bart, City Attorney Tom Jovanovich Others Present: Margy Hughes, S. Thomasette, Herman Gangl, Tom Gustafson, Mari Therese Woida Approve Aoenda: Symanietz made a motion to approve the agenda; seconded by Wick and passed unanimously. Consent Aoenda: Wick made a motion to approve the consent agenda as follows with minor corrections made to the minutes of June 7. a. Minutes - Approve the minutes of May 31 and June 7, 2007. b. Bills Payable - Approve check numbers 039015-039046. c. Application for Payment - Authorize the Mayor to execute Pay Application #16 for the Water Treatment Plant and authorize payment to John T. Jones in the amount of $192,314.18. d. Application for Payment - Authorize the Mayor to execute Pay Application # 8 for the 2006 Street Improvement Project and authorize payment to C&L Excavating in the amount of $79,894.81. e. Street Lighting Request - Authorize the expenditure of up to $3,761.00 for street lighting on Hill Street. The motion was seconded by Symanietz. Discussion: Frank questioned the street lighting along Hill Street. Weyrens stated that this area was annexed and thus the City will pay for the street lighting. The motion passed unanimously. Public Comments to the Aqenda: No one present wished to speak. Public Hearino - Storm Water Annual Notice: Weyrens advised the Council that, once a year, the City is required to review the MPCA Storm Water Permit. The purpose of the hearing is to allow public input as to storm water regulations and enforcement. The annual permit also includes a section on education and promotion of water and storm water management. In 2006 the City, along with S1. Cloud, Waite Park, Sauk Rapids and Sartell planned and held a water day at Millstream Park. This event served as an education day for students from the area schools. The planning committee indicated that the event was a success and the same will be conducted in 2007. In addition to Water Day, the area Cities designed and funded a billboard on County Road 75. In addition to education the City has increased enforcement of storm water regulations through engin.eering and building inspection. All development plans must include a storm water management plan which is reviewed and approved by the City Engineer. The Building Inspector assures that site material does not leave the property when a lot is under construction. The public hearing was opened at 7:00 PM and with no one wishing to speak, Symanietz made a motion to close the Public Hearing. The motion was seconded by Frank and passed unanimously. Weyrens stated that the information from this meeting will be included in the annual reporting form. DRAFT July 5, 2007 Page 2 of 4 MAYOR REPORTS Planninq Commission MeetinQ: Rassier stated that at the July 1, 2007 Planning Commission reviewed a concept plan submitted by the College of St. Benedict and Collegeville Development Group. The concept plan included 53 acres of vacant land east of CR 121 and south of Callaway Street. The proposed development includes of mix of residential and commercial. The Planning Commission requested that the developers re-submit a plan using on the southern portion of the property and design a development that can meet the setback and lot size requirements. Wick questioned if the Developers will be required to submit a plan to the Park Board to which Rassier stated yes. Weyrens stated that Developers are required to meet with the Park Board only after a concept plan is approved. It is at this stage when it can befdetermined why type of dedication is required by Ordinance. COUNCIL REPORTS SYMANIETZ LMC Annual Conference: Symanietz stated that she attended the League of Minnesota Cities Annual Conference and was elected to the Board of Directors for Women in City Government. WICK Kleinfelter Park: Wick questioned Sabart as to where the temporary access will be to Kleinfelter Park during the 2007 East Side Mill and Overlay construction project. Sabart stated that the park will alsway be accessible and he will verify the detour plans. Park Board: Wick advised the Council that the July Park Board meeting has been changed to July 30, 2007. EDA: Wick stated that the July EDA meeting has been moved to July 11, 2007 and will be a joint meeting of the City Council and EDA. The purpose of the meeting is to review a proposed TIF application for Chris Schillinger and to hear the presentation on the Market Study commissioned by the City. Millstream Arts Festival: Wick reported that the Millstream Arts Festival is moving back to S1. Joseph and will be held downtown on September 30, 2007. S1. Cloud Aquatics: Wick advised the Council that he will attend the first meeting of the St. Cloud Aquatics Center on July 19, 2007. The purpose of the meeting is to review the possible development of a regional waterpark. FRANK Ad Hoc Recreation Committee: Frank stated that the Recreation Committee had their last meeting at which they finalized the recommendations for recreation for St. Joseph. Former Mayor Richard Carlbom established this committee and the purpose of the Committee was to review youth and adult recreation and how the City could participate or fund such. The Committee has finished reviewing the needs and will be submitting a formal report to the Council. In addition, the Committee will be submitting a proposed budget for funding consideration in 2008. Committee Co-chair Margy Hughes stated the City is spending less money, but there is greater demand for recreation within the City of St. Joseph. It is important to establish a program early enough so that programming can be completed during the winter months. Website: Frank encouraged Weyrens to post notifications on the website as well as the cable channel. Contractor SiQns: Frank questioned the number of signs that are up advertising businesses doing work within the City. DRAFT July 5, 2007 Page 3 of 4 Request for Sidewalk: Frank requested the City consider constructing a sidewalk along 2nd Avenue NW due to the large amount of vehicle and pedestrian traffic. Rassier advised Frank that this has been looked into in the past and due to the topography it is a tough area in which to add a sidewalk. Rassier further stated that the need may change once the CR2 bypass is constructed. Mavor Appointments: Rassier reported that due to the resignation of Mayor Carlbom, the following appointments need to be considered:: · APO Executive Committee · St. Joseph EDA · Joint Planning Board · Planning Commission Liaison · St. Cloud Economic Development Partnership Rassier Rassier Sr. Kathleen Kalinowski Wait for new council person Syman ietz/Wick (Alternate) Wick questioned whether or not he is the appropriate person for th'e SCEDP as he is an EDA member. Since the City has been a member of the Partnership a member of the EDA has represented the City. reporting back to the EDA Board. Rassier stated that he will review appointment for the Planning Commission and Partnership for appointment at a later meeting after the vacant Council seat is filled. Wick made a motion to accept the following Mayorial Appointments: APO Executive Committee - Mayor Rassier; S1. Joseph Economic Development Authority - Mayor Rassier; Joint Planning Board (City and Township of S1. Joseph) - S. Kathleen Kalinwoski. The motion was seconded by Symanietz and passed unanimously. ADMINISTRATOR REPORTS Certificate of Survey - St. Joseph Parkway Business Center: Weyrens reported that the Developer for the St. Joseph Parkway Business Center is requesting authorization to split an additional 19.96 acres from the Feld Farmstead. Previously the City Council and Township approved a lot split of 34 acres. Since that time the City staff and Developer have been meeting to review the first phase of development. Due to the proposed routes for the North east/west corridor, additional property is needed to the first phase to provide access to the development. This concept has been presented to the Planning Commission and City Council. Wick made a motion to authorize the Administrator to execute a Certificate of Compliance separating 19.96 acres from the Feld Farm to be attached to Phase One of the S1. Joseph Parkway Business Center. The motion was seconded by Symanietz and passed unanimously. Council Membership: Weyrens advised the Council that they must decide on a process to follow for the selection of a City Council member to fill the vacant seat Council seat. Rassier stated it is his opinion that the Council should hold a candidate forum at which they can ask the candidates questions. Symanietz agreed,. although she suggested that they narrow the number of candidates down prior to holding a candidate forum. Rassier requested that all candidates be asked the same questions so that the process is equitable. Frank disagreed stating that it is a Political Position; therefore, the questions do not need to be the same. After considerable discussion the Council consented to the following selection process: . All candidates will be provided with a questionnaire consisting of four to six questions. The Administrator will draft questions and circulate the same to the Council. Once the questions are finalized they will be emailed to all ten candidates via em ail. This questionnaire will be circulated on July 5, 2007. All questionnaires must be returned to the City Administrator no later than 10 AM, Tuesday, July 10,2007. July 11, 2007 The City Council will meet in special session July 11, 2007 at 5:30 PM. At this meeting the Council will narrow the number of candidates to two or three. . . DRAFT July 5, 2007 Page 4 of 4 . July 16, 2007 The City Council will conduct a public forum with the following format: 6:00 - 7:00 Each Council person will have 15 minutes to question the candidates. The 15-minute time limit includes candidate response. The Administrator will monitor the time each Councilperson has for questioning and it will be the responsibility of the Council member to manage his or her own 15 minutes. 7:00 - 8:00 Public question and answer session 8:00 PM The Council will discuss the candidates and make a selection. SRF - SW Beltway Study: Frank stated that he is concerned with the fact that they are linking some of their proposed alignments to the proposed Field Street. Weyrens advised Frank that no decisions are being made at this time. Rassier stated that SRF is being asked to look at this from a technical viewpoint. 4th of July: Symanietz thanked everyone who helped with the 4th of July Celebration to make it a success. Closed Meetin!:! - Meadowvale Lawsuit: Wick made a motion to close the public portion of the meeting and enter closed session to discuss the pending settlement to the Meadowvale/Bauerly Brother/County Lawsuit regarding the sewer installation adjacent to County Road 121. The motion was seconded by Symanietz and passed unanimously. Symanietz made a motion to reconvene the meeting of July 5, 2007; seconded by Wick and passed unanimously. Wick made a motion authorizing the Mayor and Attorney to execute the mediated settlement agreement whereby the sewer line at manhole 21 will be repaired and the City will receive $ 10,000 for future maintenance. The motion was seconded by Symanietz and passed unanimously. Judy Weyrens Adm in istrator ... DRAFT July 16, 2007 Page 1 of 8 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Monday, July 16, 2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Steve Frank, City Administrator Judy Weyrens Others Present: Ellen Wahlstrom, Bob Wahlstrom, Mary Ann Graeve, Jim Graeve, S. Paula Revier; S. Kara Hennes, Margy Hughs, Phil Welter, S. Gen Maiers, S. Margaret Fuller, Neil Allen, Nettie Pfannenstein. Rassier called the meeting to order. The purpose of the meeting was for the City Council to conduct interviews of the top four candidates for the vacant Council seat. Once the Council has had the opportunity to ask their questions, then the public will be given an opportunity to ask questions of the candidates. After the public portion the Council will discuss the interview and appoint a new Councilor. Council Interviews FRANK: Frank began by stating that he wanted to focus mainly on Candidates Meyer and Schultz as he was less familiar with them. Frank questioned how both Schultz and Meyer would respond to the comment that it may be better to select either Rieke or McDonald as they have more experience. · Schultz stated that people do gain experience by working on different boards; however, he brings new insight and a broader range of vision. · Meyer responded by stating that he has a lot of non-profit experience and he has been involved with many volunteer committees. He also added that he brings a lot of financial experience and new ideas. Frank stated that it is helpful to have people on the Council who have some financial background as the budget is one of the most important jobs of the City Council. He questioned Schultz as to his financial background. · Schultz responded by stating that he has been a leader of the St. Cloud Youth Basketball as well as the Central Minnesota Basketball Club and that he was involved in the financial statements.. He added that he knows where money comes and goes and also hasthe ability to comprehend financial statements. According to Schultz, finances are important; however, he does not feel that they should drive all Council decisions. In the answers to the interview questionnaire completed by Schultz, Frank stated that he mentioned that he was in favor of a municipal liquor store. The recent Downtown Study that was completed also stated that their is a big market for liquor within the City; however, Frank stated that he is not sure that a Municipal Liquor Store is the way to go for the City of Sf. Joseph. · . According to Schultz, he grew up in Osakis where his father managed the Municipal Liquor Store. He stated that the proceeds from that were able to fund several projects within the City. Based on his interview questionnaire, Rieke stated that he has been involved in the City for 16 of the past 23 years. Due to the many years on the City Council, Frank questioned Rieke as to his election loss in 2006. . Rieke stated that there were a few reasons as to why he feels he did not secure a Council spot in the 2006 election. According to Rieke, there were several special interest groups that have recently developed and he stated that votes are influenced heavily by those groups. He also stated that it may be due to a well organized effort on behalf of those involved in the Field Street issue and the number of people that he met with during the campaign. DRAFT July 16, 2007 Page 2 of 8 McDonald once stated that he did not run for a Council seat in the past election as he stated he was happy with the candidates. Frank questioned why he is now interested in being selected for the vacant seat. . McDonald stated that during the last election he was happy with the candidates so he decided not to run; however, he does plan to run for a seat in the next election. He stated that he was on the Waite Park City Council for 8 years. RASSIER Rassier questioned Schultz as to whether or not he is familiar with the APO and what it is and what St. Joseph's involvement is. . Schultz responded by stating that the APO stands for the Area Planning Organization and they are responsible for long range planning in the St. Cloud Area. He added that St. Joseph is one of the Cities involved in the organization. Rassier questioned Meyer as to what process he would follow to get a street light put up at the intersection of 4th Avenue SE and CR 75. . Meyer responded by stating that he would first contact the County to start the process since CR75 is a County Road. He added that the next step would be to determine funding for the project. If receiving a call from a resident stating that an officer was rude to them, Rassier questioned McDonald as to how he would handle this as a Council Person. . McDonald stated that he would get the facts and try to understand the circumstances. Then he would contact the Police Chief and relay that information to him. He would not get involved any further as he stated that it is not a responsibility of the Council to pursue the issue. Rassier then questioned whether or not he would make a follow-up call to the resident. . McDonald stated that he would not; however, he would tell them to contact him if they are unsatisfied after speaking to the Chief. Rassier questioned Rieke as to how he would handle a call from a resident stating that the parks haven't been mowed or watered all summer. . Rieke responded by stating that he would thank the resident for the call and that he would pass the information on to the Public Works Director or Administrator. Rassier also questioned whether or not Rieke would make a follow-up call to the resident. . According to Rieke, he would not make a follow-up call. Rassier questioned the candidates as to whether any of them were able to define a serial meeting. . Schultz, Meyer and McDonald were all unfamiliar with the term. . Rieke stated that a serial meeting is when Council Members come to a consensus outside of a meeting whether it is by phone, email, etc. Rassier questioned McDonald as to whether or not it is okay to talk about the agenda with another Council Member prior to the meeting. . According to McDonald, it would be okay to discuss it to get clarification on an item. . Rassier suggested that it may be better to wait to ask questions or discuss items until the meeting. Based on Meyer's experience, Rassier questioned how his financial background would be helpful to the City Council. . Meyer explained that he has the expertise to analyze what is presented and find ways in which it can be presented in a way that everyone is able to understand. He added that budgeting and planning relate to one another. DRAFT July 16, 2007 Page 3 of 8 Rassier stated that past surveys have shown that the residents see a need for a recreation/community center. He questioned Schultz as to how to help satisfy that need. · According to Schulz, this type of facility is part of the Comprehensive Plan. He stated that he is an advocate of such a facility. He spoke with Carlbom at an earlier date at which they discussed the future of the old Kennedy School Site. Schultz added that work should be done to decide what such a facility would be used for, who would be able to use it and possible funding for the project. Rassier questioned Schultz and Meyer as to why they have not been present at recent City Council meetings if they had intent to apply for the position. · Both Meyer and Schultz stated that they are able to watch the meetings on the Cable Channel as they have prior commitments that do not allow them to attend. WICK Wick stated that he would like to ask the same question of each of the candidates. Wick stated that much has been said about the tax rate in the City. He questioned that even though the Council may work to ' keep the tax rate level, the residents' taxes may go up. How do they plan to address the public on why their taxes went up when you pledged to lower them or keep them within the inflation rate and what ideas do they have to address this reduction of aid at the state level? · McDonald stated that he has reviewed the budget information and ran a comparison of the 2006 tax rates. He added that other cities in the area are in a similar situation based on home values and state aid. St. Joseph is the second highest tax rate in the area. When looking at the budget, he found that, over the past two years, salary benefits increased by 78%. He stated that the City pays 80% of the employees' health benefits. · According to Meyer, there have been cuts in state funding so they need to be made up in budget cuts. Although the City needs good employees, he finds it hard to increase staff wages. He believes in bottom-up budgeting. · Schultz questioned whether Wick was questioning how they would explain the increase or change the increase residents notice on their statements. Wick stated that he would like to know how they would explain the increase. He stated that he would explain the facts and then somehow try to find a balance. · Rieke stated that there are several residents who are very passionate and care about the City's budget. In his experience as a Council Member, Rieke stated that he has had very few calls, if any, relating to the budget. He believes that the budget is well managed and if there were questions, he would refer them to the appropriate person. Rieke added that the City needs to grow its business/retail tax base. According to Wick, as a legislator, a Councilor cannot act alone. A Councilor must be able to build coalitions with his fellow councilors and the Mayor to reach the needed majority to pass an ordinance or approve a project. To get things done, a Councilor must also be able to build support for his proposals in the community. Give us an example of a project in which they had to build support, how the project turned out, and what you would do differently next time? · Meyer stated that he worked on a capital campaign for the Church of St. Joseph. They began by completing a needs assessment of the parishioners and following up by gathering the costs and facts. Many people got involved in this project. He added that he also worked with the Shalom home in St. Paul and he was able to get many different people involved in that project as well. · According to Schultz, he was a member of the Park Board in 1992/1993. They brought several recommendations to the City Council. They worked to make Kleinfelter Park what it is today. They prepared and distributed a survey to the community to determine the wants and then they were able to look at different funding sources. · Rieke explained that there are some issues that come before the Council that do not affect everyone, but there is a great need. Two examples are Minnesota Street and the Maintenance Facility. " DRAFT July 16, 2007 Page 4 of 8 . According to McDonald, he has a different opinion about Field Street than the Action Group. He has; however, spent several hours examining the alternatives and getting opinions from other people. He stated that although there are different opinions, it is important to realize that you cannot please everyone, but the most important thing is to make a decision that is best for the City. Wick questioned the candidates as to one new project idea that they would like to see happen in the next 18 months. . Schultz stated there is a lot of energy in St. Joseph and he would like to get more people involved. . Rieke stated that he would like to see some smart growth such ap a business center. . McDonald stated that he would like to work towards an even tax -base. . Meyer stated that he would also like to find a balance for the tax base and develop larger service organizations. SYMANIETZ Symanietz questioned the candidates on their opinions towards Field Street. . Schultz stated that he is unsure as to what problems Field Street will solve. He agrees that there needs to be some proactive planning in moving people within the City; however, he is opposed to taking business away from the City. . Rieke stated that in the 1980's there were several meetings with the engineer regarding future transportation planning; however, nothing was mapped out at that time. Things are now more complicated than they used to be. He added that he is opposed to the Field Street issue; but believes it needs to open for a solution. According to Rieke, there needs to be a road built to solve future traffic needs; however, he stated that County Road 2 should be redirected prior to a Field Street being constructed. . McDonald, on the other hand, stated that St. Joseph needs a transportation plan and that it is not as easy to plan today as it was 20 years ago. He stated that the City is constructing Field Street rather the City is looking at alternatives as to where the future road should/will go. Numerous studies have been done so far and there are some good alternatives. . According to Meyer, he is opposed to Field Street and believes the City should look at different alternatives. He did; however, state that the City needs to make a decision. Due to the fact that there is a College within St. Joseph, Symanietz asked each candidate how the City and College can work together and form a bonding relationship. . Rieke stated that the City should continue to work with the College and communicate with each other. . According to McDonald, he stated that it would be a good idea to find ways to work with them better by being a part of each others committees. . Meyer would like to see more communication between the City and the College such as their future plans. He would also like to see some interaction with the student organizations. . Schultz stated that he would like to see more involvement in each others organizations. Based on the new Clean Air Community Law that was recently passed, Symanietz questioned how that should be enforced within the City. . All four candidates stated that this law should be enforced like all other laws/ordinances that are enforced within the City. Symanietz questioned each candidate to what they believe is their greatest asset that they could bring to the Council. . Meyer stated that although he has the financial experience, he is a futuristic planner. . Schultz described himself as a list taker and a planner. He stated that he want to put things into action. DRAFT July 16,2007 Page 5 of 8 · Rieke stated that his greatest asset would be his experience as he has been involved for so many years on City committees. · McDonald stated that he has the time, energy and experience to bring to the Council. Symanietz asked each candidate to describe themselves in one word. · Schultz - Passionate · Rieke - Communication · McDonald - Fair · Meyer - Honest PUBLIC INTERVIEW Herman Gangl, 1h Avenue SE: Gangl questioned Rieke as to ways in which the City can promote community involvement. · Rieke stated that the City could work to get more information on the website and allow for citizens to comment on issues within the City. He added that there are a lot of citizens; however, that do not want to get involved. Margy Hughes, 128 Able Street E: Schultz stated earlier that he feels the people are the greatest strength of the City. Hughes questioned Schultz as to what more citizens can do within the community. · Schultz responded by stating that there are many new and familiar faces in the City and he believes that those that have been long time residents need to go and talk to the new people to get them involved. He stated that a community center would bind citizens within the community. Sr. Kara Hennes, St. Benedict Monastery: Hennes questioned Meyer as to the Downtown Revitalization effort and what he would bring to that effort in the future. · Meyer stated that there have been steps in the past to revitalize the south side of the Downtown Area; however, he would like to see steps made to rejuvenate and make the Downtown more appealing. Beyond the downtown, Meyer stated that he would like to see other areas of the City rejuvenated as well. Ellen Wahlstrom, fih Avenue SE: Wahlstrom questioned the 'candidates as to whether or not they read the budget that was printed in the Newsleader and if so, what was their reaction. · Meyer responded that he was happy to see that the City is in decent financial shape. After reviewing the information, nothing seemed unusual to him. · McDonald stated that he read the budget that was published as well as the Audit that was presented to the Council. He stated that it is hard to actually see how well the City is financially as a balance statement always balances. · According to Rieke, he did not read the information that was published. He stated that the City is finally able to have a Finance Director on staff to do that and he is happy with that. · Schultz stated that he was able to read the budget that was printed and it seems as if the City has a sound budget. Sr. Genevieve Mehrs, St. Benedict Monastery: Mehrs questioned the candidates as to their awareness of the habitat for humanity project that will be taking place within the City of St. Joseph and whether or not they support it as well as how they would promote it to the Council as well as the community. · Rieke stated that the best method for promoting it within the community would be to invite the citizens to get involved as well as join with other groups in moving the process forward. · Schultz stated that he had previously participated with a Habitat for Humanity project and he believes that it is an excellent bonding opportunity for the City. · McDonald stated that he attended the last Chamber meeting at which it was stated that the project is on hold due to lack of land. · According to Meyer, this would be a good opportunity for the City and the College as well a way to gain community support. DRAFT July 16, 2007 Page 6 of 8 Phil Welter, Kiwi Ct.: Welter questioned McDonald as to the recreation services that are offered within the City. . McDonald stated that he reviewed the information relating to participation over the past three years. Last year there were only 44 participants from the City of St. Joseph. The other participants were from either St. Joseph or St. Wendel Townships. The big question is who is to blame for the low participation in Summer Recreation. The City has already spent funds on Summer Recreation for 2007. He then questioned how summer recreation is different than winter recreation. Sr. Margret Fuller, Sf. Benedict Monastery: Fuller questioned McDonald as to whether or not he is open to reconsidering the Field Street issue. . McDonald replied that he has looked at several different alternatives and a lot of them do not make any sense; however, he is open to looking at some non-traditional alternatives for the corridor. Jim Graeve, 619 Minnesota Street E: Graeve questioned how the City can control engineering costs and whether it would be an option for the City to partner with other area cities to hire an engineer to work amongst those Cities. . According to Meyer, it sounds like a good idea; however, he stated that it would be difficult to determine which percentage should be paid by each community as each community has different projects. He added that many engineers would most likely not agree to such an arrangement. . McDonald responded by stating that a City such as St. Cloud would be large enough to hire its own engineer. A joint venture for engineering services will not change the industry standards. . Rieke stated that there may be an opportunity for joint engineering services; however, it would be difficult as we would need to be able to provide the infrastructure to get ready to go. . Schultz stated that he is in favor of shared services, but he is unsure if engineering is the right place to start. Neil Allen, 544 Graceview Loop: Allen stated that he is very happy with the neighborhood in which he lives in, but also stated that he is happy that the woods owned by the Sisters of Sf. Benedict are available for the public to enjoy. He questioned the candidates as to whether or not they also value the woods owned by the Sisters. . Meyer stated that, in his opinion, green space is important. He added that there are times; however, when you have to put in a road and trees need to be cut down. Currently, the City of St. Joseph has an approximate population of 6,000 and continues to grow. He would like to see the City keep its small town atmosphere. . McDonald stated that he likes the green space that the large woods offers, but he also understands the need for the corridor. He stated that it seems that people see this as a WIN- LOSE philosophy for the Sisters of St. Benedict. They have made a concession to construct an at-grade crossing to be able to make the best of the situation. . According to Rieke, this decision will affect homes, businesses and land owners alike. He agrees that there is a need for an East-West Roadway and it is a serious issue. He stated that lots of dialogue needs to take place. . Schultz stated that when he moved into his house in 1985, it was an empty field at a dead-end street. Since then, there have been homes and townhomes constructed in the once empty field that abutted his property. The question is how the City going to deal with this change. He added that the City will adapt to Field Street if and when it is constructed. MaryAnn Graeve, 619 Minnesota Street E: Graeve stated that the City Staff deals with the citizens. She questioned how they will deal with City Staff, Administrator Weyrens in particular and any problems arising between City Hall Staff and the citizens. . Schultz stated that, as a citizen, he dealt with Weyrens for the first time this past March. He stated that there just needs to be communication. He stated that he would try to understand the entire situation before doing anything. DRAFT July 16, 2007 Page 7 of 8 · Rieke stated that he would not get involved in any issues between City Hall and citizens unless there is a need for the Council to be involved. In that case, the Council would need to address the situation as a group. · According to McDonald, he does not see himself, as a Council Member, the boss of any employee. The Council makes policies and it is up to the City Employees to follow those policies. He also stated that the Council cannot control every situation between citizens and City Staff. · Meyer stated that he would listen to citizen concerns and a meeting would need to be held if necessary . Nettie Pfannenstein, 208 E Ash Street: Pfannenstein stated that City Staff is very cooperative with the citizens they do a good job. Based on the fact that Meyer's main focus seems to be on the City's finances, she questioned whether or not he is going to allow the City Staff to handle the day-to-day operations or whether he will be overstepping his boundaries as a Council Person. · Meyer replied that he would be happy to let the City Staff do their day-to-day operations. He stated that the role of the Council is to oversee City operations rather than get involved. Mary Therese Woida, Sf. Benedict Monastery: There are a couple different ways to proceed with City. 1. Look at needs of the City and plan for those 2. Look at its assets and build on them. She questioned the candidates to what they consider the greatest asset of the City and how could that be put to work for the City. · McDonald stated that the greatest asset is the citizens. It is difficult to get them energized to get involved. The City has tried to do this with the formation of the Downtown Revitalization Committee. He is in charge of the Meals on Wheels program in the City and stated that the City needs to create an environment in which people want to volunteer. · Rieke agreed with McDonald that the citizens are the greatest asset to the City. He stated that they are also the greatest weakness. The City needs to get the citizens motivated. They have done it in the past and many people were excited to be involved. · Schultz stated that recreation is the greatest asset to the City. There are excellent programs available to the Citizens if they work with the College of St. Benedict or ISD 742. · According to Meyer, the citizens are the greatest strength as well. He stated that it is important to build on the strength of the people. He believes that the City has a need for a community center. Mary Niedenfuer, 202 - 5th Avenue NW: Niedenfuer stated that she is in charge of the Millstream Arts Festival and they are planning to bring it back to St. Joseph. She questioned what area they are most interested in, either downtown revitalization or development along along Hwy 75 and whether or not they would support the Millstream Arts Festival. · Rieke stated that his interest is in the area of business and retail. AT the present time the downtown revitalization project needs the most help and supports such efforts. Rieke also stated that he support the Millstream Arts Festival as it is a great opportunity for the City. · Schultz stated that he was disappointed when the Festival left St. Joseph. He would work to bring it back to the City as it could be a binding opportunity for the City. He added that the Downtown District needs a better vision and some direction. · Meyer stated that CR 75 is a well traveled road and businesses that serve the community will develop in that area. The Downtown; however, is the unique part of St. Joseph. He is in favor of such an event downtown. · According to McDonald, the Millstream Arts Festival will not recreate the downtown. He added that the downtown area is not a good place for heavy retail traffic due to lack of parking and' infrastructure and thus will not remain the downtown area for the City. DRAFT July 16, 2007 Page 8 of 8 Candidate Summaries Rassier asked each candidate to summarize why they should be selected for the vacant Council seat. . Schultz stated that he has been a member of the community since 1985 and he is a community focused individual. He believes in vision first and then action. He wants to take an active role in the community. . Rieke stated that he and his wife chose to make S1. Joseph their home. He added that his greatest strength is his long history of involvement within the community. . . McDonald stated that there was good competition among the four candidates. He stated that he has a strong financial background as well as Council experience. He added that he also has some strong viewpoints. . Meyer described himself as a futuristic planner and stated that he can use analytical data to make decisions. He stated that he has been very active in the Parish and that he would like to bring that involvement to the community. Councilor Appointment: Rassier stated that he was impressed by the candidates, but he had strong feelings about both Rieke and Schultz. Symanietz agreed and stated that she was impressed with both of them as well. Frank and Wick stated that they were most impressed with Schultz. According to Rassier, experience is important although Schultz brings good input to the table. Symanietz made a motion to appoint Rick Schultz to fill the vacant City Council seat. The motion was seconded by Frank and passed unanimously. Oath of Office: Administrator Weyrens administered the Oath of Office to Councilor Schultz. Mavor Appointment: Rassier requested that Councilor Wick be appointed to the S1. Cloud Area Economic Development Partnership and Symanietz be the alternate. This appointment was previously held by former Mayor Carlbom. Frank made a motion to accept the appointment of Wick and Symanietz (alternate) as the representatives for the St. Cloud Area Economic Development Partnership. The motion was seconded by Symanietz and passed unanimously. Adiourn: Frank made a motion to adjourn; seconded by Schultz and passed unanimously. Judy Weyrens Adm in istrator DRAFT July 19, 2007 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, July 19, 2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Steve Frank, Steve Schultz City Administrator Judy Weyrens Citv Representatives Present: City Engineer Randy Sa bart, Finance Director Lori Bartlett Others Present: Katherine Kraft, Thomasette Schueller, Mariteime Woida, Jeff Taufen Approve Aqenda: Symanietz made a motion to approve the agenda with the following additions: 10c. TIF Documents - Collegeville Development Group 10d. Alley Vacation Clarification The motion was seconded by Schultz and passed unanimously. Consent Aoenda: Frank made a motion to approve the consent agenda as follows: a. Minutes - Approve the minutes of July 5, 2007. b. Bills Payable - Approve check numbers 039047-039119. c. Credit Card Policy - Authorize the Mayor and Administrator to execute the Credit Card Policy. d. Gambling Site Permit - Accept the Application of the St. Joseph Lions to conduct off-site gambling at the St. Joseph Meat Market. e. 2008 Budget - Adopt the proposed budget schedule. The motion was seconded by Wick and passed unanimously. Public Comments to the Aoenda: No one present wished to speak. Fire Relief Report: Taufen approached the Council on behalf of the Fire Department Relief Association to present the annual Relief Report. The Relief Association is a separate entity which is responsible for the Firefighter retirement benefits. The Relief Association is currently comprised of 29 members. Taufen stated that the report also provides the City with any Municipal contrihufion for 2008. Based on the health of the fund, there is no City contribution required for 2008. Weyrensstated that in the past when a Municipal Contribution was not required, the City contributed $ 100 per firefighter to the fund, with a maximum contribution of $ 3,000. Wick made a motion to authorize the Administrator to execute the Fire Relief Report indicating that the Fire Relief has presented the report to the City Council identifying the liability for 2008. The motion was seconded by Symanietz and passed unanimously. Treasurers Report: Finance Director Lori Bartlett approached the Council to present the Treasurers report. Bartlett stated that the balances included on the Treasurers Report are as of July 16, 2007. As of this report the City has received the first half property taxes but has yet to receive the Local Government Aid. Frank questioned the remaining debt balance for both the City Hall and the Fire Hall. Weyrens stated that she does not have the exact figures but the City Hall is approximately $ 700,000 and the Fire Hall is approximately $ 300,000. Wick questioned the balance in the Sales Tax Fund and how those funds will be managed. Weyrens stated that the balance presented represents approximately the first quarter of sales tax receipts. It is anticipated that the Council will establish a Sales Tax Committee later in 2008. The Committee will be broad based and will discuss and recommend uses for the funds. DRAFT July 19, 2007 Page 2 of 4 Frank questioned the revenue for the leasing of the Water Tower Antenna. Bartlett stated that cities generally rent space on their water towers to utilities for antenna space. Frank questioned whether or not there will be additional space for antennas on the new water tower. Rassier stated that there is a great need for antenna space. According to Sabart, the new tank design does include accommodations for antennas. Frank questioned whether Bartlett has noticed anything unusual since she has taken the position of Finance Director. Bartlett stated that the City has done a good job monitoring fees, but there is a need for more checks and balances. She stated that she sees herself as another step for internal controls for the City. Frank made a motion to accept the Treasurers Report. The motion was seconded by Symanietz and passed unanimously. CITY ENGINEER REPORTS East Side Improvements: Sabart reported that the East Side Mill and Overlay Improvement is meeting the contract deadlines. The contractor is currently working on the utilities for the Park area and will then start filing the crack in the street before putting down the final layer of bituminous. The parking lot in Klinefelter Park will be paved after the pipe work is completed, followed by grading and curb and gutter. Discoloration of the Water: Councilors questioned Sabart on the recent water complaints. Sabart stated that the majority of complaints of discolored water have been from the Clinton Village or Park Terrace Addition. Both of these additions have old pipes where mineral deposits have accumulated. As the water is chlorinated and the flow from the water system is reversed, some of the mineral releases causing discolored water. Frank questioned that as the utilities lines are some of the older lines in the City, at what point are they replaced. Sabart responded that utility lines have a typical life of 50 years and are generally replaced when the street is reconstructed. As part of the long range planning the City will include the replacement when the street is scheduled for improvement. Northland Drive Siqnal Liqht: Sabart reported that the Signal light at the corner of Northland Drive and CR 75 will be constructed in Fall of 2007. Stearns County has advertised for bids and they will be opened on Friday, August 6,2007. Weyrens stated that based on Stearns County policy, the City is responsible for the costs for the portions that are constructed on City Streets. Therefore, the City is responsible for 50 percent of the cost, the construction as it relates to Northland Drive and 4th Avenue NE. In addition to the construction cost of the signal, the City is also responsible for 50% of the interconnect study for the lights between 20th Avenue and 2nd Avenue NW. Based on estimates, the City portion is anticipated at approximately $174,128; however, that does not include power to the signal. The City would be responsible for supplying power. Weyrens stated that before the lights can be constructed, the City is required to enter into an agreement with Stearns County outlining the responsibility of each party. Frank made a motion to execute the Agreement between the City of St. Joseph and Stearns County agreeing to the cost split for the signal light at the corner of Northland Drive and CR75. The motion was seconded by Wick and passed unanimously. MAYOR REPORTS APO Executive Board: Rassier stated that he attended the APO Executive Board meeting at which they discussed the 2030 Transportation Plan. Mavoral Appointments: Rassier stated that due to the resignation of Carlbom, the appointments needed to be reviewed and modified. Rassier stated that the biggest changes included the removal of himself from the Planning Commission and adding Dale Wick as the Planning Commission Liaison. Schultz will then replace Wick on the Park Board and will also work with the Recreation Association. DRAFT July 19, 2007 Page 3 of 4 Frank made a motion to amend the Mayoral Appointments as presented by Rassier. The motion was seconded by Symanietz and passed unanimously. COUNCIL REPORTS SYMAN IET2 LMC Annual Conference: Symanietz reported that she attended the annual conference and she was appointed to the Annual Planning Committee as well as being appointed to the executive committee for Women in City Government. Symanietz requested the Council authorize the payment of per diem when she attends the monthly meetings. Frank stated it is an honor to be a part of such a group and it is important to support Councilor Symanietz. Weyrens stated that some cities to pay per diems for involvement in such groups. Rassier stated that he supports the per diem for the LMC Planning Committee but questioned the public purpose of the Women in Government. Wick requested that Symanietz provide a report to the Council on a monthly basis as to the activities of both organizations. The Council can then re-evaluate the membership at the beginning of the year. Frank made a motion to approve payment of the per diem for Symanietz when attending the monthly meeting for the LMC Annual Planning Committee and the Women in City Government. The motion was seconded by Wick. Ayes: Symanietz, Frank, Wick, Schultz Nays: Rassier Motion Carried 4:1:0 WICK Aquatic Center MeetinQ: Wick stated that he attended the first meeting for the St. Cloud (Regional) aquatic center. He stated that the purpose of the first meeting was to discuss needs/concerns/issues associated with an aquatic center. St. Cloud is looking to partner with other communities and are looking for alternative locations. It is anticipated that the actual construction will not take place for approximately 3-6 years. SCHUL T2 - No Report FRANK Animal Control: Frank stated that he has received numerous complaints from residents regarding animals. He would like for Administration to look into a possible animal control officer or explore the possibility of working with other cities for animal control issues. ADMINISTRATOR REPORTS ParkinQ Lot Improvements: Weyrens advised the Council that the City Staff has discussed the need to repair the City Hall Parking Lot. After reviewing the condition of the parking lot looked it was determined that it was not a candidate for seal coating rather reconstruction. Sabart presented the Council with an estimate from Hardrives to removal and install new bituminous at a cost of $23,880.15. Sabart stated that he reviewed the estimate and it appears to be fair and reasonable. Wick questioned when the repairs would be completed to which Sabart was unsure. Rassier questioned whether it would be possible to ask the Credit Union to absorb some of the costs due to the fact that they rent parking spaces from the City, to which Weyrens stated she would review the agreement. Weyrens presented the Council with two alternatives for funding the improvement: 1) Transfer from the Enterprise Fund; or 2) Change Order to the 2007 Street Improvement Project. Wick made a motion to accept the quote of Hardrives Inc. in the amount of $ 23,880.15 for the reconstruction of the City Hall parking areas. The motion was seconded by Symanietz and passed unanimously. DRAFT July 19, 2007 Page 4 of 4 CDG _ Tax Increment Financino Aoreement: Weyrens stated that the Council has previously approved the execution of a TIF Agreement between the City of St. Joseph and Collegeville Development Group. Since that time, two changes have been made to the agreement: 1) identification of the minimum wage for job creation; 2) assignment of the payment to the First State Bank of S1. Joseph. Weyrens further state that both of these amendments are typically included in TIF Agreements. Wick made a motion to authorize execution of the amended TIF Agreement between the City of St. Joseph and Collegeville Development Group. The motion was seconded by Symanietz and passed unanimously. Allev Vacation - Clarification: Weyrens reported that during the recording of the alley vacation for Collegeville Development Group, the Stearns County Recorder has noticed a deficiency and requested that the legal description be clarified as follows: That part of the north/south alley lying between Minnesota Street East and Ash Street East and abutting the following properties: On the West: On the East: Lot 11 Block 10 & Lot 12; Townsite of S1. Joseph; 84-53882 Lot 13 Block 10 and the west 20' of Lot 14; Townsite of S1. Joseph; 84-53883 Symanietz made a motion to authorize clarification of the legal for the north/south alley. The motion was seconded by Schultz and passed unanimously. S1. Joseph Newsletter: Weyrens presented the Council with a copy of the first S1. Joseph Newsletter. The Newsletter will be distributed bi-monthly with the utility bills. Power Line: Frank advised the Council that there is discussion about a high voltage power line which will extend from Fargo to Monticello. S1. Joseph may be involved due to the fact that there will be a substation in St. Cloud. Adiourn: Wick made a motion to adjourn; seconded by Symanietz and passed unanimously. Judy Weyrens Adm in istrator DRAFT Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session Thursday, August 9, 2008 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor AI Rassier. Councilors Renee Symanietz, Dale Wick, Steve Frank, Rick Schultz. Administrator Judy Weyrens. . City Representatives Present: Public Works Director, City Engineer Randy Sabart, Finance Director Lori Bartlett. 2008 Proposed Capital Improvement: Weyrens stated that this meeting starts the 2008 budget process. Annually as part of the budget the Council receives and reviews the five year Infrastructure Capital Improvement Plan (CIP). The purpose of the CIP is inventory the City Infrastructure and schedule maintenance before repair is needed. Weyrens stated that the City Engineer and Public Works Director have prepared the information. At this time Mayor R.assier turned the floor over to City Engineer Randy Sabart. Sabart stated that he and the Public Works Director have reviewed the CIP and are proposed the following projects be completed in 2008: Northland Park: Includes the construction of a pavilion and the creation of a bituminous parking area. Wick stated that the Park Board has tried twice unsuccessfully to secure a grant from the Department of Natural Resource. Since the DNR or the Park Board does not have available funds for 2008 the Northland Project can be moved to 2009 or 2010. Comprehensive Sanitary Sewer Plan: Sabart stated that the City should consider preparing a Comprehensive Sanitary Sewer Plan. This plan would identify how future utility lines are extended and how lift stations will be utilized. Lift stations are designed for a specific capacity and as the City grows additional lift stations may be needed. This is particularly true near the current Industrial Park. The DBL Labs lift station is nearing capacity and future development will create the need to expand or create an additional lift station. This plan is similar to the water modeling and storm sewer plan completed in 2005 and 2006. Industrial Park Expansion: This project is known as the Parkway Business Center. The cost of the improvement will be borne by the developer. The City will be required to contribute to some over sizing cost as in past projects, but the development fees collected (WAC/SAC) will cover those costs. Since the project is an expansion of the Municipal System it is illustrated on the CIP. Stationary Generator - CR 121 Lift Station: The City should consider purchasing a stationary generator to operate the CR 121 Lift Station in the event of a power failure. Currently the City has two mobile generators that can be used temporarily. However, these same generators must be used for the other facilities/operations. The estimate includes an option to fence the generator. Rassier stated that a fence will not deter vandals from playing with the equipment and expressed concern as the area surrounding the generator is not populated. The Council requested that Sabart provide an estimate for fully enclosing the generator. CSAH 75 Storm Sewer: Sabart stated that if the City is committed to redevelopment of the downtown area, the Storm Sewer system should be modified to provide outlet relief towards CR 75. Northland Heiqhts Phase 2: Sabart stated that this project is similar to that of the Industrial Park, the expenses will be borne by the developer, but is an extension of the Municipal System. The developer is responsible for the extension of 15th Avenue and is part of the development agreement executed between the City of St. Joseph and Lumber One. DRAFT Page 2 of 2 St. Cloud Parkwood Lift Station UpQrade: Sabart stated that City wastewater is transmitted to St. Cloud, utilizing the Waite park Lift Station. The Lift station is in need of repair and the City is responsible for paying a pro rata fee based on usage. Northland Drive Overlav: Northland drive is in need of mill and overlay and if the project is not completed soon, the road will need to be overlaid. The Council discussed the need to install sidewalk and if that should be included in the estimate. 2nd Avenue NW Sidewalk: Sabart stated that at a past Council meeting he was asked to provide information on extending a sidewalk along 2nd Avenue NW from Minnesota Street to Ash Street. Sabart stated that he has reviewed the area and met with the Public Works Director and the sidewalk works best if installed on the east side of 2nd Avenue NW. Due to the topography the sidewalk cannot be constructed on either side without a retaining wall. The Council discussed whether or not the side is part of the Park Board Trail system and if it is not, the sidewalk may not be needed. The Council agreed to refer this matter to the Park Board. The Council briefly discussed the proposed improvements for 2009 which included the following: Wobegon Welcome Center Parking Lot; New Water Tower; 16th Avenue SE; SW Trunk Extension; Maint Lift Station Upgrade; Birch Street Improvement; CSAH 2 realignment; Wastewater Treatment Facility Capacity expansion. The Council agreed to review the remaining 3 three years and discuss the CIP at the budget meeting scheduled for August 29, 2007. Adiourn: Wick made a motion to adjourn at 8:50 PM; seconded by Symanietz and passed unanimously. Judy Weyrens Administrator DRAFT Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Monday, August 13, 2007 at 5:00 PM in the St. Joseph City Hall. Members Present: Mayor AI Rassier. Councilors Dale Wick, Renee Symanietz, Steve Frank, Rick Schultz. Administrator Judy Weyrens. City Representatives Present: Police Chief Pete Jansky, Finance Director Lori Bartlett. Others Present: Ellen Wahstrom 2008 Proposed Budoet: Weyrens presented the Council with the first draft of the proposed 2008 General Fund Budget. The budget material includes a tax impact analysis. As the City will not know the growth rate until after the preliminary budget is certified, the tax impact analysis includes budget impact on various growth rates. Weyrens stated that the budget material also includes a table breaking the budget into three categories: Salaries and Benefits, Repair Maint Professional Services and other, and Capital Improvement. The Salaries and Benefits have been calculated using the current union contracts which extend through December 31, 2008. The proposed budget does not include additional staff; rather, the material includes a budget impact analysis if staff is added. Police Chief Jansky discussed the need to add additional office staff for the Police Department. Jansky stated that the current clerical staff is unable to keep 'up with the data entry and he is requesting the Council consider adding a part-time clerical position whose main function will be data entry. Jansky also stated that he is requesting he Council consider adding the 9th patrol officer. The addition of an Officer could allow a current officer to focus on investigation and would allow staff time for a school liaison officer. Weyrens stated that both the staffing requests are included as alternates in the proposed tax impact analysis. Weyrens stated that the proposed analysis also includes a proposed position of Community Development Director. The City currently contracts EDA service with Municipal Development Group and they provide office hours one day a week. As the City is continuing to experience growth arid has a desire to increase the commercial and industrial growth, it may be time to add the full time position of Community Development Director. Weyrens stated that the Department Heads have worked for the past month on the budget and have significantly reduced the budget from the first draft. Bartlett concurred and stated that she was impressed how well the Department Heads worked together and their willingness to present a reasonable budget for the Council to review. Weyrens stated that staff is not requesting action on the budget at this time. A second budget meeting has been set for August 29,2007. The purpose of the second meeting is discuss and answer questions on the budget a work towards adopting a preliminary assessment roll. Clothino Contract: Weyrens stated that the clothing contract for the Maintenance Staff is set to expire on August 15, 2007. The current contact is with Leef Brothers and in addition to providing clothing service for the maintenance staff they also provide the floor mats and restroom supplies. In anticipation of the contract expiration a request for quotes was solicited and the following quotes (annual costs) were received: Ameripride G & K Services Leef Brothers Aramark $ 2,795.00 4,436.64 4,190.68 3,113.24 DRAFT Page 2 of2 Weyrens stated that the finance staff is recommending approval of a three year contract with Ameripride, locking in the contract price for three years. The City has customarily entered into three year contracts for this service. Wick made a motion authorizing the Administrator to execute the three year contract between the City of St. Joseph and Ameripride. The contract will provide for uniforms for the maintenance staff and floor runners and restroom supplies for the City Facilities. The motion was seconded by Frank and passed unanimously. Adiourn: Schultz made a motion to adjourn at 6:55 PM Judy Weyrens Administrator DRAFT August 16,2007 Page 1 of 8 Pursuant to due call and notice thereof, the City Council for the City of S1. Joseph met in regular session on Thursday, August 16,2007 at 7:00 PM in the S1. Joseph City Hall. Members Present: Mayor AI Rassier, Councilors Dale Wick, Steve Frank, Rick Schultz City Administrator Judy Weyrens City Representatives Present: City Engineer Randy Sabart, Finance Director Lori Bartlett Others Present: Bob & Ellen Wahlstrom, Sam DeLeo, Ken Hiemenz, Miriam Ardolf Approve Aqenda: Wick made a motion to approve the agenda with the following additions/deletions: Delete 3b Delete 9b Add 13c Minutes Southwest Beltway Corridor Study - Agency Agreement Township Zoning Clarification The motion was seconded by Frank and passed unanimously. Consent Aqenda: Wick made a motion to approve the consent agenda as follows: a. Bills Payable - Approve check numbers 039120-039219. b. Deleted c. Application for Payment - Authorize the Mayor to execute Pay Application #9 for the 2006 Street Improvement Project and authorize payment to C & L Excavating in the amount of $74,528.64. d. Application for Payment - Authorize the Mayor to execute Pay Application #1 for the 2007 East Side Improvement Project and authorize payment to Hardrives in the amount of $36,786.94. e. Capital Equipment Purchase - Authorize the installation of air conditioning at the Maintenance Facility at an estimated cost of $3,300, with funds being expended from the Public Works Capital Improvement Plan. f. Fire Mutual Aid Agreement - Authorize the Mayor and Administrator to execute Resolution 2007-030 approving the amendment to the Central Minnesota Fire Aid Association's Mutual Aid Agreement adding the City of S1. Augusta. The motion was seconded by Frank. Discussion: Frank requested clarification of the Pay Applications and if the payments stated on the agenda are final payments. Sabart stated that the Pay Applications included in the consent agenda are for on-going improvement projects and include payment for work that has been completed since the last pay application. When a project is finalized, the Pay Application will state "Final Payment" and will include a letter from the Engineer stating the project is complete and the final payment can be issued. Frank also questioned which areas are included in the Pay Applications. Weyrens stated that the 2006 Interior Street Project that included 1 st, 2nd and 3rd Avenues NE and SE and the 2007 East Side Improvement affects 8th, 10th, 11th, Dale and Callaway. Frank also questioned whether or not bids are requested for the Maintenance Shop updates. Weyrens stated that if a project does not meet the Statutory bid requirements, staff receives quotes from contractors that routinely work in S1. Joseph. The motion passed unanimously. Public Comments to the Aqenda: No one present wished to speak. DRAFT August 16, 2007 Page 2 of 8 Interim Use Permit. 409 College Avenue N: Weyrens stated that the Planning Commission recently held a public hearing on August 6 to consider the issuance of an Interim Use Permit to Dale Schneider to allow a non-owner occupied rental at 409 College Avenue N. Recently, the Zoning Ordinances have been updated to allow for non-owner occupied rentals in the business districts until that area is ready to convert to business use. The Commissioners discussed what the expiration of the permit should be and recommended that it be reviewed annually and it would be determined by the Planning Commission when the permit should expire. Weyrens stated that the Council may wish to sunset the permit after a specific time period to encourage the property transition. The intent of the Ordinance is to only allow rental in areas currently used as residential and zoned Commercial until the are transitions to the Commercial use. If an area is predominately rental their may not be a desire to convert to the property to a commercial use. The concurred that a sunset period should be determined and discussed the issuing the initial permit for a period of three years which is renewable for an additional three years. The Council also discussed that as properties apply for Interim Use Permits, the time period in adjoining property should be consistent, to help facilitate the transition. Wick made a motion to authorize the Mayor and Administrator to execute the Resolution of finding to allow for the issuance of an Interim Permit at 409 College Avenue N noting that if the Planning Commission determines that the area is not yet ready for transition, then the property owner could apply for a 3- year extension of the permit. The motion was seconded by Frank and passed unanimously. 2008 Fee Schedule: Finance Director Bartlett stated that the purpose of the hearing is to review the proposed fee schedule for 2008. She stated that the proposed fees for 2008 were calculated by reviewing the actual costs of time and materials to provide such services to the public. Weyrens stated that the Council in the past has reviewed fees on an individual basis. Over the past year staff has been compiling and reviewing the fees charged for all City services. Weyrens stated that the fees for the Water and Sewer Access fees were established in 2006 and the fee calculation included the current and pending infrastructure needs. After the final cost for the St. Cloud Treatment Plant is determined, the Sewer Access Fee may need to be adjusted. Councilors questioned the proposed increase in the Plan Review Fee. Currently the fee is 10% of the building permit fee for the residential permits and 65% for the commercial permits. Weyrens stated that it is her understanding that the Building Official is not recommending to increase the all at one time, rather it could be incrementally stepped until it reaches the desired rate. With regard to the Building Permit Fee, Weyrens stated that this fee has not been raised for many years and is the fee that is included in the 1988 State Building Code. As this is a public hearing, Weyrens stated that she received an email and fax from the Central MN Buildings Association (CMBA) requesting the City not approve the proposed fee schedule and review the proposed fees before adopting. The Council agreed to review the fee schedule by line item to discuss any concerns or questions. The following is a summary of discussion items: . Council Salary: Weyrens stated that the Council Salaries are increased by the average of the union negotiated wage increases. . Equipment - Lawn Mower: Frank questioned why a fee is necessary for the use of a lawn mower. Bartlett stated that when weeds are not taken care of by the property owner, the City may mow the weeds and then charge the property owner. . Labor Rate: Bartlett stated that the labor rate for the Maintenance Workers was based on an average of the salary and benefits. . Amendment/Rezoning/Special UseNariance: Rassier questioned the increased the steep fee increase for those services. Bartlett stated that there is a minimum charge and the developer must also pay any applicable legal and engineering fees. Rassier and Frank both suggested that the proposed fee is too high as some projects do not require as much time. DRAFT August 16,2007 Page 3 of 8 · TIF: In the past, there were no charges for these services. Bartlett stated that she was given those numbers from Cynthia, EDA. · Water Salesman: Bartlett stated that this charge is for tacking and purchasing bulk water. Vendors will purchase tokens for bulk water and will be required to fill water at the Water Filtration Plant. · May Bowie License: Weyrens stated that the three local College/Universities held an annual event that rotated between St. Cloud, St. Joseph and Collegeville. This license is specific to that event. · Centennial Park: Bartlett suggested that the fees for Centennial Park be increased due to the recent remodeling. · Refuse: These rates cannot change as the City currently has a contract for refuse service. · Building Permits: Bartlett stated that they are proposing to increase the plan review fee from 10% to 65%. There was question as to whether the drastic increase would drive people away from building in St. Joseph. The Councils stated that before they can consider the proposed fees, they would like to see a comparison of the area Cities that St. Joseph routinely meets with to assure that the fees are not excessive. There was no one present to speak in regards to the proposed 2008 fee schedule. Wick made a motion to table the Public Hearing for the 2008 fee schedule until September 20, 2007. The motion was seconded by Schultz and passed unanimously. Parkway Business Center: Weyrens stated that the City staff has been working with a developer to develop the property known as the Prom/Feld Farm. The proposed development contains approximately 280 acres. The Planning Commission and City Council have previously reviewed the concept plan for the first phase of development which includes 54 acres and 22 lots. The development is entitled Parkway Business Center and will contain a mix of commercial and industrial development. Environmental Assessment: Previously the Council has authorized the preparation of an Environment Assessment (EA). there is a potential development of the Prom/Feld Farm which abuts CR 133. The proposed plat contains 22 lots on 54 acres. The first phase was developed around the proposed North east/west corridor. The EA has been prepared and published in the Environmental Quality Bulletin (EQB) for the required 30 days and notice was mailed to the required agencies. The thirty day period has expired and the City did not receive any comments. Therefore at this time the Council must approve a resolution declaring no environmental impact based on the proposed development. The following items were considered for Council consideration: Wick made a motion to adopt Resolution 2007-033 declaring No Significant Environmental Impact for the Parkway Business Center. The motion was seconded by Schultz and passed unanimously. Weyrens stated that the Planning Commission recently conducted a public hearing to consider phase one of the Parkway Business Center. The application included a request for Comprehensive Plan Amendment, Rezoning, PUD and Preliminary Plat. The Planning Commission recommended approval of the Preliminary Plat and Industrial Zoning. By not acting on the PUD and Comprehensive Plan, they were denied. If the Council accepts the recommendation of the Planning Commission, the process must include Fact of Finding for denial of items not acted on. Weyrens stated that the Comprehensive Plan Amendment is being requested to allow for Commercial development along the future North east/west corridor. In reviewing the current Comprehensive Plan, this request is consistent with other corridors along major roadways. The PUD is being requested to allow for a mixed development of Industrial and Commercial. In additional the PUD will allow for the ROW along Commerce Avenue to be platted at 70 feet with an additional 10 DRAFT August 16, 2007 Page 4 of 8 feet on each side, providing the City with 90' of ROW. If the PUD is not granted, the ROW must be designated at 90'. The use of easement allows for utility installation and for additional green space. The final action is the Preliminary Plat. Weyrens reported that the Planning Commission recommended approval of the preliminary plat with the final approval of the City Engineer. The plat comments included a number of engineering issues which need to be addressed before the final plat is presented to the Council. Sam Deleo spoke on behalf of the developer. Deleo stated that the plan presented to the Council for approval is identical to the concept plan that was submitted and accepted by the City Council and Planning Commission. This same concept plan was used for the EA. The Developer is requesting that the City Council reconsider the action of the Planning Commission and approve the Comprehensive Plan Amendment and PUD allowing for mixed zoning of Industrial and Commercial. In particular, the Developer is hoping to utilize the north corridor for commercial. Frank questioned Deleo if the proposed plat abuts any residential property, to which he responded that currently it does not. However, the future plans for the remaining property include a residential portion. Frank also questioned the future roadways and the decision of the Planning Commission to not recommend approval of the PUD and Comprehensive Plan Amendment. Wick stated that during discussion the Planning Commission was open to zoning the parcels that abut the North east/west Corridor as Commercial, but in the end they recommended straight Industrial Zoning. Weyrens stated that the plat is not contingent upon the future proposed roadways. Wick made a motion to adopt Resolution 2007-034 approving the amendment to the St. Joseph Comprehensive Plan Land Use Planning District 11, adding a future land use map for the above mention property which includes Commercial Zoning along the major corridors. The motion was seconded by Rassier and passed unanimously. Frank made a motion to adopt Resolution 2007-035 Approving the PUD, Rezoning and Preliminary Plat entitled Parkway Business Center with exhibit A attached to show the mix of Industrial and Commercial. The motion was seconded by Wick and passed unanimously. Southwest Beltway - Study Update: Brett Tanner, SRF approached the Council to give an update of the Southwest Beltway Project approved by Stearns County and the APO. According to Tanner, the purpose of the study is to study the growth on the Southwest portion of Waite Park into St. Joseph from Trunk Hwy 15 and 23 North to CR133 and CSAH 4. The first step in the process is to complete and environmental impact study to identify the following: 1. Identify purpose/need 2. Identify range of alternatives 3. Identify issues to be addressed in the environmental impact statement He advised the Council that a public meeting was held at the Waite Park City Hall to gather public input. In 2000/2001, there were some initial concepts presented. The current study will look at new ideas as well as build on those concepts presented in the past. They have been working with study partners to determine the purpose/need and goals. · Goals: o Enhance mobility o Planned growth in Waite Park and St. Joseph. · Need: o Transportation system linkage - Continuous N/S/EIW Corridor o Connectivity - Hwy 75, Hwy 23, Hwy 15 o Planned growth in St. Joseph and Waite Park. Tanner advised the Council that the next steps in the study include the following: DRAFT August 16,2007 Page 5 of 8 · Develop a clear purpose/need · Develop alternatives · Get public and agency input · Publish scoping document · Scoping decision document for EIS · EIS process Schultz questioned the timeline for the EIS process. Tanner stated that the scoping/EIS process can take several years. Construction may not happen for several years; however, once an alternative is chosen, Right of Way should be preserved. Tanner presented the Council with a map showing the concepts presented in 2000/2001. Rassier questioned whether the stakeholders have agreed on the proposed concepts/alternative routes. Tanner stated that the information from 2000/2001 was used to begin the process. The various committees have been meeting and they are looking at all alternatives, using the past alternatives as suggestions. Wick added that the map also showed the study area and that the study area will not be changed unless they are asked to expand it. Frank questioned the possible use of 1-94 and bypasses similar to 694. Tanner stated that they may take that into consideration with the Project Management Team; however, it may not need the needs of the project. According to Tanner, the first step is to identify a clear purpose/need. Schultz questioned whether or not the City of St. Cloud is involved in the process. Tanner advised the Council that St. Cloud is updated, but not involved in the actual process. Waite Park, St. Joseph, Stearns County, APO, St. Wendel and St. Joseph Townships are the entities involved in the Study. Frank stated his concern for openness and questioned whether or not public input will be allowed at the meetings. Tanner stated that since the Southwest Beltway is a County project, any decision on accepting input at meetings must be addressed with the Stearns County Engineer. Frank stated that he would like to see the corridor studies include bus lanes or light rail as these roads are 20+ years in the future. CITY ENGINEER REPORTS Drainaqe Issue - Libertv Point: Weyrens stated that as the Council is aware, the development entitled Liberty Pointe has a number of outstanding issues. Staff has been working with the developer, Jeff Richter to resolve drainage and unfinished- items. The City has made numerous attempts to contact the developer and he has not responded. Therefore, as a last resort, Weyrens stated that a demand letter was prepared requesting the bond company for Liberty Pointe release $ 150,000. This amount is equal to the letter of credit the City is holding. Weyrens stated that the Police Chief hand delivered the notice to the Bond Company. After they received the demand notice, the second partner, Rick Poplinski, contacted the City to discuss the outstanding issues. Sabart stated there are several lots where the side lot swales are not graded properly as the builders did not follow the grading plans. Several property owners have complained of drainage problems. The City has been working to get this resolved and has since then threatened legal action. It is proposed that the City make the improvements to Dale StreeU16th Avenue sooner than expected. This would involve installing a 12" culvert near Dale Street to alleviate water in the backyards. The estimated cost is $3,850. Although this is not the solution to all of the problems, it will help with some of the seasonal/extreme problems. This can be funded through storm water development fee that has been paid by Viking Development. Weyrens stated that City staff is hoping to resolve the following issues: · Lawns are not being installed and thus weeds are growing. · Signature Homes has not yet turned the Homeowners Association overJo the Homeowners. DRAFT August16,2007 Page 6 of 8 Snow removal has been an issue in the past and the City is requiring contact information for their contractor for snow removal. Sabart advised the Council that they have given the developer three weeks to get these issues resolved. If no attempt has been made to resolve the issues, the City will pursue legal action. Rassier made a motion to authorize the expenditure of $ 3,850.00 to add a culvert to 16th Avenue and Dale Street, with the funds expended from the Storm Water Utility Fund. The motion was seconded by Frank. The motion passed unanimously. 8th Avenue NE: Frank questioned when 8th Avenue NE will be completed. Sabart stated that they will be completing that work next week. He stated that they will try to advise the homeowners when the road will be closed. TREASURER'S REPORT Monthlv Report: Bartlett presented the Council with a monthly report of the City's cash flow. She stated that some of the funds are in deficit and that she plans to have those corrected prior to the end of 2007. Through July, it appears that the City has a 15% increase in cash. According to Bartlett, that is due to the fact that % of the property tax payments and % of the LGA have been received. She also briefly discussed the general fund and the enterprise funds. Quarterlv Finance Position: Bartlett also presented the Council with a Quarterly Finance Position for the City. She stated that through June, 48% of the budgeted funds have been spent and 92% of the anticipated revenues have been received. It is anticipated that by the end of the year, the City will have received $200,000 in sales tax from the %% sales tax increase. In her opinion, the City is in a good financial position and she will continue to monitor the general fund. Wick made a motion to accept the Treasurer's Report as presented. The motion was seconded by Schultz and passed unanimously. Credit Card Acceptance: Bartlett stated that the City has been receiving several requests for the use of credit cards to pay for utility bills, building permits, etc. She stated that she looked at both Rev Trac and Collection Resources and determined that Rev Trac is compatible with Banyon Data Systems, the City accounting/utility billing software. Bartlett stated that she did not check with US Bank or Wells Fargo as they have higher fees and they are not compatible with the City's accounting software. I Rassier questioned Bartlett as to what services the residents would be allowed to use credit cards for payment. Bartlett stated that the City can choose what services would be allowed. Cities such as Sartell only allow credit card payments for utility bills and marketing material. It is cost prohibitive to allow building permits to be paid by credit card. Frank stated that residents have the option to use the drop box or they can pay their bills online through their bank. Bartlett also stated that the staff has been researching the possibility of using ACH for utility bills. The First State Bank of St. Joseph has offered this service at a nominal fee. Schultz then questioned how many residents are requesting this service to which Bartlett did not have available. Weyrens suggested doing a survey to find out if this is something that the residents would like to see the City offer. This will be put in the next newsletter. MAYORS REPORT APO Executive Board: Rassier stated that the APO Executive Board met and they discussed insurance and wages for the APO employees. DRAFT August 16, 2007 Page 7 of 8 COUNCIL REPORTS WICK SCEDP: Wick Reported that he met with Tom Moore, Director of the St. Cloud Area Economic Development Partnership to discuss expectations. Moore stated that the SCEDP is sponsoring a Job Fair on September 20 from 11-5. There was also some discussion about the New Flyer bid that was recently rejected by the Met Council. Wick reported that there will be a website set up by the Minnesota Commercial Association of Realtors to show all commercial property available for sale. Park Board: Wick stated that he would like to thank everyone that he worked with on the Park Board over the past four years and he looks forward to serving on the Planning Commission. Wick reported that based on the recent Mayoral appointments, Council Schultz will be replacing him as a non-voting Liaison. SCHULTZ Duaout Remodel: Schultz reported that Pat Schneider is working on replacing the dugouts at the Ball Park. At this time, they are waiting for architectural approval and they are also soliciting funds for the project. Fire Board: Schultz stated that he attended the Fire Board meeting at which they discussed the 2008 Budget. FRANK Northland Drive Sianal: Frank questioned who is responsible for the Maintenance and upkeep of the signal light. Weyrens stated that the initial cost of the signal is dividing between the City and Stearns County, with the City responsible for the general maintenance. Budaet: Frank advised the Council that he asked a Colleague at SCSU who specializes in Public Finance to review the proposed budget. The Colleague stated that the budget information is well done and recommended some additional exhibits that could serve useful in the future. Frank stated that he met with Weyrens and Bartlett to review the budget. McComb Study: Frank stated that he was asked by a resident for his analysis of the Market Study as presented by McComb. Frank stated that he hesitates to comment on a survey, but since he was asked to comment he reviewed the information. Frank stated that based on his knowledge of survey's, he did not see much merit in some of the data. The data does not include a key and the manner in which the survey numbers were presented lead to a larger error factor. ADMINISTRATOR REPORTS Buildina Alternatives - Colleaeville Development Group: Weyrens stated that Collegeville Development Group is proposing to develop an R4, high density housing development adjacent to Callaway Street and County Road 121/College Avenue North. The first phase of development will consist of 6 homes, all of which abut Callaway Street. The developer is requesting the City allow building permits without before the installation of utilities. It is too late in the construction season to install utility and construct the first layer of bituminous street. Therefore, the developer is proposing to add the utilities in Spring. All the homes will have access to Callaway Street and the developer acknowledges that Certificates of Occupancy will not be issued until the improvements are complete. Weyrens stated that she has reviewed the matter with the Attorney and Building Official, and they both agree that this type of development while A-typical, can be accomplished. Weyrens clarified that the developer will still be required to complete the land use process and can only move forward after final plat approval. Final plat approval includes execution of a development agreement. In this case, a letter of credit equal to the cost of utility installation will be required with the DRAFT August 16, 2007 Page 8 of 8 agreement. Sabart stated that the developer has agreed that the entire development site will be mass graded in fall to assure that the homes are constructed at the correct elevation. Wick questioned whether or not they would tear up the streets during the school year. Weyrens stated that if the project is a City project, the time table can be controlled. However, since this project is a private project if would be difficult to control construction. Frank questioned whether this development would affect Field Street. Weyrens stated it would not. Rassier stated that he would prefer to wait to make this decision until after the land use matters are resolved. Weyrens stated that the Developer has not closed on the property and if they cannot move forward with building permits, they would not move forward. The Council concluded that if they enter into the Development Agreement with the City and they provide proper escrow, they do not see a problem with allowing the utilities to be installed prior to the roads. However, the Council reserves the right to reconsider as the project moves forward. Liquor License Transfer - Hollander's: Weyrens reported that she has received a request to transfer the Liquor License from Hollander's Liquor Store to Paul Rowe. The background check has been completed and the Police Chief is recommending the Council approve the Off Sale Intoxicating Liquor License and Tobacco License as requested. Frank made a motion to approve the Off-Sale Intoxicating Liquor License and Tobacco License transfer from Hollander's Liquor to St. Joseph Liquor Shoppe. The motion was seconded by Rassier and passed unanimously. Township Zoninq Clarification: Weyrens stated that she has received a request from St. Joseph Township to clarify the zoning for property owned by Brenny Transportation, Ridgewood Road. The Township has provided documentation that in 1999 the Joint Planning Board and Joint Powers Board meet to review the request to rezone the property owned by Brenny Transportation as Industrial. The information was forwarded to Stearns County for inclusion in the St. Joseph Township Zoning Map. However, it has been discovered that Stearns County did not make the correction to the map. Therefore, St. Joseph Township is requesting the City clarify that the property owned by Brenny Transportation is zoned Industrial. Rassier made a motion clarifying that the Zoning for Brenny Transportation is Industrial as agreed upon by the Joint Powers and Planning Board in 1999. The motion was seconded by Wick and passed unanimously. Adiourn: Frank made a motion to adjourn at 9:50 PM; seconded by Wick and passed unanimously. Judy Weyrens Administrator Council Agenda Item 6(!, CITY OF ST.,JOSEI'H MEETING DATE: September 6, 2007 AGENDA ITEM: 2007 Jade Road hnprovements SUBMITTED BY: Randy Sabart BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Awarded contract. BACKGROUND INFORMATION: BUDGETIFISCAL IMPACT: ATTACHMENTS: $189,953.20 Application for Payment No.1 REQUESTED COUNCIL ACTION: Approve Application for Payment No.1 P:\PTlS\stjoe\common\D39 Reg Council Action\0605 pmt 1 090607.doc ~ SEH August 29,2007 RE: St. Joseph, Minnesota 2007 Jade Road Improvements SEH No. A-STJOE 0605 14 Honorable Mayor and City Council c/o Judy Weyrens City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmdApplication for Payment No.1 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies of the Application for Payment and distribute as follows: R. L. Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, 9:;!1.2!:fi Project Manager djg Enclosures P:\PT\SISTJOEI060500\SPECS - OTHERIAPL-O.DOC Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. 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C/) 0 0 It: 0 LL ffi w w z cj 0:::: V) 0 c 0 0 :E It: 0 Z Z I- 0 ~ I- 0 w 0 w w w 00:::: ~ t: w I: :!: > () Ww ..J <:> ..J ~ :E 0 :J "")z I- ~ Z ~ 0 0:::: ll. 03: z <C a1 U Q. Q. &:0 0 0 :t: 0 ::::l W Q. <C (.) I- () l- V) 0:::: <C ,', "::<"',:::,: :-:':--;. .crn' OFST.J()S~:I'U Council Agenda Item ',~ MEETING DATE: AGENDA ITEM: SUBMITTED BY: September 6, 2007 2007 East Side Improvements Tracy Ekola BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Application for Payment No.1. BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: $25,183.09 Application for Payment No.2 REQUESTED COUNCIL ACTION: Approve Application for Payment No.2 P:\PT\S\stjoe\common\D39 Req Council Action\0710 pmt 2 090607.doc ~ SEH August 29, 2007 RE: St. Joseph, Minnesota 2007 East Side Improvements SEH No. A-STJOE 0710 14 Honorable Mayor and City Council c/o Judy Weyrens City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members. of the Council: Enclosed please frod Application for Payment No.2 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies ofthe Application for Payment and distribute as follows: Hardrives, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely,! 7/ ~~ Tracy L. 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ZOO'LSZO - - - - SL'OU SP'8 $ OO'S\: ';J'l ~oa4:) 401!O (1I0l:! 0!8) 001 Jaq!;J 100' LSZO 00'OSI'9S - OO'OS~ 'gS OO'OSI'IIS OO'OOZ'Z OO'OSI'gS SP'9Z $ 00' OOZ'Z 'A':) le1J81BV\! MOJJOS 1!0SdO.L I;OS' ~ ~ZO OO'OZ~'~H - OO'OZ~'~LI OO'OZI'IH OO'OOO'U OO'OU'~H SZ'N $ OO'OOO'U X:) lelJalelfoj MOJJ08 109' ~ ~ZO OO'OOrS~ - 00'OO~'9~ 00'OO~'9~ OO'OOO'Z 00'00I'9~ SO'II $ OO'OOO'Z X:) UOljeAe:Jx3 ~OS' ~ ~ZO plea OJ paJojS pue paJ01S pOp ad S!1I1 UOlll!:J!lddV all!O 01 all!O O:JPd P!S a:JPd AlI1UI!ntl l!Un wall 'oN wall PSlsldwo:J 1"l0.1 ~nUaSaJd sno!AaJd WOJ::l POloldwo:> 01 POUI!ISUI I!Un P!a pa11!W!IS3 slepatew )!JOM ~mueno Sa:lPd t!Un a 8lnpoll:JS lldasor .IS ~ SEH CHANGE ORDER City of St. Joseph OWNER May 1,2007 DATE OWNER'S PROJECT NO. Water Treatment Facility PROJECTDESCRwnON 9 CHANGE ORDER NO. A-STJOE0506.06 SEH FILE NO. The following changes shall be made to the contract documents: Description: Add the following items to the Contract: 1. Add glycol to unit heaters ...................................................................................... $1 ,869.00 2. Provide additional Hypochlorite pump ................................................................. $2,618.00 3. Connect fire sprinkler system to plant discharge line ...........................................$4,053.00 4. Provide level sensor in 2nd Fluoride tmk .............................................................. $4,766.00 5. Relocate lighting units in main entrance ..................................................................$600.00 ',Total Add $13,906.00 -. Purpose of Change Order: To provide for additional work performed by the Contractor on the Project. Basis of Cost: [8l Actual Attachments (list supporting documents) PCO's No. 28A, 29, 30,31, & 32. o Estimated Contract Status Original Contract Net Change Prior C. O. s .:L to JL Change this C. O. Revised Contract Recommended for Approval: Time Cost $5,764,932.90 $94,781.00 $13,906.00 $5,873,619.90 No Change Short Elliott Hendrickson Inc. by Steve Campbell BY Approved for Owner: BY City of SI. Joseph TITLE TITLE Distribution Contractor 2 O~r 1 Project Representative 1 SEH Office 1 s:'i"lslstjoelOS0600\7-calpay cst. &: change onIetslchange order 9.doc 1104 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive. St. Paul. MN 55110-5196 SEH is an equal opportunity employer I www.sehlnc.comI651.490.2OO0 I 600.325.2055 I 651.490.2150 fax em' OF ~T. JOSl<11.lt Council Agenda Item ?)~. MEETING DATE: September 6, 2007 AGENDA ITEM: Centennial Park Pay Application SUBMITTED BY: Del Sheets, Architect, SEH BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Application for Payment No.5 BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: $5,972.00 Application for Payment No.6 (FINAL) REQUESTED COUNCIL ACTION: Approve Application for Payment No.6 (FINAL) P:\PTlS\stjoe\common\D39 Req Council Action\0607 pmt6 FINAL-090607.doc ~ SEH TRANSMITTAL To: Judy Weyrens Administrator/Clerk City of St. Joseph 25 College Ave N PO Box 668 St. Joseph, MN 56374-0668 Re: Centennial Park Pavilion, St. Joseph, MN Date: August 13,2007 A-STJOE0607.00 14.00 SEH File No.: Client No.: We are: t8] Enclosing D Sending under separate cover (3) Application for Payment 6 (FINAL) D Sending as requested For your: D Information/Records t8] Action D Review and comment D Distribution D Approval D Revision and resubmittal Remarks: We have reviewed this Application and find it in order. Please return one copy to the Contractor along with payment and a second copy to our office with a copy of the payment check. Thank you. By: Sharon Lund, CCCA c: Del Sheets p:lptlslstjoeI06070017 -cal 7 1-genI171-4-corr\71-41-ownlt-app pay 6.doc 1/04 Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax 0::: 9 f-<~ .9 0::: ~ ~ :l ~ 53 f-< :9~U6 ~o::ju 000000 t'-- o ......... ("') ...... ~ o I t'-- o .......... 0::' W 22 ':C'l ~ aQ.. 01:0 0 >-<2z f-< ~"f--<OW f-< o:~5' z o...wo::: 0 ~o...o... 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CITY OJ!' 1m ,1()S,I!:PH Council Agenda Item ~ MEETING DATE: September 6, 2007 AGENDA ITEM: Millstream Arts Festival- Requested Action: Authorize the closure of MN Street between College Avenue and 1st Avenue NW for the Millstream Arts Festival. SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: The Millstream Arts Festival began in St. Joseph and was originally held at the College of St. Benedict near the area what was at that time the horsebarn. The festival was always held in September and included artists and food vendors. Many of the local organizations sponsored food booths and it was very successful. Due to some location issues, the festival was moved to St. Cloud and for awhile was held at Riverside Park. Over the past couple of years there has been a desire to bring the festival back to St. Joseph. The efforts have been successful and the festival will once again be held in St. Joseph, only this time the event will be held downtown St. Joseph. In order to provide a safe environment, the Millstream Arts Committee has requested authorization to close Minnesota Street, similar to what has been done for the 4th of July. Since Minnesota Street is a County Road, County approval is needed as well as City approval. The organizers have already secured the approval of Stearns County and are now asking the City for final approval. As with the St. Joseph Parish, a certificate of insurance will be provided naming the City and County as insured. BUDGET/FISCAL IMPACT: ATTACHMENTS: Stearns County Public Works Permit REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Street Dance Road Closure Permit Application as presented to allow the Millstream Arts Festival to utilize MN Street for the event. FU3-14-2007 08:28 STEFIRNS PUB...IC WORKS J20 255 6195 P.01/02 s'I'EABNS COUNTY PUBLIC WORKS PO BOX 246 ST CLOUD, MN 56302 TELEPHONE: 320..255-6180 :rAlCf 3~~186 Date: ~4l~\,t>' Re:_rz..~ C (O~-e &f Prajeet ~ fa: ##1 Attlt:~~ tJe.Oio"~ Total No. Pll~ (including cover sheet) 'Z-.. From: ~OOJ.:. T~'cJr Comp-JSy: CltylState: OrJlinal to follow by mAl'! _ Yes ~o o Iftbb .pa~ '.is ehedced, please eonftrm that you recet\ted traumlttal by fa:Iing ibls eover sheet with your slpamre, company ..11116 and date to our offtoe. SipatDre Date cODlpay GO 'd LEEEE9GOGt 'ON XV~ 113LHVS ~O ALIO UV GE:Ol IH~ LOOG-LI-DOV I=IUG-14-2007 liiIe:2e S'T'EARNS F'USL.IC W~ 320 255 6186 P. 02/02 .. ,'M o.ldI ~ ..1...., P.92A12 HUU:D~ RqAII(J,gf1lRl: IPMn' ~ . i , JloM1t~ i j HIlDe otClty 7 ! , I i I I I I 80 'd j ~~ M- H uxa... wPWlY. ~4er ~~i~ '\Ioli+C.. ,.~ l"\ ~ "',.. d t 'Tv."" 'l"1 e'a&~ I I I I of the! PcmU~OIl i. _~ saated ~~o...tbe.~ on 1IIe abov. ~totbeJill~~: 1. 2. 1. 'tbIt tlJ*lfie 1iII&e- "liMIt fDr the NaCldo_ IDd erewd. (JQj bouts. 11wlt. ddai1II.... ft1Ute isll&lbliabed. That a4equae po2lte ClGftrIp of*' ~ atd diaatioA of MlIIbIe. Ceardladoa Witb 1_ ,<<dim IIIId tbe!hleatM l'tI(uitetL 'I'Ul" 4etwt ftH1tt tllDIl'kelI with ItIDdant tld5c connl . I 10 as to 1ea\'e 110 .toUt. to tt.1DtacIed m1IIllt. FaU_ to pIDYide.... IIIIEy retUtt ill. 1be S-. ~ 8MrUr~ till bipwayleGpCNd fD 'DIal dO"'" ld'~ .." odIIr ~meatt be ad witbiD 1Jle JailbMy sqJat ot'Wl'1. 1111\ w... Mrinator k respaatih.It fer all efl.ttJ imvmd. ~ 9fO~pgJM~_dGcon1rOL tbaI the ~ _MIa_ sbaU ~ ~ fUr aU IIIZeel r.Jeabi.D& 1b SklIa Couatyllllilfldcm. 4. s. 6. ,. CIte bet-- By: II..... T_ at1.ocll D_~~/Oi ~Iy: c.., HI*"" Al.~Otdll!"'" ~ lIip..ynt~1D&)" 11M tIlPli-aadf4nliftttbt ~~.... bUf I'Gv.l1I dze ... cIIIafe.. oc: AIa~.et SteIru eo_ ~ I I I ~ i I J I I I I i j ~ IIt.Sa -.-- .... ."".. ""...N.'''.... fA "..IlIl ." ~. ,,.. I\t" I^"" "I .,,.,, TOTFt. P.e;;! L88889cOc8 'ON X~j 1131H~S jO A1IO U~8E:Ot IHj LOOc-Lt-Dn~ ernt OF !jT. J()StJPH coUncil'Agenda Item3h MEETING DATE: September 6, 2007 AGENDA ITEM: 2008 Preliminary Levy - Requested Action: Adopt Resolution 2007-036 establishing the 2007 Levy Collectible in 2008 and setting the TNT Hearing dates. SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: The Council has met on three separate occasions to review and discuss the Preliminary Budget for 2008. The Resolution included in the packet is the same numbers that the Council agreed to place in the resolution. BACKGROUND INFORMATION: According to MN State Statute 275.07, the City is required to certify the next year's preliminary tax levy by September 15th of the preceding year. The deadline to certify the 2008 preliminary levy is September 15,2007. After the Council reaches a final preliminary budget the resolution historically has been placed on the consent agenda. As discussed at the budget meeting once the preliminary levy is certified it cannot be increased, only decreased or remain constant. The proposed budget does include the staffing equivalent oftwo full time positions. According to MN State Statute 275.065, the City is required to hold a Truth in Taxation hearing prior to approving the final levy if the proposed levy is estimated to increase by more than 4.2853% of the implicit price deflator (IPD). The City's proposed levy is greater than the allowed IPD; therefore, a Truth in Taxation hearing is required. The proposed hearing dates must be certified by September is, 2007 to allow coordination of meeting dates for all the taxing jurisdictions in the area. A continuation hearing date must also be certified in the event a continuation hearing is needed. It is important to note that the Council CANNOT adopt the budget the night of the Truth and Taxation Hearing. The Council is required to wait three days before adopting the budget. This allows the Council to consider the input received at the hearing. Staff is requesting to establish the Truth and Taxation hearing for November 29,2007 at 6:30 PM and the Continuation Hearing for December 5,2007. The final budget does not need to be certified until December 20,2007. BUDGET/FISCAL IMPACT: N/A ATTACHMENTS: Resolution 2007-036 REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2007- 036, Adopting the proposed 2007 Tax Levy, Collectible in 2008 and set the Truth and Taxation Hearing for November 29,2007 and the continuation hearing for December~, 2007. RESOLUTION 2007-029 ADOPTING PROPOSED 2007 TAX LEVY, COLLECTIBLE IN 2008 BE IT RESOLVED by the City Council of the City of St. Joseph, Stearns County, Minnesota, that the following sums of money be levied for the current year, collectible in 2008 upon the taxable property in the City of St. Joseph for the following purposes: GENERAL FUND LEVIES: General Fund Tax Levy $ 1,163,756.00 BOND INDEBTEDNESS: 1999 Bond Improvements 1.330M Stearns Coopererative Loan 29,863.00 2002 Bond Improvements 4.700M GO Improvement Bond 48,000.00 2003 Bond Improvements 700K Public Project Revenue Bond 750K Improvement Refunding Bond 815K Fire Hall Refunding Bond 64,000.00 22,000.00 39,110.00 125,110.00 2004 Bond Improvements 590K Improvement Bond 280K GO Certificates of Indebetdness 17,000.00 81,000.00 98,000.00 2005 Bond Improvements 645K Public Project Crossover Refunding 1.655M GO Improvement Bond 3.120M GO Improvement Bond 97,000.00 22,000.00 55,000.00 174,000.00 2006 Bond Improvements 250K Certificate of Indebtdness 2.375M GO Improvement Bond 69,000.00 55,000.00 124,000.00 2007 Bond Improvements 2.875M GO Improvement Bond 15,000.00 $ 1,777,729.00 Be it further resolved that these levies will support the general fund budget of 2,559,656.00 for the year 2008. The City Administrator/Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Stearns County Minnesota. ADOPTED BY THE COUNCIL THIS 6th DAY OF SEPTEMBER, 2007. Alan Rassier, Mayor ATTEST: Judy Weyrens, Administrator CITY (}Jf!jT; J()iSIU'H Council Agenda Item'L MEETING DATE: September 6, 2007 AGENDA ITEM: Gambling Site Perimt - Accept the Application for Lawful Gambling of the M N Deer Hunters Association to conduct off- site Gambling at the Trobec's Event Center on September 26, 2007. SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/ A PREVIOUS COUNCIL ACTION: N/ A BACKGROUND INFORMATION: All request for lawful gambling must be accepted by the City Council. In this case the MN Deer Hunters Association is requesting an off-site permit at Trobec's Event Center to sell raffle tickets. This is an annual event that is held in St. Joseph. BUDGET/FISCAL IMPACT: None. ATTACHMENTS: Application for Off Site Gambling REQUESTED COUNCIL ACTION: Accept the Off-site Gambling application of the MN Deer Hunters Association to conduct lawful gambling at Trobec's Event Center for an event to be held on September 26,2007. Minnesota Lawful Gambling LG220 Application for Exempt Permit Fee $50 Major Page 1 of2 11/04 An exempt permit may be issued to nonprofit organizations For Board Use Only conducting lawful gambling activity on five or fewer days, and Fee Paid awarding less than $50,000 in prizes during a calendar year. Check No. Organization Information Organization legal name Minnesota Deer Hunters Association Previous license or exemption number, if any Central Minnesota Chapter Street City State and zip code County 6085-3218t St. Cloud MN 56303 Steams Name of chief executive officer (CEO) First name Last name Daytime phone number Tim Clement 320-252-6543 '. . Type of nonprofit organization (check one) .' o Fraternal 0 Religious o Veteran KJ Other nonprofit organization Type of proof of nonprofit - attach a copy (see instructions) 0 Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office D Internal Revenue Service o Affiliate of parent nonprofit organization (charter) Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Trobeck's Event Center Address (do not use PO box) City Zip code County 213_20th Ave.SE St.Joseph 56374 Steams Date(s) of activity (for raffles, indicate the date of the drawing) September 26,2007 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: D *Bin90 IX] Raffles 0 *Paddlewheels o *Pull- Tabs 0 *Tipboards *Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000. This form will be made available in alternative format (Le.large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attomey General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuantto court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent LG220 Application for Exempt Permit Organization Name Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Page 2 of 2 11/04 Check the action that the city is taking on this application. O The city approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). o The city denies the application. Print name of city Signature of city personnel receiving application Title Date--1----1_ If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. O The county approves the application with no waiting period. o The county approves the application with a 30 day . waiting period, and allows the Board to issue a permit after 30 days. o The county denies the application. Print name of county Signature of county personnel receiving application Title Date----1----1_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township Signature oftownship official acknowledging application litle Date----1----1_ Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to .he Gambling C I Board within 30 days of the date of our gambling activity. ~ / Chief executive officer's signaturev' Name (please print) ~ r7I C /e /n e /J-r;' Mail application and attachments Complete an application for each gambling activity: . one day of gambling activity . two or more consecutive days of gambling activity . each day a raffle drawing is held Date_'-1_ Send: . the completed application, . a copy of your proof of nonprofit status (see instructions), and a $50 application fee. Make check payable to "State of Minnesota". To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 CITY OF !!iT' JOS":PH Council Agenda Item %- MEETING DATE: September 6,2007 AGENDA ITEM: Gambling Site Perimt - Accept the Application for Lawful Gambling ofthe CSB/SJU Ducks Unlimited to conduct off-site Gambling at the EI Paso Bar and Grill on September 26,2007. SUBMITTED BY: Adm inistration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: N/A BACKGROUND INFORMATION: All request for lawful gambling must be accepted by the City Council. In this case the CSB/SJU Ducks Unlimited is requesting an off-site permit at the EI Paso Bar and Grill to sell raffle tickets. BUDGET/FISCAL IMPACT: None. ATTACHMENTS: Application for Off Site Gambling REQUESTED COUNCIL ACTION: Accept the Off-site Gambling application of the CSB/SJU Ducks Unlimited to conduct lawful gambling at the EI Paso Bar and Grill for an event to be held on September 26,2007. Minnesota Lawful Gambling LG220 Application for Exempt Permit An exempt permit maybe issued to a nonprofit organization that: · conducts lawful gambling on five or fewer days, and · awards less than $50,000 in prizes during a,calendar year. ORGANIZATION INFO B-MATI Ot.J Page'" of 2 6/07 Fee is $50 for each event For Board Use Only Check # $ Organization name G5J3 -.7- t*b U V\ hrV'X1eJ, Type of nonprofit organization. Check C.J) one. D Fraternal D Religious 0 Veterans Previous gambling permit number ~O-?fL1lq~31 Other nonprofit organization StatelZip Code A County I//;) Gb3Z1 jlt:ar/7S Name of chief executive officer (CEO) Daytime phone number '1i/.... f. (tv 7(1 fA rl (C1t:::,Z) a 9tlrL) :7' C2.. j~ ~"'--' .. ":: ~,.fr Ii l{, t~1' B f' t../<,..,r .......... '1<: i- ',,-C-, -' ,. -:-" "._,_ -:. -,', -:c. c.', ..' :. " 'c'..:."...... ":.... ....: ,_, ;' .. c' c,: :,.,', ::.. .,:'.. ;'_":, _' ....:_ " -.. -_.... .. - ':, ',-' .. ", -," :,...._ >, '," ,- ..:.: .... ..', :. _,". .. .. : "': .... .. '0" .: "'-:,' '_. -;:.. ,_', -.".-.,: :"-<:.... ..', .. :: .. .. '.. .. - ..,. : ,< ....... " '. .. -',..': :'_' - .. -:'-_ .0". -' '.. .. .e, .', --'. " , . '-'.>~'-' ",,-,,'-.-- . '," ''-'..:- ATTACflA Copy OF ONE OFTI:IEFOLLOVVJNC; FOR ~ROOF.. OF NQNPROFIT$[ATIJs.. * Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. _ Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, S1. Paul, MN 55155 Phone: 651-296-2803 , _ Internal Revenue Service -IRS income tax exemption [501(c)) letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federallD number and the date your organization initially applied for tax exempt status to: IRS, P.O. Box 2508, Room 4010, Cincinnati,OH 45201 _Internal Revenue Service - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a registered nonprofit 501(c) organization with a group ruling b. the charter or letter from your parent organization recognizing your organization as a subordinate. V, -Alnternal Revenue Service - proof previously submitted to Gambling Control Board , .. If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required. .:.::..-',--..-'.-'::.-"".,.:.--:-_..--::'_..,.:."-:'....:'.-"..:.'.-:....:-,...-:,:..:..:-.'.::'-.'.--.:...:.-.:...,..-.,-..->,-...-. GANlI3UNGPREIVIISES INfORMATION Name o~rises ~~~vamlt~i:;tiV%~I.;' c06u;7/~,raffles, iist the site where the drawing will take place) Address (do not use PO box) C!1rt... Zip Code ~Jb Date(s) of activity (for raffles, indicate the date of the drawing) . C#If'~ I/'flfl L~f/f;/' ;"i~l.1' ,~,'!'lfi-~"$L<" . -;,[j, v ~t ~.~ ~g Check the box or boxes that indicate the type of gambling activity your organization will conduct: o *8ingo ex Raffles 0 *Paddlewheels 0 *Pull-Tabs D *Tipboards C..oynty 7feC1 rhS * Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo number selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639-4076. LG220 Application for Exempt Permit Page 2 of2 6/07 LC)~A.Ll.JN.ITi()Fi(7()VERNI\IIEN"'A.CKNC)W.LEPGMI:N"" If the gambling premises is within city limits, If the gambling premises is located in a township, both the city must sign this application. the county and township must sign this application. Check (-V) the action that the city is taking on Check N) the action that the county is taking on this application. this application. _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). days. _The application is denied. _The application is denied. Print city name Print county name On behalf of the county, I acknowledge this application. On behalf of the city, I acknowledge this application. Signature of county personnel receiving application Signature of city personnel receiving application Title Date_/_/_ Title Date-l-l_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)} Print township name Signature of township official acknowledging application Title Date / / CHIEF. EXECUTIVE OFFICER'S SIGNATURE .'. .' .... ., .ii./i........,...../.. S'C.'.'c c. .. '.c , The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the date of our gambling activity. Chiefexecutive officer's signature 1vy/fl'lIPiA... Date t1 / '7-- I 09, Complete an application for each gamlJ1ng activity: Financial report and record keeping . one day of gambling activity required . two or more consecutive days of gambling activity A financial report form and instructions will be . each day a raffle drawing is held sent with your permit. Within 30 days of the Send application with: activity date, complete and return the financial . a copy of your proof of nonprofit status, and report form to the Gambling Control Board. . $50 application fee for each event. Questions? Make check payable to "State of Minnesota." Call the Licensing Section of the Gambling To: Gambling Control Board Control Board at 651-639-4076. 1711 West County Road B, Suite 300 South Roseville, MN 55113 Dam privacy. This fonn will be made available in alternative fonnat (i.e. large print, Braille) upon request. The infonnation requested on this fonn (and any attachments) will be used by the Gambling Control Board (Board) to detennine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the infonnation requested; however, if you refuse to supply this infonnation, the Board may not be able to detennine your qualifications and, as a consequence, may refuse to issue you a pennit. If you supply the infonnation requested, the Board will be able to process your application. Your name and and your organization's name and address will be public infonnation when received by the Board. All the other infonnation you provide will be private data until the Board issues your pennit. When the Board issues your permit, all of the infonnation provided to the Board will become public. If the Board does not issue a pennit, all infonnation provided remains private, with the exception of your name and your organization's name and address which will remain public. Private data are available to: Board members, Board staff whose work requires access to the infonnation; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the infonnation; individuals and agencies for which law or legal order authorizes a new use or sharing of infonnation after this Notice was given; and anyone with your consent. Council Agenda Item'3 \< CITY OF liT. JOSItPR MEETING DATE: September 6, 2007 AGENDA ITEM: Insurance Deductible - Establish a $ 2,500 deductible for Worker's Comp Insurance. SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Annually the Council is asked to select a deductible for the Worker's Compensation Policy. BACKGROUND INFORMATION: The City has had about 3 work comp claims in the past 12 months. In fact, due to the lack of claims the City modification factor dropped decreasing the insurance premium. With that in mind, the City should consider increasing the deductible per occurrence to at least $ 1,000. Even with the claims we have had, the bills have been very minor, not reaching the deductible amount. The Council can annually change the deductible and it would be worth considering increasing the deductible to $ 2,500. As you can see from the attached, the City receives a 9% discount for the increased deductible. BUDGET/FISCAL IMPACT: ATTACHMENTS: Insurance Form REQUESTED COUNCIL ACTION: Accept the staff recommendation and increase the Workers Compensation deductible to $ 2,500 per occurrence for medical expenses only. RECEIVED AUG 0 1 2007 Notice of Premium Options for Standard Premiums of $25,OOO-$50,dolJ' OF ST. JOSEPH League of Minnesota Cities Insurance Trust Group Self-Insured Work.ers'Compensation Plan 145 University Avenue West St. Paul, MN 55103-2044 Phone (651)215-4173 ST JOSEPH, CITY OF 25 1ST AVE. N.W., BOX 668 ST. JOSEPH MN 56374 Agreement No.: 0200005027 Agreement Period: From: 8/08/2007 To: 8/08/2008 Enclosed is a quotation for workers' compensation deposit premium. PAYROLL DESCRIPTION CODE RATE ESTIMA TED PAYROLL DEPOSIT PREMIUM SEE ATTACHED SCHEDULE FOR DETAILS Manual Premium Experience Modification 1.00 Standard Premium Deductible Credit 0% Premium Discount Net Deposit Premium -' 32619. 32619. 2624. 29995. MANAGED CARE CREDIT Cities that enroll with a state-certified managed care organization(MCO) receive a 2 % premium credit on their work comp coverage. Standard Premium 32619. Managed Care Credit 2% Net Deposit Premium 29343. OPTIONS Please indicate below the premium option you wish to select. You may choose only one option and cannot change options during the agreement period. 1. ___ Regular Premium Option NET DEPOSIT PREMIUM 29995. ___ or) with 2% Managed Care Credit: 29343. LM 4514(3/02) League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan 145 University Avenue West St. Paul, MN 55103~2044 (651)215-4173 The IICityll ST JOSEPH, CITY OF 25 1ST AVE. N.W., BOX 668 ST. JOSEPH MN 56374 Agreement No.: 0200005027 Agreement Period From: 8/08/2007 To: 8/08/2008 CONTINUATION SCHEDULE FOR QUOTATION PAGE REMUNERATION RATE CODE DESCRIPTION EST. PREM 38517. 7.80 5506 STREET CONSTRUCTION 3004. 63988. 3.64 7520 WATERWORKS 2329. 56707. 2.48 7580 SEWAGE DISPOSAL PLANT 1406. POP 8438. 68.06 7718 FIREFIGHTERS(VOL)NON SMOKING 5743. 376057. 3.51 7721 POLICE-NON SMOKING 13200. 2060. 2.66 7722 POLICE RESERVES 55. 236678. .72 8810 CLERICAL OFFICE EMPLOYEES NOC 1704. 142286. 3.31 9102 PARKS 4710. 19219. .42 9410 MUNICIPAL EMPLOYEES 81. 34155. .18 9411 ELECTED OR APPOINTED OFFICIALS 61. 7789. 2.93 7600 CABLE TV COMPANY 228. 54600. .18 9411 BOARDS COMMISSIONS 98. Manual Premium 32619. Agent: 411245625 90045: OMANN INSURANCE AGENCY PO BOX 608 ST. JOSEPH MN 56374 7/27/2007 LM 4680(8/99) 2. ___ Deductible Premium Option Deductible options are available in return for a premium credit applied to your estimated standard premium of $ 32619. The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Deductible per Occurrence $250 $500 $1,000 $2,500 $5,000 $10,000 Premiwn Credit 2.00% 4.00% 5.50% 9.00% 13.00% 18.50% Credit Amount 652. 1305. 1794. 2936. 4240. 6035. NET DEPOSIT PREMIUM with MCO Credit without 28691. 29343. 28038. 28690. 27549. 28201. 26407. 27059. 25103. 25755. 23308. 23960. 3. ___ Retrospective Rates Premium Option Retro-Rated Minimum Factor .703% .669% .607% Est.Minimum Premium 22931. 21822. 19800. Retro-Rated Maximum Factor 1.150% 1.250% 1.500% Est.Maximum Premium 37512. 40774. 48929. This quotation is for a deposit premium based on your estimate of payroll and selected options. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the LMCIT workers' Compensation Plan, you will be eligible to participate in dividend distributions from the Trust based upon claims experience and earnings of the Trust. If you desire the coverage offered above, please return this signed document for the option you have selected. This quotation should be signed by an authorized representative of the city requesting coverage. Signature Title Date LM 4513(3/02) CITY OF ~m JOSEPH Council Agenda Item ~L-- MEETING DATE: September 6,2007 AGENDA ITEM: Capital Equipment Purchase - Authorize the expenditure of $ 2,700.00 for the purchase of a walk behind mower. SUBMITTED BY: Public Works BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: The Public Works staff is requesting authorization to purchase a new walk behind mower with a 36" deck. The mower is needed in part for the new water treatment plant which has a considerable amount of lawn to maintain. Currently the staff is using a residential type lawn mower. This mower could also be used for the Fire Hall. The following price quotes have been received: Lee's Ace Hardware Rudolph's $ 3,679.00 2,700.00 BUDGET/FISCAL IMPACT: $ 2,700.00 ATTACHMENTS: Quote from Rudolphs REQUESTED COUNCIL ACTION: Authorize the purchase of a John Deere GiS iSHP CWBM 36" Deck from Rudolphs at a cost of $ 2,700.00 plus tax. The funds will be expended from the current capital equipment funds. 4 07 08:43p Rudolph's 3202521933 p.3 Prepared For CITY OF ST JOSEPH Prepared By GREGG ROELlKE Equipment Name: John Deere G15 15HP CWBM 36" DECK Equipment Quantity: 1 . . .... Gi5, 15 H.P. Commercial Gear Drive Walk-Behind Mower with 36 In. Deck TCB10477 !Cloth Grass Catcher (3.5 Bushel) Freight ubtotal ISCOUNT otal Total Equipment $ 2,700.00 Subtot~1 $ 2,700.00 $ 0.00 .' . '" $ 0.00 $ 0.00 iFotal $ 2,700.00 lBalance'Due $ 2,700.00 Salesperson: X Accepted By: X v)cQl ~ (YV1(W?/ <l \J \~l(\~ ~';(';'" ?;(j; ( 6'*? du l~JI "l ?W1Cf. ~s. Ace- Quote Expires: Sep 12, 2007 CIT\' OF ST. JOSEPH Council Agenda Item 5 MEETING DATE: September 6, 2007 AGENDA ITEM: Habitat for Humanity, Request for relief of fees SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: The City has been working with Habitat for Humanity to locate a lot. As you are aware a lot has been secured and construction is anticipated to begin in the first part of October with completion anticipated in May of 2008. With the fall start they hope to have the house enclosed so work can be continuous over the winter. Habitat has requested the amount of the fees for a single family home. The fees are as follows: Water Access $ 3,700.00 Water Trunk Fee CR 121 150.00 Water Meter 100.00 Sewer Access $ Sewer Trunk Fee CR 121 2,000.00 150.00 Building Permit Fee 600.00 Estimate Total Fees $ 6,700.00 Wilbur Wilkens will be present at the Council meeting to discuss the request. BUDGET/FISCAL IMPACT: ATTACHMENTS: Letter from Habitat requesting relief REQUESTED COUNCIL ACTION: '~ Habitat for Humanity$ 701 2nd Street St. Cloud, MN 56303 320-656-8890 September 5, 2007 Honorable Al Rassier Mayor, City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph MN 56374 Dear Mr. Rassier, Central Minnesota Habitat for Humanity is in the final planning stages for the St. Joseph Habitat home. A building lot has been purchased at 706 2nd Avenue and a St. Joseph family in need has been chosen to be the new home owners. The support from the St. Joseph community has been very strong. We are very grateful for the support of Saint Benedict's Monastery, St. John's Abbey, The College of St. Benedict, St. John's University as well as many of the area businesses, churches, civic groups and individuals. However, as we finalize our building plans we have found that many of the costs have been higher than expected. This would include the various building permit and hookup fees charged by the City of St. Joseph. The city staff has estimated the fees for our Habitat home to be approximately $6,500. We would like to request that you and the city council consider adjusting these fees for this worthy cause. This Habitat home represents a partnership between this community and a family that earns between 30% and 60% of the median income for this area. The building ofthis home will result in one more affordable home in St. Joseph, an opportunity for a new life for a low income family and another good new home built in a St. Joseph neighborhood! Quite often the city governments of the communities where we build Habitat homes have supported the efforts by waiving fees or donating land. We would welcome any such support that you could give us here in St. Joseph. Thank you and the City Council for you consideration. If you are interested in more information on Habitat for Humanity or this specific project, please contact either of us. Sincerely, ~. GW\. m~, 6/.:.l(3 2)~>>~ Sister Gen Maiers 81. Joseph Habitat Co-chair 320-363-7183 Wilbur Wilkens 81. Joseph Habitat Co-chair 320-363-4555 ~~ t';l'r'l{ OF~"T:'J(ll>RPU Council Agenda Item v MEETING DATE: . September 6,2007 AGENDA ITEM: Noise Violation, 116 _1st Avenue NE, Mlchael Deutz SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: The past violation records have been reviewed and this property does not have any previous noise violations. This incident is the first for this property. BACKGROUND INFORMATION: The City Council has established a policy whereby all noise violations regarding rental properties are reviewed by the City Council. The process before the Council is two fold. First, the Council must determine if a noise violation did occur. It is up to the property owner to request an evidentiary hearing if they dispute the allegation. The evidentiary hearing is a very formal process where each side is represented by an attorney and the hearing is conducted in a court setting with the Council being the judge. In this case the City would hire a court reporter to document the proceedings. At the end of the hearing the Council would then make a finding. Very seldom has an evidentiary hearing been requested, as is the case with this violation. Once the Council made a determination that a violation did occur, the Council must then consider the disposition. The maximum fine allowed by Statute is $ 1,000. Previously the Council has based the fine on the severity of the violation and the cooperation of the tenants. The minimum fine has been $ 250.00 which covers the administrative costs of the violation. The action the Council is dealing with is the Rental License and the landlord. Even though the tenants are responsible for the actions, the City holds the landlord accountable. In separate action the Police can issue citations to the individuals. As you can see from this report, the tenants of the residence were cited for Noise-Loud Party and more than one Keg. These are two separate issues, one with the license holder and one with the tenants. BUDGET/FISCAL IMPACT: ATTACHMENTS: Hearing Notice, Police Reports REQUESTED COUNCIL ACTION: As stated earlier, two separate motions are required. First the Council must determine that a violation did occur and then the disposition must be considered. ludy Weyrens Administrator Mayor AI Rassier Councilors Steve Frank Rick Schultz Renee Symdnietz Dale Wick CITY OF ST. JOSEPH www.cityofstjoseph.com August 28, 2007 Michael Deutz PO Box 634 S1. Joseph MN 56374 RE: 116 _1st Avenue NE Dear Mike: This letter has been prepared to provide you with notice and information regarding a proposed suspension or revocation of the rental license for the above referenced property. This action is being taken because of an alleged violation of Ordinance No. 102 of the St. Joseph Code of Ordinances. This violation is alleged to have arisen out of an incident on August 27,2007 (copy enclosed). The St.Joseph City Council will review these allegations and consider appropriate action, including a suspension or revocation of your rental license, for up to a period of twelve months. The meeting will be conducted on Thursday, September 6, 2007 at 7:15 p.m. in the S1. Joseph City Hall, 25 College Avenue North. At that time you are entitled to a hearing to be conducted in accordance with Minnesota Statutes 14.57 to 14.70. This hearing will be for the purpose of determining whether or not the alleged violation did in fact occur. At that hearing, you have the right to cross-examine witnesses and present evidence on your behalf. The proceedings will be video recorded. Based upon the evidence presented, the Council will then make a determination as to whether or not the alleged violation did in fact occur. If you wish to have an evidentiary hearing of this type, you must contact the City Clerk/Administrator in writing at least five days prior to the scheduled Council meeting. If a request for hearing is not received by the City Clerk/Administrator at least five days before the hearing, you will then be considered to have waived your right to have an evidentiary hearing and no evidentiary hearing will be scheduled. A waiver of this right to hearing will be equivalent to an admission of the basic allegation (s) alleged herein and reported by the complaining party. If you waive your right to hearing, or if an evidentiary hearing is conducted and the Council determines that a violation did occur, then and in those events, the Council will proceed immediately to consider a disposition, which may include 2)'College Avenue North' PO Box 668' Saint joseph. Minnesotd ,6174 Phone 120.161.7201 Fax 12.0.161.0142. Michael Deutz August 28, 2007 Page 2 revocation or suspension of your rental license. Prior to the determination of disposition, you or your designated representative may address the City Council and at the time of disposition. In the event of a revocation or suspension of your rental license, the premises must be vacated of all renters, within thirty days of the Council action. Any rental occupancy occurring after that time may result in criminal charges. You have the right to be represented at the time of this meeting during either the evidentiary hearing, if requested, or the dispositional hearing. If you wish to have legal representation, you must hire your own attorney. If you have any questions regarding the law or your rights, I suggest that you contact an attorney to discl:lss this matter. Your failure to appear at this meeting will be considered an admission of the allegation and a waiver of your right to address the Council before the determination of a disposition. If you fail to appear, the Council will take whatever action is deemed appropriate and you will be notified of this action at a later time. Sincerely, ~ ~:Ls ~j ~~strator cc: Tom Jovanovich, City Attorney Mayor and Members of the City Council Police Chief Pete Jansky 1',.. "RMS Report Case" Number: 07801794 Reported By: Officer Assigned: Janssen I8J See Complainant Badge Number: 7704 How Rec'd: Radio Supervisor Approval: 1. Loud Party - Noise Violation Level of Offense: rgj P. MisC!. 0 Misd. 0 G. Mlsd. 0 Felony Location of Incident: 116 1st Avenue Northeast Date Reported: T!me Repo"rted: 08:-27-07 2241 2. Keg Violation - More than 1 Level of Offense: rgj P. Misd. 0 Misd. 0 G: Misci. 0 Felony Date Incident Occurred: AUgust 27, 2007 TIme Assigned: Time Arrived: 2241 Level of Offense: o P. Mlsd. d Misd. 0 G. Misd. 0 Felony Day of Week Incident Occurred: Monday Time Cleared: 2340 Name (Last, First, Middle) Anderson, Dorothy Street Address: 103 Ash Street East Arrested: Citation Issued: DYes I8J No 0 Yes 0 No Name (Last, First, Middle) Wotta, Patrick James Street Address: 5605 st. Albans Circle Arrested: Qtation Issued: rgj Yes 0 No. t8I Yes o Yes 0 No /..~ RMS Report Case Number: .07801794 Reported By: Officer Assigned: Janssen See Complainant . Badge Number: 7704 Supervisor AI'proval: HowRec'd: Radio 1- Loud Party - Noise Violation Level of Offense: . ~ P. Misd. 0 Misd. 0 G. Misd. 0 Felony Location of Incident: 116 1st Avenue Northeast Date Reported: Time Reported: 08..27':'07 2241 2. Keg Violation - More than 1 Level of Offense: ~ P. Misd. 0 Misd. 0 G. Misd. 0 Felony Date Incident Occurred: August 27,2007 Time Assigned: Time Arrived: 2241 2241 Level of Offense: o P. Misd. 0 Misd. 0 G. Misd. 0 Felony Day of Week Incident Occurred: Monday Time Cleared': 2340 Name (Last, First, Middle) Olsen, Benjamin Allen Street Address: .1310 Lloyd Lane Arrested: atation Issued: ~ Yes 0 No ~ Yes DNo Name (Last, First, Middle) Finley, Jason Allen Street Address: 32249 290th Street Arrested: .. RMS Report Case Number: 07801794 Reported By: Officer Assigned: Janssen t8I .. See Complainant Badge Number: 7704 How Rec'd: Radio Supervisor Approval: 1. Loud Party - Noise Violation Level of Offense: I8l P. Misd. 0 Misd. 0 G. Mlsd. D Felony Location of Inddent: 116 1st Avenue Northeast Date Reported: Time Reported: 08-27-07 2241 2. Keg Violation - More than 1 Level of Offense: - ' I8lP. Misd. D Misd. 0 G. Misd. 0 Felony . Date Incident Occurred: August 27,2007 Time Assigned: Time Arrived: 2241 2241 Level of Offense': o P. Misd. 0 Misd. 0 G. Misd. 0 Felony Day of Week Incident Occurred: Monday Time Cleared: 2340 Name (Last, First, Middle) Heimann, Brian Jeffrey. Street Address: 2241 Nancy Place Arrested: mation Issued: I8l Yes. 0 No 181 Yes 0 No Name (Last, First, Middle) Thompson/Timothy Nathan Street Address: 306 South Prairie Street Arrested: mation Issued; ~ yes 0 No 181 Yes o Yes 0 No CITY OF HT, J()SIt~PI{ Council Agenda Item 1 MEETING DATE: September 6, 2007 AGENDA ITEM: St. Joseph Baseball, Pat Schneider - Request to relieve Building Permit Fee SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Pat Schneider recommending the St. Joseph Baseball Team approached the Park Board regarding the demolition ofthe existing dugouts at Schneider Field and the construction of new dugouts. The project is anticipated to cost $ 14,000 and as of this date $ 8,000 has been raised. The Park Board gave Schneider the go ahead to remove the dugouts and they also stated that they do not have any available funds for assistance. The dugout project is considered a maintenance project and Park Dedication Funds cannot be used for maintenance projects (this by MN Statute). PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Schneider is requesting the City waive the building permit fee as the project is located in a City park. The City Council has the only authority to waive a fee. Regardless of the fee, the project will require a permit and inspections. BUDGET/FISCAL IMPACT: ATTACHMENTS: Letter requesting waiver of fee. REQUESTED COUNCIL ACTION: . To: St. Joseph City Council From: Pat Schneider St. Joseph Baseball Team, Inc. Re: New Dugout Construction Memorial Park - Schneider Field Date: 8/30/07 Dear City Council Members, The reason I am writing to you is to request that the cost of a building permit be waved for our plan to construct new dugouts on the baseball field in Memorial Park. This request is being made because the project will take place on City ofSt. Joseph property. We recently submitted architectural drawings, bids and a site plan to City Hall on August 29. I have met with the St. Joseph Park Board twice and they have given us approval to begin demolition as soon as we have the building permit. For your information we are currently soliciting donations from all service organizations for funding and have received a $5,000 donation from an anonymous person. We currently have collected $8,000 and the total cost for the project is $14,000. All funds will be available before the project is completed. If you have any questions please feel free to contact me. Sincerely, Pat Schneider St. Joseph Baseball Team, Inc. 8889 Crestview Dr. St. Joseph, MN 56374 320-363-4113 . .. .. .. ,,<;. . -" -.,-'., ... (:J'ni OF fiT. JOs"~I'n Council Agenda Item ., ftil MEETING DATE: September 6, 2007 AGENDA ITEM: Southwest Beltway Corridor Study - Amendment to MnlDOT Agreement SUBMITTED BY: Engineering BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: City Engineer will provide further information at the meeting. BUDGETIFISCAL IMPACT: ATTACHMENTS: REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2007 -031: Resolution for Agency Agreement relating to the Southwest Beltway. \~ ~ SEH TRANSMITTAL n:\ () ~) To: Judy Weyrens City of St. Joseph Date: SEH File No.: Client No.: Re: Southwest Beltway Corridor Study, St. Joseph, MN We are: [81 Enclosing 0 Sending under separate cover 4 - Amendment No.1 to Mn/DOT Agreement No. 86510 For your: [81 Information/Records o Action Remarks: o Review and comment o Distribution For processing. Please send me a signed copy. By: Randy Sabart, PE c: djg p:lpt\slstjoeI070600It-city rondot agreements-0731 07.doc REce'VED .AUb 0 1 2007 CITY OF ST, JOSEPH July 31, 2007 A-STJOE 0706 14 N/A o Sending as requested o Approval o Revision and resubmittal 1/04 Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax l~~.~ESO~ J?.......'..............;."....w........ ~ ~ :l~r" -g ~I~f i$ ~O;TR"'~ Minnesota Department of Transportation State Aid for Local Transportation Mail Stop 500, 4th Floor 395 John Ireland Boulevard St. Paul, MN 55155-1899 Office Tel.: 651 296-3011 Fax: 651 282-2727 Joseph Bettendorf SEH 120025th Avenue South St. Cloud, Minnesota 56302-1717 July 16, 2007 SUBJECT: SP 233-108-01; STPX 7306(037) Preliminary Engineering for South Bypass Agency Agreement amendment No. 86510 Dear Mr. Bettendorf: Attached are four copies of the agency agreement amendment between the City ofSt. Joseph and MnJDOT, which allows for MnJDOT to act as the City agent in accepting federal aid in connection with the above referenced project. Please review and if approved, have all four copies signed. A Council resolution similar to the example attached, must be passed. The certified resolution should then be placed as the last page in each of the four copies of the agreement amendment. Please verify that the personJtitle authorized to sign as stated in the resolution, corresponds to the signature (personJtitle) on the signature page. Please retum all four copies of the agreement amendment to me for MnJDOT signatures. A fully executed copy will be retumed to you. . If you have any questions or need any revisions, please feel free to contact me at 651.282.6479. ette Roshell, PE j ect Development Engineer I~ ~J~: ~ ~o~ m: Isy K-w-,J-ty> , Enclosures cc: Kelvin Howieson--DSAE File to Resolution 2007-031 Resolution for Agency Agreement BET IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City ofSt. Joseph to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and Administrator are hereby authorized and directed for and on behalf of the City of St. Joseph to execute and enter into an amended agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in the "Minnesota Department of Transportation Agency Agreement No. 86510", a copy of which said agreement was before the City Council and which is made a part hereof by reference. Dated this 16th Day of August, 2007. Mayor Al Rassier ATTEST Judy Weyrens, Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF STEARNS I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the City of St. Joseph at a duly authorized meeting thereof held on the 16th day of August, 2007, as shown by the minutes of said meeting in my possession. Judy Weyrens, Administrator Notary Public Mn/DOT Agreement No. 86510_ AMENDMENT NO.1 TO Mn/DOT AGREEMENT NO. 86510 Agreement Start Date: ___~__ Total Agreement Amount: Original Agreement Amount: Previous Amendment(s) Total: Current Amendment Amount: $ $ $ $ 215,296.00 159,000.00 0.00 64.296.00 State Project Number (SP): 233~108-01 Minnesota Project Number: STPX 7306(037) Project Identification: City of St. Joseph planning study an southern bypass concept This amendment is by and between the State of Minnesota, through its Commissioner of Transportation ("MnlDOT") and City of St. Joseph, Minnesota ("City"). Recitals 1. Mn/DOT has a Agreement with City/County identified as MnlDOT Agreement Number _8651 O("Original Agreement") to provide preliminary engineering; corridor study, and bypass concepts for the Southern Corridor of the community. 2. Agreement is modified to reflect the additional costs for the preparation of the study, due to the discovery of a traditional cultural property within the borders of the study area. 3. MnlDOT and City/County are willing to amend the Original Agreement as stated below. Agreement Amendment In this Amendment deleted Agreement terms will be struck out and the added Agreement terms will be bolded and underlined. REVISION 1. LB. is amended as follows: ELIGIBILITY / COSTS. The estimated cost ofthePreliniinary Engineering is $159,000 215.296. 1. It is anticipated that 80% (up to $ 127,200172.236.80 uncapped) of the cost of the Preliminary Engineering is to be paid from federal funds made available by the FHW A, and that the remaining 20% shall be paid by the City. The City will pay any part of the cost or expense of the work that the Federal Highway Administration does not pay. REVISION 2. ntH. .is amended as follows: B.Mn/DOT's authorized representative is Lynnette Roshell, Minnesota Department of Transportation, State Aid for Local Transportation, Mail Stop 500, StPaul, MN 55155, phone 651.282.6479, 651.366-3822 or her successor. The terms of the Original Agreement and all previous Amendments are expressly reaffirmed and remain in full force and effect. The Original Agreement and all previous Amendments are incorporated into this Agreement by reference. Except as amended herein, the terms and conditions of the Original Agreement and all previous Amendments remain in full force and effect. . - 1 - MNIDOT ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat.9S 16A.15 and 16C.05. Signed: Date: CFMS Agreement No. A- By: Title: ;?1;1YovP t~ -;;{Q - t) 7 Date: By: Title: Date: Mn/DOT Agreement-No. _86510_ MNIDOT AGENCY By: (with delegated authority) Title: Date: COMMISSIONER OF ADMINISTRATION By: Date: -2- (:ITY. OF liT. J [)SI<:I'H Council Agenda Item <6\1 MEETING DATE: AGENDA ITEM: SUBMITTED BY: September 6, 2007 Water Treatment Plant Change Order No. 10 Steve Campbell BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Authorize Application for Payment No. 17 BACKGROUND INFORMATION: Item No.1: Item No.2: Item No.3: Item No.4 & 9: Item No.5: Item No.6: Item No.7: Item No.8 Additional handrail is required per OSHA regulations. Upgrade floor coating from sealer to epoxy in the Office, Lab, and Control Room. Chain-operated gate is a lower cost option than originally specified hydraulic unit. Upgrade floor covering in Entrance corridor from paint to porcelain tile. Installation of "City of St. Joseph" sign on the front of the building. Provide a connection point for addition of an irrigation system. Revise landscaping and associated mulching material to accept and tolerate runoff from an adjacent roof drain. Increase size of the South parking lot per staff request. BUDGETIFISCAL IMPACT: $19,590.00 ATTACHMENTS: Copy of Change Order No. 10 REQUESTED COUNCIL ACTION: Approve Change Order No.1 0 P:\PT\Slstjoelcommon\. council mlg1090607\0506 co# lO.doc ~ SEH CHANGE ORDER City of St. Joseph OWNER July 17,2007 DATE OWNER'S PROJECT NO. Water Treatment Facility PROJECT DESCRIPTION 10 CHANGE ORDER NO. A-STJOE0506.06 SEH FILE NO. The following changes shall be made to the contract documents: Description: Add the following items to the Contract: 1. fustall handrail around Plate Settler per OSHA requirements............................... $6,555.00 2. Apply epoxy coating system to floors in Office, Lab, and Control Room............$1,662.00 3. Provide a chain-operated gate opener in lieu of a hydraulically-operated unit.. ($3,417.00) 4. fustall ceramic tile on floor in Entrance Corridor .................................................$2,436.00 5. fustalllettering (clear anodized) on front of building ...........................................$3,103.00 6. fustall a connection line for the Irrigation System ................................................$1,891.00 7. Revise landscape p1antings to accommodate storm runoff from roof...................$1,554.00 8. Place additional asphalt pavement to expand South Parking Lot..........................$5,560.00 9. Change tile in Entrance Corridor from ceramic to porcelain ................................... $246.00 Total Add $19,590.00 Purpose of Change Order: To provide for additional work performed by the Contractor on the Project. Basis of Cost: ~ Actual 0 Estimated Attachments (list supporting documents) PCO's No. 33, 34A, 35, 36, 37B, 38A, 39,40 and 41 Contract Status Original Contract - Final Completion Net Change Prior C. O. 's ..L to Jt.. Change this C. O. Revised Contract Recommended for Approval: Time Cost $5,764,932.90 $108,687.00 $19,590.00 ft'l/ -AMg\iGl 1'\ 'tC1IJ.7' $5,893,209.90 .. 5ep~~. Ikzce>") ,~,._ ~ Short Elliott Hendnckson Inc. by , ~ Steve Campbell July 31,2007 Approved for Owner: BY BY City of SI. Joseph TITLE Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1 s:\pt\s\stjoe\050600\7-ca\payest. & change orders\change order lO.doc 1I04 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive. St. Paul. MN 55110-5196 SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax $1.. J~$Rbr J~emR@SEb OHANGE OROi3R .... , .... - - .. ~EQU8ST1# POO # ~ATE G5~8ml .;ff JPROJECT!#'050S' . ~~"'~~~~6~tPAC1 C~ST, 12q::rpTAL SUBCONTRACTC0~T ~i ' "~ ;m:l!NDCO$T :$fBlJlt:DERS RfSK 1% , , .After 30 daysl'l'€:ff1SetVf10ur'f}{jpt t6(@~oti8te}hisproposal if it is not fumed into afltl/y executed Gl):${f'ifl,iH)JWt: M7if1ispropaSalmaybe. Jvilhdtawt,rtWJohn T~J.,?~Gpnst Co. ffnot accepted within 10days, ..payroonlto be made within 30 days qfcate ,Q!jnv~: .., st{JQesPll. MNWia~er T~~tlli~ntfil~!1t JTJ.P~OJEpT 11 0.503 P~QPQ$.eD'C~.AN~!S$~DE~' . . . ~EQ4IEStft 'BQP,# DATE o5l1~lOl Z4A PROPOSED OHANGEr PalntedFloorlryg. SY$tern (~evl;"ed} ;stJN1M'ARY:S HE 1ST M#\te~IAL 2. Mat:eriatCost. ;~~Y:rjl~tA$ftotjr\tl~~$~; .. Exp~nd'tit>I'$iM~terl$'IC<>$t.. ".t$.''T<;Jt/~L;t:Jl~,WI$tf{lALfi:~$,r 7,k!~S~R'" ......,.' ," r~~~iil}g9~ ~~Jt~r~~~tptl F:til'lJ,e~.enlnts . ~f-]~Ul\I~~r~\)r'~~~~ . lQ:..l~t;iqr~v~n~~g 11. Toot R~placsmel1t.OQ$t @ @ .<W 6-.50%:, :5~~ 5% $0 Q:O .@. ':~~~.~ $00.03 $~~~~ $1UfQ $'0 .$.0 .so $0' ;:$:9 $0 @ @ $0 13 $0 1i:}' 15 SUBTOTA~ $.100 $100 16 MAt~RU? . 11. @ t5~\}' $ f5;OQ; $UBmpT~t- $1.15 18' S~J.BC.0t~tkAG'f cos;;!" 1~M/~.g~PP '@. 2~'-r,~TAL €.O~Q~NT~G1.ti'd$tr ~1SUBTO'fAl Jl)1.442 : ~72 $t(~i~ $1f1329 z2B0t4l).x:ic!Jst @ 2'3BtJILOER;S'RI:~K 1J3~ $1~ $16 24 Slj)ST0TAl $1;B6i -Afl;er30q~ytiw'e:~S'~rV~t)qtrlCJM tq<ri7}ilf>tib~J<!lie (111s ptopdS.a1 if ;itl~nqltri(niYf! intp e. ff.Jl'j!cx~cut~d ribeit1ge()foiJf. -This fJr(lp()Siiltm~ybli)~lfi#draw(!)t)yJdlm T. Jones Const. Co. ifnofecc@pt@dwllhln1t)(Jt;J}lS; ~PflJi;mantto. t>.ffn1~q~'~~1tfjjf1''3.().:dI!iJl$9fiif,fJ:fe/~rin001ce. 251 CHA:N.GE.gEQ'lJEl$T TQ1AL $1;P6.?1 ":SUB;C<tiN'f'~h'{C1[~g,{#1' United~~jtlhn~;"";;"f "., ~(11~~9~~q;9f:lr:rg ~wl~tg,$~al~r .' TQTAlL ,~\i!,~~Q~T~Qt9R~ TOTA)... suaCONTRP,ipTO~#$ TOTAL SUeJi0NTR:A:CIOFi,.1j4 ' . ",,'_ - '>'0"":';" ".'" ",' _"/_"', TOTAL '$Q,OO ,$"l:~~$(). \(;),1) . , . . -. -. .". '$.q~\QQ ,~m~Qa;~~) ~~(9P ;+-~~<'>~:~~. ;;~1)4;4~,QQ SUBCONTRACTS' $0;00 $oJib $0;00 $0:00 $O~PQ $0:00 SUBCONTRACTOR.TOTAL $O:t;lO, $0_'00 $OJ}~ $0:00 $Q~~Xb . .;.;~..~;.~..~ $cJ,tio ~;QO $tino ~CLdO $('tbo $Q:OO, ..;.;.-~....,;..;.,;-...~"",",,~ $o.no $'1,442JJQ $t.Jp.e$pb.. MN Water Tre<tf;m~}flt Plant , it~flriOJEGT,#tY$()3 Pf{qfPO$SlPGbf.~N$EQf<r;JEf~ RECMEST# PCQ# DATE 05f-10lP7 35 iP~Q}?t1$ED~HAN$E: f\ut()oj~ti;c..g~1~,0p~t;}eXQh~tlg~, sOrvlMAIR.'f;SPlEET ~~,'.,'.._"._..' i.' MATERIAL i M~tettal ;post ~,S;,1lI~$ Tax 4,Mat~fil\lJ l-tahcjUngc'9$l ~.. ~~p~rid~b,f~i r~iClt$ririL'b~# . {j'tOTt\J:. MA rfik!AE-COST 7;~~~~r$ , :Sop:ervJsiM ';~Ft)~ij~; l3eniffti;, ,9Hou;rl~i; Labof'Oo$t 10 Lap0f O.....~rf1e$~ nTq\:d~epJiic~mel)t 'C;()st 1"2 torALLA8()H:C~ST @ /3;!)(l% :;5~~~: :5% Q o {j 0' ;~9 'V~Q:@ '.'o.~;~ p,O'@ ,$.3<},OQ ~~~,if;l~ $.Q,OO ~o $0 $0 $0 $0 ~() ;~ @ '~Q $0 14Ql:rJE~iOtR~OT,C{~STS '1~ . SUBTOTAL $fo;i;l 'SlQO . it? ,MAR;}\:UF' 17 '@ '15% $1 Sj)O stJ~Tbl'AL '$;l~$: 1,;~.'.'$O~gQ~Tf~~.J"00ST 1~MA~fiu# " , .,~' \2:Q'TPr~'~:l;Jt9G\.gNT~ACT yOST L~~ . SUBTOTAL 5% (S3,300) ($ 16.B} . {$3.,46S1 ($:},~~O) ~2 ;apN0;9PST 23 f3UfLOER$RfSk @ 1',8;~.,. ($':M) ($$4)) 24 SUBTOTAl ($3,4!!7:;) ~Allef'3{JiqtlY$Wl$t<P.~jfttVB our r(c;fJtio, rf!fJr')goth:rlf1..1l.11ij...pPgRd$.~lff'ft J'$,npt t!Jf/1fftJJnrQ8 fuJlyexecuted.clu"itlye 0((1(){. :TMs>ti@iiQi;f11m$yt)ffwithdRi~l!'nbY JQnn T, ..)(yne.$C~o.iMt,G(). jfrrpt~ccepter1 wfthli110 d€ws. .Pi;lymeni lo.bemadewithin30 days(}f dt-tif'YQflrWolcf/;; 251 CHANGE REQUEST TOTAL . , '($:3,417)( st. JoeSllh;MN W~t~rrt\!11~tm~lit JTJ P.R()JECT#O,S:~(1 '1 (\.1ATe~lP\L ,,;. .i;J' 4 .Matr,;)rfl)l.l-lam;llljil~ Gq$! 5 ~ s,~ (I (} o t1 $0 1 1\.1l'\lnfH:lwtii SuI5!:lti.lllli(};r\ a Frlng~'B~t'ilfil~ ,~. HOUl'I" l~bt':llte()s! 10 Ll';lbor 11 $\1,00 5% ~~. SO $0 $q 45-~<'f~ $0 '14 crrHEtRD1RECT ;l~ SUBrt'ZtTA:t it) MARI<UP 11 15% $it5 1~~Li8CONiRAprc;,;g$T 1& MARKUP @ 20 TOTAL SUB CONTRACTCQST $U~TC,rrAL -:0''''' t;;-.,,"i.) $14)6' 22 aOND COST @ ~z aUllDERS,ri:lSK 1% '$24- $24 24 SUBTOTAL $2,436 -After: 30dit,\/s we resefVB ourdQhtfuffJMSOUafe fht'SpropOSfJ.f ifff is ;'1ot tUfJfed fnto:a{uify 8XfJGtdetJct1ang~btdet, -This tiroposaJmay be. Yt'ltfiar?l1in bYJdi1f7i "LJ()!i:f!$ CtJfiSt. ,Gel. if .not :acL~p;M '(lfthin 1() days. -p.!wm.:$nt (0 f;tf:1 mt'id.? \1dtf?in 3t)dfiY.s: Qfdat$ .of lnl/oice, 25) . CHANGE REOUssffo:TAL $2.43p f Sf. Jaesphr MNW~terTreatment Plant JT J PROJECT ^'#05Q~ PRqpq$S9Ql--l15fiO'E(:)~QE~ REOUEST,# PG0# mWE O~111i/~7 37B 8R0PGSEI)'0H~NSE; $igf1J'~dder with' clear anodized '.'letf(;lr'Jn~ciBtlon2 SurVlMA RY'Sfl EET 1 .f\llATEJ~IAL , Z'MaterfEtlCbst 3.~~1~~ Tfi,x . . . 4/M.fitwri~lHan#llngCQst . :5Expend~bI0 MitbrJalCost 6 TOTAL r,,'l/6.TSftIAl' COST /.' ~:_:>:':;-_(\" < ',. - -:, ".-' ":-. -~ ",.: "'.--'.-,' - -',','". 'i," 7 LASOf\: . rv1~nh()'() ('$\ , ,'E>~t\/~ip~' . 8:"Fti11geB~nifffs, 9 .Holl~1y LfI9pl\Q'o$t 19L,a,j)'or OY~die;~~ 11 T^OolRe:placementGost 1'2n:rrAL~~0RiGP~T 13.EQUiF'MENT'CQSTS @ @. @ 6.~U~>>, 5.,*' ,-.,.Il. '5%' 1;258 82 63 63 ,$1,466 :eo,o,@ ~;t)@ 20J),@ $30rOO ~4;q~o; $o:A:io . $~OO $.12,Q . .$0 $1:;20 $$;e::t $~t3 @ @ $1~P~J3 . $() 15 StJE33'OTAL $100 1.2,64G 1$ t,,,1J,\;R}KlJ? 17 @ SpBTOTAL 15lJK :S39t:M: . ~$,04:! 18. $"U~bON1'FiAC1' 1~ MA~~~?; @, 4~'l'QI~;I,.;{S1J.ac;~1~;tR~CT(00$T 21stJStOi'AL 5% $0 $P $0 $3,042 22 BONQ"OJZ1ST 23 BUlLl.3E,RSRISK @ "'1(; S~10 $30 24 $LJB+OTAL $$,103 -t'{ftf1,r?,p:;ifii.!#.w(iroS~iV~J)lJr ffghttfrti?liIe.gotl1ilt~~ thi$.lltbf)<)~;t)l it if'is. nqftt1it)~r:JintQ ^alulryei<t'jcut~d'{;h~tifJ$'.. btrlet. - rhiSpropr;g;:JiJrn$y.bf';Wii/)(/rawn~y.J.(jlm T,J()n:(J$CoTl:.~tCoc' if notacc(j)pte<iwifbin10day.:;. -Pa!1'mf}l~t't~,b;e}rflf4dft; Jt.lWW'130(if;lY$ of. &'ff).I(1 ()rmv().~bl't, 25J .CHAt~:GE 1~E6uE~T 'rOTAl'" $$\1031 St. Joesph, MN Water Treatment Plant JTJ PROJECT # 0503 PROPOSED CHANGE ORDER REQUEST # PCO # DATE 06/08/07 38A PROPOSED CHANGE: Tap Line for Irrigation System SUMMARY SHEET 1 MATERIAL 2 Material Cost 0 3 Sales Tax @ 6.50% 0 4 Material Handling Cost @ 5% 0 5 Expendable Material Cost @ 5% 0 6 TOTAL MATERIAL COST $0 7 LABOR Manhours 28.0@ $30.00 $840 Supervision 4.2@ $40.00 $168 8 Fringe Benifits 28.0 @ $0.00 $0 9 Hourly Labor Cost $1,008 10 Labor Overhead @ 450/0 $454 11 Tool Replacement Cost @ 5% $50 12 TOTAL LABOR COST $1,512 13 EQUIPMENT COSTS $0 14 OTHER DIRECT COSTS $100 15 SUBTOTAL $1,612 16 MARKUP @ 15% $241.80 17 SUBTOTAL $1,854 18 SUBCONTRACT COST 19 MARKUP @ 20 TOTAL SUB CONTRACT COST 21 SUBTOTAL 5% $0 $0 $0 $1,854 22 BOND COST 23 BUILDERS RISK @ 1% $19 $19 24 SUBTOTAL $1,891 -After 30 days we reserve our right to renegotiate this proposal if it is not turned into a fully executed change order. - This proposal may be withdrawn by John T. Jones Canst. Co. if not accepted within 10 days. -Payment to be made within 30 days of date of invoice. 251 CHANGE REQUEST TOTAL $1,891 ( St. Joesph, MN Water Treatment Plant JT J PROJECT # 0503 PROPOSED CHANGE ORDER REQUEST # PCO # DATE 06/13/07 39 PROPOSED CHANGE: Landscape Change per S.E.H Dwg. SUMMARY SHEET 1 MATERIAL 2 Material Cost 0 3 Sales Tax @ 6.50% 0 4 Material Handling Cost @ 5% 0 5 Expendable Material Cost @ 5% 0 6 TOTAL MATERIAL COST $0 7 LABOR Manhours O.O@ $30.00 $0 Supervision O;O@ $40.00 $0 8 Fringe Benifits ~ O.O@ $0.00 $0 . 9 Hourly Labor Cost $0 10 Labor Overhead @ 45% $0 11 Tool Replacement Cost @ 5% $0 12 TOTAL LABOR COST $0 13 EQUIPMENT COSTS $0 14 OTHER DIRECT COSTS $100 15 SUBTOTAL $100 16 MARKUP @ 15% $15.00 17 SUBTOTAL $115 18 SUBCONTRACT COST $1,341 19 MARKUP @ 5% $67 20 TOTAL SUB CONTRACT COST $1,408 21 SUBTOTAL $1,523 22 BOND COST @ 1% $15 23 BUILDERS RISK $15 24 SUBTOTAL $1,554 -After 30 days we reserve our right to renegotiate this proposal if it is not turned into a fully executed change order. - This proposal may be withdrawn by John T. Jones Const. Co. if not accepted within 10 days. .Payment to be made within 30 days of date of invoice. 251 CHANGE REQUEST TOTAL $l,554l SUBCONTRACTOR #1 Minnesota Valley Landscape Add rock/plants ect... Delete Plants & Mulch f~ $c..k...:J....Ie.. 8 V\,,'~ prtC-fl.... TOTAL SUBCONTRACTOR #2 TOTAL SUBCONTRACTOR #3 TOTAL SUBCONTRACTOR #4 TOTAL SUBCONTRACTS $0.00 $3,167.00 ($1,826.00) $0.00 $0.00 $1,341.00 t $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBCONTRACTOR TOTAL ...,. '. .' '. """, -::",. ",:"', ,..~" ',' , +."k.i' ., $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,341.00 7 , $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sf. Joesph, MN Water Treatment Plant JT J PROJECT # 0503 PROPOSED CHANGE ORDER REQUEST # PCO # DATE 06/13/07 40 PROPOSED CHANGE: Adding asphalt and deleting sodding in lower parking lot SUMMARY SHEET 1 MATERIAL 2 Material Cost 3 Sales Tax 4 Material Handling.Cost 5 Expendable Material Cost 6 TOTAL MATERIAL COST 7 LABOR Manhours Supervision 8 fringe Benifits 9 Hourly Labor Cost 10 Labor Overhead 11 Tool Replacement Cost 12 TOTAL LABOR COST @ @ @ 6.50% 5% 5% b O.O@ OiO@ O,Q@ $30.00 $40.00 $0.00 @ @ 45% 5% 13 eQUIPMENT COSTS 14 OTHER DIRECT COSTS 15 SUBTOTAL 16 MARKUP 17 @ 15% $15.00 $115 $5.082 5% $254 $5.336 $5,451 1% $55 $55 $5,560 SUBTOTAL 18 SUBCONTRACT COST 19 MARKUP @ 20 TOTAL SUB CONTRACT COST 21 SUBTOTAL 22 BOND COST @ 23 BUILDERS RISK 24 SUBTOTAL -After 30 days we reserve our right to renegotiate this proposal if it is not turned into a fully executed change order. -This proposal may be withdrawn by John T. Jones Const. Co. ff not accepted within 10 days. -Payment to be made within 30 days of dale of invoice. 251 CHANGE REQUEST TOTAL $5,560 I SUBCONTRACTS SUBCONTRACTOR #1 Minnesota Valley Landscape Delete Sod $0.00 ($391.20) $0.00 $0.00 $0.00 TOTAL ($391.20) SUBCONTRACTOR #2 Baurtey Remove Dirt, Add base & Asphalt $0.00 $5,473.00 $0.00 $0.00 $0.00 TOTAL $5,473.00 SUBCONTRACTOR #3 TOTAL SUBCONTRACTOR #4 TOTAL SUBCONTRACTOR TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,081.80 PRqJECT# Clt'}{)~ f,1!KO?O$E.O"OHANGE.'OF{[)I3R F~EqUS$l"# PG(9,tt Q.q,i1~.I07 41 PRQPOSED GHANGE: 'Chaf1gElQtJar~UI~tQP9IJ~.@J~il1 t~\? SUM~;lAH'Y$HEET, 1 ,M;l\lERIAL .:2 'M,9te~~1l Cost :3'Sale~ Tax :4M~te.ria1 Handlirlg'Ctfst r;xl1erid~!;ite M~t~?l Cost TQrAL~~ATe~n~Lho$r LAa6rit. " ':iJ:~~~i~~ , ,8 Frlf1:gieHe:liifits ;16:t:~~~::~~~~1 '1j, Tq9r;f1~pl~~m~n,1: CO$l "12 T()TALU\BORJ~OSH" ,~ -", "_"'i_;,.': -""-";,' ",'" ;..>-,- -,-: -' ,- '- <_, _:-' c' - ,',,_ ':, @i', -,';,,:,,"'1' @: @ ?% :p o o o $(j O;Q.(f!{ o.iQ~" ChO'~, $~.D:pJ}i Siito;ou'; ",~O.{lO Iitf:".: ~; ~;. 45%, 5% $0 $0 $0 $0 $0 $0, ~Q 43 EQtJrPMSJwr, COSTS ... -.....',.,.'. " -', ,--",'." $tJ 14 OTHEROI~ECTCOSTS "'15> $:lJtlTQ.Tfl\L ,.., - , $0 $0 .1 GMARKtI~ @r .\-.~" ~~% , $'(};QU $VBtt~TI\L, $0. 18SJ,J130Qr';Ff~ACT {~QST ~:'f:~~tm.'0C1NtAACTOO$T $U8TOTAL @ 5% $~30, $12' $242 $242' @ ......,. 1% $2 $2 23 !?tlllPSR$ RiSK 24 sus:rcnAL $p'U:). 7!w'te:rtiiO(j$YS:I.vE1Fesp'rvt=rpul't~qFlt to iJ'!l'!e,(jDtiate thi$prqi~()~#J} JfTt.J$rl6itU~(Jer;HneQ ,/'1. filJl!l~xectJff':cfcb&nf1e,oirier. ~f'hi$''ptoposaJmtJ.y4,H!'J withdr<ilwn byJann,l. Janes OMSt. Go: if no1tu:;ctiptitd .w./thIJiJ 40 (J<J}ls. ~P8,yrr'J.~'~tt~,,1JempdfJ Wirlrfn3(Jd<:Jy'S. Qf da1i?pflnvf:jlc'e' 25~ : c;HANci:E REQlJEST To:rAL $2461 em' OF 1m JOiSl!:PH Council Agenda Item g'c.. MEETfNG DATE: September 6, 2007 AGENDA ITEM: Engineer Reports - Project Updates SUBMITTED BY: BOARD/COMMISSION/COMMITTEE RECOMMEN DATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: The City Council has received concerns regarding two street projects and sod restoration. Both concerns have been forwarded to SEH by the Administrator. One issue revolved around sod on 8th Avenue with the concern that the boulevard is mainly weeds. The second concern was the sod restoration at 200 Minnesota Street East. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED COUNCIL ACTION: Informational only Judy Weyrens From: Sent: To: Cc: Subject: Tracy Ekola [tekola@sehinc.com] Thursday, August 30,20071:50 PM Judy Weyrens Randy Sabart; Jerry Siegfried 200 E. MN St. - Mary Stamps Sod Complaint at 200 E. Minnesota Street - Mary Stamps SEH met with the home owner on August 23,2007. The turf at 200 E. Minnesota Street is in poor condition due to lack of watering and several areas have an uneven appearance/non-uniform grade. The home owner indicated that her complaint was regarding the uneven appearance. The contractor made repairs to sod in this area (this address as well as others is listed on repairs made on Oct 10,2006, per contractors fax dated October 19,2006.) While the grade is not even, I explained to Mary Stamps that the contractor maintenance period expired as of April 24,2007, and since we didn't have her complaint prior to that weare not able to get the contractor to fix the grade issues since the maintenance period has expired. There were select areas repaired this spring that were due to previous complaints or problems, but we did not have this address on the list of concerns. Date of Original Sod Installation: September 23,2006 Date of Repairs (per Kowsary Turf): October 10, 2006 Public Assessment Hearing: October 11, 2006 End of Growing Days/Contractor Maintenance Period (based on 30 growing days after date of repairs): April 24, 2007 Initial complaint from home owner: May 8, 2007 Second complaint from home owner: August 21, 2007 Sod Maintainance was discussed in Project Newsleters 6 through 8. Newsletter 6 provided general information about the turf maintenance and the contractors responsibilty. Newsletter 7 was mailed to residents at end of October 2006 and stated the contractor has had crews onsite repairing areas with uneven subgrade or other installation issues and that the contractor is responsible to ensure the survival of the new sod for the first 30 days after placement. Newsletter 8 was mailed in early May 2007 and indicated that the contractor maintenance period had expired. The project specifications require the Contractor to maintain turf for minimum of 30 growing days after placement. Maintenance of turf areas shall consist of watering, weeding, cutting and trimming, and other operations such as rolling, regrading, and replanting as required to establish a good stand of turf, free of weeds and other obnoxious grasses and without eroded or bare areas. Growing Day is any calendar day exclusive of those days from June 10 to August 10 and those days from November 1 to April 15. 1 Judy Weyrens From: Sent: To: Cc: Subject: Tracy Ekola [tekola@sehinc.com] Thursday, August 30, 2007 1 :57 PM Judy Weyrens Randy Sabart; Jerry Siegfried Update on 8th Avenue Improvements - Turf Establishment The turf on 8th Avenue Improvements project has problems with weeds in the newly established boulevard areas. The boulevards were seeded instead of sodded due to homeowner preference and due to the late fall project schedule. Date of Seed, Fertilizer and Futera Blanket Installation: November 9, 2006 End of Growing Days/Contractor Maintenance Period: May 15, 2007 The grass was fully established by mid May 2007. However, it appears due to lack of watering over the summer months that the grass in some areas has not survived and weeds are a problem. Watering of new turf is necessary to fully establish the lawn; without watering the turf dies and weeds become an issue. Lawn care instructions were provided in Newsletter No.2 in mid October 2006 indicating watering after the 30-day maintenance period was the responsibility of the homeowner. We have contacted the Contractor regarding the weeds. C&L indicated that the lawn was in good shape after the 30 day maintenance period. They are discussing this issue with their turf subcontractor, but they do not feel the additional maintenance is their responsibility. C&L indicated they could provide suggestions to the homeowners in this area regarding maintenance to re-establish the turf (Le. "weed&feed" application followed by additional seeding application.) I will let you know when I find out additional information from C&L or their subcontractor. Tracy L. Ekola, PE I Associate SEH - St. Cloud, MN . 320.229.4406 direct 320.250.6147 cell tekola@sehinc.com www.sehinc.com 1 crn' OF llT. J~IISt!:PH Council Agenda Item ~ MEETING DATE: September 6, 2007 AGENDA ITEM: Roof Assessment SUBMITTED BY: Administration and Public Works BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Staff recently met with McDowall Company to discuss a roof maintenance agreement. This agreement would provide for annual inspections of the roofs of six City Facilities. We have had some problems with leakage and they have been repaired as they occur. The service offered by McDowall would inventory the current conditions of the roofs and identify issues and when maintenance should be completed. As you can see from the enclosed, the maintenance agreement will cost $ 750.00 per year. Since we do not have staff that specializes in roofing, it makes sense to protect the investment. BUDGET/FISCAL IMPACT: building maintenance budget ATTACHMENTS: Service Agreement from McDowall REQUESTED COUNCIL ACTION: Authorize the Administrator to execute a one year agreement with McDowall Company to perform an annual roof inspection at a fee of $ 750.00 MJPIERING the elements August 27, 2007 City of St. Joseph 21 1st Avenue NW PO BOX 668 St. Joseph, MN Attention Judy Weyrens: RE: Roof Assessment The following is a Roof Management Program that McDowall Company offers with a description and quote for St. Joseph City Hall, Old City HalllPolice Garage, the Fire Hall, Pump House 3 and 4 and the Lift Station. Roof mana2ement pro2ram. inspection once a year Roof inspection done once a year (spring or fall) with an annual report. The report includes the following: 1. General roof information 2. Five or ten year repair and re-roofbudgets 3 . Warranty information (as available) 4. Work history 5. Defects with pictures 6. Inspection assessments 7. Recommendations 8. Drawings 9. User-friendly computer software system to view and update your facility reports McDowall Company will work with your facility managers to set-up report programs to fit your needs. A spring or fall inspection includes the following: Annual inspection: 1. Conduct roof investigation using roof inspection guide a. Thoroughly check all roof penetration flashings b. Thoroughly check all roof perimeter flashings c. Thoroughly check all scuppers and drain flashings d. Note obvious problems with roof accessories e. Temporary repair (if applicable) f. Make repairs to any defects under the manufacturers warranty 2. Remove debris from roof drains and scuppers 3. Remove normal roofing debris from roof (branches, bottles, wire...) this does not include debris caused by other trades or remodeling 4. Prepare annual report (can be prepared spring or fall) 5. Prepare repair scope if roof needs any immediate repair -- Roofing II Heating a Air Conditioning . Energy Management ~ P.O. Box 1244 . St. Cloud, MN 56302 · phone: 320-251-8640 · Fax: 320-251-9317 · www.mcdowallco.com Equal Opportunily Employer/Contractor City of St. Joseph August 27,2007 Page 2 The cost for the above-mentioned service would be SEVEN HUNDRED AND FIFTY DOLLARS DOLLARS ($750.00) per year. THERE IS NO LONG TERM AGREEMENT WITH MCDOWALL COMPANY; ALL ROOF MANAGEMENT AGREEMENTS ARE RENEWED YEARLY BY SIMPLY PAYING YOUR INVOICE. ROOF MANAGEMENT AGREEMENTS MAY BE CANCELLED BY SENDING IN A WRITTEN NOTICE WITH YOUR CURRENT INVOICE. INVOICES ARE SENT OUT ON JANUARY 15 OF EACH YEAR. THE FIRST INVOICE WILL BE SENT OUT PRIOR TO THE FIRST INSPECTION OF THE ROOF MANAGEMENT PROGRAM. Thank: You, MCDOWALL COMPANY ~ )1c09\J.Jl Tom McDowall (320) 251-8640 Accepted .By: Date: M4I1ERING the elements 9 REASONS WHY A ROOF MANAGEMENT PROGRAM IS GOING TO BENEFIT YOU AS A BUILDING OWNER/SUPERVISOR? 1. You reduce the chance of consequential damages to both the interior of your building and your roofing system. 2. You will be able to control your facilities budget for any future roofing expenses. 3. You will reduce the chance ofa roofleak(s). 4. You will reduce the chance of a surprise major roof repair. 5. You will extend the life expectancy of your roof. 6. You are going to know what condition your roof is in. 7. You will eliminate your maintenance responsibilities of your roof. 8. You will optimize productivity in the workplace by reducing the chance of a leaking roof. 9. You will improve the reliability of your roof. - Roofing II Heating I]Air Conditioning . Energy Management ~ P.O. Box 1244 . St. Cloud, MN 56302 · Phone: 320-251-8640 · Fax: 320-251-9317 · www.mcdowallco.com Equal Opportunily Employer/Contractor CITY OF 1fT. JOSlePR Council Agenda Item \ \ )J MEETING DATE: September 6, 2007 AGENDA ITEM: Easement Release SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMM EN DATION: PREVIOUS COUNCIL ACTION: In 2001 the City Council and Planning Commission approved a plat entitled Indian Hills. This plat is located adjacenttoNorthland Drive. DM Building platted the property and retained the property east of Northland Drive. BACKGROUND INFORMATION: The original plat included an easement separating lot 1 and 2 block 1 and a second easement in the southeast corner. DM Building has been working with the City Engineer to grade the property and assign the correct easement. They have provided the City with the required easement as approved by the City Engineer. The Council must release the original easement and authorize execution of the new permanent drainage easement. BUDGET/FISCAL IMPACT: ATTACHMENTS: Utility Easement REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute the Permanent Utility Easement for the Indian Hill Park Plat, Block Two. 11 Seventh Avenue North P.O. Box 1433 St. Cloud, MN 56302-1433 320-251-1055 Toll Free 800-445-9617 Fax 320-251-5896 rajhan@rajhan.com www.rajhan.com Frank J. Rajkowski ." Gordon H. Hansmeier Thomas G. Jovanovich" Paul A. Rajkowski" Kevi n F. Gray William J. Cashman Richard W. 5obalvarro LeAnne D. Miller Peter J. Fuchsteiner Susan M. Dege Sarah L. Smith-Larkin" Troy A. Poetz Gregory J. Haupert Jason T. Bretto Matthew W. Moehrle Melissia R. Christianson Kristi D. Stanislawski Lori L. Athmann REr'F"!'--""; .v,._IVLL L J. 20u] ~ ~ :, ; t.~ r", ~,. V,rrwRajkOWSki " . f ~~~~ lid. July 23, 2007 Mr. Dorian Davidson DM Building Corporation P.O. Box 797 St Joseph MN 56374 Re: Easement Our File No. Dear Dorian: Enclosed please find the revised Easement relating to Indian Hill Park Plat in St. Joseph. You will need to sign the easement as the chief manager ofDM Partners Enterprises, LLC. Al Rassier and Judy Weyrens will have to sign the Easement on behalf of the City of St. Joseph. Sincerely, RAJKOWSKl HANSMEIER LTD. GJHlbaz Enclosure Frank J. Rajkowski and Jason T. Bretto are admitted to practice in North Dakota, Gordon H. Hansmeier in North Dakota, South Dakota and Wisconsin, Paul A. Rajkowski and Sarah 1. Smith-Larkin in Wisconsin, William J. Cashman in South Dakota, Richard W Sobalvarro in North Dakota and South Dakota, and Melissia Christianson in Wisconsin and Michigan. . Member of American Board of Trial Advocates. "Qualified ADR Neutral. PERMANENT DRAINAGE EASEMENT 1h This agreement is made this ~ day of JU~~ ' 2007, by and between DM Partners Enterprises, LLC., a Minnesota limited liability company, ereinafter c.alled "Grantor" and the City of St. Joseph, Minnesota, a municipal corporation under the laws of the State of Minnesota, hereinafter called "Grantee." That for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, paid this date by Grantee to Grantor the receipt and sufficiency of which is hereby acknowledged, the Grantor does hereby grant and convey to the Grantee and its assigns, forever, a perpetual drainage easement, through and under the following described premises situated in the County of Steams, State of Minnesota, to-wit: That part of the east 168 feet of the west 440 feet of the north 20 feet of the south 50 feet of Lot 2, Block 2, Indian Hill Park, a duly recorded plat thereof, on file and of record in the office of the County Recorder, Steams County, Minnesota. AND An easement over, under, and upon that part of Lot 2, Block 2, Indian Hill Park, a duly recorded plat thereof on file and of record in the office of the County Recorder, Steams County, Minnesota, described as Being 8 feet in width whose centerline is defined as lying between the Point of Beginning and Point "A" as described below, Being 15 feet in width, whose centerline is defined as lying between Point "A" and Point "B" as described below, and Being 20 feet in width, whose centerline is defined as lying between Point "B" and the east line of the west 440 feet of said Lot 2, Block 2, Indian Hill Park: 1 The centerline being described as follows: Commencing at the Northeast Corner of said Lot 2, Block 2, Indian Hill Park, thence South 89020'25" West, on an assumed bearing along the north line of said Lot 2, Block 2, Indian Hill Park, a distance of 66.00 feet, to the Point of Beginning of the centerline to be described: Thence South 30033'00" West, a distance of 112.73 feet, to a point hereinafter referred to as Point "A": Thence South 71044'22" West, a distance of 71.79 feet; thence South 00008'41" East, a distance of 223.58 feet, to a point 10 feet northerly of as measured at right angles to the south line of said Lot 2, Block 2, Indian Hill Park, said point hereinafter referred to as Point "B": Thence North 84053'31" West, parallel to and 10 feet northerly of the south line of said Lot 2, Block 2, Indian Hill Park, a distance of 140.30 feet, more or less to the east line of the west 440 feet of said Lot 2, Block 2, Indian Hill Park and there terminating. The side line of said easement shall be prolonged or shortened to terminated on the north line of said Lot 2, Block 2, Indian Hill Park, and on the east line of the west 440 feet of said Lot 2, Block 2. Together with An easement over, under, and upon that part of Lot 2, Block 2, Indian Hill Park, a duly recorded plat thereof on file and of record in the office of the County Recorder, Stearns County, Minnesota, described as follows: Commencing at the Northeast Corner of said Lot 2, Block 2, Indian Hill Park, thence South 89020'25" West, on an assumed bearing along the north line of said Lot 2, Block 2, Indian Hill Park, a distance of 66.00 feet; Thence South 30033'00" West, a distance of 101.31 feet, to the Point of Beginning of the easement to be described; Thence South 48028'30" East, a distance of 28.46 feet; Thence South 0009' 40" East, a distance of 34.21 feet; Thence South 89056'34" West, a distance of 56.26 feet; Thence North 00003'26" West, a distance of 53.10 feet; Thence North 89056'34" East, a distance of 34.91 feet, to the point of beginning. TO HAVE AND TO HOLD UNTO said Grantee, its successors and assigns. 2 IN WITNESS WHEREOF, the parties have hereunto executed this document the day and year first above written. GRANTOR DM Partners Enterprises, LLC. By STATE OF MINNESOTA ) ) ss. COUNTY OF STEARNS ) This instrument was acknowledged before me on -J W'j ~/y Partners Enterprises, LLC. a Minnesota limited liability company, Grantor. , 2007, by DM NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK) ~crl \)~~ SIGNATURE OF NOTARY PUBLIC OR OTHER OFFICIAL , 8.......'.'.. RUTH DAVIDSON I · . .....:. NOTARY PUBUC-MINNESOTA I Y MyCOlIlIlllssb, ExpiesJen. 1t,2010 3 GRANTEE CITY OF ST. JOSEPH, MINNESOTA By Alan Rassier, Its Mayor By Judy Weyrens, Its City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF STEARNS ) This instrument was acknowledged before me on , 2007, by Alan Rassier and Judy Weyrens, the Mayor and the City Administrator respectively of the City of St. Joseph, Minnesota, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation, Grantee. NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK) SIGNATURE OF NOTARY PUBLIC OR OTHER OFFICIAL TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD CONTINUE TO BE SENT TO PREVIOUS OWNER THIS DOCUMENT DRAFTED BY: Gregory J. Haupert - 0320213 Rajkowski Hansmeier Ltd. 11 Seventh Avenue North P.O. Box 1433 St. Cloud, MN 56302 Telephone: (320) 251-1055 4 u ~ ~ ~ r.IJ. ~ r.IJ. i:2 ~ ~ ri:l ~~ za: ~~ r.IJ. -.J <. ~;::ll- ~:J:g ?zUJ ~<.z L... 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I!I - u --:.. ~ -, \ I I t:I~ I ~I Sj I ':~I : i:iil ~ ~ \ I " I I I / I , , , , \ '" 1 " ~""'. ~ =~ ':.! .- l;~i' ~i} ~~s1i ill · -', " \ I ~i1~:::~ il;~~~ .Ii." o......9~ ~~p ~ e :; e! ,. " " ~ ::i/\!eC afl':'ll~":"'~or; \,------/---~~~:::! ~~EEIlg tJ5~ei; 9&~~Si a : MEMO To: Ron Wasmund From: Gary Utsch CC: Judy W~yrens Date: August 27, 2007 Re: Rental Properties Ron, The City of8t. Joseph this year has 144 total rental properties. This is up a little from last year, because of some new interim use permits, and the addition of Iverson Townhomes. This calculates out to 444 individual units to inspect. As of August 27, 2007 final inspections for 66 properties took place and Certificates were issued. The City has 19 properties that have not been inspected for the first time and has 59 properties that need to be re~inspected. c::;::: ary u2 Inspectron, Inc. Rental Housing Inspector ST. 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Eii) CI):C U)u. :3:c -:E a..() o - ~ ~ c CI:I E ;:, :C.c:M ...~o .EOM .....ZCD CI:I_LC') - .- CI) Z .eCl) CI:Ib:E :c en ft S"C"C o C ;:, U)N.2 CI) I () c_ . co- :ij.....en CI:I ... - c CI) () C) ... o +oJ J9 :c CI:I .c:o Scn oco U)CO CI) I cc.c clt.l ._ c.c Eo -N eM - c CI) i CI:I E CI) U) CI:I CI) c: ~ a (8~ ~ ~ ~f 1 ~ ~ i~ ~ Central Minnesota ~ Habitat ,," for Humanity@ 15 u LLot L lI\.,g VlO VVles . 15 uLLot L lI\.,g VIO-p e. 1V'v steClVV'vs', sltlevblAvV've, WvLgltlt ClV'vd lSeV'vtoV'v ~olAV'vHes' 701 2nd Street North, St. Cloud, MN 56303. phone 320-656-8890 or 1-888-656-8890. fax 320-656-8841 . email habitat@cmhfh.org Central Minnesota Habitat for Humanity General Facts . Habitat for Humanity is an ecumenical Christian housing ministry open to people from all walks of life. . Mission: dedicated to eliminating poverty housing in Central Minnesota and to making decent, affordable shelter for all people a matter of conscience. . Habitat has partnered with 45 families to build 45 homes in Stearns, Benton, Sherburne, and Wright Counties. Current building projects are in St. Cloud, Elk River, Paynesville, and now St. Joseph. Future ones: Foley and Monticello. . 44 of out of the original 45 homeowners are still living in their Habitat homes. . Habitat homeowners pay monthly mortgage payments with a no-profit mortgage. . Habitat homeowners are families who are in the 30-60% of the median income. For example, Housing and Urban Development guidelines for Stearns County, family of four would earn $23,500 up to $47,100. St. Joseph Habitat Proiect Facts . Future home location: 706 2nd Ave., home for single mother and two children. . Community Supporters include: Central Minnesota Federal Credit Union, Sisters of the Order of Saint Benedict, The Jim and Yvonne Sexton Foundation, Saint John's Abbey, College of Saint Benedict, Saint John's University, Saint John's Preparatory School, Resurrection Lutheran Church, St. Joseph Jaycees. . Projected costs to build home with land: $155,000. . Community support has raised over $100,000. Remaining goal: $50,000 of cash and in-kind building materials support. . Timeline: Community groundbreaking ceremony in October. Tentative completion date: May 2008. City and Community Benefits . A Habitat for Humanity homes creates affordable housing stock for St. Joseph. With the decline of Life Cycle Housing, this is an example of a sustainable affordable homeownership program. . Habitat homeowners contribute to the community's tax base as they pay property taxes. . Habitat homes and families enhances neighborhoods. . The St. Joseph Habitat Project has and will continue to create a community spirit and sense of collaboration among the supporters and volunteers. . Everyone from the community can participate! www.centralminnesotahabitat.org anitytg 70 I 2nd Street St. Cloud, MN 56303 320-656-8890 September 5, 2007 Honorable Al Rassier Mayor, City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph MN 56374 Dear Mr. Rassier, Central Minnesota Habitat for Humanity is in the final planning stages for the St. Joseph Habitat home. A building lot has been purchased at 706 2nd Avenue and a St. Joseph family in need has been chosen to be the new home owners. The support from the St. Joseph community has been very strong. We are very grateful for the support of Saint Benedict's Monastery, St. John's Abbey, The College ofSt. Benedict, St. John's University as well as many of the area businesses, churches, civic groups and individuals. However, as we finalize our building plans we have found that many ofthe costs have been higher than expected. This would include the various building permit and hookup fees charged by the City of St. Joseph. The city staffhas estimated the fees for our Habitat home to be approximately $6,500. We would like to request that you and the city council consider adjusting these fees for this worthy cause. This Habitat home represents a partnership between this community and a family that earns between 30% and 60% of the median income for this area. The building of this home will result in one more affordable home in St. Joseph, an opportunity for a new life for a low income family and another good new home built in a St. Joseph neighborhood! Quite often the city governments of the communities where we build Habitat homes have supported the efforts by waiving fees or donating land. We would welcome any such support that you could give us here in St. Joseph. Thank you and the City Council for you consideration. If you are interested in more information on Habitat for Humanity or this specific project, please contact either of us. Sincerely, Sister Gen Maiers 81. Joseph Habitat Co-chair 320-363-7183 Wilbur Wilkens 81. Joseph Habitat Co-chair 320-363-4555 I; V4' 8'Ml tJ8' N 6'-10' ~ ... \) (J)r ~ ~ ~ ~ ~ Om m ~ ~-n ~ ~ ;0 ;!i t!1-1 ::::::: m ~ r II m -;: - I ~ -I ~ .., ~ \jJ ~-n (J) UJ p./U ~ ~ ~~~ 0 hiO ~ l> ..z ~ ~ ~~~ ~ t!1 () ~ -I ilm ^ m ::::::: !' II r ~ m ;:; -;: r ~ I m II ~ '< ~ ~i;!l -;: m 11 z~ I -< Q l> ~ ~ -t ]>. 0 -t 0 Z Z ~ (J)/U 0- ~G\ t!1I -I S G'm IIrw mlk ~ -< l~~ l> ~~~ -t a;R~ o ;0 z m::t 11;< ~o: 2g ill' 3i ~. ttl --{ D )::. ...,.., ):> LJ .-f -< . :-.. ~Tj ~ ~~~ =::-- -:- r ,,1 ..' ~:n< ~ ~ :~~ . 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REMODELING I-lA61TAT FOR I-lUMANITY RAM6LER PLAN FLOOR PLANe ~ <PO'> il ~ ~m z a , mO "-J J ~o , ~ -z ~ n , I -::: , z ~ , .. z g g ~~ \)J <PIU ~o lllW !!l;4 9'..". 8'-1 V&t b'-I~. ~ g ~lJ ~ I i ~ -, ~ ~ ':1> ~ ~z m r--- - -------1 I I !~ I I I l~ : I _______-1 I , I , I I I'"~ !!'- " i~ , " oOoOt OOoGe (JOoOe '00 " ,.. " :0:0: loOe " '00 ::=:: jjjj1 I ooo"ciU ...le ~~U .....2 .00 " .., .. co, :~:~: =:=:: -, I I I I I I I I I !~ j!!' 1 " I I ----' ::I 1.3 I~ ..I ~~ N ii~ E G\ ~~i ~ l> 1> a~~ m '/U ili~~ .. '1> ~~~ - G\ h~ ~ 0'> m z~ ~ ~ " I-J:t: ~ -0 -0 ZC 2 :;i 2 , ~tl z , z z , , , '" " ~ , ~ " ~ II i ~ ~ <PZ J I :1 ~ e~~ '" ~ --f :~~ ~r I . F " ~ ~ '" ;;I gii giN o~ ~~ cooe :0:":0: 5.... :::~ l~ ~'~'~'i ooot co. o....t Gooe m! ~! n;~ i ~~ ~ n~~ ~~i ~ ~ ~ II ;! n i! ij Ii ! !1~1 !l~ ! 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