HomeMy WebLinkAbout2007 [11] Nov 15 {Book 42}. CITY OF ST. OS~PH
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St. Joseph City Council
November 15, 2007
7:00 PM
1. Callto Order
~udy VUeyrens 2, Approve Agenda
/~dministrator
3. Consent Agenda
a. Minutes - Requested Action: Approve the following City Council Minutes:
October 4, 2007, October 18, 2007 and November 1, 2007.
1V~ayor b. Bills Payable - Requested Action: Approve check numbers
AI Rassier ~, Treasurer's Report- Requested Action: Accept the October Treasurer's
Report and listing of donations as presented.
Councilors d. 2008 FSA Agreement - Requested Action: Authorize the Administrator to execute
Steve Frank the Service Agreement for services for the administration of the employee FSA.
Rick Schulrz e• Grant Agreement - Requested Action: Authorize the Administrator and
Police Chief to execute a grant agreement between the City of St.loseph and the
Renee Symanietz MN Department of Public Safety funding extra alcohol enforcement.
Dale Wick f. APO FY 2009 Appropriations - Requested Action: Authorize the Mayor and
Administrator to execute Resolution 2007-042 endorsing the St. Cloud Area
Prioritized Projed List.
g. Environmental Funding - Requested Action: Authorize the Mayor and
Administrator to execute Resolution 2007-044 accepting the cost sharing
apportionment for the additional environmental assessment for the SW Beltway
Study.
4. Public Comments to the Agenda
5. 7:00 PM Delinquent Bill Hearing
6. 7:05 PM 2007 Jade Road Final Assessment Hearing
7. 720 PM WSB- Field Street Environmental Documentation and Funding
8. Mayor Reports
9. Council Reports
10. Administrator Reports
a. Interim Use Permit -Jake Rorabeck, 221 Birch Street West
11. Adjourn
zs College Avenue North • PO Box 668 • Saint ~oseph, Minnesota 56374
phone 3zo.363.7zoi Fax 3zo.363.o34z
ST. JOSEPH CITY COUNCIL
November 15, 2007
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October 4, 2007
Page 1 of 5
Draft
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, October 4, 2007 at 7:00 PM in the St. Joseph City Hall.
Members Present: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Rick Schultz, Steve
Frank, City Administrator Judy Weyrens
Others Present: Tim & Susan Flaherty, Sr. Paula Revier, Sr. Kara Hennes, Ellen & Bob Wahlstrom,
Thomasette, Erin Moore, Margy Hughes
Approve Agenda: Symanietz made a motion to approve the agenda with the following
additions/deletions:
Add 11 b Cable Equipment Update
Add 11c Personnel Update
The motion was seconded by Wick and passed unanimously.
Consent Agenda: Wick made a motion to approve the consent agenda as follows:
a. Minutes - Approve the minutes of September 6, 2007.
b. Bills Payable - Approve check numbers 039345 - 039401.
c. Gambling Site Permit - Accept the Application for Lawful Gambling of the Outdoor Without
Limits to conduct off-site gambling at the Trobec's Event Center on October 23, 2007.
d. College Avenue/CR121 Sanitary Sewer Repair at MH#21 - Accept the sanitary sewer repair
pursuant to mediation settlement agreement.
e. Application for Payment - Authorize the Mayor to execute Pay Application #2 for the 2007
Jade Road Improvement Project and authorize payment to RL Larson Excavating in the
amount of $572,697.29.
f: Application for Payment - Authorize the Mayor to execute Pay Application #9 for the 2005
Northland Heights Project and authorize payment to Erin Contracting in the amount of
$60, 381.96.
g. Application for Payment - Authorize the Mayor to execute Pay Application #3 for the East
Side Improvements and authorize payment to Hardrives in the amount of $130,077.93.
h. Application for Payment - Authorize the Mayor to execute Pay Application #4 for the 2006 gtn
Avenue NE Improvements and authorize payment to C& L Excavating in the amount of
$14, 084.89.
i. Application for Payment - Authorize the Mayor to execute Pay Application #10 for the 2006
Street Improvement Project and authorize payment to C& L Excavating in the amount of
$10,987.59.
j. Treasurer's Report - Accept the August 2007 Revenue/Expenditure Report as presented and
authorize the funds transfer as requested.
k. Variance/Building Plan - Accept the recommendation of the Planning Commission granting a
variance on the parking requirements for the Monastery of St. Benedict and approve the
development plan to construct a residential facility entitled Marmion.
I. Capital Equipment Request - Authorize the computer replacement for the Police Chief at an
estimated cost of $2,000.
m: Liquor License Transfer - Authorize the Mayor and Administrator to execute the on
Sale/Sunday liquor license to Stonehouse Tavern & Eatery LLC, with new partnership.
Discussion: Schultz clarified that the Monastery will not be adding any additional parking spaces with their
new construction. Weyrens advised Schultz that they currently have enough parking capacity for their
current uses, so no additional parking will be provided. She also stated that the variance is contingent
upon the facility being used for housing for the Monastery of St. Benedict and, upon change of use, the
property would be required to submit a parking plan meeting the Ordinance requirements, providing the
additional 48 spaces.
The motion was seconded by Symanietz and passed unanimously.
October 4, 2007
Page 2 of 5
Draft
Public Comments to the Aaenda: No one present wished to speak.
Public Hearing - Delinauent Receivable Hearinq: Weyrens stated that the City annually reviews all unpaid
invoices for senrices. These services can include weed cutting, utility services and development fees.
Invoices that are past due can be certified to the County Auditor for collection with the real estate taxes.
The process to certify unpaid invoices includes a public hearing and notification. All the properties in
question have received multiple notices and have been given the opportunity to dispute the invoice at this
meeting. The majority of the invoices for this hearing include weed cutting fees for the Liberty Pointe
area.
Mayor Rassier opened the public hearing and there being no one present to wishing to speak, the hearing
was closed at 7:05 PM.
Rassier made a motion to authorize the certification of the delinquent invoices to the County
Auditor for collection. The motion was seconded by Symanietz and passed unanimously.
Coalition of Greater Minnesota Cities: Tim Flaherty approached the Council representing the Coalition of
Greater Minnesota Cities to present an overview of the services provided by the Coalition. Flaherty
discussed the following:
^ Summer Conference
^ Loss of LGA: The Coalition continues to lobby for continued support of Local Government Aid in
its present form for its members. Flaherty stated that the Suburban cities have been lobbying to
create a new formula for LGA distribution which could have a negative effect on non-metro Cities.
^ Environment: According to Flaherty, the Pollution Control Agency continues to create rule
changes and unfunded mandates. The PCA has indicated that they will be using legal means to
enforce mandates and rules.
^ Transit: He reminded the Council that if more and more money is spent on transit, there will be
less available for roads.
^ Labor Relations: The Coalition provides Labor Relations and legal services to participating Cities.
This service is fee based and the fee is based on the population.
CITY ENGINEER REPORTS
Northland Drive Signal: Sabart advised the Council that crews are working on the boring for the new
signal light at the intersection of Northland Drive and CR75. They will begin the foundations next week.
Watermain Leak: Sabart stated that they were hoping to finish the blacktop for the Jade Road
Improvements; however, they found a watermain leak that must be taken care of first.
PUBLIC WORKS DIRECTOR REPORTS
Old City Hall: Taufen stated that there were two structures at the Old City Hall that were made of granite.
The fire bell has been moved to the Fire Hall, but the flag pole remains at the Old City Hall and is in need
of repair as the granite is coming loose. Taufen questioned whether or not the Council would like it
removed or repaired. Wick suggested that he contact the Historical Society to see if they are interested in
preserving the structure. ,
Water Treatment Plant: Taufen spoke to the Council in regards to some issues at the New WTP: It has
been noticed that the facility does not have United States Flag. Taufen stated that the flag was
overlooked during the planning process but he is working on cost estimates for installation in the spring of
2008. A recent letter to the Editor in the St. Joseph Newsleadercommented on the dead trees and
leaking pipes. Taufen clarified that the landscaping is all under warranty and any plant that is dead in the
Spring will be replaced at no cost to the City. With regard to the pipes, the day of the open house the
dehumidifiers were turned off as they are noisy. Without the dehumidifier running condensation occurs,
the pipes were sweating, not leaking.
October 4, 2007
- Page 3 of 5
Draft
Winter Parking Signs: Taufen reported that new winter parking signs have been ordered and they will be
lettered in red. The red lettering indicates that no parking is allowed. Signs limiting parking are lettered in
green.
Retirement: After serving the City of St. Joseph as the Public Works Director, Taufen notified the Council
that he will be retiring as of April 1, 2008.
MAYOR REPORTS
Coalition of Greater Minnesota Cities: Rassier advised the Council that he will be attending the Fall
Conference of the Coalition held in Alexandria November 7- 9.
Millstream Arts Festival: Rassier stated that, although the weather was not the best, there was a good
turnout for the festivaL
COUNCIL REPORTS
SYMAN I ETZ
APO: Symanietz reported that she attended the APO meeting at which they discussed the alternate
recommendation for 40t" Street in St. Cloud. She added that the metro area beltway will not be a reality
for approximately 60 years.
LeaQUe of Minnesota Cities Planning Committee: Symanietz stated that the LMC Planning Committee
recently met and they have picked the speakers and topics for the 2008 Annual Conference.
WICK
Millstream Arts Festival: Wick thanked the vendors and volunteers for their hard work at the Millstream
Arts FestivaL
Planning Comrnission: Wick stated :that the Planning Commission will be meeting to discuss Interim Use
Permits in the R1 Zoning Districts as well as the R4 Ordinance to determine if any adjustments need to
be made to the Ordinances. Schultz stated that the City needs to make sure that the R4 Ordinance fits
the City, not the developer.
SCHULTZ
Recreation Studv: Schultz stated that he recently met with the Mayor, Administrator and one of the Chairs
of the Recreation Study Committee. Discussion included: the possibility of combining the Park Board
with the Recreation Association and Recreation Committee; providing year round recreation for all ages;
surveying the community for recreation needs; and sponsoring a City recreation program -vs-
outsourcing the program. Schultz added that staff will work on gathering information and surveying the
residents via the next City Newsletter. As a member of the Ad Hoc Recreation Committee that was
formed, Frank stated that it was a big step and that they have come up with a$10,000 budget for
planning. Wick stated that all of those items will be discussed. Frank then questioned whether or not the
bylaws will need to be changed as well.
Rentals: Schultz questioned Weyrens as to the number of rental units within the City and where they are
located. Weyrens advised him that she will be providing a map to the Planning Commission to show
where all of the rental houses are located.
Park Board -'/ Cent Sales Tax: Schultz stated that the Park Board is lacking funds and he stated that
they would like to see if they could get any funds from the'/2 cenf sales tax. He added that there is no
steady stream of funds for the Park Board and the parks are in need of Maintenance. Weyrens stated that
Sales Tax funds can only be used for capital expenditures, not maintenance and the money must be
spent for regional activities.
October 4, 2007
Page 4 of 5
Draft
FRANK •
APO: Frank reported that he also attended the APO Meeting. He stated that they discussed the beltway
and that they will begin to look at different alternatives.
Rec Committee: Frank thanked Margy Hughes for all her help and stated that things will happen.
Votinq: Frank questioned Weyrens as to why College Students are allowed to vote in the City. Weyrens
stated that, according to State Law, if they register that St. Joseph is their primary residence they are
legally allowed to vote in St. Joseph.
ADMINISTRATOR REPORTS
Habitat for Humanity Fees: Weyrens presented the Council with a memo from the City Attorney whereby
he states that the City is prohibited from waiving the utility fees for the habitat project. The Ordinance
request all residents to connect to and pay a connection fee. The City is also prohibited from gifting and
the waiver of the utility fees would be a gift to one person. Frank made a motion to rescind the original
motion to waive all fees for the Habitat for Humanity Project based on the attorney's legal opinion.
Discussion: Schultz stated that he disagrees with the opinion of the City Attorney and stated that
he has completed research on his own. While not specifically donated to Habitat for Humanity, Schultz
read extracts of where other Cities have made some type of a contribution. Rassier questioned whether
or not the City has the authority to waive the building permit fees. Weyrens stated that they have in the
past, the only portion they cannot waive is the State Surcharge portion.
The motion was seconded by Wick and passed unanimously.
Schultz made a motion to waive the building permit fees and inspection fees for the Habitat for
Humanity Project. The motion was seconded by Wick and passed unanimously.
Weyrens suggested that, in the future, the City request that developers provide a lot for this type of
project during the development phase rather than after the platting process is completed.
Cable Equipment Request: Weyrens stated that the Cable Commission is requesting to purchase a sound
stabilizer at an estimated cost of $1,028.12. This would be used to help with the broadcast of City
meetings and would prevent the audio from changing decibels.
Schultz made a motion to approve the expenditure of $1,028.12 from the Peg Access fees for the
purchase of a sound stabilizer. The motion was seconded by Symanietz and passed unanimously.
Personnel Update: Weyrens advised the Council that the City received 102 applications for two open
Maintenance Worker positions. Of those, 30 were tested and 9 were interviewed. The Personnel
Committee is requesting permission to make a conditional offer to two of the applicants contingent upon
on a background check and physical examination.
Frank made a motion to make conditional job offers to the two candidates for the Maintenance
Position. The motion was seconded by Symanietz and passed unanimously.
Weyrens stated that the Police Chief has requested authorization to hire a part-time Records Specialist to
work evenings. As this is a new position for the City of St. Joseph, Weyrens requested authorization to
begin the hiring process.
Schultz made a motion to allow the administrator to begin the hiring process for the part-time
Records Specialist Position. The motion was seconded by Symanietz and passed unanimously.
October 4, 2007
Page 5 of 5
Draft
Area Cities Meetinq: Weyrens reminded the Council that the Area Cities meeting will be held on October
30 in St. Cloud. The main topic for discussion is the St. Cloud Area Wastewater Advisory Committee.
BudQet Meetinq: Weyrens advised the Council that they will need to hold another budget meeting after
receiving the final numbers from the County.
Adlourn: Wick made a motion to adjourn at 8:35 PM; seconded by Symanietz and passed
unanimously.
Judy Weyrens .
Administrator
DRAFT
October 18, 2007
Page 1 of 5
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, October 18, 2007 at 7:00 PM in the St. Joseph City Hall.
Members P.resent: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Rick Schultz, Steve
Frank, City Administrator Judy Weyrens
City Representatives Present: City Engineer Randy Sabart, Finance Director Lori Bartlett, Public Works
Director Dick Taufen
Others Present: Monte Eastvold -
Approve Agenda: Symanietz made a motion to approve the agenda with the following changes:
Add 10e North East/West Corridor Study Update
Move 2a-e Move items a-e as consent items under #3
The motion was seconded by Wick and passed unanimously.
Consent Agenda: Frank made a motion to approve the consent agenda as presented; seconded by
Symanietz.
a. Minutes - Approve the minutes of September 20, 2007.
b. Bills Payable - Approve check numbers 039402-039471.
c. Interim Use Permit - Authorize the Mayor and Administrator to execute the Fact of
Findings issuing a conditional Interim Use Permit to Student Housing LLC for a rental unit
at 30 Birch Street E.
d. Donations - Accept the following donations: Anonymous (camping/disc gol fl-$714.09; St.
Joseph Lions (dugouts) -$2,000; Rick Schultz (12 basketballs) $120.00.
e. Financial Report - Accept the September 2007 and 2007 3ro Quarter Financial Reports as
presented.
Discussion: Frank stated concern with the minutes of September 20 regarding comments made during
the Rental Housing discussion. Weyrens advised Frank that she will review the minutes and make
changes if needed. Wick advised Weyrens that the Resolution of Findings needs to be corrected to show
that the request came from Student Housing LLC rather than Dale Schneider.
The motion passed unanimously.
Public Comments to the Agenda: No one present wished to speak.
Bond Sale: Monte Eastvold, Northland Securities, approached the Council to discuss the Bond Sale for
the 1998 and 1999 Improvement Bonds. He presented the Council with information relating to the interest
rates and stated that, over the past 4-5 weeks, the interest rates have remained stable. In his opinion, the
rates seem attractive at this point. Eastvold added that the Council previously discussed refunding the
1998 and 1999 Improvement Bonds with the intent to save money. He stated that by refunding both
bonds, the City will see a savings of approximately $34,044 due to the interest rates being lowered from
4.8% & 4.9% to 3.79%. In the past, Monte has prepared the City's Debt Management Study. In that study,
he reported that the 1998 Bond would show a positive cash flow over time contingent upon revenues
coming in as anticipated. The 1999 Bond; however, would result in a deficit over time. By refunding both
bonds, the City could alleviate a potential deficit.
Frank made a motion to authorize the Mayor and Administrator to execute Resolution 2007-041 a
Resolution providing for the issuance of $980,000 in Refunding Debt. The motion was seconded
by Symanietz and passed unanimously.
DRAFT
October 18, 2007
Page 2 of 5
Wick made a motion to authorize the Mayor and Administrator to execute a contract with
Northland Securities allowing them to act as the agent for the sale of the bonds. The motion was
seconded by Symanietz and passed unanimously.
Eastvold advised the Council that the Bond Sale will take place on November 14, 2007.
TREASURER REPORT
Investment Policy Update/Approval: Bartlett presented the Council with a revised assessment policy. The
new accounting standards requires the Council adopt a number of policies, most of which deal with
internal controls. Bartlett stated that the State Auditor recently published a new Statement of Position for
Municipalities to update their policies to address the various investment risks and provide guidance for
investment management and internal controls. Since the policy has been included in the Council packet,
an additional position statement has been issued by the State Auditor and those comments will be added
as well. She added that, over the next couple of months, she will be presenting the Council with
additional policies for approvaL
Weyrens stated that currently the City uses a pooled method for investment. That is, the monthly interest
is divided by percentage and allocated to each fund. With regard to how investments are handled,
Weyrens stated that the City has created a ladder of debt payments which illustrates all payments needed
annually. Investments are then placed to mature when the funds are needed. The majority of City funds
are paid in May and December.
The following items were addressed:
^ Bartlett explained that Custodial Credit Risk means that the City will be insured in the event that the
Financial Institution holding the funds would go bankrupt.
^ Wick questioned diversification as it is mentioned under credit risk and then further defined in the
document.
• With respect to Foreign Currency Risk, Wick stated that the statement that the City will not hold
deposits, etc in foreign institutions should be mentioned first before defining the risk.
^ Wick questioned whether there should be percentages added to show the amount static liquidity vs.
dynamic liquidity. Weyrens stated that it is not necessary as these percentages change based on
fluctuations of funds.
^ Schultz questioned the procedure for reviewing interest rates. Weyrens stated that it is normally
handled by staff; however, the investment committee is used if needed.
^ According to Wick, the statement relating to Prudence and Standards of Care needs to be revised as
it does not make sense the way it is written.
^ According to Wick, there should be some benchmarks set forth in the performance standards so that
staff knows when to pull investments. Weyrens suggested that it be revised to say that the
benchmark is set by the market.
^ There were also some concerns as to when the Council reviews the policy.
^ Wick stated that the conclusion should be revised to state something similar to the main goal of the
City will be to maintain safety of principal while achieving a market rate of return.
Weyrens suggested that the suggested changes be made to the Investment Policy and it be brought back
to the Council for approval under the Consent Agenda at a later date.
CITY ENGINEER REPORTS
2007 East Side Mill and Overlay - Uqdate: Sabart advised the Council that the project is completed and
the final numbers came in much lower than the estimated costs presented at the assessment hearing.
The Council conducted the final assessment hearing before the project was completed to minimize
financial risk. Therefore, the original assessment roll was based on estimates. Since the assessments
are based on the actual costs, staff is recommending that the assessments be lowered to reflect the final
costs.
DRAFT
October 18, 2007
Page 3 of 5
Symanietz made a motion to approve the revised Final Assessment Roll for the 2007 East Side Mill
and Overlay Project and authorize reimbursement of the difference for any prepaid assessments.
The motion was seconded by Wick.
Discussion: Rassier questioned where the funds were put when the assessments were paid and whether
the funds are available for reimbursement. Weyrens stated that they were put in the debt service fund and
the funds are available. Wick questioned whether the residents would receive any interest to which
Weyrens stated they would not as the assessments were not due until October 31.
The motion passed unanimously.
Water Treatment Facility - Update: Sabart made the Council aware of the fact that recently there was an
equipment failure which caused some flooding at the Water Treatment Facility: He stated that the pump
on the plate settler did not shut off resulting in the holding tank over flowing. There were some seals on
the holding tank that were not prope~ly sealed which caused the flooding to occur. He added that staff
was not aware of the situation as the system to alert staff did notsend a signal due as at this same time
the computer malfunctioned. Once staff was aware of the situation, the City insurance carrier was
contacted as well as project vendors. Once the insurance carrier approved, ServiceMaster was Called to
clean the facility. As of this meeting, Sabart stated that the project representative for the contractor has
not yet been on site to view the damage. He added that they will work with the contractor to deal with the
damages as the repairs should be made by the contractor.
Wick questioned how the situation was resolved so it will not happen in the future. Sabart stated that the
card in the computer has been replaced. He also added that this similar system has been used in several
other cities. In the event that this happens again, if the computer loses connection for more than 20
minutes, a second alarm has been installed to alert staff of an alarm condition. Rassier questioned
whether or not it would be beneficial to have the Water Operator have access to the plant remotely via a
laptop to check for issues. According to Sabart, it would not be necessary as staff should be notified if
there is an alarm condition. He also mentioned that staff has checked various alarm conditions and the
system seems to be working properly. Frank questioned who is called when there is an alarm condition.
Sabart and Taufen advised the Councilors that there are several numbers programmed into the dialer to
ensure that someone is notified.
MAYOR REPORTS
APO Executive Committee: Rassier reported that he attended the APO Executive Meeting at which they
discussed the following:
1. I-35 Bridge - He stated that the funds are not being received as fast as expected and they
are hoping that the funds that have been set aside for the project remain set aside for the
bridge reconstruction.
2. Sauk Rapids Bridge - The ribbon cutting ceremony will be held on November 17 at 10 AM.
3. APO Building - Currently the APO rents their building from the City of St. Cloud and they are
looking at purchasing the building. Rassier stated that they may request an increase in APO
Dues to help with the costs of the building.
4. Stearns County 5-Year Construction Program - This meeting will be held on October 30 at 7
PM.
'/2 Cent Sales Tax Committee: Rassier advised the Council that he and Weyrens have been working on
establishing a'/ cent Sales Tax Committee and more information will be provided at a later date.
SYMAN I ETZ
COUNCIL REPORTS
Stearns Countv Municipal Leaque Meetinq: Symanietz stated that she attended the Stearns County
Municipal League Meeting and the following items were addressed:
1. She reported that in 2008 there are $1.9 million dollars available in grants for the Safe Routes
to School Program.
DRAFT
October 18, 2007
Page 4 of 5
2. Symanietz stated that the Sauk River Watershed is planning to form a new Board and they
will be starting over. They will be contacting the area cities for participation.
3. Rassier stated that generally the County Attorney is present to give a crime report update. He
questioned whether or not that is productive or whether cities would rather just receive a
report for distribution and review.
WICK
Southwest Beltwav: Wick reported that the Advisory Committee met and they are currently working on a
scope report which is different than preparing an official map. In January 2008, they plan to distribute a
draft plan for various agencies to review. On November 14, there will be an Open House in Waite Park
with the time to be determined later.
St. Cloud Economic Development Partnershiq: Wick stated that he attended the SCEDP meeting at which
there was a presentation by the St. Cloud Hospital for their $200,000,000 expansion and rehabilitation
project. They plan to start construction in the spring of 2008.
SCHULTZ
Park Board: Schultz stated that the Park Board would like to review the Sign Ordinance at their next
meeting.
Park Desiqn: Schultz advised the Council that he met with a company that specializes in parks and street
designs for cities. He asked them to provide the City with some ideas. Weyrens stated that she will
contact them to follow up.
FRANK
School Holding Ponds: Frank questioned whether the holding ponds at the new school site will be fenced
for safety purposes. Weyrens stated that the League of Minnesota Cities has not taken an official position
on this matter. Sabart stated that generally fences are not constructed around holding ponds as they can
slow down rescue efforts during an emergency.
Council Workshops: Frank stated that it may be a good idea for the Council to set aside sometime for
brainstorming. Rassier agreed and stated that it may be a good idea as many items should not be
brought up for discussion during the regular council meetings. Frank suggested that they meet every
quarter to discuss new ideas.
ADMINISTRATOR REPORTS
Personnel Update: Weyrens advised the Council that the Personnel Committee has chosen two
candidates for the Full-Time Maintenance Position.
^ Eric Poissant
^ Joe Pekarac
Both new employees will start at a step one on the wage scale.
Symanietz made a motion to hire Eric Poissant and Joe Pekarac for the Full Time Maintenance
Positions. The motion was seconded by Frank and passed unanimously.
Facility Kevs: Weyrens stated that currently there is no master list of key holders for City Facilities nor is
there an official policy of authority for reproductions. Therefore, Weyrens requested that the Council
appoint the Administrator as the key hold and authority for key distribution and reproduction. This would
be a stand alone policy; however, she stated that she will put together a master list of who has keys to the
City Facilities. Frank suggested the possibility of electronic keys. Weyrens stated that the new Water
Filtration Plant as well as the pump houses has electronic keys and she has received bids for electronic
keys at City HaIL
DRAFT
October 18, 2007
Page 5 of 5
Wick made a motion appointing the City Administrator the Key Holder for the City for the purpose
of key reproduction and distribution. The motion was seconded by Schultz and passed
unanimously. ,
North East/West CorridorStudy Update: Weyrens stated that she recently met with SRF to discuss the
North EastlWest Corridor Study. Previously, they have distributed the Environmental Assessment for the
CR2 bypass portion of the Study. Soon, they will be distributing the portion of the Environmental
Assessment for the corridor section between CR 133 and Ridgewood Road. She added that they will
also start the process for the scoping document for that portion of the corridor between CR 3/CR 75 and
CR 133.
Adjourn: Wick made a motion to adjourn at 8:45 PM; seconded by Symanietz and passed
unanimously.
Judy Weyrens
Administrator
November 1, 2007
Page 1 of 4
DRAFT
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, November 1, 2007 at 7:00 PM in the St. Joseph City HaIL
Members Present: Mayor AI Rassier, Councilors Dale Wick, Steve Frank, Steve Schultz City
Administrator Judy Weyrens
Others Present: Bruce Gohman, John Kalla, Ellen Wahlstrom, Bob Wahlstrom, Mary Anne Graeve, Sr.
Miriam, Sr. Paula Revier, Sr. Kara Hennes
Approve Agenda: Frank made a motion to approve the agenda with the following changes:
Delete 5 City Engineer Reports ~
8c No action will be required
Discussion: Schultz questioned the excavating being done near the Armory Site. Weyrens stated that
they are responding to a letter they received in the spring to construct the parking lot and fencing.
The motion was seconded by Wick and passed unanimously.
Consent Agenda: Frank asked for clarification for the payments made to WSB. Weyrens stated that all
charges have been previously approved by the Council, but she would gather the requested information.
Wick made a motion to approve the consent agenda as follows:
a. Bills Payable - Approve check numbers 039472-039549.
b. Ordinance Amendment - Authorize the Mayor and Administrator to execute the Amendment
to Ordinance 84, causing the same to be published.
c. Application for Payment - Authorize the Mayor to execute Pay Application #4 for the 2007
East Side Improvements and authorize payment to Hardrives in the amount of $15,795.93.
d. Application for Payment - Authorize the Mayor to execute Pay Application #11 (Final) for the
2005 Hill Street/3`d Avenue SW Improvements and authorize payment to R L Larson
Excavating in the amount of $21,555.94.
e. Application for Payment - Authorize the Mayor to execute Pay Application #3 for the 2007
Jade Road Improvements and authorize payment to R L Larson Excavating in the amount of
$182,382.29.
f. Investment Policy - Authorize the Mayor and Administrator to execute the Investment Policy
as presented.
The motion was seconded by Schultz and passed unanimously.
Public Comments to the Agenda: No one present wished to speak.
MAYOR REPORTS
Sauk River BridQe: Rassier announced that the Bridge Cutting ceremony for the Sauk Rapids Bridge will
be held on November 17 at 10am.
Budqet Meetinq: Rassier advised the Council that the City received the tax numbers and a budget
meeting will be held in November.
APO Executive Meetinq: Rassier stated that he attended the APO Executive Meeting at which they
discussed the transfer of funds to purchase the building that they are currently in.
Stearns County Municipal League: Rassier stated that he recently attended the Stearns County Municipal
League Meeting at which they discussed their concerns over the changes for feedlot requirements. There
were representatives present to discuss the changes.
November 1, 2007
Page 2 of 4
DRAFT
Intergovernmental MeetinQ: Rassier stated that he, along with other members of the Council, attended the
Intergovernmental Meeting at the St. Cloud Airport. They discussed recent expansions of area Water
Treatment Facilities and the upcoming expansion to the St. Cloud Wastewater Treatment Facility. In
addition, the St. Cloud Partnership gave a brief presentation on the bioscience initiative.
FRANK
COUNCIL REPORTS
APO: Frank reported that he attended the APO meeting at which there were two items that were
addressed.
1. Traffic - The Center for Traffic Studies at the University of Minnesota gave a brief
presentation relating to recent traffic studies. They referenced the terms access and mobility
which sometimes get confused by people. Mobility refers to getting from place to place faster.
He stated that they are looking at a growth area extending to Brainerd. He added that there
will never be enough money to pay for roads and traffic. It is important to look at access to
hospitals and shopping centers, etc.
2. The APO approved an additional $60,000 for Field Street Studies and the City is responsible
for an additional $25,000. Frank stated that the additional funds are need to complete the
required environment documents. Frank questioned what happens if the City does not
approve the additional funding. Weyrens stated that the APO will required the City to
complete the study process. Since the project utilized federal funding, if the project is not
complete the APO would expect the funding received to be reimbursed. Additionally, the City
may jeopardize future funding.
Weyrens stated that the additional funding request will be placed on the next Council agenda
and representatives from WSB, the consulting firm completing the study, and the APO will be
present to answer any questions. It was clarified that the study is not constructing any
portion of the road, rather it is determining the future right-of-way and preserving the same
before building occurs.
Interctovernmental MeetinQ: Frank reported that he toured the St. Cloud Airport with Mayor Kleis and
stated that he was amazed at the number of corporate jets. Kleis advised Frank that they have hired a
company to work on bringing more flights into St. Cloud from other cities. They also discussed the future
Wastewater Treatment Plan expansion.
SCHULTZ
Park Bjoard: Schultz stated that, in the future, he will be providing the Council with the Park Board
minutes so that they will be aware of their activities.
WICK
Bio-Science: Wick stated that staff has been doing a lot of work for the Bio-Science Initiative. The area
Cites are preparing a joint application to designate areas that will qualify for bioscience incentives. The
joint application could only include 500 acres. The EDA has recently identified lots which would be
acceptable for a Bio-Science company and the information has been forwarded for the application. The
St. Cloud HRA is coordinating and preparing the grant application along with representatives from each
City. To be eligible for funding each application must meet six criteria, which the Partnership has
identified.
November 1, 2007
Page 3 of 4
DRAFT
St. Cloud Economic Develo ment Partnershi : Wick reported that the St. Cloud Economic Development
Partnership is in the starting phase of a 3-year strategic plan. Frank stated that the St. Cloud Area is an
attractive place for high paying industries.
ADMINISTRATOR REPORTS
Gohman Lot Split: Weyrens presented the Council with a lot split for the property located at 201 East
Minnesota Street. The proposed lot split creates on additional single family lot. The proposed lot split
creates two lots which meet the minimum lot design standards. Previously the Planning Commission
reviewed a request from the property owner to divide this same property into three single family lots,
converting the back garage into a single family home. Based on the design standards, the Planning
Comrnission stated that only one additional lot could be created.
Weyrens clarified that the action before the Council only splits the property into two single family lots.
The property owner of the vacant lot will still need to go through the development and building permit
process. The property owner has provided the required survey and at this time the Council is being
asked to authorize execution of a Certificate of Compliance which will allow the property to be recorded
as two separate lots.
Frank made a motion to authorize the Administrator to execute a Certificate of Compliance
authorizing the lot split of lots 9, 10, 11 Block 1, creating two single family lots. The motion was
seconded by Wick.
Discussion: Rassier stated that, in the past, there were some issues with additional access onto
Minnesota Street. In response, Weyrens stated that they would be required to provide access to the
property from the alley rather than Minnesota Street.
The motion passed unanimously.
Fa~ade Architectural Grant Program: Weyrens stated that the Downtown Committee has been working
with the Downtown Business owners on the proposed design standards for the downtown. Those design
standards have been approved by the Planning Commission and City Council for staff to use as a
Planning Tool. The EDA has also approved the standards and has budgeted approximately $ 7,500 for
grant assistance to downtown businesses. The funding will be limited to $ 1,000 per business and can
only be used for architectural services.
Frank questioned the information in the packet regarding this matter and questioned if the program was a
grant or a loan. Weyrens stated that she inadvertently included two different documents, one for the
fa~ade grant program and one for the revolving loan standards. At this time the Council is only
considering the fa~ade grant program.
Schultz made a motion to approve the Fa~ade Architectural Grant Program as presented. The
motion was seconded by Wick and passed unanimously.
Wick made a motion to table the Revolving Loan Fund Guidelines. The motion was seconded by
Rassier and passed unanimously.
Interim Use Permit. Jake Rorabeck: Weyrens updated the Council on the status of the Interim Use Permit
application submitted by Dan and Jake Rorabeck. She stated that she has recently received a new
document that has changed the ownership of the property. The property originally listed Dan and Jake as
the owners, then a new document appeared that showed, Dan, Kathy and Jake as owners. Since Jake
would not have the required 50% ownership, Rorabeck was contacted and now the documents have
listed Jake Rorabeck and Chris Morim as owners, each owning 50%. Due to the changing ownership,
Weryens has referred this matter to the City Attorney for review.
November 1, 2007
Page 4 of 4
DRAFT
Wick questioned whether or not the application would still be valid as Danny and Kathleen are co-
applicants, but are no longer listed on the deed. Weyrens stated that this issue will be reviewed as well
with the City Attorney. Weyrens further stated that if the property has been transferred as a contract for
deed, it must be recorded before the City will consider the applicant an owner. Frank stated that he is
concerned with the answers that are given for the questions on the application as they do not answer the
question that is being asked. Weyrens advised the Councilors that the Planning Commission can ask for
further information.
Field Street Update: Weyrens advised the Council that WSB as well as the APO will be present at the
meeting on the 15th to give a final presentation for Field Street. She added that the Jade Road
Assessment Hearing will also take place at this meeting.
Upcoming Meetinqs: Weyrens stated that the Council will need to set up two additional budget meetings.
She also suggested a possible Council Workshop on November 19.
Veteran's Dav: Rassier stated that there will be a Veteran's Day Parade on Sunday to support the
Veterans. He added that Mike McDonald has been in charge of setting up the event and thanked him for
all of his hard work.
Adjourn: Schultz made a motion to adjourn at 7:40 PM; seconded by Wick and passed
unanimously.
Judy Weyrens
Administrator
City of St. Joseph
Paid Bills
November 13, 2007
Check # Search Name Comments
039550 Cil'Y OF ST. JOSEPH voided check
039551 ST JOSEPH SAINTS BASEBALL Dug-out Construction
039552 HARDRIVES 2007 East Side Improvements Pay app 4
039553 R. L. LARSON EXCAVATING, INC 2007 Jade Rd Improvements #3
039554 R. L. LARSON EXCAVATING, INC 2005 Hill Str/3rd Ave SW-Final pay app
039555 BURNET TITLE Overpayment on 446 Elena Lane accounts
Amount FUND DEPART OBJ
$0.00 101 41430 317
$2,500.00 101 41430
$15,795.93 441 43121 530
$182,382.29 447 43120 530
$21,555.94 433 43120 530
$33.83 101 41430
$222,267.99
Page 1
City of St. Joseph
Page 1
Unpaid Bilis
November 13, 2007 .
Check # Search Name Comments Amount FUND DEPART OBJ
039556
039556
0395~7
039557
039557
039557
039557
039557
039557
039558
039558
039559
039560
039561
039562
039562
039563
039563
039564
039564
039564
039565
039566
039567
039567
039568
039568
039569
039570
039571
039572
039573
039573
039573
039573
039573
039573
039573
039573
039575
039575
039575
039576
039577
039577
039577
039577
039578
039578
039578
039578
039578
039578
039578
039579
039579
039579
039579
039579
A-1 TOILET RENTAL
A-1 TOILET RENTAL
ACCLAIM BENEFITS
ACCLAIM BENEFITS -
ACCLAIM BENEFITS
ACCLAIM BENEFITS
ACCLAIM BENEFITS
ACCLAIM BENEFITS
ACCLAIM BENEFITS
ACCLAIM BENEFITS-REIMB
ACCLAIM BENEFITS-REIMB
AFSCME COUNCIL 65
ALLIED WASTE SERVICES
AUTOMATIC SYSTEMS
BATTERIES PLUS
BATfERIES PLUS
BCA BTS
BCA BTS
BLUE CROSS BLUE SHIELD MN
BLUE CROSS BLUE SHIELD MN
BLUE CROSS BLUE SHIELD MN
BOUND TREE MEDICAL, LLC
BRANNAN LOCKSMITH
C & L EXCAVATING
C & L EXCAVATING
CAMERA TRADER
CAMERA TRADER
CENTRAL MCGOWAN
CITY OF ST. CLOUD
COLD SPRING ELECTRIC SERVICES
COLD SPRING VETERINARY CLINIC
DEATONS MAILING SYSTEMS INC
DEATONS MAILING SYSTEMS INC
DEATONS MAILING SYSTEMS INC
DEATONS MAILING SYSTEMS INC
DEATONS MAILING SYSTEMS INC
DEATONS MAILING SYSTEMS INC
DEATONS MAILING SYSTEMS INC
DEATONS MAILING SYSTEMS INC
GRANITE ELECTRONICS
GRANITE ELECTRONICS
GRANITE ELECTRONICS
HACH COMPANY
HOLIDAY STORES
HOLIDAY STORES
HOLIDAY STORES
HOLIDAY STORES
JM GRAYSTONE OIL CO., INC
JM GRAYSTONE OIL CO., INC
JM GRAYSTONE OIL CO., INC
JM GRAYSTONE OIL CO., INC
JM GRAYSTONE OIL CO., INC
JM GRAYSTONE OIL CO., INC
JM GRAYSTONE OIL CO., INC
K 8~ L LAWNCARE
K & L LAWNCARE
K & L LAWNCARE
K & L LAWNCARE _
K & L LAWNCARE
Kleinfelter $63.90 205
Memoriai Park $63.90 205
administration $5.00 603
administration $5.00 101
administration $10.00 101
administration $10.66 602
administration $10.67 601
administration $10.67 101
administration $48.00 101
#1500 Medical Reimbursement ~125.00 101
#498 Day Care Reimbursement $188.69 101
dues-November ' $328.95 101
October service $31.75 601
Wells 3,4,5 correct erratic level $g53.00 601
Fire Alarm batteries $36.35 101
batteries $22.86 101
P Janssen Recert Intoxilyzer 5000 $50.00 101
B Meyer Recert Intoxilyzer 5000 $50.00 101
December Insurance $292.00 101
December Insurance $4,983.00 101
December Insurance $8,656.00 101
AED battery $259.14 105
repair exterior door lock $65.00 101
Install culvert Dale Street $3,850.00 651
Replace sanitary manhole casting $1,300.00 602
photo processing $14.77 101
Repair camera $150.00 101
Medica! Oxygen $43.14 105
October service $14,464.43 602
repairs to wiring College Ave S $689.37 101
Octoberkennelfees $164.78 101
HaslerAdjustable Cabinet-Billing $216.46 602
HaslerAdjustable Cabinet-Billing $216.46 603
Hasler Adjustable Cabinet-Billing $216.46 601
Sorter rental $62.50 651
HaslerAdjustable Cabinet-Billing $216.47 651
Sorter rental $62.50 603
Sorter rental $62.50 601
Sorter rental $62.50 602
800 mHz radio system batteries $170.00 101
Batteris for S00 mHz radio system $170.00 101
D Magaard Custom Radio Ear pieces $34.84 101
Pan Indicator, alkaline cyanide, membrane $225.82 601
October Fuel $55.71 101
October Fuel $55.71 101
October Fuel $55.71 601
October Fuel $55.72 602
October Fuel $396.60 602
October Fuel $396.59 101
October Fuel $396.59 601
October Fuel $396.59 101
postage $14.07 602
postage $9.91 101
postage $12.77 601
304 Jeffersonh Lane $42.80 101
308 Jefferson Lane $42.80 101
1420 17th Ave SE $42.80 101
243 17th Ave SE $42.80 101
32 1 st Ave SE $42.80 101
45203
45203
43230
41530
41430
49490
49440
45202
42120
49420
49410
45202
45201
42140
42140
42270
42120
49900
49450
42120
42120
42270
49480
43160
42700
49490
43230
49440
49900
49900
43230
49440
49490
42151
42151
42120
49421
43120
45202
49440
49490
49490
45202
49440
43120
49490
42120
49440
43120
43120
43120
43120
43120
410
410
137
137
137
137
137
137
137
384
220
210
210
331
331
210
220
530
220
210
220
210
419
230
300
580
580
580
410
580
410
410
410
210
210
171
210
210
210
210
210
210
210
210
21G
322
322
322
300
300
300
300
300
City of St. Joseph
Check #
039580
039580
039581
039582
039583
039583
039583
039583
039583
039583
039583
039583
039583
039584
039585
039586
039587
039587
039588
039589
039590
039590
039590
039590
039590
039590
039590
039590
039590
039590
039590
039590
039590
039590
039591
039591
039592
039593
039594
039595.
039595
039595
039595
039595
039595
039595
039595
039595
039595
039595
039596
039597
039598
039599
039600
039601
039601
039601
039602
Search Name
KEEPRS, INC/CY'S UNIFORMS
KEEPRS, INC/CY'S UNIFORMS
KENNEDY & GRAVEN,CHARTERED
LAW ENFORCEMENT LABOR
LEES ACE HARDWARE
LEES ACE HARDWARE
LEES ACE HARDWARE
LEES ACE HARDWARE
LEES ACE HARDWARE
LEES ACE HARDWARE
LEES ACE HARDWARE
LEES ACE HARDWARE
LEES ACE HARDWARE
LINGL, GREG & JULIE
MEDTRONIC
MID CENTRAL DOOR CO.
MILLS FLEET FARM
MILLS FLEET FARM
MINNESOTA CHIEFS OF POLICE
MINNESOTA ELEVATOR, INC
NORTHLAND TRUST SERVICES INC
NORTHLANQ TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
NORTHLAND TRUST SERVICES INC
ONE CALL CONCEPTS, INC
ONE CALL CONCEPTS, INC
PHILLIP CONSTRUCTION
POWERHOUSE OUTDOOR EQUIP
PRINCIPAL LIFE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
QWEST-TELEPHONE
RUDOLPH'S INC ~
SERVICE MASTER PROFESSIONAL
ST. CLOUD MEDICAL GROUP
ST. JOSEPH FIRE RELIEF ASSN
STEARNS COOP ELECTRIC ASSN
STRATEGIC EQUIPMENT
STRATEGIC EQUIPMENT
STRATEGIC EQUIPMENT
TIREMAXX SERVICE CENTERS
Unpaid Bills
November 13, 2007
Comments
J Tiffany wallet badge, LED 130
credit payment of inv 73417
Meadowvale suit
dues-November
Suppiies
scaffold rental
Supplies
Supplies
Supplies
Supplies
Supplies
Suppiies
Supplies
cleaning service-October
Lifepak battery pak
Replace 2 metal doors
trailer light kit, fuel supplements
trailer light kit, fuel supplements
Pfannenstein-Leadership Acad
November service
2005B GO Improvement Interest
2004 Certificate of Indebtness
2004 Certificate of Indebtness
2006C GO Improvement Bond
2006C GO Improvement Bond
20066 Certificate of Indebtness Principai
2007 GO improvement Bond Interest
20066 Certificate of Indebtness Principal
2005B GO Improvement Principal
2005C GO Improvement Principal
2005D GO Water Revenue Bond
2005C GO Improvement Principal
2005C GO Improvement Principal Interest
2005C GO Improvement Principal
notificatio n-Octobe r
notification-October
repair leaking roof at Milistream Park
oil filters, bar oil
Dental & Life Ins-Nov
Telephone Service-November
Telephone Service-November
Telephone Service-November
Telephone Service-November
Telephone Service-November
Telephone Service-November
Telephone Service-November
Telephone Service-November
Telephone Service-November
Telephone Service-November
Telephone Service-November
JD Comm Walkbehind Mower
Water Damage mitigation services
Pekarek Poissant
Jaycees Donation
Joseph Street Loan #8
gloves, foam cups, towels
gloves, foam cups, towels
gloves, foam cups, towels
repair starter 8~ charging system 95 F-150
Amount FUND . DEPART OBJ
$172.51
-$47.88
$282.40
$276.50
$26.52
$10.70
$9.63
$7.85
$9.98
$80.64
$88.67
$9.63
$47.69
$350.00
$283.42
$1,532.00
$66.57
$66.58
$395.00
$89.85
$30,195.00
$70,000.00
$2,233.75
$120,000.00
$48,784.38
$60,000.00
$48,028.65
$4,380.00
$90, 000.00
$740,000.00
$94,571.88
$280,000.00
$63,456.25
$54,250.00
$101.95
$101.95
$150.00
$41.69
$2,190.67
$86.85
$255.33
$86.85
$86.86
$86.86
$188.00
$86.85
$86.85
$86.85
$171.08
$86.85
~2,875.50
$9,948.96
$144.00
$250.00
$29,154.97
$33.35
$33.35
$33.35
$170.69
101
101
425
101
101
601
601
601
101
101
602
101
101
101
101
601
101
101
101
101
331
307
307
338
338
337
341
337
331
335
601
601
601
335
602
601
101
602
~ 101
602
101
602
602
602
601
150
105
101
101
602
490
601
101
105
321
101
105
601
101
42120
42120
43122
-43120
49440
49421
49440
45202
42120
49450
41941
41942
41942
42120
49440
45202
43120
42140
41942
47100
47100
47100
43120
43120
41430
43120
41430
47100
49450
47100
47100
47100
49450
49490
49440
45202
49490
49473
41430
49472
49471
49470
49440
46500
42250
45201
42151
49490
45202
49421
43120
42210
47100
45202
42220
49440
43120
171
102
530
220
410
210
220
220
220
220
210
210
300
240
220
z2e
220
331
220
611
600
611
600
611
600
611
611
600
600
611
600
611
611
319
319
220
220
321
321
321
321
321
321
321
321
321
321
321
580
220
300
640
2.10
210
210
220
Page 2
City of St. Joseph
Unpaid Bills
November 13, 2007
Check # Search Name Comments Amount FUND DEPART OBJ
039602 TIREMAXX SERVICE CENTERS repair starter & charging system 95 F-150 $170.70 101 45202 220
039603 TRAUT WELLS Chlorine $254.66 601 49420 210
039603 TRAUT WELLS Campus Villa, Sai's, Maint Shop, St Joe Lab, $114.00 601 49420 312
0396Q4 UNUM LIFE INSURANCE disability insurance-December $624.00 101
039605 US BANK 2001 GO Sewer Revenue Bond $25,000.00 602 47100 60~
039605 US BANK 2001 GO Sewer Revenue Bond Interest $12,356.25 602 47100 611
039605 US BANK 2000 EDA Public Revenue Bond $60,000.00 322 47100 600
039605 US BANK 2000 EDA Public Revenue Interest $21,338.75 322 47100 611
039605 US BANK 2002 Water Revenue-Interest $11,381.25 601 47100 611
039605 US BANK 2004 GO Improve-Interest $6,072.50 323 47100 611
039605 US BANK 2004 GO Improv-Prinicpal $115,000.00 323 47100 600
039605 US BANK 2003 GO Fire Hall Crossover-Principal $50,000.00 331 47100 600
039605 US BANK 2003 GO Bond-Interest $9,998.75 328 47100 611
039605 US BANK 2002 GO Improvement-Principal $240,000.00 325 47100 600
039605 US BANK 2002 GO Improvement-Interest $61,168.75 325 47100 611
039605 US BANK 2003 Public Project Revenue-Principal $40,000.00 329 47100 600
039605 US BANK 2002 Water Revenue-Principal $40,000.00 601 47100 600
039605 US BANK 2003 Public Project Revenue-Interest $12,661.25 329 47100 611
039605 US BANK 2003 GO Bond-Principal $400,000.00 328 47100 600
039605 US BANK 2003 GO Improv Crossover-Principai $120,000.00 332 47100 600
039605 US BANK 2003 GO Improv Crossover-Interest $5,346.25 332 47100 611
039605 US BANK 2003 GO Fire Hall Crossover $12,536.25 331 47100 611
039606 US CABLE Fiber network lease-November $250.00 401 41430 321
039606 US CABLE Intemet service-November $48.95 105. 42250 321
039606 US CABLE Fiber network lease-November $250.00 105 42250 321
039606 US CABLE Internet service-November $49.95 101 41430 321
039606 US CABLE Fiber network lease-November $750.00 601 49431 530
039607 VERIZON WIRELESS Cellphone service-November $94.08 101 41430 321
039607 VERIZON WIRELESS Cellphcne service-November $265.15 101 42151 321
039607 VERIZON WIRELESS Cellphone service-November $19.49 101 43120 321
039607 VERIZON WIRELESS Cellphone service-November $19.48 101 45202 321
039607 VERIZON WIRELESS Cellphone service-November $16.05 101 43120 321
039607 VERIZON WIRELESS Cellphone service-November $16.05 101 45202 321
039607 VERIZON WIRELESS Cellphone service-November $31.95 105 42250 321
039607 VERIZON WIRELESS Cellphone service-November $38.97 602 49490 321
039608 WERNER ELECTRIC SUPPLY Bulbs $135.96 101 43160 230
039608 WERNER ELECTRIC SUPPLY Bulbs $99.91 101 45202 210
039609 XCEL ENERGY October Usage $63.22 601 49410 383
039609 XCEL ENERGY October Usage $723.37 101 41942 381
039609 XCEL ENERGY October Usage $25.38 602 49471 383
039609 XCEL ENERGY October Usage $107.54 602 49470 381
039609 XCEL ENERGY October Usage $76.86 602 49480 383
039609 XCEL ENERGY October Usage $321.53 602 49480 381
039609 XCEL ENERGY October Usage $3.16 101 42500 326
039609 XCEL ENERGY October Usage $3.34 105 42280 381
039609 XCEL ENERGY October Usage $10.13 101 45201 381
039609 XCEL ENERGY October Usage $20.86 101 42610 386
039609 XCEL ENERGY October Usage $2,074.99 101 43160 386
039609 XCEL ENERGY October Usage $113.10 101 45202 381
039609 XCEL ENERGY October Usage $11.41 101 45123 381
039609 XCEL ENERGY October Usage $25.62 101 45123 383
039609 XCEL ENERGY October Usage $245.82 101 41941 381
039609 XCEL ENERGY October Usage $30.90 101 45201 381
039609 XCEL ENERGY October Usage $46.35 101 43120 381
039609 XCEL ENERGY October Usage $821.08 601 49410 381
039609 XCEL ENERGY October Usage $15.21 101 43120 381
039609 XCEL ENERGY October Usage $28.82 101 45201 383
039609 XCEL ENERGY October Usage $43.24 101 43120 383
039609 XCEL ENERGY October Usage $39.84 101 43120 381
Page 3
crirx~ a~ sr.,rr~su pH
Council Agenda Item ~ C
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
November 15, 2007
Acceptance of Gifts
Finance
BOARD/COMMISSION/COMNIITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 465.04 authorizes and empowers cities to
receive and accept gifts and donations for the use and benefit of the city and the inhabitants thereof upon
terms and conditions to be approved by the governing bodies of the city. Cities are authorized to comply
with and perform such terms and conditions of the donation.
Minnesota Statute 465.03 states the acceptance shall be by resolution of the city adopted by a 2/3 majority
of its members, expressing such terms in full.
Attached is a list of donations received by the city and a description of what the donation is intended to be
used for. By accepting these donations, the city is accepting the intent of the donations also.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Donations list
REQUESTED COUNCIL ACTION: Pass Resolution to accept the donations and their purposes as
presented.
City of St. Joseph, Minnesota
Donations Received
As of November 9, 2007
Donor Item Purpose Value
Anonymous Cash Disc Golf $ 7.91
Anonymous Cash Millstream Camping $ 9.00
St. Joseph JayCees Cash Memorial Park Dugouts $ 500.00
St. Joseph JayCees Cash Fire Dept Calendars $ 250.00
crr~~ a~hr a~~saNH
Council Agenda Item C
MEETING DATE: November 15, 2007
AGENDA ITEM: October 2007 Financial Report
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROiJND INFOItMATION: October 2007 reconciled cash/investment and budget to actual
position for Council review.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
None
October Financial Reports
REQUESTED COUNCIL ACTION: Accept the October financial reports as presented.
CITY OF ST JOSEPH
11/08/07 4:47 PM
Page 1'
Cash and Investment- Council Report
Current Period: October 2007
FUND FUND Descr Begin Yr MTD Debit
101 General $629,699.92 $177,610.42
105 Fire Fund $428,731.73 $29,131.52
106 Street Maintenanc -$117,187.94 $0.00
108 Cable Access Fee $6,101.22 $977.83
150 Economic Develop $65,213.21 $151.51
155 TIF 1-3 Borgert (S $4,255.80 $17.58
156 TIF 1-4 St. Joe De $33,794.48 $141.80
157 TIF 2-1 Milistream $0.00 $42.50
200 State Collected Sal $143,544.24 $30,255.37
205 Park Dedication $149,261.98 $305.65
210 Recreation Center $43,989.71 $176.08
225 DARE $373.67 $0.00
230 Lake Wobegon Tra -$10,007.08 $0.00
232 City Beautification- -$58,940.89 $0.00
250 Revolving Loan Fu $48,020.66 $192.24
307 2004 Equipment C -$1,344.64 $3,444.68
317 Fire Facility, 1997 $7,745.03 $10,114.22
319 98 Street Improve $215,950.49 $1,005.28
321 Joseph Street Impr $291,460.29 $19,449.32
322 City Hall Refunded, -$14,891.73 $4,206.55
322 City Hall Refunded, $619,535.98 $0.00
323 20041mprovement $258,190.70 $1,742.51
324 Northland V Improv $122,120.00 $585.80
325 2002 Street Improv $949,588.00 $93,752.34
327 2002 Equipment C $48,662.05 $233.76
328 2003 Liberty Pointe $657,739.68 $102,440.51
329 2003 Maintenance -$5,10226 $2,663.67
331 2003 Refunding Fir $98,214.50 $2,399.32
332 2003 Cross Over ( $251,940.20 $2,024.97
333 2005 Improve (Hill/ $502,502.36 $16,539.68
335 Northland Heights/ $836,876.38 $129,879.94
337 2006 Equipment C $7,041.39 $2,925.36
338 2006 Interior St Im $473,358.12 $36,247.98
341 2007 St imprv-E Si $0.00 $114,312.68
425 2002 Street Improv -$24,105.87 $0.00
428 2003 Street improv -$45,606.52 $0.00
429 Maintenance Facilit -$123,288.37 $0.00
430 20041mprovement $24,220.46 $0.00
431 Cloverdale Area -$479,769.71 $0.00
432 2004 Equipment C $5,079.27 $606.89
433 20051mprovement $570,609.82 $0.00
435 Northland Heights/ $869,331.04 $0.00
438 2006 Interior St Im $689,268.26 $0.00
439 EDA Crossover 20 -$403.00 $0.00
441 2007 Street Impr (J $0.00 $34,542.00
490 CapitalOutiay $424,291.04 $30.00
501 Utility Extension - $1,627,249.81 $16,575.83
502 Utility Extension - $0.00 $1,069,199.94
601 Water Fund $3,060,486.77 $431,546.28
602 Sewer Fund $953,974.70 $87,120.70
603 Refuse Collection $328,102.32 $33,744.93
651 Storm Water Utility $116,535.90 $14,495.43
$14,682,413.17
Current
MTD Credit Balance
, ~
$212,316.17 $299,011.41
$49,351.35 $500,631.01
$0.00 -$117,187.94
$0.00 $9,344.33
$2,367.19 $36,844.78
$197.15 $4,349.80
$197.15 $36,502.55
$197.15 $10,801.03
$0.00 $339,994.51
$3,026.34 $60,703.92
$0.00 $45,572.97
$0.00 $373.67
$0.00 -$10,007.08
$0.00 -$58,940.89
. $0.00 $49,749.03
$0.00 $36,816.83
$0.00 $17,798.21
$0.00 $227,470.72
$0.00 $349,671.03
$0.00 $10,369.12
$0.00 $619,535.98
$0.00 $271,115.89
$0.00 $127,387.04
$70,947.02 $1,119,035.07
$9,197.18 $51,300.50
$o.oo $~n,z~s.a~
$0.00 $14,593.35
$0.00 $155,466.82
$0.00 $278,817.22
$0.00 $634,784.36
$0.00 $1,129,463.97
$0.00 $37,340.00
$0.00 $604,943.62
$10,611.85 $209,574.83
$308,874.49 -$737,620.70
$0.00 -$45,606.52
$0.00 -$123,288.37
$0.00 $24,220.46
$0.00 -$502,710.60
$0.00 $5,079.27
$0.00 $532,003.40
$80,389.24 $698,715.65
$12,221.54 $441,224.92
$0.00 -$806.00
$907,173.82 $1,347,740.75
$37,608.62 $374,384.64
$1,410,332.68 $831,009.17
$129,100.00 $943,544.34
$83,172.87 $1,864,006.27
$83,886.33 $1,105,357.81
$39,632.79 $261,003.96
$70,032.95 $288,273.22
~ $15,186,977.80
CITY OF ST JOSEPH
Council Month End Revenue Summary
Current Period: October 2007
11/08/07 4:47 PM
Page 1
2007
2007 YTD October 2007 2007 YTD °/a of
FUND FUND Descr
~~~
~~~~~~ ~.~ ~~ Budget
,~ 2007 Amt
f YTD Amt Balance Budget
101 General~
, $2,227,145.00 $111,199.55 $1,381,026.22 $846,118.78 62.01%
105 Fire Fund $249,023.00 $30,004.49 $225,881.51 $23,141.49 90.71%
108 CableAccessFee $0.00 $977.83 $10,106.53 -$10,106.53 0.00%
150 Economic Development $0.00 $216.98 $4,052.31 -$4,052.31 0.00%
155 TIF 1-3 Borgert (SKN) $0.00 $25.17 $12,037.56 -$12,037.56 0.00%
156 TIF 1-4 St. Joe Development $0.00 $203.07 $30,142.27 -$30,142.27 0.00%
157 TIF 2-1 Miilstream $0.00 $60.86 $11,127.67 -$11,127.67 0.00%
200 State Coilected Sales Tax $0.00 $30,774.50 $149,453.27 -$149,453.27 0.00%
205 Park Dedication $0.00 $352.32 $5,068.83 -$5,068.83 0.00%
210 Recreation Center $0.00 $252.17 $1,960.77 -$1.960.77 0.00%
250 Revolving Loan Fund $0.00 $275.30 $2,140.40 -$2,140.40 0.00%
307 2004 Equipment Certificates $0.00 $3,508.11 $39,800.15 -$39,800.15 0.00%
317 Fire Facility, 1997 $0.00 $10,114.22 $10,114.22 -$10,114.22 0.00%
319 98 Street Improvement $0.00 $1,384.84 $20,645.03 -$20,645.03 0.00%
321 Joseph Street Improvement $0.00 $20,002.78 $79,365.09 -$79,365.09 0.00%
322 City Hall Refunded, 2005 $0.00 $4,215.53 $47,954.09 -$47,954.09 0.00%
323 20041mprovements/Northland $0.00 $2,193.99 $21,049.55 -$21,049.55 0.00%
324 Northiand V Improvement $0.00 $838.92 $6,522.87 -$6;522.87 0.00%
325 2002 Street Improvement $0.00 $94,871.07 $227,850.54 -$227,850.54 0.00%
327 2002 Equipment Certificates $0.00 $334.76 $2,384.48 -$2,384.48 0.00%
328 2003 Liberty Pointe Street Imp $0.00 $103,495.03 $127,321.03 -$127,321.03 0.00%
329 2003 Maintenance Facility $0.00 $2,663.67 $31,702.52 -$31,702.52 0.00%
331 2003 Refunding Fire Hall $75,073.00 $2,668.75 $74,109.20 $963.80 98.72%
332 2003 Cross Over (93 Streets) $0.00 $2,488.88 $34,095.40 -$34,095.40 0.00%
333 2005 Improve (Hill/Ciover) $0.00 $17,624.98 $167,283.21 -$167.283.21 0.00%
335 Northland Heights/Trans Corri $0.00 $132,861.09 $360,891.33 -$360,891.33 0.00%
337 2006 Equipment Certificate $0.00 $2,928.82 $34,689.91 -$34,689.91 0.00%
338 2006 Interior St Improvements $0.00 $37,961.13 $189,079.77 -$189,079.77 0.00%
' 341 2007 St Imprv-E Side/Jade/8 $0.00 $107,399.81 $267,294.74 -$267,294.74 0.00%
437 2006 Equipment Certificate $0.00 ~11,382.95 $11,382.95 -$11,382.95 0.00%
440 2006 8th Ave Improvement $0.00 $157,719.73 $157,719.73 -$157,719.73 0.00%
441 2007 Street Impr (Jade Rd/E $0.00 $34,542.00 $2,816,437.00 -$2,816,437.00 0.00%
501 Utility Extension - Water $0.00 -$4,958.25 $401,008.60 -$401,008.60 0.00%
502 Utility Extension - Sewer $0.00 $1,070,957.35 $1,076,684.69 -$1,076,684.69 0.00%
601 Water Fund $390,100.00 $424,184.99 $764,867.60 -$374,767.60 196.07%
602 Sewer Fund $0.00 $88,895.32 $242,704.70 -$242,704.70 0.00%
603 Refuse Collection $232,000.00 $29,520.17 $178,825.72 $53,174.28 77.08%
651
__ _ Storm Water Utility
. . __ _ . _ ___.... ._ ___ $0.00
__ --. $15,071.67
_ .._._ _ $233,791.74 -$233,791.74
_ 0.00%
$3,173,341.00 $2,549,214.55 $9,458,573.20 -$6,285,232.20 298.06%
CITY OF ST JOSEPH
Council Month End Revenue -General Fund
Current Period: October 2007
FUND
FUND Descr
FUND 101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 Generai
101 General
101 General
101 General
101 General
101 General
101 Generai
101 Generai
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
101 General
FUND 101 General
2007 YTD October 2007 2007 YTD
SOURCE Descr Budget 2007 Amt YTD Amt Balance
Current Ad Valorem Taxes $907,611.00 $0.00 $415,122.55
State Sales Tax $0.00 -$72.45 $216.30
Gas Franchise $30,000.00 $5,691.49 $12,978.06
Electric Franchise $45,000.00 $9,388.30 $40,616.07
Beer $2,100.00 $0.00 $1,516.64
Liquor $15,000.00 $725.04 $10,420.88
Outdoor Liquor Permit $200.00 $0.00 $400.00
AmusemenUHunting Permi $1,500.00 $50.00 $125.00
Excavation Permit $1,500.00 $50.00 $300.00
Cigarette License $700.00 $0.00 $16.66
Cable Franchise Fee $18,000.00 $3,356.98 $13,427:72
Building Permits $190,000.00 $13,548.05 $202,643.20
Animal License $1,300.00 $80.00 $2,303.00
Rental Housing Registratio $12,000.00 $1,080.00 $10,985.00
Federal Grants - Other $0.00 $0.00 $1,463.99
LocalGovemmentAid $841,993.00 $0.00 $420,996.50
Market Value Credit $0.00 $38,179.29 $38,179.29
PERA Rate Increase Aid $1,541.00 $0.00 $770.50
Police Training Reim $3,500.00 $0.00 $3,617.82
State aid - Police Fund $32,000.00 $0.00 $38,730.63
County Grants - Road Main $7,200.00 $0.00 $5,070.00
Zoning and Subdivision Fe $2,000.00 $0.00 $1,870.00
Land Use Deposit Fee $20,000.00 -$1,000.00 $12.795.32
Sale of Maps and Publicati $500.00 $41.50 $179.25
Assessments and research $7,000.00 $400.00 $3,420.00
Special Hearing $4,000.00 $200.00 $4,400.00
Administration Reimb $10,000.00 $508.00 $1,120.00
Weed Cutting $0.00 $60.00 $540.00
Park Fees $0.00 $100.00 $4,225.00
Kennel Fees $0.00 $197.00 $1,030.00
County Fines $0.00 $3,592.17 $34,865.27
Policy Fines $25,000.00 $1,375.00 $22,495.00
Accident Report Fee $0.00 $150.00 $1,486.00
Seized Property $1,500.00 $6.00 $3,156.00
Special Assessments $2,000.00 $0.00 $451.44
Interest Earnings $30,000.00 $3,539.81 $33,093.46
Interest Charges $0.00 $0.00 -$6,534.70
Co-op Dividend-MN Leagu $12,000.00 $0.00 $5.81
Water Tower Antenna Leas $2,000.00 $88.96 $953.27
Contributions from Private $0.00 $500.00 $2,500.00
Contributions - Parks $0.00 $16.91 $729.09
Surplus Property $0.00 $0.00 $2,040.98
Reimbursement $0.00 $15,847.50 $22,805.22
Transfers from Other Fund $0.00 $13,500.00 $13,500.00
$2,227,145.00 $111,199.55 $1,381,026.22
FUND 105 Fire Fund
105 Fire Fund State Grants and Aids $65,000.00 $0.00 $42,230.20
105 Fire Fund Special Fire Service $175,523.00 $23,657.17 $155,354.20
105 Fire Fund Fire Fighting Reimburseme $500.00 $0.00 $1,517.77
105 Fire Fund Fire Hall Rental $2,000.00 $75.00 $2,350.00
105 Fire Fund Interest Eamings $6,000.00 $2,893.32 $20,550.34
105 Fire Fund Contributions from Private $0.00 $250.00 $750.00
105 Fire Fund Reimbursement $0.00 $3,129.00 $3,129.00
$492,488.45
-$216.30
$17,021.94
$4,383.93
$583.36
$4,579.12
-$200.00
$7 ,375.00
$1,200.00
$683.34
$4,572.28
-$12,643.20
-$1,003.00
$1,015.00
-$1,463.99
$420,996.50
-$38,179.29
$770.50
-$117.82
-$6,730.63
$2,130.00
$130.00
$7,204.68
$320.75
$3,580.00
-$400.00
$8,880.00
-$540.00
-$4,225.00
-$1,030.00
-$34,865.27
$2,505.00
-$1,486.00
-$1,656.00
$1,548.56
-$3,093.46
$6,534.70
$11,994.19
$1,046.73
-$2,500.00
-$729.09
-$2,040.98
-$22,805.22
-$13,500.00
$846,118.78
$22,769.80
$20,168.80
-$1,017.77
-$350.00
-$14,550.34
-$750.00
-$3,129.00
11/08/07 4:48 PM
Page 1
2007
% of
Budget
Remain
54.26%
0.00%
56.74%
9.74%
27.78%
30.53%
-100.00%
91.67%
80.00%
97.62%
25.40%
-6.65%
-77.15%
8.46%
0.00%
50.00%
0.00%
50.00%
-3.37%
-21.03%
29.58%
6.50%
36.02%
64.15%
51.14%
-10.Q0%
88.80%
0.00%
0.00%
0.00%
0.00%
10.02%
0.00%
-110.40%
77.43%
-10.31 %
0.00%
99.95%
52.34%
0.00%
0.00%
0.00%
0.00%
0.00%
37.99%
35.03%
11.49%
-203.55%
-17.50%
-242.51 %
0.00%
0.00%
FUND 105 Fire Fund $249,023.00 $30,004.49 $225,881.51 $23,141.49 9.29%
FUND 108 Cable Access Fee
CITY OF ST JOSEPH
Council Month End Revenue -General Fund
Current Period: October 2007
2007
% of
FUND 2007 YTD October 2007 2007 YTD Budget
FUND Descr SOURCE Descr Budget 2007 Amt YTD Amt Balance Remain
108 Cable Access Cable Franchise Fee $0.00 $977.83 $10,106.53 -$10,106.53 0.00%
FUND 108 Cable Access Fee $0.00 $977.83 $10,106.53 -$10,106.53 0.00°/a
FUND 150 Economic Development
150 Economic Dev Interest Earnings $0.00
. $216.98
. _. $4,052.31
_ . . . . _. -$4,052.31
_ _ .: 0.00%
FUND 150 Economic Development
$0.00
$216.98
$4,052.31 .
-$4,052.31 ,
0.00%
FUND 155 TIF 1-3 Borgert (SKN)
155 TIF 1-3 Borge Tax Increment $0.00 $4.96 $12,002.06 -$12,002.06 0.00%
155 TIF 1-3 Borge Interest Eamings $0.00
,.. . $20.21 $35.50
~ . ._ -$35.50
... . 0.00%
_.
FUND 155 TIF 1-3 Borgert (SKN)
$0.00
$25.17
$12,037.56
-$12,037.56 _
0.00%
FUND 156 TIF 1-4 St. Joe Development
156 TIF 1-4 St. Jo Tax Increment $0.00 $0.00 $29,716.27 -$29,716.27 0.00%
156 TIF 1-4 St. Jo Interest Earnings $0.00
_. _ $203.07 $426.00 -$426.00
_ .
_ 0.00%
.
FUND 156 TIF 1-4 St. Joe Development $0.00 $203.07 $30,142.27 .
.
-$30,142.27 .
0.00°/a
FUND 157 TIF 2-1 Milistream
157 TIF 2-1 Millstr TIF/MIF Deposit $0.00 $0.00 $11,000.00 -$11,000.00 0.00%
157 TIF 2-1 Millstr Interest Eamings $0.00 $60.86 $127.67 -$127.67 0.00%
FUND 157 TIF 2-1 Millstream $0.00 $60.86 $11,127.67 -$11,127.67 0.00%
$2,476,168.00 $142,687.95 $1,674,374.07 $801,793.93 32.38%
11/08/07 4:48 PM
Page 2
CITY OF ST JOSEPH 10/12/07 8:24 AM
Page 1
Council Month End R evenue -Enterprise Funds
Current Period: September 2007
2007
% of
FUND 2007 YTD September 2007 2007 YTD Budget
FUND Descr SOURCE Descr
,. _ Budget
_ 2007 Amt
. ~ YTD Amt
, , Balance
, . Remain
FUND 6 01 Water Fund < , . ..;, , .: .:
601 Water Fund Special Assessments $0.00 $0.00 -~9,000.00 $9,000.00 0.00%
601 Water Fund Interest Earnings $20,000.00 $9,989.61 $83,515.49 -$63,515.49 -317.58%
601 Water Fund Water Tower Antenna Lease $21,000.00 $2,888.50 $16.329.32 $4,670.68 22.24%
601 Water Fund Rate Class One $250,000.00 $15,536.89 $169,804.30 $80,195.70 32.08%
601 Water Fund Undesignated Funds $0.00 $366.23 $9,680.88 -$9,680.88 0.00%
601 Water Fund Connection/Reconnection fees $0.00 $100.00 $425.00 -$425.00 0.00%
601 Water Fund Penalties and Forteited Disc $0.00 $440.10 $3,924.95 -$3,924.95 0.00%
601 Water Fund water meters, meter repair $1,100.00 $100.00 $4,520.00 -$3,420.00 -310.91 %
601 Water Fund inspection fees $9,000.00 $100.00 $2,500.00 $6,500.00 72.22%
601 Water Fund Water Surcharge -(Monthly) $82,000.00 $2,606.92 $43,406.06 $38,593.94 47.07%
601 Water Fund MDS Test Fee $7,000.00 $321.86 $4,531.09 $2,468.91 35.27%
601 Water Fund Water Fiitration Surcharge $0.00 $0.00 $5.07 -$5.07 0.00%
601 Water Fund State Sales Tax $0.00
, $135.56
_ .._ . $2,040.45
,.. -$2,040.45
_ 0.00%
FUND 601 Water Fund ' $390,100.00 $32,585.67 $331,682.61 $58,417.39 14.97%
FUND 602 Sewer Fund
602 Sewer Fund Sanitary Sewer Service $0.00 $5,400.52 $97,710.17 -$97,710.17 0.00%
602 Sewer Fund Interest Eamings $0.00 $6,859.83 $40,411.70 -$40,411.70 0.00%
602 Sewer Fund Penalties and Forfeited Disc $0.00 $202.48 $2,729.52 -$2,729.52 0.00%
602 Sewer Fund Sewer Line Charge $0.00 $1,990.10 $46,254.58 -$46,254.58 0.00%
602 Sewer Fund Sewer Inspection Fee $0.00 $100.00 $2,300.00 -$2,300.00 0.00%
602 Sewer Fund Sewer Surcharge -(Monthly) $0.00 $0.00 -$12,956.27 $12,956.27 0.00%
602 Sewer Fund Special Assessments $0.00 $0.00 -$22,640.32 $22,640.32 0.00%
FUND 602 Sewer Fund $0.00 $14,552.93 $153,809.38 -$153,809.38 0.00%
FUND 603 Refuse Collection
603 Refuse Collec State Sales Tax $0.00 $815.15 $15,777.15 -$15,777.15 0.00%
603 Refuse Collec Licenses & Permits $9,000.00 $165.00 $8,255.00 $745.00 8.28%
603 Refuse Collec Refuse Collection Charges $210,000.00 $8,248.30 $110,895.17 $99,104.83 47.19%
603 Refuse Collec Penalties and Forfeifted Disc $0.00 $324.35 $3,671.76 -$3,671.76 0.00%
603 Refuse Collec Interest Eamings $13,000.00 $1,702.21 $10,706.47 $2,293.53 17.64%
FUND 603 Refuse Collection $232,000.00 $11,255.01 $149,305.55 $82,694.45 35.64%
FUND 651 Storm Water Utility
651 Storm Water Penalties and Forfeifted Disc $0.00 $52.25 $1,044.12 -$1,044.12 0.00%
651 Storm Water Special Assessments $0.00 $0.00 -$304.47 $304.47 0.00%
651 Storm Water Interest Eamings $0.00 $2,090.50 $5,953.27 -$5,953.27 0.00%
651 Storm Water Development Fee $0.00 $0.00 $166,589.52 -$166,589.52 0.00%
651 Storm Water Rate Class One $0.00 $2,388.44 $45,437.63 -$45,437.63 0.00%
FUND 651 Storm Water Utility $0.00 $4,531.19 $218,720.07 -$218,720.07 0.00%
$622,100.00 $62,924.80 $853,517.61 -$231,417.61 -37.20%
CITY OF ST JOSEPH
Council Month End Expenditure Summary
Current Period: October 2007
11/08/07 4:44 PM
Page 1
2007 2007
2007 YTD October 2007 YTD °/a YTD
FUND Description Budget 2007 Amt YTD Amt Balance Balance
101 Generai $2,026,759.33 $161,531.63 $1,657,935.95 $368,823.38 18.00%
105 Fire Fund $189,346.00 $49,351.35 $149,325.42 $40,020.58 21.00%
108 Cable Access Fee $0.00 $0.00 $5,469.40 -$5,469.40 0.00%
150 Economic Development $25,600.00 $2,367.19 $29,744.31 -$4,144.31 -16.00%
155 TIF 1-3 Borgert (SKN) $19,705.00 $197.15 $41,924.96 $7,780.04 39.00%
156 TIF 1-4 St. Joe Deveiopment $51,942.00 $197.15 $27,284.07 $24,657.93 47.00%
157 TIF 2-1 Millstream $0.00 $197.15 $281.65 -$281.65 0.00%
205 Park Dedication $0.00 $2,966.71 $78,268.19 -$78,268.19 0.00%
307 2004 Equipment Certificates $0.00 $0.00 $2,233.75 -$2,233.75 0.00%
319 98 Street Improvement $14,620.00 $0.00 $7,310.00 $7,310.00 50.00%
321 Joseph Street Improvement $41,445.00 $0.00 $20,722.51 $20,722.49 50.00%
322 City Hall Refunded, 2005 $42,677.00 $0.00 $21,338.75 $21,338.25 50.00%
323 20041mprovements/Northland $12,145.00 $0.00 $6,072.50 $6,072.50 50.00%
325 2002 Street Improvement $122,337.50 $0.00 $61,168.75 $61,168.75 50.00%
328 2003 Liberty Pointe Street Imp $19,997.00 $0.00 $9,998.75 $9,998.25 50.00%
329 2003 Maintenance Facility $25,322.00 $0.00 $12,661.25 $12,660.75 50.00%
331 2003 Refunding Fire Hall $25,072.00 $1,925.00 $14,461.25 $10,610.75 42.00%
332 2003 Cross Over (93 Streets) $10,692.00 $0.00 $5,346.25 $5,345.75 50.00%
333 2005 Improve (Hill/Clover) $60,390.00 $0.00 $30,195.00 $30,195.00 50.00%
335 Northland Heights/Trans Corrid $108,500.00 $0.00 $54,250.00 $54,250.00 50.00%
337 2006 Equipment Certificate $4,468.00 $0.00 $4,380.00 $88.00 2.00%
338 2006 Interior St Improvements $97,568.00 $0.00 $48,784.38 $48,783.62 50.00%
340 2006 8th Ave Improvement $0.00 $38,450.40 $38,450.40 -$38,450.40 0.00%
341 2007 St Imprv-E Side/Jade/8 Av $0.00 $0.00 $44,370.00 -$44,370.00 0.00%
425 2002 Street improvement $0.00 $308,874.49 $707,973.77 -$707,973.77 0.00%
431 Cloverdale Area $0.00 $0.00 $2,375.08 -$2,375.08 0.00%
433 2005 lmprovements (Hill/Clover $0.00 $0.00 -$6,100.28 $6,100.28 0.00%
435 Northland Heightsffrans Corrid $0.00 $80,389.24 $87,440.15 -$87,440.15 0.00%
438 2006 Interior St Improvements $0.00 $12,221.54 $136,488.61 -$136,488.61 0.00%
439 EDA Crossover 2005A $0.00 $0.00 $403.00 -$403.00 0.00%
441 2007 Street Impr (Jade Rd/E $0.00 $907,173.82 $1,468,696.25 -$1,468,696.25 0.00%
490 CapitalOutlay $109,599.00 $37,578.62 $49,906.40 $59,692.60 54.00%
501 Utility Extension - Water $0.00 $1,200,215.94 $1,200,215.94 -$1,200,215.94 0.00%
502 Utility Extension - Sewer $0.00 $129,100.00 $129,100.00 -$129,100.00 0.00%
601 Water Fund $475,943.00 $82,271.32 $1,153,959.69 -$678,046.69 -142.00%
602 Sewer Fund $269,228.00 $83,813.75 $318,112.35 -$48,884.35 -18.00%
603 Refuse Collection $193,238.00 $34,960.71 $216,942.96 -$23,704.96 -12.00%
651
_ Storm Water Utility
_ _ __ $10,000.00
_. $70,032.95
. $74,706.01 -$64,706.01 -647.00%
$3,956,593.83 $3,203,816.11 $7,882,227.42 -$3,925,633.59 -99.00%
CITY OF ST JOSEPH
Council Month End Expenditure - General Fund
Current Period: October 2007
2007 2007
2007 YTD October 2007 YTD % YTD
Description DEPART Descr Budget
. .. _ 2007 Amt YTD Amt Balance Balance
. , ._
~-
FUND 101 General _
Generai Council $47,124.00 $8,133.47 $45,534.89 $1,589.11 3.00%
General Legislative Committie $5,950.00 $158.03 $3,062.76 $2,887.24 49.00%
General Ordinance & Proceedi $4,250.00 $1,911.93 $9,740.75 -$5,490.75 - 129.00%
General Mayor $11,915.00 $20.00 $5,234.89 $6,680.11 56.00%
General Sataries&Adminstrati $187,815.33 $14,990.77 $163,643.09 $24,172.24 13.00%
General Accounting $146,228.00 $9,481.50 $89,698.46 . $56,529.54 39.00%
General Audit Service $25,000.00 $0.00 $33,675.50 -$8,675.50 -35.00%
General Assessing $20,000.00 $1,021.20 $21,783.92 -$1,783.92 -9.00%
General City Attorney $30,000.00 $3,836.67 $20,255.67 $9,744.33 32.00%
General Planning and Zonning $4,000.00 $0.00 $30,197.87 -$26,197.87 -655.00%
General Community Center $28,953.00 $1,055.14 $19,549.56 $9,403.44 32.00%
General City Offices $27,450.00 $1,216.95 $26,100.05 $1,349.95 5.00%
General Community Sign $0.00 $77.38 $1,021.64 -$1,021.64 0.00%
General Cable Access $11,000.00 $889.47 $8,184.52 $2,815.48 26.00%
General Crime Control & Inves $687,200.00 $54,398.09 $591,416.63 $95,783.37 14.00%
General Police Training $13,000.00 $315.00 $6,553.43 $6,446.57 50.00%
General Communication Servic $10,000.00 $677.14 $11,016.07 -$1,016.07 -10.00%
General Automotive Services $57,680.00 $7,582.55 $41,744.83 $15,935.17 28.00%
General Building Inspec. Admi $167,800.00 $25,239.31 $93,950.89 $73,849.11 44.00%
General Emergency Managem $1,100.00 $6.50 $938.47 $161.53 15.00%
General Signal Lights $750.00 $29.57 $225.08 $524.92 70.00%
General Animal Control $1,110.00 $317.76 $1,817.72 -$707.72 -64.00%
Generai Street Maintanence $162,633.00 $14,207.84 $118,427.67 $44,205.33 27.00%
General Ice & Snow Removal $57,313.00 $126.85 $36,816.93 $20,496.07 36.00%
General Engineering Fee $35,000.00 -$976.30 $48,991.15 -$13,991.15 -40.00%
General Street Lighting $35,650.00 $2,779.88 $34,695.30 $954.70 3.00%
General Street Cleaning $15,703.00 $565.75 $14,292.89 $1,410.11 9.00%
General Ball Park and Skating $4,830.00 $107.46 $2,824.96 $2,005.04 42.00%
Generai Maint Shop $20,750.00 $850.45 $12,143.87 $8,606.13 41.00%
General Park Areas $121,655.00 $8,713.00 $95,952.73 $25,702.27 21.00%
General Miscellaneous $0.00 $0.00 $20.00 -$20.00 0.00%
General Communty Support $4,900.00 $3,798.27 $7,69827 -$2,798.27 -57.00%
General Fire Protection $80,000.00 $0.00 $60,725.49 $19,274.51 24.00%
FUND 101 General $2,026,759.33 $161,531.63 $1,657,935.95 $368,823.38 18.00%
FUND 105 Fire Fun d
Fire Fund Fire Administration $13,000.00 $106.88 $9,086.34 $3,913.66 30.00%
Fire Fund Fire Fighting $134,146.00 $48,109.77 $109,233.07 $24,912.93 19.00%
Fire Fund Fire Training $14,700.00 $0.00 $8,456.35 $6,243.65 42.00%
Fire Fund Fire Communications ~3,000.00 $215.41 $4,195.05 -$1,195.05 -40.00%
Fire Fund Fire Repair Service $3,000.00 $0.00 $6,046.94 -$3,046.94 - 102.00%
Fire Fund Medical Services $2,000.00 $43.14 $1,592.77 $407.23 20.00%
Fire Fund Fire Station and Buildi $17,500.00 $718.52 $10,232.27 $7,267.73 42.00%
Fire Fund Community Room $2,000.00
_ _.. $157.63
, $482.63 $1,517.37 76.00%
FUND 105 Fire Fun d $189,346.00 $49,351.35 $149,325.42 $40,020.58 21.00%
FUND 108 Cable Access Fee
Cable Access Cable Access $0.00 $0.00 $5,469.40 -$5,469.40 0.00%
FUND 108 Cable Access Fee $0.00 $0.00 $5,469.40 -$5,469.40 0.00%
FUND 150 Economi c Development
Economic De Economic Developme $25,600.00 $2,367.19 $29,744.31 -$4,144.31 -16.00%
FUND 150 Economi c Development $25,600.00 $2,367.19 $29,744.31 -$4,144.31 -16.00%
FUND 155 TIF 1-3 Borgert (SKN)
TIF 1-3 Borge Economic Developme $19,705.00 $197.15 $11,924.96 $7,780.04 39.00%
11l08/07 4:45 PM
Page 1
CITY OF ST JOSEPH
Council Month End Expenditure - General Fund
Curzent Period: October 2007
2007 2007
2007 YTD October 2007 YTD % YTD
Description DEPART Descr Budget 2007 Amt YTD Amt Balance Balance
FUND 155 TIF 1-3 Borgert (SKN) $19,705.00 $197.15 $11,924.96 $7,780.04 39.00%
FUND 156 TIF 1-4 St. Joe Development
TIF 1-4 St. Jo Economic Developme
_ $51,942.00
. . . $197.15
_ $27,284.07 $24,657.93
_ 47.00%
__.
FUND 156 TIF 1-4 St. Joe Development $51,942.00 $197.15 $27,284.07 $24,657.93 47.00%
FUND 157 TIF 2-1 Millstream
TIF 2-1 Millstr Economic Developme $0.00 $197.15 $281.65 -$281.65 0.00%
FUND 157 TIF 2-1 Millstream $0.00 $197.15 $281.65 -$281.65 0.00%
11/08/07 4:45 PM
Page 2
$2,313,352:33 $213,841.62 $1,881,965.76 $431,386.57 19.00%
CITY OF ST JOSEPH
Council Month End Expenditure - Enterprise Funds
Current Period: October 2007
Description DEPART Descr
FUND 601 Water Fund
Water Fund Bond Payment (P 8 I)
Water Fund Other Financing Uses
Water Fund Power and Pumping
Water Fund Purification
Water Fund Purification-Plant 2
Water Fund Distribution
Water Fund CIP-Treatment Plant
Water Fund CIP-Trunk Water Mains
Water Fund CIP-Municipal Wells
Water Fund CIP-Wellhead Protectio
Water Fund Storage
Water Fund Storage-Tower 2
Water Fund Wa Meter Installation
Water Fund Administration and Gen
Water Fund Depreciation Expense
FUND 601 Water Fund
2007 2007
2007 YTD October 2007 YTD % YTD
Budget 2007 Amt YTD Amt Balance Balance
$658,820.00 $0.00 $141,484.76 $517,335.24 79.00%
$0.00 $55,000.00 $55,000.00 -$55,000.00 O.AO%
$42,900.00 $1,150.67 $17,699.01 $25,200.99 59.00%
$22,900.00 $433.15 $13,991.65 $8,908.35 39.00%
$0.00 $2,698.72 $30,448.79 -$30,448.79 0.00%
$28,200.00 $2,769.00 $17,909.30 $10,290.70 36.00%
$0.00 $0.00 $743,366.69 -$743,366.69 0.00%
$0.00 $0.00 $1,137.90 -$1,137.90 0.00%
$o.oo $o.oo $o.oo so.oo o.oo%
$0.00 $0.00 $2,863.09 -$2,863.09 0.00%
$4,000.00 $184.68 $1,796.35 $2,203.65 55.00%
$0.00 $5,025.00 $8,025.00 -$8,025.00 0.00%
$0.00 $0.00 $32.50 -$32.50 0.00%
$74,123.00 $15,010.10 $120,234.65 -$46,111.65 -62.00%
$0.00 $0.00 $0.00 $0.00 n
e
0.00%
$830,943.00 $82,271.32 $1,153,989.69 -$323,046.69 -39.00%
FUND 602 Sewer Fund
Sewer Fund Bond Payment (P & I)
Sewer Fund Other Financing Uses
Sewer Fund Sanitary Sewer Maintena
Sewer Fund Lift Station-Baker Street
Sewer Fund Lift Station-DBL Labs Ar
Sewer Fund Lift Station-Northland
Sewer Fund Lift Station-CR 121
Sewer Fund Sewage Treatment Plant
Sewer Fund Administration and gener
Sewer Fund Depreciation Expense
FUND 602 Sewer Fund
FUND 603 Refuse Collection
Refuse Coile Waste Collection
Refuse Colle Other Financing Uses
FUND 603 Refuse Collection
FUND 651 Storm Water Utility
Storm Water Other Financing Uses
Storm Water Storm Water Administrati
Storm Water Depreciation Expense
FUND 651 Storm Water Utility
$49,713.00 $0.00 $10,319.51 $39,393.49 79.00%
$0.00 $55,000.00 $55,000.00 -$55,000.00 0.00%
$18,325.00 $7,645.76 $35,203.92 -$16,878.92 -92.00%
$5,525.00 $232.36 $3,197.53 ~2,327.47 42.00%
$6,225.00 $186.81 $8,847.70 -$2,622.70 -42.00%
$3,725.00 $175.22 $2,106.31 $1,618.69 43.00%
$23,425.00 $166.63 $2,119.05 $21,305.95 91.00%
$207,900.00 $17,224.13 $160,955.06 $46,944.94 23.00%
$17,323.00 $3,182.84 $40,363.27 -$23,040.27 -133.00%
$200,000.00 $0.00 $0.00 $200,000.00 100.00%
$532,161.00 $83,813.75 $318,112.35 $214,048.65 40.00%
$195,738.00 $21,460.71
$0.00 $13,500.00
$195,738.00 $34,960.71
$0.00 $69,075.00
$10,700.00 $957.95
$0.00 $0.00
$10,700.00 $70,032.95
$203,442.96 -$7,704.96 -4.00%
$13,500.00 -$13,500.00 0.00%
$216.942.96 -$21,204.96 -11.00%
$69,075.00 -$69,075.00 0.00%
$5,631.01 $5,068.99 47.00%
$0.00 $0.00 . 0.00%
$74,706.01 -$64,006.01 -598.00%
11/08/07 4:46 PM
Page 1
$1,569,542.00 $271,078.73 $1,763,751.01 -$194,209.01 -12.00%
~`~~
cz~ ow~Kr.,tc.~sa NH
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
Council Agenda Item ' u
November 15, 2007
2008 FSA Agreement - Requested Action: Authorize the
Administrator to execute the Service Agreement for services
for the administration of the employee FSA.
Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Previously the Council authorized the benefit known as a FSA.
BACKGROUND INFORMATION: This program allows employees to deduct tax free expenses for day care and
medical expenses. The medical expenses are capped at $ 1,500 per employee and the day care is capped at $
5,000 per employee. The employee funds this benefit fully. As this program requires legal compliance checks and
reporting, we have outsourced this program from the beginning. The City pays $ 142.00 per month for the
administration. The cost of administration is much lower than if the City had to pay fica/medicare on the
deductions. This has been extremely cost effective and Acclaim Benefit provides a good service.
BUDGET/FISCAL IMPACT: $ 1,700 which has been included in the budget
ATTACHMENTS: Service Agreement for 2008
REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Service Agreement with Acclaim
Benefit to administer the FSA Employee program.
FLEXIBLE BENEFITS PLAN SERVICE AGREEMENT
This Agreement, effective as of the first day of January 2008, is by and between City of
St. Joseph ("Employer") and Acclaim Benefits, Inc. ("Administrator").
RECITALS
A. Employer desires to acquire services relative to the administration of flexible benefits
under certain employee welfare benefits plans.
B. Administrator has expertise in the administration of flexible benefits plans and Employer
desires to contract with Administrator to provide such services on the terms and conditions
set forth herein.
GLOSSARY OF SIGNIFICANT TERMS
1.1. "Account" means the account established by the Employer for purposes of paying
Administrator all amounts due under this Agreement, including for purposes of
paying Claims under the Plan.
1.2. "Claim" means a request for payment or reimbursement from a Participant for
eligible expenses incurred by the Participant or the Participant's eligible
Dependent.
1.3. "Dependent" means with respect to the Participant, an individual who qualifies as
a dependent under the terms of Section 152 of the Code.
1.4. "Employee" means a common law employee of the Employer.
1.5. "ERISA" means the Employee Retirement Income Security Act of 1974, as
amended from time to time.
1.6. "Grace Period" means a period of up to 2%2 months immediately following the
end of the Plan year during which unused benefits or contributions remaining at
the end of the Plan year may be paid or reimbursed to Participants for eligible
cafeteria plan expenses incurred during the Grace Period. Employers that wish to
make Grace Periods available to Participants shall adopt an amendment before the
end of the applicable Plan year.
1.7. "Participant" means a participant in the Plan who is eligible as an Employee or
former Employee of Employer and has enrolled in the Plan.
~ oii zios
2.1.2. Employer retains ultimate authority and discretion over all Claim
determinations under the Plan. Administrator shall provide claims
adjudication information to Employer in a manner that does not include
protected health information as defined under HIPAA (exceptions for
enrollment information, etc.), unless a Business-Associate Agreement is
executed between Administrator and Employer, or that is impossible under
the circumstances. Employer is solely responsible for providing funds for
all valid Claims under the Plan.
2.1.3. Employer shall be the Plan Administrator within the meaning of Section
3(16)(A) of the Employee Retirement Income Security Act of 1974, as
amended. Employer shall have the sole, complete, and final discretionary
authority to determine conclusively all questions concerning the
administration and/or interpretation of the Plan. Employer shall have
authority to and shall interpret and construe the terms of the Plan and
determine all questions of eligibility and status of Employees and their
dependents under the Plan. Employer shall determine the benefit and
~ administrative provisions of the Plan and shall be solely responsible for
the terms of the Plan.
2.1.4. Employer shall have absolute authority with respect to the control,
management, investment, disposition and utilization of Plan assets, if any,
and Administrator shall neither have nor be deemed to exercise any
discretion, control or authority with respect to the disposition of Plan
assets.
2.1.5. Administrator does not assume any responsibility, risk, liability or
obligation for the general policy direction of the Plan, the adequacy of
funding thereof, or any act or omission or breach of duty by parties other
than Administrator. Administrator has entered or will enter into
arrangements with subcontractors who are independent contractors to
perform services under this Agreement, and shall be responsible for those
services to the same ea~tent that it would have been had it performed those
services without the use of subcontractors. Administrator is not and shall
not be deemed a guarantor with respect to any benefits payable under the
Plan.
2.1.6. Employer shall provide Administrator with any information that may be
reasonably requested from time to time by Administrator in the
performance of its duties hereunder. Administrator has no responsibility
to assure accuracy of data provided by Employer.
2.1.7. Administrator shall render services hereunder consistent with the legal
requirements set forth in the Internal Revenue Code and ERISA. In the
event that Employer's Plans contain provisions that are different than the
Internal Revenue Code and ERISA (due to Employer's interpretation of
3
10/12/OS
3.1.5. Provide an appeal process and other review for denied Claims consistent
with the terms of the Plan. Administrator will provide an appeals process
for the resolution of any disputed Claims arising under the Plan. To the
extent that an appeal may involve an unsettled area of law or an ambiguity
in the Plan, Administrator will not settle the claim but will rely on and
look to the Employer to decide any such matter. Employer shall provide
its decision in writing to the Administrator. Consistent with the appeals
process provided under this Agreement, Employer retains final authority
and discretion with respect to the appropriateness of payment of all
Claims.
3.1.6. Provide a toll-free number for Employee questions. Administrator will
provide and staff a toll-free number for Employees and Dependents to
provide customer service during normal business hours, which are 7 am to
6 pm central time, Monday through Friday except holidays. Administrator
will answer questions about the Plan and Administrator's services. The
terms of the Plan will govern the rights and obligations of the Employee
and Dependent in the event of any misstatement or omission of material
information by a Administrator employee or agent.
3.1.7. Provide reports. Provide to Employer such reports as agreed to in writing
between Employer and Administrator. Standard reports provided under
this Agreement are indicated on Schedule C.
3.1.8. Advise Employer of amount of Claims paid and fees charged.
Administrator will provide Employer with a summary listing of all Claims
Paid and fees due for purposes of reimbursement through Employer's
Account each processing period. Administration fees are to be billed
separately from claims payment information on a monthly basis.
3.1.9. Other services mutually agreed upon by Administrator and Employer. .
Administrator will provide other services as mutually agreed to in writing
between Administrator and Employer.
3.1.10. Special Requests. Handle special requests for reports, letters, studies,
assisting in notifications, compliance auditing and any other services as
mutually agreed upon in writing by and between Employer and
Administrator, subject to the limitations specified in this Agreement.
These services are not included in the fees described in Schedule A.
3.1.11. Forward appropriate questions to Employer. Forward all questions or
problems calling for interpretation, discretion, and qualification or
otherwise to Employer.
5
ionzios
3.3.3. All status change information received.
3.3.4. Claims history and account balances.
3.3.5. Other records as mutually agreed upon by Administrator, and Employer in
writing.
3.4. Reports• Subject to the limitations specified in this Agreement, prepare and
submit to Employer flexible benefit plan administration data as required for
Employer's use in preparation of reports for federal or state agencies or for
defense in litigation subject to Section 5.5.
3.5 HSA-Com~atible Plans. If requested by Employer, Administrator will provide
claims adjudication services far a separate "limited purpose" health flexible
benefit plan, designed to be compatible with Health Savings Accounts (HSAs).
The limited purpose plan may allow reimbursement for dental expenses, vision
expenses, preventative care expenses that fall within the safe harbor described in
IRS Notice 2004-45, and/or Medical Care expenses that are incurred after the
HDHP deductible has been satisfied, as agreed upon by Employer and
Administrator. The limited purpose plan may be administered alongside a general
purpose health flexible benefit plan for participants who do not select HDHP
coverage or contribute to an HSA.
4. EMPLOYER GENERAL DUTIES
4.1. Employer acknowledges that many of the duties and obligations of Administrator
set out in this Agreement cannot and will not be performed until such time as
Employer provides information to Administrator. Employer agrees to provide the
following information on a timely basis.
4.1.1. The names, social security numbers, last known addresses and any other
necessary information for all participants.
4.1.2. The election, timing and options available to each eligible Employee.
4.1.3. Upon a status change event, the appropriate information for Administrator
to administer the eligible Employee's election changes.
4.1.4. The names, social security numbers, last known addresses and date of
birth of all qualified beneficiaries, along with the date of their qualifying
or second qualifying event, and any other information or documents
required or requested by Administrator to properly administer COBRA
continuation coverage under the terms of the Plan.
7
~ on 2ios
4.3.1. If Employer elects daily processing of amounts funded weekly, Employer
shall establish and maintain a non-accumulating amount in the Funding
Account in an amount estimated by the Administrator and approved by
Employer to be up to two (2) payroll cycles of employee contributions (the
"Minimum Funding Amount"). On a weekly basis thereafter, or more
frequently as necessary for the daily administration of claims, Employer
shall make additional funds available in an amount sufficient to restore the
Funding Account to the Minimum Funding Amount. The Employer shall
allow Administrator to draw funds equal to the Minimum Funding.
Amount from its Source Account using an ACH Debit transaction, or shall
initiate and execute an electronic transfer of the requested funds into the
Funding Account or issue and send a check of the requested funds on a
weekly basis or within twenty-four (24) hours of receipt of the request.
4.3.2 If the Employer chooses to fund the payment of claims through debit card
issued to Participants, the Minimum Funding Amount shall be up to two
(2) payroll cycles of employee contributions. On a weekly basis
thereafter, or more frequently as necessary for the daily administration of
claims, Employer shall make additional funds available in an amount
sufficient to restore the Funding Account to the Minimum Funding
Amount. The Employer shall allow Administrator to draw funds equal to
the Minimum Funding Amount from its Source Account using an ACH
Debit transaction, or shall initiate and execute an electronic transfer of the
requested funds into the, Funding Account or issue and send a check of the
requested funds on a weekly basis or within twenty-four (24) hours of
receipt of the request.
4.3.3 If Employer designates its own account to function as the Funding
Account, Administrator shall provide the Employer with a funding request
for reimbursement in conjunction with disbursement of the payments. The
Employer shall allow Administrator to draw funds equal to the Minimum
Funding Amount from its Funding Account using an ACH Debit
transaction, or shall initiate and execute an electronic transfer of the
requested funds into the Funding Account or issue and send a check of the
requested funds on a pre-determined schedule based on how frequently
claims are processed or within twenty-four (24) hours of receipt of the
request.
4.3.4. Administrator shall serve as nondiscretionary custodian for the benefit of
Employer with respect to any amounts held in the Funding Account or any
disbursement account on behalf of Employer. Minimum Funding
Amounts, if any, shall be calculated pursuant to this agreement and are not
subject to the discretion of the Administrator. Employer acknowledges
and agrees that the Funding Account or general disbursement account into
which employer contributions and deferral amounts from eligible
participants are deposited upon receipt by Administrator may contain
9
] 0/12/OS
shall suspend all services under this agreement. In the event Administrator
suspends its services upon written prior notice to Employer because of Employer's
failure to pay the fees in a timely manner, Administrator shall have no liability or
responsibility for any claims, taxes or liabilities incurred by Employer as a result
of such suspension.
5.4 Reservation of Ri~hts• Administrator reserves the right to revise and modify the
pricing structure in the event of an increased number of eligible Employees (such
as a large acquisition, or group layoff, etc.). Prices in Schedule A are based on
the number of participants in the plan will be adjusted in accordance with
Schedule A for increases or decreases in the number of participants on an annual
basis. Administrator will notify Employer sixty (60) days prior to any service fee
change unless parties agree to shorter time frame due to substantial change in
number of covered employee.
5.5 Limitation. The fees described in Schedule A do not include, without limitation,
the following expenses which shall be paid directly by Employer.
5.5.1 Fees and expenses charged by an independent auditor for the preparation
of the annual or other periodic audits performed for Employer.
5.5.2 Fees and expenses charged by legal counsel of Employer, or any other
professional paid advisor to Employer for services performed on behalf of
Employer.
5.5.3 Actual expenses or a reasonable fee, to be mutually agreed upon, for any
services not required of Administrator by the terms of this Agreement,
which the Employer requests or authorizes Administrator to perform.
Administrator shall not incur any expense by reason of this subparagraph
without the prior written approval of Employer.
5.6. Arbitration and Litigation Fees. Additional fees for services rendered by
Administrator in connection with arbitration or litigation concerning the Plan or
any claim thereunder shall be paid pursuant to a separate written agreement
between Employer and Administrator. Unless the parties enter into such an
agreement, Administrator is not required to provide any services to Employer in
connection with arbitration or litigation.
5.7. Forms. Fees and expenses incurred for the printing of customized forms used by
Employer for Flexible Benefits plan procedures and/or notifications to
Administrator not listed in this Agreement are the responsibility of Employer.
6. INDEMNIFICATION
6.1. Emplover's Dutv to IndemnifX. Employer shall indemnify, hold harmless, ~and
defend Administrator and its directors, trustees, officers, employees, and agents
11
] 0/12/OS
7.2. Confidentialitv. Administrator shall hold as confidential all discussions with
Employer and all records and other information regarding Flexible Benefit plan
coverage. No such discussions or records shall be diwlged unless authorized by
Employer in writing or unless required by the courts or proper governmental
authority. If a government authority requires Administrator to divulge such
information, Employer will receive written notification from Administrator of
such disclosure.
7.3. Audits. Administrator shall, within thirty (30) days written notice from
Employer, allow Employer or an authorized agent to inspect or audit all records
and files related to this Agreement maintained by Administrator at the
administrative office of Administrator during normal business hours. Employer
shall be liable for any and all fees to be charged by the auditor. Any such agent or
auditor that has access to the records and files maintained by Administrator shall
agree not to disclose any proprietary and confidential information used in the
business of Administrator.
8. TERM AND DURATION
8.1. Term. Except as otherwise provided in Section 9.1, this Agreement shall become
effective as of the date written above, and shall continue in full force and effect
for twenty-four (24) months thereafter. Following the expiration of the initial
twenty-four (24) month term, fees and service elections may be adjusted each
renewaL
8.2. Renewal. Except as otherwise provided in Section 9.1, this Agreement shall
automatically renew for additional and successive twelve (12) month terms or
other terms as mutually agreed upon, unless either party gives at least sixty (60)
days advance written notice of termination to the other party by first class mail
before the end of the current term; provided that none of the parties are in default
hereunder.
9. . TERMINATION
9.1. Sixt~v Notice. Either party shall have the right to terminate this Agreement
on any date by giving the other parties not less than sixty (60) days advance
written notice of termination.
9.2. Breach. Either party shall have the right to terminate this Agreement upon breach
of the Agreement by the other party. The non-breaching party shall give the
breaching party written notice of the alleged breach and shall provide the
breaching party with thirty (30) days to correct said breach. If the breach is not
corrected within said thirty (30) day period, the non-breaching party may
terminate upon ten (10) days additional notice.
13
ion2ios
Association and in accordance with the provisions of Section 10.2. The parties
expressly agree that the arbitrator may award money damages but no punitive
damages.
10.4 Independent Contractor. Nothing contained in this Agreement shall be construed
as creating the relationship of employer and employee between the parties, and
Administrator shall at all times be an independent contractor to Employer.
10.5 Invaliditv. If any provision of this Agreement is held invalid or unenforceable,
such invalidity or unenforceability shall not affect any other provision, and this
Agreement shall be construed and enforced as if such provision had not been
included.
10.6 Amendment. This Agreement may be amended by Administrator and Employer
at any time by mutual written consent of both parties.
10.7 Entire A~reement. This Agreement is the entire agreement of the parties and
supersedes all prior contracts, representations, understandings, memoranda and
other communications between the parties.
IN WITNESS WHEREOF, the parties hereto have caused the execution of this
Agreement the day and year first above written.
City of St. Joseph
By:
Print Name:
Title:
Date:
15
Acclaim Benefits, Inc.
By:
~~~-.
~~
Print Name: Jeffrey Ackerson
Title: President
Date: October 30, 2007
10/12/OS
CI7'Y U[+b'T.J06FPH
~
Council Agenda Item ~
MEETING DATE: November 15, 2007 ,
AGENDA ITEM: Grant Agreement -Authorize the Administrator and Police Chief to
execute a grant agreement with the MN Department of Public Safety
for alcohol enforcement. .
SUBMITTED BY: Police Chief, Pete Jansky
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
~
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: The City has been fortunate and has annually received funding for additional
alcohol enforcement. The grant will provide up to $ 660 for the payment of wages and benefits for extra
enforcement. The money that is received will be used for one officer's overtime for Senior Farewell.
BUDGET/FISCAL IMPACT: Funding - $660.00
ATTACHMENTS: Grant Agreement
REQUESTED COUNCIL ACTION: Authorize the Administrator and Police Chief to execute the grant agreement
with the MN Department of Public Safety for alcohol enforcement.
~~~Nt oF P~e~ c
aeQ s~
o . <
. iPT9~OFMINN~SO~P
Alcohol
and Gambling
Enforcement
ARMER/911
Program
Bureau of
Criminal
Apprehension
Driver
and Vehicle
Services
Homeland
Security and
Emergency
Management
Minnesota
State Patrol
Office of
Communications
Office of
Justice Programs
Office of
Traffic Safety
State Fire
Marshal and
Pipeline Safety
,~~\ ~~.~
~
~
Y,'rY,_.-:` j~.~
Minnesota State Patrol
444 Cedar Street • Suite 130 • Saint Paul, Minnesota 55101-5130
Phone: 651.201.7100 • Fax:651.296.5937 • TTY: 651.282.6555
www.dps.state.mn.us
October 30, 2007
St. Joseph, Police Department
Chief Peter Jansky
25 College Avenue
P.O. Box 268
St. Joseph, MN 56374-0268
Dear Chief Peter Jansky,
~ ~~
`~~~~r~ b~~:.~'
1'Y~ L~ p Py ZOO/
~~rY ~F ST JOSEPH
Enclosed are three copies of the grant contract between the Department of Public Safety,
Minnesota State Patrol and the St. Joseph, Police Department. Please read, sign and return
all copies, to my attention. The Department of Public Safety, Finance Department requires
that a Lieutenant or above sign all contracts.
Please make special note of the requirement for Standard Field Sobriety Testing (SFST)
training on Exhibit A. The Office of Traffic Safety (OTS) decided that law enforcement
officers participating in this program must have/been trained by the Minnesota State Patrol
before participating in the NightCAP programs.
Please make sure that all copies of the contract are signed sent back as soon as possible to
avoid any hold up on payments to your agency. Please do not attach any invoices for
payment with the copies of the contract, submit all invoices separately.
Minnesota Statute requires all contracts must be completely executed before any kind of
work is performed, meaning that all necessary signature have been acquired. Please make
sure that all copies of the contract are signed and sent back as soon as possible to avoid any
hold up on payments. Please do not attach any invoices with the copies of the contract,
submit all invoices separately.
A copy of the executed contract will be sent to your office as soon as all appropriate
signatures have been acquired.ave any questions, please call me at (651) 201-7113.
•
erely,
Jan Birkeland
Federal Projects Coordinator
Administrative Assistant
Enclosur~s
EQUAL OPPORTUNITY EMPLOYER
ST.ATE OF NIINNESOTA
GRANT CONTRACT
T'his grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety, State Patrol
Division, 444 Cedar Street Suite 130, St. Paul, MN 55101-5130 ("State") and the city of St. Joseph Police Department, ZS
College Avenue, P.O. Box 268, St. Joseph, MN 56374Grantee").
Recitals ~
1 Under Minn. Stat. § 299A.01, Subd 2(4) the State is empowered to enter into this grant contract.
2 Federal funds for this grant contract are provided from U.S. Department of Trans}~ortation's State and Community
Highway Safety Program; Catalog of Federal Domestic Assistance (CFDA) Number 20.608.
3 The State is in need of coordinated impaired driving enforcement saturations and public information activities.
4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the
satisfaction of the State.
Grant Contract ~
Term of Grant Contract ~
1.1 Effective date: October 1, 2007, or the date the State obtains all required signatures under 1Vlinnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may
claim reimbursement for expenditures incurred pursuant to Clause 4.2 of this grant contracf ~Reimbursements will
only be made for those expenditures made according to the terms of this grant contract.
1.2 Expiration date: ~tember 30, 2008, or until ali obligations have been satisfactorily fulfilled, whichever occurs
first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction,
and Venue; and 15. Data Disclosure.
2 Grantee's Duties ,
The Grantee, who is not a state employee, will:
Perform the duties arid tasks specified in the NightCAP Grant Program Duties, Exhibit A, which is attached and.
incorporated into this grant contract.
Grantee will comply with the Single Audit Act Amendments of 1996 and Office of Management and Budget Circular
A-133. Federal Audit Requirements is attached and incorporated and made part of this grant contract. See Exhibit B.
3 Time ~
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of the essence. .
4 Consideration and Payment
4.1 Co~:sideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Co~npensation. The Grantee will be reimbursed an amount not to exceed $660.00 for officer overtime rates;
including fringe benefits, incurred in providing services pursuant to Clause 2 of this grant contract. Invoices
for"reimbursement must be submifted using the Operation NightCAP Invoice which is attached and
incorporated into this grant contract. All invoices for reimbursement must be supported by written
documentation. .
(2) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the
Grantee as a result of this grant contract will be paid in the same manner and in no greater amount than
provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations
which is incorporated into this grant contract bv refeience. The Grantee will not be reimbursed for travel and
~ subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for
out of state travel. Minnesota will be considered the home state for determining whether travel is out of state.
MSP (11/06)
~ No reimbursement shall be made for salar~costs incurred in traveling to and from saturation events.
(3) Mdtching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Grantee: $0,000.00.
(4) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed $660.00.
4.2 Payment ~
(1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the
services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices
must be submitted timely and according to the following schedule:
Itemized invoices will be submitted within 30 days after each saturation event to the State's Authorized
Representative. ~ .
, Final invoice pertainin~ to the first state fiscal year of this Qrant contract must be received bv Julv 31; 2008.
Reimbursements from the second state fiscal vear mav commence on or after Julv 1, 2008. The final invoice
pertaining to the second state fiscal year of this grant contract must be received bv October 31, 2008.
Expenditures for each state fiscal vear of this grant contract must be for services performed within applicable
state fiscal years.~ Everv state fiscal ey arbe~ins on Julv 1 and ends on June 30.
(2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this grant contract
will be made from federal funds obtained by the State through Title 23 CFDA number 20.608 of the State
and Community Highway Safety Act of 1966. The Grantee is responsible for compliance with all federal
requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by
the Grantee's failure .to comply with federal requirements. . ~
S Conditions. of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordarice with all applicable
federal, state, andlocal laws, ordinances, rules; and regulations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Lt: Tom Schmitz, 3725 12th Street North, St. Cloud, MN 56303, (320)
202-6468, or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority
to accept the services provided under this grant contract: If the services are satisfa~tory, the State's Authorized
Representative will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Chief Pete Janskv, 25 College Avenue North, P.O. Box 268, St.
Joseph, MN 56374, 320-363-8250. If the Grantee's Authorized Representative changes at any time during this
grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete ~
7.lAssignment. The Grant~e may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of the State and a fally executed Assignment Agreement, executed and approved. by
the same parties who executed and approved this grant contract,.or their successors in office.
7.2Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office. -
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and
MSP (I1/06)
the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to
bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or
causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract
by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to examination by the State and/ar the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
10 Government Data Practices ~
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08,apply to the release of the data referred to in this clause by either the Grantee or the State.
If.the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify
the State. The State will give the Grantee instructions concerning the release of the data to the requesting party
before the data is released.
11 . Workers' Compensation ~
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' .
compensation insurance coverage. The Grantee's ernployees and agents will not be considered State employees.
Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees are in no
way the State's obligation or responsibility. . .
12 Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subj ect matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior «-itten approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, re.search, reports; signs, and similar public notices prepared by or for the Grantee individually or
jointly with others, or any subcontractors, with respect to the program, publications, or services provided
resulting from this grant contract. ~ ~
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Ter~ninatio~z by tlie Stat~ The State may cancel this grant contract at any time, with or without cause, upon
30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
14.2 Ter~nination for Insufficient Funding. The State may immediately terminate this grant contract if it does
not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be
continued at a level sufficient to allow for the payment of the services covered here. Terrnination must be by
written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after
notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a
MSP (11706)
pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not ;
be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota
Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of
the lack of funding within a reasonable time of the State receiving that notice: ~
15 Data Disclosure '
Under Minn. Stat. § 270C.6.5, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer tax identification number, and/or Minnesota tax identification number, already provided
to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations.
These identification numbers may be used in the enforcement of federal and state tax laws which could result in
action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state
liabilities.
1. ENCUMBRANCE VERIFICATION
Individual certifies that funds ha~ been encumbered as
required byblinn. Stat. §§ 16A15 and 16C05.
Signed:
3. STATE AGENCY
By:
(with de]egated authority)
Title:
Date:
Grant Contract No.50000005367
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have ex the grant contract on behalf of the Grantee as
re ed by plic e ticles, 6 laws, reso[utions, or ordinances.
y: ~
Title: Q~~ •
Date: ~ !r "6 ~
By:
Title:
Date:
Date:
Distribution:
DPS/FAS
Grantee
State's Authorized Representative
MSP (11/06) 4
Exhibit A
Page 1 of 1
Ni~htCAP Grant ProQram Grantee's Duties
1 Coordinate alcohol saturations with the State's district authorized representative for saturation
events to be held between October 1 2007 and September 30, 2008, providing up to twelve hours of
enforcement. '
2 All law enforcement officers participating in this program must be Peace Officers
Standards and Training Board (POST) licensed as provided by Minnesota law.
3 All law enforcement officers participating in this program must be Standardized Field
Sobriety Testing (SFST) trained. Grantee must provide proof qf training for each officer not
currently qualified before such officer(s) will be allowed to participate in the program.
4 All law enforcement officers participating in this program should aggressively enforce
traffic laws with an emphasis on impaired driving.
5 Grantee will provide a list of eligible law enforcement officers who may participate in
this program with their overtime rate of pay, including fringe benefits, on "Personnel
Roster". Reimbursement will be made only for hours that officers work on a day off or on a
shift extension.
6 Grantee will review Officer Activity Reports and Activity Logs (samples attached) to
verify work efficiency by those officers working the saturations; officers unwilling or unable
to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events
and Grantee will work with the State's district authorized representative to replace such
officers with qualified officers. ~
7 Grantee will complete and submit all required paperwork following each saturation everit
including, but not limited to, Officer Activity Reports and Invoices to the State's district
authorized representative within seven (7) working days following each saturation event.
8 Grantee will participate in public information and media efforts with the State's disfrict
authorized representative as a part of each saturation event.
9 Grantee shall provide for all operating costs including, but not limited to, maintenance
and repairs of squad cars used in performance of this grant agreement and shall provide all
necessary insurance for them.
10 Grantee's law enforcement officers, providing services under this grant agreement, are
employees of the Grantee and not employees of the State or Federal government.
11 State's district authorized representative is Lt. Tom Schmitz, 3725 12th Street North, St.
Cloud, MN 56303 (320) 202-6468.
Exhibit B, page 1 of 2
FEDERAL AUDIT REQUIREMENTS
1. For subrecipients that are state or local qovernments non-profit orQanizations, or Indian fribes
If the grantee expends total federal assistance of $500.,000 or more per year, the grantee ~agrees to
obtain either a single audit or a program-specific audit made for the fisca~ year in accordance with the
terms of the Single Audit Act Amendments of 1996:
Audits shall be made annually unless the state or local government has, by January 1, 1987, a
constitutional or statutory requirement for less frequent audits. For those governments, the federal
cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall
also honor requesfs for tiiennial audits by governments that have an administrative policy calling for
audits less frequent than annual, but only audits prior to 1987 or administ~ative policies in place prior to
January 1, 1987. . .
For subrecipients that are institutions. of hiqher education or hospitals
ff the grantee ezpends total direct and indirect federal assistance of $500,000 or more per year, the
grantee agrees to obtain a financial and compliance audit made~in accordance with OMB CircularA-110
"Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover eiffier the entire organization or all federal funds of
`the organization. ~
The audit must determine whether the subrecipient sPent federal assistance funds in accordance with
applicable laws and regulations. .
2. The audit shall be made by an independent auditor. An independsnt auditor is a state or local
government auditor or a public accountan4 who meets the independence standards specifed in the
General Accounting.Office's "Standards for Audit of Governmental Organizations, Pragrams, Activities,
and Funcfions." ~ ~
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB
~ Circular A-133 (or A-110 as applicable).
The repo~ting requirements for audit reports shall~ be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide; "Audits of State and Local Governmental Units," issued in
1986.. Tfie federal government, has approved fhe use of the audit~guide.
In addition to the audit repo~t; the recipient shall provide comments on the findings and recommendations
in the. report, including a plan for corrective action taken or planned and comments on the status of
corrective action taken on prior findings. If corrective action is not necessary, a statement describing the.
reason it is not should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and financial statements
. as may be r~ecessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB
~ Circular A-133.
5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single
Audit Act and OMB Circular A-133.
(toios)
` . Exhibit B, page 2 of 2
6. The Stateinenf of Expenditures form can be used for the schedule of federal assistance.
7.. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four
years. -
8. Required audit reports must be filed with the State Auditor's Office, Sinqle Audit Division, and ~
with federal and state agencies providinq federal assistance, and the Department of Public Safety
within riine monfhs of the. qrantee's fiscal vear end.
OMB Circular A-133 requires recipients of more than $500,000 in federal funds to submit one copy of the
~ audif reporYwithin 30 days after issuance to the central clearinghouse at the following address:
Bureau o.f the Census
Data Prepacafion Division
.1201 East 10th Street ~
~ . . Jeffersonville, Indiana 47132
~ Attn: Single Audit Clearingtiouse ~
~ The Dep~artment of Public Safety`s audit report should be addressed to: ~~
Minnesota Department of Public Safety
"Office of Fiscal and Administrative Services
444 Cedar Street ~
Suite 126, Town Square
St. Paul, MN . 55101-5126 " .
cz~r~~ a~ KT avsw w~t
Council Agenda Item -~~
MEETING DATE: November 15, 2007
AGENDA ITEM: APO FY 2009 Appropriations - Requested Action: Authorize the
Mayor and Administrator to execute Resolution 2007-042 endorsing
the St. Cloud Area Prioritized Project List.
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The APO has a Technical Advisory
Committee (TAC) which includes representation for each participating City. Annually the TAC with
prepares a funding priority list. This list includes projects throughout the area that are eligible for
federal funding. The process is very competitive, as there are more requests than funding. The TAC
developed a funding priority list which was then referred to the APO Full Board for review and adoption.
The priority list included in this packet is the same which was approved at the APO Full Board.
PREVIOUS COUNCIL ACTION: Annually the City Council is asked to review and accept the priority
funding list as approved by the APO Full Board.
BACKGROUND INFORMATION: See above
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
Resolution accepting Priority list; Table of the Priority funding requests
REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2007-
042 endorsing the St. Cloud Area Prioritized Project List.
City of St. Joseph
Resolution 2007-042
St. Cloud Metropolitan Area
Federal Fiscal Year 2009
Transportation Appropriations Priorities
WHEREAS, the St. Cloud Area Planning Organization has (APO) adopted a 2030
Transportation Plan for the St. Cloud Metropolitan Area consistent with federal transportation
planning regulations, and
WHEREAS, this Transportation Plan forecasts nearly $400 million of unmet roadway needs
within the St. Cloud Metropolitan Area through the year 2030, or a$17 million shortfall annually,
and
WHEREAS, the United States Congress is currently soliciting candidate projects for federal
Fiscal Year 2009 transportation appropriations funding, and
WHEREAS, the St. Cloud Area Planning Organization has prepared the attached prioritized
candidate project lists of roadway and transit projects for federal Fiscal Year 2009 transportation
appropriations funding.
NOW, THEREFORE, BE IT RESOLVED, that the City of St. Joseph does hereby endorse the
attached St. Cloud Metropolitan Area prioritized project lists to be submitted to the United States
Congress for federal Fiscal Year 2009 appropriations funding consideration.
Adopted this day of , 2007
Alan Rassier, Mayor
ATTEST
Judy Weyrens, Administrator
St. Cloud Area Planning Organization
FY 2009 Federal Appropriations:
Roadway Priority List
~ ° FY 2009 i.
~
~ ~~' ~ Pp~ropriations ~~~~ ~ ~,
FY 2009 . ry° ' ; .. , ` ' - . ' ° Request : Local Match :
Priorit ; Pro'ect Des"cri fion '`~ ~'. 80%' - ; 20°/a
est Metro Corridor
1 Stearns CSAH 4/CR 134/CSAH 138 $3,000,000 $750,000
2 Benton CSAH 29 Ri ht of Wa $1,000,000 $250,000
3 50th Avenue Ri ht-of-Wa , Sartell $800,000 $2U0,000
4 Oth Street Ri ht-of-Wa , St. Cloud $800,000 $200,000
5 Benton CSAH 3/2nd Street North Ri ht of Wa $2,000,000 $500,000
Totals $7,600,000 $1,900,000
Approved October 25, 2007
St. Cloud Area Planning Organization
FY 2009 Federal Appropriations:
Transit Priority List
-'
FY 2009
Prio'rit -
' , : : - ` °
~~~
Pro'ect Descri tion, ' . FY 2009
ppropriations
- Re uest
q~
.:; 80%0 ; . ~
; ~ ~~
Local Match
. . _
~20% , _? "°
1 Buses - Purchase up to 12 Replacement Small Buses $1,248,000 $312,000
2 helters - Bus Shelter Transit Amenit Pro ram $160,000 $40,000
3 Northstar Commuter Buses 3 $360,000 $90,000
4 H 10 ~ I-94 Facilities for Commuter Bus 8~ Park 8~ Pool $800,000 $200,000
5 Lar e Buses - 4 Re lacement Lar e Buses $992,000 $248,000
6 ITS - AVL Pro'ect, Dial-a-Ride and Transit Si nal Priorit $160,000 $40,000
7 ransit Hub Stud and Construction of Hub Sto $80,000 $20,000
Total $3,800,000 $950,000
Approved October 25, 2007
crr~ a~sT ~c~sH~H. . _._.
MEETING DATE:
November 15, 2007
Council Agenda Item ~ ~ ~
/
AGENDA ITEM: Environmental Funding, SW Beltway Study - Requested Action:
Authorize the Mayor and Administrator to execute Resolution 2007-
044 approving the cost sharing study for the EIS Study for the
Southwest Beltway Study.
SUBMITTED BY:
Administration
BOARD/COMMISSION/COMMIITEE RECOMMENDATION: The APO Board has reviewed the
requirements for environmental review for the Southwest Beltway. Originally the study included a Tier
1 Environmental Impact Statement and it has been determined that a full EIS is needed. Since this
project is a joint venture between the City of St. Joseph, City of Waite Park and Stearns County, the
additional cost will be split with the Stearns County paying 50%, and each jurisdiction paying 25%.
PREVIOUS COUNCIL ACTION: The Council has previously approved the contract and cost sharing
apportionment at the time the contract for the study was approved.
BACKGROUND INFORMATION: See above
BUDGET/FISCAL IMPACT: $ 33,750.00 which will have to be programmed into the bonding
projects in 2008 or 2009.
ATTACHMENTS: Resolution accepting the cost sharing for the additional environmental
work.
REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2007-
044 accepting the cost sharing apportionment fo[ the additional environmental assessment that is
required.
Resolution 2007-044
Southwest Beltway Corridor
Traditional (full) Environmental Impact Statement Study:
TH 15 to Stearns CSAH 4/CSAH 133
Local Cost Sharing Agreement
WHEREAS; the St. Cloud Area Planning Organization (APO) approved $275,000 in the 2008-
2011 St Cloud Metroqolitan Area Transportation Improvement Proqram (TIP) for a Southwest
Beltway Tier I Environmental Impact Statement (EIS) Study for Fiscal Year (FY) 2009,
extending from TH 15 to Stearns CSAH 4/CSAH 133; and
WHEREAS; the APO approved an additional $122,500 in the 2008-2011 St. Cloud Metropolitan
Area TIP on October 25, 2007 to upgrade the Southwest Beltway Tier I EIS to a full EIS in FY
2009; and
WHEREAS; the original $275,000 programmed amount for this Study is 70 percent ($192,500)
federal "High Priority ProjecY' (HPP) funding, and 30 percent ($82,500) local funding; and
WHEREAS; the additional $175,000 programmed amount for this Study is 70 percent
($122,500) federal HPP funding, and 30 percent ($52,500) local funding; and
WHEREAS; APO staff have recommended that the estimated local cost share of $135,000 be
divided as follows among the local government partners in this Study, similar to the Southwest
Beltway EIS Scoping:
• Stearns County: 50 percent ($67,500)
• City of St. Joseph: 25 percent ($33,750)
• City of Waite Park: 25 percent ($33,750); and
WHEREAS; the APO Board concurs with this APO staff recommendation, and recommends
formal approval of this local cost sharing split by the Stearns County Board, the Waite Park City
Council and the St. Joseph City Council.
NOW, THEREFORE, BE IT RESOLVED; that the City of St. Joseph hereby formally approves
the local cost sharing split identified above for the Southwest Beltway (full) EIS Study.
Adopted this day of , 2007
Alan Rassier, Mayor
ATTEST
Judy Weyrens, Administrator
CI'I'1' OF ST. J«51:PH
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
November 15, 2007
„i
Council Agenda Item ~_
Public Hearing- Delinquent Invoice
Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 429.01 allows local governments to assess unpaid fees for
charges noted in the City Ordinance. These charges my include weed cutting, snow removal, street sweeping, tree
trimming, utility bills, operation of street lights, special fire service fees, compliance fees, etc. Installments can be
paid in one installment up to 10 equal installments. The City policy uses one installment due to the relatively small
balances that remain outstanding. The City may also charge fees incurred by the City to assess the benefited
properties.
The attached property owner refused to pay the invoice and has made no attempt to contact the City to discuss
the fees. This invoice was sent to Collection Resources, but the property owner refused to pay the invoice through
them. Instead of incurring large legal costs on the property owner's behalf, it is staff's recommendation to certify
the delinquent invoice to the County for collection.
A 30 day notice of the pending assessment has been given to the affected property owner. The November 15,
2007 hearing notice was sent with their delinquent notice. Other collection measures have been taken prior to
collection under MN Statute 429.101.
BUDGET/FISCAL IMPACT: Collection of $ 131.56 in outstanding invoices
ATTACHMENTS: Delinquent Billing Register
REQUESTED COUNCIL ACTION: Approve assessing the delinquent account as presented with a one installment
payment, 0% interest, plus a$ 25.00 certification fee.
City of St. Joseph, Minnesota
2007 Delinquent Account to be Certified
As of November 9, 2007
Assess
PID Property Owner Property Address Service Amount Fee CSJ Invoice Total
~ ~a,...r ~~.a..- : ...~» ._.,....--T -r,.~ ~, , _~.~..~.~..~ „f.~-.~..~ ~ n,._._.,_,....,F..,
~`_~;...~'.~„~ :"~.'~~.~~ .~,~..~..~.~..~..~~..,»z..;..y,._~,_~:~~~_~~_~_~....~....,....__._..,~. ~~..~;dW~....~.~:_:.~.....e,~,..d.~..u...a.:_.~~.:_.,~..~._~.__~~..._....~a...__, _~..~:
84-53794-008 Kaeter Trucking 703 19th Ave NE Engineering $ 106.56 $25.00 20060085 $131.56
Council Agenda Item
C['Cl iYF 8T. JOSa PCi
MEETING DATE:
AGENDAITEM:
November 15, 2007
2007 Jade Road Improvement
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The City Council previously ordered the improvements for the extension of
utilities and Jade Road reconstruction. Prior approvals also include the awarding of a contract to complete the
improvements.
BACKGROUND INFORMATION: This project would benefit primarily the School project and the Arcon Housing
development. The project also includes the construction of turn lanes on for Iverson. These turn lanes benefit
Sand Properties and the Donabauer and Broda property on 3~d Avenue. Sand Properties was required to escrow
approximately $ 40,000 to cover the future improvements. This money has been held by the City since they
constructed their project. The remaining portion of the turn lanes should be funded by future development of the
Broda and Donabauer properry. Since neither of these property owners have a desire to develop at this time, their
assessment will be deferred until the property is sold for development. The letter included in your packet from
Tom Jovanovich outline the terms for deferment. District 742 had indicated that they will be paying the
assessment up front. Arcon will be paying for the improvements over a five year period with the first payment in
2008. The only cost to the City is the holding cost for the turn lanes for ponabauer and Broda.
As of this date the improvements are substantially complete. The items to be completed in Spring of 2008 include:
Final lift of pavement; trail lighting and construction; verify the grass survived.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Resolution Adopting final Assessment; Hearing Notice; individual assessment
worksheets; Letter from City Attorney; Letter to Sand Properties.
REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2007-045 adopting
the final assessment roll for the 2007 Jade Road Improvements.
Resolution 2007-045
City Of St. Joseph
Resolution Adopting Assessment
2007 Jade Road Improvements
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and
heard and passed upon all objections to the proposed assessment for the 2007 Jade Road
Improvements which include the following: street, curb, gutter, trail, trail lighting and turn lanes on
CR 121 at Iverson Street.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of 5
years, the first of the installments to be payable on or before the first Monday in January 2008,
and shall bear interest at the rate of six percent per annum from December 15, 2007. To the
first installment, shall be added interest on the entire assessment from December 15, 2007
until December 31, 2007. To each subsequent installment when due shall be added interest for
one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment to the City Treasurer, except that no interest shall be
charged if the entire assessment is paid no later than December 15, 2007; and at any time
thereafter, pay to the City Treasurer, the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made. Such
payment must be made before November 15 or interest will be charged through December 31
of the next succeeding year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor
to be extended on the property tax lists of the County. Such assessments shall be collected
and paid over in the same manner as other municipal taxes.
Adopted by the council this day of 2007.
Alan Rassier, Mayor
Judy Weyrens, Administrator
. CITY OF ST. JOS~PH
W W W. CIIY~f stioseph.com
CITY OF ST. JOSEPH
PUBLIC HEARING
~udy ~/eyrens Notice is hereby given that the Council will meet at 7:00 PM on November I5, 2007 in the
Administrator City Hall Council Chambers to consider, and possibly adopt, the proposed assessment for the
improvement for the Properties abutting Jade Road and County Road 121 to include street,
curb, gutter, utilities, trail and turn7anes and to include the turn lanes on County Road 121 for
lvlayor those properties abutting Iverson and 3`d Avenue SW. Adoption by the Council of the
AI Rassier proposed assessment rnay occur at the hearing.
The proposed assessment role is on file for public inspection at the City Clerk's Office. The
Councilors total amount of the proposed assessment is $ 2,100,000.00. Written or oral objections will be
Ste~e Frank considered at the meeting. No appeal may be taken as to the amount of an assessment unless
Rick Schultz a written objection signed by the affected property owner is filed with the City Clerk prior to
Renee Symanietz the assessment hearing or presented to the presiding officer at the hearing. The Council may
Dale ~U~ck upon such notice consider objection to the amount of a proposed individual assessment at an
adjourned meeting upon such further notice to the affected property owners, as it deems
advisable. ~
An owner may appeal an assessment to district court pursuant to Minn. Stat. 429.081 by
serving notice of the appeal upon the mayor or clerk within 30 days after the adoption of the
assessment and filing such notice with the district court within ten days after service upon the
mayor or clerk.
Judy Weyrens
Administrator
Publish: October 26, 2007
zS College Avenue North • PO Box bbs • Saint ~oseph, Minnesota 56374
phone 3zo.363.7zoi Fax 3zo.363.o34z
Final Assessment Worksheet
2007 Jade Road Improvements
Arcon Development
Parcel #: 84-53434-100
Street & Stormwater (Abutting Footage)1,266.30ft
Jade Road Turn Lane (Share) 0.67
Iverson Street Turn Lane (Share) 0.00
Trunk Sanitary Sewer (Share) 1.00
Trunk Water Main (Share) 1.00
School Sanitary Sewer (Share) 0.50
School Water Main (Share) 0.50
School Stortn Sewer (Share) 0.50
Street & Stormwater
CR121 Turn Lanes (Jade Road)
CR121 Turn Lanes (Iverson Street)
Trunk Sanitary Sewer
Trunk Water Main
Trail
School Sanitary Sewer
School Water Main
School Storm Sewer
Total Assessments
Assessment Rates
$220.80/Lin Ft
$104,842.99 Total Cost
$85,867.94 Total Cost
$393,70738 Total Cost
$441,061.43 Total Cost
$250,665.48 Total Cost
$56,537.86 Total Cost
$71,222.28 Total Cost
$49,741.05 Total Cost
Total Assessments
$279,596.35
$70,244.81
$0.00
$393,707.38
$441,061.43
$250,665.48
$28,268.93
$35,611.14
$24,870.52
$1,524,026.04
Final Assessment Worksheet
2007 Jade Road Improvements
ISD 742
Street & Stormwater (Abutting Footage)1,285.21ft
Jade Road Turn Lane (Share) 0.33
Iverson Street Turn Lane (Share) 0.00
Trunk Sanitary Sewer (Share) 0.00
Trunk Water Main (Share) 0.00
School Sanitary Sewer (Share) 0.50
School Water Main (Share) 0.50
School Storm Sewer (Share) 0.50
Street & Stormwater
CR121 Turn Lanes (Jade Road)
CR121 Turn Lanes (Iverson Street)
Trunk Sanitary Sewer
Trunk Water Main
Trail
School Sanitary Sewer
School Water Main
School Storm Sewer
Total Assessments
Assessment Rates
$220.80/Lin Ft
$104,842.99 Total Cost
$85,867.94 Total Cost
$393,707.38 Total Cost
$441,061.43 Total Cost
$250,665.48 Total Cost
$56,537.86 Total Cost
$71,222.28 Total Cost
$49,741.05 Total Cost
Total Assessments
$283,771.64
$34,598.19
$U.00
$0.00
$0.00
$0.00
$28,268.93
$35,611.14
$24,870.52
$407,120.42
Final Assessment Worksheet
2007 Jade Road Improvements
Sand Companies (Morningside 2°d Addition)
Street & Stormwater (Abutting Footage) 0.00 ft
Jade Road Turn Lane (Share) 0.00
Iverson Street Turn Lane (Share) 0.44
Trunk Sanitary Sewer (Share) 0.00
Trunk Water Main (Share) 0.00
School Sanitary Sewer (Share) 0.00
School Water Main (Share) 0.00
School Storm Sewer (Share) 0.00
Street & Stormwater
CR121 Turn Lanes (Jade Road)
CR121 Turn Lanes (Iverson Street)
Trunk Sanitary Sewer
Trunk Water Main
Trail
School Sanitary Sewer
School Water Main
School Storm Sewer
Total Assessments
Assessment Rates
$220.80/Lin Ft
$104,842.99 Total Cost
$85,867.94 Total Cost
$393,70738 Total Cost
$441,061.43 Total Cost
$250,665.48 Total Cost
$56,537.86 Total Cost
$71,222.28 Total Cost
$49,741.05 Total Cost
Total Assessments
$0.00
$0.00
$37,781.89
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$37,781.89
Less Escrow Amount ($ 40,065.00)
Note: Leo Sand refused to sign the escrow agreement at the time the funds were to be deposited. The
City does not have an agreement to pay interest on the amount and staff is recommending refund in the
amount of $ 2,283.11. The interest that would be paid is far less than the time staff has involved in this
matter.
Final Assessment Worksheet
2007 Jade Road Improvements
Gary Q. Donabauer
31-20843-000
Street & Stormwater (Abutting Footage) 0.00 ft
Jade Road Turn Lane (Share)
Iverson Street Turn Lane (Share)
Trunk Sanitary Sewer (Share)
Trunk Water Main (Share)
School Sanitary Sewer (Share)
School Water Main (Share)
School Storm Sewer (Share)
0.00
0.22
0.00
0.00
0.00
0.00
0.00
Street & Stormwater
CR121 Turn Lanes (Jade Road)
CR121 Turn Lanes (Iverson Street)
Trunk Sanitary Sewer
Trunk Water Main
Trail
School Sanitary Sewer
School Water Main
School Storm Sewer
Total Assessments
Assessment Rates
$220.80/Lin Ft
$104,842.99 Total Cost
$85,867.94 Total Cost
$393,707.38 Total Cost
$441,061.43 Total Cost
$250,665.48 Total Cost
$56,537.86 Total Cost
$71,222.28 Total Cost
$49,741.05 Total Cost
Total Assessments
$0.00
$0.00
$18,890.95
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
$18,890.95
Final Assessment Worksheet
2007 Jade Road Improvements
Quentin & Constance Donabauer
31-20873-000
Street & Stormwater (Abutting Footage) 0.00 ft
Jade Road Turn Lane (Share) 0.00
Iverson Street Turn Lane (Share) 0.135
Trunk Sanitary Sewer (Share) 0.00
Trunk Water Main (Share) 0.00
School Sanitary Sewer (Share) 0.00
School Water Main (Share) 0.00
School Storm Sewer (Share) 0.00
Assessment Rates Total Assessments
Street & Stormwater $220.80/Lin Ft $0.00
CR121 Turn Lanes (Jade Road) $104,842.99 Total Cost $0.00
CR121 Turn Lanes (Iverson Street) $85,867.94 Total Cost $11,592.17
Trunk Sanitary Sewer $393,707.38 Total Cost $0.00
Trunk Water Main $441,061.43 Total Cost $0.00
Trail $250,665.48 Total Cost $0.00
School Sanitary Sewer $56,537.86 Total Cost $0.00
School Water Main $71,222.28 Total Cost $0.00
School Storm Sewer $49,741.05 Total Cost 0.00
Total Assessments $11,592.17
Final Assessment Worksheet
2007 Jade Road Improvements
Randall A. Broda
84-53434-015
Street & Stormwater (Abutting Footage) 0.00 ft
Jade Road Turn Lane (Share) 0.00
Iverson Street Turn Lane (Share) 0.205
Trunk Sanitary Sewer (Share) 0.00
Trunk Water Main (Share) 0.00
School Sanitary Sewer (Share) 0.00
School Water Main (Share) 0.00
School Storm Sewer (Share) 0.00
Street & Stormwater
CR121 Turn Lanes (Jade Road)
CR121 Turn Lanes (Iverson Street)
Trunk Sanitary Sewer
Trunk Water Main
Trail
School Sanitary Sewer
School Water Main
School Storm Sewer
Total Assessments
Assessment Rates
$220.80/Lin Ft
$104,842.99 Total Cost
$85,867.94 Total Cost
$393,70738 Total Cost
$441,061.43 Total Cost
$250,665.48 Total Cost
$56,537.86 Total Cost
$71,222.28 Total Cost
$49,741.05 Total Cost
Total Assessments
$0.00
$0.00
$17,602.93
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$17,602.93
, 7 Rajl:ows~i
~ Hansmeier Ltd.
7 7 Seventh Avenue North ATTORNEyS AT LAW
P.O. Box tA33
st. cio~a, MN 56302-1433 OCtober 19, 2007
3zo-zs,-,oss Mr. David Peterson
Toil Free 800-445-9617 ELLER LAW OFFICE
2103 Frontage Road North
Fax 320-251-5896 ' ,S'U1tP 25
Waite Park, MN 56387
rajhan~rajhan.com
RE: Jade Road Assessments - City of St. Joseph
,~,~W.~a;na~.~om Your Client: Quentin Donabauer, Randall Broda and Gary Donabauer
Our File No. 26177
Dear Mr. Peterson:
. This letter will address some of the questions you have asked in the past with respect to
the turn lane assessments which is part of the Jade Road Improvernent Project in St.
Frank J. Rajkowski •• Joseph. The Proj ect is substantially complete and the assessment hearing will be held in
the near future. It is my understanding'that the City of St. Joseph will be sending your
Gordon H. Hansmeier
clients notice of the assessment hearing.
Thomas G. Jovanovich'
Paul A. Rajkowski' ASSESSMENTS
re"'" F. ~~ay The assessments for the hun lane are as follows for each of your clients:
William J. Cashman
Gary Q. Donabauer $18,890.95
Richard W. Sobalvarro
Quentin and Constance Donabauer $11,592.17
~eA~~e o. M~ue~ Randall A. Broda $17,602.93
Peter J. Fuchsteiner
ASSESSMENT PROCEDURE
Susan M.Dege
sa~an ~. sm~tn-~a~k~~• It is my understanding that the City Council will assess the above amounts to the property
owned by your clients. However, payment on the assessments will be deferred until they
r`°y A. P°etZ subdivide the property for development. At the time the property is subdivided for
Gregory J. Haupert development, the payments will Uecome due. Interest of 6% will. be waived until the ~
property is subdivided for future development. At that tinie, a 6% interest chaxge will be
lason L Bretto
levied on the amount of the assessments, starting on the date that the plat is approved.
Mattnew w. Moen~~e The assessments must be paid over a 5-year period of tiine. Also, the amount of the
Melissia R. Christianson assessment will be increased by the engineering index between the time the Project was
completed and the time the land is platted.
Kristi D. Stanisiawski ~~~~ ~~~~ ~', k
~ .v.. CJ'
Lori l. Athmann
i~! f' 7" ~ ~ 2[~~17
~ frank J. Rajkowski andJason 7. Bretto a~e admrtted to predice in North Dakota, Gordon H. Hansmeier in North Dakoia, South Dakota and Wisronsin, viT~ (j^ ~jT. JU `~ ~f-i~
Paul ~,. Rajkowski and Sarah L. Smith-Larkin in Wisconsin, William l. Cashman in South Dakota, Richard W. So6alvarro in North Dakota and South Dakota,
~ and Melissia Ch~istianson in Wismnsin and Michrgan.
~ ,r7
~
October 19, 2007
Page -2-
AUTHORITY
The law pernuts cities to let a property owner defer paying an assessment against unimproved
property until a later date. Minn.Stat. 429.061, Subd. 2. The City determines whether or not to
permit such deferrais and under what terms and conditions. In this type of deferral, the City makes
the assessment but allows the payment of the assessment to be deferred. The statute gives the City
the following options: .
a. The deferral can continue until a specified future year. ~
b. Tlie deferral ca~: continue u~ztil tlze prope~•ty is platfed.
c. The deferral can continue until improvements are constructed on the property.
The council must include in the proceeding all property that will benefit frorn the irnprovement. At
the meeting where the council approves the assessment, it may levy the assessment but defer the
first installment of the assessment for unimproved property. The council may set by resolution the
terms, conditions, standards, and criteria for the deferral and future payments. At the time a
deferred assessment becomes payable, it is divided into a number of installments so that the last
installment will be payable at a time the council determines, but not more than 30 years a$er the
levy of the assessment.
Because this statute specifically requires equal annual installments once payment has commenced
with the first installment, a City does not have authority to defer one-half of the special assessments
until a later date. It can only defer the entire assessment. Anderson v. Citv of Bemi~i, 295 N.W.2d
555, 557 (Minn.1980).
The statute also allows the City the following options with regard to interest on the deferred
assessments.
a. The City can require the interest be paid annually at the same time the
assessment would otherwise be payable.
b. The City can add the accrued interest to the principaL
c. The City can forgive the interest while the assessment is deferred.
All assessments, for which the City defers payments, are a lien on the property. If the City elects to
defer payment, it must file a certificate with the county recorder tllat provides 1) the legal
description of the property; and 2) the amount defened. Minn.Stat. 429.061, Subd. 2.
CONCLUSION
The entire assessment is for turn lanes. The bids came in substantially lower than what was initially
anticipated.
:\7
~
October 19, 2007
Page 3-
With respect to your client's property, it is my understanding that the City will not impose any
interest until the time the assessments become payable. Interest will be at 6% per annum. It is the
City's policy to liave an assessment run over a 4 to 5-year period. Accordingly, the City is willing
to allow repayment of the assessment over a 5-year period once the property is platted.
If you have any questions, please advise.
Sincerely,
RAJKOWSK~
~.
By
Thomas G. J
TD.
TGJ/baw
c. Judy Weyrens
- CITY OF ST. OS~PH
1
~ WWW.CIIYOfstjoseph.com~ ~
October 26, 2007
Sand Companies
Attn: Jim Sand
~udy Weyrens PO Box.727
Administretor Waite Park MN 56387
RE: Iverson Turn Lanes
1Vlayor
AI Rassier
Dear Jim:
Counci~ors
Sceve Frank P~ease find enclosed the final assessment hearing notice for the 2007 Street Improvements.
Rick Schul~z The improvement project includes the construction of turn lanes at Iverson Street. As you
recall the City required Sand Properties to escrow $ 40,065.00 at the time Morning side Acres
Renee Symanietz Was developed to pay for 44% of the cost to install turn lanes on CR 121. The
Dale Wick recommendation to install the turn lanes was included in the plat comments of the Stearns
County Engineer.
The City is in the process of completing the project and as you can see from the enclosed, the
cost is below the engineer's estimate. Therefore, at the public hearing on November 15, the
Council will be asked to accept the final assessment role and refund Sand Properties the
difference between the escrowed amount and the final project cost. Based on the final
assessment role, Sand Properties will be issued a refund in the amount of $ 2,283.11.
If you have any questions or need additional information please fee! free to contact me at
320363-7201.
Sincerely,
CITY OF STJOSEPH
~~
(GL? ' li ~.~'.1G ci~2~.S
~ ~
~ Ju y Weyrens ~
~--~ dministrator
Enclosures (3)
cc: City Engineer, Randy Sabart
City Attomey, Tom Jovanovich
zS .College Avenue North • PO BoX bbs • Saint ~oseph, Minnesota 56374
Phone 3z,o.g63.~z,oi Fax ;ao.363.o34a
Council Agenda Item
CTI'Y OF ST. JQ6F Vti
MEETING DATE: November 15, 2007
AGENDA ITEM: WSB - Field Street Environmental Discussion
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The TAC group has been meeting since 2004 to
review the alternatives for a study known as Field Street. This is a corridor preservation study only; construction is
not planned until development occurs. It could take 15 to 20 years before some of the corridor is needed.
Included in this packet are all the alternatives reviewed by TAC and a copy of their last minutes.
PREVIOUS COUNCIL ACTION: The City received federal funding for a corridor study entitled Field Street. The
study was initiated to preserve corridors as St. Joseph grows. The funding was received through the St. Cloud APO.
BACKGROUND INFORMATION: Both Doug Weiszhaar, WSB and Kirby Becker, St. Cloud APO will be present at
the meeting. Before the study can be completed additional environmental work is required. The cost of the
additional work is approximately $ 68,000, of which the City is responsible for 30%. The APO Board has already
approved the additional funds and the City must do the same. The additional funds needed are to complete an
environmental on alternative G2 (a) as included in your packet.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Resolution for funding approval; Alternatives reviewed; Spreadsheet of alternatives;
minutes of last TAC meeting.
REQUESTED COUNCIL ACTION: Authorize execution of Resolution 2007-043 approving additional funding for
Field Street for environmental analysis.
CITY OF ST. JOSEPH
CC RESOWTION 2007-043
RESOLUTION APPROVING THE LOCAL COST SHARING SPLIT
FOR ANALYSIS THE FIELD STREET G2 ALTERNATIVE
WHEREAS; the St. Cloud Area Planning Organization (APO) has approved $84,390 for
analysis of the G2 rninimization alternative for the Field Street Environmental
Assessment (EA) Study; and
WHEREAS; the $84,390 programmed amount for this Study is comprised of 70 percent
($59,073) federal funding, and 30 percent ($25,317) local funding.
NOW, THEREFORE, BE IT RESOLVED; that the City of St. Joseph hereby formally
approves the local cost sharing split identified above for analysis of the G2 minimization
alternative for the Field Street EA Study.
Adopted by the Council on this 15th day of November, 2007.
Alan Rassier, Mayor
ATTEST
Judy Weyrens, Adrninistrator
St. Cloud Area Plannin Or anization
Resoiution #2007 - '12
Benton Drive, Sou#hwest Beltwav, & Fieid Street
Corridor Preservation Stud Amendment
to the St. Cloud Metropolitan Area
FY 2008-2011 Transportation improvement Proqram
WHEREAS; the Safe, Accountable, Flexible, Efficient, Transportation Equity Act; a Legacy for Users
(SAFETEA-LU) requires MPOs to have a continuing, cooperative; and comprehensive transportation
planning process; and
WHEREAS; the St. Cloud APO has utilized this required federal process to develop a 20 year
transportation plan for the St. C~oud Metropolitan Area; and
WHEREAS; the St. Cloud APO has adopted the St. Cloud Metrapolitan Area FY 2008-2011
Transportation Improvement Program (TIP) consistent with this 20 year Plan; and
WHEREAS, Cangress has authorized up to $2,082,467 of High Priority Project (HPP) federal funding
for St. Cloud Metro Area corridor preservation sfudies in SAFETEA-LU; and
WHEREAS, the St. Cloud APO Board has authorized removal of the Benton Drive Environmental
Assessment (EA} from FY 2008 of the St. Cloud Metropolitan Area FY 2008-2011 TIP, which frees up
$175,000 of HPP federal funding; and
WHEREAS, $122,500 of tf~e $17b,OQ0 in #ederal HPP dollars will be used to upgrade the FY 2009
Southwest Belfway Tisred EIS study to a full EIS; and
WHEREAS, the remainder of the $175,000 ($52,500}, plus an additional $6,573 of unused HPP
federal funding will be used for a Fiefd Street EA cost adjustment of $59,073.
NOW, THEREFORE, BE IT RESOLVED, that the St. Cloud APO does hereby amencE its FY 20Q8-
2011 TIP to identify an additional $122,500 of federal HPP funding in FY 2009 for a Southwest
Beltway full EIS; and
NOW, THEREFORE, BE IT RESOLVED, that the St, Cloud APO does hereby approve a$59,073
federal HPP cost adjustment for the Field Street EA study in the City of St. Joseph; and
BE iT FURTHER RESOLVED, that these changes to the APO TIP are subject to resalutions from the
City of St. Joseph, City of Waite Park, and Steams County certifying availability of necessary local
match dollars for these additional federal HPP #unds.
Signatory:
Bob Kroll, C air
~G-2S~o?
Date
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° ,5°° 3°°° 6°~°
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701 Xenia Avenue South, Ste. #300
Minneapolis, MN55416
(763) 541-4800 (763) 541-1700 (fax)
Meeting Summary
Subject:
Meeting Date:
Meeting Location:
Meeting Time:
TAC Meeting #16
September S, 2007
City Hall, St. Joseph, MN
3: 00 PM
Re: Field Street Corridor Study
St. Joseplt, MN
CP A-STJOE 0208. 01
SP 233-108-01
Fed. Number STPX7306-037
WSB No. 1617-00
Draft
Attendees•
Kelvin Howieson
Judy Weyrens
Dick Taufen
Alan Rassier
Dale Wick
Cynthia Smith-Strack
Joe Bechtold
James Fredricks
Sister Kara Hennes
Greg Reinhart
Doug Weiszhaar
Brandi Popenhagen
Mn/DOT District 3 State Aid
City of St. Joseph
City of St. Joseph
City of St. Joseph - Mayor
City of St. Joseph - Councilor
St. Joseph Economic Development Authority
St. Joseph Township
College of St. Benedict
Sisters of St. Benedict
St. Joseph Chamber of Commerce
WSB & Associates
WSB & Associates
Audience: Members of St. Joseph Action Group
Discussion Items:
1. Approve July and August Meeting Summaries: The summaries were approved as
written.
2. Discuss Action Group Alternatives G3 and G4: WSB emailed the TAC a letter from
Phil Welter, representing the St. Joseph Action Group, detailing additional alternatives
for study. WSB also emailed the committee a response to this letter written by WSB
illustrating the two alternatives as well as providing comments regarding issues,
concerns, and recommended modifications.
Phil Welter from the St. Joseph Action Group spoke to the group regarding the
alternatives brought forward since the last meeting. Phil indicated that previous
alternatives brought forward were not meant to be grouped in the way they were
presented to the TAC at earlier meetings, instead they were intended to individual
components that could fit with other alternatives. As a result, the Action Group brought
forward the alternatives as detailed in their letter. Phil acknowledged WSB's letter
which provided illustrations of the Action Group's alternatives (named G3 and G4) as
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Field Street Corridor Study
St. Joseph, MN
Page 2 oj3
well as indicating concerns and issues. WSB asked Phil whether the issues and
modifications were reasonable. Phil indicated they were.
Discussion ensued as to whether the alternatives should be carried forward into more
detailed evaluation. The TAC agreed that the alternative components and suggested
modifications were similar to alternatives that were already under evaluation and
decided not to include them into the evaluation matrix.
3. Complete 4(~ Evaluation of Alternatives: The TAC finished filling out the evaluation
matrix as it relates to 4(~ impacts and other social, environmental, and economic
impacts (see attached). The committee recognized that the alternatives with the least
amount of 4( fl impacts had other large impacts to wetlands, right-of-way/relocations,
and costs. Therefore, no alternative really surfaced as a clear alternative that minimized
all impacts.
The committee agreed that Alternative B did not meet the study's need of relieving
traffic on Minnesota Street west of College Avenue long term. Although, it may be a
good solution for moving traffic east of College Avenue.
The committee discussed the alternatives at length and determined that alternative G2
should be carried forward into further evaluation with the following changes:
• Adjust the alternative as necessary to minimize the right-of-way impacts such as
staying on property lines if possible, avoid buildings and possible relocations.
Note:
^ The members discussed whether going east or west of the Rassier Farm was a
better solution. WSB indicated that many wetlands would be impacted if the
eastern route was chosen. However, the impacts could be evaluated.
• Adjust the alternative to stay east of I-94 to avoid crossing the roadway and staying
within the City's orderly annexation limits (similar to Alternative C4 west of College
Avenue).
Note:
^ Members of the committee felt that a connection over I-94 connecting into
CSAH 2 would have little transportation benefit and utilization.
^ Many members were also concerned with planning for a roadway that would
go outside the City's orderly annexation limits.
^ Members were also concerned with the costs for building a new bridge over
I-94.
• Evaluate the wetland impacts vs. the historical impacts. In many locations along the
G2 alternative, wetlands are impacted if 4( fl properties (historical properties) were
avoided. The committee recognized that costs for mitigating either impact was not
determined with the evaluation of economic impacts of a particular alternative.
Action Item: WSB will prepare a map of the alternative that will be recommended to
council for further evaluation and send to the TAC for verification.
4. Other: The TAC agreed not to meet again as their portion of this study was complete
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Field Street Corridor Study
St. Joseph, MN
Page 3 oj3
Note: The above constitutes WSB's understanding of the items discussed at this meeting. If
there are any questions, comments, or changes, please not~ Brandi Popenhagen at
(763) 287-7178.
C:~Documents and Settings\jweyrens~L.ocal Settings\Temporary Intemet Files\Content.0utiook\QVZM2WUD~1070905 TAC.doc
~`ON p~ GREATER Mj~ yNF~
0~ ~~9
~ ~~"r~IES ~
CGMC Proposed Policies
2008 Legislative Session
1. LGA, Property Tax, and State Budget
2.Annexation
3. Environment
4. Economic Development
5. Transportation
Submitted for consideration
by the full membership
November 9, 2007
~`~pF GREATEqM~NN
~ ~'~~ Proposed CGMC OQ~
~~T~ES 9.,
Annexation and Land Use Policy Priorities
The CGMC supports annexation-related legislation that accomplishes the following objectives:
. Prohibit new urban development in townships and unorganized territory;
• Streamline the annexation process to limit the amount of time and money involved in annexations whenever
possible; including expanding the availability of property owner petitioned annexations to parcels of land that are
lar er than~ 120 acres and to parcels that are not adjacent to a city's boundaries;'''~^~'`'~'w~'~°~''°""'`'~'~~~'
. . Expand current municipal land use and zonin~
controls in areas beyond their boundaries and promote better overall land use and zonin~ controls in areas outside
of cities;
• Address environmental issues that are related to urban sprawl in townships and unorganized territories;
. Limit the role of the state office of municipal boundary adjustments to only review and comment on and
enforcement of annexations conducted pursuant to an orderly annexation agreement;
• Promote the orderly and efficient extension of government services;
• Promote stability in the annexation process and discourage annual attempts to modify the annexation laws without
thoughtful discussion;
• Prohibit all future incorporations of townships;
• Promote a fairer administrative process in cases where there are two competin~ annexation claims;
• The state should put a reasonable limitation on the amount that can be paid by cities to townships in an orderly
annexation agreement.
The CGMC opposes annexation-related proposals that would:
• Limit the use of streamlined, automatic annexations that are permitted under current law;
• Unduly restrict a city's current regulatory authority to plan, zone and enact and enforce regulations in areas
surrounding cities;
• Reinstate the annexation election requirement;
• Impose unnecessary and costly mandates on cities prior to the initiation of an annexation proceeding;
• Impose unnecessary delays on any annexation proceeding; or
• Restrict the property owner petitioned annexation process that is available under current law.
The Annexation Task Force
CGMC supports a balanced task force and will support legislation that is unanimously agreed to by the task force.
Proposed to the full membership on November 9, 2007
~~`O~pf GREATEB /yjH~~~o~
`'~ C~T~~ES _.~
DR.AFT
CG MC 2008
Environment
Policy Positions
~ 1. The CGMC supports cleaning up polluted waters. Failure to do so will cripple economic development in
Minnesota. Cities' limited financial resources must, however, be spent wisely on those projects leading to
the greatest environmental benefits. Therefore, the CGMC opposes legislation and rules that would impose
unfounded and unfunded mandates on cities.
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~' 2. Clean water programs should be paid for with a fair funding source. Fair funding will ensure that the cost
of clean up is fairly distributed among homeowners, businesses, and agriculture according to each sector's
impact to the state's water quality. Alternatively, the CGMC encourages the state to use state general fund
money to pay for these initiatives.
~ 3. oney~ allocated to clean water initiatives should first be spent on developing and complying with
TMDLs %not growing the bureaucracy of the state. This priority will ensure that the state is actually making
o ss towards taking water bodies off the impaired waters list.
4. To prevent the state from imposing arbitrary and unnecessary mandates and to ensure that the cost of
cleanup is fairly distributed throughout the state, the CGMC supports legislation requiring the state to pay
one-half the capital cost of any new environmental mandates that would require wastewater treatment
modifications.
~ 5. The CGMC opposes MPCA rule changes that would result in the labeling of water bodies as impaired
based on user perception and assurnptions, rather than on scientific data or evidence of actual use
impairment. In addition, the CGMC opposes MPCA rule changes that would use numeric standards to
evaluate reservoirs, swamps and shallow lakes that could result in these water bodies being labeled as
impaired and subject to strict regulatory requirements, despite scientific evidence to the contrary.
~ 6. The CGMC opposes MPCA rule chan es that would result in an arbitr statewide h
g ~y p osphorus limit on
all new or expanding wastewater facilities. Such an approach is unnecessary and not based on sound
science. CGMC sunports le~al and le~islative action to prevent the implementation of this arbitrary rule
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~ 7. The CGMC supports issuing permits for new or expanding sewage treatment plants even if a total
maximum daily load study is not yet complete d, for t he watershed area,~ provided the loading is offset by
reductions from other sources in the watershed are~. `-~
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Proposed to the full membership November 9; 2007
~~`ON p~ GREATEA lyjHN~~o~
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CG MC ~A~B-~2_
Economic Development
Policy Positions
The CGMC supports legislative initiatives that will enhance and expand existing economic development and
redevelopment tools, or will establish effective new economic development and redevelopment tools for greater
Minnesota cities.
The CGMC believes the state should provide adequate funding for the greater Minnesota Public Infrastructure
Business Development Grant and the g~e~e~ Minnesota Redevelopment Grant Program.
The CGMC also supports legislation that would encourage private investment in greater Minnesota, such as a
venture capital investment t~ credit.
The CGMC supports passa~e of a comprehensive ¢reater Minnesota economic development plan such as the
governor's Strategic Entrepreneurial Economic Development (SEED2pro~ram. Within the SEED pro~ram,
high prioritv should be given to funding the Greater Minnesota Business Development Public Infrastructure
Grant pro~ram and a tax incentive pro~ram for regional an~el investment funds in ~reater Minnesota. Fundin~
for a comprehensive economic development pro~ram is not a substitute for the economic development benefits
to areater Minnesota derived from the Local Government Aid Pro~ram.
Proposed to the full membership November 9, 2007
~~`~NpF GREATER /yjHN~~o~
`~~ ~~~'~lES ~
CGMC ~8~-2008
Transportation
Policy Positions
The inadequacy of state funding for transportation has resulted in public safety and economic development
problems throughout greater Minnesota, and an increase in congestion.in the metropolitan area. The MNDOT
20-Year Transportation Plan estimates that Minnesota hi~hways and brid~es are under funded $2 4 billion per
year for the next six ~
The CGMC believes that state fundin~ sources should be allocated fairlv to meet the transportation needs of
both Qreater Minnesota and the metro area. New state revenues should be distributed equitably between greater
Minnesota and the metro area. The CGMC will not support revenue increases unless they are tied to a fair
allocation between greater Minnesota and the metro area. The CGMC supports the following transportation
positions:
~ 8.Constitutional Amendments. The CGMC opposes any amendment to the Minnesota Constitution that
does not:
. Preserve the current constitutional dedication of the gas tax and the tab fees to the Highway User
T~ Distribution Fund (HUTDF).
• Produce an increase in revenues for transportation.
• Distribute equitably transportation funds between greater Minnesota and the metro area.
2. Highway Funding. The CGMC supports increasing revenues for transportatiori, and supports the
following revenue increases to help raise that amount:
• Increasing the gas tax by at least 5 cents per gallon. An increase in the gas t~ will promote
economic growth, not hinder it.
• Indexing the gas tax.
• Increasing tab fees.
~ 6. Constitutional Amendment and Gas Tag. The CGMC opposes increasing the gas tax via a
constitutional amendment. ~;~~~u~~~~*^'~'~:~-'~•~,~-.~ ~ ~a ~~~~ a~~~~~~ ~*
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4. 3. Transit Funding. The state should not pay an excessive amount for local mass transit
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increases in transit funding should come from local sales taxes.
• The state should provide 40% of MVST revenues for transit aid, and no additional money from
the general fund.
• CGMC supports a metro sales tax of up to %2 percent dedicated to metro transit to provide a
growing and stable funding source.
5. .
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Proposed to the full membership November 9, 2007
~~`~Np~ GREATEq ~,j~~~F~o~
~° c~~~iES ~
CGMC 2008
Transportation
Policy Positions
The inadequacy of state funding for transportation has resulted in public safety and economic development
problems throughout greater Minnesota, and an increase in congestion in the metropolitan area. The MNDOT
20-Year Transportation Plan estimates that Minnesota highways and bridges are under funded $2.4 billion per
year for the next six years.
The CGIVIC believes that state funding sources should be allocated fairly to meet the transportation needs of
both greater Minnesota and the metro area. New state revenues should be distributed equitably between greater
Minnesota and the metro area. The CGMC will not support revenue increases unless they are tied to a fair
allocation between greater Minnesota and the metro area. The CGMC supports the following transportation
positions:
1. Comprehensive Transportation Bill. The CGMC supports the veto override of H.F. 946, the
comprehensive transportation bill vetoed by the governor in the 2008 Legislative Session. The CGMC will
oppose any comprehensive transportation bill that does not fund or equitably distribute transportation
dollars to the level of H.F. 946.
2. Highway Funding. The CGMC supports increasing revenues for transportation, and supports the
following revenue increases to help raise that amount:
• Increasing the gas tax by at least 5 cents per gallon. An increase in the gas tax will promote
economic growth, not hinder it.
• Indexing the gas tax.
• Increasing tab fees.
3. Transit Funding. The state should not pay an excessive amount for local mass transit. Any additional
increases in transit funding should come from local sales taxes.
• The state should provide 40% of MVST revenues for transit aid, and no additional money from
the general fund.
• CGMC supports a metro sales tax of up to %z percent dedicated to metro transit to provide a
growing and stable funding source. -
4. MVST Constitutional Amendment. The CGMC supports the current allocation of the MVST
constitutional amendment with 60 percent of funding dedicated to highways and four percent dedicated to
greater Minnesota transit. The CGMC opposes any attempts to reduce the percent share of MVST to
highways or greater Minnesota transit.
5. Bonding for Highways. Bonding to build highways is not the most fiscally responsible way to fund
highway construction. CGMC prefers that the state increase the gas tax to invest millions of dollars in our
highway system instead of paying millions of dollars in interest. However, it is still better to bond to
highways than to delay construction, due to the rapidly rising cost of road construction, provided that there
Proposed to the full membership November 9, 2007
ST. JOSEPH PARK BOARD
October 22, 2007
Members Present: Lonnie Abbot, Chuck Muske, Marge Lesnick, Alison Brown, and Bruce
Berghorst. City members Present: Rick Schultz, Lori Bartlett, and Dick Taulfen. Missing Cory
Ehlert.
Call to Order: 7:07 p.m.
Approval of Minutes: Amended last months minutes to read that Lonnie Abbot was present at the
September meeting and that Marge Lesnick was missing, also noted that the treasurers report was
submitted and approved. And that Bruce has a file of Park Board stuff not a box of junk. Motion by
Bruce, second by Alison, to accept the Minutes as amended. Motion passed.
Approval of Agenda: Motion by Mazge, second by Alison to accept the Agenda. Motion Passed.
New Business:.
Memorial Park: Rick had sent out a notice that he was contacted by Pat Schneider that his fund
raising for the dugouts is a little short and was wondering if the Park Board had any funds available
.A discussion followed and the park board decided that this was a maintenance issue and we could
not allocate any of our funds towards this, Rick will let Pat know.
Park Board Planning: Judy sent us a memo that she has met with representative regarding a
master Park Board plan and that she would be sending us further info. . She also noted that if any
one knew of a firm that we would like to be looked at we should send her this so she could send
them the information needed. Rick also showed us a sample plan of Park design.
'/: Cent Sales Tax: Lori stated the funds were being collected and that the Mayor wants to form a
committee to plan on the implementation of the funds so it covers the will of the people. He would
like the Chairman of the Park Board to be a member of this committee.
Summer Rec: Judy sent us a note the Summer Rec. program was going to be started up again and
wanted to know if the Park Board would like to be involved in some capacity. It was noted the The
Park Board likes the idea we would not want to be involved with the running of this program.
Sign Ordinance: The Park Board reviewed the request from the Rec Association to change the sign
ordinance to allow Advertising signs to be allowed to put on the Outfield fences so that they could
use this as a source of revenue. Motioned by Lonnie and seconded by Marge. Motion reads. The
Park Board recommends that the sign ordinance be changed to allow advertising signs along the
outfield fences as a source of revenue. Motion Passed.
Centennial Park: Cory had given Dick a bid from Full Fledge Construction of $395 dollars to
finish off the north side of the building. Motioned by Chuck and seconded by Marge to accept this
bid. Motion Passed. Dick also got a bid from Cold Spring Electric to install occupancy lights in the
bathrooms at Centennial and Wobegon Trail Parks. Motion was made to accept the bid. The motion
was tabled; we need to find out who pays for the Wobegon Park Building.
ST. JOSEPH PARK BOARD
October 22, 2007
Northland Park New playground Equipment, Dick has ordered a new type of boarder to put
around this equipment it is made out of Rubber and if it comes in before the winter sets in he should
be able to get this installed with the help of the sentence to serve project the The county has.
Millstream Park: no report.
HIinefelter Park: Spring toy was fixed by the City and doesn't need to be replaced.
Cloverdale Park: no report.
Lake Wobegon Trail: no report.
Treasurers Report: Motion to approve by Marge and seconded by Alison. Motion Passed.
Adjournment: 8:50 pm. Next meeting November 26, 2007 at 7:00 p.m.
Submitted by Chuck Muske
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2007 Jade Road Improvements ~ ` , „- . ~"'';:' r `' ? `;.' `""' ~'~~.
City of St. Joseph
SEH No. A-STJOE 0605
November I5, 2007
2007 Jade Road ImpNOVements
Final Assessment Hea~ing
November 1 S, 2007
2007 Jade Road Improvements
City of S~ Joseph
SEH No. A-STJOE 0605
November 15, 2007
Project Description
• New Jade Road alignment with turn lanes, curb
and gutter, sidewalk, and storm sewer
• Stormwa~er pond west of new Jade Road
alignment
• County Road 12I turn lanes at Jade Road
• County Road 121 turn lanes at Iverson Street
• County Road 121 txail and trail lighting from
Iverson Street to Jade Road
• 15 inch sanitary sewer from County Road 121 lift
station to school property
• 12 inch water main from County Road 121 iift
station to school property
2007 Jade Road Improvements
City of St. Joseph
SEH No. A-STJOE 0605
November 15, 2007
PYOjected Final Construc~ion Costs
Sanitary Sewer School $42,243
Water Main School $53,215
Storm Sewer School $37,165
Sanitary Sewer Trunk $294,164
Water Main Trunk $329,545
Storm Water Improvements $158,052
Streets and Sidewalk (Jade Road) $262,876
CR 121 Turn Lanes at Jade Road $78,335
CR 121 Turn Lanes at Iverson Street $64,1 S7
CR 121 Trail and Trail Lighting $187,288
TOTAL C4NSTRUCTION $1,507,040
2007 Jade Road Improvements
City of St. Joseph
SEH No. A-STJOE 0605
November 15, 2007
PNOjected Cost Comparison
Preliminary Final
Sanitary Sewer School $41,954 $42,243
Water Main School $50,159 $53,21 S
Storm Sewer School $35,671 $37,165
Sanitary Sewer Trunk $288,655 $294,164
Water Main Trunk $338,867 $329,545
Storm Water Iznprovements $158,321 $158,052
Streets and Szdewalk (Jade Road) $258,756 $262,876
CR 121 Turn Lanes at Jade Road $81,021 $78,335
CR 121 Turn Lanes at Iverson Street $61,450 $64,157
CR 121 Trail and Trail Lighting $184,887 $187,288
SUBTOTAL CONSTRUCTION ~1,499,741 $1,507,Q40
Contingency $149,974 $75,352
Engineering $300,000 $283,918
Legal, Fiscal, and Administrative $I49,974 $150,704
GRAND TOTAL $2,099,689 $2,O1.7,014
2007 Jade Road Improvements
City of St. Joseph
SEH No. A-STJOE 0605
November 15, 2007
Assessment Policy
• New development pays for 100% costs associated
with the deveiopment per the Development
Agreement.
• County Road 121 {Jade Road} turn lanes - P.A.
Arcon Development wi11 pay 67% and ISD 742
will pay 33%.
• County Road 121 (Iverson Street) turn lanes - per
D.A., Sand Company will pay 44% and future
development will pay S6% (deferred assessment).
2007 Jade Road Iznprovements
City of St. 3oseph
SEH No. A-STJOE Ob45
November 15, 20Q7
Final Assessment Rates
Sanitary Sewer School
Water Main School
Storm Sewer School
Sanitary Sewer Trunk
Water Main Total
Street, Sidewalk, and Storm Water
Trail and Lighting
$56,537.86 / Total Cost
$71,222.28 / Total Cost
$49,741.05 / Total Cost
$393,707.38 / Total Cost
$441,061.43 / Total Cost
$220.80 / Lineal Foot
$250,665.48 / Total Cost
CR 121 Turn Lanes (Jade Road) $104,842.99 / Total Cost
CR 121 Turn Lanes (Iverson St)
$85,867.94 / Total Cost
2007 Jade Road Improvements
City of St. Joseph
SEH No. A-STJOE 0605
November 15, 2007
Paying You~ .Assessntent
If You Pav It All Up Front
• Pay within 30 days of Assessment Hearing
(Fa112007)
• No Interest Cost
If You Pav Over Time
• Pay with Annual Tax Statement
• Term - 5 Years
• Interest Rate - 6%
• First Payment Due - Spring 2008
~ Can Pay Remaining Balance Up Anytime
• Deferred Assessment Per Council Definition