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HomeMy WebLinkAbout2007 [11] Nov 01 {Book 42}CITY O~ ST. JOSEPH WWW.Cltyof stjoseph.com St. Joseph City Council November 1, 2007 7:00 PM ~udy ~/eyrens Administrator 1. Call to Order 2. Approve Agenda 1Vlayor 3. Consent Agenda AI Rass~e~ a. Bills Payable -Requested Action: Approve check numbers 039472-039549. b. Ordinance Amendment -Requested Action: Authorize the Mayor and Councilors Administrator to execute the Amendment to Ordinance 84, causing the same Steve Frank to be published. Rick Schultz c. Application for Payment -Requested Action: Authorize the Mayor to Renee Symanietz execute Pay Application #4 for the 2007 East Side Improvements and Dale Wick authorize payment to Hardrives in the amount of $15,795.93. d. Application for Payment -Requested Action: Authorize the Mayor to execute Pay Application #11 (Final) for the 2005 Hill Street/3`d Avenue SW Improvements and authorize payment to R.L. Larson Excavating in the amount of $21,555.94. e. Application for Payment -Requested Action: Authorize the Mayor to execute Pay Application #3 for the 2007 Jade Road Improvements and authorize payment to R.L. Larson Excavating in the amount of $182,382.29. f. Investment Policy -Requested Action: Authorize the Mayor and Administrator to execute the Investment Policy as presented. 4. Public Comments to the Agenda 5. City Engineer Reports 6. Mayor Reports 7. Council Reports 8. Administrator Reports a. Gohman Lot Split b. Facade Architectural Grant Program and RLF Guidelines c. Interim Use, Jake Rorabeck, 221 Birch Street W d. Field Street Update 9. Adjourn z5 College Avenue North PO Box 668 Saint ~oseph, 1Vlinnesota 56374 Phone 3zo.363.7zo1 Fax 3zo.363.o34z MEMO TO THE COUNCIL ............................................... Agenda Items I received an email regarding some potential items for discussion. These items included the minutes, moving public comments, televising all City meetings, retention of tapes. Since not all the Council Members will be present at this meeting, I would like to add these items to a workshop meeting that we will schedule as soon as Renee is back. Field Street At the November 15, 2007 City Council meeting we scheduling the update on Field Street. I have already talked to Kirby Becker from the St. Cloud APO and he can be present at that meeting. I will also make arrangements for WSB to be present. Human Rights I have attended another meeting regarding the Regional Human Rights Office. The meeting was attended by the Administrators of St. Cloud, Waite Park and St. Joseph, a member from GRIP and two members from the St. Cloud Human Rights Office. At that meeting we discussed the services the area Cities would like to see at the office and a possible governing board. It was the consensus that education was a large part of the need. The next step is for the Administrators to meet with the Commissioner of Human Rights to see what services the State can provide given the budget. Meetings I would like to establish two different meetings and will circulate dates via email 1. Budget and Public Works Director Position 2. Workshop ST. JOSEPH CITY COUNCIL November 1, 2007 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME 1. cL~<LbCP .A~ ~ Irrt;r 71/k ))otM yr/W! ~b ~&!v-oYI j)1aur ~sJnl1e ~t/e. S /YJM/~ ~~au/CL- J'. /)Mt:<-- 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. ADDRESS Ci'1'1' QF 6T. J[1SrF PH- Council Agenda Item 3a MEETING DATE: November 5, 2007 AGENDA ITEM: Bills Payable -Requested Action: Approve check numbers 039472- 039549. SUBMITTED BY: Finance BQARD/COMMISSIQN/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: Bills Payable - October 29, 2007 REQUESTED COUNCIL ACTION: Approve check numbers 039472-039549. City of St. Joseph Bills. Payable October 29, 2007 Check # Search Name Comments Amount FUND DEPART OBJ 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 601 49440 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.64 602 49473 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 602 49472 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 602 49470 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 150 46500 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 105 42250 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 101 45201 321 039472 QWEST-TELEPHONE- Telephone Service-Oct $4.56 101 42151 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 101 41946 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 101 41941 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 101 41430 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 602 49490 321 039472 QWEST-TELEPHONE Telephone Service-Oct $4.56 602 49471 321 039473 PHILIPPI PLUMBING/HEATING LLC tank repairs $101.95 101 41942 220 039476 ACCLAIM BENEFITS-REIMS Daycare reimbursement #498 $142.50 101 039476 ACCLAIM BENEFITS-REIMS Medical reimbursement#119. $1,000.00 101 039477 AMERICAN TEST CENTER Testing Fire Truck #2 $645.00 105 42220 220 039478 AMERIPRIDE Clothing $31.01 601 49440 171 039478 AMERIPRIDE shop towels, floor mats $55.18 101 45201 210 039478 AMERIPRIDE shop towels, floor mats $55.18 602 49490 210 039478 AMERIPRIDE shop towels, floor mats $55.19 601 49440 210 039478 AMERIPRIDE floor mats, towels $19.22 101 42120 210 039478 AMERIPRIDE floor mats, towels $60.56 101 41430 210 039478 AMERIPRIDE Clothing $25.84 602 49490 171 039478 AMERIPRIDE Clothing $23.26 101 45202 171 039478 AMERIPRIDE Clothing $64.61 101 43120 171 039478 AMERIPRIDE Clothing $8.40 602 49450 171 039479 AUTO VALUE PARTS STORES - oil filters & grease for #88, 89, 90 $332.50 101 43120 210 039480 BADER, MICHAEL ~ _ Refund from revised final assessment $455.39 341 43120 039481 BINSFELD, MARY Refund from revised final assessment $603.76 341 43120 039482 BLOCH, JASON & PAULA Refund from revised final assessment $19.50 341 43120 039483 BUREAU OF CRIMINAL Intoxilyzer 5000 Basic Operator Class $225.00 101 42140 331 039484 C & L EXCAVATING manhole. repairs $231.00 602 49450 220 039485 COLD SPRING ELECTRIC SERVICES repair lights-Plant #1 $70.93 601 49420 220 039485 COLD SPRING ELECTRIC SERVICES repair lights-campground $70.93 101 45202 220 039485 COLD SPRING ELECTRIC SERVICES repair lights-Hockey rink $70.93 101 45123 220 039486 COUNTRY INN SUITES Conference M Johnson $173.04 101 42120 331 039487 EMERSON, MARK & DEVONA Refund from revised final assessment $19.50 341 43120 039488 FARM PLAN repair leak 4200 Tractor $719.21 101 43120 220 039488 FARM PLAN repair leak 4200 Tractor $719.21 101 45202 220 039488 FARM PLAN oil filters $19.96 101 43120 220 039488 FARM PLAN oil filters $19.97 101 45202 220 039489 FASTENAL COMPANY 3/4 tap $87.26 601 49421 210 039490 FIRST STATE-CREDIT CARD LaserFiche Training $175.00 602 49490 331 039490 FIRST STATE-CREDIT CARD LaserFiche Training $175.00 101 41430 331 039490 FIRST STATE-CREDIT CARD LaserFiche Training $175.00 101 43120 331 039490 FIRST STATE-CREDIT CARD LaserFiche Training $175.00 601 49440 331 039490 FIRST STATE-CREDIT CARD LaserFiche Traihing $175.00 603 43230 331 039490 FIRST STATE-CREDIT CARD LaserFiche Training-M Munden $350.00 101 42120 331 039490 FIRST STATE-CREDIT CARD Newsletter $112.35 602 49490 435 039490 FIRST STATE-CREDIT CARD Newsletter $112.35 603 43230 435 039490 FIRST STATE-CREDIT CARD Maintenace Test $999.95 101 43120 300 039490 FIRST STATE-CREDIT CARD Newsletter $112.36 601 49440 435 039490 FIRST STATE-CREDIT CARD LaserFiche Training $175.00 101 45202 331 039491 GERADS, TOM & AMY Refund from revised final assessment $19.50 341 43120 039492 GILL, JEFF & CHRISTINE Refund from revised final assessment $588.67 341 43120 039493 GUERRERO, JEROME & LUCILIA Refund from- revised final assessment $765.49 341 43120 039494 HAWKINS WATER TREATMENT Main Connection3/4, Ball valve 3/4, bushing $48.34 601 49421 210 039495 HEINEN, CORAL & MARK Refund from revised final assessment $19.50 341 43120 Page 1 City of St. Joseph Page 2 Bills Payable October 29, 2007 Check # Search Name Comments Amount FUND DEPART OBJ 039496 039497 039498 039499 039500 039501 039502 039503 039503 039503 039504 039505 039505 039505 039505 039505 039505 039506 039507 039507 039507 039507 039507 039507 039507 039507 039507 039507 039507 039507 039507 039507 039508 039509 039509 039510 039511 039512 039513 039514 0395.15 039515 039516 039516 039517 039518 039519 039519 039519 039519 039519 039519 039519 039520 039521 039522 039523 039524 039525 HELTEMES, NICK & BARBARA HONER EXCAVATING, INC. HONER, PETER & LEORA J. P. COOKE COMPANY JOHANNES,MARY JOHNSON,JODEL KALLA, JOHN KEEPRS, INC/CY'S UNIFORMS KEEPRS, INC/CY'S UNIFORMS KEEPRS, INC/CY'S UNIFORMS KLINNERT, SARAH KLN DISTRIBUTING, INC KLN DISTRIBUTING, INC KLN DISTRIBUTING, INC KLN DISTRIBUTING, INC KLN DISTRIBUTING, INC KLN DISTRIBUTING, INC CARSON, COLLEEN LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST LEAGUE OF MN CITIES INS TRUST MELROSE MOTOR, INC. MENARDS MENARDS METRO FIRE MINNESOTA BENEFIT ASSOCIATION MINNESOTA UC FUND M-R SIGN CO., INC. MURPHY, MICHAEL MVTL LABORATORIES MVTLLABORATORIES NAHAN,TOM NAHAN, TOM NCPERS GROUP LIFE INSURANCE NORDMANN, DENNIS OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OLDEEN,JOYCE PEITZ, FRANK PIERSKALLA, HOWARD RAKOTZ,PAMELA REBER,DEBORAH ROGERS, CLAIR Refund from revised final assessment $19.50 341 pump holding tank $350.00 601 Refund from revised final assessment $609.08 341 200 dog license tags $48.12 101 Refund from revised final assessment $19.50 341 Refund from revised final assessment $528.29 341 Refund from revised final assessment $466.09 341 R Etshokin-damaged uniform $114.99 101 J Tiffany-Rain Jkt $197.98 101 P Jansky-Tact US, Pant $79.98 101 Refund from revised final assessment $19.50 341 Laserfiche server $185.20 603 Laserfiche server $185.20 602 Laserfiche server $185.20 601 Laserfiche server $185.20 490 Laserfiche server $185.20 490 Laserfiche server $185.20 490 Refund from revised final assessment $19.50 341 2006-2007 Audited Premium $273.31 101 2006-2007 Audited Premium $24.64 101 2006-2007 Audited Premium $1.98 101 2006-2007 Audited Premium $0.49 101 2006-2007 Audited Premium $2.03 150 2006-2007 Audited Premium $2.09 101 2006-2007 Audited Premium $4.14 101 2006-2007 Audited Premium $0.43 101 2006-2007 Audited Premium $27.41 101 2006-2007 Audited Premium $2.03 101 2006-2007 Audited Premium $86.57 105 2006-2007 Audited Premium $63.29 601 2006-2007 Audited Premium $39.96 602 2006-2007 Audited Premium $125.63 101 throttle pedal #88 $41.81 101 Driveway .markers, saw blades $112.90 101 Northland Park Equipment $1,496.34 205 10'-PVC Suction Hose $244.03 105 J Klein-November Insurance $38.84 101 3rd Qtr M Bromenschenk $5.82 101 various street signs $1,888.25 101 Refund from revised final assessment $19.50 341 BOD testings $65.70 602 Phosphorus $28.80 602 supplies $7.45 101 VHS Tapes $11.30 101 life insurance-November $9.00 101 refund from revised final assessment $404.16 341 Daily planners $30.92 101 Daily planners $30.91 603 key partition, tape $137.44 101 paper, tape, dividers, ink $41..88 101 printer, cables $144.42 101 Daily planners - $30.92 602 Daily planners $30.92 601 Refund from revised final assessment $528.29 341 Refund from revised final assessment $588.67 341 Refund from revised final assessment $19.50 341 Refund from revised final assessment $19.50 341 Refund from revised final assessment $19.50 341 Refund from revised final assessment $588.67 341 43120 49421 43120 42700 43120 43120 43120 42120 42120 42120 43120 43230 49490 49440 43120 41430 42120 43120 42120 41430 41110 41430 46500 41530 41950 45123 45202 41120 42210 49440 49450 43120 43120 43120 45203 42220 42120 43120 43120 49480 49480 41950 41950 43120 43120 43230 42120 41430 41430 49490 49440 43120 43120 43120 43120 43120 43120 210 210 171 171 171 581 581 581 581 581 581 151 151 151 151 151 151 151 151 151 151 151 151 151 151 220 210 531 585 142 210 312 312 210 210 200 200 200 200 240 200 200 City of St. Joseph Bills Payable October 29, 2007 Check # Search Name Comments Amount FUND DEPART OBJ 039526 ROLLING, GARRETT Refund from revised final assessment $455.39 341 43120 039527 SAMS CLUB ATLANTA membership dues $11.66 101 43120 433 039527 SAMS CLUB ATLANTA membership dues $35.00 101 42120 433 039527 SAMS CLUB ATLANTA membership dues $11.67 602 49490 433 039527 SAMS CLUB ATLANTA membership dues $11.67 601 49440 433 039527 SAMS CLUB ATLANTA membership dues $35.00 101 41430 433 039528 SCHINDLER, JOHN Refund from revised final assessment $455.39 341 43120 039529 SCHINDLER, JOSEPH Refund from revised final assessment $455.39 341 43120 039530 SCHLEICHER, ALLEN & CAROL Refund from revised final assessment $19.50 341 43120 039531 SCHMIDT, KATHLEEN Refund from revised final assessment $455.39 341 43120 039532 SEH 2007 Mill & Overlay $1,894.15 441 43121 530 039532 SEH Northland Heights $1,019.61 435 49450 530 039532 SEH 2006 Street Improvements $1,233.95 438 43120 530 039532 SEH Cty Rd 121 Improvements $517.55 425 43122 530 039532 SEH 2007 Jade Road Improvments $30,594.08 441 43120 530 039532 SEH 8th Ave NE Improvements $417.51 101 43131 303 039532 SEH 2007 Storm Sewer Improvements $957.95 651 49900 530 039532 SEH Field Street Study $74.60 435 43120 530 039533 SMELTER, JEFF Refund from revised final assessment $455.39 341. 43120 039534 SRF CONSULTING GROUP INC North Corridor & CSAH 2 $6,412.78 435 49450 530 039535 ST. CLOUD BOYS & GIRLS CLUB 2007 Summer Recreation Program $3,798.27 101 49200 430 039536 ST. JOSEPH NEWSLEADER Prelim plat SRM $87.75 101 41120 340 039536 ST. JOSEPH NEWSLEADER Interim Ordinance 2007-001 $136.50 101 41130 340 039536 ST. JOSEPH NEWSLEADER Wind Turbine $68.25 101 41120 340 039536 ST. JOSEPH NEWSLEADER Assessment Jade Rd & CR 121 ad $68.25 441 43120 530 039537 STAMP FULFILLMENT SERVICES envelopes & postage _ $468.60 101 41130 322 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $50.00 101 43160 386 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $15.00 101 43160 386 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $33.00 101 43160 386 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $437.87 101 45201 381 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $48.91 602 49473 381 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $43.78 602 49471 381 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $57.58 602 49472 381 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $13.50 101 43160 386 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $572.18 101 43160 386 039538 STEARNS COOPERATIVE ELEC. AS SN September Usage $45.50 602 49480 381 039539 STEARNS MUNICIPAL LEAGUE 2007 membership dues $25.00 101 41110 433 039540 STRACK, DAVID Refund from revised final assessment $455.39 341 43120 039541 SULLIVAN, DENNIS & LAURA Refund from revised final assessment $455.39 341 43120 039542 TDS METROCOM Telephone Service-November $40.25 602 49473 321 039542 TDS METROCOM Telephone Service-November $40.25 602 49472 321 039542 TDS METROCOM Telephone Service-November $38.12 602 49470 321 039542 TDS METROCOM Telephone Service-November $43.40 602 49490 321 039542 TDS METROCOM Telephone Service-November $42.81 602 49471 321 039542 TDS METROCOM Telephone Service-November $42.80 105 42250 321 039542 TDS METROCOM Telephone Service-November $76.48 101 41430 321 039543 UNIFORMS UNLIMITED 3 taser holsters $166.54 101 42120 240 039544 VADNAIS, MARC & JACQUELINE Refund from revised final assessment $588.67 341 43120 039545 WIRTH, PAUL & KATHRYN Refund from revised final assessment $455.39 341 43120 039546 WSB & ASSOCIATES, INC Field Street Corridor $12,500.29 435 43120 530 039547 XCEL ENERGY October usage $86.07 105 42280 383 039547 XCEL ENERGY October usage $25.72 101 43160 386 039547 XCEL ENERGY October usage $2.66 101 45202 381 039547 XCEL ENERGY October usage $1,835.46 601 49421 381 039547 XCEL ENERGY October usage $322.29 601 49421 383 039547 XCEL ENERGY October usage $419.02 105 42280 381 039548 ZEE MEDICAL SERVICE first aid supplies $18.93 101 45202 210 039549 ZEP MANUFACTURING Trash bags, brake wash, tissue, paper towels, $237.31 101 45202 210 039549 ZEP MANUFACTURING Trash bags, brake wash, tissue, paper towels, $237.32 101 43120 210 Page 3 $90, 811.16 CI'I'~' OF bT: Jr~S1vEi MEETING DATE: Council Agenda Item November 1, 2007 AGENDA ITEM: Ordinance Amendment -Authorize the Mayor and Administrator to execute the Ordinance Amendment clarifying the start date for winter parking. SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: When the Council updated the Ordinances in 2206/2007 the Parking Ordinance was amendment and by mistake the wrong date for the winter parking restrictions was published. The Council and Planning Commission had considerable discussion about the restrictions and agreed to leave the winter parking as was originally adopted, November 1 through April 1. When the book was amended the date for the winter parking was inadvertently changed to November 15 to April L BACKGROUND INFORMATION: I believe this error occurred as the Police Chief had indicated that the department warns residents for the first 15 days, unless it snows. We have just replaced all of the snow removal signs and they are consistent with the Ordinance before it was inadvertently changed. Again, it was not the intent to modify winter parking restrictions. BUDGET/FISCAL IMPACT: ATTACHMENTS: Amendment to Ordinance 84, Snow Season Parking REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute the Amendment to Ordinance 84, causing the same to be published. AMENDMENT TO ORDINANCE 84 SNOW SEASON PARKING The City Council- for the City of St. Joseph HEREBY pRDAINS: 1. That Section 84.05 of Ordinance 84 is hereby revoked in its entirety and the following language enacted in its place: Section 84.05: SNOW SEASON PARKING. Subd. 1: There shall be no parking on any City street from November 1 to April 1, during the hours of 2:00 o'clock A.M. and 7:00 o'clock A.M. Subd. 2: Any vehicles parked in violation of Section 84.03.1, which interfere with the plowing or removal of snow, are subject to immediate towing at the owner's expense. This amendment is adopted the upon publication. BY. day of November, 2007, and shall be effective By CITY OF ST. JOSEPH Alan Rassier, Mayor Judy Weyrens, Administrator/Clerk This amendment was published on , 2007. Council Agenda Item 3l. MEETING DATE: November 1, 2007 AGENDA ITEM: 2007 East Side Improvements SUBMITTED BY: Tracy Ekola BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved Application for Payment No. 3 BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: $15,795.93 Application for Payment No. 4 REQUESTED COUNCIL ACTION: Approve Application for Payment No. 4 P:\PT1S\stjoe\common\D39 Req Council Action\0710 pmt 3 100407.doc i SEH October 24, 2007 Honorable Mayor and City Council c/o Judy Weyrens City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: RE: St. Joseph, Minnesota 2007 East Side Irnprovements SEH No. A-STJOE 0710 14 Enclosed please fmd Application for Payment No. 4 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies of the Application for Payment and distribute as follows: Hardrives, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, Randy Sabart, PE City Engineer djg Enclosures c: Tracy Ekola, SEH P:\P71S~Stjoe\071000\Specs O[her\APLO.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer ~ www.sehinc.com ~ 320.229.4300 ~ 800.572.0617 ~ 320.229.4301 fax ~~_ >z~cWi~ O Z O U e c~ C~1 L.~ t~e.l l.EJ L9J 00 ~ in O .- C~O O o~ m w m I- Q ~ W ~ ~ ~ O 2 N H 0 W S N .J a ~ ov V W ~ ~O w~ v QO Z 2 O OZ Z o -~ Z o~jw ~ 000 ~ QU= 0 ~ ~ Z O Z U F U V ~ W W Z a ~~O Q G. 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O U .... _o ~ N U 0 p yC Z ~ fn Q Q O C c~ .. ~-. ~ T G y ~ ~ C'! c ~ t9 c o L a° -o ~ c ~ ), i a d c a o C (q L 7 (II 3 U f- ~ ~+ 3 m m m ~ ~... O .~ t a-~ V C 'L w w O 'p ~ L ~~ U ++ (0 ~ 'O H- w w U y c a> ~°, Z: N N ~ N N ~ N L U ~ ~~ y d ~ ~ 3 y c o 3~ d ~ o C ~ ~- C U ~ O U O -O ~ O) ~ 7 N ~ Q ~ Q ~ ~ ~ `~" n ~ O ' O ~ >+ to U C O ~ , ~ ~ O ~ M C 3 ~ ~ ~ ~ L ~ O ~ ~ S ~ U ~ ~~ Z W ~ Z Z O ~ c m `~ c o v~ ~' ~ `o Z g Z ~g ~ ~ t~ m G °' _ Y ~' f0 ` ~ > ~ ~ O 3 0 ~ `a ~ cncow V, c ~ ~ ~ v ~ o ~p~ OXO ~xtn 0 ~ ~ '~ - ~ E U ~mU mU }.m ~ p s H o ~ ° ~ w~ o .~ N ~ L F- a 0 I- S n. cn W cn O F- ~ In F- O 1- U ~ Cn D m ~ N W p °w ~ ~ ~ ~ a J a ~ ~ O ~ ~ ~o o v ~ a ccra- aF Sx..tr~sn:Nx Council Agenda Item MEETING DATE: November 1, 2007 AGENDA ITEM: 2005 Hill Street / 3ra Avenue SW Improvement Pay Application SUBMITTED BY: Tracy Ekola, Project Manager BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: Approved Application for Payment No. 10 $21,555.94 Application for Payment No. 11 (FIlVAL) REQUESTED COUNCIL ACTION: Approve Application for Payment No. 11 (FINAL) P:\PT\S\stjoe\common\D39 Req Council Action\0411 pmt 11 F 110107.doc SEH October 16, 2007 Honorable Mayor and City Council c/o Judy Weyrens, Administrator City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: RE: St. Joseph, Minnesota 2005 Hill Street & 3rd Ave SW Improvements, St. Joseph, MN SEH No. A-STJOE 0411.01 14 Enclosed please find Application for Payment No. 11 (FINAL) for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: R. L. Larson Excavating, Inc. SEH City of St. Joseph Also enclosed for your files is the following final paperwork for this project: • .Final Statement • Consent of Surety to Final Payment • Lien Waivers • IC-134 If you have any questions, please feel free to callus. Sincerely, Tracy . Ekol~, PE Project Manager dj g Enclosures c: Randy Sabart, SEH P:\PT1S\stjoe\041100\SpecsW P-O.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer ~ www.sehinc.com ~ 320.229.4300 ~ 800.572.0617 ~ 320.229.4301 fax ~~_ Z ~ fWl1 ~U O~ Z O U 0 0 o ~ _~ O N O O a E N Q ~ 'O ~ M f/1 _ H = W a = °o ~ N a ~ W ~ ~ Q U 0 O Z Q ~~ 0 E- w ~ U Q ~ °o °o °o °o °o o° °o o° o° o° °o ~? 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CMO (MO W ~ 'mww " N '~ ° w p ~~~ ~ ° .~ o O wZ Z~TL Z ti~ O ~ `rU~ w00 ~ '` C 3 O rn Y ~, `o a a ' m ~=O ti0 r- ~c°DOa ~m ,p H >JOO v a~ ~ s a~ o ~ c b o p g~O G p ~ W 0 aZZ 7 +~-' y w N ~ U 0 J ~U p Z O ppU 00 m~ ~ O '~ m ~ a w `~ ~ a ° a ~ a i i N r ~~ ~r~n° of s~r.,,ic~i~rrt MEETING DATE: AGENDA ITEM: November 1, 2007 Council Agenda Item 2007 Jade Road Improvements SUBMITTED BY: Randy Sabart BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Application for Payment No. 2 BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: $182,382.29 Application for Payment No. 3 REQUESTED COUNCIL ACTION: Approve Application for Payment No. 3 P:\P'I1S\stjoe\common\D39 Req Council Action\0605 pmt 3 110107.doc SEH October 23, 2007 RE: St. Joseph, Minnesota 2007 Jade Road Improvements SEH No. A-STJOE 0605 14 Honorable Mayor and City Council c/o Judy Weyrens City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please fmd Application for Payment No. 3 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies of the Application for Payment and distribute as follows: R. L. Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, Randy J. Sa art, PE Project Manager dj g Enclosures P:\PT\S\STJOE\060500\SPECS - OTHERWPL-O.DOC Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer ~ www.sehinc.com ~ 320.229.4300 ~ 800.572.0617 ~ 320.229.4301 fax ~~= ran O O ~ Cn N M r U o 0 O ~ ~ H a Z ~ O U p. 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G ~ ~ ~ U ~ p ~ ~ T 'O O N U .. . f 0 . ~ L .- y ~ p U N c ~ y R ayi w a`> ~ y w y y rn _ '_ •3 ~ 2 ayi c ~ c o n. o c> ~ a> c c :° .~ ~ v _rn h ~ a a R Y ` .O ~ ~ C N ~ w0 p ~ ~ ~ y ~ LC L O (~ ~ ~ °-' ~ ~ a~ -~ c'o - ~a o 'Fi ~ a~ O rn o 3 a a '~ ca ~ g c r " y U ~ m " E ai ~ w w a i ~ ~ m H ~ ° 3 rn co ~ 0 N ~'~. t~ ~ 0 ~ W ~ ~ m ~,,, m m U Z U Z ti •- ~ ~ ~ o Q W N ~ U~j~ cMO W in ~w"' "' cn Z ~ Z z~~ Z ~ ~ ~ vii=~ ~ ~o - F'~n=. ~ ~ ~ ca g~0~ O~ X00 ~ ~ U = m U ~ m ~ ~NCi cW a ~ a v j U 0 W D W W 0 ~ ~ O y ~ a Q cam, o~ nr .rc~a NK Council Agenda Item 3-~ MEETING DATE: November 1, 2007 AGENDA ITEM: Investment Policy Approval SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: The Council reviewed the draft investment policy at the regular meeting on October 18, 2007. At this meeting several changes were recommended. The Council requested the draft come back to the Council as a strike-out version and the same should be placed under the consent agenda. BACKGROUND INFORMATION: The revised draft is highlighted for additions since the last Council meeting and stricken for deletions. As you may recall the large shaded area is based on a new policy statement issued by the State Auditor the same week as the last Council meeting. The other changes are those that were discussed during the meeting. BUDGET/FISCAL IMPACT: ATTACHMENTS: None Revised Investment Policy REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute the Investment Policy as presented. Cl['I'1i OFl~T J[~M Pti P.O. Box 668 St.loseph MN 56374-0668 Phone: 320-363-7201 Fax: 320-363-0342 INVESTMENT POLICY For the CITY OF ST. JOSEPH, MINNESOTA Pale 1 .:x Governine Authority: The investment program shall be operated in conformance with federal, state, and other legal requirements. Purpose• The purpose of this policy is to establish the specific guidelines for the investment of all public funds of the City of St. Joseph, Minnesota. This policy is designed to ensure the prudent management of public funds, the availability of operating the capital funds when needed, and an investment return commensurate with the City's investment risk constraints and cash flow characteristics of the portfolio. It will be the responsibility of the City Council to appoint an Investment Committee to direct the Administrator and Finance Director to invest City funds in order to attain a market rate of return while preserving and protecting the capital of the overall portfolio. Investments will be made based on statutory constraints in safe, low risk instruments. Scope: This policy applies to all financial assets of the City of St. Joseph, M,i~~nesota. 1Nhile separate investment funds are created to accommodate reporting on certain bonded indefjtedrzess, individual investments are purchased using a pooled approach for efficiency and maximum investr~,ent opportunity. The Administrator and Finance Director under the direction of the Investment Committee +s are responsible for the investing ofall funds in the custody of the City. The City's funds are defined in the City's Audited Financial Statements and include the following funds: ~; - General fund - Special Revenue funds ~~` - Debt Service funds - Capital Project funds - Enterprise funds - Any new funds created by the City, unless specifically exempted; bythe City Council through resolution. POOLING OF FUNDS: Except for cash in certain restricted and special funds, the City will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their perspective participation and in accordance with U.S. generally accepted accounting principles (GAAP). Objectives: The objective of this policy is to establish standards for governing the investment of the funds of the City. These funds will be invested in accordance with this policy and Minnesota Statute §118A. The City has determined that its funds shall be invested based on the following three objectives: - SAFETY OF PRINCIPAL-Safety of principal is the foremost objective of the City. Each investment transaction shall seek first to insure that capital losses are minimized. , "^ ^^+0•-^ ^^•-*f^"^. The objective will be to mitigate the following risks: ~ Credit Risk: The risk of loss due to the failure of the security issuer or backer, by: • Limiting investments to the types of securities listed under this policy. • Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisers with which the City will do business as designated by Council and are qualified as stated under this policy. • Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. Page 2 The Investment Officers must disclose the credit quality ratings as of the date of the financial statements. If there is not credit rating, this fact must be disclosed in the audited financial statements. U.S. government obligations or obligations explicitly guaranteed by the U.S. government are exempt from this requirement. Custodial Credit Risk: The City vuill not hold deposits or investments that are uninsured or uncollateralized, are not registered in the name of the City and held either by the City's broker/financial institution`or trust department but not in the City's name: The Finance Director will ensure proper insurance or,collateral is maintained for all deposits and investments at al] times.' The Finance Directorwill obtain a .broker acknowledgement form from all investment institutions in January of each year. ^ `Deposits -..The City of St. Joseph vvill minimize. deposit Custodial Credit Risk, which is the risk of loss of failure of the depository bank or credit union, by obtaining collateral or bond for all uninsured amounts on deposit, and. by obtaining necessary documentation to show compliance vvith state law and a perfected security interest under federal law. ^ Investments-The City of St. Joseph will eliminate investment Custodial Credit Risk by permitting brokers that obtained investments for the City to holdthem only to the extent there is SIPC and excess SIPC coverage available. Securities purchased that exceed available SIPC coverage shall be transferred to the City or approved custodian of the City under Minnesota Statute §118A.06. Further, a broker certification form must be signed by the broker annually prior to obtaining investments on behalf of the City. The following institutions may hold the securities of the City of St. Joseph in accordance with Minnesota Statute §118A.06: • The Federal Reserve Bank • Banks with corporate trust powers ~' Primary Reporting Dealers, to the Federal Reserve. Bank of Newyork • Broker-dealers with principal executive offices in Minnesota, licensed under Minnesota Statute §80A and regulated by the Securities and Exchange ,~~W Commission 'y Concentration of Credit Risk: The City will keep ^^~~'~~'^~ ~^°~~~^ the concentration of credit risk below 5% of the total investments when prudent to do so. If at anytime the concentration of credit risk exceeds 5%, this fact must be disclosed to the City Council with associated risk of loss of the public funds. This risk is the risk of loss attributed to the magnitude of the City's investments in a single issuer. ~s Interest Rate Risk: The City will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rate. The City will use the weighted average maturity to evaluate interest rate risk. The following considerations are made by the City: • Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity. • Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools. Page 3 Investing capital funds in longer-term securities if the market rate is favorable to capitalize on interest earnings on the funds. # Foreien Currency Risk: The City will not hold deposits and investments in foreign financial institutions or brokers. This risk refers to the risk that changes in exchange rates will adversely affect the fair value of an investment or deposit. ^^^^~~+~ ^^,~ :.,,,^..+,^^^.,+.. "^',~ ;., ~^.^;.,., fi.,.,...,:~1 ..~+.+..+:..,.,~..YII-ham d:~^L.~^,J .w+4,., 1 IC .J..11~.- - MAINTENANCE OF ADEQUATE LIQUIDITY-The portfolio will remain sufficiently liquid to enable the City to meet all operating and capital requirements that might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since<all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets for all available funds that do not have an anticipated demand (dynamic liquidity). Alternatively, a portion of the portfolio may be placed in money markef mutual funds or local gcivernment investment pools, which offer same-day liquidity. - MAXIMIZATION OF RETURN ON INVESTMENT (YIELD) -The investment portfolio shall be designed with the objective ofattaining amarket-average rate of return through budgetary and economic cycles, taking into account the constraints on risk and cash flow characteristics of the investment portfolio and prudent investment principles. Return on investr~~ent is of secondary importance compared to the safety and liquidity objectives described above. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall generally be held until maturity with the following exce{~tions: ~ A security with declining credit maybe sold early to rYiinimize loss of principal. ~ A security swap wou,ld_improve the quality, yield, or target duration in the portfolio. ~ Liquidity needs of the portfolio require that the security be sold. Following the`"satisfaction of liquidity and maturity needs, the balance ofthe funds available for investment will be placed with institutions that offer the highest rate of return~consistent with preservation of principal - LOCAL CONSIDERATION -Subject to requirements of the above objectives, it is the policy of the City of St. Joseph to offer financial institutions within the City of St. Joseph the opportunity to bid on ~" investments; however, the City of St.loseph will seek competitive investment yields. Standards of Care: PRUDENCE - Investna~nts shall be,made with judgment and care, under circumstances then prevailing, ~i with ersons of rudehce .discretion and intelligence..:°~^-^~°^ ~^ +"^ ~^^^^^~^^* ^~ }~^r~ ^~••^ ~~^~~~ ^^+ F^ p p ~ . , +^ "^ •'°~~~•^~ The standard of prudence to be used by investment officials shall be the "prudent person" and/or "prudent investor" standard and shall be applied in the context of managing an overall portfolio. Investment Officers acting in accordance with this policy and with Minnesota Statue §118A and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. ETHICS AND CONFLICTS OF INTEREST-Any City official (elected or appointed) or employee involved in the investment process shall refrain from personal business activity that could conflict with proper execution and Page 4 management of the City's investment program, or that could impair their ability to make impartial decisions. Investment officials shall disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with-the same individual with which business is conducted on behalf of the City. DELEGATION OF AUTHORITY-The Administrator and Finance Director are designated by City Council under Minnesota Statutes as the Investment Officers of the City and are responsible for investment management activities. The responsibility for conducting investment transactions resides with the City Council of the City of St. Joseph. The Council shall appoint an Investment Committee to oversee the City's investment program. The Administrator and Finance Director shall develop and maintain written administrative procedures and internal controls for the operations of the investment program, monitoring diversification and risk as well as a system of controls to regulate the. activities of subordinate officials. Procedures should include references to: safekeeping, delivery versus payment, investment accounting, repurchase agreements, wire transfer agreements and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and procedures established by the Investment Committee and City Council Financial Institutions and Safekeeping: AUTHORIZED BROKERS/DEALERS AND FINANCIAL INSTITUTIONS..-::The Finanoe Director will maintain a list of financial institutions authorized to provide investment services. The Council shall authorize the Investment Committee to exercise the powers of the Coui'cil in designating a depository of the funds. In selecting depositories, the credit worthiness of the institutions under consideration. shall be examined by the Administrator and Finance Director. All financial institutions selected as official depositories shall be in-good standing with FDIC, NCUA or collateralized at 110%. All City investments with such financial institutions shall be covered by SIPC eA. Only approved security brokerjdealers selected by creditworthiness shall be utilized (minimum capital requirement of $7,500,000 and at least seven years in operation). They must be authorized to provide investment services in the State of Minnesota: These may include "primary" dealers or regional dealers that qualify under Securities. and Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule.) All financiaf'nstitutionssnd broker/dealers-.who desire to become qualified bidders for investment transactions must supply the Finance Director~'upon request, with annual audited financial statements, proof of National Association of Security Dealers (NASD) certification, proof of State of Minnesota registration, completed broker/dealer questionnaire for firms who are not major regional or national firms, and certification of haying read the City's investment policy. The City will give preference to local financial institutions. BROKER REPRESENTATIONS -Municipalities must obtain from their brokers certain representations regarding future investments. Minnesota Statutes §118.04, subd. 9 requires municipalities to provide each broker with information regarding the municipality's investment restrictions. Annual completion of Notification of Broker and Certification by Broker (pursuant to Minnesota Statute §118A.04) must be completed in January. AUTHORIZED AND SUITABLE INVESTMENTS -From the governing body perspective, special care must be taken to ensure that the list of instruments includes only those allowed by law and those that local investment managers are trained and competent to handle. Minnesota Statute §118A lists all permissible investments for municipalities. The City of St. Joseph is authorized to invest in the instruments as permitted by Minnesota Page 5 Statutes. Furthermore, no one type of instrument will exceed the maximum percentage allowed for the investment portfolio as dictated in Minnesota Statutes. INVESTMENT TYPES -Consistent with the GFOA Policy Statement on State and Local Laws Concerning Investment Practices, the following investments will be permitted by this policy and are those defined by state and local law where applicable: - U.S. Treasury obligations which carry the full faith and credit guarantee of the United States government and are considered to be the most secure instruments available - U.S. government agency and instrumentality obligations that have a liquid market with a readily determinable market value - Certificates of deposit and other evidences of deposit at financial institutions - CDARS - Bankers' acceptances - Commercial paper, rated in the highest tier by a nationally,;i~ecognized rating~agency - Investment-grade obligations of state, provincial and local governments and puk,lic authorities - Repurchase agreements whose underlying purchased securities consist of the aforementioned instruments - Money market mutual funds regulated by the Securities and Exchanges Commission and whose portfolios consist only of dollar-denominated securities '~ - Local government investment pools either state-administered or developed through joint powers statutes and other intergovernmental agr?ement legislation Investment in derivatives of the above instruments small require authorization by the Council. DELIVERY VS. PAYMENT-All trades of marketable securities will be executed by delivery versus payment (DVP) to ensure that securities are deposited in an eligible financial institution prior to the release of funds. SAFEKEEPING -Securities will be held by the City itself or an independent third-party custodian as evidenced by safekeeping receipts in the City's Hanle. Securities purchased will be retained at the institution where the securities are purchased in the City's name. r^~+~^~~ Securities will be held at the Cit}% or at the financial institution in the City's name. All securities should be a risk category one according to the Governmental Accounting Standard No. 3. When a Broker/Dealer holds investments purchase~~'by°the City of St. Joseph, Minnesota in safekeeping, the Broker/Dealer must provide asset protection'of $500,000 through the Securities Investor Protector Corporation ~SIPC). Deposits shall be insured through the Federal Depository Insurance Corporation (FDIC) and pledged collateral in an amountof 110%overthe FDIC insurance. INTERNAL CONTROLS -The Investment Officers are responsible for establishing and maintaining an internal control structure designed to,ensure that the assets of the City are protected from loss, theft or misuse. Details of the internal control system shall be documented in an investment procedures manual and. shall be reviewed and updated annually. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance. recognizes that (1) the cost of a control should not exceed the benefits likely to be derived, and (2) the valuation of cost and benefits requires estimates and judgments by management. Accordingly, the Investment Officers shall establish a process for an annual independent audit by an external auditor to assure compliance with policies and procedures. The internal controls shall address: - Control of collusion - Separation of transaction authority from accounting and record-keeping Page 6 - Custodial safekeeping - Avoidance of physical delivery securities - Clear delegation of authority to subordinate staff members - Written confirmation of transactions for investments and wire transfers - Development of a wire transfer agreement with the lead bank and third-party custodian - Dual authorizations of wire transfers Investment Parameters: DIVERSIFICATION - It is the policy of the City to diversify its investment portfolios.' To eliminate risk of loss resulting from the over-concentration of assets in a specific maturity, issuer, or c~assvf~securities, all deposits and investments in all City funds shall be diversified by maturity, issuer, and class of security. Diversification strategies shall be determined and revised periodically by the Investment Officers, for all funds. In establishing specific diversification strategies, the following general policies and constraints shall apply: Portfolio maturities shall be staggered to avoid undue concentration of assets in a specifir_ maturity sector. Maturities selected shall provide for stability of income and,ceasonable liquidity. For cash management funds: - Liquidity shall be assured through practices ensuring that the next disbursement date and payroll date are covered through maturing investments or deposits. - Positions in securities having potential de#ault risk (e.g. commercial, paper) shall be limited in size so that in case of default, the portfolio's annual investment income will snot exceed a loss on a single issuer's securities. - Risks of market price volatility shall be controlled through maturity diversification such that aggregate price losses on instruments with maturities exceeding one year shall not be greater than coupon interest and investment in;corne received from the balance of the portfolio. - The Investment Officers shall: establish strategies, and guidelines for the percentage of the total portfolio that may be invested insecurities other than repurchase agreements, Treasury bills or collateralized cep tificates of deposit. The officer shall conduct a quarterly review of these guidelines and evaluate the probability of market and default risk in various investment sectors as part of its considerations. The following diversification Jit»itationsshail be imposed on the portfolio: - Maturity: No more than 4050 of the portfolio may be invested beyond 60 months, and the weighted average maturity of the portfolio shall never exceed five years. - Default irisk: No more than 10% ofathe overall portfolio may be invested in the securities of a single issuer, except for securities of the U.S. Treasury. No more than 25% of the portfolio may be invested in each of the following categories of securities: ~ Comrt~ercial paper ~ Negotiabli= certificates of deposit ~ Bankers' acceptances ~ Any other obligation that does not bear the full faith and credit of the United States government or which is not fully collateralized or insured ~ No more than 5% of the portfolio shall be invested in overnight instruments or in marketable securities which can be sold to raise cash in one day's notice. MAXIMUM MATURITIES -To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than 5 years from the date of purchase or in accordance with state and local statutes Page 7 and ordinances. The City shall adopt weighted average maturity limitations consistent with the investment objectives. Extended maturities may be utilized to take advantage of higher yields; however, no more than 20% of the total cash and investments should extend beyond 5 years. Unless prior Council approval is received, no investment with a maturity exceeding 5 years will be purchased. Reserve funds and other funds with longer-term investment horizons may be invested insecurities exceeding 5 years if the maturities of such investments are made to coincide as nearly as practicable with the expected use of funds. The intent to invest in securities with longer maturities shall be disclosed in writing to the City Council Because of inherent difficulties inaccurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as local government investment pools, money market funds, or overnight repurchase agreements to ensure that appropriate liquidity is r,~aintained to meet ongoing obligations. COMPETITIVE BIDS-The Investment Officers shall obtain competitive bids from at least two t~rokers or financial institutions on all purchases of investment instruments. ~` ~`'` COLLATERALIZATION -Where allowed by state law and in accordance with the GFOA Recommended Practices on the Collateralization of Public Deposits, full collate`ralizationnnd perfection will he required on all demand and time deposit accounts, including checking accounts and r,on-negotiable certificates of deposit. REPURCHASE AGREEMENTS- Repurchase agreements shall be consistent with GFOA Recommended Practices on Repurchase Agreements. Investment Reaortine: Periodic required investment reports to elected officials provide necessary written communication regarding investment performance, risk analysis, adherence to policy provisions, as well as other information. The Finance Directors}7all provide the City Council quarterly investment reports, which provide a clear picture of the status of the current investment-portfolio. The management report should include a summary of securities held at the end of the reporting period by authorized investment category, percentage of portfolio represented by each investment category, percentage of portfolio represented by each financial institution, realized and unrealized gains/losses resulting from appreciation or depreciation by listing the cost and market value of securities, and overall par-tfolio values. Each quarterly report shall indicate any areas of policy concern and suggested or planned revision of investment strategies. Copies shall be available to the independent auditor. A monthly Treasurer's Report shall be given by the Finance Director to the City Council stating the overall financial health of the City. Within 40 days of the end of the calendar year, the Investment Officers shall present an annual report on the investment program and investment activity. The annual report shall include 12-month and separate quarterly comparisons of return and shall suggest policies and improvements that might be made in the investment program. Alternatively, this report may be included within the City's annual audited financial statements. Page 8 PERFORMANCE STANDARDS-The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio should obtain a market average rate of return during a market/economic environment of stable interest rates. The. City will use the current market condition as a A benchmark in "~" "^ °~+'""""°^' '^'°"~ which the portfolio .performance shall be compared on a regular basis. This benchmark shall be reflective of the actual securities being purchased and risks undertaken, and the benchmark shall have a similar weighted average maturity as the portfolio. MARKING TO MARKET-The market value of the portfolio shall be calculated and posted at least monthly and a statement of the market value of the portfolio shall be issued at least monthly. Tile will ensure the review of the investment portfolio, in terms of value and price volatility, has been performed consistent with the GFOA Recommended Practice on "Mark-to-Market Practices for State and Local Government Investment Portfolios and Investment Pools." In defining market value, considerations should be given to the GASB Statement 31 pronouncement. Policv Considerations: Any investment currently held that does not meet the guidelines of this policy shall be temporarily exempted from the requirements of this policy. Investments must come in conformance with the policywithintwelve months of the policy's adoption or the governing body must be presented ~,vith a plan through which investments will come into conformance. Amendments-This policy shall be reviewed on an annual basis. Any changes must be approved by the Investment Committee and the City Council, as well as the individuals charged with maintaining internal controls. Approval of Investment Policv: The City's investment policy shall be adopted by motion by the City Couhcil ~a~is. Statute Authority: Specific investment parameters for the investment of pubiic funds by the City are found in Minnesota Statutes § 118A. Conclusion: The intent of this policy is to ensure the safety of all City funds. The main goal of the City will be to maintain the safety of its principal while earning the market rate. ofYeturn. Amended policy adopted by the City Council on this 15S day of November, 2007. Alan Rassier Mayor Ludy Weyens Administrator Page 9 c~ of K~: ~riSuwx Council Agenda Item MEETING DATE: AGENDA ITEM: SUBMITTED BY: November 1, 2007 Lot Split Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission in 2005 considered the request of Bruce Gohman to split the property at 201 East Minnesota Street into three residential lots. The Planning Commissioned denied the request as the split would have created three non conforming lots. Gohman was told that two lots would be feasible, but each lot had to be conforming. PREVIOUS COUNCIL ACTION: None. BACKGROUND INFORMATION: Attached is the survey for the proposed lot split. As you can see from the illustration, a second lot can be created that meets the minimum lot requirements. A single family lot can be constructed without the use of a variance. BUDGET/FISCAL IMPACT: ATTACHMENTS: Survey; Ordinance Extract; Certificate of Compliance REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute a certificate authorizing the lot split of Lots 9, 10, 11 Block One, creating two single family lots. -CERTIFICATE OF COMPLIANCE To: Stearns County Auditor's Office The undersigned Administrator for the City of St. Joseph does hereby certify that the City Council reviewed and approved at its regular meeting on the 1St day of November, 2007, a lot split dividing 14,254 square feet from the following parcel number: PID 84.53659.000 The lot split is necessary to the creation of a single family lot to allow the construction of a residential structure. The attached survey fully describes the parcels to be split. The transfer is in compliance with the zoning ordinance and subdivision regulations of the City of St. Joseph. Further, this certificate does not operate as approval for any subdivision, platting or building plans. Dated this 1St day of November, 2007. CITYOF ST. JOSEPH By Judy Weyrens, Administrator Section 54.10: MINOR SUBDIVISIONS. Subd. 1: This Section shall apply to the following applications: a) In the case of a request to divide a portion of a lot where the division is to permit the adding of a parcel of land to an abutting lot so that no additional lots are created and both new lots conform to Zoning Ordinance minimum lot size, setback and lot coverage standards. b) In the case of a request to combine two (2) existing platted lots. c) In the case of a request to divide a lot from a larger tract of land and thereby creating no more than two lots, both of which conform to Zoning Ordinance minimum standards. To qualify, the parcel of land shall not have been part of a minor subdivision within the last five (5) years. d) In the case of a request to divide a base lot which is a part of a recorded plat on which has been constructed atwo-family dwelling, townhouse or quadraminium, where the division is to permit individual private ownership of a single dwelling unit within such a structure and the newly created property lines will not cause any of the unit lots or the structure to be in violation of this Ordinance, the Zoning Ordinance, or the State Building Code. Subd. 2: Content and Data Requirements. a) The requested minor subdivision shall be prepared by a registered land surveyor in the form of a Certificate of Survey. b) The data and supportive information detailing the proposed subdivision shall be as follows: 1. Certificate of Survey. If the property affected is registered land, a Registered Land Survey shall be required. Ten (10) copies of the survey shall be submitted to the City Administrator not less than two weeks prior to the next Planning Commission meeting. Contents of the Certificate of Survey shall include: A. North arrow. B. Lot sizes in square feet, prior to and after the proposed split. C. Existing buildings and setbacks from proposed lot lines. D. Tree cover. E. Legal descriptions for the parcels to be created. F. Streets and easements. 2. Additional Information. In addition to the Certificate of survey, the applicant shall submit: A. A special assessment search. B. Property owners' names and addresses and proof of ownership. C. Zoning of all affected parcels. Subd. 3: The minor subdivision shall conform to all design standards as specified in this Ordinance. Any proposed deviation from said standards shall require the processing of a variance request. Subd. 4: Processing of Rectuest for Minor Subdivision Approval. a) If the land division involves property which has been previously platted, or the total property area included is greater than ten (10) acres and two parcels, both of which are greater than ten acres, are formed; the City Administrator may approve the subdivision, provided that it complies with applicable provisions of this Ordinance. b) In the case of applications involving property lying within the Urban Service Area, which has not been previously platted, and is less than ten (10) acres in total area, the applicable processing provision of Section 54.14 (Preliminary Plat) shall be followed. c) All other Minor Subdivision requests shall be approved by resolution of the City Council following consultation with the Planning Commission. d) Upon execution of the Council's resolution approving the petition for a minor subdivision, the City Administrator shall be authorized to sign the deed or registered land survey as meeting the requirements of the City. 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O +t q¢,O OZ Sb mC~O= 3'0 _n~ mwm mN° - O g -mmi ~W a~ Qo $y ~o ggo ~m ~ ~ N ^~os 42 Tv 'Z r~2 v c~ °030 O~ °o3m~ °~ m~ ^+ ~4~ m n rq~ ~n~ n H~ Om i~/ mbq-.~ ma m°o'+e oa ~° o~'+N ~° °^'bro a mm~ ~I ?m a ~~ 00 SO V~mt~ na `n~ ,w~Qp j0 ~~pm0 ja °S Boa ..3 '°a ..~ y ~yDR' ~T bON~~ ~O ;C ~^'Moa ou ^..~Tas ~ mo »'soob c~ room gc $y p~y~~ ~ o~y^o ~ ~. ~ _o no~vy eo- no ~+°n' ~° ~ ~ b $ ~ m ~ a rn _ ~ I nercby CEttity inat this survey, plan, N report was prepared bJ' me or under my di i i d th t I GATE: 10/23/2007 KtV ND DATE DESCRIPTION ~ Lot 9, 10 & 11, Block 1, BOGART PEDERSON am a rest superv s on, an a my Licensed Land Surveyor order iha dul DESIGN BY: ' , y '°"~ °' X10 5fate of Minnesota. DRAWN BY: SRB LOSO S 4TH ADDITION A ASSOCIATES, INC. CHECKED BY: DPR City of St. Joseph UND SURVEI7NG LYNL ENGINEERING MAPPING DWG FILE: Cert. SUrveY ~~ Signed: h S tt R B FlLE NO.: 07-0346.00 Minnesota Stearns County, 2077 Frontage Rd N., suite t2, wane Park, tm ~: J20-252_D109 Fes: ,~Z~-~, err erg co . Date: Reg. No.44073 CIT1''OF tiT..T[kEci>H Council Agenda Item ~ 0 MEETING DATE: November 5, 2007 AGENDA ITEM: Fapade Architectural Grant Frogram & Updated Revolving Loan Fund Guidelines -Requested Action: Approve the Facade Architectural Grant Program and RLF Standards. SUBMITTED BY: EDA BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: Proposed Fagade Architectural Grant Program: $7,500 (maximum) included in 2008 CIP Request. Updated Revolving Loan Fund Guidelines: n/a ATTACHMENTS: Revolving Loan Standards and Facade Architectural Grant Program REQUESTED COUNCIL ACTION: Approve the Facade Architectural Grant Program and RLF Standards. DATE: October 3, 2007 MEMO TO: Mayor Rassier Members of the City Council Administrator Weyrens FROM: Cynthia Smith-Strack, Municipal Development Group RE: Fagade Architectural Grant Program and RLF standards Fagade Architectural Grant Program: Last year the EDA began discussing various alternative incentive programs which could further multiple goals of the EDA including, but not limited to: revitalization/renewal of existing business establishments, proactive outreach to the business community, specific incentive programs which benefit business owners contemplating less intensive projects and the desire for architectural designs sensitive to community aesthetics and compliant with existing ordinances. One potential incentive discussed at length included the establishment of a matching grant fund to assist with securing architectural services for redevelopment projects, especially those impact facades. Such a grant program could be used in conjunction with the Revolving Loan Fund to encourage the rehabilitation/renewal of existing structures within the business community. This fall the EDA requested inclusion of program funds for the Fagade Architectural Grant Program in the 2008 CIP (e.g. $7,500). The initial grant program will likely begin on a very small scale with a maximum per project grant envisioned to be $1,000. Sample program guidelines and an application are attached to this memo and predicated on the following basic program concepts: • Requires a match from the applicant. • Is limited to a maximum of $1,000 for project. • Is to be used to reimburse property owners for the cost of architectural services relating to fagade revitalization/enhancement. • Requires project be completed within a short period of time (i.e. less than two years) or grant to be refunded. • EDA to review/approve requests on a first come, first served basis. Updated Revolving Loan Fund Guidelines: In addition, the EDA has reviewed updated revolving loan fund (RLF) process guidelines and application materials. The updated'RLF guidelines and application materials are also attached for Council review/discussion. Since a public hearing was previously held to establish the RLF program and guidelines, a public hearing is not required at this time. EDA Recommendation: The EDA has reviewed both the Fagade Architectural Grant Program and the revised RLF guidelines in detail. The EDA has approved a motion recommending the City Council authorize the Fagade Architectural Grant Program and approve updated RLF guidelines. Action: Following review and- comment, if the Council is supportive of the Fagade Architectural Grant and/or the RLF standards/application a MOTION is in order to authorize the facade architectural grant program and approve updated RLF guidelines. ST. JOSEPH ECONOMIC DEVELOPMENT AUTHORITY REVOLVING LOAN PROGRAM PURPOSE The overall goal for the St. Joseph Economic Development Authority's (FDA's) Revolving Loan Program is to stimulate St. Joseph's economy by .providing low interest loans to small and medium sized businesses. Revolving loan funds are to be used for business start-ups, expansion, and retentions where jobs are created or retained. This may be accomplished by the following means: Creation or retention of permanent private sector jobs in order to create above average economic growth; Stimulation or leverage of private investment to ensure economic renewal and competitiveness; 3. Increase in local tax base; 4. Improvement of employment and economic opportunity for citizens in the region to create a reasonable standard of living; 5. Stimulation of productivity growth through improved manufacturing or new technologies. ADMINISTRATION The St. Joseph EDA and City Council are the policymaking and loan approval bodies for the Revolving Loan Program. The EDA is responsible for revising guidelines and recommending loan approval to the City Council. The City Council is responsible for authorizing loan. EDA staff and their assigns will be responsible for day to day administration, working with applicants on proposed projects, collecting data, performing pre-loan analysis, overseeing loan processing, preparing agreements and monitoring projects progress. ELIGIBLE APPLICANTS Eligible applicants include most industrial businesses, commercial businesses and technological service businesses. ELIGIBLE LOAN ACTIVITIES 1. Loan funds may be used for acquisition of land and/or buildings(s), rehabilitation of building(s), reconstruction, new construction, site improvements, utilities or infrastructure, and purchase of industrial equipment in connection with starting a new business or expanding an existing business. 2. Land and building must be privately owned, taxable property and proposed for commercial and/or industrial activities. If building(s) are being purchased or rehabilitated with funds from the Revolving Loan Fund any/all building code violations must be remedied. The project must comply with the St. Joseph City Code including standards relating to land use. Revolving loan -fund assistance can be for no more than one-half of the cost of the project. Ineligible activities include the operation or expansion of a casino, sports facility when the principal tenant is a professional sports team, housing projects and operating expenses. City of St. Joseph -Revolving Loan Fund Program Page 1 APPROVAL CRITERIA The grant or loan shall be based on the following criteria: 1. A gap in project financing is demonstrated. 2. The business must locate, remodel or expand within the corporate limits of the City of St. Joseph. 3. The project will result in the creation or retention of existing jobs. 4. The project will result in an increase in tax base. 5. The project can demonstrate that the irivestment of public dollars induces private funds. 6. The project can demonstrate an excessive public infrastructure or improvement cost beyond the means of the affected community and private participants in the project. 7. The project provides higher wage levels to the community or will add value to current workforce skills; 8. Assistance is necessary to create new or retain existing businesses. 9. Job/wage goals must be consistent with the City of St. Joseph Business Subsidy policy. SECONDARY LOAN ACTIVITIES Loans may not be used for refinancing existing indebtedness or projects begun prior to loan application. LOAN TERMS/CONDITIONS Financial assistance from the Revolving Loan .Program is designed to make projects economically feasible. Loan terms and conditions are determined by the information submitted in the loan application. The following are the loan conditions: 1. Loan Amount -Maximum loan amount is 90% of the available RLF balances but shall at no time exceed the gap demonstrated in project funding. 2. Interest Rate -The interest rate shall be set at the time of issuance and dependent upon qualifications. 3. Term -Machinery./equipment: up to seven years. Land/buildings: up to 15 years. Terms for other purposes will be flexible. 4. Eguitx -Each applicant must supply a minimum of 5% of the total project cost as cash and/or fixed assets. 5. Security -The business owner will be required to provide personal guarantees for the loan amount. 6. Project Initiation -All loan funds must be expended within six (6) months from the date of the loan approval. An applicant may request a six (6) month extension. 7. Loan Fees - A processing fee of 1% of the total loan amount is payable at closing. Loans may be prepaid without penalty or additional charge. City of St. Joseph -Revolving Loan Fund Program Page 2 The Revolving Loan Program is intended to be flexible and assistance is customized to meet the particular needs of individual projects. APPLICATION PROCESS The City of St. Joseph shall .process and administer each loan in a manner which is usual and customary with regard to other loans under similar circumstances. The basic steps for securing a loan are as follows: Applicant meets with St. Joseph EDA staff to discuss proposed project and loan program guidelines. If project meets program objectives and other eligibility items, then applicant completes the attached application which includes: A. Statement describing nature of business and proposed plans; B. Project description -purpose of loan and expected benefits. Itemize and provide cost estimate for building improvements and/or equipment; C. Sources/Uses proforma for the project; D. Complied profit and loss statement for the past two (2) years (if applicable); E. Personal financial statement(s) (for use in connection with applicant's equity requirement); F. Any other pertinent data 2. Asub-committee comprised of the St. Joseph Finance Director, a Member of the EDA and the EDA Director shall review the application to determine whether or not it is complete. If the application is determined to be complete, the subcommittee shall formulate a recommendation to the full EDA concerning the fiscal impact (if any) on the City and the appropriateness of the amount of assistance requested. 3. The St. Joseph EDA will review the application and make a recommendation to the City Council.. Upon approval, a Development Agreement and all other necessary documents in connection with the loan will be prepared by the St. Joseph EDA staff and shall be executed by the Director of the EDA. The City/EDA may work with a conventional lender to review the creditworthiness of the applicant and the loan application. TIMETABLE Applications may be submitted at any time. City of St. Joseph -Revolving Loan Fund Program Page 3 APPLICATION FOR REVOLVING LOAN FUND CITY OF ST. JOSEPH, MINNESOTA Applicant: Address: City: Contact Person(s): Business Phone: Name of Business: Principal(s) of Business: State ID #: Business is a: Fed ID # or S.S. #: Proprietorship Partnership Corporation _ Date of Incorporation Type of Business: Present location: Owned Rented Sq. ft. of present building: Proposed Location (if different from above): Owned Rented Sq. ft. of present building: Type of project: Construction/New Business Expanding/Existing Business Equipment/Machinery/Fixture Remodel/Commercial/Retail/Ind. Other: State: Zip Code: Home: Cell: City of St. Joseph -Revolving Loan Fund Program Application Page 1 Describe Project: Estimated Proiect Costs: Propos Land: $ Source Site Improvement: $ Bank Construction/Rehab: $ Equity Machinery/Equip.: $ Other-de Bldg.: $ City Other (Specify): $ TOTAL: $ TOTAL: Describe of collateral available to secure loan, includ' 1 ed Financing: Terms/Interest Amount scribe $ ng market value and prior liens: Purpose of loan: City of St. Joseph -Revolving Loan Fund Program Application Page 2 Amount requested: $, Terms requested: $ Present number of full-time employees: Anticipated jobs created or retained within twelve (12) months of project completion: Total # of Annual Anticipated Hiring Position Name Jobs Hrs./Job Date (Use additional sheets if necessary) If redevelopment: estimate market value of the subject parcel(s) prior to project and estimated market value following project completion. EMV Present: EMV Post Project Completion: Attach and include the following if requested: A. Written Business Plan • Descriptioh of Business • Ownership Date established • Products/Services Management • Future plans B. Financial statements for the past two (2) years C. Financial projects for three (3) years D. Resume of all principals E. Personal financial statements of proprietor, partners, guarantors F. Letter of commitment for applicant pledging to complete during the proposed project duration G. Letter of commitment from other sources of financing, stating terms and conditions of their participation in project H. Written quotes from contractors and vendors for all cost estimates listed above I. Site plan for new construction City of St. Joseph -Revolving Loan Fund Program Application Page 3 J. Authorization for release of information K. Other: L. Other: M. Fee: (1 % of amount of loan request) Attach an explanation if any answer to the following is yes: 1. Have you or any officer or owner of your company insolvency proceedings? Yes 2. Are you or any officer or owner of your business judgments? Yes 3. Does your business have any subsidiaries or affil explanations as requested) Yes 4. Do you buy from, sell to, or use the services of any company itself has a significant financial interest? Yes been involved in bankruptcy or No in any pending lawsuits or No ? (INCLUDE: financial statements with in which someone in your No City of St. Joseph -Revolving Loan Fund Program Application Page 4 To the best of my knowledge, the information provided in this application is true and correct. Date: Date: Date: Date: Date: NOTE: if this application is for leasehold improvement, the owners(s) of the building must also sign this application. City of St. Joseph -Revolving Loan Fund Program Application Page 5 ST. JOSEPH BUST S DISTRICT FACADE ARCHITECTURAL DESI',GN GRANT PROGRAM PURPOSE The St. Joseph Business District Facade Architectural C to stimulate visible reinvestment in St. Joseph busines consider improvements that incorporate the surroundin aesthetics, environment, cultural & historic elements should create a cohesive, inviting environment. The pros design costs, up to $1,000 per property address, merchants for exterior building and landscape improvem a first-come/first-served basis until all funds are expend the St. Joseph Economic Development Authority's reva assist with construction costs associated with the implen sign Grant Program provides incentives es. Property owners are encouraged to a community including but not limited to and architecture. These improvements ram provides a matching grant for actual ~ commercial property owners and/or ;nts. Approved projects will be funded on d. In addition, the opportunity exists that ving loan program could be available to entation of facade designs. ELIGIBILITY 1. All work must be done on the exterior of the buildin improvement. and result in a publicly visible 2. All work done must be in accordance with the City of St. Joseph Code of Ordinances, the Downtown Revitalization Plan and subsequent design guidelines, and the building code. All required permits must be obtained. Work shall inchlde the correction of any known exterior building code violations. 3. Work in progress or performed prior to project approval will not be eligible for funding. 4. Funds may be used for the design of exterior building improvements, awnings, windows, doors and/or site landscaping resulting in a publicly visible improvement. Other uses may also be eligible if prior approval is granted by the St. Joseph Economic Development Authority. 5. Signs are eligible for this program but must be in project. nection with a facade improvement 6. The following types of property are not eligible: • Tax delinquent • Special Assessment delinquent • Property in litigation • Property in condemnation or receivership • Tax exempt properties • Exclusively residential buildings • Properties zoned industrial • New construction projects (redevelopment and/. • Property considered non-conforming to the proposed improvements are intended to correct `rehabilitation projects remain eligible) ity's Code of Ordinances, unless the I'll the non-conforming issues. PROJECT APPROVAL GUIDELINES Program oversight and authority for grant approval is delegated to the City of St. Joseph Economic Development Authority. The Economic Development Authority will review and approve all grants based on the following guidelines: 1. A project for which an application has been received will only be reviewed if it is filled out completely and accompanied by photographs illustrating subject building(s) and property. 2. Multiple property owners must submit separate applications for each property/project. 3. Any business owner under a lease who submits and application must obtain -and provide written consent of the property owner. 4. Preference will be given to projects which: • Will positively contribute to the City revitalization/renewal efforts • Will eliminate a blighting influence • Will result in a visible improvement that would not be made otherwise • Demonstrate a ratio of private investment to public investment greater than 2:1 5. Project is consistent with the Comprehensive Plan, transportation plans and other applicable plans. 6. Projects must be completed within a timely manner from date of official project approval (i.e. one year with a maximum extension of an additional six months). As indicated, dollars are limited and reimbursement will be made after project improvements are completed, and reimbursement requested. PROPERTY OWNER REQUIREMENTS Upon the application submittal for a project, the Applicant will. play an important role in a partnership that includes the City of St. Joseph and the Economic Development Authority. The following may be required to review plans depending on the scope of the project: City staff, the Planning Commission, the EDA and the City Council. Those required to review the plans and/or grant application will review design drawings, proposed work specifications, and the architectural materials. Below are items that will be required of as part of completing your project. 1. Attendance at an informational meeting which will outline the entire project procedure. 2. Property owners' attendance at various meetings, reviews etc. with representatives of either the City or EDA to expedite various stages of the project. 3. The property owner must sign an architect/owner agreement prior to commencing construction to ensure their improvements are in accordance with the design approved by the City/EDA. 4. All work to be done on the project shall be the sole responsibility of the property owner. The City of St. Joseph/EDA administers the grant program herein and the City/EDA is not responsible for any work undertaken as a result of the design grant. The owner hereby holds the City and EDA harmless for any and all liability commencing out of any work constructed and paid for the design grant herein. APPLICATION ~OR ST. JOSEPH BUSINES~ DISTRICT FACADE ARCHITECTURAL DESIGN GRANT PROGRAM ** Please read attached program criteria carefully bef~re completing the application ** ** Please remember to include photos of your building(s) and/or property as they relate , to the types of improvements indicated on this application. ** Business Name: Property Address: Business Owner(s): Property Owner(s): Mailing Address: Phone Number: Fax Number: E-Mail Address: 1. On the attached page, please identify the specific improvements you are proposing for the building(s) and/or property. 2. Based on the proposed improvements identified, please provide your best estimate of the entire project cost: $ 3. If the project cost comes in at, or exceeds your estimate, do you have private funds readily available to complete the proposed the project? Yes No If No, by what means will you secure funding and still complete the project within a timely manner 4. If your project is approved, does completing the project timely pose any concerns for you? Yes No If yes, Please list those concerns: PROJECT DESCRIPTION Please provide an accurate and thorough summary of your project. The photographs taken of your building(s) and property will assist in a visual manner to further support your written project description. Based on the description of your project and your motivation -for wanting to make these improvements, please place a check mark next to those project preference item you feel your project meets. Will positively contribute to the City's revitalization/renewal efforts. Will eliminate a blighting influence. Will result in a visible improvement that would not be made otherwise. Result in a ratio of private investment to public investment greater than 2:1. The information on this application is accurate. I have read, understand, and agree to comply with the program criteria for the St. Joseph Business Fapade Architectural Design Grant Program. Authorized Agent: Title: Mail or Deliver to: St. Joseph Facade Architectural Design Grant Program, City of St. Joseph Economic Development Authority 25 College Avenue North, P.O. Box 668 St. Joseph MN 56374 Date: ~~ c~ a~ sT ac~SH NK Council Agenda Item MEETING DATE: November 1, 2007 AGENDA ITEM: Interim Use Permit -Issue an Interim Use Permit to Jake Rorabeck, 221 Birch Street West, to operate an owner occupied rental unit. SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission conducted a public hearing on October 1, 2007 to consider the issuance of an Interim Use Permit to Jake Rorabeck, 221 Birch Street West. The Planning Commission unanimously recommended the City Council issue the Interim Permit as requested with the following contingencies: 1) the Permit is renewed annually and the review will include Ordinance Compliance; 2) completion of the rental license process, 3) the permit is non-transferable and the owner must annually provide evidence that the minimum Ordinance Ownership meets the requirements. PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: At the time of writing this request for action, Mr. Rorabeck has not provided evidence that he is at least 50% owner of the property. He was informed that he needed this information to move forward. If we do not have the certification by the meeting, this item will be pulled from the agenda. BUDGET/FISCAL IMPACT: ATTACHMENTS: Hearing Notice; application; PC Findings; Request Narrative REQUESTED COUNCIL ACTION: Accept the recommendation of the Planning Commission and issue an Interim Use Permit to Jake Rorabeck, 221 Birch Street West to operate an owner occupied rental unit as recommended by the Planning Commission. tJ~ ~~' OF NT' J(lfia W[{ Planning Commission Agenda Item MEETING DATE: October 1, AGENDA ITEM: Public Hearing, Interim Use Permit Jake Rorabe~k, 221 Birch St W SUBMITTED BY: Administratipn STAFF RECOMMENDATION: Recommend the Co ncil adopt the Resolution of Findings granting an Interim Use Permit to Jake Rorabeck allowing a r~ntal unit at 221 Birch St W Street. PREVIOUS PLANNING COMMISSION ACTION: BACKGROUND INFORMATION: The City Office received calls regarding the potential rental at 221 Birch Street West. The calls received were from the surrounding property. A compliance order was sent to Rorabeck and he confirmed that the property is being used as a rental property. The property is owned jointly meeting the requirements of the Ordinance. The Police did have contact with the property owner regarding cars parking on the front lawn. It is my understanding that this matter has been resolved. Included in your packet is also a weed notice that was sent on September 24, 2007. Rorabeck has not yet completed the rental inspection but wild need to do so before the rental license can be issued. This item does not need to be completed before the hearing, but must be done after the Council approves. ATTACHMENTS: Hearing Notice; Application; Resol REQUESTED PLANNING COMMISSION ACTION: Authorize Administrator to execute the Resolution recommending the Rorabeck to operate an owner occupied rental unit at 221 Bi of Findings; Vicinity Map; Weed Notice Planning Commission Chair and until issue an Interim Use Permit to Jake i Street West. CITY OF ST. JOSEPH Www.cityof stjoseph.com Public Hearing City of St. Joseph The St. Joseph Planning Commission shall conduct a public hearing on Monday, October 1, 2007 at 7:05 PM. The purpose of the hearing is to consider an Interim Use permit to allow an owner occupied rental in an R-1 Single-Family zoning district. The property is legally described as Lot ~udy ~Ueyrens 1, Park Terrace Addition. Administrator St. Joseph Code of Ordinances 52.27 subd. 5 allows for an Interim Use Permit as follows: Residential rental provided the unit is owner occupied and provided the room(s) rented does not contain separate kitchen facilities and is not intended for use as an independent residence. For Mayor purposes of establishing if the property is owner occupied, the owner must be a natural person and AI Rass~er the owner occupying the property as his or her principal residence and must own a fifty percent (50%) or greater interest in the property. Councilors Steve Frank Jake Rorabeck, 221 Birch Street, St. Joseph, MN 56374 has submitted the request for Interim Use. Rick Schultz Judy Weyrens Renee Symanietz Administrator Dale Wick ~ u ~? ~ ~. ~ ~ - ~ - ,,. : ~ Y e ~ _ _ ~ ~ ~~ ~ ~ p 541 `"~ ~ ~~ ~ ~ t-~ ~ ~ ,'j ~ ~ ~t 13 i ,~ `. .S 1 4 i ~ 1 E ` F ~ 7 ~ ~ ~~ l~ 1 ark r J~ ~ _ , - .~- - - ~ ~_ ~ 4 ~~ ~7 j ,3 ~ f l f' _ ~~ ._. _ r ~.. -_ - - . ~ _ e r; i ~~ t I w# '~v ~ $' $t ~ ~~.~ im zs .College Avenue North PO Box 668 Saint ~oseph, Minnesota 56374 Phone 3zo.363.7zoi Fax 3zo.363.0342 APPLICATION FOR INTE USE PERMIT CITY OF ST. JOSE F 25 College Avenue ~Vf P. O. Box 668 St. Joseph, MN 56374 (320)363-7201 or Fax (32Q)3 STATE OF MINNESOTA ) )ss COUNTY OF STEARNS) iVAME: Danny, Kathleen, Jake Roraber~~ ADDRESS: 221 B1rCh St. , St. Joseph, t I/We, the undersigned, hereby make the following application to the City Council and PI. Minnesota. (Applicants have the responsibility of checking all applicable ordinances pe, requirements): Fee $_ Paid Receipt # Date 612-720-1310 56374 Commission of the City of St. Joseph, Stearns County, ; to their application and complying with all ordinance 1. Application is hereby made for Interim Use Permit to co duct the folio n He is a Junior at St. Jo~ns. ~~ home with my son, Jake. oom 2. Leeal description of land to he affected by annlicatinn inrlndino any(attachadditionalsheetifnecessary)~ ~Ot 1,Park Tei~ race,V~Stearn's yCo.4~~ MN 221 Birch S 70~ ~h, MN Rf35 '~ Gc~ ft Present zoning of the above described property is: R 1 Name and address of the present owner of the above described property is: D a riri B . b e h: Is the proposed use compatible with present and future land uses of the area? Pl I also have ` ~ns ease explain: YeS M S n 1 S a a daua er a a~ten S ens ~ Will the proposed use depreciate the area in which it is proposed? Please explai n: NO CaYtehesproposed use be accommodated with existing City service without over burdening the system? Explain: Are local streets capable of handling traffic which is generated by the proposed use? Please explain: Y e S ~~ ~~~ CITY OF ST. J 3 4 5 6 7 8. een M. r ~~ ~fi 20Q< JSEPH Attached to this application an ade a p t of are other material submission data requirements, as indicated. ApplicantSignatur: Date: ~/~`{/u~ Owner Signatur Date: ~/ 7 FOR OFFICE USE ONLY DATE APPLICATION SUBMITTED: DATE APPLICATION COMPLETE: Planning Commission Action: Recommend Approval Recommend Disapprova] Date of Action Date Applicant/Property Owner notified of Planning Commission Action: City Council Action: Approved Disapproved Date of Action Date Applicant/Property Owner notified of City Council Action: Resolution of fin~fing The request of Jake Rorabeck for an Interim Use Permit request came before the Planning Commission at a public hearing held on October 1, 2007. The purpose of the hearing was to consider issuance of an Interim Use Permit to allow an owner occupied rental unit in a Rl Zoning District. The property is legally described as Lot 1 Park Terrace on file and of record in the Office of the County Recc State of Minnesota located at 221 Birch Street W. St. Joseph Code of Ordinances 52.27, subd 5 allows for Residential rental provided the unit is owner occupied c not contain separate kitchen facilities and is not intend For purposes of establishing if the property is owner occ person and the owner occupying the property as his or fifty percent (50%) or greater interest in the property. ording to the plat and survey thereof in and for the County of Stearns and m Interim Use permit as follows: ~d provided the room (s) rented does d for use as an independent residence. pied, the owner must be a natural ier principal residence and must own a The request for Interim Use has been submitted by Jake ~orabeck, 221 Birch Street W; St. Joseph MN 56374. Notice of this matter was duly served and published. In consideration of the information presented to the Pla i Wing Commission and its application to the Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the following findings: The proposed use is consistent with the stands Joseph Code of Ordinances 52.07.04 Therefore, based on the above findings, the Planning recommendation: Approval of the Interim Use Permit to allow an owner o with the following contingencies: 1. The rental license in non-transferable and if changes so that the aforementioned no Ion property the Interim Use Permit is null and vc 2. Approval of the Rental Housing Inspector 3. The Planning Commission will review the lice property is in violation of the St. Joseph Cod 4. The City Office will place a notice in the St. , occupied rental licenses are reviewed and The motion passed unanimously. ATTEST Chair for granting an Interim Use Permit, St. mmission makes the following pied rental unit in a R 1 Zoning District property is sold or the ownership owns a 50% or greater interest in the e annually and revoke the license if the eph Newsleader when the owner accept public comments. Bob Loso, Planning Commission Judy Weyrens, Administrator DataViewOnline Map Page 1 of 1 221 Birch Street W http://portal.sehinc.com/dataView/mapLayout.htm 9/18/2007 Disclaimer: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data from city, county, state and federal offices, and is to be used for reference purposes only. - CITY WWW. C1tyOf St~OSeph.COm TO: DANNY & KATHLEEN RORABECK 1355 AWATUKEE TRAIL HUDSON, WI 54016 Administrator ~udy ~eyrens ' Dear Property Owner: 1Vlayor To comply with the Minnesota Statutes 1971, Sectic Richard Carlbom and in effort to keep our City of St. Joseph neat and sent to you concerning your property as described t Councilors ' Steve Frank. AI Rassier Renee Symanietz Dale Wick 221 Birch St W 84.53740.000 Address Parcel No. OF ST. JOSEPH DATE: September 24, 2007 i 18.271 and S.t. Joseph City Ordinance, Beautiful, this weed cutting notice is being :low: Lot-001 Park Terrace Legal Description By City Ordinance, it is unlawful to permit any weed and grasses to exceed the average height of ten (10) inches. The requirement includes the groiwth on adjacent frontage property to the curb of the traveled roadway, or the center of the street and alley as necessary. This is the only notice you will receive. All weeds and grasses need to be cut before 10-03-07 In the event you are unable to find someone to eradicate your weeds, please contact this office for help 'in acquiring an operator. However, we encourage you to locate and contract the job on your own terms. In the event that the property is not brought into compliance by the deadlirie stated above, the eradication work will be performed at the direction of this office and will then be billed at prevailing rates. All bills not paid within thirty (30) days of cutting will assessment and will be collected as in the case of c certified to the County Auditor as a special r special assessments. If. you .have any questions, or if you believe an error 1 at 1-320-363-7201. Your prompt cooperation is c Sincerely, Randy Torborg, Weed Inspector Note: Please also treat lawn for thistles. been made, do not hesitate to contact me tly appreciated. ZS College Avenue. North PO Box 668 Saint. ~oseph, Minnesota 56374 Phone 3z,o.363.7zoi. Fax g2o.363.o34z ~~ Q~S !~ OCT. 12.2001 3:04PM AMO 7153773631 NO DEliNQl1ENT TAXES AND TFlrRI+I~FER i~Nl'BRER ~ ~° ~~' 7 • Alta 9 .~- N0. 1980 _P. 2. .._ OFFICE OF COUNTY RECORDER ~ sTEARNSCOUNT`f, MfNNESOTA Document ~ 1237673 Certified, Filetl, anq/or Recardetl cn ~ a 09-06-20Q7 at 03:34 PM N DANE GRUNDHOEFER -~ STEARNS COUNTY RECORDER. ~~AS6'! ~M-Q[IIi'e[n--ID2D® fl'oaai~hcsReeenroaterne~ordmtDnN ~dormowatb.• scn~.ravset-eax-ease 7ndnidosl(s) m SoYY Te~Ats aa~n tmueont~a ~~~ DID TAK DUis": S t .es DBte• 5-0.fI_A7 ' 1?OR VALUABd.& CONSIDI?StATTON, T3ftmityB Rmxhectc and j~tt'atllTitxaheek Anafianrt and ayiPe _ Grantor, Hereby conveys aad gpitolaims t4 (uanle~s, as joint lt:~, seal prppetty is Rr~n,a Coltaty, Mi~esota, descn'bed ae £oIlows: Y.ot 1, i>uYk TertBCe, Stearns Couaty, Dfm~esota ~onsiderat:ion less Chas $500" 9/06187 T 1 :42 -, 078021756 ~ TX 7l PAIR o-~ 'F ~~ ~` NOTARY PUB? 1G MINNESOTA 4`,!M4;G~+' byCommtssfonExpirea;lea.3i.20zt 1.65 together with alt heteditameats aad apptcfies_ ~~C box if app9icabic: Tate Se)let ee~cri~s tl~At ~e selInr dove not lozow of any wells on the descn~ed real property. A weIl discIosttte cert~,tegte seCOmpanfrs this documeac. ^ l: am famt'lfar' with, tue pcopextp des+ait~bod is this itisfatanant and T certify that the umber of wells on the described real property Dave act chanced efface the Iast pre~viousty~~7~d'~ll ~icate. ~c~r'~Src:~/ ~ 'DJe~y s uo `_ lCachie~ liorab6ClC Adz heed Taz Stamp FTete STAT& bR N~SOTA CpfJNTg pF ~16~~eytaz~n . } This ins~ument was aCltnowledged bei'oxe Hue by l}A~4" R Reraheak ana 'Kathleen Rnraheck Hn~ ras avarntaemrr w~amtnrr~ sY ~ffinnm sna~aq~ Sheri Halnes Four Seasons Title 9935 W. Cl~y Rd B2 Suii'a 250 Rossvllle~ Mid 55193 ~a5 ~o~,merc~ ~ ~ Kin Huc4~Or-, W,~., SLI,o~b= da78 Check Dae or eIl ofthc lead is Rc~istarcd (Tam.as) 0 1Lc St9D6meals r dra ivfd gopwrj. descabbd m this mSh~eat 6hMNQ be swc ~o (ladnde name and addttas oP C4tantee)s .S~~E SCR~~of._L.-- AIRPORT PUBLIC WORKS DEPARTMENT PUBLIC UTILITIES 1550 - 45th Avenue S.E. Engineering Water Utility St. Cloud, MN 56304 400 - 2nd Street South 1000 - 5th Avenue North St. Cloud, MN 56301 St, Cloud, MN 56303 PARK DEPARTMENT 400 - 2nd Street South Operatior~ and Maintenance Waste Water Utility St. Cloud, MN 56301 .1200 -15th Avenue S.E. 525 - 60th Street South St. Cloud, MN 56304 St. Cloud, MN 56301 Hydroelectric Utility 8 -11th Street South St. Cloud, MN 56301 October 22, 2007 Ms. Judy Weyrens City of St. Joseph P.O. Box 762 St. Joseph, MN 56374 RE: 30-inch Sewer Lining Project ~ ~/ City of `~ s loud `.~ 1 , j. `~,~.:.~ ~~~~ Minnesota DEPARTMENT OF PUBLIC SERVICES Dear Ms. Weyrens: ~~, The City of St. Cloud retained the services of Instituform Technologies, Inc. to rehabilitate, several, sections of a sanitary sewer pipe, including a 30-inch sanitary sewer pipe andmaintenance hatch shared by`'the Cities of St. Joseph and St. Cloud. As we have. discussed., sections of the sewer are in extremely poor condition and pose a signifcant risk of failure. The total project ..cost is $41,054,925.10; the ..City of St. Joseph is responsible for $240,421,,09. As the contractor submits invoices to the City of St. Cloud, the City of St. Joseph will`be billed for the appropriate portion. Please .contact me with any questions, concerns or comments at (320) 650-2814 or patrick.shea catcloud.mn.us. Thank you, Patrick Shea Public Utilities Director r http://cistdoud.mn.us The City of St: Cloud. Minnesota will not discriminate on the basis of race, color, creed, religion, national origin, sex, disability, age, marital status, status with reguard to public assistance, familial status or sexual orientation. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all city services, programs and activities.