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HomeMy WebLinkAbout03-15-07 March 15, 2007 Page 1 of 7 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, March 15, 2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Steve Frank, Renee Symanietz, City Administrator Judy Weyrens City Representatives Present: City Engineer Tracy Ekola, Public Works Director Dick Taufen, Police Chief Pete Jansky, Sergeant Dwight Pfannenstein Others Present: Sam DeLeo, Jim & Mary Ann Graeve, Miriam Ardolf, Sr. Thomasette Approve Aoenda: Symanietz made a motion to approve the agenda with the following changes: Add 8a Personnel Committee The motion was seconded by Rassier and passed unanimously. Consent Aoenda: Symanietz made a motion to approve the consent agenda as follows: a. Minutes - Approve the minutes of February 28,2007. b. Bills Payable - Approve check numbers 038522-038596. c. Gambling Donation - Accept the donation from the St. Joseph Lions in the amount of $500 to be used for CPR classes offered through the Fire Department. d. Equipment Request - Authorize the Cable Commission to purchase two new cameras as well as a 27" television for use in the Council Chambers not to exceed $6,000. e. Gambling Application - Accept the Lawful Gambling Application for Exempt Permit for the CSB/SJU Ducks Unlimited Chapter for an event to be held at the EI Paso Bar & Grill on April 21, 2007. f. AFSCME Wage Scale - Adopt the recommendations of the Personnel Committee implementing the Springsted Study for AFSCME members. g. Sergeant Position - Appoint Police Officer Dwight Pfannenstein as Police Sergeant effective March 16, 2007, placing him at a step 6 of the Sergeant Pay Scale. The motion was seconded by Wick and passed unanimously. Discussion: Chief Jansky introduced Sergeant Pfannenstein to the Council and Residents. He stated that Pfannenstein grew up in St. Joseph. He added that he has been an officer for 7 years and that he had the pleasure to work with him for 2 years in the City of Albany and the past 5 years in St. Joseph. Public Comments to the Aoenda: Chuck Potter, 423 Minnesota Street vv, approached the Council requesting that the fee for the Compost Site be waived for Senior Citizens. Potter stated that he had requested this in the past, but has not yet heard anything. Weyrens stated that the compost fees come from the same fund as the general refuse service. She added that seniors already receive a 50% discount on their regular refuse service. The refuse rate for senior citizens is $6.50 for a 30-gallon container. Potter was advised that they would review this information again. EAW - Parkway Business Center: Sam DeLeo representing the developers for the Feld Farm approached the Council to discuss the draft EAW for the Parkway Business Center. Weyrens stated that the City is considered the RGU(Regulating Governmental Unit) and as such is responsible for distributing and requesting comments on the draft EAW. In the past the City has allowed the developer to prepare the necessary paperwork on behalf of the city. At this time the City must accept the Draft EAW begin the 30-day comment period. Rassier questioned if it were possible to make the document less complex. DeLeo replied that the majority of the document consists of the Wetland Delineation; however, he added that the wetlands will not be impacted by this stage of development. Weyrens stated that the first phase of the development will March 15, 2007 Page 2 of 7 impact approximately 52 acres. DeLeo clarified that additional environmental documentation will need to be completed for the remaining acres of the Feld Farm. The developer has yet to decide if they will complete an EIS or AUAR Either of the two documents are very complete and will take a minimum of 12 months to complete. Carlbom questioned whether or not the proposed roadway connecting the development to County Road 133 would be permanent or temporary. DeLeo replied that it will be temporary until the North Corridor is constructed. Rassier made a motion to accept the Draft EAW for the Parkway Business Center as presented and authorized the same to published and distributed for review and comment. The motion was seconded by Wick and passed unanimously. GamblinQ Premise Permit - St. Cloud BoxinQ Club: Their being no one present to speak on behalf of the St. Cloud Boxing Club, Frank made a motion to postpone this agenda item until later in the meeting in the event that a representative arrives. The motion was seconded by Wick and passed unanimously. CITY ENGINEER REPORTS 2007 Storm Sewer Improvements Bid: Ekola advised the Council that bids for the 2007 Storm Sewer Improvement Project were opened on March 6, 2007. The project consists of the improvement of the Watab Storm Sewer to include construction of a 27" storm sewer to bypass the failing Watab Storm Sewer. She stated that the following fourteen bids were received: Larson Excavating Contractors Inc Kraemer Trucking & Excavating Inc Redstone Construction C & L Excavating Randy Kramer Excavating Molitor Excavating RL. Larson Excavating Sundblad Construction J.R Ferche Kuechle Underground Eagle Construction Landwehr Construction Wipper Backhoe & Bobcat Service Burschville Construction Inc $106,982.58 $118,116.17 $119,284304 $121,421.85 $122,044.94 $123,652.80 $125,646.45 $131,028.82 $137,896.70 $138,737.45 $139,934.00 $143,008.75 $147,606.75 $150,912.88 Larson Excavating Contractors of Holdingford was the lowest responsible bidder with the following bid: Base Bid $105,136.82 Alternate A $ 1.845.76 Grand Total $106,982.58 Ekola stated that Alternate A is to add 256 square feet of cable concrete mat, CC45 in place of grouted riprap at the storm sewer outlet at Watab Creek. She added that they are still waiting for DNR approval of Alternate A. Frank made a motion to execute Resolution 2007-008 awarding the bid to Larson Excavating Contractors with Alternate A being contingent upon DNR approval. The motion was seconded by Symanietz and passed unanimously. MAYOR REPORTS Personnel Committee: Mayor Carlbom stated that the Personnel Committee has been busy over the last few weeks working on interviewing candidates for the Sergeant Position as well as the two Maintenance Positions. They have also been working on the implementation of the AFSCME Wage Scale to coincide with the results of the Springsted Study. Both Unions are now on the new wage scale for the City. March 15, 2007 Page 3 of 7 After interviewing several candidates, Carlbom stated that they are ready to offer the position to two of the possible candidates for the Maintenance Positions. There were 85 applications received and only two positions to fill. Of those 85 candidates, 14 were initially interviewed and 4 were called back for a second interview. The personnel committee is looking to offer the job to two of the candidates based on approval of the City Council and background checks being completed. Rassier made a motion to offer the position to the top two candidates based on completion of a background check and physical. The motion was seconded by Symanietz and passed unanimously. Based on the implementation of the Springsted Study, there is an opening for a Maintenance Supervisor. The position was posted and only one application was received. The personnel committee is recommending that Jim Marthaler be promoted from the current position of Utility Operator to that of Maintenance Supervisor. Symanietz made a motion to approve the promotion of Jim Marthaler from Utility Operator to Maintenance Supervisor. The motion was seconded by Wick and passed unanimously. Recreation Committee: Carlbom reported that he has decided to form a Recreation Committee for the City. He has asked the following individuals to be a part of the committee: · Steve Frank (Co-chair) · Margy Hughes (Co-chair) · Don Fischer · Tom Stock · Gerri Bechtold · Mike Bader · Dale Wick Carlbom stated that the task of the Recreation Committee is to consider the following: 1. Current opportunities for youth recreation. 2. What can the City provide for youth recreation? 3. How to encourage community collaboration and use of community resources. Frank stated that there is a need for this type of committee as there is increasing participation and decreasing funds. Symanietz made a motion to approve the formation of the Recreation Committee as presented. The motion was seconded by Wick and passed unanimously. Communications Committee: Carlbom also added that he decided to form a Communications Committee to help the City evaluate current communications practices. The following have been asked to serve on that Committee: · Steve Frank · Renee Symanietz Frank made a motion to approve the formation of the Communications Committee. The motion was seconded by Wick and passed unanimously. COUNCIL REPORTS SYMAN IETZ March 15, 2007 Page 4 of 7 Joint MeetinQ with Staff: Symanietz reported that the City Council held a joint meeting with City Staff to discuss various City issues. WICK - No Report RASSIER Personnel Committee: Rassier thanked the staff members that were involved in the implementation of the Springsted Study as well as the interviewing of candidates for the Sergeant and Maintenance Positions. FRANK Assessment Policies: Frank advised the Council that he has been researching, through the League of Minnesota Cities, how various other cities handle assessments. He assumed that the 60/40 split was very common; however, he stated that he was surprised by the variations in how property owners are assessed. ADMINISTRATOR REPORTS Field Street: Previously, the APO has presented the City with a Resolution which states that they agree to pay for 70% of any additional environmental study costs associated with the Field Street Study. At that time, the Council had requested an up to date cost analysis of the Study. Weyrens stated that they are still within the allocated funds for the project. She added that she has asked both Doug Weiszhaar and the APO to present the alternatives to the Council. Weyrens advised the Council that this is a Federal Study and, as a result, they must complete the study process. In the event that a 4F Study is needed, the APO is agreeing to pay for 70% of the costs with the City paying the remaining 30%. The local match would be $20,696. She stated that if the 4F Study is not needed, the City wouldn't have the additional costs. It is unsure at this time whether or not the 4F Study will need to be completed; however, the APO is doing their Federal Funding now and need a commitment from the City for the local match. Wick questioned when the alternatives are chosen, to which Weyrens responded the official alternatives must first be presented. Wick stated that there is still $31,541 left in the budget for the Field Street Study. He questioned why those additional funds could not be taken out of that remaining balance. Weyrens stated that this was not included in the original proposal nor was it an optional task. Weyrens added that the surveying and the official mapping have not yet been completed. Carlbom explained that the potential4F Study did not come about until almost a year and a half into the Study as it was not an option before the bids were received. He added that the 4F Study may be required by the State Historic Office Study based on the historical impact of the possible alternatives. Weyrens re-stated that the City has no choice whether they want to do this study. So that Weyrens could retrieve additional information on this matter the Council adjourned for 10 minutes; after which Carlbom called the meeting back to order. Per the request of the Councilors, Weyrens provided some additional cost information regarding the Study. She stated that the original contract amount was $177,811. The most recent payment was made on February 28, 2007 and so far the City has paid $159,342, which leaves a balance of approximately $20,000. Weyrens stated that there was an optional 4F study that was included in the proposal which was for the Parks and Recreation portion of the Study as there was some thought that there may be some impacts to Kleinfelter Park. Carlbom stated that based on bids that they have received, the APO is quoting a price of $68,987 for the potential4F Study. Frank questioned what would happen if the City does not agree to pay the local match for the Study. Weyrens stated that the City could risk having to refund the amount paid by the APO to date as well as it could impact any future city transportation projects. Weyrens stated that the March 15, 2007 Page 5 of 7 City controls what alternatives are reviewed. As a result, Rassier stated it would be best to get the alternatives and hold a public hearing to pick the alternatives that the City would like to have reviewed. If, based on the chosen alternatives, the study is not required it would not cost the City any money. He added that the City needs to make a decision. Rassier made a motion to approve Resolution 2007-012 Approving the local cost sharing split for the Field Street 4(f) Study. The motion was seconded by Symanietz. Frank questioned how the alternatives would be chosen. Weyrens stated that WSB will present all of the alternatives and then the TAC would meet again to recommend a preferred alternative to the Council. The motion passed unanimously. Liauor Ordinance Amendments: Weyrens stated that staff has been working on some proposed changes to the Liquor Ordinances and draft Ordinances have been distributed for review. The changes affects three Liquor Ordinances. · Ordinance 73: LicensinG and ReGulation of the Sale and Consumption of Wine: Weyrens stated that currently Ordinance 73.06 states that the license holder must live within the City. Staff has suggested that the Ordinance be amended to delete that requirement. Frank made a motion to authorize the change to Ordinance 73 deleting the requirement in Section 73.06. The motion was seconded by Symanietz. Wick stated that he had noted some corrections that need to be made as well: o 73.08 subd. 3 ... one and one half (12) hours..... should be (1%) not (12) o 73.08 subd. 7 o 73.09 The motion passed unanimously. ... described in Subd. 6 below. Subd. 6 is not listed. He questioned whether or not the Liquor Matrix should be discussed under this portion of the Ordinance. Weyrens stated that the Matrix is a policy rather than an Ordinance. · Ordinance 71: LicensinG and ReGulation of Consumption of Intoxicatina Liauor. Weyrens stated that Staff began looking at this Ordinance, as there have been several requests for outdoor events to be held past 9:00 PM. The following changes/corrections were discussed: o Weyrens stated that "special event" was replaced with "temporary on-sale" throughout. 0 71.02 Subd. 2 0 71.02 Subd. 5 0 71.02 Subd. 5 (b) 0 71.02 Subd. 5 (g) 0 71.05 0 71.05 Subd. 8 Clubs refers to the American Legion. The time period for a temporary on-sale license was extended to 4 days rather than 24 hours to accommodate the 4th of July Celebration. The application submittal requirements were changed from 30 to 90 days The maximum number of licenses is limited to 6 days/calendar year. There were some changes made to the Investigation requirements based on recommendations of the BCA. There was some discussion on whether the City should limit the number o 71.06 (d) o 71.06 (e) March 15, 2007 Page 6 of 7 of licenses that are allowed in the City. Chief Jansky stated that it is a Council decision as to whether they want to limit the number of licenses. Carlbom stated that he does not see a need to place a limit on the number of licenses; however Rassier and Frank stated that they are in favor of a limit at this time. Weyrens clarified that anyone violating the City Ordinance is not eligible for renewal. Wick clarified that a brewery would not be eligible for a license in the City o 71.08 Subd. 4(d) ... described in Subd. 6 below. Subd. 6 is not listed. o 71.11 Subd. 6 (a) Applications for Outside Liquor Permits are required 90 rather than 30 days prior to event. o 71.11 Subd. 6(d) The conditions for temporary outside liquor permits were updated to allow activities to extend until 12:00 AM one night, Public Hearings would be required before permit is issued, $500 deposit is required with application and there must be adequate police protection. o 71.11 Subd. 6(f) Wick questioned whether a tent with 4 walls and a roof is required for all outdoor events. o 71.15 There was some discussion as to whether there should be a limit to the number of on-sale liquor licenses. Carlbom suggested that this section be deleted and that the limitations for the number of on-sale liquor licenses be removed. · Ordinance 72: Licensina and Reaulation of the Sale and Consumption of 3.2 Percent Malt Liauor. Weyrens stated that Non-Intoxicating has been replaced with 3.2 Percent Malt Liquor. o Wick clarified that Special Event would be replaced with Temporary throughout the Ordinance. 0 72.02 Subd. 4 (e) 0 72.02 Subd. 6 0 72.03 Subd. 2 0 72.05 0 72.07 Subd. 7 (d) 0 72.07 Subd. 8 o 72.08 o 72.11 Permit fee should be $100.00 not $10.00 / 24 hour period. Wick asked for clarification to the fees and hours associated with the sale or consumption of 3.2 malt liquor on Sundays. Wick clarified that the investigation fee for this type of license is cheaper due to the type of alcohol. Wick stated that there are no investigations listed for this type of license. ... described in Subd. 6 below. Subd. 6 is not listed. Wick mentioned that the annual meeting with the Police Chief is not required in Ordinance 71. Weyrens stated that it would be added to that Ordinance as well. Wick asked the Chief for clarification on the hours for purchase and sale of both 3.2 percent malt liquor and intoxicating liquor. Wick requested that 72.11 be removed as dancing does not apply to the City. March 15, 2007 Page 7 of 7 After hearing the discussions regarding the Liquor Ordinance Amendments, there were some questions raised by a member of the committee in charge of the 4th of July Celebration. He clarified that they were still able to hold their event although it does not fall on a weekend. Carlbom stated that the Ordinance also mentions holidays as they may not always fall on a weekend. He also asked for clarification as to whether or not they needed to have their event in a tent as they have not done that in the past. The Council advised him that the City will need to hold a Public Hearing before the license can be approved to make the neighboring residents aware of the event. Carlbom and Weyrens advised him that they have already begun the application process by coming and speaking with Weyrens about the event for this year. They also advised him that they would be responsible for the $500 fee as well as the $1,000 damage deposit. When questioned whether or not other establishments pay for their own police protection, he was advised that the Church must follow the same Ordinances as other establishments. GamblinQ Premise Permit - 8t. Cloud Boxina Club: Wick made a motion to table the Premise Permit for the St. Cloud Boxing Club. The motion was seconded by Rassier and passed unanimously. Adiourn: Symanietz made a motion to adjourn at 9:45 PM ; seconded by Wick and passed unanimously. ./...-".--- ,.iIC/Y / (v/ (//c l.t>z) J~~lweyrens i "idynistrator