HomeMy WebLinkAbout2007 [12] Dec 13 {Book 42}. ~....CITY OF ST. JOS~PH
WWW.CItyOf stjoseph.com
St. Joseph City Council
December 13, 2007
7:00 PM
1. Call to Order
~udy ~U'eyrens 2. Public Comments to the Ageiida
Administrator 3. Approve Agenda
4. Consent Agenda
a. Minutes - Requested Action: Approve the minutes of November 15 and 29, 2007.
b. Bills Payable - Requested Action: Approve check numbers 000095 - 000099 and
1Vlayor 039644 - 039709
AI Rassier c. Application for Payrnent - Requested Action: Authorize the Mayor to execute Pay
Application #4 for the 2007 Jade Road Improvement and authorize payment to RL
Larson Excavating in the amount of $226,210.54
Councilors d. Application for Payment - Requested Action: Authorize the Mayor to execute Pay
Steve Frank Application #4 (Final) for the 2006 Trunk Watermain Improvement and authorize
R~ck S~h~lcz payment to Randy Kramer Excavating in the amount of $10,84639.
Renee Symanietz e. Application for Payment - Requested Action: Authorize the Mayor to execute Pay
Dale ~Uick Application #5 for the 2007 East Side Improvements and authorize payment to
Hardrives in the amount of $12,675.24.
f. Addition of New Police Reserves - Requested Action: Authorize the Police
Department to hire additional Police Reserve Officers bringing the total to nine.
g. Capital Improvement - Requested Action: Approve the expenditure of up to $3,000
for the expansion of the dugouts at Schneider Field.
h. Maintenance Agreement - Requested Action: Authorize execution of a Maintenance
Agreement between the City of St. Joseph and Front Line Plus Fire and Rescue for
the emergency sirens.
i. Reserve Officer Policy - Requested Action: Accept the Reserve Officer Policy as
recommended by the Police Chief.
j. Liquor License - Requested Action: Issue the 2008 Cigarette, Amusement, Off Sale
Non Intoxicating and On Sale Non Intoxicating License for the attached list.
k. Liability Insurance - Requested Action: Authorize the Administrator to execute the
LMCIT Liability Coverage Waiver Form, verifying that the City does not waive the
monetary limits on tort liability.
. 1. Treasurer's Report - Requested Action: Accept the November Financial Reports and
accept donations for the Schneider Field dugouts.
m. Fire Report - Requested Action: Accept the Fire Report for the period June 1
through November 30, 2007.
5. 7:00 PM BFUAllied Waste, Jamie Phenow - Request to extend contract
6. 7:15 PM Stearns County Park, Chuck Wocken - Wobegon Funding
7. 730 PM Lumber One - Extension of 15`~ Avenue
8. 2008 Final LevyBudget
9. City Engineer Reports
a. State Rail Bank License
10. 7Vlayor Reports
11. Council Reports
12. Administrator Reports
a. Annual Audit
13. Adjourn
zs College Avenue North • PO Box 668 • Saint ~oseph, Minnesota 56374
Phone 3z.o.363.7zoi Fax 3z,o.363.o34z
TES ......................................................
Lot Split Request The Planning Commission considered a lot split for Coborns and Centra
Care on November 29, 2007. The Planning Commission unanimously
approved the split. Since that time, Coborn's has asked to table action
on the lot split and they are working out some platting issues with
Centra Care. The Centra Care project is still moving forward and they
hope to begin construction in early spring of 2008. Coborn's has not
indicated when they will be constructing. The lot split will corne to the
Council late lanuary or early February.
Residency Requirement Their has been a lot of discussion regarding the position of CSB and SJU
requiring the students to live on campus all four years. I have enclosed
in your packet an email I received from Sonya Gidlow on this matter.
Mike Connolly, SJU, has informed us that SJU will be constructing a 40
unit residential facility that could be open as early as 2009.
Rental Housing Ordinance The Planning Commission will be meeting on December 10 to review a
proposed change to Ordinance 55. The changes are based primarily on
the new ordinance passed by the City of Northfield. We can make
copies available electronically to anyone who wants one.
ST. JOSEPH CITY COUNCIL
December 13, 2007
FOR THE OFFICIAL RECORD PLEA~'E SIGN YOUR NAME AND ADDRESS
NAME ADDRESS
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Council Agenda Item 4a
MEETING DATE: December 13, 2007
AGENDA ITEM: Minutes - Requested Action: Approve the minutes of November
15 and 29, 2007.
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Minutes will come via email.
REQUESTED COUNCIL ACTION: Approve the minutes of November 15 and 29, 2007.
City of St. Joseph
Paid Bills
December 7, 2007
Check
Search Name
Comments
Amount FUND DEPART OBJ
Nbr
000095 EFTPS SS Reg pp 25, $6,6d4.66 101
000095 EFTPS Reg pp 25, pp $4,226.56 101
000095 EFTPS Med Reg pp 25, $2,194.46 101
000096 COMM4SSIONER OF REVENUE Reg pp 25, 25.1, $1,888.02 101
000097 ING LIFE INS & ANNUITY COMPANY Reg pp 25 $794.22 101
000098 PERA Reg pp 25, Con 12 $6,683.46 101
00~099 FIRST STATE BANK L Bartlett $344.65 101 41430 131
000099 FIRST STATE BANK Employee HSA $165.00 101
039644 STEWART, RON reimburse for $225.00 101 41430
$23,166.03
Page 1
City of St. Joseph
Unpaid Bills
December 7, 2007
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
039645 A-1 TOILET RENTAL Memorial Park $63.90 205 45203 410
039645 A-1 TOILET RENTAL Kleinfelter $63.90 205 45203 410
039646 ABBOTT, LONNIE Planning ~70.00 101 41120 103
039647 ACCLAIM BENEFITS administration $10.67 101 45202 137
039647 ACCLAIM BENEFITS administration $10.67 601 49440 137
039647 ACCLAIM BENEFITS administration a10.66 602 49490 137
039647 ACCLAIM BENEFITS administration ~5.00 603 43230 137
039647 ACCLAIM BENEFITS administration $10.00 101 41430 137
039647 ACCLAIM BENEFITS administration $48.00 101 42120 137
039647 ACCLAIM BENEFITS administration $5.00 101 41530 137
039648 ACCLAIM BENEFITS-REIMB Medical $300.00 101
039648 ACCLAIM BENEFITS-REIMB Medical Reimburse $474.27 101
039648 ACCLAIM BENEFITS-REIMB Daycare $86.93 101
039649 AFSCME COUNCIL 65 December $328.95 101
039650 ALL STAR TROPHY 3 plaques $135.89 105 42210 200
039651 ALLIED WASTE SERVICES November service $72.35 101 45201 384
039651 ALLIED WASTE SERVICES November service $72.34 105 42220 384
039651 ALLIED WASTE SERVICES November service $72.34 602 49490 384
039651 ALLIED WASTE SERVICES November service $16,462.76 603 43230 384
039651 AL~IED WASTE SERVICES November service $31.75 601 49420 384
039651 ALLIED WASTE SERVICES November service $313.65 101 45202 384
039652 AMERICAN FIREHOUSE RIT Bags $379.91 105 42220 210
039653 AUTO VALUE PARTS STORES - WEST belts $25.96 101 43125 210
039653 AUTO VALUE PARTS STORES - WEST Oil, Air, fuel, $405.25 101 43125 210
039653 AUTO VALUE PARTS STORES - WEST fuel filters $39.25 101 43125 210
039653 AUTO VALUE PARTS STORES - WEST 5 gal grease $77.88 101 43125 210
039653 AUTO VALUE PARTS STORES - WEST Power stearing $105.83 101 43120 210
039653 AUTO VALUE PARTS STORES - WEST power serv diesel $66.64 101 43125 210
039653 AUTO VALUE PARTS STORES - WEST marker lights $30.11 101 43125 210
039654 AUTOMATIC SYSTEMS Emergency Ser $720.00 601 49410 220
039655 BF.E LINE SERVICE CENTER replace serp belt $22.86 101 45202 220
039655 BEE LINE SERVICE CENTER replace serp belt $22.87 101 43120 220
039655 BEE LINE SERVICE CENTER replace serp belt $22.86 601 49440 220
039655 BEE LINE SERVICE CENTER replace serp belt $22.86 602 49490 220
039656 BERGHORST, BRUCE Rlanning $70.00 101 41120 103
039657 BROWN BELL, ALISON Planning $70.00 101 41120 103
039658 C& L EXCAVATING lower manholes, $10,267.20 490 43120 530
039659 CAMERA TRADER photo finish $4.46 101 42120 210
039659 CAMERA TRADER photo finish $9.74 101 42120 210
039660 CENTRACARE CLINC 17 Flu Shots $476.00 105 42210 305
039661 CENTRAL HYDRAULICS hydraulic hose unit $76.89 101 43125 210
039661 CENTRAL HYDRAULICS filter unit 91 $69.05 101 43125 210
039662 CENTRAL MCGOWAN Medical oxygen $43.14 105 42270 210
039663 CENTRAL MOTORCAR SPECIALTIES Repair Unit 5556 $2,874.93 101 42152 220
039664 CITY OF SARTELL Metro Citizens $249.39 101 42120 307
039665 CITY OF ST. CLOUD November usage $16,943.27 602 49480 419
039666 CITY OF ST. JOSEPH batteries $8.55 101 41530 200
039666 CITY OF ST. JOSEPH postage $0.86 101 41430 322
039667 COLD SPRING VETERINARY CLINIC Novmeber services $464.38 101 42700 300
039668 CONTINENTAIL RESEARCH CORP Adj wrench, clamp $112.26 101 43120 240
039668 CONTINENTAIL RESEARCH CORP Adj wrench, clamp $112.26 602 49480 240
039668 CONTINENTAIL RESEARCH CORP Adj wrench, clamp $112.26 101 45202 240
039669 EAST SIDE OIL COMPANY filter disposal $6.88 101 45202 384
039669 EAST SIDE OIL COMPANY filter disposal $6.87 601 49440 210
039669 EAST SIDE OIL COMPANY filter disposai $6.87 101 43120 ~ 384
039669 EAST SIDE OIL COMPANY filter disposal $6.88 602 49490 384
039670 EHLERT, CORY Planning $70.00 101 41120 103
039671 FRONT LINE FIRE AND RESUCE microphone for $106.50 101 42500 326
039672 HAWKINS WATER TREATMENT GROUP credit memo -$7.18 601 49421 210
039672 HAWKINS WATER TREATMcNT GROUP Agua Hawk 9907 $117.68 601 49421 210
039673 HEARTLAND DOOR SALES INC. repair doors 2& 3 $76.12 105 42280 220
039674 HOLIDAY STORES fuel-Novmeber $49.00 101 43120 210
Page 1
City of St. Joseph
Unpaid Bills
December 7, 2007
Check
Search Name
Comments
Amount FUND
DEPART
OBJ
Nbr
039675 IN{TITATIVE FOUNDATfON 2007 Community $1,500.00 101 49200 430
21~
039676 INTERSTATE POWER SYSTEMS INC bearings $63.94 101 43120 171
039677 KEEPRS, INC/CY'S UNIFORMS J Tiffany-gloves $14.99 101 42120 171
~39677 KEEPRS, INC/CY'S UNIFORMS J Klein-gfoves $45.98 101 42120 171
INClCY'S UNIFORMS
039677 KEEPRS D Magaard-boots $37.99 101 42120
,
INC/CY'S UNIFORMS
039677 KEEPRS D Magaard Rain -$182.92 101 42120 171
,
INC/CY'S UNIFORMS
039677 KEEPRS P Jansky-Shirt $64.37 101 42120 171
,
INClCY'S UNIFORMS
039677 KEEPRS D Magaard-knife $63.93 101 42120 171
,
INC/CY'S UNIFORMS
039677 KEEPRS B Meyer-Stinger $23.42 101 42120 171
,
039678 KRIS ENGINEERING INC cutting edges $1,229.18 101 43125 210
039679 LAW ENFORCEMENT LABOR SERVICES December $276.50 101
103
039680 LESNICK, MARGE 5 Planning Comm $175.00 101 41120 300
039681 LINGL, GREG & JULIE November services $280.00 101 41942
039682 LI7TLE FALLS MACHINE, INC tubes, bushings $312.01 101 43125 210
210
1NC
039682 LITTLE FALLS MACHINE Ifit arm, truck rev $93.41 101 43120
,
039683 LOSO"S STORE suppl+es $9.06 101 42120 21~
039684 LOSO, NATHAN meeting $110.00 101 41950 103
21 ~
039685 MANEY INTERNATIONAL INC. strobe light unit 89 $144.52 101 43125
039685 MaNEY INTERNATIONAL INC. Repair braking $804.98 101 43125 210
INC.
039686 MELROSE MOTOR Unit 90, 91 belts, $330.69 101 43120 210
,
039687 MEtJARDS flashlights $30.69 105 42220 210
039688 MIDWAY IRON AND METAL 2' 6" round bar $29.78 101 43120 210
039689 MOBILE VISION battery, mic, VLP $51.07 101 42151 210
CHARLES
039690 MUSKE Planning $70.00 101 41120 103
,
039691 NORTH AMERICAN SALT COMPANY Bulk coarse salt- $3,5~8.51 101 43125 210
039692 NORTHERN STATES SUPPLY INC DeWalt took kit 4 $128.13 101 43120 240
039692 NORTHERN STATES SUPPLY INC DeWalt took kit 4 $128.13 101 45202 240
.
039692 NORTHERN STATES SUPPLY INC DeWalt took kit 4 $128.13 601 49421 240
039692 NORTHERN STATES SUPPLY INC DeWalt took kit 4 $128.14 602 49480 240
039693 ONE CALL CONCEPTS, INC notification- 546.40 601 49440 319
039693 OKc CALL CONCEPTS, INC notification- $46.40 602 49490 319
039694 PITNEY BOWES postage S5.62 601 49440 322
039694 PITNEY BOWES postage $37.34 101 42120 322
039694 PITNEY BOWES postage $90.55 101 41430 322
039694 PITNEY BOWES postage ~6.88 105 42210 322
~39695 PRINCIPAL LIFE Dentalf, Life $2,190.67 101
039696 QWEST-TELEPHONE November service $8.44 101 45201 321
039696 QWEST-TELEPHONE November service S8.44 101 42151 321
039696 QWEST-TEIEPHONE November service $8.44 101 41430 321
039696 QWEST-TELEPHONE November service $8.44 105 42250 321
039696 QWEST-TELEPHONE November service S8.44 150 46500 321
039696 QWEST-TELEPHONE November service 58.44 602 49470 321
039696 QWEST-TELEPHONE November service $8.44 602 49473 321
039696 QWEST-TELEPHONE November service $8.44 602 49471 321
039696 QWEST-TELEPHONE November service $8.47 602 49490 321
039696 QWEST-TELEPHONE Ir'ovember service $8.44 602 49472 321
039696 QWEST-TELEPHONE November service $8.44 601 49440 321
039697 RANDY JOHNSEN SIGNS lettering snowpfow $175.00 101 43125 210
039698 RED'S AUTO ELECTRIC altemator unit 90 $219.82 101 43125 210
039699 SALZER, JEROME bales for sliding hill $180.00 101 45202 210
039700 SCHWIETERS CHEV-COLD SPRING Transmission $34.14 i01 45202 220
039700 SCliWIETERS CHEV-COLD SPRING Transmission $34.15 101 43120 220
039700 SCHWiETERS CHEV-COLD SPRING Transmission $34.15 601 49440 220
039700 SC'iWIETERS CHEV-COLD SPRING Transmission $34.14 602 49490 220
039700 SCHWIETERS CHEV-COLD SPRING Tires unit 26 $187.38 101 43120 210
039700 SCHWIETERS CHEV-COLD SPRING Tires unit 26 $187.38 101 45202 210
039700 SCHWIETERS CHEV-COLD SPRING Tires unit 26 $187.38 601 49440 210
039700 SCHWIETERS CHEV-COLD SPRING Tires unit 26 $187.39 602 49490 210
039701 ST. JOSEPH FfRE RELfEF ASSN Fire relief fund $3,000.00 105 42220 448
039702 ST. JOSEPH NEWSLEADER Amend to Ord 84 $35.75 101 41130 3~0
039702 ST. JOSEPH NEWSLEADER Truth n Taxation $175.50 101 41530 340
039703 STANLEY STEEMER clean fire hall floors $391.72 105 42280 300
Page 2
~+~ Council A enda Item C.
CCf'1' t)E ti7: J[~F:I~EI g ~
MEETING DATE: December 13, 2007
AGENDA ITEM: 2007 Jade Road Improvements
SUBMITTED BY: Randy Sabart
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COiJNCIL ACTION: Application for Payment No. 3
BACKGROUND INFORMATION:
BUDGET/FISCAL IlVIPACT:
ATTACHMENTS:
$226,210.54
Application for Payment No. 4
REQUESTED COUNCIL ACTION: Approve Application for Payment No. 4
P:~PT~S\STJOE\common~D39 Req Council Action10605 pmt 4 121307.doc
~
~~
SEH
December 4, 2007 RE: St. Joseph, Minnesota
• ~ 2007 Jade Road Improvements
. SEH No. A-STJOE 0605 14
Honorable Mayor and City Council
c/o Judy Weyrens
City of St. Joseph
25 College Avenue North
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
Enclosed please fmd Application for Payment No. 4 for this project.
We reviewed this application and it appears to be in order. When payment is made, sign all copies of the
Application for Payment and distribute as follows:
R. L. Larson Excavating, Inc.
SEH
City of St. Joseph
If you have any questions, please feel free to call us.
Sincerely,
Randy J. Sabart, PE
Project Manager
djg
Enclosures
P:~PTSISTJOE1060500~SPECS - OTHERWPLO.DOC
Short Elliott Hendrickson Inc., 1200 25thAvenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer ~ www.sehinc.com ~ 320.229.4300 ~ 800.572.0617 ~ 320.229.4301 fax
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CI'1'1' OF 87: J(kSEsi'Ei
Council Agenda Item ~
MEETING DATE: December 13, 2007
AGENDA ITEM: 2006 Trunk Water Main Improvements (A-STJOE 0602)
SUBMITTED BY: Tracy Ekola
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COiJNCIL ACTION: Approved Application for Payment No. 3
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT: $10,846.39
ATTACHMENTS: Application for Payment No. 4(FINAL)
REQUESTED COiJNCIL ACTION: Approve Application for Payment No. 4(FINAL)
P:~PT1S\STJOE\common~D39 Req Council Action\0602 pmt 4 F 121307.doc
~
~~
SEH
November 13, 2007
Honorable Mayor and City Council
c/o Judy Weyrens
City Administrator
City of St. Joseph
25 College Avenue North
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council: ,
RE: St. Joseph, Minnesota
2006 Trunk Water Main Improvements
SEH No. A-STJOE 0602 14
Enclosed please find Application for Payment N~o. 4(FINAL) for this project.
We have reviewed this application and it
and distribute as follows:
to be in order. When payment is made, sign all copies
Randy Kramer Excavating, Inc.
SEH
City of St. Joseph
Also enclosed for your files is the following fmal paperwork for this project:
• Final Statement
• Consent of Surety to Final Payment
• Lien Waivers
• IC-134
If you have any questions, please feel free to
us.
Sincerely,
~
~
Tracy L. Ekola, PE
Project Manager
djg
Enclosures
c: Randy Sabart, SEH
P:~PT'VS~S"I'JOE1060200~SPECS\APL-O.DOC
Short Eiliott Hendrickson Inc., 1200 25ti Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer ~ www.sehinc.com ~ 320.229.4300 ~ 800.572.0617 ~ 320.229.4301 fax
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Council Agenda Item -1 ~
c['t'a`'U!F s'r. ac~r:~-x
MEETING DATE: December 13, 2007
AGENDA ITEM: 2007 East Side Improvements
SUBMITTED BY: Tracy Ekola, PE .
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Approved Application for Payment No. 4.
BACKGROUND INFORMATION:
BUDGETiFISCAL IMPACT:
ATTACHMENT5:
$12,675.24
Application for Payment No. 5
REQUESTED COiJNCIL ACTION: Approve Application for Payment No. 5
P:~P'I1S\STJOE\common~D39 Req Council Action\0710 pmt 5 121307,doc
~
~_
SEH
December 3, 2007 RE: St. Joseph, Minnesota
2007 East Side Improvements
SEH No. A-STJOE 0710 I4
Honorable Mayor and City Council
c% Judy Weyrens
City of St. Joseph
25 College Avenue North
PO Box 668
St. 7oseph, MN 56374-0668
Dear Mayor and Members of the Council:
Enclosed please fmd Application for Payment No. 5 for this project.
We reviewed this application and it appears to be in order. When payment is made, sign all copies of the
Application for Payment and distribute as follows:
Hardrives, Inc.
SEH
City of 3t. Joseph
If you have any questions, please feel free to call us.
Sincere y,
C~~ /~ -
/~~~
Tracy Ekola, PE
Project Engineer
dj g
Enclosures
c: Tracy Eko1a, SEH
P:\PT~S~stjoe\071000\Spas OtherWPLO.doc
Short Elliott Hendrickson Inc., 1200 25thAvenue South, P.O. Box 1717, St, Cloud, MN 56302-1717
SEH is an equal opportunity employer ~ www.sehinc.com ~ 320.229.4300 ~ 800.572.Ob17 ~ 320.229.4301 fax
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MEETING DATE: 12/13/07
AGENDA ITEM: Addition of New Police Reserves
SUBMITTED BY: Peter E. Jansky, Chief J
Council Agenda Item
BOARD/COMIVIISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROiJND INFORMATION: The St. Joseph Police Reserve has been a part of the police
department since the 1960's. They have assisted the officers for things such as crowd control to
assisting in homicide investigation. The reserve officers are not paid except for special events and
that is covered by the persons holding the event. Currently we have six reserve officers on our
department. I anticipate that we will loose another two, one to a full time police position in another
community and one that may be taking a job in another state. I would like to bring that number to
nine total. This would assist us in having enough persons to work the 4"' of July and other big
events.
In the past we have hired reserve officers that are eligible to be licensed to part time and full time
positions on our department.
BUDGET/FISCAL IMPACT: $500.00 per officer
ATTACHMENTS: None
REQUESTED COLTNCIL ACTION: Pass to allow.
~~~~
C~7ti UF l~T. JClQa VEi
MEETING DATE: December 13, 2007
Councii Agenda Item
AGENDA ITEM: Capital Improvement - Requested Action: Approve the expenditure of up to $
3,000 for the expansion of the dugouts at Schneider Field.
SUBMITTED BY: Finance on behalf of the Park Board
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Pat Schneider has approached the Park
Board on two separate occasions seeking funding assistance for the dugouts at SChn2id21' FI21d.
Schneider had indicated that he would raise the funds and the Park Board allowed Schneider to move
forward with demolition when half the funding is secured. At that time the Park Board did not allocate
any funding for the expansion.
Schneider came back to the Park Board at their last meeting and asked for funding to cover the short fall
of approximately $ 3,000 which they have subsequently approved.
PREVIOUS COUNCIL ACTION: Schneider came to the Council seeking authorization to demolish the
dugouts and construct new facilities. The Council expressed concern that the funding is not in place and
Schneider assured the Council that he could secure the financing.
BACKGROUND INFORMATION: The St. Joseph Saints requested donations from area non-profit
organizations and individuals to replace the dugouts at Memo~ial Park. Once half of the donations were
received, the ball team was allowed to demolish the old and begin construction on the new dugouts.
Work began in late August. The dugouts are almost complete. Final checklist items will be completed
after the 2008 spring thaw.
To date, the Saints received $10,800 in donation pledges. Construction costs are estimated to be
$13,799. The project will be short $2,999. St. Joseph Saints would like the City to cover the short-fall
using Park Dedication Fees. Park Dedication Fees can only be used for park improvements. The
increased size of the dugouts (30% larger) can be considered an improvement for a total up to $4,200 of
the project costs.
The Park Board made a motion to approve the use of Park Dedication Fees in the amount of $3,000 for
the Memorial Park dugouts. The Park Board reduced the 2008 Cloverdale Park budget by $3,000 to
cover the shortfall.
The enabling Ordinance for Park Board gives the Board the authority to spend up to $ 3,000 without
Council approval, provided the annual Park Board Budget is approved. 5ince this matter has previously
been before the Council and the dugouts are not part of an approved budget, the City Council must
approve the expenditure.
BUDGET/FISCAL IMPACT: $3,000
ATTACHMENTS: Baseball Dugout Project Update
REQUESTED COUNCIL ACTION: Approve the budget adjustment of $3,000 from Cloverdale Park to the
Memorial Park dugouts as presented, authorizing the expenditure.
Memorial Park
Schneider Field
Baseball Dugout Project Update
11 /26/07
Ex enses
Demolition - Mike Duetz and Justin Honer TBD (bill not yet submitted)
Saldana Concrete $7,494.00
- $194.00 discount
$7,300.00
Lifestyle Builders (construction materials) $6,400.00
C.A.P. Enterprise (18'/4" bench angle iron) $99.00
Misc. (benches, shelving, concrete paint, etc.) TBD in Spring 2008
Total $13,799.00
Incame
Anonymous Donation $5,000
St. Joseph Lions $2,000
First State Bank of St. Joseph $1,000
St. Joseph JC's $500
St. Joseph American Legion Post #328 $ 0
St. Joseph Recreation Association $ 0
Anonymous Donation $2,300
Total $10, 800
-----------------------------------------------------------------------
Balance Needed $2,999.00
Submitted by,
Pat Schneider
crrt a~ sr ac~sa.rH
Councii Agenda Item ~_
MEETING DATE: December 13, 2007
AGENDA ITEM: Maintenance Agreement- Authorize execution of a
Maintenance Agreement between the City of St. Joseph and Front Line Plus Fire and Rescue for the
emergency sirens.
SUBMf'TTED BY: Peter Jansky, Police Chief
BOARD~COMMISSIONfCOMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: The City Counci) has recently added the responsibilities of Emergency
Services Director to my responsibilities as Police Chief. In the past the position was held by various
members of the St. Joseph Fire Department.
BACKGROUNO INFORMATION: The City currently has two emergency sirens, one located near the
water tower and one on Baker Street East. The sirens operate off of batteries that are located under
each of the two sirens. These batteries are charged by equipment in the same cabinet. This equipment
needs to be checked and documented for safety and fiability reasons.
In the past the Maintenance staff has trouble shot problems and would call for repairs. The sirens
should be maintained by certified professionals on a routine basis. I want to assure that when needed
the sirens are operationaf. We do not have anyone on staff that is certified in this area.
Front Line Plus Fire and Rescue has installed the current sirens and are certified professionals. For $ 100
per year per siren, they will perform two annual inspections on the sirens. For the nominal fee they are
asking, I would recommend the City enter into a service agreement with Front Line Plus Fire and Rescue.
This service agreement will not replace the monthly test, it will be in addition.
BUDGET/FISCAL 1MPACT: $ 200.00 - Emergency Siren Budget Item
ATTACHMENTS: Service Agreement
REQUESTED C~UNCIL ACTION: Authorize execution of the Service Agreement between the City of St.
Joseph and Front Line Plus Fire and Rescue for.an annual fee of $ 100 per siren.
FR(JNTLI~ITE PLU~
FIRE A,ND RESCUE
1-84U-879-3177
Effective January lst, 2008
Frontiine Plus Fire and Rescue af Monticello, Minnesota hereby proposes the
following contract far users of Whelen Outdoor Warning Products.
To ensnre quality operation and longevity Qf Whelen Outdoor Warning Products, it
is necessary to perform semi-annual maintenance of siren systems. This inciudes
maintenance of the batteries, cabinet assembly, electronics, and other components of
the siren system.
As a factory authorized service outlet, Frontline Plus Fire and Rescue proposes to
perform this work the factory-recommended two (2) times each year. This inctudes
once in the spring and once in the fa11.
Frontline Plus will perform maintenance duties daring the spring and/or fall
seasons under contract of t6e owner andior operator of each individual siren. This
contract will carry an annnal fee of $lU0 for each Whelen Siren.
The specific dates that maintenance is to be completed upoa will ultimately be under
the authority and convenience of Frontline Plus, bnt will be within spring and fall
seasons, respectfuIly. Frontline Plus will coordinate these dates with each user.
In addition, Frontline Plus will gather, record, and store records of maintenance for
each individual siren site that carries a service contract. These records will be made
exclusively available to the owner/operator of each site. T6ese tecords will not be
shared untess requested, and will only be shared with personnel authorized by the
siren's owner/operator.
This will be a maintenance cvntract only, Frontline Plus will perform maintenance
duties as outlined in the Whelen operafion and installation manuals by the factory.
Any parts or labor that falls outside of this contract will be billed accordingly.
Replacement batteries, service af individual components, or ather expeases ~re all
ezcluded from this contract. Repair of companents or other services can be
provided by Frontline Plns and will be handled accordingly.
This contract applies ezclusively to customers {owners and operators) of Whelen
products. In a siren system that has sirens of different manufacturers, only the
Whelen sirens will be maintained under this contract. In addition, Frontline Plus
will not gather or record data on sirens of other manufacturer. This includes, but in
not limited to; Federal Signal Corporation, American Signa[ Corporation, or
Acoustical Technologies, Inc.
The purchaser of this contract will be billed for the annual contract after January
lst, 2008. The amount biiled will be affected npon the total number of sirens
requested for maintenance. Each individual siren will carry a charge of $100; this is
a one-time charge per siren per year. With an authorized signature on this form,
the contract will begin Jannary lst, 2008 and will end December 31st, 2008. The
purchaser will be billed before the first maintenance service is gerformed. If
Froniline Plus fails to perform maintenance service or becomes unable to perform
duties, the amount will be refunded to the purchaser.
A copy of this document with an invoice wiII be provided to the purchaser of this
contrac~
Authorized signature
Position or title
Frantline Plus authorized signature
Date
Siren Locatiop (street or GPS)
Date
s+~'''
crrv ar? ~+~: Jc~F vH
Council Agenda Item ~ I _
MEETING DATE:
December 13, 2007
AGENDA ITEM: Reserve Officer Policy - requested Action: Accept the Reserve
Officer Policy as recommended by the Police Chief.
SUBMITTED BY: Peter Jansky, Police Chief
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: The City Council has previously authorized the formation of the Police
Reserve Program. The program has been operating since the early 1960's.
BACKGROUND INFORMATION: As stated above the City has utilized a police reserve program for the
past 45+ years. As the time they were established policy manuals were not prepared for all functions.
While updating the current police policies it was noted that there is not a policy and procedure manual
for the reserves. Therefore, the attached manual will assist the persons in our reserve program as to the
do's and don'ts of the program. The manual also spells out exactly what we expect of the persons in the
program. As you can see from the manual we staff a minimum of five reservists. This program is a
valuable asset to the department and residents.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Reserve Officer Policy & Procedure
REQUESTED COUNCIL ACTION: Authorize execution of the Police Reserve Officer Policy and Procedure
manual as recommended by the Police Chief.
ST. JOSEPH POLICE DEPARTMENT
Reserve Officer
Policies and Procedures
Sub'ect: Reserve Officer Pro ram Polic Number:
Issue Date: Revision Date: 12/OS/2007
Approval Authority Title and Signature: Peter E. Jansky, Chief of Police
POLICY
It is the policy of the St. Joseph Police Department to operate and maintain a Police Reserve program. The Police
Reserve program is to augment the police department with well trained, uniformed Reserve officers to be utilized
in situations that:
Will be of such duration so as to deplete the regular patrol force on the street; or
The number of regular officers on duty is inadequate to cope with the situation.
PROCEDURE
The following established guidelines will provide for the operation and administration of the St. Joseph Police
Reserve program. This shall apply to all St. Joseph Police Department personnel.
DEFINITIONS
Commanding Officer(s): The Chief of Police and the Sergeant of the City of St. Joseph shall be the commanding
officer(s) of the St Joseph Police Reserve Program
Reserve Coordinator: A officer from the St Joseph Police Department uniform division appointed by the Chief of
Police to coardinate all activities of the St Joseph Police Reserve program. This officer will have met the training
requirement prescribed for full time law enforcement officer by the Minnesota Police Officer Standards and
Training Board. And to whom law enforcement power of arrest has been delegated pursuant to Minnesota State
statute.
Reserve Ser eant(s): Civilian member(s) of the St Joseph Police Department Reserve program appointed by the
Chief of Police to supervise members of the Reserve program. The Reserve sergeant(s) are under the direct
supervision of the Commanding Officer(s), and the Reserve Coordinator.
Reserve Officer: A citizen appointed by the Commanding Officer(s) and the Reserve Coordinator to fill the
position of Reserve officer within the St Joseph Police Reserve program.
ORGANiZATTON OF THE RESERVE OFFiCER PROGRAM ~
A. The Chief of Police and/or the Police Sergeant of the City of St. Joseph shall be the conunanding officer(s) of
the St Joseph Police Reserve program.
B. The Reserve Coordinator of the St Joseph Police Reserve program shall coordinate all activities of the
Reserve program, including but not limited to duty assignment, off-duty assignments, training, hiring,
discipline, and evaluation.
C. The Reserve Coordinator shall serve at the pleasure of the Chief of Police and be responsible for
supervising the Reserve program in conjunction with the Police Sergeant. The Reserve Coordinator will
also chair the monthly Reserve meetings. **Should the position of Reserve Coordinator become vacant,
it will be the responsibility of the Police Sergeant to make recommendations to the Chief of Police for the
filling of that vacancy.
D. Reserve Sergeant(s) shall serve at the pleasure of the Chief of Police and will be directly responsible for
the supervision of Reserve officers. The Reserve Coordinator may ~lso assign the Reserve Sergeant(s) to
specific administrative functions for the Reserve program, i.e., personnel, training. **Upon a vacancy of
a Reserve Sergeant position, it shall be the responsibility of the Police Sergeant and the Reserve
Coordinator to make recommendation to the Chief of Police for the filling of that vacancy.
MEMBERSHIP
A. The total membership of the Police Reserves may be equal to the number of regular sworn personnel of
the St Joseph Department and shall be maintained at not less than five (5) members. Whenever the
membership falls below the minimum number, every effort shall be ~ade to recruit additional personnel.
B. Candidates for membership with the St Joseph Reserve program shall be required to provide documents
from a current physician stating the Candidate has no limitations to perfornl the duties assigned with
being a St Joseph Police Reserve. The St Joseph Police Department may require additional physical
examinations of a Candidate. They will be subject to a background investigation by the police
department and will be fingerprinted and photographed as part of that background investigation.
Candidates may not have any entries in their criminal history that would exclude them from becoming a
sworn officer by Minnesota Board of Peace Officer Standards and Training regulations. They must also
have a valid Minnesota driver's license with a good driving record.
C. Persons in occupations or professions likely to have a potential conflict of interest shall not be eligible for
selection as a Reserve officer. The Chief of Police will be the final authority in determining if a conflict
of interest exists. The following categories are examples of ineligibility:
1. Persons currently employed by the City of St. Joseph,
2. Persons currently employed as private detectives or similar occupations,
3. Members of other police agencies,
4. Bail bondsmen or attorneys,
5. Employees of state, county, and municipal agencies which prohibit the acceptance of
appointments as Reserve officers
D. There shall be no discrimination in the selection/appointment to rriembership of the St Joseph Police
Reserve program because of race, color, creed, religion, national origin, sex, marital status, status with
regard to public assistance, disability, age and/or familial status.
E. All members of the St Joseph Police Reserve unit shall be appointed with approval by the Chief of Police
after having been recommended for appointment by the Police Sergeant and the Reserve Coordinator.
RESERVE OFFICER AUTHORTTY
Reserve officers' services are utilized by the St Joseph Police Department to provide supplementary assistance at
special events, traffic or crowd control, and administrative or clerical assistance. A Reserve officer's duties do
not include enforcement of the general criminal laws of the state, and the officer does not have full powers of
arrest (other than those granted any citizen) or authorization to carry a firearni on duty (including pernut holders).
1. Reserve officers may not initiate traffic citations or criminal arrests except as directed by a sworn
St Joseph Police Officer.
Reserve officers will not accept any assignment without official sanction by the police
department. Any and all assignments will be initiated through a supervisor with the police
department.
Reserve officers will not accept any financial remuneration as a result of assignment or duties
unless such authorized remuneration is processed through th~; St Joseph Police Department.
At all times, Reserve Officers, regardless of rank, are subordinate to sworn officers of the St
Joseph Police Department.
RESERVE OFFICER RULES AND REGULATIONS
A. Reserve officers serve at the pleasure of the Chief of Police.
B. Reserve officers shall be subject to the rules, regulations, policies, and procedures of the St Joseph Police
Department.
C. Reserve officers shall serve a minimum of ten (10) hours of voluntary duty each month in addition to
attending monthly meetings. The Commanding Officer(s) or the Reserve Coordinator may, if the need
arises; call for special meetings in addition to these monthly requirements.
D. Reserve officers shall not miss more than two (2) monthly meetings in a calendar year without
authorization from the Commanding Officer(s) or the Reserve Coordinator. Reserve officers may be
excused from monthly meeting attendance for reasons such as illness, conflict with primaiy work
responsibilities, funerals, etc.
E. Full or part-time paid employees of the City of St. Joseph are not eligible to become Reserve officers
(Federal court law). •
DUTIES OF RESERVE OFFICER
Upon assignment to the Reserve Officer program, Reserve officers will be assigned to the St Joseph Police
Department Patrol Division to:
A. Assist sworn officers in the perforn~ance of their law enforcement duties.
B. Assist sworn officers at special events, traffic, and/or crowd control, and other functions, which may be
assigned by a sworn member of the St Joseph Police Department.
TRAINING
All officers of the Reserve program will be trained by a certified instructor, or by a certified instructor approved
by the Commanding Officer(s), of the St Joseph Police Department prior to being able to carry and use OC
(pepper spray) and ASP (exp. baton). All attempts will be made to provide the following training on an annual
basis:
-Use of force
-Infectious disease prevention
-ASP refresher
-Defensive tactics
-Firearms familiarization
-Handcuffing
-Pressure points
-OC refresher
AUTHORIZED UN[FORM
The authorized uniform for Reserve officers shall be identical to that worn by sworn officers with the exception
that the badge shall bear the title of Reserve officer and the uniform shirt will be light blue. Sergeants will
identify their rank with lapel pins. Seasonal changes in the style of uniform will follow that of the Patrol
Division. No officer, acting in the scope of an on-duty Reserve officer, will carry any handgun on his or her
person. Reserve officers will not wear, carry, or display any part of their uniforni, provided by the department,
outside of their scope of duty, without approval of the Commanding Officer(s) and/or Reserve coordinator.
OWNERSHIP OF POLICE DEPARTIVIENT PROPERTY
Reserve officers will be supplied ~vith summer and winter uniforms, badges, identification cards, ete. These items
will remain the property of the St Joseph Police Department and upon resignation or dismissal from the Reserve
program they shall be turned into the Department. Reserve officers may purchase approved additional uniforms
at their own expense and will he provided shoulder patches for them (patches remain department property). These
additional uniforms will need to be approved by the Commanding Officer(s) and/or the Reserve Coordinator.
Reserve officers will not wear, carry, or display any other equipment than that provided by the department
without approval of the Conunanding Officer(s) and/or Reserve coordinator.
AUTHORITY OF THE CHIEF OF POLICE
The Chief of Police is the appointing authority and retains authority to rescind the appointment of any Reserve
officer and to limit the extent of authority that he delegates in this program. The Chief is the final authority over
all matters of policy and procedure, and he retains the right to amend, suspend, change, delete, or add to the
provisions of this order.
I have read, understand, and agree with the Reserve Program Policies
and Procedures. .
Reserve Officer
Date
Commanding Officer Date
Reserve Coordinator
Date
crry a~ ~~r acrsF wH
MEETING DATE:
Council Agenda Item ~_
December 13, 2007
AGENDA ITEM: Liquor License - Requested Action: Issue the 2008
Cigarette, Amusement, Off Sale Non Intoxicating and On Sale Non Intoxicating License for the attached
list.
SUBMITTED BY: Administration
BOARDJCOMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: Annually the City Council approves the following business licenses:
Cigarette, Amusement, Off Saie Intoxicating and On Sale Intoxicating. Before they are placed on the list
for Council approval, the required submittals have been received (proof of insurance, payment).
The numbec on the attached sheet indicates the actual ficense number. If there is no number they did
not apply for that particular license. Establishments are mailed afl the applications for ficenses and they
only submit what they choose. We have seen a decrease this year in cigarette licenses.
Also, the licenses at this time are only for malt (non intoxicating). The Counci{ reviews the intoxicating
liquor licenses in May or June. .
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Listing of licenses
REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute the 2008 Cigarette,
Amusement, Off Sale Intoxicating and On Sale Intoxicating Licenses.
NON-INTOXICATINGJCIGARETTE/AMUSEMENT/ENTERTAINMENT
LICENSE APPLICANTS 2008
January 1, 2008 to December 31, 2008
o~n °A
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Licensee Name
~ ~
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American Legion Post 328 #-o~ # oa
Bo Diddley's #-ol
Casey's General Store #22 #-oZ
Church of St. Joseph #-oz
Coborn's Inc. #-03
College of St. Benedict
El Paso Club & Lanes #oz
JM Oil Company ~-os
La Playette, Inc. #03
Local Blend #-05
Loso' Main Street Pub #os
Loso's Store #-os
Sal's Bar & Grill #-09 ~06
St. Joe Amoco Liquor ~-~o #-oi
St. Joseph Liquor Sho pe #-~ 1
St. Joseph Recreation Association #-03
St. Joseph Saints Baseball ~-04
Stonehouse Tavern & Eatery #o~
Trobec's Event Center #og
~~JI~~ ~ "`~
C[7'1 OE ST. JUSl~.'1'Ei
MEETING DATE:
December 13, 2007
Council Agenda Item ~ ~`-
AGENDA ITEM: Liability Insurance - Requested Action: Authorize the
Administrator to execute the LMCIT Liability Coverage Waiver Form, verifying that the City does not
waive the monetary limits on tort liability.
SUBMITTED BY:
Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Annually the Council must determine if the City waives the tort limits for
liability insurance. Each year the City has reviewed the provision and opted to not waive the monetary
limits.
BACKGROUND INFORMATION: The tort limits establish the maximum amount that an individual can try
and recover through a liability claim. If the City does not waive the rights, the maximum an individual
can recover from a single incident is $ 300,000 or $ 1,000,000 for all claimants of a same incident. If the
City waives the monetary limits on tort liability, the maximum recovery an individual can claim is $
1,000,000 per single occurrence. Simply put, this provision limits the amount the City can be sued for a
single event. Waiving the monetary limits would add additional premium an allow individuals to sue for
a larger amount.
BUDGET/FISCAL IMPACT: If the City waives the limits, an additional premium of 3.5% of the
Liability Premium will be charged. For the year 2007, the additional fee is anticipated in excess of $
1,000
ATTACHMENTS: Liability waiver form
REQUESTED COUNCIL ACTION: Authorize the Administrator to sign the Waiver form indicating the City
does not waive the tort limits.
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
LIABILITY COVERAGE - WAIVER FORM
Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide
whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The
decision to waive or not to waive the statutory limits has the following effects:
o If fhe city does not waive the statutory tort (imits, an individuai ciaimant would be able to recover no.
more than $300,OOO.on any claim to which the statutory tort limits apply. The total which all claimants
would be able to recover for a single occurrence to which the statutory to~t limits apply would be
limited to $1,000,000. These statutory tort limits wouid apply regardless of whether or not the city
purchases the optionai excess liability coverage.
o If the city waives the statutory fort limits and does not purchase excess liability coverage; a single
claimant could potentially recover up to $1,000,000. on a single occurrence. The total which all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would
also be limited to $1,000,000., regardless of the number of claimants.
o!f the cify waives fhe statutory tort limits and purchases excess liabilify coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total which all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would
also be limited to the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
This decision must be made by the city council. Cities purchasing coverage must complete and
return this form to LMCIT before the effective date of the coverage. For further information, contact
LMCIT. You may also wish to discuss these issues with your city attorney.
accepts liability coverage lirnits of $ from the
League of Minnesota Cities Insurance Trust (LMCIT).
Check one:
^ The city DOES NOT WAIVE the monetary limits on municipal tort liability established by
Minnesota Statutes 466.04.
^ The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04,
to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city council meeting
Signature/Date Positio
Return this completed form to LMCIT, 145 UniversityAve. W., SL: Paul, MN. 55103-Z044
LMCIT (11/00)(Rev. I1/03) Page 1 of 1
crc7 a~ r~r. ~cxsa;vH
Council Ag~enda Item ` I
MEETING DATE: December 13, 2007
AGENDA ITEM: Treasurer's Report - Requested Action: Accept the November financial
reports and accept the donations for the Schneider field dugouts.
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COiJNCIL ACTION: None
BACKGROUND INFORMATION: November 2007 reconciled cash/investment and budget to actual
position for Council review.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
None
November Financial Reports
REQUESTED COUNCIL ACTION: Accept the November financial reports as presented.
CITY OF ST JOSEPH
Cash and investment- Council Report
Current period: November 2007
FUND
Current
FUND Descr Begin Yr MTD Debit MTD Credit Balance
General $629,699.92 $49,556.26 $133,272.28 $222,923.37
Fire Fund $428,73i.73 $2,889.97 $2,477.54 $501,043.44
Street Maintenanc -$117,187.94 $0.00 $0.00 -$117,187.94
CableAccessFee $6,101.22 $1,396.20 $196.43 $10,544.10
Economic Develop $65,213.21 $144.66 $2,571.78 $34,417.66
TIF 1-3 Borgert (S $4,255.80 $17.08 $0.00 $4,366.88
TIF 1-4 St. Joe De $33,794.48 $143.32 $0.00 $36,645.87
TIF 2-1 Millstream $0.00 $42.40 $0.00 $10,843.43
State Collected Sal $143,544.24 $20,627.73 $0.00 $360,622.24
Park Dedication $149,261.98 $238.34 $216.31 $60,725.95
Recreation Center $43,989.71 $178.93 $0.00 $45,751.90
DARE $373.67 $0.00 $0.00 $373.67
Lake Wobegon Tra -$10,007.08 $0.00 $0.00 -$10,007.08
City Beautification- -$58,940.89 $0.00 $0.00 -$58,940.89
Revolving Loan Fu $48,020.66 $195.32 $0.00 $49,944.35
2004 Equipment C -$1,344.64 $164.49 $72,233.75 -$35,252.43
Fire Facility, 1997 $7,745.03 $0.00 $0.00 $17,798.21
98 Street Improve $215,950.49 $893.09 $42,310.00 $186,053.81
2007 Refunding (9 $0.00 $981,327.35 $23,243.00 $958,084.35
Joseph Street Impr $291,460.29 $1,372.88 $134,877.48 $216,166.43
City Hali Refunded, -$14,891.73 $37.55 $81,74].75 -$71,335.08
City Hall Refunded, $619,535.98 $0.00 $0.00 $619,535.98
20041mprovement $258,190.70 $1,064.46 $121,072.50 $151,107.85
Northland V Improv $122,120.00 $59524 $0.00 $127,982.28
2002Streetlmprov $949,588.00 $1,497.51 $301,168.75 $819,363.83
2002 Equipment C $48,662.05 $201.40 $0.00 $51,501.90
2003 Liberty Pointe $657,739.68 $2,872.44 $409,998.75 $370,092.16
2003 Maintenance -$5,102.26 $0.00 $52,661.25 -$38,067.90
2003 Refunding Fir $98,214.50 $680.27 $182,731.25 -$26,584.16
2003 Cross Over ( $251,940.20 $1,094.69 $125,346.25 $154,565.66
2005 Improve (Hill/ $502,502.36 $2,607.28 $0.00 $637,391.64
Northland Heights/ $836,876.38 $7,177.76 $794,250.00 $342,391.73
2006 Equipment C $7,041.39 $146.59 $64,380.00 -$26,893.41
2006 interior St Im $473,358.12 $4,107.44 $168,784.38 $440,266.68
2007 St Imprv-E Si $0.00 $7,222.32 $48,028.65 $168,768.50
2002 Street Improv -$24,105.87 $308,231.94 $6,138.53 -$435,527.29
2003 Street improv -$45,606.52 $0.00 $0.00 -$45,606.52
Maintenance Facilit -$123,288.37 $0.00 $0.00 -$123,288.37
20041mprovement $24,220.46 $0.00 $0.00 $24,220.46
Cloverdale Area -$479,769.71 $0.00 $0.00 -$502,710.60
2004 Equipment C $5,079.27 $0.00 $0.00 $5,079.27
20051mprovement $570,609.82 $0.00 $21,649.70 $510,353.70
Northland Heights/ $869,331.04 $0.00 $6,428.48 $692,287.17
2006 Interior St Im $689,268.26 $0.00 $2,979.44 $438,245.48
EDA Crossover 20 -$403.00 $403.00 $0.00 -$403.00
2007 Street Impr (J $0.00 $0.00 $230,404.97 $1,107,500.60
CapitalOutlay $424,291.Q4 $0.00 $3,030.65 $371,353.99
Utility F~ctension - $1,627,249.81 $7,112.70 $0.00 $838,121.87
Utility Extension - $0.00 $15,854.53 $0.00 $959,398.87
Water Fund $3,060,486.77 $24,701.80 $526,462.65 $1,362.245.42
Sewer Fund $953,974.70 $22,351.27 $69,599.61 $1,058,109.47
Refuse Collection $328,102.32 $10,304.93 $21,734.66 $249,574.23
Storm Water Utility $116,535.90 $3,697.50 $4,388.42 $289,789.50
12/06/07 2;13 PM
Page 1
$14,682,413.17 $13,013,748.23
CITY OF ST JOSEPH
Council Month End Revenue Summary
Current Period: November 2007
FUND FUND Descr
101 General
105 Fire Fund
108 Cable Access Fee
150 Economic Development
155 TIF 1-3 Borgert (SKN)
156 TIF 1-4 St. Joe Development
157 TIF 2-1 Millstream
200 State Collected Sales Tax
205 Park Dedication
210 Recreation Center
250 Revolving Loan Fund
307 2004 Equipment Certificates
317 Fire Facility, 1997
319 98 Street Improvement
320 2007 Refunding (98/99 St Bon
321 Joseph Street Improvement
322 City Hall Refunded, 2005
323 20041mprovements/Northland
324 Northland V improvement
325 2002 Street Improvement
327 2002 Equipment Certificates
328 2003 Liberty Pointe Street Imp
329 2003 Maintenance Facility
331 2003 Refunding Fire Hall
332 2003 Cross Over (93 Streets)
333 2~05 lmprove (HilllClover)
335 Northiand HeightslTrans Corri
337 2006 Equipment Certificate
338 2006 Intecior St Improvements
341 2007 St Imprv-E Side/Jade/8
437 2006 Equipment Certificate
440 2006 8th Ave Improvement
441 2007 Street Impr (Jade Rd/E
501 Utility Extension - Water
502 Utility Extension - Sewer
601 Water Fund
602 Sewer Fund
603 Refuse Collection
651 Storm Water Utiiity
2007
2007 YTD November 2007 2007 YTD % of
Budget 2007 Amt YTD Amt Balance Budget
$2,251,145.00 $42,591.91 $1,421,118.13 $830,026.87 63.13°l0
$249,023.00 -$689.87 $225,191.64 $23,831.36 90.43°/a
$0.00 $1,396.20 $11,502.73 -$11,502.73 0.00%
$0.00 -$443.97 $3,608.34 -$3,608.34 0.00%
$0.00 $17.08 $12,054.64 -$12,054.64 0.00°!0
$0.00 $143.32 $30,285.59 -$30,285.59 0.00%
$0.00 $42.40 $11,170.07 -$11,170.07 0.00%
$0.00 $18,366.33 $167,819.60 -$167,819.60 0.00%
$0.00 -$165.42 $4,903.41 -$4,903.41 0.00%
$0.00 -$124.19 $1,836.58 -$1,836.58 0.00%
$0.00 -$135.58 $2,004.82 -$2,004.82 0.00%
$0.00 -$114.17 $39,685.98 -$39,685.98 0.00%
$0.00 $0.00 $10,114.22 -$10,114.22 0.00%
$~.00 -$619.88 $20,025.15 -$20,025.15 0.00°!0
$0.00 $981,327.35 $981,327.35 -$981,327.35 0.00%
$0.00 -$952.88 $78,412.21 -$78,412.21 0.00%
$0.00 -$26.06 $47,928.03 -$47,928.03 0.00%
$0.00 -$738.81 $20,310.74 -$20,310.74 0.00°!a
$0.00 -$413.15 $6,109.72 -$6,109.72 0.00%
$0.40 -$1.039.39 $226,811.15 -$226.811.15 0.00%
$0.00 -$139.81 $2,244.67 -$2,244.67 0.00%
$0.00 -$1,993.72 $125,327.31 -$125,327.31 0.00%
$0.00 $0.00 $31,702.52 -$31,702.52 0.00%
$75,073.00 -$472.17 $73,637.~3 $1,435.97 98.09%
$0.00 -$759.80 $33,335.60 -$33.335.60 0.00%
$0.00 -$1,809.69 $165,473.52 -$165,473.52 0.00%
$0.00 -$4,981.99 $355,909.34 -$355,909.34 0.00%
$0.00 -$101.77 $34,588.14 -$34,588.14 0.00%
$0.00 -$2,850.93 $186,228.84 -$186,228.84 0.00%
$0.00 -$3,135.84 $264,158.90 -$26A,158.90 0.00%
$0.00 $0.00 $11,382.95 -$11,382.95 0.00%
$0.00 $0.00 $157,719.73 -$157,719.73 0.00%
$~.00 $0.00 $2,816,437.00 -$2,816,437.00 0.00%
$0.00 -$4,690.37 $396,318.23 -$396,318.23 Q.00%
$0.00 $15,854.53 $1,092,539.22 -$1,092,539.22 0.00%
$390,100.00 $11,827.85 $776,695.45 -$386,595.45 199.10%
$0.00 $14,523.30 $257,228.00 -$257,228.00 Q.00°fo
$232,000.00 $8,093.01 $186,918.73 $45,081.27 80.57%
$0.00 $1,780.11 $235,571.85 -$235,571.85 0.00%
$3,197,341.00 $1,069,563.93 $10,525,637.13 -$7,328,296.13 329.20%
12/06/07 2:13 PM
Page 1
City of St. Joseph, Minnesota
Donations Received
As of December 6, 2007
Donor Item Purpose Value
Anonymous Cash Disc Golf $ 27.00
St. Joseph Saints Cash Memorial Park Dugouts $ 2,500.00
~
C['I'1' QF. ST. J[lba PH
Council Agenda Item `'
MEETING DATE:
December 13, 2007
AGENDA ITEM: Fire Report - Requested Action: Accept the Fire Report
for the period June 1 through November 30, 2007.
SUBMITTED BY:
Randy Torborg, Fire Chief
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: Twice a year the Fire Chief submits an activity report to the
member jurisdictions (St. Joseph and St. Wendel Township). From this report the semi-annual fire
payroll is completed. The Fire Fighting expenditures are managed through the Fire Fund and each
jurisdiction pay an apportionment based on the total market value. The breakdown is as follows:
City of St. Joseph 46.11 %
St. Joseph Township 32.57%
St. Wendel Township 21.32%
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
REQUESTED COUNCIL ACTION:
November30, 2007.
$ 26,045.00
Six month Fire Activity Report
Accept the Fire Report for the period June 1, 2007 through
ST.JOSEPH
FIRE DEPT.
lYUCAilON1l CEMi[~ Of C[MTtAI MIMM[501-
St. Joseph
Volunteer Fire Depa~tment
ST. JOSEPH, MINNESOTA 56374
Emergency Calls from 6-1-07 thru 11-3Q-07
2007
Emergency calis
Drill hours 849
Chiefls salary
Ass't chief salary
Secretary's salary
Treasurer's salary
515,405.00
8490.00 (@ 10.00/hr)
1,250.00
750.00
15Q.00
0
$26,045.0~
2006
517,925.00
(794.5) 7,945.OQ
1,250.00
750.00
15Q.00
290.00
$28,310.00
City af St. Joseph calls 77 89
St. ~os~ph Township calls 43 46
St. Wendel Township calls 12 17
Mufual Aid calls 1 0
Total Calls . 133 152
Medical calls 220 200
Fire Calls 60 71
280 271
(@ 10.00/hr)
Submitted by:
Randy Torborg, Fire Chief
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Councii Agenda Item ~_
MEETING DATE: December 13, 2007
AGENDA ITEM: BFI/Allied Waste, Jamie Phenow- Request to extend contract
SUBMfTfED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: In 2005 the City advertised for bids to provide residential refuse
service. At that time the low bidder was BFI/Allied Waste and the City entered into an agreement for a
three year period. The current contract is in plate and is set to expire December 31, 2008.
BACKGROUND INFORMATION: Jamie Phenow, BFI/A{lied Waste has requested to approach the Counci)
to discuss the conversion of the current recycling program to that of a single sort with a recycling cart.
Due to the expense of the conversion, Phenow is requesting the City extend the current contratt three
years allowing time to recoup that expense.
Cities cannot not enter into contracts longer than three years. If the Council is inclined to accept the
proposal of BFI/Allied Waste, the current contract should be terminated and a new three year contract
should be executed. There is no requirement to bid the services for refuse, but the City has always done
so. Included in your packet is the bid tabulation from 2005. As you can see it is a competitive business
and we had 4 businesses submit.
The City Council has two choices: 1. Terminate the contract and enter into a new three year
contract.
2. Leave the contract as is and bid the service in October
of 2008.
SUDGET/FISCAL IMPACT:
AITACHMENTS: Bid Tabulation, BFI/Allied Waste Material
REqUESTED COUNCIL ACTION: Provide staff with direction to either prepare new contract and keep
the contract as is.
0
I .
1 -
ALLIED WASTE SERVICES
. The City of St. Joseph Partnering with Allied Waste Services
Allied Waste Services would like to introduce Single Sort Recycling to the Residents of
St. Joseph: With this type of recycling collection we provide 68-gallon carts and service
them with convenient, efficient. every-other-week collection. These carts are the same
size as the trash carts we provide for ihe residents of St. Joseph. Tlie only difference
between the trash and recycling cart is that the recycle cart has a Gray lid with full-color
recycling inforrnation imbedded in the lid. Please see the attached literature for more
information.
In early 2007, Allied Waste delivered the new Single Sort Recycling program to other
area communities such as Sartell, Sauk Rapids and St. Cloud: After implementing the
program participation in recycling as well as the volume of recycling collected from each
home has gone up dramatically. Our residential customers love the ease and simplicity
of not having to sort the materials and the convenience of a lidded, wheeled cart.
Currently Allied Waste and the City of St. Joseph are entering the third year of a three-
year contract that was last bid in 2005. Please see the attached bid sheet tabulation from
2005.
Allied Waste would like to respectfully request that you consider adding Single Sort
Recycling for the residents of St. Joseph prior to the expiration of the current term that
expires at the end of 2008. ~
In order to implement Single Sort Recycling program for our customers in St. Joseph,
Allied Waste is seeking a small $.50 per home, per month increase, along with a three-
year extension of the current agreement.
Allied-Waste will be requesting that the following outline be used to determine the rates
for trash and recycling services:
2006 : The rate was $11.08 ~
2007 : The rate is $11.64
2008 : The rate will be $12.23
If/when we implement Single Sort, the rate will move to $12:73
2009 : The rate would be $13.18 after an annual rate adjustment of 3.5%
2010 : The rate would be $13.65 after an annual rate adjustment of 3.5%
2011 : The rate would be $14.13 after an annual rate adjustment of 3.5%
BFI Waste Systems of NA, Inc. /Allied Waste Services • 700 - 40th Ave., NE • P.O. Box 1125 • Sauk Rapids, Minnesota 56379
Phone320-252-9608 • Fax 320-252-3448
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Council Agenda Item ~Q,_
Cc'r'v oF s.r.,tc~u:vtt
MEETING DATE: December 13, 2007
AGENDA ITEM: Stearns County Park - Chuck Wocken Wobegon Funding
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMI'iZ'EE RECOMMENDATION: Chuck Wocken appeared before the
Planning Commission to discuss funding for the possible extension of the Wobegon Trail. It is my
understanding that the Park Board is supportive of the project. Councilor Schultz should be able to fiJl in
the Council on this matter. -
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT:
ATTACHMENTS;
Request for funding, map of Wobegon Trai1
REQUESTED COUNCIL ACTION:
T~ARN-S C`O U.~VTY PARKC
1802 Co. Rd. 137, Waite Park, MN 56387
telephone:320/255-6172; fax:320/255-6177;
email: chuck.wocken~a,co.stearns.mn.us
November 28, 2007
Re: AREA PLANNING ORGANIZATION (APO) application for extension of the LAKE WOBEGON TRAIL
- Phase One of the Saintly Seven - for Transportation Enhancement Funding (SAFETEA-LU).
The Stearns County Park Commission placed the handle "Saintly Seven" on the last 7.5 miles needing
construction from Co.Rd. 133 in St. Joseph to the Civic Center in St. Cloud (7.5 miles): Phase One, Co.Rd. 133
to Co.Rd. 138 on the east side of Waite Park's Rivers Edge Park (3.5 miles), is being proposed for a grant
application to the APO. This is a repetition of last year's effort for the same segment of trail. Stearns County
Parks is proposing the project as ha~ing FOUR partner jurisdictions; City of St. Joseph, City of Waite Park,
City of St. Cloud and Stearns County. The Parks Department is proposing to the County Board that the County
fund the Non-Construction Costs and a portion of the construction costs, if the cities will help with the
remaining local Construction Match costs on a pro-rated basis. The prorating would be based on the percentage
of new trail within each jurisdiction as its current boundaries lie.
The cost estimates are: Construction Costs ($1,489,361.52); Non-Construction Costs ($247,332.76);
total costs ($1,736,694.28).
At this time we are seeking a 70% SAFETEA-LU Grant for the 2011 constructian year. The remaining
30% local Construction Match would be $446,808.45. The proposed costs per jurisdiction would be:
Stearns County (inciudes non-construction costs & 39% ofproject length) $421,588.05
City of St. Joseph (18% of project length) 80,425.53
City of Waite Park (10% of project length) 44,680.85
City of St. Cloud (33%0 of project length) _ 147,446.78
Local costs including non-construction $694,141.21
This project phase includes a new and separate bicycle/pedestrian bridge across the Sauk River at Rivers
Edge Park. We really need all four jurisdictions' support to make this fly. Stearns County is in negotiations
with Burlington Northern Santa Fe Railroad for access to portions of its active rail corridor. Stearns County
would be covering the liability of the trail and would act as the jurisdiction obtaining the underlying interests in
the rail corridor. Stearns County Parks will also seek additional grants for the project to hopefully lower the
local costs. So, it's really going to be a partnership deal to make this extension happen.
I hope this provides you with adequate information on which to make your decision regarding partnering
with Stearns County and the other cities to get the 3.5 miles of the Saintly Seven completed.
C:1Documents and Settings\jweyrenslLocal Settings\Temporary Intemet Files\Content.0utlook\QVZM2WUD1AP0 application for Co Rd 133 to Co Rd 138 support
letter 112807.doc
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Council Agenda Item ~
MEETING DATE: December 13, 2007
AGENDA ITEM: Lumber One - Extension of 15th Avenue
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The City Council approved the preliminary plat for Northland Heights
and the final plat for phase one ofthe same. The executed development agreement the final plat
required the extension of 15th Avenue and Jasmine lane.
BACKGROUND INFORMATION: The approval for final plat requires execution of a Development
Agreement. The Development Agreement includes any specific requirements for a plat. As stated
above the Development Agreement required the extension of 15`h Avenue at the time the second phase
is developed or no laterthan September 15, 2007, whichever comes first. Jasmine is also required to
be connected using the same time frame.
Land acquisition for the extension of 15th Avenue became problematic. Lumber One does not own all
the property to connect to CR 133. The remaining parcel is owned by Dr. Robert Koenig. Lumber One
and Koenig could not come to an agreement on price and it became apparent that the City would
become involved and eminent domain would be needed. Lumber One agreed to reimburse the City for
all costs associated with the eminent domain proceedings.
The City started the process for eminent domain and then Jeff Richter approached the City with a plat
entitled Crescent Hills. This plat included the extension of 15`h Avenue so we stopped the eminent
domain proceedings. As most of you are aware the Crescent Hills project has died and we are back to
square one. Lumber One is still responsible for the acquisition and construction of 15th Aven,ue that has
notchanged.
In anticipation of 2008, City staff met with representatives of Koenig to try and negotiate the land
acquisition or how they would like to proceed. After we met with them, I called Ted Schmid to meet
with him to discuss the same matter. He indicated that he would like an extension of time as
development has slowed. Since this is a requirement of the plat, only the Council can consider this
matter.
The need for 15`h was requested by both the City and County Engineer. The County Engineer was
looking to relief all the traffic from Northland using Northland Drive and CR 75. I have discussed this
matter with the City Attorney and if the Council is inclined to relieve the developer and grant an
extension, the Council should refer this matter to the Staff to draft an amendment to the Development
Agreement. The amendment would come back to the Council for review and approval.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Extract of Development Agreement; Map of extension; Letter
from SEH regarding 15th Avenue; Letter from City addressing 15th Avenue; Extract of CC Minutes and PC
minutes approving development.
REQUESTED COUNCIL ACTION: Provide direction to the staff as to whether to proceed with the Street
Improvement or draft an amendment to the Development Agreement.
3.8 Ownership of Improvements. The Improvements will become the property of the City when
they have been accepted for maintenance. Street lighting will become the property of the
City when it has been accepted for maintenance.
4.0 FUTURE IMPROVEMENTS
4.1 Future Improvements. The Developer and City hereby acknowledge that certain
improvements, not included in the Improvements outlined herein, will have to be constructed
at some future date to complete service to the Development. These improvements, known as
"future improvements" include the following:
(a) Connection of 15`'' Avenue to County Road 133, including turn lanes on
County Road 133 to be completed in coordination with and as approved by the
Steams County Highway Department.
(b) Connection of Jasmine Lane to Northland Plat 8.
(c) Both connections shall consist of bituminous street and concrete curb and
gutter with specifications as approved by.the City Engineer. The Developer agrees
to complete said improvements in conjunction with the development of Phase 2,
or by September 30, 2008, whichever occurs first. Final wear course shall be
completed by June 30`~ of the following year.
4.2 Developer's Consent to Petition. If a petition to construct any or all of the above future
improvements in accordance with procedures outlined in Minnesota Statutes, Chapter429, is
received by the City from affected property owners, the Developer shall be considered an
automatic signer of said petition for all affected properties within the Development
remaining under his ownership or otherwise under his control, the Developer being deemed
to have waived his right of notice of hearing upon the necessity or feasibility of the
improvement, understanding only that they have not waived any rights or notice of hearing
for the purpose of an actual assessment or apportionment of said assessment cost against
~ property still owned by Developer.
4.3 Developer's Consent to Council Action. If the City, not having received a petition to
construct any or all of the above future improverrients, determines that construction of certain
future improvements is necessary and in the public interest, the Developer shall be
considered an automatic signer of a petition for said improvement or improvements for
purposes of initiating action under Minnesota Statutes, Chapter 429; said automatic signature
shall apply to all affected properties within the Development remaining under the
Developer's ownership or otherwise under his control, the Developer being deemed to have
waived his right of notice of hearing upon the necessity or feasibility of the improvement,
understanding only that they have not waived any rights or notice of hearing for the purpose
of an actual assessment or apportionment of said assessment cost against property still owned
by Developer.
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AGREEMENT
This Agreement is entered into this 24 day of May, 2005, by and between the
City of St. Joseph, a Minnesota municipal corporation (hereinafter the "City"), and Lumber
One Development Company, LLC., a Mi.nnesota limited liability company (hereinafter
"Lumber One").
Recitals:
1. Lumber One has submitted a.preliminary plat for approval by the City for a
residential development known as Northland Heights ("Development").
~ 2. The City has determined that because of the number of homes proposed- in the
Development, right of way access from the Development to County Road 133 will be
required to alleviate traffic safety issues on Northland Drive.
3. The property encompassed by the Development is not adjacent to County Road 133.
Additionalland is required.
4. The City is willing to obtain the property necessary for the right of way by exercise
of eminent domain.
5. Lumber One is willing to pay for all costs associated with obtaining the right of way
properly.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, IT IS
HEREBY AGREED AS FOLLOWS:
l. The City shall determine the legal description for the necessary right of way acquisition and
shall negotiate the purchase with the affected property owner(s). In the event that a negotiated
purchase agreement cannot be reached, the City shall proceed with acquisition of the property by
eminent domain. It is estimated that one acre(s) of property will be needed for the right of way.
2. Lumber One shall pay all costs, including but not limited to survey costs, the acquisition
~ price or condemnation award, legal fees and costs, and recording fees, relative to the acquisition
of the right of way needed to provide access from the Development to County Road 133.
3. Lumber One shall deposit with the City a cash escrow or letter of credit in the amount of
$ 0.00 as security for the costs of the acquisition. The City shall provide Lumber One
with invoices on a monthly basis. Lumber One shall pay the invoices within 15 days of receipt.
In the event that Lumber One does not timely pay the invoices; the City may draw down the
security to pay such invoices.
4. Lumber One agrees that the acquisition of the right of way is reasonable and necessary due
to the number of residences proposed in the Development and the resulting impact they will have
on Northland Drive.
5. Assignment. This Agreement may not be assigned by Lumber One except upon obtaining
the express written consent of the City. ,~
6. This Agreement may not be amended, changed, or modified without the express, written
consent of the parties hereto. ~ ~
7. Governed by Minnesota Law. This Agreement sha11 be interpreted under the laws of the
State of Minnesota.. .
8. Representation. Ra.jkowski Hansmeier Ltd. represents #he City with regazd to this
Agreement. Lumber ~One is hereby advised to seek independent legal advice prior to execution
of this Agreement.
The parties have entered into this Agreement effective as of the date first written above.
CITY OF ST. JOSEPH
By - ~ ~
Richard Carlbom or
d We ens, City ~dministrator/Clerk
LUMBER ONE DEVELOPMENT
COMPANY, LLC.
By / °'
Its , , '~ ~ c~ ~ Pa~
STATE OF MII~NESOTA )
) ss.
COUNTY OF STEARNS )
This instru.ment was acknowledged before me on /~l~ ~~ , 2005,
by Richard Carlbom and Judy Weyrens, the Mayor and City Administrator/Clerk
respectively, of the City of St. Joseph, a Minnesota municipal corporadon, on behalf of said
City.
NOTARIAL STAMP OR SEAL (OR
OTHER TITLE OR RANK) ~
~ ~ ~i~t
_ SIG OF OT Y PUBLIC OR
'. MARY REBER GENEROUS OTI-~R OFFICIAL
- - ' NOTARY PUBUC - MINNESOTA
~:~,,:;+` My Commission Expires Jan. 31, 2010
_ ~ ~
STATE OF MINNESOTA ) -
) ss.
COUNTY OF STEARNS )
~ This instrument was acknowledged before me on /'~C~, ~y~ , 2005,
by ~-t~ ~'cti,~„~ , the Ch%~-~ fY1G,•,~c,.G~ of Lumber One
Development Company, a Minnesota limited liability company on behalf of said company.
NOTARIAL STAMP OR SEAL (OR
~~~~~~:;•,MARTIN A. LAUMEYER
='~~ NOTARY PUBLIC
_'~ MiNNE$OTA
`~„~••,;~ ItpC~tuBooExqnsJan.3t,2oo7
THIS 1NSTRUMENT WAS DRAFTED BY:
Susan M. Dege - 0290385
Rajkowski Hansmeier Ltd.
11 Seventh Avenue North
P.O. Box 1433
St. Cloud, Minnesota 56302
Telephone: (320) 251-1 O55
~~~.~~~~~~
SIGNATURE.OF NOTARY PUBLIC OR
OTHER OFFICIAL ~
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~act of Planning Commission Minut~
Northland Heights
Febrnary 7, 2005 _
Page 2 of 2
some point in the future when the abutting property develops. Schmid stated that he has provided for five different
ingress/egress and does not feel obligated to provide a complete connection.
Utsch stated that he cannot support the granting of 4,1 variances at this time, as he does not see~the hardslup and the
developer has the ability to desiga a plat with standard lots. Utsch also reminded Schmid that tha Ciry has changed
the sideyard setback requirements and both side yards require a 10 foot setback. Loso questioned whether or not
they have explored the possibility of creating senior housing in this development. Schmid replied that they have not
looked into such as he does not feel the location is a good place for senior housing.
Graeve questioned Weyrens as to whether or not the City is meeting the intent of the affordable housing agreement
Weyrens stated that in revi.ewing the real estate transfers for 2004 St. Joseph is providing affoidable housing. While
buyers may not be utilizing the financing mechanism for Affordable Housing, the selling prices are in the affordable .
range. .
Schmid stated that they have been worldng with a non-pzofit organization, which has helped people finance homes
in the Northland area. The biggest problem for first time homebuyers is the down payment. Utsch stated tiiat it
appears as tho.ugh the City allows for lot variances with the intent that the lots be placed in the Aft'ordable Housing
Program After the variances aze granted it appears as though the lots are sold with convenrional financing,
defeating the purpose of the program ~
Schmid stated that he has fulfilled his commitment in past developments and will continue to do so. Utsch stated
that without the homes being financed through the Affordable Housing program, the housing does not stay in the
program, reduoing the amount of affordable housing in St. Joseph Graeve stated that in his opinion affordable
housing should remain af~'ordable and thaf includes the re-sale of the same. ~
Rassier stated that he has concern with the amount of wetland in the project azea, the need to provide more than one
ingress/egress, and the number of small lots. He too agrees with Utsch and stated that the developer needs to reduce
the number of uadersized lots.
Loso questioned whether or not the smaller lots couid be mixed in with the lazgei lots providing for a mix of homes.
Schmid stated that in his opinion it is better to keep them all in a row rather than mixed in so that there isn't a lower
value home in the middle of row of higher value homes.
The Planning Comrnission requested that the concept plan be revised limiting the number of undersized lots to 15%
of the total developmenti The developer would be required to complete the variance process before a final
determination is made. .
~tract of Planning Commission Minute~
Northland Heights
~ May 16, 2005 .
Page 1 of 2
~ublic Hearing - Lumber One Avon; Northland Hei~hts: Chair Utsch called tlie public hearing to order
and stated that the purpose of the hearing is to consider the Preliminary Plat entitled Northland Heights.
The plat is located east of Northland Addition and will contain 158 Single Family Dwellings. The hearing
will also consider rezoning the property described below a mix of Rl Single Family and R2 Two Family.
The proposed plat has been submitted by Lumber One Avon, PO Box 7, Avon MN 56310.
Chad Carlson, Land Development Coordinator for Lumber One spoke on behalf of Lumber One.
Carlson s~ated that the proposed development is East of Northland plats 6 and 8. Access to the proposed
plat include Iris and Jasmine Lane. The plat v~n`ll cover approximately 78 acres and will be a combination
of Rl and R2 single family dwelling uriits. Carlson stated that the have completed the wetland review
and mitigation process. `The proposed plat includes a proposed connection to the future 15~' Avenue.
Greg Hayes, Shingobee Builders, approached the Commissioners representing Bob Koenig. He stated that
Koenig is willing to sell his entire parcel of property to Lumber One to assure that 15~' Avenue can
become a reality: ~
Andy Henkenmeyer, 618Iris Lane E, spoke to the Commissioners in opposition to the proposed plat. He
stated that there are 14 children on his block and he do not want the additional traffic on their street.
Ekola stated that most of the engineering comments have been resolved with the exception of the
following items:
- The grading plan. should show an earthwork summary.
- The grading plan should incorporate a grading detail specific to each house style shown on the
plans. .
- Project shall include the extension of 15~'to County Road 133 as well as tum lanes on County
Road 133 as previously discussed. Approval of preliminary plat should be contingent upon
securing roadway easement or written easement agreement as pr~viously discussed. Connection
to County Road 133 and tum lanes to be reviewed and approved by Stearns County Highway
Department. . ~
Ekola also sta.ted that she met with the County Engineer, Mitch Anderson, and he stated that the County
would require the developer to connect to 133 with th~ first phase.
Utsch questioned the rezoning to an.R2 District. Carlson stated that they are asldng to rezone all of Block
3 due to the depth of the lots on the south side. Lots 1-18 would be twin homes and lots 19-30 would be
single-family homes: Utilization of a R2 Zoning District allowed the plat to meet all the setback
requirements with requesting a variance.
Utsch requested Jovanovich comment on the outstanding development items. Jovanovich stated that it is
his understanding that Northland Drive will not lie adequate access for Northland Heights and that at
some point 15m Avenue will be required. The Commission needs to determine if public safety is
compromised if 15~' Avenue is not included in the pla~ Jovanovich questioned how the City will be able
to ensure a proper roadway and why there is an issue with obtaining the easement for the right-of-way.
Carlson replied that they have not been able to come to terms with the property owner to secure the
easementlKOW. The landowner will not sell a portion of the property, as he wants to sell the entire
parcel. According to Carlson, that property would be hard to develop due to the topography and the
abutting salvage yard. Carlson stated that he does not want this easement problem to delay the project as
~ract of Planning Commission Minute~
Northland Heights
May 16, 2005 ~
Pagc 2 of 2
the road is not necessary ~or the first phase~. Rassier stated it is his opinion that the whole project should
be put on hold until the easement has been.obtained.
Tom Herzog, 30909 County Road 133, approached the Commissioners to question whose property the
easement will affec~ He stated tha.t the map that was provided confused him. The Commissioners
informedfIerzog that it is TCoenig's property that will be affected
Adam Meemken, 609 Iris Lane, spoke in opposition to the new development. He stated that he bought the
house with the understanding that the road would have a cu]-de-sac rather than be a through street. He
does not want the additional traffic in the neighborhood. Weyrens stated that Iris Lane was never shown
to have a cul-de-sac; rather the street just ended until the next deveIopment was ready:
The Public Hearing was closed at 7:35 PM.
Deutz stated that this development~would have two accesses, County Road 2 and Northland Drive. He
also questioned the possibility of connecting the need for the additional road with the number of lots.
Utsch questioned the different pha.ses for the development. Cazlson stated that the ls~ phase would extend
from Iris to Jasmine including the loop; phase 2 will extend from Iris Lane to Hawthome Loop.
According to Weyrens, 15~` Avenue is crucial to the transportation network in the City. As a result,
Weyrens stated that the Planning Commission could request the City assist the developer with the
required ROW. Utsch questioned whether or not the easement would be needed before phase 1. Deutz
stated that. it would definitely be needed before the final phases can be approved.
Jovanovich recommended that the Council ask the developer to define phase one and then approve the
Preliminary Plat for the whole area. According to Carlson, the first phase will consist of S41ots. Loso
stated that in 1992, the same type of issue arose and at that time t~ie City helped to secure.the easement
frorn Brandenburger. Loso stated it is his opiriion that the easement must be secured before he plat is
approved. Deutz stated that although they want to secure the easement before the first phase is started,
there is no need since 15~' Avenue will not be consiructed during that time frame. Rassier questioned what
would happen if the developer was ready for the next phase and the easement is not yet secured. Deutz
stated that the developer should be given a time frame as to when they need to have the easement secured.
Deutz made a motion reqnesting the City Council assist the developer in securing the needed ROW
for 15`~ Avenue to allow for the constraction of the road along with Public Utilities. The motion
was seconded by Kalinowski and passed unanimously.
Kalinowski made a motion to tabie the discnssion on Northland Heights until3une 6 to allow the
City Attorney to gather and provide additional information. The motion was.seconded by Graeve
and passed unanimonsly.
~act of Planning Commission Minut~
Northland Heights
June 6,..20Q5
Page 1 of 1
Northland Heights. Preliminary Plat:. Previously, the Planning Commission .conducted a public hearing for the
Preliminary Plat entided Northland Heights. At that hearing the Planning Cominission tabled action on the plat and
requested that the Council consider assisting the dsveloper with ROW acquisirion for 15'~ Avenue. Rassier reported
that the City Council has authozized the use of eminent domain.for ROW acquisition aad will work with the
property owners to try and reach an equitable solution. Weyrens clarified that the Developer has agreed to.pay all
the costs associated with ROW acquisition.
Ted Schmid, Chief Manager of Lumber One, approached the Commission requesting approval of the preliminary
plat Schmid stated that he has made numerous attempts at securing the ROW and he needs to move forward so that
he can begin building in 2005. Schmid clarified that phase one of Northland Heights will consist of the following 88
lots:
Lot 1-6 Block l
Lot 1-28 Block 2
Lot 1-30 Block 3
Lot 1=16 Block 4
Lot 1-3 Block 5
Lot 1-5 Block 6
It is intended that phase one will be completed by 2008. Utsch clarified t.hat the connection with County Road 133
must be complete on or before the construction of phase 2.
Deutz made a motion to recommend the City Council approve the Preliminary Plat entitled NortWand
Heights contingent upon the following:
(1) The City. obtains the necessary right of way to allow access from the platted property to County
Road 133 at the Developer's expense. '
(2) The Developer shall construct or pay the costs of construcrion of the road and the underground
utilities to County Road 133.
(3) The Developer may proceed with final platting of Phase 1 of the development if it enters into a
written agreement satisfactory to the City which shall assure the Developer's petformance of ..
conditions 1 and 2. Phase 1 consists of Block 1, Lots 1-6, Block 2, Lots 1-28, Block 3, I:ots 1-30,
Block 4, Lots 1-16,. Block 5, Lots 1-3 and Block 6, Lots 1-5.
(4) The Developer may not proceed with final platting of Phase 2 of the development consisting of
Block 2, Lots 29-36, Block 5, Lots 4-16, Bock 6, Lots 6-27, Block 7, Lots 1-9, Block 8, Lots 1-13,
and Block 9, Lots 1-5, until such time as conditions 1 and 2 aze met.
(5) If the Developer does not proceed with Phase 2 by January 1, 2008, then the Developer shall
complete the construction of the road and underground utilities by September, 30, 2008." .
The motion was seconded by Loso and passed unanimonsly.
• Extract of City Council Minutes •
Northiand Hetghts
May 19, 2005 ~
Page 1 of 2
Northland •Heights - ROW Acauisition: .Weyrens reported that.on May 16, 2005, the Planning
Comrnission considered the Preliminary Plat for Northland Meights. At that hearing, the Planning ~
Comrnission concurred with staff that access from Northland Heights to CR.133 is in the best interest of ~
pubiic safety. The intersection af Northland Drive and CR 75 cannot adequately accommodate the
additional traffic that will be generated by 154 homes. Both the City and County Engineer have identified
that access to CR 133 is crucial. The developer has provided the City with information showing that he
has made several attempts to purchase the needed right-of-way (ROW) for access to CR 133. At this ~
time he has not been successful and is seeking assistance from the City, using the.eminent domain
process if necessary.
, i
The ROW in question is part of the St. Joseph transportation n.etwork, connecting with 15"' Avenue: As a
result of the ROW not being acquired, the Planning Commission did not make any decision on the
Prefiminary Plat. The Planning Commission recommended that the Council acquire the ROW through
eminent domain if necessary. The developer has agreed to payfor.all costs associated with the process.
Weyrens stated that the ROW is not oniy needed for transportation purposes, but for utility extension as
well. A portion of the subdivision will be serviced with utilities by extending the water/sewer ~ines in 15"'
Avenue NE. Rassier stated, the Planning Commission considered this the most important issue with the
plat and they didn't want to make any decisions until the right-of-way has been acquired. Wick questioned
if this is a premature issue right now and whether or not the City should get involved. Rassier stated that .
the City needs to be sure that they have acquired the ROW needed for the road. He also stated that the
worst case would be that they begin the first phase and then they never receive the ROW to allow for the
rest of the development to occur. Weyrens stated that she has seen the offers that they have given the
property owner and there is nothing more that the developer can do.
Wick questioned when 15"' Avenue is schedule to be constructed. Weyrens responded that the City,has
not scheduled the construction of 15~' Avenue as roads are extended as development occurs. Rassier
stated that it is important for the City to preserve the transportation corridors outlined in the
Comprehensive Plan and assure they are built when traffic warrants such. Carlbom stated that he would
like to see 15"' Avenue be built in the first phase of Northland Heights.
Ted Schmid, owner Lumber One, spoke on behalf on his own behalf. Schmid stated that he is not
re.questing to constr.uct the road and would prefer not to be required to do the same. At the time of
submitting the concept plan the Cify required the connection to 15~' Avenue as the road is idenfified in the
Comprehensive Plan. Rassier stated that since Northland has been developed, the City has been looking
at access to CR 133 in hopes of connecting 15~' Avenue to relieve the pressure at the intersection of
Northland Drive and County Road 133.
Weyrens clarified that Schmid is not seeking approval on the Preliminary Plat at this meeting as the
Planning Commission has recommended he approach the Council seeking assistance to secure the right-
of-way for 15~" Avenue. Rassier stated tt~at the Planning Commissioners indicated that the plat could not
move forward without access to 15~' Avenue. Wick questioned the timeframe involved in eminent domain
and what happens to the Preliminary Plat during this time. Dege stated that minimally the process would
take approximately 60 days. If the Council authorizes eminent domain the plat could move forward as the
road will be secured.
Bettendorf questioned Schmid on the build-out timeframe for phase one of Northland Heights. Schmid
stated that they planned to make the first phase larger to allow for the looping of the roads. Since the
proposed phase one is a larger area then he fypically develops, it is anticipated that it will take finro years
before phase one is built out. Bettendorf stated that it appears as though 15"' Avenue could be ready for
constructiori within a two year time period. which would coincide with the recommendation that 15th
Avenue, is constructed before the 2nd phase of Northland Heights begins. ~
• Extract of City Council Minutes ~
Northland Heights .
May 19, 2005 .
. Page 2 of 2
Rassier made a motion to execute Resolution 2005-14 Authorizing.Eminent Domain for 75~h
Avenue NE with changes made to the legal descriptions as discussed. The motion was seconded
by Rieke.
Ayes: Rassier., Rieke, Symanietz
Nays: Wick, Carlbom .
• Egtract o~ City Council Minutes ~
Northland Heights
~ June 16, 2005
Page l of l .
Preliminarv Piat, Lumber One - Northland Heicthts: Weyrens reported that the Planning Commission
reconsidered the Preliminary Plat for Northfand Heights. The matter was originally tabled unti! fhe
Councit considered.the request to utilize eminent domain for the required ROW for 15'h Avenue. The
Planning Commission recommended the Council approve the Preliminary Plat entitled Northiand Heights
and rezone the same area a combination R1, Single Family and R2 Two Family. The recommendafion of
the Pianning Commission included accepting the recommendations of the City Attomey which include the
following:
1. The City obtains the necessary right of way to allow access from the platted property to County
Road 133 at the Developer's. expense. ~ .
2. The Developer~shall construct or pay fhe cosfs of construction of the road and the underground
utifities to County Road 133.
3. The. Developer may proceed with ~nal piatting of Phase 1 of the development if it enters.into.a
. written agreement satisfactory to the City, which shall assure the Developer's pertormance of
conditions 1 and 2. Phase 1 consists of Block 1 Lot 1-6, BIoCk 2 Lots 1-28, Block 3 L.ots 1-30,
Block 4 Lots 1.-16, Block 5 Lots 1-3 and Biock 6 Lots f-5.
4. The Developer may not proceed with the fina! platting of Phase 2 of the development consisting
of Block 2 Lots 29-36; Block 5 Lots 416, Block 6 Lots 6-27, Block 7 Lots 1-9. Block 8 Lots 1-13
and Block 9 Lots 1-5, until such time as conditions 1 and 2 are met. ~
5. If the Developer does not proceed with Phase 2 by January 1, 2008, then the Developer shall
compfete tf~e construction of the road and underground utilities no I.ater than September 30, 2008.
6. Jasmine Lane will be constructed on or before September 30, 2008. ~
Ted Schmid, Chief Manager of Lumber One, approached the Council on his own behalf. Schmid stated
that the Preliminary Plat includes the development of 158 homes which will be completed in two phases.
The first phase wili consist of 88 Single Family Homes. Plat for Northland Heights shows 88 dwelling
units lncluding the two family units. Weyrens clarified that action at this meeting must include rezoning as
well as the.preliminary plat. The developer has requested to mix R2 with the plat so that~ the property
could be developed without requesting variances. The original plat incfuded variances on 15% of the lots.
Rassier questioned Schmid as to whether or not Jasmine Lane would be constructed with phase one.
Schmic! stated that he does not plan to construct Jasmine Lane until phase 2; however, he will be
constructing Iris Lane with phase one. Rassier stated that he was of the under the understanding fhat
both roads would be constructed in the first phase. Schmid stafed that since they have been requested to
piat a targer area than he typicaily plats, it is not f+nancially viable to construct both roads. Wick
questioned whether or not a sidewalk would be constructed atong Iris in the first phase. Schmid stated
that a sidewalk would be constructed. Weyrens suggested that the City add to the Developer Agreement
that Jasmine Lane must be completed on or before September 30, 2008, to which Schmid agreed.
Wick made a mot+on to approve the Preliminary Plat for Northland Heights lncorporating the
comments of the City Attomey in Ehe approval and approving the rezoning a mix of R1 Single
Family and R2 7wo Family. The motion was seconded by Rieke and passed unanimously.
/
~.~
SEH
March 30, 2005
Chad Cazlson
Lumber One Avon
1012nd Street NW
Avon, MN 56310
Dear Chad:
~~~~~~~~~~`.
~~~ ~ ~~ ~~~~
~r~r oF sr. ,i~sE~r:
RE: St, Joseph, Minnesota
2005. Northland Heights ~
SEH No. A-STJOE 0503.00 14
We are requiring a street connec6on from Northland Heights to County Road 133 as a part of the
development. While we prefer that the access be a part of the plat, it can also be provided as a perpetual
road, drainage and utility easement. The access must locate directly across from 15`~ Avenue NE where it
intersects with the County Road. •
County Road 133 is designated as a minor aRerial on the County system, which makes access to this road
highly restricted. We designed 15`" Avenue NE to provide:access to the industrial park at a location that
would also serve the land to the northwest. Given the functional classification.of County Road 133 as a
minor arterial, the County requires a minimum intersection spacing of 500 feet. T}ie City is looking for a
minimum.of a quarter mile (1320 feet) between intersections. The Koenig property has a frontage along
CR 133 of approximately 800 feet. With the proposed 15`~' Avenue NE bisecting the property, this will be
the only access to CR 133 allowed. ~ - .
In view of this, 15`~ Avenue will be the single connection point for the land to the northwest (Northland
Heights and Koenig property). Any future connections to 15~' Avenue as it progresses up the hill through
the Koenig property must be kept as far back from CR 133 as possible. Given the land constraints and the
steep slopes between CR 133 and Northland Heights, it will be difficult to make a road connection to 15"'
Avenue as it goes up the hill. For this reason, we.should consider a road connection between 15`~ Avenue;
as it travels through Northland Heights at the top of the hitl; and the Koenig property to the east. This will
allow Koenig an access to 15`t' Avenue where the terrain is more conducive to an intersection.
We will have our formal comments. on the Northland Heights plat to you later in the week. Please contact `
~ Tracy Ekola at 3ZU.229.4406 or me at 320.229.4346 if you have any questions. ~
Sincerely,
~~
ph Bettendorf, PE
City Engineer
Jm~,
c: Judy Weyrens, City of St. Joseph ~
Dick Taufen, City of St. Joseph " ~
x:\slstjoeW503W\cortU-jwey~en~032905.doc - ~
Short Elliott Hendritkson Inc., 1200 25th Avenue South, P.O. Sox 1717, St. Cloud. MN 56302-1717 .
SEH is an equal opporcunity employer ~ www.sehinc.com ~ 320.229.4300 ~ 800.572.0617 ~ 320.229.4301 fnx
_ : _. l
. . ~ITY CJF ST. JC~S~PH
W WW.C)ty0(stjoseph.com .
March 23, 2005
Mr. Chad Carlson
Lumber One Avon VIA FACSIMILE
Administrator PO Box 7
(udy ~(/eyrens Avor- MN 56310
Mayor KE: Northiand Heights PreIiminary Piat Review
Richard Carlbom
Dear Chad:
Councilors We are in the process of reviewing the preliminary plat entitled Northland Heights. The
AI Rass;er ~Q~nents received to date indicate that access to CR I33 will be required. While the access
Ross R~eke does not need to be constructed with the first phase, dedication of the right-of-way must be
Renee Symonietz provided with the Preliminary Plat. This dedication can be in the form of an easement that is
Dale W~ck approved by the City Engineer and City Attorney.
Both the County Engineer and City Engineer have indicated the necessity for this road and
will require that the ROW be included with the Preliminary Plat. Further, the road will be
required to be constructed at the time 15`h Avenue is constructed and utilities are extended.
Setting aside the road right-of-way, you would have been required to provide the permanent
easement for the utility extension that is illustrated on your plan. A portion of Northland
Heights is being served from the east with utilities.
As soon as you can provide ihe required easemeni/ROW dedication t)ie Preliminary Plat
hearing can be scheduled. If you have any questions or need additional information please
feel free to contact me at 320-363-7201.
Sincerely,
CITY OF ST JOS~
, . l. ~~
, ~
--: - ~_c:r CCc~ ~.
s~Judy;Weyre s
`.Administrator
cc: Joe Bettendorf, City Engineer
Miteh Anderson, County Engineer
Tom Jovanovich, City Attorney
2s College Avenue North • PO Box bbs • Saint. Joseph, Nlinnesota 56374
PE~one ;zo.363.7zoi Fax 3zo.;b;.o34z
CL'i'1' OF S'i: J~1~BNH
Council Agenda Item ~
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
December 13, 2007
2008 Final LevyBudget
Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: The City Council conducted the Truth and Taxation hearing on
November 30, 2007. At that meeting the Council closed the public hearing and agreed to place the 2008
Budget adoption on the December 13, 2007 City Council agenda.
BACKGROUND INFORMATION: According to MN State Statute 275.07, the City is required to
certify the next year's final tax levy/general budget by December 28`i' of the preceding year.
Attached are the revenue and expenditure summaries that include hiring the following new employees:
Full-time Community Development Director
Part-time Police Secretary
Quarter-time Police Officer (fu11-time hire in September 2008)
By certifying the levy, including the capital outlay budget, does not approve the pnrchase of the capital
items. Capital purchases still require approval of the City Council and adherence to any applicable bid or
quote laws.
The staff recommends a separate Capital Improvement Project workshop be set up to discuss the desired
projects for 2008 through 2012. The workshop does not need to be held before the 2008 budget/levy is
approved. Further, the workshop does not order any projects to begin.
A final budget book for Council and public viewing wilI be put together after the Council approves the
2008 budget and Ievy.
If anyone has specific questions they would like answered or clarified please call Judy before Thursday
evening.
BUDGET/FISCAL IMPACT: N/A
ATTACAMENTS: 2008 Final Budget Summaries
Final Payable 2008 Levy Resolution 2007-047
REQUESTED COITNCIL ACTION: Authorize the Mayor and Administrator to execute resolution
2007-047 Adopting the 2008 Levy and setting the general fund budget at $ 2,546,160.00.
RESOLUTION 2007-047
ADOPTING PROPOSED 2007 TAX LEVY, COLLECTiBLE IN 2008
BE IT RESOLVED by the City Council of the City of St. Joseph, Stearns County, Minnesota, that the following sums of money be
levied for the current year, collectible in 2008 upon the taxable property in the City of St. Joseph for the following purposes:
GENERAL FUND LEVfES:
General Fund Tax Levy $ 1,130,260.00
BONDINDEBTEDNESS:
1999 Bond Improvements
1.330M Stearns Coopererative Loan 29,863.00
2D02 Bond Improvements
4.700M GO Improvement Bond 48,000.00
2003 Bond fmprovements
700K Public Project Revenue Sond 64,000.00
750K Improvement Refunding Bond 22,000.00
815K Fire Hall Refunding Bond 39,110.00 125,110.00
2004 Bond lmprovements
590K Improvement Bond 17,000.00
280K GO Certificates of Indebetdness 81,000.00 98,000.00
2005 Bond Improvements
645K Public Project Crossover Refunding 97,000.00
1.655M GO Improvement Bond 22,000.00
3.120M GO Improvement Bond 55,000.00 174,000.00
2006 Bond Improvements
250K Certificate of Indebtdness 69,000.00
2.375M GO Improvement Bond 55,000.00 124,000.00
2007 Bond Improvements
2.875M GO Improvement Bond 15,000.00
900K GO Refunding Bond 2,500.00 17,500.00
$ 1,746,733.00
Be it further resolved that these levies will support the general fund budget of 2,546,160.00 for the year 2008.
The City Administrator/Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Stearns
County Minnesota.
ADOPTED BY THE COUNCIL THIS 13th DAY OF DECEMBER, 2007.
Alan Rassier, Mayor
ATTEST:
Judy Weyrens, Administrator
CITY OF ST JOSEPH
2008 General Fund Revenue Budget Summary-Final
Final Budget
December 13, 2007
SOURCE
SOURCE Descr
FUND 101 General
31010 Current Ad Valore
31320 State Sales Tax
31820 Gas Franchise
31830 Electric Franchise
32111 Beer
32112 Liquor
32113 Outdoor Liquor Per
32170 Amusement/Huntin
32181 Contractors Licens
32182 Excavation Permit
32184 Cigarette License
32186 Cable Franchise F
32210 Building Permits
32261 Rentai Housing Re
33400 State Grants and A
33401 Local Govemment
33404 Market Vatue Credi
33409 PERA Rate Increa
33421 State Aid, Municipa
34103 Zoning and Subdivi
34104 Land Use Deposit
34105 Sale of Maps and
34107 Assessments and r
34111 Special Hearing
34118 Administration Rei
34119 Fire Hall Maintena
36100 Special Assessme
36210 Interest Earnings
36213 Interest Charges
362T5 Co-op Dividend-M
36221 Water Tower Anten
36230 Contributions from
36260 Surplus Property
36300 Reimbursement
39201 Transfers from Oth
36300 Reimbursement
32240 Animal License
33160 Federal Grants - Ot
33416 Police Training Rei
33422 State aid -- Police
34950 KennelFees
35101 County Fines
35102 Policy Fines
35105 Accident Report Fe
35106 Seized Property
36300 Reimbursement
33611 County Grants - Ro
36300 Reimbursement
34782 Summer Recreatio
31320 State Sales Tax
34407 Weed Cutting
34780 Park Fees
36236 Contributions - Par
36231 Contribution - Heait
36260 Surplus Property
39201 Transfers from Oth
2006 2007 2007
2005 Amt Amt YTD Amt Budget
12/06/07 3:09 PM
Page 1
2008
Budget
$446,401 .69 $669,718 .41 $415,122.55 $907,611 .00 $1,130,260. 00
$253 .46 $23,750 .73 $0. 00 $0 .00 $5,000. 00
$31,328. 26 $16,657 .90 $12,978. 06 $30,000 .00 $30,000. 00
$34,827 .24 $54,454. 07 $42,036. 49 $45,000 .00 $45,000. 00
$2,099 .96 $309 .96 $1,876. 64 $2,100 .00 $2,000. 00
$13,942 .30 $25,322 .24 $18,470. 88 $15,000 .00 $17,000. 00
$0 .00 $0 .00 $400. 00 $200 .00 $200. 00
$1,200 .00 $2,365 .00 ~1,220. 00 $1,500 .00 $2,000. 00
$0 .00 $0 .00 $0. 00 $100 .00 $100. 00
$850 .00 $600 .00 $300. 00 $1,500 .00 $1,000. 00
~550 .00 $1,112 .50 $416. 66 $700 .00 $700. 00
$16,370 .66 $18,207 .71 $15,094. 36 $18,000 .00 $19,000. 00
$252,173 .92 $197,014 .37 $226,820. 82 $190,000 .00 $2Q0,000. 00
$11,150 .00 $12,663 .37 $11,780. 00 $12,000 .00 ~15,000. 00
$5,072 .60 $5,070 .00 $0. 00 ~0 .00 $0. 00
$674,450 .00 ~773,509 .00 $420,996. 50 5841,993 .00 $801,839. 00
$54,377 .49 $70,726 .21 338,179. 29 $0 .00 $0. 00
~1,541 .00 51,541 .00 $770. 5D 51,541 .00 $1,541. 00
$0 .00 $0 .00 ~0. 00 ~0 .00 $5,070. 00
$2,677 .70 ~2,542 .30 $1,870. 00 52,000 .00 $2,000. 00
$23,000 .00 -$15,346 .65 $10,512. 21 $20,000 .00 $20,000. 00
$266 .72 5166 .64 ~252. 00 ~500 .00 $500. 00
$5,780 .00 ~5,121 .00 $3,600. 00 $7,000 .00 $5,000. 00
$3,8D6 J5 $1,834 .00 $4,400. 00 $4,000 .00 $4,000. 00
59,336 .95 $12,169 .00 ~1,120. 00 $10,000 .00 $11,250. 00
$3,240 .00 $3,240 .00 50. 00 33,200 .00 $3,500. 00
5266 .32 $666 .46 5451. 44 $2,000 .00 $1,200. 00
$29,733 .46 $34,185 .91 ~31,556. 65 $30,000 .00 $25,000. 00
$0 .00 $12,504 .67 -56,534. 70 ~0 .00 $300. 00
$12,851 .37 55,187 .65 $5. 81 $12,000 .00 $12,000. 00
$1,564 .59 ~1,042 .19 51,042. 23 ~2,000 .00 $1,200. 00
-$2,208 .62 $100 .00 $0. 00 ~0 .00 $O. QO
$142 .50 ~79,133 .38 ~22. 50 $0 .00 $500 .00
$1,487 .72 $169 .94 52,645. 00 $0 .00 5300. 00
$14,000 .00 $14,000 .00 ~0. 00 $0 .00 $0. 00
$0 .00 ~0 .00 ~11,000. 00 $0 .00 $0 .00
$1,120 .00 $1,840 .00 ~2,372. 00 $1,300 .00 $2,000. 00
~217 .62 55,044 .83 $1,463. 99 ~0 .00 $500 .00
~2,959 .94 $2,170 .51 ~3,617. 82 $3,500 .00 $3,500. 00
$31,087 .46 $35,013 .36 $38,730. 63 $32,000 .00 $35,000. 00
$943 .00 $966 .00 $1,030. 00 $0 .00 $1,000. 00
$30,393 .31 $37,648 .14 $40,157. 36 $0 .00 $45,000. 00
$23,263 .00 $26,908 .71 $24,025. 00 ~25,000 .00 $27,000 .00
$629 .00 ~791 .62 51,526. 25 ~0 .00 ~1,500. 00
$1,047 .87 $4,337 .48 $3,156. 00 $1,500 .00 $1,500. 00
$0 .00 $3,143 .75 ~6,571. ~3 $0 .00 ~500 .00
$7,044 .00 $6,804 .00 ~5,070. 00 $7,200 .00 $7,400. 00
$0 .00 $3,766 .74 $3,451. 19 $0 .00 ~0. 00
$0 .00 ~0 .00 $0. 00 50 .00 ~5,000. 00
$39 .62 ~121 .10 ~216. 30 ~0 .00 $100. 00
$60 .00 $0 .00 ~825. 00 ~0 .00 $500. 00
$4,008 .00 $4,090 .02 54,225. Q0 $Q .00 $5,000. 00
$575 .00 $767 .23 $756. 09 $0 .00 $200. 00
$0 .00 $0 .00 $0. 00 ~0 .00 $15,000. 00
$0 .00 $0 .00 $2,018. 48 $0 .00 $0. 00
$0 .00 $0 .00 $13,500. 00 $24,000 .00 $30,000. 00
CITY OF ST JOSEPH
2008 General Fund Revenue Budget Summary-Final
Final Budget
December 13, 2007
12/06/07 3:09 PM
Page 2
SOURCE 2006 2007 2007 2008
SOURCE Descr 2005 Amt Amt YTD Amt Budget Budget
FUND 101 General $1,755,921.86 $2,163,152.45 $1,421,118.13 $2,254,445.00 $2,543,160.00
FUND 150 Economic Development
36210 Interest Earnings $181.61 $1,751.95 $3,608.34 ~0.00 $3,000.00
36300 Reimbursement $0.00 $25,000.00 $0.00 ~0.00 $0.00
39201 Transfers from Oth $0.00 $57,500.00 $0.00 $0.00 ~0.00
FUND 150 Economic Development $181.61 $84,251.95 $3,608.34 $0.00 $3,000.00
$1,756,103.47 $2,247,404.40 $1,424,726.47 $2,254,445.00 ~2,546,160.00
CITY OF ST JOSEPH 12/06/07 3:11 PM
Page 1
2008 Generai Fund Expenditure Budget Summary-Final
Final Budget
December 13, 2007
DEPART
FUND 101 Generai
41110
41120
41130
41310
41410
41430
41530
41540
41550
41610
41910
41941
41942
41943
41946
41950
42120
42140
42151
42152
42401
42500
42610
42700
42860
43120
43125
43131
43160
43220
45123
45201
45202
49000
49200
49300
49301
49305
FUND 101 General
DEPART 2007 2007 2008
Descr 2005 Amt 2006 Amt Adopted YTD Amt Budget
Council
Legislative Commit
Ordinance & Proce
Mayor
Elections
Salaries & Adminst
Accounting
Audit Service
Assessing
City Attorney
Planning and Zonni
Community Center
City Offices
Facilites and Plann
Community Sign
Cable Access
Crime Control & In
Police Training
Communication Se
Automotive Service
Building Inspec. Ad
Emergency Manag
Signal Lights
Animal Control
Ordinance/Easeme
Street Maintanenc
Ice & Snow Remov
Engineering Fee
Street Lighting
Street Cleaning
Ball Park and Skati
Maint Shop
Park Areas
Miscellaneous
Communty Support
Other Financing Us
Transfer to other F
Fire Protection
$52,199.13
$5,377.00
$3,432.40
$8,676.97
$796.50
$151,523.34
$44,010.88
$23,000.00
$19,534.85
$42,685.24
$4,471.45
$23,833.88
$26,057.45
$621.30
$588.17
$10,100.00
$535,357.55
$3,239.75
$7,561.56
$37,398.07
$131,792.04
$52.39
$266.27
$1,188.52
$0.00
$140,924.36
$46,863.88
$240,487.82
~33,902.26
$10,387.03
$14,45423
$18,096.91
~91,259.22
$0.00
~ 1,704.00
$5,000.00
~283,729.50
$79,127.64
$2,099,701.56
FUND 150 Economic Development
46500 Economic Develop $36,030.96
FUND 150 Economic Development $36,030.96
$2,135,732.52
$48,572.04
$4,530.84
$16,052.98
$12,135.23
$8,106.57
$174,071.27
$61,965.50
$30,000.00
$10,151.40
$25, 502.42
$1,039.89
$24,795.83
$27,327.80
50.00
$685.78
$10,906.13
$637,027.84
$3,374.95
$8,081.96
$40,623.69
$144,250.60
~372.58
$499.61
$778.61
$0.00
$146,472.71
$28,977.70
~246,053.83
~39, 547.40
$16,736.43
~1,743.14
$18,495.69
$92,824.98
$0.00
$6,079.00
$3,500.00
~181,500.00
~76,848.76
$2,149,633.16
$37,672.57
$37,672.57
$47,224.00
$6,750.00
$4,750.00
$11,990.00
$8,000.00
$201, 582.00
$68, 391.00
$25,000.00
$20,000.00
$30, 000.00
$87,337.00
$29,553.00
$27,450.00
~0.00
~0.00
$11,000.00
$694,025.00
~13,000.00
$17,250.00
$66,645.00
$168,100.00
$2,700.00
$750.00
$1,110.00
$500.00
5241,807.00
$89,813.00
$35,000.00
~35,650.00
$15,703.00
~5,030.00
$38,340.00
$134,445.00
$0.00
$1,400.00
$3,500.00
$0.00
~80,000.00
52,223,795.00
$30,650.00
~30,650.00
~2,187,305.73 52,254,445.00
$48,818.91
$3,062.76
$10,043.75
$5,413.81
$0.00
$177,211.49
$99,046.84
$33,675.50
$21,783.92
$21,885.92
$30,197.87
$20,609.54
$27,600.14
$0.00
$1,021.64
$9,051.10
$642,768.30
$7,064.43
$11,824.34
$45,819.79
$103,625.89
$941.63
$245.94
$1,982.50
$0.00
$128,496.81
$37,144.83
$50,215.72
$38,289.30
~14,790.96
~2,861.99
$12,782.58
$100,701.55
$20.00
$7,698.27
$0.00
$0.00
$60,725.49
$1,777,423.51
$32,316.09
$32,316.09
$51,215.00
$6,675.00
$8,750.00
$12,650.00
$9,000.00
$220,690.00
$163,100.00
$30,000.00
$21,500.00
$25,000.00
$83,455.00
$30,235.00
$27,050.00
$10,000.00
$0.00
$12,290.00
$783,260.00
$13,500.00
$19,965.00
$69,955.00
$135,050.00
$3,450.00
$750.00
$1,400.00
$500.00
$302,790.00
$87,860.00
$40,000.00
$42,000.00
$21,505.00
$8,315.00
$38,200.00
$156,585.00
$100.00
$6,000.00
$0.00
$0.00
$85,105.00
~2,527,900.00
$18,260.00
$18,260.00
$1,809,739.60 $2,546,160.00
cr~• o~ ~r. ~c~H ~~H
Council Agenda Item ", G
MEETING DATE: December 13, 2007
AGENDA ITEM: State Rail Bank License
SUBMITTED BY: Randy Sabart
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: During the installation of the signal light at CR 75 and Northland Drive,
the City needed to secure a permit from MNdot to extend the power under the trail. When Mndot was
contacted they stated that the City has an outstanding permit. This permit related to the 2003
Watermain Extension Project which is parallel to the Wobegon Trail. In researching this project, I can
find where 1oe Bettendorf submitted the required application and paid the fees, and the only
outstanding issue was execution of a 20 year lease. In a letter to Mndot in 20051oe questions the
annual lease fee. After Joe sent this letter we did not hear back.
Both Randy and myself have been following up on this matter and Mndot agreed not to hold up the
permit for the signal as long as we complete the project. We are looking at alternatives for the City as
the lease rate they are proposing is $ 2,900 for the first five years and graduates after that. One of the
options is to see if Mndot would consider selling the property to the City. We are still questioning
whether or not the lease rate applies.
At the time of writing this request we do not have all the information but will need to discuss it on
Thursday evening. As more information is available we will forward.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
REQUESTED COUNCIL ACTION:
Mr. Robert R. Rickert . ; i
State Rail Bank Manager
Office of Freight and Commercial Vehicle Operations ~
Mait Stop 420
,
1110 Centre Point Curve I
Mendota Heights, MN 55120=4142 ,
Dear Mr. Rickert:
I am in receipt. of your letter regarding State Rail Bank Utility Lease No. 6000 for two water mai~
installed on forrner railroad right of way. One main consists of a 12-inch trunlc water. main install~
pazallel to fhe Wobegon Trail, and the other consists of an 8-inch main crossing unilerneath the trail.
Your.letter requests additional payment from the City for the lease. Payment was submitted for the lea
at the time the permit was issued. Payment included $1,000.00 for the crossing, and $5;800.00 for d
para11e1 installation (2,900 feet @$2.00 per foot). This payment was for a 20-year le.ase. At no time was
conyey.ed..to me, or to the City that this was to be an annual fee. The interim fee schedule sent to
cleazly states that the yearly lease applies_ to roadways only.
I will enter the requested information and forwazd the lease to the City of St. Joseph for execution.
,
~
Sincerely,. ;
;
•~ ;
Jos h R. Bettendorf, PE ~ I
. oseph City Engineer i
Jmw ,
Enclosures: Copy of Pernut #3B RB 003 2491, Copy of Interim Fee 5chedule received June 12, 2003 ;
c: 3udy Weyrens, City Administrator (w/enclosure Mn/DOT letter dated October 7, 20Q3)
. ~c:ls~scjoel0'31aom~orrU~rticru~ ~tue na eank.aoa ~ . ~ ~ . . ~
Short E{liott Hendrickson Int., 1200 25th Avenue South, P.O, Box 1717, St Cloud, MN 56302-1717
SEH is an equal opportunity employer ~ www.sehinc:cotn ( 320.229.4300 ~ BOQ.572.0617 ~.320.229.430{ fax
~ ~ .
~p~w~ Minnesota Department of Transportation
~` ~~` Office of Freight and Commercial Vehicle Operations .
°"R°' Mail Stop 420 Tel: 65y/405-61
1110 Centre Pointe Curve Fax: 651/405-61
Mendota Heights, MN 55120-4152
October 7, 2005
Mr. Joseph Bettendorf .
St. Joseph City Engineer
1200 25`~ Ave. So. P.O. Box 1717
St. Joseph, Mn 56302-1717
Dear Mr. Bettendorf:
Please find enclosed a copy of State Rail Bank Parallel Utility Lease No, 6000. Th s
lease is for two water mains installed East of County Rd. 2 along County Road 75 in t e
City of St. Joseph. ~
;
Please enter the requisite information in the yellow highlighted areas and have tlie
appropriate city of~ciaUs sign their name/s and. have them notarized on page 5 of tYie
lease. ~
A check for $11,600.00 to cover monies due from August 15, 2004 thru August 14, 2 6
must accompany the signed lease.
I
,
When all parties have signed off on this lease, a copy will be provided to you (City of St.
,
Joseph). '
Thank you for your cooperation for ensuring that this lease lie processed through tha City
of St. Josepli. ~
I
~
Sincerely, , i
._.... _ -- .._ ~
Ro ert R. Rickert
State Rail Bank Manager ~
(651) 406-4812 j
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An equal opportunity employer
Minnesota Department of Transportation
Office of Freight & Commercial Vehicle Operations
395 John Ireland Blvd.
St. Paul, Mn 55155
S.P. 7300-405 Lease No.
Parcel 200 H- 6000
STATE RAIL BANK PARALLEL UTILITY LEASE
THIS LEASE is by and between the State of Minnesota, Department of Transportation, (Mn/DOT), and
the Citv of St. Joseph (Tenant).
IT IS AGREED:
1. In consideration of the payment of the rent hereinafter specified to be paid by Tenant, and the
covenants and agreements herein contained, Mn/DOT hereby leases to Tenant certain property
(hereinafter the "Property"), in the County of Stearns, State of Minnesota, described as follows:
• Type of Property:
• Legal Description: Between Survey Station 130+00 and Survey Station 101+00 with a total of
2900 linear feet.
of Sec. , T. N., R. W., th P.M., including improvements, if any, as shown
outlined in red on the attached EXHIBIT which is made a part hereof, for a twenty (20) year period,
from August 15, 2003 through August 14, 2023, with the right of termination in both Mn/DOT and
Tenant as hereinafter set forth.
Upon written request of the Tenant and approval by Mn/DOT, this lease may be renewed for additional
twenty (20) year period after the ending date, Mn/DOT reserves the right, in its sole discretion, not to
renew this lease. Tenant's written request to renew the lease must be mailed to Mn/DOT at the above
address not less than thirty (30) days before the ending date of the current lease period.
2. RENT. Tenant will pay annually to Mn/DOT, in advance, the sum of $2,900.00 per year for the first
five (5) year interval and as adjusted for each subsequent five (5) year interval that this lease remains
in effect, as rent for the Property, and will also pay all taxes and assessments that may be levied or
assessed against any improvements made to the Property by the Tenant.
Make checks payable to: COMMISSIONER OF TRANSPORTATION
3. RENT ADJUSTMENT. Mn/DOT reserves the right to adjust the five (5) year rental amount at
any time while this lease remains in effect upon thirty (30) days' written notice to the Tenant.
EACH FIVE YEAR TERM ANNUAL RATE-URBAN ANNUAL RATE-RURAL
0-5
6-10
11-20
$1.00/per Lin/Ft/ per Year
$1.50/ per Lin Ft/ per Year
$2.00/per Lin Ft/ per Year
$.50/ per Lin Ft/ per Year
$.75/ per Lin Ft/ per year
$1.00/ per Lin Ft/ per year
This schedule is subject to change after the initial 20 year lease period.
4. USE OF PROPERTY. Tenant will use the Property for the following purpose only: Installation and
maintenance of a buried system placed PARALLEL in the outermost five (5) feet of the Rail Bank right
of way which includes; two (2) water main pipes at the depth of . Tenant must contact the
Mn/DOT Permit Office in St.Cloud (320)255-4176, regarding any major work /repair that will be
conducted anytime within the Rail Bank right of way. A copy of the plans must be submitted to the
Mn/DOT Permit O~ce showing manhole locations and the entry and exit points of the buried system
parallel and across Rail Bank property and a copy of the plans must be submitted along with this signed
lease agreement.
It will be the sole responsibility of Tenant to comply with all laws, regulations, or ordinances imposed by
any jurisdiction governing the use of the Property. Failure to comply will not relieve Tenant of the
obligation to pay rent. Tenant's use of the Property must not interfere with the public's use of any
adjacent highway or State Rail Bank property.
5. MAINTENANCE AND REPAIRS. Tenant will keep the Property in good condition at Tenant's own
expense and will not call on Mn/DOT to make any improvements or repairs. Contact the Permit Office
listed in #4 (Use of Property) above regarding any work other than routine maintenance that requires
excavation. '
6. ASSIGNMENT AND SUBLETTING. Tenant will not assign this lease or sublet the Property, in
whole or in part, without the written consent of Mn/DOT.
7. NOTICES. All notices herein provided to be given, or which may be given, by either party to the
other, will be deemed to have been fully given when served personally on Mn/DOT or Tenant or when
made in writing addressed as follows: to Tenant at the mailing address above stated and to Mn/DOT at
the leasehead address. The address to which notices are mailed may be changed by written notice
given by either party to the other.
8. CANCELLATION. This lease will be subject to cancellation by either party at any time for any
reason during the term hereof by giving the other party notice in writing at least 30 days prior to the
date when the cancellation is to become effective. Furthermore, this lease will be subject to -
cancellation by Mn/DOT if the Property is needed for transportation purposes (as determined solely by
Mn/DOT) by giving Tenant notice in writing at least 30 days prior to the date when the cancellation is to
become effective. In the event of cancellation any unearned rent paid by Tenant will be returned.
9. INDEMNIFICATION AND RELEASE. Tenant will defend, indemnify, save harmless, and release
Mn/DOT and Mn/DOT's employees from and against all claims, demands, and causes of action for
2
injury to or death of persons or loss of or damage to property (including Tenant and Tenant's property)
occurring on the Premises or connected with Tenant's use and occupancy of the Property, regardless
of whether such injury, death, loss or damage is caused in part by the negligence of Mn/DOT or is
deemed to be the responsibility of Mn/DOT because of its failure to supervise, inspect or control the
operations of Tenant or otherwise discover or prevent actions or operations of Tenant giving rise to
liability to any person.
10. LIABILITY INSURANCE. Before the execution of this lease by Mn/DOT, Tenant will provide
Mn/DOT with a properly executed Certificate(s) of insurance that clearly shows the coverage required
below, and which provides that such insurance will not be cancelled except on 30 day's prior written
notice to Mn/DOT.
a. Tenant will maintain, during the full term of this lease, commercial general liability
insurance, or equivalent form, with coverage that is consistent with the risk involved with the
performance of this lease, with a limit of not less than $1,000,000 each occurrence. If such
insurance contains a general aggregate limit, it will apply separately to this lease.
11. RIGHT TO ENTER. Tenant will allow Mn/DOT and Mn/DOT's contractors and authorized
licensees to enter upon the Property for any of the following purposes: to survey the land, to take soil
borings, to perForm utility relocation or repair work, to perform any other work which is preparatory to a
transportation construction project, or to make emergency repairs required for corridor safety. If there
is a highway bridge above any part of the Property, Tenant will allow Mn/DOT to enter upon the
Property to inspect, maintain, and repair the bridge and its structural supports. If any of these
operations substantially restrict the Tenant's use of the Property, rent will be reduced proportional to the
restricted use of the Property during the period of the restricted use. The reduction (or abatement) of
rent will be Tenant's only claim against Mn/DOT based on such restriction of use.
12. ADJACENT CORRIDOR FACILITY/ ACCESS FOR MAINTENACNE AND REPAIRS. Tenant will
not permit the storage of any substance or material on the Property, which may create a fire hazard to
an adjacent corridor facility (including any overhead bridge and its structural supports). If Mn/DOT
determines that Tenant is using the Property in such a way as to create a danger to the adjacent
corridor facility or the traveling public thereon, and if, upon receiving notice, Tenant does not
immediately remedy the danger to the satisfaction of Mn/DOT, then Mn/DOT may immediately cancel
this lease and take possession of the Property. Any requirement for giving notice of cancellation set
out elsewhere in this lease will not apply to cancellation under this paragraph. Unearned rent paid by
Tenant will be returned. The Tenant will not open, block or otherwise disturb the surface facilities
above the property without the approval of Mn/DOT, except in the case of emergency. In the case of
an emergency, the Tenant will use its best efforts to minimize disruption to the surface facilities and will
not leave the surFace facilities blocked longer than necessary to conduct the necessary repairs to its
own facilities and the surface facility. If the Tenant disturbs the surface facilities, for any reason, it will
be responsible for repairing the surface to at least as good a condition as existed before such
disruption.
13. CIVIL RIGHTS ACT. Tenant will not discriminate on the grounds of race, color, sex, or national
origin against any person in access to and use of the facilities and services operated or otherwise
maintained on the Property; and Tenant will operate and maintain such facilities and services in
compliance with Title VI of the Civil Rights Act of 1964, and Title 49, Code of Federal Regulations, Part
21.
14. DEFAULT BY TENANT - MN/DOT'S REMEDIES. The following occurrences are "events of
default":
(a) Tenant defaults in the due and punctual payment of rent, and such default continues for
five (5) days after notice from Lessor; however, Tenant will not be entitled to more than one
notice for default in payment of rent during any rental period, and if, within the rental period after
any such notice, any rent is not paid when due, an event of default will have occurred without
further notice.
(b) Tenant breaches any of the other agreements, terms, covenants, or conditions which this
lease requires Tenant to perform, and such breach continues for a period of thirty (30) days after
notice by Mn/DOT to Tenant.
At any time after the occurrence of either of the above events of default, Mn/DOT may immediately
terminate this lease upon giving written notice to Tenant and may then re-enter and take possession of
the Property in such manner as allowed or provided by law. Tenant will pay Mn/DOT all costs and
expenses, including attorney's fees, in any successful action brought by Mn/DOT to recover unpaid
rent, or to recover damages for breach of any of the other covenants, agreements, terms, or conditions
which this lease requires Tenant to perForm, or to recover possession of the Property.
15. HOLDING OVER. If Tenant remains in possession of the Property after the end of this lease with
the consent of Mn/DOT, express or implied, Tenant will occupy the Property as a Tenant from month to
month, subject to all conditions, provisions, and obligations of this lease in effect on the last day of the
term.
16. MOVING OUT. At the expiration or sooner termination of this lease, Tenant will leave the Property
in as good condition as when delivered to Tenant.
17. SALE OF PROPERTY. If Mn/DOT sells the Property, Mn/DOT's liability for the performance of its
covenants under this lease will end on the date of the sale, and Tenant will look solely to the
purchaser for the performance of those covenants.
18. ADDITIONAL AGREEMENTS. This document is a lease only. It does not constitute or convey to
the Tenant an easement or other ownership interest in the property. The Tenant will not be
considered a displaced person at the expiration or termination of this lease, and will not be eligible
for any property holder or utility relocation expenses.
19. ENTIRE AGREEMENT. This lease contains the entire agreement between Mn/DOT and Tenant
' with respect to its subject matter and may be amended only by subsequent written agreement between
them. Except for those which are set fortfi in this lease, no representations, warranties, or agreements
have been made by Mn/DOT or Tenant to one another with respect to this lease.
TENANT(S): Mn/DOT:
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
COMMISSIONER OF TRANSPORTATION
BY~ By:
Director
Office of Land Management
Date: Date:
4
By: STATE OF MINNESOTA )
) ss.
COUNTY OF )
Date:
Approved as to form and execution
OFFICE OF CONTRACT MANAGEMENT
Date:
By:
ct7~~ UR ~+~: JoSa vs
Council Agenda Item ~ ~a
MEETING DATE: December 13, 2007
AGENDA ITEM: Annual Audit-Authorize the Administrator to execute the
engagement letter between KDV and the City of St. Joseph providing preparation of the annual audit.
SUBMITTED BY:
Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: In the past the City has hired KDV to perform the annual audit. KDV has
helped the City transition not only with personnel, but implementation of new accounting standards.
Over the past five years the changes in requirements have been significant.
BACKGROUND INFORMATION: Last year the City called a couple of firms to see what they would
charge for the annual audit and the fee is very similar. KDV performs a large portion of the municipal
audits and you would have to use a firm that is familiar with the standards. KDV knows the software
used by the City and is familiar with our processes.
BUDGET/FISCAL IMPACT: $ 28,000 which has been included in the annual budget.
ATTACHMENTS: Engagement Letter
REQUESTED COUNCIL ACTION: Authorize execution of the engagement letter between the City of St.
Joseph and KDV for audit services for the year 2007 at a cost of $ 28,000.00
November 21, 2007
Mr. Al Rassier, Mayor
c/o Ms. Judy Weyrens, City Administrator
City of St. Joseph
P.O. Box 668
St. Joseph, MN 56374
Dear Judy:
We are pleased to confirm our understanding of the services we are to provide the City of St.
Joseph for the year ended December 31, 2007. We will audit the financial statements of the
govemmental activities, the business-type activities, the aggregate discretely presented
component units, each major fund and the aggregate remaining fund information, which
collectively comprise the basic financial statements of the City of St. Joseph as of and for the
year ended December 31, 2007. U.S. generally accepted accounting standards provide for
certain Required Supplementary Information (RSI), such as Management's Discussion and
Analysis (MD&A), to accompany the City of St. Joseph's basic financial statements. As part of
our engagement, we will apply certain limited procedures to the City of St. Joseph's RSI. These
limited procedures will consist principally of inquiries of management regarding the methods of
measurement and presentation, which management is responsible for affirming to us in its
representation letter. Unless we encounter problems with the presentation of the RSI or with
procedures relating to it, we will disclaim an opinion on it. The following RSI is required by
U.S. generally accepted accounting principles and will be subjected to certain limited
procedures, but will not be audited:
1. Management's Discussion and Analysis
Supplementary information other than RSI, such as combining and individual fund financial
statements, also accompanies the City of St. Joseph's basic financial statements. We will subject
the following supplementary information to the auditing procedures applied in our audit of the
basic financial statements and will provide an opinion on it in relation to the basic financial
statements:
1. Combining and Individual Fund Financial Statements and Schedules
2. Supplemental Schedules
Erper[ advice. When you need it.''"
Certified I'ublic Acroumm~u
Wealth Management
Orgnnization Development
Sn-ntegic Consulting
Tedinology Services
Minneapolis
7100 Nonhland Cirdc N
Suite 119
Minneapolis, Minnesota
554?&-1500
Phone: 763.5373011
Fax: 763.53'.96S2
St. Cloud
220 Park Avenue S.
P.O. Rox 1304
S[. Cloud, Minnesota
5G302
1?hone: 320251.7010
Fax: 320.25]. ] 7S4
r : ~~~;i
www.kdv.wm
877.912JG9G
Tec!motogy Help Desk:
SGG.400b42G
Audit Objective
The objective of our audit is the expression of opinions as to whether your basic financial
statements are fairly presented, in all material respects, in conformity with U.S. generally
accepted accounting principles and to report on the fairness of the additional information referred
to in the first paxagraph when considered in relation to the basic financial statements taken as a
whole. Our audit will be conducted in accordance with U.S. generally accepted auditing
standards and will include tests of the accounting records and other procedures we consider
necessary to enable us to express such opinions. If our opinions on the financial statements are
other than unqualified, we wili fu1ly discuss the reasons with you in advance. If, for any reason,
we are unable to complete the audit or are unable to form or have not formed opinions, we may
decline to express opinions or to issue a report as a result of this engagement.
Management Responsibilities
Management is responsible for establishing and maintaining internal controls, including
monitoring ongoing activities; for the selection and application of accounting principles and for
the fair presentation in the financial statements of the respective financial position of the
governmental activities, the business-type activities, the aggregate discretely presented
component units, each major fund and the aggregate remaining fund information of the City of
St. Joseph and the respective changes in fnancial position and where app~icable, cash flows, in
conformity with U.S. generally accepted accounting principles. Management is responsible for
the basic financial statements and all accompanying information as well as all representations
contained therein. You are also responsible for management decisions and functions; for
designating an individual with suitable skill, knowledge or experience to oversee our financial
statement preparation services and any other nonattest services we provide; and for evaluating
the adequacy and results of those services and accepting responsibility for them.
Management is responsible for making all financial records and related information available to
us and for the accuracy and compteteness of that information. Management is responsible for
adjusting the fnancia~ statements to correct material misstatements and for confirming to us in
the representation letter that the effects of any uncorrected misstatements aggregated by us
during the current engagement and pertaining to the latest period presented are immaterial, both
individually and in the aggregate, to the financial statements taken as a whole. ~
You are responsible for the design and implementation of programs and controls to prevent and
detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the
government involving (1) management, (2) employees who have significant roles in intemal
control and (3) others where the fraud or illegal acts could have a material effect on the financial
statements. Your responsibilities include informing us of your knowledge of any allegations of
fraud or suspected fraud affecting the government received in communications from employees,
former employees, regulators or others. In addition, you are responsible for identifying and
ensuring that the entity complies with applicable laws and regulations.
Audit Procedures - General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements; therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested. We will plan and perform the audit to
obtain reasonable rather than absolute assurance about whether the financial statements are free
of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3)
misappropriation of assets or (4) violations of laws or governrnental regulations that are
attributable to the entity or to acts by management or employees acting on behalf of the entity.
Because an audit is designed to provide reasonable, but not absolute, assurance and because we
will not perform a detailed examination of all transactions, there is a risk that material
misstatements may exist and not be detected by us. In addition, an audit is not designed to detect
immaterial misstatements, or violations of laws or governmental regulations that do not have a
direct and material effect on the financial statements. However, we will inform you of any
material errors and any fraudulent financial reporting or misappropriation of assets that come to
our attention. We will also inform you of any violations of laws or governmental regulations
that come to our attention, unless clearly inconsequential. Our responsibility as auditors is
limited to the period covered by our audit and does not extend to any later periods for which we
are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded
in the accounts, and may include tests of the physical existence of inventories and direct
confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, creditors and financial institutions. We will request written representatioris
from your attorneys as part of the engagement, and they may bill you for responding to this
inquiry. At the conclusion of our audit, we will also require certain written representations from
you about the financial statements and related matters.
Audit Procedures - Internal Control
Our audit will include obtaining an understanding of the entity and its environment, including
internal control sufficient to assess the risks of material misstatement of the financial statements
and to design the nature and extent of further audit procedures. We will obtain an understanding
of the design of the relevant controls and whether they have been placed in operation, and we
will assess control risk. Tests of controls may be performed to test the effectiveness of certain
controls that we consider relevant to preventing and detecting errors and fraud that are material
to the financial statements and to preventing and detecting misstatements resulting from illegal
acts and other noncompliance matters that have a direct and material effect on the financial
statements. Tests of controls relative to the financial statements are required only if control risk
is assessed below the maximum level. Our tests, if performed, will be less in scope that would
be necessary to render an opinion on internal control and, accordingly, no opinion will be
expressed in our report on internal control.
An audit is not designed to provide assurance on internal control or to identify significant
deficiencies. However, during the audit, we will communicate to management and those charged
with governance internal control related matters that are required to be communicated under
professional standards.
Audit Procedures - Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of
material misstatement, we will perform tests of the City of St. Joseph's compliance with
applicable laws and regulations and the provisions of contracts and agreements. However, the
objective of our audit will not be to provide an opinion on overall compliance and we will not
express such an opinion.
Audit Administration, Fees and Other
We may from time-to-time, and depending on the circumstances, use third-party service
providers in serving your account. We may share confidential information about you with these
service providers, but remain committed to maintaining the confidentiality and security of your
infortnation. Accordingly, we maintain-internal policies, procedures and safeguards to protect
the confidentiality of your personal information. In addition, we will secure confidentiality
agreements with all service providers to maintain the confidentiality of your information and we
will take reasonable precautions to determine that they have appropriate procedures in place to
prevent the unauthorized release of your confidential information to others. In the event that we
are unable to secure an appropriate confidentiality agreement, you will be asked to provide your
consent prior to the sharing of your confidential information with the third-party service
provider. Furthermore, we will remain responsible for the work provided by any such third-party
service providers.
We understand that your employees will prepare all cash or other confirmations we request and
will locate any documents selected by us for testing.
The audit documentation for this engagement are the property of Kern, DeWenter, Viere, Ltd.
and constitute confidential information. However, we may be requested to make certain audit
documentation available to oversight, regulatory or state agencies pursuant to authority given to
it by law or regulation. If requested, access to such audit docurnentation will be provided under
the supervision of Kern, DeWenter, Viere, Ltd's personnel. Furthermore, upon request, we may
provide photocopies of selected audit documentation to oversight, regulatory or state agencies.
The oversight, regulatory or state agencies may intend, or decide, to distribute the photocopies or
information contained therein to others, including other governmental agencies. This
engagement letter includes your authorization for us to supply you with electronically formatted
financial statements or drafts of financial statements, financially sensitive information,
spreadsheets, trial balances or other financial data from our files, upon your request.
The audit documentation for this engagement will be retained for a minimum of five years after
the date the auditors' report is issued or for any additional period requested by the oversight,
regulatory or state agencies. If we are aware that a federal awarding agency, pass-through entity
or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit
finding for guidance prior to destroying the audit documentation.
If you intend to publish or otherwise reproduce the financial statements and make reference to
our Firm name, you agree to provide us with printers' proofs or masters for our review and
approval before printing. You also agree to provide us with a copy of the final reproduced
material for our approval before it is distributed. Additionally, if you include our report or a
reference to our Firm name in an electronic format, you agree to provide the complete electronic
communication using or referring to our name to us for our review and approval prior to
distribution.
During the course of our engagement, we will request information, and explanations from
management regarding the City's operations, internal controls, future plans, specific transactions
and accounting systems and procedures. At the conclusion of our engagement we will require,
as a precondition to the issuance of our report, that management provide certain representations
in a written representation letter. The procedures we will perform in our engagement and the
conclusions we reach as a basis for our report will be heavily influenced by the written and oral
representations that we receive from management. Accordingly, false representations could
cause us to expend unnecessary efforts or could cause a material error or a fraud to go undetected
by our procedures. In view of the foregoing, you agree that we shall not be responsible for any
misstatements in the City's financial statements that we may fail to detect as a result of false or
misleading representations that are made to us by management.
In addition, the City further agrees to indemnify and hold us hannless for any liability and all
reasonable costs, including legal fees that we may incur as a result of the services performed
under this engagement in the event there are false or misleading representations made to us by
any member of the City's management, except to the extent such liability or costs are determined
to have resulted from the intentional or deliberate misconduct of Kern, DeWenter, Viere, Ltd.
personnel.
Our fees for these services will be $ 28,000 for the audit of the City's basic financial statements.
The fee estimate is based on anticipated cooperation from your personnel and the assumption
that unexpected circumstances will not be encountered during the audit. If significant additional
time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the
additional costs. Our invoices for these fees will be rendered each month as work progresses and
are payable on presentation. In accordance with our firm policies, work may be suspended if
your account becomes 60 days or more overdue and will not be resumed until your account is
paid in full. If we elect to terminate our services for nonpayment, our engagement will be
deemed to have been completed upon written notification of termination, even if we have not
completed our report. You will be obligated to compensate us for all time expended and to
reimburse us for all out-of-pocket expenditures through the date of termination. A service
charge of 1% per mon~h, which is an annual rate of 12%, will be added to all accounts unpaid 30
days after billing date. If collection action is necessary, expenses and reasonable attorney's fees
will be added to the amount due.
Because there are inherent difficulties in recalling or preserving information as the period after
an engagement increases, you agree that, notwithstanding the statute of limitations of the State of
Minnesota, any claim based on this engagement must be filed within 12 months after
performance of our service, unless you have previously provided us with a written notice of a
specific defect in our services that forms the basis of the claim.
The nature of our engagement makes it inherently difficult, with the passage of time, to present
evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may
arise between us. We both agree that notwithstanding any statute of limitation that might
otherwise apply to a claim or dispute, including one arising out of this agreement or the services
performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit
must be commenced within twenty-four (24) months after the date of our report. This twenty-
four (24) month period applies and starts to run on the date of each report, even if we continue to
perform services in later periods and even if you or we have not become aware of the existence
of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at
least sixty (60) days before the expiration of this twenty-four (24) month period, then the period
of limitation shall be extended by sixty (60) days, to allow the parties to conduct non-binding
mediation.
Our role is strictly limited to the engagement described in this letter, and we offer no assurance
as to the results or ultimate outcomes of this engagement or of any decisions that you may make
based upon our communications with, or our reports to you. Your City wiil be solely responsible
for making all decisions concerning the contents of our communications and reports, for the
adoption of any plans and for implementing any plans you may deveIop, including any that we
may discuss with you.
You agree that it is appropriate to limit the liability of KDV, its shareholders, directors, officers,
employees and agents and that this limitation of remedies provision is governed by the laws of
Minnesota, without giving effect to choice of law principles.
You further agree that you will not hold us liable for any claim, cost or damage, whether based
on warranty, tort, contract or other law, arising from or related to this agreement, the services
provided under this agreement, the work product, or for any plans, actions or results of this
engagement, except to the extent authorized by this agreement. In no event shall we be liable to
you for any indirect, special, incidental, consequential, punitive or exemplary damages, or for
loss of profits or loss of goodwill, costs or attorney's fees.
The exclusive remedy available to you shall be the right to pursue claims for actual damages that
are directly caused by acts or omissions that are breaches by us of our duties under this
agreement, but any recovery on any such claims, including any costs and attorneys' fees incurred
in pursuing them, shall not exceed the fees actually paid under this agreement by you to KDV.
Government Auditing Standards require that we provide you with a copy of our most recent
quality control review report. Our 2005 peer review report accompanies this letter.
We appreciate the opportunity to be of service to the City of St. Joseph, Minnesota, and believe
this letter accurately summarizes the significant terms of our engagement. If you have any
questions, please let us know. If you agree with the terms of our engagement as described in this
letter, please sign the enclosed copy and retum it to us.
Sincerely,
KERN, DEWENTER, VIERE, LTD.
.t~t~
Je ifer Thienes
Certified Public Accountant
S~- 1~,~~
Steven Wischmann
Certified Public Accountant
RESPONSE:
This letter correctly sets forth the understanding of the City of St. Joseph, Minnesota.
By:
Title:
Date:
Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE: December 5, 2007
ORIGINATING DEPARTMENT
AGENDA ITEM
Report of EDA activities
DEPARTMENT APPROVAL
PREVIOUS ACTION
None.
RECOMMENDED BOARD ACTION
For review and information only.
FISCAL IMPACT
n/a
COMMENTS/RECOMMENDATIONS
EDA 2007 Annual Report to be submitted to City Council in January 2008.
~~
MUNICIPAL
DEVELOPMEM GROUP, INC.
DATE: December 5, 2007
MEMO TO: Honorable Mayor Rassier
Members of the City Council
City Administrator Weyrens
FROM: Cynthia Smith-Strack, Municipal Development Group
RE: Economic Deveiopment Activity Report - December 2007
Municipal Development Group, Inc. has been interacting with a number of prospects throughout the past
several years. Following is a summary of activities that have transpired recently. If you have any questions
on any of these or other projects, please do not hesitate to contact us at 952-758-7399. A project number
has been assigned to protect the confidentiality of the businesses prospects.
The EDA members and their staff/consultants worked with a number of commercial and industrial
businesses during 2007. Ten (10) new business contacts were made during 2007 and follow up occurred
with fifteen (15) contacts from previous years. Of the new prospects 60% were commercial/service
businesses while 40% were industrial or manufacturing. In 2006 44% of new leads were commercial and
56% industrial, the percentage distribution was the same for 2005 leads (44% commercial and 56%
industrial). In 2004, 60% of new contacts were commercial/service establishments and 40% industrial; during
2003 43% of the new contacts were commercial/service businesses while 57% were industrial or
manufacturing businesses.
Following is a summary of the various contact activities within 2007. Businesses have been identified with a
project number to protect the confidentiality of the company, which is sometimes a concern while they
explore expansion opportunities.
Proiect 01-E:
This project involves the expansion of a service within the community. MDG has been keeping in touch with
the project contact over the past six and a half years. This prospect has been working with another entity
within the community with regard to the sale of land for the expansion of the service in St. Joseph.
Construction for this project is expected in Spring of 2008. A holiday card was recently mailed to this
prospect on behalf of the EDA.
Project 02-FF:
This project has been inactive for the past several months but MDG continues to follow up on an occasional
basis. A holiday card was recently mailed to this prospect on behalf of the EDA.
Proiect 03-A:
This group of developers are contemplating a large highway commercial development in an area not yet
annexed into the City. MDG continues to maintain active correspondence with this prospect. A holiday card
was recently mailed to this prospect on behalf of the EDA.
EDA Project Update December 2007 Page 1
Project 04-N:
This business is currently a home occupation in an adjacent area. The business has purchased a lot within
Buettner Business Park. The construction timeline is tentatively 2009. MDG remains in touch with the
property owner. A holiday card was recently mailed to this prospect on behalf of the EDA.
Proiect 05-I:
This project moved ahead in 2007 with construction initiated in August. Project completion (phase one) is
expected in Spring 2008. A holiday card was recently mailed to this prospect on behalf of the EDA.
Proiect 06-B:
This project involves investment in commercial property within the City of St. Joseph. MDG has met with the
prospect on two occasions and forwarded information as requested. A holiday card was recently mailed to
this prospect on behalf of the EDA.
Project 06-E:
This project involves starting a new restaurant within the City. The project representative phoned MDG in
March with a request for information. MDG coordinated request with project 05-I. Project 05-I has indicated
they have followed up with the project representative. This prospect is currently working with an existing
business establishment to start up a restaurant. A holiday card was recently mailed to this prospect on behalf
of the EDA.
Project 06-F:
This project contact phoned MDG in June 2006 re: commercial property for sale within the CBD. Prospect
seeking existing building to purchase. Representative notes business plan implementation more realistic for
Spring 2009 timeline. Also notes other communities have not been as responsive as St. Joseph and she
likes the responsiveness here. A holiday card was recently mailed to this prospect on behalf of the EDA.
Proiect 06-G:
This project involves the subdivision of a 32-acre parcel for industrial use. MDG continues to remain in
contact with the project representative. Timeline for improvements is 2009. A holiday card was recently
mailed to this prospect on behalf of the EDA. A holiday card was recently mailed.
Project 06-L
This project involves the purchase of a home within the Central Business, District (Downtown). Intent is to
remodel the home to accommodate a business. The initial contact occurred in mid-December of 2006.
MDG continues to follow up with the project representative. A holiday card was recently mailed.
Proiect 07-A:
This project involves the relocation of an industrial supply company. The project representative and a builder
contacted MDG in January of 2007 regarding this project. The initial timeline for project completion was 2007
but the Company delayed the project to 2008 in March of this year. MDG continues to follow up with the
project representative. A holiday card was recently mailed.
Project 07-B:
This project involved the potential relocation of an industrial use from the business park. The business
establishment decided to remain in its current St. Joseph location. MDG recently mailed a holiday card to the
project representative. A holiday card was recently mailed.
Proiect 07-C:
This project involved the purchase and demolition of an existing residential structure in the Central Business
District. The business prospect had proposed the construction of commercial office space which would have
included his business. The Ciry/EDA approved the conceptual use of TIF for this project. The project
representative canceled a purchase agreement for the subject parcel do to circumstances beyond his
control. A holiday card was recently mailed. .
EDA Project Update December 2007 Page 2
Project 07-D:
This project involves a potential 1031 exchange of existing acreage guided toward industrial development
with existing acreage guided toward commercial development. MDG remains in occasional contact with the
project representative. A holiday card was recently mailed.
Proiect 07-E:
This project involved MDG reaching out to various commercial developers regarding the Downtown
revitalization project. MDG has met and forwarded information to this contract re: the project and available
sites and comparable sales. MDG remains in contact with this project representative. A holiday card was
recently mailed.
Proiect 07-F:
This project involved the sale of an existing structure within the Central Business District. The subject
property has been sold and is expected to be the site of a redevelopment project.
Project 07-G:
This project involved the expansion of an industrial facility to the City of St. Joseph. The project
representatives met several times with MDG regarding extension of services to a currently unserviced area.
The project was abandoned due to the cost of utility extension. A holiday card was recently mailed.
Project 07-H:
This project involved the expansion of a heavy manufacturer to a central Minnesota location. MDG met with
project representatives on several occasions. The business ultimately decided to purchase a 40-acre site in
Albany.
Proiect 07-I:
A Twin Cities based real estate agent phoned MDG in July requesting information regarding available
locations within the Central Business District. MDG forwarded GIS info and maps to the project
representative. The lead has indicated her contact is not interested in moving forward at this time.
Project 07-J:
This project has resulted from active outreach to owners of potential industrial property. MDG has met and
corresponded on several occasions with this projecYs leaders. This will likely be an evolving and expanding
project over the next several years. MDG continues to follow up with the project representatives.
Following are highlights of the unofficial minutes from the November 28~' EDA meeting:
The Board held discussion regarding the development of recruitment materials (updated web page, post card to local
business owners, post card to commercial realtors, etc.) based on information included in the Final Market Study prepared
by McComb Group.
Included in the discussion was the concept of promoting the McComb study in light of limited available commercial and
industrial sites. Several long-term issues regarding future commercial and industrial development were identified: proactive
participation in land use/local infrastructure planning in regard to the re-routing of CSAH 2; monitoring of 'Southwest
Beltway' arterial roadway corridor study; and, potential for neighborhood commercial nodes adjacent to intersections of
collector and/or arterial streets. Board Members opted to place long-term issues identified within the 2007 EDA Annual
Report to the City Council.
In the short-term the following work items related to the McComb Study were identified:
Email the market study to all members of the St. Joseph Chamber of Commerce.
2. Email to St. Cloud Area Chamber of Commerce and other Chamber of Commerce Groups with a request for
posting on their website.
3. Request study be posted on the SCAEDP website.
EDA Project Update December 2007 Page 3
4. Email the study and attachments to the Anderson Center (SCSU) and the McNeely Center (CSB) request
posting on websites and distribution as appropriate.
5. Email to alumnae associations of area collegesluniversities with a request to make available to alumnae.
6. Update City website re: EDA and business recruitment site.
On a related note, Chairperson Wick requested a map of non-conforming uses in business districts be compiled for review
at the December EDA meeting.
The EDA also reviewed an initial draft of its 2007 Annual Report to the City Council. The report updates the Council on
EDA activities that transpired throughout 2007 and identifies potential goals for 2008. The EDA will reconsider the report at
its December 19th meeting. 2008 goals contempiated at the November meeting include:
1. Proactive participation with the Planning Commission, Park Board and City Council in preparing for the County's
construction of the CSAH 2 to CSAH 3 roadway segment in 2009. Proactive participation lead by the EDA may
include, but is not limited to, discussions of the timing of extension of collector roadways and municipal utilities
for servicing future commercial/industrial areas within the general area of the new roadway.
2. Examine how to proactively market St. Joseph opportunities within greater Minnesota.
3. Proactively participate in activities espoused by the St. Cloud Area Economic Development Partnership.
4. Host listening/working sessions with business owners regarding opportunities provided by or available through
the EDA.
5. Examine and advise the Planning Commission and City Council regarding future neighborhood commercial
nodes adjacent to higher traffic intersections (i.e. intersections of collector and/or arterial streets) primarily
servicing residential areas (e.g. near new school and adjacent to 20"~ Avenue).
6. Examine the feasibility of removing impediments to renewal efforts within aging portions of the CSAH 75 corridor.
7. Examine the potential economic impacts of four-year residency requirement at CSB/SJU and function as
information resource regarding economic impact of four-year residency.
8. Work with City leaders and administration to form a study group whose purpose is twofold. First, the study group
could establish to the best of their ability factual information regarding a four-year residency requirement and
distribute such information to decision makers and the public. In addition the study group would encourage
vibrant dialogue and provide a mechanism for sharing information between decision-makers and stakeholders.
EDA Project Update December 2007 Page 4
College of Saint Benedict Residency Program
December, 2007
Currently, 81 percent of Coliege of Saint Benedict students live on campus. Our residence halls and
campus apartments are at full capacity. We require first and second year students to live on campus,
and most juniors and seniors choose to continue living on campus. The college is in the process of
planning for a four-year required residency similar to most of our peer liberal arts colleges. The purpose
of such a program is to ensure that all students receive the full benefits of our Residence Life program, a
core part of the education at the College of Saint Benedict.
The college's goal for this four-year residency program is'to house a minimum of 90 percent of CSB
students in campus housing. To meet our overall housing program goals we expect to need an
additional 150 beds on campus proper. The plan also calls for either the renovation or retirement of
some of our oldest student housing. We expect to fully implement the four-year residency plan in 2012
at the earliest.
Inquiries about College of Saint Benedict housing can be directed to Mary Geller, Vice President for
Student Development at CSB at 363-5601.
Please note: Saint John's University has its own plan for campus housing. Inquiries about Saint John's
University should be directed to Michael Connolly, Dean of Students at SJU at 363-3512.