HomeMy WebLinkAbout01 - January 30, 2008St. Joseph
Volunteer Fire Department
ST. JOSEPH ST. JOSEPH, MINNESOTA 56374
FIRE DEPT.
[DOCATIOMAI CFMTE~ Oi ClMT1Al MINNESOTA
Fire Advisory Board Meeting
St. Joseph Fire Station
Wednesday, January 30,.2008 at 6:00 PM
1. Call Meeting to order
2. Approve November minutes
3. Financial Report
4. Old Business
A. Fee Schedule.
B. Cleaning person.
C. Job descriptions, wages, etc.
D. Elimination of fire dept. bylaws, adopting city HR policy.
E. Other.
5. New Business
A. DNR matching grant.( Generator purchase.)
B. EMT classes (reimbursement, upkeep etc,)
C. Opticoms for signal lights?
D. 2008 hiring.
E. Other.
6, Adjournment
Thank you
Randy Torborg, Fire Chief
November 7, 2007
Page 1 of 2
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in regular session on Wednesday, November 7, 2007 at 6:00 PM in the St.
Joseph City Hall.
Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Rick Schultz, St. Joseph
Township Representative Jeff Janssen, St. Wendel Township Representative Greg Salk. City
Administrator Judy Weyrens.
Others Present: Assistant Fire Chief Terry Loso, Finance Director Lori Bartlett.
Minutes: Janssen made a motion to approve the minutes of August 1 and August 22, 2007 as
presented; seconded by Salk and passed unanimously.
Financial Report: Weyrens presented the following 3`d Quarter Fire Fund Financial Summary:
Revenues $ 92,553.33
Expenditures (18,649.92)
Fund Balance $ 526,040.89
Torborg questioned the bill for US Cable and how it relates to the telephone and internet service.
Weyrens responded that the City recently converted the phone system to a T1 line and each line is
assigned a portion of the cost. The fee should also include internet service. Weyrens stated that she will
check into the service.
Salk made a motion to approve the 3`d Quarter Financial Report as presented; seconded by
Janssen and passed unanimously.
OLD BUSINESS
Air Pac Containment Station/R.I.T: Torborg reported that the Air Pac Containment device has been
purchased and installed in September. All the components for R.I.T. have been ordered and should
arrive within two weeks.
Chiefs Conference: Torborg reported that he and Loso attended the Chiefs Conference. Ann Gergen of
the League of MN Cities fielded questions on relief and fire department bylaws and the need to convert
the documents to Personnel Polices. Fire Departments still operating under the guidance of bylaws need
to change their practices. Weyrens stated that she will forward the bylaws to the City Attorney for review
and see how they can be incorporated into the current City Personnel Policy.
Budget - 2008: The final fire budget was submitted as approved at the August 22, 2007 Fire Board
Meeting.,
Fee Schedule: Finance Director Lori Bartlett discussed with the Fire Board the need to establish a fee
schedule for the year 2008. The City is working on finalizing a master fee schedule and she would like to
include the Fire Department changes in the schedule.
Torborg stated the Fire Department currently charges members of the Fire District for illegal fires or fires
involving negligence on the part of the property owner. He further stated that they are working with a
resident in St. Wendel Township who had an illegal burn and has refused to pay the fee. The cost to the
Fire District for that illegal burn was $ 570. Salk requested that Torborg provide him with the information
and as the resident is a constituent of St. Wendel Township, he will try and collect the outstanding fee.
Cleaning Services: Weyrens reported that she has contacted the vendor who provides cleaning services
for the City Office Facility and the charge for cleaning the fire hall would be approximately $ 40 per week.
Weyrens questioned the effectiveness of hiring a cleaner who only cleans once a week as the facility is
used daily and would require additional cleaning.
November 7, 2007
Page 2 of 2
Weyrens further stated that when the City hired the two additional maintenance staff, one of the duties
included janitorial services. Therefore, Weyrens suggested that the Public Works Director be contacted
to determine if the staff can assume the responsibility of cleaning the facility.
Fire Board Members questioned if cleaning the facility is the best use of maintenance staff and it could
create problems for staffing in the maintenance department. Torborg stated that he would like to contact
some residents that are retired that may be interested in cleaning. Torborg made a motion to seek a
cleaner for the fire facility with compensation set at $ 15.00 per hour. The motion was seconded
by Salk and passed unanimously.
Springsted Study: Weyrens presented the Fire Board with an update from Sharon Klump of Springsted
regarding the Organizational Study. The update indicates that the draft report is not yet complete as she
needs additional information from the City of Waite Park, the Minnesota Fire Safety Center and the St.
Joseph Police Chief. The letter also indicated that she could have a draft report for the Board by
November 13, 2007.
The Board expressed frustration with the lack of response from Springsted. At the time of hiring
Springsted, it was indicated that the report would be finished in approximately six weeks and the process
has been ongoing throughout 2007. The Board agreed that they cannot continue to wait any longer and
question the material that would be in the report at this time. Therefore, Janssen made a motion
requesting the Administrator terminate the contract with Springsted for non performance. The
motion was seconded by Salk and passed unanimously.
Board members discussed the need to complete an organization study and requested that Weyrens
contact the League of MN Cities for information. In addition, Board members suggested that Weyrens
contact the City of Waite Park to obtain a copy of their finished study. The following is information that
should be included in the research: job descriptions for Chief, assistant chief, captains and firefighters;
compensation of officers; incentive for members that are active; alterative scheduling or on-call pay. The
Fire Board agreed to meet again on November 28, 2007 to discuss the organization and compensation
study further.
NEW BUSINESS
Waite Park Annexation: Torborg reported that both the Waiter Park and St. Joseph Fire Department
continue to respond to calls in some of the annexation area in Waite Park. Torborg also reported that
they are still having issues with the St. Joseph Township businesses not installing lock boxes when new
facilities are constructed. Janssen stated that he will bring this back to the Board as they will be meeting
with the Building Official.
Equipment Repair: Torborg reported that the ladder truck underwent repairs recently as the truck was
serviced and the pumps tested.
Radio Fees: Torborg reported that the conversion to 800 mhz radios included an annual license fee. At
the time of purchase that fee was unknown; however, since that time it has been determined that the
license fee will be $ 100 per radio per year. The fire department has 20 radios so the annual fee will be $
2,000.
AdJourn: The meeting was adjourned by consensus at 8:10 PM.
Judy Weyrens
Administrator
Joint Operating Fire Report
4th Quarter
October 1 through December 31, 2007
Balance as of September 30, 2007 $ 526,040.89
Quarterly Revenues:
St. Joseph Township $ 14,297.91
St. Wendel Township 9,359.27
City of St. Joseph 20,241.83
Fire Hall Rental 400.00
Interest Earnings 4,283.02
Fire Training Reimbursement 1,344.00
Fire Fighting Reimbursement 3,728.40
Total Revenues ~ 53,654.43
Quarterly Expenditures:
Fire Administration $ (10,093.19)
Fire Fighting (81,373.12)
Fire Training (1,238.19)
Fire Communications (1,141.69)
Fire Repair Service -
Medical Services (474.84)
Fire Station & Building (9,546.32)
Community Room (952.95)
Other Financing Uses -
Tota/ Expenditures (104,820.30)
Fire Fund Summary, as of December 31, 2007 $ 474,875.02
Less Designations:
Equipment Reserve $ 136,260.86
Computer Fund 1,250.00
Communications Fund 11,500.00
Medical Services Fund 500.00
Building Fund 52,900.00
Maintenance Fund 25,633.29
Debt Service Relief 150,000.00
378,044.15
Operating Fund Balance, as of December 31, 2007 $ 96,830.87
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Cilty Of St. Joseph 01/27/08 11:31 AM
Page 1
Fire Check Register
Check # Search Name
Period 10 October
DEPART 42210 Fire Administration
039507 LEAGUE OF MN CITIES INS TRUST
039440 LEES ACE HARDWARE
DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
039434 JM GRAYSTONE OIL CO., INC
039410 ALEX AIR APPARATUS, INC
039477 AMERICAN TEST CENTER
039412 ALLIED WASTE SERVICES
039461 ST. JOSEPH FIRE RELIEF ASSN
039410 ALEX AIR APPARATUS, INC
039510 METRO FIRE
DEPART 42220 Fire Fighting
DEPART 42250 Fire Communications
039440 LEES ACE HARDWARE
039456 QWEST-TELEPHONE
039468 US CABLE
039469 VERIZON WIRELESS
039472 QWEST-TELEPHONE
039542 TDS METROCOM
DEPART 42250 Fire Communications
DEPART 42270 Medical Services
039418 CENTRAL MCGOWAN
DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
039455 PRECISE REFRIGERATION INC
039547 XCEL ENERGY
039547 XCEL ENERGY
DEPART 42280 Fire Station and Building
DEPART 42281 Community Room
039414 BRANNAN LOCKSMITH
039444 MENARDS
DEPART 42281 Community Room
Period 10 October
Period 11 November
DEPART 42210 Fire Administration
039599 ST. JOSEPH FIRE RELIEF ASSN
DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
039601 STRATEGIC EQUIPMENT
039619 GENERAL SAFETY EQUIPMENT
039615 ALLIED WASTE SERVICES
DEPART 42220 Fire Fighting
DEPART 42240 Fire Training
Comments Amount DEPART OBJ FUND
2006-2007 Audited Pr $86. 57 42210 151 105
Supplies $20. 31 42210 200 105
$106. 88
September -fuel $200. 99 42220 210 105
Air quality service $132. 60 42220 220 105
Testing Fire Truck #2 $645. 00 42220 220 105
September Service $72. 34 42220 384 105
2007 State Aid $40,667. 00 42220 448 105
Containment Fill Statio $6,147. 81 42220 584 105
10' PVC Suction Hose $244. 03 42220 585 105
$48,109. 77
Supplies $20 .31 42250 230 105
Telephon service-Octo $72 .82 42250 321 105
Internet service-Octob $42 .95 42250 321 105
Cell phone-October $31 .97 42250 321 105
Telephone Service-Oc $4 .56 42250 321 105
Telephone Service-No $42 .80 42250 321 105
$215 .41
Medical oxygen $43 .14 42270 210 105
$43 .14
Fall Maintenance to he $213 .43 42280 220 105
October usage $419 .02 42280 381 105
October usage $86 .07 42280 383 105
$718 .52
Brass tags for rental k $10 .57 42281 210 105
trash can, vacuum $147 .06 42281 210 105
$157 .63
$49,351 .35
Jaycees Donation $250 .00 42210 105
$250 .00
gloves, foam cups, to $33 .35 42220 210 105
Drain valve handle $11 .79 42220 220 105
October service $72 .34 42220 384 105
$117 .48
Check # Search Name
039639 TAUFEN,JEFFREY
DEPART 42240 Fire Training
DEPART 42250 Fire Communications
039595 OWEST-TELEPHONE
039606 US CABLE
039606 US CABLE
039607 VERIZON WIRELESS
039640 TDS METROCOM
DEPART 42250 Fire Communications
DEPART 42270 Medical Services
039565 BOUND TREE MEDICAL, LLC
039569 CENTRAL MCGOWAN
039616 CENTRAL MCGOWAN
DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
039609 XCEL ENERGY
DEPART 42280 Fire Station and Building
Period 11 November
Period 12 December
DEPART 42210 Fire Administration
039650 ALL STAR TROPHY
039734 RAJKOWSKI HANSMEIER LTD
039660 CENTRACARE CLINC
039694 PITNEY BOWES
DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
039652 AMERICAN FIREHOUSE
039687 MENARDS
039720 JM GRAYSTONE OIL CO., INC
039651 ALLIED WASTE SERVICES
039701 ST. JOSEPH FIRE RELIEF ASSN
039781 STRUCTURAL COMPOSITES IND
DEPART 42220 Fire Fighting
DEPART 42250 Fire Communications
039721 LEES ACE HARDWARE
039696 QWEST-TELEPHONE
039732 QWEST-TELEPHONE
039738 TDS METROCOM
039740 VERIZON WIRELESS
039785 US CABLE
DEPART 42250 Fire Communications
DEPART 42270 Medical Services
039662 CENTRAL MCGOWAN
039714 CENTRAL MCGOWAN
DEPART 42270 Medical Services
City of St. Joseph
Fire Check Register
01/27/08 11:31 AM
Page 2
Comments Amount DERART OBJ FUND
Mileage Willmar Class $56.74 42240 331 105
$56.74
Telephone Service-No $86.85 42250 321 105
Internet service-Nove $48.95 42250 321 105
Fiber network lease-N $250.00 42250 321 105
Cellphone service-Nov $31.95 42250 321 105
November services $52.66 42250 321 105
$470.41
AED battery $259.14 42270 210 105
Medical Oxygen $43.14 42270 210 105
Medical Oxygen $43.14 42270 210 105
$345.42
October Usage $3.34 42280 381 105
$3.34
$1,243.39
3 plaques $1.35.89 42210 200 105
Fire Dept issues $25.00 42210 304 105
17 Flu Shots $476.00 42210 305 105
postage $6.88 42210 322 105
$643.77
RIT Bags $379.91 42220 210 105
flashlights $30.69 42220 210 105
November fuel $220.16 42220 210 105
November service $72.34 42220 384 105
Fire relief fund $3,000.00 42220 448 105
RIT pack - 2 air tanks, $1,405.30 42220 584 105
$5,108.40
supplies $24.86 42250 230 105
November service $8.44 42250 321 105
Decemberservice $87.91 42250 321 105
Dec Services $52.68 42250 321 105
Cell phone-December $31.98 42250 321 105
Fiber network lease $250.00 42250 321 105
$455.87
Medical oxygen $43.14 42270 210 105
Medical oxygen $43.14 42270 210 105
$86.28
City of St. Joseph
Fire Check Register
01/27/08 11:31 AM
Page 3
Check # Search Name Comments Amount DEPART OBJ FUND
DEPART 42280 Fire Station and Building
039673 HEARTLAND DOOR SALES INC. repair doors 2 & 3 $76.12 42280 220 105
039703 STANLEY STEEMER clean fire hall floors $391.72 42280 300 105
039705 SUMMIT FIRE PROTECTION Annual sprinkler inspe $90.00 42280 300 105
039709 XCEL ENERGY November usage $430.67 42280 381 105
039741 XCEL ENERGY November Usage 11/1 $503.55 42280 381 105
039709 XCEL ENERGY November usage $267.40 42280 383 105
039741 XCEL ENERGY November Usage 1111 $1,065.00 42280 383 105
DEPART 42280 Fire Station and Building $2,824.46
DEPART 42281 Community Room
039703 STANLEY STEEMER clean fire hall floors $795.32 42281 300 105
DEPART 42281 Community Room $795.32
Period 12 December $9,914.10
$60,508.84
City of St. Joseph
Fire Depart 4th Quarter Revenue
Current Period: December 2007
SOURCE MTD
SOURCE Descr Budget Rev 10 CurYr
FUND 105 Fire Fund
33400 State Grants and A $65,000.00 $0.00
34202 Special Fire Servic $175,523.00 $23,657.17
34203 Fire Fighting Reim $500.00 $0.00
34781 Fire Hall Rental $2,000.00 $75.00
36210 Interest Earnings $6,000.00 $2,893.32
36230 Contributions from $0.00 $250.00
36260 Surplus Property $0.00 $0.00
36300 Reimbursement $0.00 $3,129.00
FUND 105 Fire Fund $249,023.00 $30,004.49
$249,023.00 $30,004.49
MTD MTD
11 CurYr 12 CurYr
$0.00 $0.00
$0.00 $20,241.83
$59.40 $0.00
$325.00 $0.00
-$1,364.27 $1,825.31
-$250.00 $0.00
$0.00 $0.00
$540.00 $0.00
-$689.87 $22,067.14
-$689.87 $22,067.14
YTD
Revenue
$42,230.20
$175,596.03
$1,577.17
$2,675.00
$21,011.38
$500.00
$0.00
$3,669.00
$247,258.78
$247,258.78
01/27/08 11:28 AM
Page 1
Balance
$22,769.80
-$73.03
-$1,077.17
-$675.00
-$15,011.38
-$500.00
$0.00
-$3,669.00
$1,764.22
$1,764.22
City of St. Joseph
Fire Board Receipts
01/27/08 12:04 PM
Page 1
SOURCE
Refer Search Name Amount SOURCE Descr Comments
Qtr 4
Period 10
SOURCE 34202 Special Fire Service
21097 ST. WENDEL TOWNSHIP $9,359.27 34202 Special Fire Servic 4th Quarter 2007
21332 TOWNSHIP OF ST. JOSEPH $14,297.90 34202 Special Fire Servic 4th Quarter 2007
SOURCE 34202 Special Fire Service $23,657.17
SOURCE 34781 Fire Hall Rental
21219 ST. CLOUD AMATEUR RADIO CLUB $75.00 34781 Fire Hall Rental Fire Hall Rental- 11
SOURCE 34781 Fire Hall Rental $75.00
SOURCE 36210 Interest Earnings
18977 CENTRAL MN FEDERAL CREDIT UNIO $569.82 36210 Interest Earnings October 07 Interest
18975 SALOMON SMITH BARNEY $275.75 36210 Interest Earnings October 07 Interest
18974 FIRST STATE BANK $1,174.78 36210 Interest Earnings October 07 Interest
SOURCE 36210 Interest Earnings $2,020.35
SOURCE 36230 Contributions from Private Sou
22040 ST. JOSEPH JAYCEES $250.00 36230 Contributions from FD Calendars
SOURCE 36230 Contributions from Private Sou $250.00
SOURCE 36300 Reimbursement
21475 PROGRESSIVE INSURANCE $3,029.00 36300 Reimbursement PROGRESSIVE IN
21475 PROGRESSIVE INSURANCE $50.00 36300 Reimbursement PROGRESSIVE IN
21475 PROGRESSIVE INSURANCE $50.00 36300 Reimbursement PROGRESSIVE IN
SOURCE 36300 Reimbursement $3,129.00
Period 10 $29,131.52
Period 11
SOURCE 34203 Fire Fighting Reimbursement
22340 WILLIAMS, WALTER ALBERT $29.70 34203 Fire Fighting Reim Interest charges In
22340 WILLIAMS, WALTER ALBERT $29.70 34203 Fire Fighting Reim Interest charges In
SOURCE 34203 Fire Fighting Reimbursement $59.40
SOURCE 34781 Fire Hall Rental
22347 KELLER, JOHN & CATHERINE $75.00 34781 Fire Hall Rental Fire Hall rental 12/
22310 WEISBRICH, BETTY $175.00 34781 Fire Hall Rental Fire Hall Rental No
22654 TILLEMANS, L.P. $75.00 34781 Fire Hall Rental Fire Hall rental 12-
SOURCE 34781 Fire Hall Rental $325.00
SOURCE 36210 Interest Earnings
18987 NORTHLAND SECURITIES, INC $167.79 36210 Interest Earnings November 07 Inter
18983 SALOMON SMITH BARNEY $590.64 36210 Interest Earnings November 07 Inter
18982 FIRST STATE BANK $689.30 36210 Interest Earnings November 07 Inter
18984 CENTRAL MN FEDERAL CREDIT UNIO $517.84 36210 Interest Earnings November 07 Inter
SOURCE 36210 Interest Earnings $1,965.57
SOURCE 36230 Contributions from Private Sou
1116 ST. JOSEPH FIRE RELIEF ASSN $250.00 36230 Contributions from Jaycees Donation
SOURCE 36230 Contributions from Private Sou $250.00
SOURCE 36300 Reimbursement
22340 WILLIAMS, WALTER ALBERT $300.00 36300 Reimbursement WILLIAMS, WALT
22340 WILLIAMS, WALTER ALBERT $240.00 36300 Reimbursement WILLIAMS, WALT
Qtr 4
Refer Search Name
SOURCE 36300 Reimbursement
Period 11
Period 12
SOURCE 36210 Interest Earnings
18993 FIRST STATE BANK
18999 NORTHLAND SECURITIES, INC
18995 CENTRAL MN FEDERAL CREDIT UNIO
18994 SALOMON SMITH BARNEY
SOURCE 36210 Interest Earnings
Period 12
City of St. Joseph
Fire Board Receipts
SOURCE
Amount SOURCE Descr
$540.00
$3,139.97
$1,266.50 36210
$33.11 36210
$474.31 36210
-$0.62 36210
$1, 773.30
$1, 773.30
$34, 044.79
$34, 044.79
Interest Earnings
Interest Earnings
Interest Earnings
Interest Earnings
Comments
01/27/08 12:04 PM
Page 2
December 07 Inter
December 07 Inter
December 07 Inter
December 07 Inter
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