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Home My WebLink About2007 [10] Oct 04 {Book 41} Judy Weyrens Administrdtor MdYor AI Rdssier Councilors Steve Frdnk Rick SchultZ Renee Symdnietz Ddle Wick www.cityofstjoseph.com CITY Of ST. JOSEPH St. Joseph City Council October 4, 2007 7:00 PM 1. 2. 3. Call to Order Approve Agenda Consent Agenda a. Minutes - Requested Action: Approve the minutes of September 6,2007. b. Bills Payable - Requested Action: Approve check numbers 039345 - 03940l. c. Gambling Site Permit - Requested Action: Accept the Application for Lawful Gambling of the Outdoor Without limits to conduct off-site Gambling at the Trobec's Event Center on October 23, 2007. d. . College Avenue/CR121 Sanitary Sewer Repair at MH#21- Requested Action: Accept the sanitary sewer repair pursuant to mediation settlement agreement. e. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #2 for the 2007 Jade Road Improvement Project and authorize payment to R.l. Larson Excavating in the amount of $572,697.29. f. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #9 for the 2005 Northland Heights Project and authorize payment to Erin Contracting in the amount of $60,381.96. g. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #3 for the 2007 East Side Improvements and authorize payment to Hardrives in the amount of $130,077 .93. h. Application for Payment - Requested Action: Authorize the Mayor to ex.ecute Pay Application #4 for th~ 2006 8th Avenue NE Improvements and authorize payment to C & L Excavating in the amount of $14,084.89. i. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #10 for the 2006 Street Improvement Project and authorize payment to C & L Excavating in the amount of $10,987.59. j. Treasurers Report - Requested Action: Accept the August 2007 Revenue/Expenditure . Report as presented and authorize the funds transfer as requested. k. Variance/Building Plan - Requested Action: Accept the recommendation of the Planning Commission granting a variance on the parking requirements for the Monastery of St. Benedict and approve the development plan to construct a residential facility entitled Marmion. I. Capital Equipment Request - Requested Action: Authorize the computer replace for the Police Chief at an estimated cost of $ 2,000. m. Liquor License Transfer - Requested Action: Authorize the Mayor and Administrator to execute the on Sale Sunday/Sunday liquor license to Stonehouse Tavern & Eatery LLC, with new partnership. 4. 7:00 PM 5. 7:00 PM Public Commentsto the Agenda Delinquent Receivable Hearing 6. 7:05 PM Tim Flaherty - Coalition of Greater MN Cities, update 7. City Engineer Reports 8. Director of Public Works Report 9. Mayor Reports 10. Council Reports 11. Administrator Reports a. Update on Habitat Fees 12. Adjourn 2.., College Avenue North, PO Box P h 0 n e , 2. 0 . ,6 , . 7 2. 0 I b b 8' S din t 10 s e ph, M inn e sot d ,. b l7 4 FdX . ,2.0.,6,.0,42. ST. JOSEPH CITY COUNCIL October 4, 2007 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME 1. ~ L,~"," n"~{7 2. 'SIP~~ 3. J.J~L ~ 4. "dP~AL" _ {gcyd U/lllt~o ~ "l/lusvv~~7 j I UvVVv')(y( j ~~ 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Jli~;:Z),. /(;/)../ (,~.,. ADDRESS 57 \ V ~ {~ <:L"\- -*Lf10 S-\-. \)cu& >~/cJ-3 /t>V ~ ~ /(J't~( ~ .-51-- J 0 '2~ [ O~ -Z If.-dJ Ph (J 5 E 115&i C5B ~!M/{1. fdJL.~kj J~~ ~ ~ ' DRAFT September 6, 2007 Page 1 of5 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph metin regular session on Thursday, September 6, 2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Rick Schultz, Steve Frank, City Administrator Judy Weyrens City Representatives Present: City Engineer Randy Sabart Others Present: Wilbur Wilkens, Cheney Heinen, Gen Maiers, Anne Walters, Rick Ellis, Thomasette, Mike McDonald, Tim Borresch Approve Agenda: Symanietz made a motion to approve the agenda with the following changes: Delete 8a Southwest Beltway Corridor Study - Agency Agreement Delete 11 c Water Meter Bids Add 11 c Water Treatment Plant - Open House The motion was seconded by Wick and passed unanimously. Consent Aaenda: Symanietz made a motion to approve the consent agenda with item 3b being moved for discussion under Administrator Reports. The motion was seconded by Frank. a. Bills Payable - Approve check numbers 039220-039288. b. Minutes - Removed c. Application for Payment - Approve Pay Application No. 1 for the 2007 Jade Road Improvement Project and authorize payment to R. L. Larson Excavating in the amount of $189,953.20. d. Application for Payment - Approve Pay Application NO.2 for the 2007 East Side Improvement Project and authorize payment to Hardrives in the amount of $25,183.09. e. Application for Payment - Approve Pay Application No. 17 for the Water Treatment Plant Project and authorize payment to John T. Jones in the amount of $109,715.30. f. Application for Payment - Approve Pay Application NO.6 (Final) for the2007 Centennial Park Update and authorize payment to W. Gohman Construction in the amount of $5,972.00. g. MillstreamArts Festival - Authorize the Administrator to execute the Street Dance Road Closure Permit Application as presented to allow the Millstream Arts Festival to utilize Minnesota Street for the event. h. 2008 Preliminary Levy - Authorize the Mayor and Administrator to execute Resolution 2007- 036 adopting the proposed 2007 Tax Levy, Collectible in 2008 and set the Truth and Taxation Hearing for November 29,2007 and the continuation hearing for December 6,2007. i. Gambling Site Permit - Accept the Application for Lawful Gambling of the MN Deer Hunters Association to conduct off-site Gambling at the Trobec's Event Center on September 26, 2007. j. Gambling Site Permit - Accept the off-site Gambling Application of the CSB/SJU Ducks Unlimited to conduct lawful gambling at the EI Paso Bar and Grill for an event to be held on September 26,2007. k. Insurance Deductible - Accept the staff recommendation and increase the Workers Compensation deductible to $2,500 per occurrence for medical expenses only. I. Capital Equipment Request - Authorize the purchase of a John Deere G15 15HP CWBM 36" Deck from Rudolphs at a cost of $2,700 + tax. The funds will be expended from the current capital equipment funds. Discussion: Frank questioned whether Avenet is responsible for website design as well as web hosting. Weyrens advised Frank that it is only for web hosting. Schultz asked for clarification that this is a yearly fee for the City. There were several questions relating to the minutes. As a result, they have been removed and moved for discussion under Administrator Reports. The motion passed unanimously. DRAFT September 6, 2007 Page 2 of5 PUBUCCOMMENTSTOTHEAGENDA Tim Borresch, 11 - 3rd Avenue NW approached the Councilors to question the status of the transportation studies that are currently in progress. He first questioned the realignment of County Road 2 to County Road 75. He stated that he lives near County Road 2 and there are a large number of trucks and buses that use this route daily. He also questioned the status of the South East-West (Field Street) corridor that has been discussed. Rassier stated that the Field Street TAC Committee has met recently and should be bringing a recommendation forward to the City Council for review. Rassier stated that even if the Council approves the location of the South east/west corridor it will not be built until development requires such or the APO has funding available. The South Corridor Study was initiated to map the corridor, not construction. With regard to the ROW for County Road 2, Rassier stated it is his understanding that Stearns County will begin Row acquisition in 2008 and begin construction in 2009. Rassier then advised the public that St. Joseph must work with the other area cities to determine what projects are approved by the APO for funding and lobby to include roads in St. Joseph. Habitat for Humanitv. Request for relief of fees: Anne Walters approached the Council on behalf of the Habitat for Humanity for Central Minnesota. She stated that their mission is to eliminate poverty housing in Central Minnesota and to make a decent, affordable shelter for all people a matter of conscience. This organization has been around since 1989 and is made up of volunteers. They have created 45 homes for 45 families in Stearns, Benton, Sherburne and Wright counties. The homes have been built in the cities of St. Cloud, Elk River, Paynesville and now St. Joseph. They have future homes planned for Foley and Monticello. Of those 45 families, 44 remain in their Habitat Homes. To qualify for a Habitat Home, applicants must make a minimum of 30% and a maximum of 60% of the median income for the area. For a family of 4, this amount would be between $23,500 and $47,000. Gen Maiers spoke to the Council about the project. She stated that they have had a difficult time finding a lot within the City, but they have now secured a lot at 706 - 2nd Avenue SW. The owner will be a single mother with two young childr.en. The value of the home will be approximately $155,000 and they have raised approximately $100,000 thus far. As they are still in need of some additional funds, they are looking for community support with money, time or in-kind donations. They plan to begin construction in October with the house being completed by spring '08. Wilbur Wilkens approached the Councilors as well on behalf of the Habitat for Humanity. He stated that Lifecycle Housing is fading away and Habitat for Humanity is another form of low income housing. Once the owner takes possession of the home, they become taxpayers of the City. Building a Habitat Home is a good way for schools, churches and the City to work together. Wilkens stated that Habitat is requesting the Council consider waiving part or all of the fees associated with a Building Permit. Rassier raised some questions as to how much the homeowner pays as it is built with donations from private sources. Walters advised the Council that Habitat for Humanity sets the price for the house and the homeowner takes out two separate mortgages. The first mortgage is for the value set by Habitat and the second is for the difference between that value and the appraised value. If the homeowner sells the home, they would be responsible for paying off both mortgages upon the sale of the home. Wick questioned what kinds of concessions are offered by other cities. According to Walters, it varies from City to City. Frank stated that although $6,700 does not seem like a lot when looking at the overall budget, it adds up after time. It was questioned whether other area cities give a complete forgiveness of fees. Weyrens stated that she spoke to St. Cloud and, rather than waiving Building Permit fees, they waive development fees. Rassier mentioned his concern that if they begin waiving fees for these types of projects, then more people will begin to ask for a reduction in fees. There were some questions amongst the Councilors as to what else could be done rather than waiving the Building Permit fees. Weyrens stated that previously the City waived the Park Dedication fee for the Morningside Townhome project. DRAFT September 6, 2007 Page 3 of 5 Wick made a motion to table the Request for relief of Building Permit fees for the Habitat for Humanity. The motion was seconded by Schultz and passed unanimously. Noise Violation. 116 1st Avenue NE - Michael Deutz: Weyrens presented the Council with an alleged noise violation that occurred on August 27,2007 at 116 - 1st Avenue NE. The property is owned by Michael Deutz. Deutz has been contacted and he is not requesting an evidentiary hearing. Symanietz made a motion stating that a noise violation did occur on August 27,2007 at 116 1st Avenue NE. The motion was seconded by Frank and passed unanimously. Justin Honer approached the Council on behalf of the property owner. When questioned as to when they were notified of the violation, Honer replied that they were notified the following day. Frank clarified that this was the first violation at this address. Tim Thompson and Jason Finley approached the Council as well stating that they are the tenants at 116 1st Avenue SE. Rassier questioned how many people were at the party to which he was told 40-50 were present. Thompson stated that it was a birthday party for a friend and it got out of hand. He did admit that the police were called to the address twice in the same evening and they were told that there were no minors present when indeed there were minors present. Wick made a motion to fine the property owner $250 as this was the first offense at this property. The motion was seconded by Symanietz. Frank questioned the cooperation of the property owner as he was not present at the meeting. He stated that both the tenants and the manager seemed to be very cooperative. Weyrens stated that the property owner was very responsive when she called him and was unable to attend the meeting, but sent a representative in his place. The motion passed unanimously. Rassier advised Honer that there were six citations issued to the property; however the property is only licensed as a five person rental. He asked that they clarify the number of renters with City Staff to ensure that there are no more renters in the house than allowed by Ordinance. St. Joseph Baseball. Request to relieve Buildinq Permit fees: Weyrens stated that the St. Joseph Baseball Team is looking to replace the dugouts at the Schneider Field with an estimated cost of $14,000. They are requesting that the City waive the Building Permit fees associated with this project. Schultz that the Baseball Team would like to begin work immediately and they cannot begin until they have a building permit. Weyrens stated that the project is being funded through donations with about one-half of the proceeds secured. The Park Board has advised the Team representative that they do not have funds for this project and if they move forward without full funding they should not expect to come back to the Park Board. Rassier questioned whether or not the project will move forward if they cannot raise the required funds. Schultz replied that they may take out a loan and pay it back as they raise the funds. They would like to complete the project prior to the start of next season. Frank made a motion to approve the relief of City portion of the Building Permit fee for the dugout replacement not to exceed $100. The motion was seconded by Schultz and passed unanimously. CITY ENGINEER REPORTS Water Treatment Plant - Chanqe Order #10: City Engineer, Randy Sabart, presented the Council with a change order to include 8 items. He added that there will be one more change order to be presented at a later date. The following items were discussed: · Item 1: Additional handrail around Plat Settler per OSHA requirements. This was a concern of the building official. DRAFT September 6, 2007 Page 4 of 5 . ltem2: Upgrade floor coating from sealer to epoxy in the Office, Lab and Control Room. The original plan called for the concrete to be sealed and it has been upgraded to epoxy. . Item 3: Install a chain-operated gate rather than a hydraulic gate. Sabart advised the Council that this item presented a reduction in price. . Item 4 & 9: Upgrade floor in entrance from paint to porcelain tile. This was changed to tile for aesthetic reasons and it was changed from ceramic to porcelain as porcelain was thinner than ceramic. There were some concerns raised by the Council as to the.need for tile floor as this is a working building. . Item 5: Installation of "City of Sf. Joseph" signage on the building. This was previously discussed by the Council and needed for building recognition. Although there have been several change orders for this project, Sabart stated that they have only used a small percentage of the contingency funds set aside for the project. When questioned how many of the change order items have been completed, Sabart responded that all eight items have been finished. The Council requested that, in the future, all change orders must be approved by the Council prior to completion. Symanietz made a motion to approve Change Order #10 for the Water Treatment Plant. The motion was seconded by Frank and passed unanimously. Proiect Updates: Northland Drive - Signal Light: Sabart advised the Council that the preconstruction meeting for this project will be held on September 7 and construction is scheduled to begin in September. . Jade Road: According to Sabart, they are working on extending Sanitary Sewer and Water Main to the Jade Road alignment. They will be working on the CR 121 turn lanes. He stated that the shifting of Jade Road is anticipated to happen yet this year. He added that the contractor will maintain access to Jade Road during construction. . 2006 Street Improvement Project and 8th Avenue Improvements: The contractor has been working on striping these areas. There were some concerns raised by the Council as the markings are not clear. Sabart stated that he will check into the marking and report back to the Council. Liberty Pointe: The Developer began correcting the problems in the area beginning with a retaining wall between the Williams' property and the adjacent lot. . Dale Street - Culvert: Sabart stated that they plan to start this project on September 7,2007. They have attempted to notify the affected property owners including Signature Homes. Sod Issues: There were several concerns as to the sod that was laid last summer. Based on the original date that the sod was laid and the growing period, they are beyond the warranty period for the contractor. Sabart stated that the warm summer contributed to the poor sod conditions. MAYOR REPORTS T AC - Southern East-West (Field Street) Connector Road: Rassier stated that the Field Street T AC met and had a very productive meeting. They are in the final stages and they plan to present their recommendations to the Council soon. Representative Hosch: Rassier announced that Representative Larry Hosch and his wife had their first baby and wished them Congratulations. COUNCIL REPORTS SYMANIETZ - No Report WICK - No Report FRANK - No Report SCHULTZ - No Report DRAFT September 6, 2007 Page 5 of5 ADMINISTRATOR REPORTS Roof Assessment: Weyrens reported that City Staff met with McDowall Company to discuss a roof maintenance agreement. McDowall Company is offering to conduct an annual review of all of the City roofs to identify repairs and fix minor problems. They would provide recommendations and estimated costs for repairs. There have been some leakage of some of the roofs in the past and knowing what kind of problems there are would help in budgeting for these repairs. Wick made a motion to authorize the Administrator to execute a one year agreement with McDowall Company to perform an annual roof inspection at a fee of $750. The motion was seconded by Schultz and passed unanimously. Easement Release: Weyrens stated that the Council previously approved a plat entitled Indian Hills. The original plat included an easement separating Lot 1 and 2 Block 1 and another in the southeast corner. They have been working with the City Engineer to get this site graded and they are now requesting that those easements be released and replaced with one drainage easement on the southern edge of the property. Wick made a motion to authorize the Mayor and Administrator to execute the Permanent Utility Easement for the Indian Hill Park Plat, Block 2 and releasing the existing easement as recommended by the City Engineer. The motion was seconded by Symanietz and passed unanimously. Water Filtration Plant - Open House: Weyrens stated that the City will be hosting the Chamber meeting at the Water Plant on September 18. She suggested that the City hold its open house from 2-6 PM on the same day. Weyrens also suggested the Council tour the facility on September 1 ih at 4 PM. Minutes: The Council reviewed the minutes from July and August, making minor corrections. Wick made a motion to approve the minutes of July 5,16, and 19 and August 9,13 and 16, 2007 with minor changes as addressed. The motion was seconded by Symanietz and passed unanimously. Adiourn: Wick made a motion to adjourn at 8:20 PM; seconded by Symanietz and passed unanimously. . Judy Weyrens Administrator City of St. Joseph Bills Payable September 28, 2007 Page 1 Check # Search Name Comments Amount FUND DEPART OBJ 039345 POSTMASTER September billing $202.50 601 49440 322 039345 POSTMASTER September billing $202.50 602 49490 322 039345 POSTMASTER September billing $202.50 603 43230 322 039346 QWEST-TELEPHONE Telephone service-September $4.57 101 41946 321 039346 QWEST- TELEPHONE Telephone service-September $4.57 602 49471 321 039346 QWEST-TELEPHONE Telephone service-September $4.57 101 41430 321 039346 QWEST-TELEPHONE Telephone service-September $4.57 602 49470 321 039346 QWEST-TELEPHONE Telephone service-September $4.57 601 49440 321 039346 QWEST-TELEPHONE Telephone service-September $4.57 150 46500 321 039346 QWEST- TELEPHONE Telephone service-September $4.57 105 42250 321 039346 QWEST- TELEPHONE Telephone service-September $4.57 101 45201 321 039346 QWEST-TELEPHONE Telephone service-September $4.57 101 42151 321 039346 QWEST- TELEPHONE Telephone service-September $4.57 602 49490 321 039346 QWEST-TELEPHONE Telephone service-September $4.57 602 49472 321 039346 QWEST-TELEPHONE Telephone service-September $4.57 101 41941 321 039346 QWEST-TELEPHONE Teleph'one service-September $4.65 602 49473 321 039347 FIRST STATE-CREDIT CARD Trac phone $67.03 105 42250 321 039347 FIRST STATE-CREDIT CARD MN GFOA Conf 8/20-21 Bartlett $550.00 101 41530 331 039348 CENTRAL MN COMMUNITY Wobegon Shelter Refund $5.25 101 45202 039348 CENTRAL MN COMMUNITY Wobegon Shelter Refund $75.00 101 45202 039349 AWWA - MINNESOTA SECTION J Marthaler-Trng 10/17/07 $40.00 601 49440 331 039349 AWWA - MINNESOTA SECTION M Sworski-Trng 10/17/07 $40.00 601 49440 331 039350 MINNESOTA RURAL WATER ASSOC. Water Trning 10/24/07 $75.00 601 49440 331 039351 OFFICE DEPOT Trac Phone & Minutes $37.42 101 43120 321 039351 OFFICE DEPOT Laserjet Printer $401.23 101 41430 240 039351 OFFICE DEPOT office supplies $17.12 101 41430 200 039352 A-1 TOILET RENTAL Kleinfleter Park rental $63.90 205 45203 410 039352 A-1 TOILET RENTAL Northland Park rentals $63.90 205 45203 410 039352 A-1 TOILET RENTAL Memor;al Park rental $63.90 205 45203 410 039353 ABBOTT, LONNIE 2 Park Board Meetings $70.00 101 41120 103 039354 ACCLAIM BENEFITS-REIMB Medical Reimbursement #1476 $600.00 101 039354 ACCLAIM BENEFITS-REIMB Daycare Reimbursement #498 $562.58 101 039355 ALERT-ALL CORP Fire Prev Week handouts $547.36 105 42210 340 039356 ALLIED WASTE SERVICES Sept Service $31.75 601 49420 384 039357 BANYON DATA SYSTEM Direct Payment Module $282.23 601 49440 215 039357 BANYON DATA SYSTEM Direct Payment Module $282.22 603 43230 215 039357 BANYON DATA SYSTEM Direct Payment Module $282.23 602 49490 215 039358 BERGHORST, BRUCE 3 Park Board Meetings $105.00 101 41120 103 039359 BLUE CROSS BLUE SHIELD MN November $4,983.00 101 039359 BLUE CROSS BLUE SHIELD MN November $10,375.00 101 039359 BLUE CROSS BLUE SHIELD MN Buttweiler & Paggen credit -$4,965.00 101 039359 BLUE CROSS BLUE SHIELD MN Gustin November Insurance $292.00 101 039360 BOUND TREE MEDICAL, LLC gloves, electrodes, steth, battery $571.81 105 42270 210 039361 BROWN BELL, ALISON 3 Park Board Meetings $105.00 101 41120 103 039362 CENTRAL MCGOWAN Medical Oxygen $43.14 105 42270 210 039363 COLD SPRING ELECTRIC SERVICES AlC wiring Maint bldg $590.00 490 45201 520 039364 CROWN PRESS "No Parking" laminated signs $176.55 101 42120 210 039365 DESIGN ELECTRICAL CONTRACTORS Repair pole lights-Softball Park $129.50 101 45123 220 039366 EHLERT, CORY 3 Park Board Meetings $105.00 101 41120 103 039367 EMERGENCY APPARATUS MAl NT. Repairs to Aerial 2 $766.77 105 42260 220 039368 FARM PLAN oil filters, mower blades $96.74 101 43120 210 039368 FARM PLAN repair II'.'indshield 1545 lawn mower $317.01 101 45202 220 039368 FARM PLAN oil filters, mower blades $96.75 101 45202 210 039368 FARM PLAN repair windshield 1545 lawn mower $317.02 101 43120 220 039369 GRANITE ELECTRONICS replace front strobe & radio mic $105.66 101 42152 220 039369 GRANITE ELECTRONICS aligned base radio frequency $137.70 101 42151 233 039370 HAWKINS WATER TREATMENT Influent Bod Test $91.20 602 49480 312 039370 HAWKINS WATER TREATMENT Aqua Hawk 9907 $116.09 601 49421 210 039370 HAWKINS WATER TREATMENT Aqua Hawk 9907 $101.56 601 49421 210 City of St. Joseph Bills Payable September 28, 2007 Page 2 Check # Search Name Comments Amount FUND DEPART OBJ 039370 HAWKINS WATER TREATMENT Phosphorus Test $51.20 602 49480 312 039370 HAWKINS WATER TREATMENT Phosphotus Test $51.20 602 49480 312 039370 HAWKINS WATER TREATMENT Influent Bod Test $91.20 602 49480 312 039371 HOLIDAY STORES September usage $356.61 101 43120 210 039371 HOLIDAY STORES September usage $356.61 601 49440 210 039371 HOLIDAY STORES September usage $356.61 101 45202 210 039371 HOLIDAY STORES September usage $356.61 602 49490 210 039372 K & L LAWNCARE 208 Iris Lane $42.80 101 43120 300 039372 K & L LAWNCARE 316 Jefferson Lane $42.80 101 43120 300 039373 KEEPRS, INC/CY'S UNIFORMS Johnson M-stronge badge/id case $24.48 101 42120 171 039373 KEEPRS, INC/CY'S UNIFORMS P Janskey-key holder $12.77 101 42120 171 039374 KENNEDY & GRAVEN, CHARTERED Meadowvale Claim $981.68 425 43122 530 039375 KLN DISTRIBUTING, INC Installation of Product Water Plant $87.50 601 49440 215 039375 KLN DISTRIBUTING, INC Network serivce Water plant $335.00 601 49440 215 039375 KLN DISTRIBUTING, INC Exchange server with cell phone $55.00 101 41430 215 039375 KLN DISTRIBUTING, INC Network Conntection to Fire Dept $127.93 105 42210 215 039375 KLN DISTRIBUTING, INC Network setup Cert $280.00 101 41430 215 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $4,766.69 105 42210 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $10.13 101 41310 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $20.75 150 46500 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $189.24 101 41950 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $583.49 602 49450 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $60.59 101 41120 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $40.50 101 41110 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $2,493.32 101 43120 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $1,006.10 101 41430 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $662.D7 602 49490 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $3,898.53 101 45202 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $78.57 603 43230 151 039376 LEAGUE OF MN CITIES INS TRUST Work Comp 2007-2008 $2,011.65 601 49440 151 039376 LEAGUE OF MN CITIES INS TRUST Work Camp 2007-2008 $11,237.37 101 42120 151 039377 L1NGL, GREG & JULIE cleaning service-September $280.00 101 41942 300 039378 MCDOWALL COMFORT Annual Roofing Mgmt Inspection $750.00 101 41942 220 039379 MED COMPASS SCBA Medical Exam & Quantitative Fit Test $2,205.00 105 42210 305 039380 MENARDS grinding wheels $3.80 101 45201 210 039380 MENARDS paint markers, tape measures, visegrip $61.81 601 49440 210 039380 MENARDS shelving $1,209.27 601 49440 200 039380 MENARDS cleaning suppllies $346.32 601 49421 220 039381 MID CENTRAL DOOR CO. locksets bathrooms Centenial Park $2,585.00 205 45203 531. 039382 MINNESOTA BENEFIT ASSOCIATION J Klein - Oct insurance $38.84 101 039383 MINNESOTA TRAVEL MANAGEMENT Vehicle lease 6002 $1,045.32 101 42152 414 039383 MINNESOTA TRAVEL MANAGEMENT Vehicle lease 5556 $935.58 101 42152 414 039383 MINNESOTA TRAVEL MANAGEMENT Vehicle lease 6073 $1,045.32 101 42152 414 039383 MINNESOTA TRAVEL MANAGEMENT Vehicle lease 6473 $12.40 101 42152 414 039384 MUSKE, CHARLES 3 Park Board Meetings $105.00 101 41120 103 039385 NCPERS GROUP LIFE INSURANCE Oct Life Insurance $9.00 101 039386 PRINCIPAL LIFE Dental & Life Ins-Oct $2,190.67 101 039387 SAM'S CLUB 55 gal drum oil $120.13 101 43120 210 039387 SAM'S CLUB 55 gal drum oil $120.13 101 45202 210 039387 SAM'S CLUB 55 gal drum oil $120.13 601 49440 210 039387 SAM'S CLUB 55 gal drum oil $120.13 602 49490 210 039388 SEH Liberty Pointe 2nd Add $44.80 101 43131 303 039388 SEH Mise eng services $2,766.25 101 43131 303 039388 SEH 2007 Jade Road Improvements $21,608.33 441 43120 530 039388 SEH Centennial Park restrooms $157.03 205 45203 531 039388 SEH 8th Ave NE Improvements $257.37 101 43131 303 039388 SEH CSAH 75/Northland Dr Signal $41.65 438 43165 530 039388 SEH 2007 Storm Swr Imrpovements $404.67 651 49900 530 039388 SEH 2007 Feld Property $2,154.90 101 43131 303 City of St. Joseph Bills Payable September 28,2007 Page 3 Check # Search Name Comments Amount FUND DEPART OBJ 039388 SEH Capiallmprovement Plan $22.40 101 43131 303 039388 SEH Callaway Str $330.46 101 43131 303 039388 SEH 2007 E Side Improvements $5,219.04 441 43121 530 039388 SEH M Deutz 4th Ave NE/Fir St $654.96 101 43131 303 039388 SEH Northland Heights Design $1,567.90 101 43131 303 039388 SEH Hillstreet & 3rd Ave Improvements $157.85 433 43120 530 039388 SEH Municipal State Aid System $23.10 101 43131 303 039388 SEH Wilshire Apts Plat $201.76 101 43131 303 039388 SEH Cty Rd 121 Improvements $10,913.61 425 43122 530 039388 SEH American Manufacturing $439.60 101 43131 303 039388 SEH 2006 Str Improvements $2,449.13 438 43120 530 039388 SEH 2nd Ave NW Sidewalk $161.80 101 43131 303 039388 SEH St. Ben's Marmion Housing $201.76 101 43131 303 039388 SEH 2006 Trunk Wtr Main $139.35 601 49432 530 039388 SEH Wells Concrete $537.20 101 43131 303 039389 SRF CONSULTING GROUP INC North Corridor & CSAH 2 $3,665.97 435 49450 530 039390 ST. CLOUD FIRE EQUIPMENT Service Fire extinguishers $66.78 101 45202 212 039390 ST. CLOUD FIRE EQUIPMENT Service Fire extinguishers $66.78 101 43220 210 039390 ST. CLOUD FIRE EQUIPMENT Service Fire extinguishers $150.50 105 42220 211 039390 ST. CLOUD FIRE EQUIPMENT Service Fire extinguishers $66.78 101 42120 211 039390 ST. CLOUD FIRE EQUIPMENT Service Fire extinguishers $66.78 602 49490 212 039390 ST. CLOUD FIRE EQUIPMENT Service Fire extinguishers $66.78 101 43120 212 039390 ST. CLOUD FIRE EQUIPMENT Service Fire extinguishers $66.78 601 49440 212 039390 ST. CLOUD FIRE EQUIPMENT Service Fire extinguishers $66.78 101 41942 220 039391 ST. JOSEPH CHAMBER OF J Weyrens Membership Dues $75.00 101 41430 433 039391 ST. JOSEPH CHAMBER OF P Jansky Membership Dues $75.00 101 42120 433 039392 ST. JOSEPH NEWSLEADER 30 Birch St E $68.25 101 41110 340 039392 ST. JOSEPH NEWS LEADER Lot 1 Park Terrance Additions $68.25 101 41110 340 039392 ST. JOSEPH NEWSLEADER St. Ben's variance $58.50 101 41430 340 039393 STANLEY STEEMER carpet cleaning $613.41 101 41942 300 039393 STANLEY STEEMER carpet cleaning $444.19 101 42120 300 039394 STEARNS COOPERATIVE ELEC. ASSNAugust usage $55.81 602 49472 381 039394 STEARNS COOPERATIVE ELEC. ASSNAugust usage $382.42 101 45201 381 039394 STEARNS COOPERATIVE ELEC. ASSNAugust usage $50.00 101 43160 386 039394 STEARNS COOPERATIVE ELEC. ASSN August usage $572.18 101 43160 386 039394 STEARNS COOPERATIVE ELEC. ASSN August usage $13.50 101 43160 386 039394 STEARNS COOPERATIVE ELEC. ASSN August usage $45.50 602 49480 381 039394 STEARNS COOPERATIVE ELEC. ASSN August usage $46.90 602 49473 381 039394 STEARNS COOPERATIVE ELEC. ASSNAugust usage $43.79 602 49471 381 039394 STEARNS COOPERATIVE ELEC. ASSN August usage $33.00 101 43160 386 039395 STEARNS COUNTY HIGHWAY Pay #4 County Rd 121 $308,231.94 425 43122 530 039396 STEARNS COUNTY SHERIFF'S Citation Books $42.60 101 42120 210 039397 SUNSET MFG CO., INC. Cash box - Millstream Park $74.90 101 45201 210 039398 TORBORG,RANDY Boot allowance $100.00 101 43120 171 039399 US CABLE Internet service-Oct $49.95 101 41430 321 039399 US CABLE Network Lease $250.00 101 41430 321 039399 US CABLE Network Lease $750.00 601 49431 530 039399 US CABLE Network Lease $250.00 105 42250 321 039400 XCELENERGY September usage $32.42 101 45201 381 039400 XCELENERGY September usage $321.20 101 43160 386 039400 XCELENERGY September usage $128.97 101 45202 381 039400 XCELENERGY September usage $2,340.55 601 49421 381 039400 XCELENERGY September usage $137.07 601 49421 383 039400 XCELENERGY September usage $506.95 105 42280 381 039400 XCELENERGY September usage $8.28 105 42280 383 039401 ZEP MANUFACTURING hand towels, tissue, soap $275.08 101 45202 210 039401 ZEP MANUFACTURING hand towels, tissue, soap $255.81 101 41942 210 $434,595.73 c:r:rv OF ST. JOSf.:pa 3e.... Council Agenda Item MEETING DATE: September 6, 2007 AGENDA ITEM: Gambling Site Perimt - Accept the Application for Lawful Gambling of the Outdoor Without Limits to conduct off-site Gambling at the Trobec's Event Center on October 23,2007. SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/ A PREVIOUS COUNCIL ACTION: N/A BACKGROUND INFORMATION: All request for lawful gambling must be accepted by the City Council. In this case the Outdoor Without Limits is requesting an off-site permit at Trobec's Event Center to sell raffle tickets. BUDGET/FISCAL IMPACT: None. ATTACHMENTS: Application for Off Site Gambling REQUESTED COUNCIL ACTION: Accept the Off-site Gambling application of the Outdoor Without Limits to conduct lawful gambling at Trobec's Event Center for an event to be held on October 23, 2007. Minne$ota Lawful Gambling LG220 Application for Exempt Permit An exempt permit may be issued to nonprofit organizations conducting lawful gambling activity ,on five or fewerdays',and awarding less than $50,000 in prizes during a calen(iar year. Organization Information Organization legal name O'tid06 .s LV H-howT J.. iA'l ;1s Street Fee $50 Page 1 of2 11/04 For Board Use Only Fee Paid Check No. PreVious license' or exemption number, if any MIY , County Ot/y/p/vl Sta~ and zip code, Daytime phone number ~ ~o- ~Z;~. l~1 Type of nonprofit organization (check one) o Fraternal 0 Religious o Veteran ~ Other nonprofit organization Type of proof of nonprofit - attach a copy (see instructions) ~ Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office ~ernal Revenue Service ~ Affiliate of parent nonprofit organization (charter) , Gambling Premises Information Name of premises where gambling activity will be condude , 'If "r 6.n <:..5 Address (do not use PO box) d- 5" ~'~A- ~T dS-e Date(s) of activity (for raffles, indicate the date of the drawing) ~~r lJ7 (for raffles, list the site where the drawing will take place) .J Zip code '~L,31V County 5'~s Check the box or boxes that Indica e the type of gambling activity your organization will be conducting: o *Bingo ~affIes D *Paddlewheels D *Pull-Tabs 0 *Tq>boards *Gambling equipmentforpull-tabs. tipboards, paddJewheels, and bingo (bingo paper. hard cards, and bingo ball selection device) must be obtained from a alStributor licensed by the Gambfing Co!'trOl Board. To find a licensed distributor, golo www.gcb.state.mn.us and click ,on List of Ucensed Disbibutors. Or call 651-639-4000. This form Will be made available in allemative Your name and anct youJ'CHganization's name the foRowing; Board members, staff of the format (i.e. large print, Braille) upon request and address will be public infonnation when Board whose work assignment requires that The information requested on this form (and received by the Board. Altheotherinfol..1aIion they have access to the information; th~ any attachments)wilIbe used bytheGambing that you provide will be private data about you Minnesota Department of Public Safety; the Control Board (Board) to determine your until the Board issues your permit. When the MinnesotaAttomey General; the Minnesota quaflfications to be involved in IawfuJ gambing Board issues yourpennit, al of the information Commissioners of Administration, Finance, activities in Minnesota. You have the right to that you have provided to the Board in the and Revenue; the Minnesota Legislative refuse to supply the information requested; process ofapplyingforyour permitwiH bealme Auditor, nationa~and internationalgarobling however, if you refuse to supply this public. If the Board does not issue you a reguIatoryagendes; anyone pursuant to court information, the Board may not be able to permit, an the information you have provided order. other individuals and agencies that are determine your qualifications and, as a in the process of applying fora permit remains specificafJy authorized by staff: orfederallaw , consequence, may refuse to issue you a private, with the exception of your name and to have access to the information; individuals permit. If you supply the information your organization's name and address which and agencies for which law or legal order requested, the Board win be able to process will remain public. authorizes a new use or sharing of information your application. Private data about you are available only to after this Notice was given; and anyone with yourconsenl . LG220 Application for Exempt Permit Organization Name Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Page 2 of 2 11/04 Check the action that the city is taking on this application. O The city approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). o The city denies the application. Print name of city Signature of city personnel receiving application Title Date-1--.--l~ If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. O The county approves the application with no waiting period. o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The county denies the application. Print name of county Signature of county personnel receiving application Title Oate-1-1_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township Signature of township official acknowledging application Trtle Oate--.--l-----1_ Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the fin~~cial report will be completed an~retumed t mbli ontral Board within 30 days of the date of our gambling actIvIty. - -=> Chief executive officer's signature ---- Name (please print) ~~N Nk'11l):;,l.-<.JS Date--!1--J-.::LJJ22. Mail application and attachments --Complete an application for each gambling activity: . one day of gambling activity . two or more consecutive days of gambling activity . each day a raffle drawing is held Send: . the completed application, . a copy of your proof of nonprofit status (see instructions), and . a $50 application fee. Make check payable to "State of Minnesota". To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 CITY OF In: JOSI<11'H Council Agenda Item ~ MEETING DATE: October 4, 2007 AGENDA ITEM: College Avenue/CR12l Sanitary Sewer Repair at MH #21. SUBMITTED BY: Tracy Ekola, PE BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Settlement Agreement. BACKGROUND INFORMATION: Repair work was completed by OM Contracting (subcontractor to Knife River, flea Bauerly Brothers) to correct the inverse grade condition of the sanitary sewer main located south ofMH2l on College A venue/CR12l. The inverse grade was a result of the initial construction work completed by directional drilling methods. The repair work was completed by open trenching to uncover the sanitary sewer main and excavating below the pipe to establish the proper grade as proposed in the mediated settlement agreement. Visual documentation, including survey of top of pipe elevations, has been completed as is in compliance with the items required per the settlement agreement. Sewer flushing and televising was completed by the contractor at the time of repair. In addition, City staff flushed the sanitary sewer in this location approximately 1 to 2 weeks after the repair to verify proper flow conditions south of MH 21. Televising was completed by Infratech and copies of the televising have been senUo the City. BUDGET/FISCAL IMPACT: Per Settlement Agreement. ATTACHMENTS: REQUESTED COUNCIL ACTION: SEH recommends acceptance of the sanitary sewer repair pursuant to mediation settlement agreement. P:\P1\S\stjoe\common\D39 Req Council Action\0004 accept cr 121 san sew rep 100407.doc r;ri'Y OF ST. JOSE.'I( Council Agenda Item ..:3c:: MEETING DATE: October 4,2007 AGENDA ITEM: 2007 Jade Road Improvements SUBMITTED BY: Randy Sabart BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Application for Payment No.1 BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: $572,697.29 Application for Payment No.2 REQUESTED COUNCIL ACTION: Approve Application for Payment No.2 P:\P1\S\stjoe\common\D39 Req Council Action\0605 pmt 2 l00407.doc ~ SEH September 26, 2007 RE: St. Joseph, Minnesota 2007 Jade Road Improvements SEH No. A-STJOE 0605 14 Honorable Mayor and City Council c/o Judy Weyrens City of 8t. Joseph 25 College Avenue North PO Box 668 8t. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmd Application for Payment No.2 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies of the Application for Payment and distribute as follows: R. L. Larson Excavating, me. 8EH City of 8t. Joseph If you have any questions, please feel free to call us. Sincerely, ~b~P~ Project Manager djg Enclosures P:\PT\S\STJOE\060500\SPECS - OTHERIAPL-O.DOC Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax a:: 0:: I I'- I'- 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 UJ 0 w 12 12 0 q '<t 0 0 0 q 0 q 0 0 0 0 0 Z !- (f) .... .... 0 0 <0 ci ~ ci 0 ci .... ci ci ci ci ci ci :s: ~ f2 ~ ;";;:!\~ l.l") co ~ co ~ ~ ~ I'- ~ ~ ~ ~ ~ ~ (f) l.l") 0) '<:I:. ..... q '<t 0 0:: 0 0 N ,..: ..... M !- /~-;-;U;i N ~ ~ ~ ~ z a. ":;-:r\r~n &'7 0 :2: () 0 e( ;,,"'- 0 i:;{;]:'il~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0:: I'- 0 0 q 0 0 0 q 0 0 0 0 q 0 w :i: ci m ci e') ci ci ci ..... ci ci ci ci 0 0 0 ~ i" I'- e') I'- e( '<t ..... 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OZZ f- <(f- [Q (.) 0.. 0.. 0:::~0 0 ::I: 0 ::> W 0.. <( 0..0(,) f- (.)f- t/) 0::: <( Council Agenda Item '3 ~ :CITY OF.$T.J()S~:I'lI MEETING DATE: October 4, 2007 AGENDA ITEM: 2005 Northland Heights Pay Application SUBMITTED BY: Tracy Ekola BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Application for Payment No.8 BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: $60,381.96 Application for Payment No.9 REQUESTED COUNCIL ACTION: Approve Application for Payment No.9 P:\PT\S\stjoe\common\D39 Req Council Action\0503 pmt 9 l00407.doc ~ SEH September 26, 2007 RE: St. Joseph, Minnesota 2005 Northland Heights SEH No. A-STJOE 0503 14 Honorable Mayor and City Council c/o Judy Weyrens, Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmd Application for Payment No.9 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Erin Contracting, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. 3:~JU-!JtJ Traiy~~& - . Project Manager djg Enclosures c: Randy Sabart, SEH P:IPT\SlstjoeI050300ISpecslAPL-O.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717. St. Cloud. MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax 0::: 0::: I 1.1')1" 0 0 0 0 0 0 0 0 0 0 0 0 lUOUJ oQ q 0 0 0 0 0 0 0 0 q 0 0 Zl-C/) C/) 01" (tj c:i N c:i c:i c:i c:i c:i c:i c:i ~Q 0 s:O I- CO 0 1.1') 09- 0 0 "<t 0 C") 09- 0 O~ I _0> ..... ~ l': ~ 1.1') eo C") ..... 0 e> COO ri ...... 1.1') ..... 09- N ri C") to ?- m ..... 09- "<t 09- 09- 09- 09- 09- Z I ER- 09- 0 0 Cl Z <( -' 0 0 0 0 0 0 0 eo eo 0 0 0 I q q 0 0 0 0 q eo C'! ~ 0 0 I- J: ..... ..... N cO c:i c:i 0 c:i 0 ..... c:i c:i 0::: (,!) I" ..... ..... 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JOS:~:I)H Council Agenda Item~ MEETINGJ)ATE: October 4, 2007 AGENDA ITEM: 2007 East Side Improvements SUBMITTED BY: Tracy Ekola BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Application for Payment No.2 BACKGROUND INFORMATION: BUDGET/FISCAL IMP ACT: $130,077.93 ATTACHMENTS: Application for Payment No.3 REQUESTED COUNCIL ACTION: Approve Application for Payment No.3 P:\P1\S\stjoe\common\D39 Req Council Action\071O pmt 3 l00407.doc ~ SEH September 26, 2007 RE: St. Joseph, Minnesota. 2007 East Side Improvements SEH No. A-STJOE 0710 14 Honorable Mayor and City Council c/o Judy Weyrens City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmd Application for Payment No.3 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies ofthe Application for Payment and distribute as follows: Hardrives, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincer,yly, ri /t!1 . l-/1ttt//J; L----' Tracy L. "~la, PE Project Manager djg Enclosures c: Randy Sabart, SEH P:\PT\Slstjoe\071000\Specs OtherIAPL-O.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax a::a::J: UJOUJ Z~CI) ~~ ~ ~ o 0. o :2 UJ o CI) I-- CI) Lii 1"'-1"'- QQ 1"'-1"'- QQ <00> 00 ,... o o N :i: C) :;) o 0:: ::J: I-- e W ::J: en :::; 0- w:::iE <0 eS 1--< Z~ W~ :::iEO I:tl~ 0::0:: ~~ 0:: o u.. c::: o I- o ~ I-- Z o o ~Jm1mu 0 ;~:!'::t ~ ":;:f-',.'"",: - \;;:$ ,,~:;);! ::]W1Hr~ EHjijiT :;'ii,~;::; ,'\'.,."10 ~;'~:il ~ ,....."':, Y;~i1F ,..,.,.-.'" ::.:."'0 :;~l',,;~ i,:nTI.fH(:f:; .,"~ 'i:\,~ .~ 0 '-' ,~.~ '.,":;>',:.i As :i.;;' 0 o .,': 10. :~ :'~ ;J;i'.~ :.:<\<,:' """'~ 0 0 0 0 i,;t~{:~j~ 0 10 0 <0 0 mm\':~~:: 10 ...t r--: M 0 r--: "<t ..- 0 ~ :A:i1Wn: ..- ..- "<l:. co .;m:':i~->; ..- ..- ..- ~ 'ji:):!yn M ~ ~ ~ .... ~:Jjjfj)!j1j 0 0 0 0 :ii:i<:'ji:; 0 t-: 0 ~ ~ ::;jii::;+ 0 0 cO ..- 0 ',,:a:i:, ll"i N "<t ,,:"~~ M N (!;i ~:>: ,,,::~5::i .. :;':;::i'~~ 10 0 0 0 i11'J[il 0 N 0 ~ 0 ~ oi r--: 0 0 0 0> ..- ~ ~ ~ co "<t. <ij,:aw ~ ..- ~ :;;~""(':: 0 -~ 10 10 0 0 cO :<:':;<" N ,.-.,'i::',: 0 0 0 0> , 0 0 0 0 <0 0 ll"i M 0 ex:; , 0 M 10 co "<t .---, ..- <0. 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October 4,2007 AGENDA ITEM: 2006 8th Avenue NE Improvements Pay Application SUBMITTED BY: Tracy Ekola BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: ApprovedApplication for Payment No.3 BACKGROUND INFORMATION: BUDGETIFISCAL IMPACT: ATTACHMENTS: $14,084.89 Application for Payment No.4 REQUESTED COUNCIL ACTION: Approve Application for Payment No.4 P:\PTlS\stjoe\common\D39 Req Council Action\0611 pmt 4 100407.doc ~ SEH September 26, 2007 RE: St. Joseph, Minnesota 2006 8th Avenue NE Improvements SEH No. A-STJOE 0611 14 Honorable Mayor and City Council c/o Judy Weyrens City of St. Joseph 25 College Ave N PO Box 668 Saint Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmd Application for Payment No.4 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: C & L Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Since/;~y, j/, A ' (;nq 'f/ Tracy L. Lla, PE Project Manager djg Enclosures c: Randy Sabart, SEH P:\PT\SISTJOEI061 JOOISPECSIL-AFP TO OWNERDOC Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax ..,. d Z I- Z W :E ~ a. 0:: o u. Z o ~ U :::i a. a. <( Z . ~o .z :c- a.(!j' Wz m- 01- .,........,~ CD .> ol-~ mo Wu.X Qow I->--l ml-od <Coo . 0:: o 0 Z l- I- (,) <.Jo::~ WWI- dZz 0::3:0 a.ou o ~ o o O. N Y7 ~ :J m 0- ~ :J -l -l o 0:: I- Z o o o u. u. ~ I- N o ~ o o .,.... Y7 :c o ~ w w o z c? I- Z W Z o i= o :J 0:: I- m z o o ~ o o a:: ('I') o ~ N Y7 I- U. z :J ~ :J o ~ W :c W- o z w u. 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W en o ...., . co ::c ~coQ. enCDw ll.Xen 000 ~en...., -Or-: OQ.en C IU > o 0::: a. a. <( ~, CouncllAgendaItem ~i {;:ITY O]~'~T.J.O$"I'H MEETING DATE: October 4,2007 AGENDA ITEM: 2006 Street Improvements Pay Application SUBMITTED BY: Tracy Ekola BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Application for Payment No.9 BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: $10,987.59 ATTACHMENTS: Application for Payment No. 10 REQUESTED COUNCIL ACTION: Approve Application for Payment No.1 0 P:\PT\S\stjoe\common\D39 Req Council Action\0603 pmt 10 lO0407.doc Jt. SEH September 26, 2007 RE: St. Joseph, Minnesota 2006 Street Improvements SEH No. A-STJOE 0603 14 Honorable Mayor and City Council c/o Judy Weyrens City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmd Application for Payment No.1 0 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies of the Application for Payment and distribute as follows: C & L Excavating SEH City of St. Joseph Please submit the payment to the following address: NORTHERN ESCROW INC 1276 S ROBERT S W ST PAULMN 55118 651.457.9621 FAX651.457.7531 If you have any questions, please feel free to call us. ~.IL Tracy L. !la, PE Project Manager djg Enclosures c: Randy Sabart, SEH P:\PT\SISTJOE\060300\SPECSIAPL-O.DOC Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax a:::a::::c cor-- 0 0 0 0 0 0 LO 0 0 0 0 0 WOW ~Q 0 0 0 0 0 C! en 0 0 0 0 0 Zf-C/) COC") 0 0 Ll'i Ll'i 0 r--: N cO cO cO cO 0...... ...... ~~ ~O> 0 0 N N 0 N C") C") CO 0 en LO 0 ltl 0 0 00 r-- en ...... 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W eI) o , . co :c I--COo.. el)COW LLXeI) 000 )-CO, !::O~ Uo..eI) o W > o 0::: a. a. < Council Agenda Item :3l'J) MEETING DATE: October 4, 2007 AGENDA ITEM: B udget/Operating/Residual Transfers SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: The budget for the Finance Director's salaries and benefits was coded to planning and zoning during the budget process last fall. At that time it was unknown if a community development director or a finance director would be hired. I am requesting to move the budget from planning and zoning to accounting to match my salary and benefits. Also, as part of the budget process, the capital items purchased are originally expensed out of the General Fund (fund 101). At year end the capital items are transferred to fund 490, the Capital Outlay Fund. This practice has been in place for several years for ease in tracking the capital assets and capital improvement plan. I intend to continue this practice as an accepted accounting practice under GAAP (Generally Accepted Accounting Principals) for governmental entities. Enclosed is a transfer of budgeted items originally in Fund 101 to move to 490. The enclosed request has a transfer from the Capital Outlay Fund (490) to the 2006 Equipment Certificates fund (437) to cover the deficit in the equipment certificate fund. The deficit was caused by coding expenditures to fund 437 that should have been from fund 490. The transfer request is to correct the coding. The other transfer requests are either annually budgeted transfers to pay bond payments or to track revenues/expenditures in line with GAAP. BUDGET/FISCAL IMPACT: None A TT ACHMENTS: Transfer Requests REQUESTED COUNCIL ACTION: Approvethe budget, operating and residual transfers as presented. City of St. Joseph, Minnesota Operating/Residual Transfers Requested October 4, 2007 Fund Description Amount In Amount Out Purpose ODeratina: 1999 GO Bonds-Joseph St, Business 321 Park, Northland Drive 16,900.00 Annual transfer for 1999 debt service payment 502 Utility Extension Charges - Sewer Northland Trunk 16,900.00 602 Sanitary Sewer Fund 47,200.00 Annual transfer for 2001 debt service payment 502 Utility Extension Charges - Sewer DBL Trunk 47,200.00 2002 GO Bonds-121,Business Park, SE 325 Utility Ext 80,000.00 Annual transfer for 2002 bond payments 601 Water Revenue 40,000.00 602 Sewer Revenue 40,000.00 601 Water Fund 37,500.00 Annual transfer for 2002 water revenue bonds 501 Utility Extension Charges - WAC 37,500.00 328 2003 GO Bonds-Northland/Liberty Pointe 100,000.00 Annual transfer for 2003 bond payment 502 Utility Extension Charges - Sewer Northland Trunk 65,000.00 651 Stormwater Utility Fund 35,000.00 601 Water Fund 162,800.00 Annual transfer for 2005 water revenue bonds 501 Utility Extension Charges - WAC 162,800.00 601 Water Fund 144,900.00 Annual transfer for 2006 water revenue bonds 501 Utility Extension Charges - WAC 144,900.00 338 2006 GO Bonds-Interior Streets 30,000.00 Annual transfer for 2006 bond payment 601 Water Revenue 15,000.00 602 Sewer Revenue 15,000.00 341 2007 GO Bonds-Jade/East Side/8th Ave 34,075.00 Annual transfer for 2007 bond payment 651 Storm Water Utility Revenue 34,075.00 437 2006 Equip Certificates 32,349.61 Cover deficit in 2006 equip certificates 490 Capital Outlay 32,349.61 (coding of capital costs) 501 Utility Extension Charges - Water 855,015.94 Create new fund to separate water and sewer 502 Utility Extension Charges - Sewer 855,015.94 connection charges and trunk fees 101 General Fund 13,500.00 Budgeted transfer for the McComb Group 603 Refuse Fund 13,500.00 market study Residual: 440 2006 8th Ave Improvements - Capital 157,719.73 Close fund 440 to match bond proceeds-capital 441 2007 Street Improvements - Bond 157,719.73 Fund 440 was meant to be a temporary fund until the bonds were issued for the project 340 2006 8th Ave Improvements - Capital 38,450.40 Close fund 340 to match bond proceeds-Debt 341 2007 Street Improvements - Bond 38,450.40 Fund 340 was meant to be a temporary fund until the bonds were issued for the project 9/28/2007 1 of 1 CITY OF !iT. <TOS~:PH Council Agenda Item 3 C\..~ MEETING DATE: October 4, 2007 AGENDA ITEM: August 2007 Financial Report SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: August 2007 reconciled cash/investment and budget to actual position for Council review. BUDGET/FISCAL IMPACT: None ATTACHMENTS: August Financial Reports REQUESTED COUNCIL ACTION: Accept the August financial reports as presented. / CITY OF ST JOSEPH 10/01/078:58 AM Page 1 Cash and Investment- Council Report Current Period: August 2007 Current FUND FUND Descr Begin Yr MTD Debit MTD Credit Balance 101 General $629,699.92 $249,783.63 $407,076.31 $418,535.69 105 Fire Fund $428,731.73 $23,407.65 $5,914.95 $490,331.66 106 Street Maintenanc -$117,187.94 $0.00 $0.00 -$117,187.94 108 Cable Access Fee $6,101.22 $1,422.00 $0.00 $8,366.50 150 Economic Develop $65,213.21 $673.48 $2,680.44 $41,106.03 155 TI F 1-3 Borgert (S $4,255.80 $0.00 $342.28 $4,512.76 156 TIF 1-4 Sl. Joe De $33,794.48 $0.00 $342.28 $36,423.83 157 TIF 2-1 Millstream $0.00 $0.00 $6,000.00 $10,915.50 200 State Collected Sal $143,544.24 $17,756.57 $762.86 $280,082.92 205 Park Dedication $149,261.98 $767.36 $33,333.94 $72,848.46 210 Recreation Center $43,989.71 $296.61 $154.73 $45,230.40 225 DARE $373.67 $0.00 $0.00 $373.67 230 Lake Wobegon Tra -$10,007.08 $0.00 $0.00 -$10,007.08 232 City Beautification- -$58,940.89 $0.00 $0.00 -$58,940.89 250 Revolving Loan Fu $48,020.66 $323.80 $168.92 $49,375.04 307 2004 Equipment C -$1,344.64 $118.27 $0.00 $33,233.36 317 Fire Facility, 1997 $7,745.03 $97.85 $30,440.48 $8,282.21 319 98 Street Improve $215,950.49 $1,442.30 $734.50 $225,634.89 321 Joseph Street Impr $291,460.29 $1,993.34 $961.27 $329,010.63 322 City Hall Refunded, -$14,891.73 $1,955.55 $0.00 $3,870.80 322 City Hall Refunded, $619,535.98 $0.00 $0.00 $619,535.98 323 2004 Improvement $258,190.70 $1,729.69 $887.80 $268,385.46 324 Northland V Improv $122,120.00 $986.78 $514.77 $126,247.37 325 2002 Street Improv $949,588.00 $5,950.81 $2,853.98 $1,092,605.91 327 2002 Equipment C $48,662.05 $362.06 $173.71 $60,042.89 328 2003 Liberty Pointe $657,739.68 $4,110.96 $2,144.56 $672,470.50 329 2003 Maintenance -$5,102.26 $0.00 $0.00 $11,929.68 331 2003 Refunding Fir $98,214.50 $33,199.49 $2,354.44 $151,879.73 332 2003 Cross Over ( $251,940.20 $1,734.12 $869.04 $275,777.12 333 2005 Improve (Hill/ $502,502.36 $7,265.79 $3,664.56 $615,869.28 335 Northland Heights/ $836,876.38 $11,285.18 $5,678.58 $993,035.31 337 2006 Equipment C $7,041.39 $6.45 $0.00 $34,407.07 338 2006 Interior St 1m $473,358.12 $7,046.38 $3,745.96 $519,222.90 340 2006 8th Ave Impr $38,450.40 $0.00 $0.00 $89,972.00 341 2007 St Imprv-E Si $0.00 $15,037.20 $0.00 $67,748.39 425 2002 Street Improv -$24,105.87 $0.00 $2,755.07 -$108,125.23 428 2003 Street Improv -$45,606.52 $0.00 $0.00 -$45,606.52 429 Maintenance Facilit -$123,288.37 $0.00 $0.00 -$123,288.37 430 2004 Improvement $24,220.46 $0.00 $0.00 $24,220.46 431 Cloverdale Area -$479,769.71 $0.00 $0.00 -$502,710.60 432 2004 Equipment C $5,079.27 $0.00 $0.00 $4,472.38 433 2005 Improvement $570,609.82 $0.00 $0.00 $532,161.25 435 Northland Heights/ $869,331.04 $0.00 $8,242.72 $786,043.34 437 2006 Equipment C -$11,382.95 $0.00 $0.00 -$32,349.61 438 2006 Interior St 1m $689,268.26 $23,880.15 $100,855.34 $455,937.24 439 EDA Crossover 20 -$403.00 $0.00 $0.00 -$806.00 440 2006 8th Ave Impr -$137,972.47 $0.00 $120.92 -$152,271.17 441 2007 Street Impr (J $0.00 $0.00 $206,836.55 $2,456,901.67 490 Capital Outlay $424,291.04 $47,760.30 $55,240.29 $412,553.26 501 Utility Extension - $1,627,249.81 $172,974.70 $6,929.16 $2,214,359.44 601 Water Fund $3,060,486.77 $92,564.94 $58,653.61 $1,632,099.96 602 Sewer Fund $953,974.70 $40,821.71 $37,208.48 $1,120,758.82 603 Refuse Collection $328,102.32 $32,045.52 $23,463.16 $278,108.02 651 Storm Water Utility $116,535.90 $307,440.84 $167,848.03 $341,545.78 $14,571,508.15 $16,765,132.15 CITY OF ST JOSEPH 10/01/079:17 AM Page 1 Council Month End Revenue Summary Current Period: August 2007 2007 2007 YTD August 2007 2007 YTD "10 of FUND FUND Descr Budget 2007 Amt YTD Amt Balance B~~get 101 General $2,218,445.00 $73,824.02 $1,207,186.45 $1,011,258.55 54.42% 105 Fire Fund $324,096.00 $22,453.79 $151,451.07 $172,644.93 46.73% 108 Cable Access Fee $0.00 $1,422.00 $9,128.70 -$9,128.70 0.00% 150 Economic Development $0.00 $459.40 $3,583.74 -$3,583.74 0.00% 155 TIF 1-3 Borgert (SKN) $0.00 $0.00 $11,984.77 -$11,984.77 0.00% 156 TIF 1-4 S\..Joe Development $0.00 $0.00 $29,716.27 -$29,716.27 0.00% 157 TIF 2-1 Millstream $0.00 -$6,000.00 $11,000.00 -$11,000.00 0.00% 200 State Collected Sales Tax $0.00 $17,354.84 $88,339.22 -$88,339.22 0.00% 205 Park Dedication $0.00 $476.41 .$4,270.62 -$4,270.62 0.00% 210 Recreation Center $0.00 $203.77 $1,431.76 -$1,431.76 0.00% 250 Revolving Loan Fund $0.00 $222.44 $1,562.89 -$1,562.89 0.00% 307 2004 Equipment Certificates $0.00 $169.87 $36,061.26 -$36,061.26 0.00% 317 Fire Facility, 1997 $0.00 $0.00 $598.22 -$598.22 0.00% 319 98 Street Improvement $0.00 $1,016.55 $17,879.15 -$17,879.15 0.00% 321 Joseph Street Improvement $0.00 $1,482.28 $57,348.53 -$57,348.53 0.00% 322 City Hall Refunded, 2005 $0.00 $2,808.60 $39,927.81 -$39,927.81 0.00% 323 2004 Improvements/Northland $0.00 $1,209.14 $17,212.85 -$17,212.85 0.00% 324 Northland V Improvement $0.00 $677.90 $4,762.98 -$4,762.98 0.00% 325 2002 Street Improvement $0.00 $4,447.73 $197,900.78 -$197,900.78 0.00% 327 2002 Equipment Certificates $0.00 $1,537.21 $10,879.38 -$10,879.38 0.00% 328 2003 Liberty Pointe Street Imp $0.00 $2,824.18 $19,989.16 -$19,989.16 0.00% 329 2003 Maintenance Facility $0.00 $0.00 $29,038.85 -$29,038.85 0.00% 331 2003 Refunding Fire Hall $0.00 $31,064.21 $69,861.93 -$69,861.93 0.00% 332 2003 Cross Over (93 Streets) $0.00 $1,242.44 $29,918.57 -$29,918.57 0.00% 333 2005 Improve (Hill/Clover) $0.00 $5,172.15 $145,708.42 -$145,708.42 0.00% 335 Northland HeightslTrans Corri $0.00 $8,052.31 $217,141.03 -$217,141.03 0.00% 337 2006 Equipment Certificate $0.00 $9.27 $31,748.50 -$31,748.50 0.00% 338 2006 Interior St Improvements $0.00 $4,740.12 $99,266.76 -$99,266.76 0.00% 340 2006 8th Ave Improvement $0.00 $0.00 $51,521.60 -$51,521.60 0.00% 341 2007 St Imprv-E Side/Jade/8 $0.00 $18,680.64 $115,761.83 -$115,761.83 0.00% 441 2007 Street Impr (Jade Rd/E $0.00 $0.00 $2,781,895.00 -$2,781,895.00 0.00% 501 Utility Extension - Water $0.00 $168,857.20 $579,046.26 -$579,046.26 0.00% 601 Water Fund $390,100.00 $88,008.86 $299,096.94 $91,003.06 76.67% 602 Sewer Fund $0.00 $38,557.01 $139,256.45 -$139,256.45 0.00% 603 Refuse Collection $232,000.00 $31,458.94 $138,050.54 $93,949.46 59.50% 651 Storm Water Utility $0.00 $13,588.20 $214,188.88 -$214,188.88 0.00% $3,164,641.00 $536,021.48 $6,863,717.17 -$3,699,076.17 216.89% CITY OF NT. JOSIo:..H Council Agenda Item ~C \L ~ MEETING DATE: October 4, 2007 AGENDA ITEM: Monastery of 51. Benedict Variance - parking relief Development Plan - Residential Facility SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission conducted a public hearing on October 1, 2007 to consider relief of parking for the Monastery of 51. Benedict. The Planning Commission recommended the Council adopt the Findings of Fact granting a conditional variance relieving parking and approving the development plan. Both the variance and development plan included contingencies. First, the variance was approved so long as the facility is used by the Monastery of St. Benedict. The Monastery had indicated that at some point when they did not need the residential facility, the use may change or the property could be leased or sold. Therefore, the Planning Commission included a provision that if the use of the facility changes from a residential structure, the property must meet the parking requirements. The development plan was approved pending final approval of the City Engineer and Building Official. PREVIOUS COUNCIL ACTION: None. BACKGROUND INFORMATION: The Monastery presented a building plan to re-build a residential structure called Marmion. Marmion was demolished earlier this year and they are proposing to construct a new facility. During review of the site plan, it was noticed that the revised E & E Zoning Ordinance was updated to include similar items as other zoning districts. Specifically, parking. The Monastery has provided evidence they have enough parking and it is included as an attachment. BUDGET/FISCAL IMPACT: ATTACHMENTS: Planning Commission material REQUESTED COUNCIL ACTION: by the Planning Commission. Approve the variance and development plan as recommended RESOLUTION OF FINDING The request of the Monastery of St. Benedict for a 48 space parking requirement came before the Planning Commission at a Public Hearing held on October 1, 2007. The purpose of the hearing was to consider a variance to consider relief from the parking provision of the E & E Zoning District to allow the construction of a residential facility. St. Joseph Code of Ordinances 52.35 Subd. 9(d) Parking: All parking lots shall conform to the standards set forth in Section 52.10. All lots shall include parking controls and other landscaping techniques to improve their aesthetic quality and to direct the flow of traffic. St. Joseph Code of Ordinances 52.10 Subd. 4(b): States; Boarding houses, rooming house, bed and breakfast, multiple family dwellings and rental residential dwellings. One and one-half (1 X) spaces for each single family bedroom dwelling, two and one-half (2 Xl spaces for each two bedroom dwelling, four (4) spaces for each three bedroom dwelling and an additional 1.25 spaces for each additional bedroom within the dwelling. Any bedroom larger than 140 square feet shall be considered as two bedrooms for the purposes of determining the total number of bedrooms within a dwelling. Fractional numbers shall be rounded up to the next highest whole number. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following findings: FINDING: The proposed plan is consistent with the following provisions: St. Joseph Code of Ordinances 52.07 subd (aHl1 states: "That there are exceptional or extraordinary circumstances or conditions applying to the property in question as to the intended use of the property that do not apply generally to other properties in the same zoning district. The exceptional or extraordinary circumstances must not be the result of actions taken by the petitioner. FINDING: The petitioner is part of a community within a community and ownership of vehicles is limited to the petitioner. The petitioner provides fleet vehicles to the membership and based on Attachment "A" adequate parking for the community is provided. Additionally, the new residential facility is a replacement of an existing facility. St. Joseph Code of Ordinances 52.07 subd. (aH21: "states that the literal interpretation of the provisions of this Ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district under the terms of this Ordinance". FINDING: It is unknown if this situation can be duplicated in St. Joseph as there are no other known "communities" in St. Joseph. St. Joseph Code of Ordinances 52.07 subd.(aH31: "states that granting the variance requested will not confer on the applicant any special privilege that is denied by this Ordinance to other lands in the same district" . FINDING: See subd.(a){2] above St. Joseph Code of Ordinances 52.07 subd. (a)[4] "states that the proposed variance will not impair an adequate supply of light and air to adjacent property, or diminish or impair established property values within the surrounding area, or in any other respect impair the public health, safety or welfare ofthe residents of the City". FINDING: The new proposed dWelling opens air space as the building is a smaller foot print. St. Joseph Code of Ordinances 52.07 subd. (a)[5] "states that the condition or situation of a specific piece of property, or the intended use of said property, for which the variance was sought, is not of so general or recurrent a nature as to make reasonably practicable the formulation of a general regulation for such conditions or a situation". FINDING: The request for variance is in a limited zoning district that will not have a large impact. See above. St. Joseph Code of Ordinances 52.07 subd. (a)[6] " states that the variance requested is the minimum variance which would alleviate the hardship on a particular property." FINDING: The variance is being requested as the membership does not have individual ownership of vehicles and if additional parking is required it will not be utilized. Further the Monastery of St. Benedict provides adequate parking for the existing facilities.. St. Joseph Code of Ordinances 52.07 subd. (a)[7] "states that the variance would not be materially detrimental to the purposes of the zoning ordinances or property within the same zoning classification." FINDING: The variance is consistent with the other facilities in the zoning district. The variance shall be a conditional variance with the following contingency; The variance is approved so long as the facility is used for housing for the Monastery of St. Benedict. Upon change of use, the property will be required to submit a parking plan meeting the Ordinance requirements, providing 48 spaces. Bob Loso, Planning Commission Chair Judy Weyrens, Administrator Addendum A-Monasterv Parking Areas Map Position A - Monastery Fleet Lot-29 spaces B - St. Wendel in Hall-3 spaces C - Monastery Guest House-10 spaces D - Gathering Place Circle Drive-24 spaces E,- Monastery Guest Lot- 30 spaces F - Maintenance Area - 8-10 employee spaces G - Spirituality Center -8-10 spaces H - Monastery Garage-7 spaces I - Lot 2 - 8 spaces J - Lot 1- 12 employee spaces K- House 202-1 space L - Maintenance Vehicles-5 spaces Total available spaces= 149 spaces Total Vehicles= 54 (44 automobiles, 2 Station Wagons, 2 Vans, 1 Mini Bus & 5 Trucks) Total number of Sisters living on campus with transportation needs=142 sisters Total number of Sisters who drive and live on campus= 96 sisters ! ~\~o ~~ 7'>i*> ~ .::to. \ ~ t;j Ii) "f ~ 1 '" i ~ . ~ L ,. I') .~',~~.; ..'~. '. fJ;l" ij:).' ~...'~"" ~" it; II'''~~ ~J I 0 ~ JJ . t---~ . I nf"ili --"', ~I x ~ '" o .., .. '" ~ '" .., ;.1 iii . , t.r-!-.J : r--- I ~' . : _!;J rn :,' BITJI I : , -- I "f'II'S ~ ._e ",'- 4- f ' , ',' ~~ ;-;:, ~ '< "l ~~ ::!.L In ... ~~ !i'1. ~ t "<. FI~ Planning Commission Agenda Item ~ (:JTY OF NT. J()$":PU MEETING DATE: October 1, 2007 AGENDA ITEM: Public Hearing - Monastery of St. Benedict Variance - Relief of Parking Requirement Development Plan Approval SUBMITTED BY: STAFF RECOMMENDATION: Recommend approval of the conditional variance relieving parking and accept the Development Plan. PREVIOUS PLANNING COMMISSION ACTION: The Monastery of St. Benedict presented a development plan to construct a new residential facility. During review for Ordinance Compliance, it was noted that the new residential facility would be required to provide 48 parking spaces. BACKGROUND INFORMATION: When the City updated the Zoning Ordinance, the E & E Zoning District was modified to include the general provisions of the Ordinance so that all the zoning districts would be consistent. While the proposed residential facility is a redevelopment, the new building must meet the current Ordinances. That is, the former residential structure was constructed before the current regulations and that use can continue without items such as parking as long as the building remains. The new construction requires adherence to the Ordinance. The monastery is a community within a community and vehicles for the community are limited to the fleet owned by the monastery. As can be seen from the enclosed, the monastery has sufficient parking for the fleet they manage. As the Monastery has stated that at some point the facility may be used by another user such as the Church or College, the variance granted in this case would be a conditional variance. The variance is approved as long as the facility is used for housing for the monastery. Upon change of use, the property owner will be required to submit a parking plan meeting the Ordinance requirements providing 48 parking spaces. ATTACHMENTS: Hearing Notice; Application; Parking Plan, Findings, Building Plans REQUESTED PLANNING COMMISSION ACTION: Recommend the Council grant a conditional variance to the Monastery of St. Benedict relieving the parking requirement for the residential structure entitled Marmion, accepting the findings of fact. Accept the development plan authorizing the issuance of a building permit for the residential structure. Jl Judy Weyrens Administrdtor MdYor All\dssier Councilors Steve Frdnk Rick Schultz Renee Symdnietz Ddle Wick CITY Of ST. JOSEPH www.cityolstjoseph.com Public Hearing City of St. Joseph The St. Joseph Planning Commission shall conduct a public hearing on Monday, October 1, 2007 at 7: 15 PM. The purpose of the hearing is to consider a variance relating to the parking requirements for the construction of a new residential facility for the Monastery of St. Benedict. St. Joseph Code of Ordinances 52.35 Subd. 9(d): Parking: All parking lots shall conform to the standards set forth in Section 52.10. All lots shall include parking controls and other landscaping techniques to improve their aesthetic quality and to direct the flow of traffic. St. Joseph Code ofOrdiannces 52.10 Subd. 4(b): Boarding house, rooming house, bed and breakfast, multiple family dwellings and rental residential dwellings. One and one- half (1 Yz) spaces for each single-bedroom dwelling, two and one-half (2 Yz) spaces for each two-bedroom dwelling, four (4) spaces for each three-bedroom dwelling and an additional 1.25 spaces for each additional bedroom within the dwelling. Any bedroom larger than 140 square feet shall be considered as two bedrooms for the purpose of determining the total number of bedrooms within a dwelling. Fractional numbers shall be rounded up to the next highest whole number. Sisters of the Order of St. Benedict, 104 Chapel Lane, St. Joseph,:MN 56374 have submitted the request for Interim Use. Judy Weyrens Administrator 2.') College Avenue North' PO Box 668 . Sdint Joseph, Minnesotd ')6")74 Phone j2.0.")6").72.01 FdX ")2.0.")6").0")42. APPLICATION FOR VARIANCE CITY OF ST. JOSEPH 25 College Avenue NW P. O. Box 668 St. Joseph, MN 56374 (320)363-7201 or Fax (320)363-0342 Fee $ Paid Receipt # Date STATE OF MINNESOTA) )ss COUNTY OF STEARNS) VWe, the undersigned, as owners of the propelty described below, hereby appeal to the City Council and Planning Connnission of the City ofSt. Joseph, Stearns Connty, Minnesota to grant a variance from the St. Joseph City Code: (applicants have the responsibility of checking all applicable ordinances pertaining to their application and complying with all ordinance requirements): PROPERTY OWNER NAME(S): Sisters of the Order of Saint Benedict PROPERTY OWNER PHONE NUMBER(S): 320- 3 6 3 -71 00 ADDRESS: 104 Chapel Lane st. Joseph. MN S6)74 ZONING DISTRICT: Educational-Ecclesiastical District LEGAL DESCRIPTION: (fiAA Rtb'lClhAn) PROPERTYOWNER(S)'SIGNATURE(S): fii~b:'T>~ of' t.hA Or>np.r> of' fiRint RAnAniClt ~-~ Treasurer / Director of Finance The request(s) which we desire for our property is/are in conflict with the following sections(s) of the St. Joseph City Code: Section 52.35 Subd. 9 (d) p~ Proposed non-conformance(s): ,4-r..(...... ~h.A44:l~ . . . willi! spolial conditions and circumstances exist which are particular to the land, structure or building(s) involved which do not apply to the land, structures or building(s) in the Same zoning classification (attach additional pages as needed)? Section 52.10 Subd. 4 (b) Section Do any of the special conditions and circumstances result from your own actions (ifthe answer is yes, you may not qualifY for a variance)? What facts and considerations demonstrate that the literal interpretation of the zoning code would deprive you of rights commonly enjoyed by other properties in the same district under the terms of the zoning code (attach additional pages as needed)? State your reasons for believing that a variance will not confer on you any special privilege that is denied by the zoning code to other lands, structures or buildings in the Same district: State your reasons for believing that the action(s) you propose to take is/are in keeping with the spirit and intent of the zoning code? State your reasons for believing that a strict enforcement of the provisions of the zoning code would cause undue hardship. Undue hardship means that the property in question cannot be put to a reasonable use if used under the conditions allowed by the zoning ordinance. Economic considerations alone shall not constitute an undue hardship under the terms of this code as referenced in state statutes: Attached to this application and made a part thereof are other material submission data requirements, as indicated. AppJ;~",s;g~~ Dot" ,~/ 1~"""'7 Owner Signature: . r ~# ~~ Date: FOR OFFICE USE ONLY DATE APPLICATION SUBMITTED: DATE APPLICATION COMPLETE: Planning Commission Action: _ Recommend Approval _ Recommend Disapproval Date of Action Date Applicant/Property Owner notified of Planning Commission Action: City Council Action: _ Approved _ Disapproved Date of Action Date Applicant/Property Owner notified of City Council Action: Application for Variance to City of St. Joseph Ordinance Sections 52.35- subd. 9 (d) and 52.10- subd. 4 (b) Proposed non-conformance-The parking plan for a new building to replace the former Marmion Hall does not meet the required off-street parking ordinance. Special conditions/circumstances-The proposed building replaces an existing building that housed more residents than the new one. The parking requirement for this building is met in a centralized parking area that provides 24 hour-365 days of availability for monastery cars. Anv special conditions-The residents of this building are members of the Sisters ofthe Order of Saint Benedict. As such} they do not own cars individually. Cars and parking are available to all sisters in monastery residences through a fleet of cars located in a central parking lot. Please refer to Addendum A and B. What facts, considerations demonstrate-The College and Monastery share a campus with distinct parking to meet each of our needs. We identify shared parking spaces for peak times or special event needs. State reasons that variance will not confer special privilege- We believe that our situation is unique to the City of St. Joseph because we are a community within a community. Unlike most residential areas, we share land} buildings and ownership in a way that allows efficient use of spaces central to our community areas. The current ordinances for residential areas do not fit this type of community living. State reasons for belief that actions are consistent with the code-The monastery parking plan meets the number of parking spaces required for the number of cars that are part of the central fleet. The transportation needs of the monastery are assessed each year according to the number of sisters at the monastery who have specific needs. Mini buses and vans are used daily to decrease the number of cars needed. This allows for more parking spaces than the code requires. Guest and employee parking areas are provided in special areas close to the Sacred Heart Chapel. Please refer to Addendum A and B. State reason that a strict enforcement would cause undue hardship-The monastery would not be able to replace the former Marmion Hall in its current location if we need to provide parking for 48 cars. This will cause serious housing concerns or require housing to be at too great a distance for sisters to get to prayers} meals and Eucharist. Y tVls-ed !lIl1l!!!I!!II!IIl! II ilinlllll! II ~ II lj'lII li!'! i h (\ 1 I ,.! II , i \' m "H PII I III Ii 11'1' i' Illl<! I ilK! II i II !! ' Ij 11 l! HI I'j III I! I I · e0e 00 lIPIP ! IljH ~ !!H~ ! I .! <l i i ~ i/ II II I ,u.U! i j! , i ~ ~ l " i I-I J~ I ! Ii II I .~i ~]lS . N ~ ~ .. ~ ~ ~ I, i I,! I j! n ' , I I l I j II 11111 .i' ,I Ifill! 1111 lilll ! IP NEW MARMION HOUSING SAINT BENEDICT'S MONASTERY ~\, PR"m_ 1112~~.hi,;~~ tw.lk IIr:lIl'-"'-.....S..[lII"UlH... UAllO -.141 ~!.l~"'.f..~1H<IM1 _'~_IIo\._'!l.l.\\".........~.~~IOlG w.")"'w.!1<M.n.<<I\I'_'.~ 11<\'IIm -- <'__ 1_'_."""""_,(', t~.J<!wI_'''''''''_'~''''''''''"'''_~ ~~=~'I~i~,"::="""I""'tJ...-I N $T,JOSI!.PH.MNNESOTA ~ .~~ .~a ~ r-- --------- ___m___, l' -- i I, ___________~___"_.____________________ ,. 'I!! Ii II 'I II! 'II II! I ',IIi ! II II J!ll!1 !l ~ ! I 'I' I a', I, !' ~ I, ill il I ,Ii 111 Ii ii! l!"i d! i 'Iq'i i II i , ll!l:!! Ii I, i ~ I Inll I. I ill 1llll'Ill III I II ' II .. I I 8T.J08B>H,IolINNSBOTA s ~ '" ~ )> N N NEW MARMION HOUSING "'.... SAINT BENEDICT'S MONASTERY ~ ~ ~ . T~~~ ~......... li-------n- ~ ]~ I ~ ^ ~ W-m----I ! Ii II " I !! i. II f .. c 6 z " S & ~ > w N :0 ]~ i ~ ^ ~ ~::::::::: hL.---~--,.--. . t~~~~~~c- ST.JOSEPH,MlImESOTA NEW MARMION HOUSING SAINT BENEDICT'S MONASTERY _crM.III2.~~h:~ ]~ i I ~::::::::: " " 00000000 lijlqil~ II!! I i1H I , ., I G I i Ii. ii i n.;~=~,,~MT1: -(IC;n<-C-;=~~~~ ~1!Im -~~"""'" 1'_"""'1bU.._..""....w~_ =:=~I'='<4~i::~.........I- Data ViewOnline Map Page 1 of 1 104 Chapel Lane ~ l ;--7 '~..l'\' p. i / .... ... ;;'.~..~--<..:.> v ....... "~ "'1",.., v.'1> ~ ~+ <1>. [,< >~.. /(( -.....:.." L o Disclaimer: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data from city, county, state and federal offices, and is to be used for reference purposes only. http://portal.sehinc.com!dataView/mapLayout.htm 9/20/2007 Planning Commission Agenda Item 1I CrrY OFll'T. JostPlt MEETING DATE: September 10, 2007 AGENDA ITEM: Development Plan - St. Benedict's Monastery Marmion Building SUBMllTEDBY: Administration . STAFF RECOMMENDATION: Authorize execution of a Development Agreement between the City of St. Joseph and the Monastery of St. Benedict to allow the construction of a three story residential facility. PREVIOUS PLANNING COMMISSION ACTION: None. BACKGROUND INFORMATION: City Staff has been meeting with representatives from the Monastery regarding the construction of a three story residential structure. The facility will be located in the area where a building was demolished earlier this year. The structure will include a three bedroom, four bedroom and five bedroom dwelling unit on each floor and will be used for residents for the community of St. Benedict. The use is a permitted use in the Zoning classification E & E. Staff has referred some Ordinance guidelines to the City attorney for review. These items include how the parking and site coverage apply to this project. We will have an answer on Monday for the Planning Commission. I have discussed with S. Kara the fire access issue. Originally the property had access via the alley that was parallel to the La b School. The City vacated the alley and conveyed the property to each adjoining property owner with the understanding that it would provide access. Since that time the Parish has Quit Claim Deeded the property to the Monastery. In order to address the Fire Access issue, a 20 foot permanent easement for fire access must be developed. In talking to S. Kara she indicated that this would be acceptable and the City will draft an easement for the project. Earlier discussions with the Architect have indicated that the building will include fire suppression. The fire suppression will be connected to the existing water stub on College Avenue. With regard to the Enginee~ing comments, the Building Permit cannot be issued until all the issues have been mutually agreed upon and changed. AlTACHMENTS: Application, Plans, letter from St. Joseph Church, Engineer Comments, Building Official Comments, Public Works Director Comments' REQUESTED PLANNING COMMISSION ACTION: Authorize execution of a Development Agreement between the City of St. Joseph and St. Benedict's Monastery to construct a nine unit residential facility. church ot St. Joseph Celebrating Christ Through Prayer and Service 12 West Minnesota Street st. Joseph, MN 5637+ . 320~363-7595 WINW.church$~oseph.org 10 August 2007 Sister Kara Hennes, O.S.B. Sisters of the Order of Saint Benedict 104 Chapel Lane St. Joseph, MN 56374-0220 Dear Sister Kara, Thank you for meeting with me, members of the parish staff and the Building and Grounds Committee on July 24. We appreciate the opportunity to review the New Marmion building plans and discuss the landscaping ideas for the area along our shared boundary. - Mter discussion, we are comfortable with your proposal for the new building. We appreciate and support the plans to provide more green space as a buffer along our shared border. We know that a fence is needed and agree for it to abut. the west wall of the church. As we discussed, a gate will provide us access to our property. We also agree with your plan to sod the area between New Marmion and our playground. In addition, you will provide curbing along the playgromid lot, and we agree to maintain the green space to the north of the fence. Although we like the idea of trees on both sides of the fence, we wish to discuss. this further with you when you determine the type of plantings to be made. We ask that the monastery be responsible for watering the newly planted trees and bushes for the first growing season. . . Thank you for keeping us informed about this project. We look forward to the completion ofthe" new building and the accompanying landscaping. Sincerely, h1.dv~~/~M. Fr. Joseph Feders, O.S.B. Pastor Jt. SEH MEMORANDUM TO: Judy Weyrens, City Administrator City of 81. Joseph FROM: Randy Sabart, PE DATE: September 6, 2007 RE: S1. Joseph, Minnesota . 81. Benedict's Monastery New Marmion Housing Site Plan Review SEH No. A-STJOE080 1 D86 I reviewed the civil engineering site plans dated August 17, 2007, and have the following comments: Utilities 1. At the depth specified, Structure CB3 will not be constructible as detailed. The Design "H" catch basin barrel structure will likely need to be inverted and the adjusting rings eliminated to achieve the proposed shallow build depth. 2. The top of casting elevation (1097.00) of structure STMHI is high with respect to the adjacent sidewalk grade to the west (1096.40). Adjust the top of casting elevation to accept drainage. 3. The applicant shall provide the City a copy of the MPCA Sanitary Sewer Extension permit and MDoH Water Main Extension Permit prior to the commencement of utility construction. 4. The sanitary sewer between SANMID and SANMH4 should be insulated to protect against freezing where the ground cover is less than 8 feet in front of the east side of the building. 5. A minimum of 10 feet of horizontal separation must be maintained between the proposed water main and the existing storm sewer and the proposed sanitary sewer per the state permits, unless water main-quality sanitary sewer pipe is proposed and permitted. . 6. Though I understand it to be the City's preferred location from an access perspective, the applicant should provide the City with documentation from St. Joseph's Church confirming acceptance of the hydrant placement on their property (northeast of the Marinion building). The hydrant is also proposed in front of the proposed gate, and I question if it will interfere with other anticipated uses for the gate? Verify the need for steel bollards to protect the hydrant from vehicle damage. 7. Consider adding a gate valve to the west side of the proposed water main connection point for operational flexibility (unless a separate isolation valve for S1. Scholastica Hall already exists and is not illustrated). 8. Construction of the proposed sanitary sewer on the north side of the site will disturb the adjacent property (St. Joseph Elementary School). Documentation similar to that referenced in Comment NO.6 should be forwarded to the City. Additionally, I presume the sanitary sewer will be a Short Elliott Helldrickson Inc..Foo 25th Avenue South, P.O. Box 1717. St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax St. Joseph, Minnesota September 6, 2007 Page 2 privately-owned utility. As such, both parties should execute a joint utility easement acknowledging the presence of the utility and defining the common understanding for access and maintenance activities. 9. It appears that two existing drainage structures near the existing manhole at the connection point may be impacted by sanitary sewer construction. The plan should address how the existing structures will be protected or relocated. 10. The construction drawings shall include City-standard construction details for the sanitary sewer and water main (if connected to City water main) construction. The specifications shall include provisions for jet cleaning and televising the finished sanitary sewer. A copy of the television report and video shall be furnished to the City upon completion of the sewer construction and before placement into service. 11. Eight inch water main shall be ductile iron, class 52. Grading 12. lfthe intent ofthe drawings is to develop a swale between the sidewalk and the building on the northwest side and the southwest side of the site, the swale grades (approx. 0.65 % to 0.85 %) are below desirable minimum slopes. Localized, shallow ponding could develop, p'articularly if roof drains are directed to the swale. Evaluate options to revise grades to improve conveyance of drainage. djg c: Dick Taufen, City of St. Joseph Ron Wasmund, Inspectron Inc. p:\pl\slstjoe\common\m-jweyrens site plan 090607.doo- Inspectran Inc. Memo To: St. Joseph Planning Commission Judy Weyrens, City Administrator From: Ron Wasmund, Building Official Date: 09/05/07 Re: Monastery of the Order of Saint Benedict Site Plan Review Backaround The Monastery of the Order of St.. Benedict is proposing the construction of a new Marmion Residential Building. The building is proposed as three stories with a full basement and a pitched roof. Each floor contains approximately 8647 square feet for a total of 34,588 square feet. There are three 3-bedroom, three 4-bedroom and three 5-bedrom living units planned. The building will be constructed of wood frame with a mixture of brick and cementitious lap siding. The building will be constructed on the north side of the existing of the existing Sacred Hearts Chapel, east ofthe existing Rosamond residence and west of St. Joseph's Church. The parking lot and play area for the Lab School bound the building on the north. The height of the building is 41 feet at the highest point. The site plan does not detail the parking arrangement. All mechanical equipment is proposed to be in the basement A proposed tunnel connects the residence with the Chapel. Findinas Upon review of the site plan and building exterior, I find the proposed building in compliance with setbacks and exterior finish materials of the district. The site plan shows no parking. Ordinance Section 52.10 Subd. 4(b) requires four spaces of off street parking for each 3-bedroom dwelling and an additional 1.25 spaces for each additional bedroom. This calculates to a required 48 parking spaces for this structure. Ordinance Section 52.35 Subd. 8 allows a maximum site coverage of 50% with structure or combination of structures. The parcel size is not identified. . Page 1 The allowable building height in the EE District is three stories or 40 feet. No wall section or sea level datum was provided detailing the overall height of the building. The pitched roof scales 41 feet in height. No lighting plan was provided. The light fixtures if any must comply with Ordinance Section 52.35 Subd. 9 (b). This Structure is landlocked between existing buildings and property of different ownership. There is no direct access to a public way. Due to the proximity to the buildings and lack of access roads there is no fire department access. Intemational Fire Code Chapter 5, Section 503 requires a fire apparatus access road to extend within 150 feet of all portions of the facility or any portion of the exterior wall of the first story of the building as measured by an approved route around the exterior of the building. The code official is authorized to increase the dimension of 150 feet where: The building is equipped throughout with an approved automatic fire suppression system in accordance with the Building and Fire Codes. Fire apparatus roads cannot be installed due to location on the property, topography, waterways, non-negotiable grades or other similar conditions and an approved alternate means ~tfire protection is provided. With final approval of the Fire Chief an automatic fire suppression system complying with NFP A 13 must be installed in all areas of the building including closets and concealed combUstible spaces. A fire department connection to the fire suppression system must be provided at a location accessible by a fire truck. The access must be protected by an irrevocable easement agreement with the adjacent property owner. A lock box is required on the exterior of the building for fire department access before occupancy. Recommendations: I recommend approval of the project contingent upon: 1) The owner executing a Development Agreement. 2) Installing an automatic; fire suppression system in all areas of the building including closets and . concealed spaces with an irrevocable easement to provide fire department access to the fire department connection. 3) Submittal of a parking plan. 4) Submittal of a lighting plan. 5) Verification of compliance with building height requirements. 6) Installation of a lock box. . Page 2 Council Agenda Item -? ( /lA-1) CITY OF IolT. JOS~~PH MEETING DATE: October 4, 2007 AGENDA ITEM: Liquor license Transfer - Stonehouse Tavern & Eatery SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The City Council issued a liquor license to Stonehouse Tavern and Eatery LLC in June of 2007. BACKGROUND INFORMATION: Rick Freitag submitted an application for a liquor license transfer for the Stonehouse. Freitag is purchasing the LLC, not the property. The former LLC owners were Paul Pietrek and Mike Gohman. The Police Department has completed the background check and there is nothing that will prohibit Freitag from securing a liquor license. BUDGET/FISCAL IMPACT: ATTACHMENTS: Liquor License Application REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute the Liquor License to Stonehouse Tavern & Eatery, with the new owner of the LLC. Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, S1. Paul, MN 55101-5133 Telephone 651-201-7507 Fax 651-297-5259 TTY 651-282-6555 Certification of an On Sale Liquor License, 3.2% Liquor license, or Sundav Liquor License Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor license types: 1) City issued on sale intoxicating and Sunday liquor licenses 2) City and County issued 3.2% on and off sale malt liquor licenses Name of City or County Issuing Liquor License License Period From: /(/~/ ~1'~7 To: (, -30 -Of!! Circle One: New License (~nse Tran~ 5-"101'" t.-~ Suspension Revocation Cancel '-. - 7 (former licensee name) (Give dates) License type: (circle all that apply) ~ Sale Intoxi~ Fee(s): On Sale License fee:$ Sunday License fee: $ Licensee Name: ~'o,l\e.,t,.., -t - t;ifi. DOB (corporation, partnership, LLC, or Individual Business Trade Name Sf'ojle...4t>tA6.e ~.Q'-r", -b~ness Address <...010 GR. /$ Zip Cod5Q)'( County 8t~"'t Business Phone '3 U>- Sb:1 - ) 2..2. 't Home Phone Home Address If:} I~ Wr~'#V ~ City jI!/i~~ Licensee's MN Tax ID # 7/S'?-S3..'5 (To Apply call 65 I -296-6 I 8 J) ~day Liqu~ 3.2% On sale 3.2% On Sale fee: $ g - 2") -stj Social Security # 3.2% Off Sale 3.2% Off Sale fee: $ y),~-g6-()963 City s+. 9 (f€.p/L,. Licensee's Federal Tax ID # 4) - 02. 7 K'" 5' O":?_ (To apply call IRS 800-829-4933) If above named licensee is a corporation, partnership, or LLC, complete the following for each partner/officer: /~/JJ:... B,ri'.2N-. ;:::~~ 9-2)-Sl. 4),)-7(~j963 I1tP W/-t4J;/a..r;--!M- Partner/Officer Name (First Middle Last) DOB Social Security # Ai Home Addr. ess II", ~~~ ~SOseg (Partner/Officer Name (First Middle Last) DOB Social Security # Home Address Partner/Officer Name (First Middle Last) DOB Social Security # Home Address Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate must contain all of the following: 1) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license. 2) Cover completely the license period set by the local city or county licensing authority as shown on the license. Circle One: (Ye@2) During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law? Workers Compensation Insurance is also required by all licensees: Please complete the following: Workers Compensation Insurance Company Name: G "" -t; ~A-I: ttl2~...,Policy # W G':2..S* S 6 Y.D- :L.,j I Certify that this license(s) has been approved in an official meeting by the governing body of the city or county. City Clerk or County Auditor Signature Date (title) On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the application for the Buyers Card, please call 651-215-6209, or visit our website at www.dps.state.mn.us. (Form 9011-5/06) em' OF'$T",JOSEP'R Melllorandutn To: Judy Weyrens, City Admin CC: Pe"" E. J""ky., Chief OfpOl~ 10/02/07 From: Date: Re: Freitag Records Check . We have done a criminal records check through the BCA and found no criminal record for RICK BRIAN FREITAG, DOB 08/27/59. 1 CITY OF ST. J()$~~PH Council Agenda Item s- MEETING DATE: October 4, 2007 AGENDA ITEM: Delinquent Receivable Hearing SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUI\ICIL ACTION: None BACKGROUND INFORMATION: Municipalities have the authority to certify certain delinquent bills such as utility and weed cutting services for collection. Once certified, the fees are forwarded to the County Auditor for attachment to the next year tax statements. The City will then receive payment for delinquent services from Stearns County. In addition to certifying statements, the City also uses shutoff notices to collect delinquent utility accounts. This method does not work ifthe property is vacant, in foreclosure and if the service is sewer or storm sewer. Before bills can be certified, the City must provide each party with notice of a hearing allowing them the opportunity to dispute the bills. Notices were sent to all the affected property owners. BUDGET/FISCAL IMPACT: ATTACHMENTS: Listing of Delinquent Accounts. 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Q) Ol o 0::: Q) Q) m m 0:::0::: 1'-00 <0 <0 00 , , 00 I{) I{) I{) I{) C")C") I{) I{) , I '<:t'<:t 00 00 o)O>N <O<ON 000 66...r I{) Ln 0) I{) Ln I'- C") C") C") I{) Ln I{) ...r...l-..J. 00 00 00 <::ITY OF ST. JOS~:PR Council Agenda Item 0 MEETING DATE: October 1, 2007 AGENDA ITEM: Coalition of Greater MN Cities SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: None. BACKGROUND INFORMATION: Tim Flaherty from the Coalition will be present to update the Council on Legislative matters. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED COUNCIL ACTION: No action required CITY OF ST. JOSIo;PR Council Agenda Item /0&0 MEETING DATt: October 1/ 2007 AGENDA ITEM: Administrator Reports -Habitat Fees SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCil AgION: The City Council at the previous Council meeting moved and passed a motion to waive all fees for the Habitat for Humanity project. It was also requested that the matter be referred to the City Attorney for review and comments. Based on the recommendation of the City Attorney, the Council cannot waive the water and sewer access fees. BACKGROUND INFORMATION: See attached BUDGET/FISCAL IMPACT: ATTACHMENTS: Legal opinion REQUESTED COUNCIL ACTION: MEMO TO: Judy Weyrens, City Administrator FROM: Tom Jovanovich, City Attorney DATE: September 26, 2007 RE: Waiver ofW AC and SAC Fees - Habitat for Humanity FILE: City of Joseph ISSUE Can the city waive the WAC and SAC fees for a non-profit corporation, specifically for the Habitat for Humanity? SHORT ANSWER No. Such a waiver would violate the St. Joseph Ordinance. Also, such a benefit to a non-profit organization would be deemed a gift, donation, or possibly a public expenditure. Although it might serve the public by providing housing within its community, its primary purpose would benefit private, individual owners who ultimately purchase the homes through Habitat for Humanity. FACTUAL BACKGROUND The City Council questions whether or not it can lawfully waive the WAC and SAC fees for the Habitat for Humanity. Although the benefit is initially to Habitat for Humanity, the subsequent owners of each individual home would gain the ultimate benefit by reducing their costs. LEGAL ANALYSIS Minn.Stat. 444.075, Subd. 3d provides that charges for connections to the municipal facilities, both water and sewer, may in the discretion of the governing body be fixed by reference to the portion of the cost of connection which has been paid by assessment of the premises to be connected... as well as the cost of making or supervising the connection. The statute essentially gives the municipal body the discretion as to whether or not it wishes to charge WAC and SAC fees. However, the City of St. Joseph's ordinance does not give the governing body any discretion as to whether or not it should charge WAC and SAC fees on a case by case basis. Ordinance Sections 44.02 and 44.03 provides that the WAC and SAC fees required herein must be paid before the City will issue a plumbing permit for said connection to the municipal water system, and that no prepayment of WAC and SAC fees are allowed. Section 44.05 provides as follows: The WAC and SAC charges for all structures or properties to be connected to the municipal water and sanitary sewer systems shall be determined by multiplying the "Base Rate" as shown in Table 1, by the applicable WAC/SAC criteria as shown in Table 2. The City Council may adjust the Base Rate by Resolution at any time deemed appropriate by the City Council. This ordinance provision does not give the city council discretion to waive the fees. All of the language contained in the pertinent sections are mandatory ("shall", "must") and not permissive like the statute ("may"). Although the city council is granted the authority to adjust the base rate by resolution, the established "based rates" are by category (i.e. single family residence, animal clinic, beauty salon). The council would have to adjust the base rate on all single family homes if it wishes to waive, or "adjust" the fee for Habitat for Humanity. For this reason, if the council were to "adjust" the fee only for single family residences constructed through Habitat for Humanity, it would violate its own ordinance. The only other option available to waive the fees for Habitat would fall within the purview of a donation or gift. However, this is not possible since a city may not donate money to a nonprofit organization as there is no legal authority to so do. League of Minnesota Cities, Public Purpose Expenditures, March, 2006. The statute explicitly allows local government units to donate money to certain organizations (i.e. local food shelves, hospitals, agricultural events). The statute provides nothing close to donating funds, or a "benefit" to non-profit organizations. The attorney general has considered donations to Boy Scouts, 4-H clubs, American Legion, Chamber of Commerce, and the Red Cross as improper. League of Minnesota Cities, Public Purpose Expenditures, March, 2006. Generally, public funds may only be spent for purposes that are expressly or implicitly authorized by statutes or by the city's ordinance. League of Minnesota Cities, Public Purpose Expenditures, March, 2006. In addition, the expenditures must be for a public purpose, which has been defined by the courts as an activity that will benefit the community as a body and that is directly related to the functions of government. Id. In the instant case, the city is not proposing to spend public funds in support of the Habitat for Humanity. Rather, it would be foregoing its right to collect or be paid public funds to which it is entitled to receive. Any forgiveness of earned, but uncollected funds, would to primarily to the benefit of certain individuals (people who subsequently purchase the home from Habitat for Humanity) and would not serve the community as a body. For this additional reason, the city does not have the authority to use such funds as a "public purpose" expenditure. 2 Judy Weyrens Subject: FW: agenda and/or discussion items for the council From: richard .schultz@usbank.com [mailto: richard .schultz@usbank.com] Sent: Monday, October 01, 20079:26 AM To: Judy Weyrens Cc: Rassier, Alan Subject: RE: agenda and/or discussion items for the council These answers are great. How does one get this information to the council members? How does one initiate action regarding: 3. Initiate a committee to review current rental property housing situation in city of St Joseph - a complete report on current state (What, how large, where...etc). Include non-biased planning commission members, rental inspector, city staff and general public The Planning Commission will be working on the rental portion with Interim use permit and bringing a report to the Council. If something different is desired, the Council could certainly request such. 2, Establish the half-cent sales tax committee now, to begin working out the bugs... Can the half-cent sales tax be used to buy things like fire equipment? PARK AND RECREATION: 1. Consolidate Park Board and Recreation Association to examine efficiencies in service delivery and opportunities for enhanced inter-city cooperation and services. Initiate a group to study and recommend a combined Park Board and Recreation Association, This "new" committee would include needs for year round, youth-to-senior recreation program, in addition to facilities. 2. Park and Recreation Consultant: With discussion of combining departments (park and rec),enlist a consultant that not only did parks (facilities), but can lend some credence to the beginnings of a year round, youth to senior recreation program. This needs to be a requirement for of the consultant search you are performing. Develop short and long term Park (Facilities) and Recreation (programs) plans as they relate to community needs. 3. establish a dedicated funding source for park facilities and recreation programs and other related Park and Rec services "Judy Weyrens" <jweyrens@cityofstjoseph.com> 10/01/200709:03 AM To <richard.schultz@usbank.com>, "Rassier, Alan" <ARassier@CSBSJU.EDU> cc Subject RE: agenda and/or discussion items for the council See below From: richard.schu Itz@usbank.com [mailto: richard .schultz@usbank.com] 1 Sent: Monday, October 01, 2007 8:54 AM To: Judy Weyrens; Rassier, Alan Subject: agenda and/or discussion items for the council Morning Everyone. Here are some items I would like to address and have discussion with council members. Perhaps part of agenda items?? Not sure? Discussion is necessary. If not agenda items, then I would like to have discussion and not surprise fellow council members with this information, even allow them to review and consider each topic. What would be the best way to accomplish this? 1. Planning commission task: Direct city staff and planning and zoning committee to review, research and consider placing ordinance/requirement for sidewalks into housing and construction developments doctrine. Establish a hard and fast standard for new, planned construction developments that requires sidewalk - just like water, sewer, curb and gutter. Remove local subjectivity. We need to start addressing the ability of residents to walk safely and without obstruction, from any point within the city, to any other point. New developments that are not infill already have that requirement. The park dedication fee is a combination of sidewalk and parkland. This only becomes an issue when you have plat that is surrounded by the City already. Even then, if an existing sidewalk system would exist, we would require connection. 2. Relief from City fees and charges. Direct City Staff to begin work on policy that would define and describe relief from city fees and charges, if we are so inclined. The City Attorney has provided a letter regarding the waiving of fees. It will be included in your packet. This may answer this question. 3. Initiate a committee to review current rental property housing situation in city of St Joseph - a complete report on current state (What, how large, where...etc). Include non-biased planning commission members, rental inspector, city staff and general public The Planning Commission will be working on the rental portion with Interim use permit and bringing a report to the Council. If something different is desired, the Council could certainly request such. 4. half-cent sales tax. Where are we at? Would like to know where we are at with determining dispensation of accrued amounts into the fund. How will money be disbursed, tracked, by whom, defined process...etc. It is anticipated that a committee will be established this fall. The City receives the funds from the City of St. Cloud and will be tracked by the Finance Director. If the City does secure Kennedy for a City facility, that may direct how some of the proceeds are used. 5. Next Budget work session/meeting - what are the plans? The growth numbers should be out sometime early October. It is anticipated that we will have a meeting again in late October - 3rd or 4th week. This will give us a better idea of where we are at and where the surrounding Cities are. 2