HomeMy WebLinkAbout05-31-07
May 31,2007
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session
on Thursday, May 31, 2007 at 7:00 PM in the St. Joseph City Hall.
Members Present: Acting Mayor AI Rassier. Councilors Dale Wick, Renee Symanietz, Steve Frank. City
Administrator Judy Weyrens.
City Reoresentatives Present: City Engineers Tracy Ekola and Randy Sa bart, Public Works Director Dick
Taufen
Others Present: Marc Vandais, S. Paula Revier, Dona Monsebroten, Kathryn Wirth.
Aoorove Aaenda: Symanietz made a motion to approve the agenda as presented; seconded by
Wick and passed unanimously by those present.
Public HearinQ - 2007 East End Mill and Overlav Imorovement: Acting Mayor Rassier called the hearing
to order and stated the purpose of the hearing is to consider the final assessments for 2007 East End
Overlay Improvement. The project area is defined as: Able Street between 10lh Avenue SE and 7'h
Avenue SE; 8th Avenue SE , Callaway Street between 7'h Avenue SE and 12'h Avenue SE; 9th Avenue SE
south of East Baker Street; the intersection of Dale Street East and 9th Avenue SE; 10th Avenue SE; 11 th
Avenue SE; Dale Street East from 7'h Avenue SE to 12th Avenue SE and the entrance and parking area of
Klinefelter Park as well as the Klinefelter Park Improvements.
Rassier turned the floor over to City Engineer Tracy Ekola. Ekola stated that the project is broken into
two different types of improvements. The first area, 8th Avenue and Able Street was constructed in 1978
and during the late 90's the Council proposed overlying the street. At that time the residents objected to
the improvement and the project was tabled. Since that time the road has deteriorated with significant
cracking. Therefore this area will be reclaimed, mill and grinding the existing bituminous and mix with
existing gravel with a final layer of new bituminous. The second area was constructed between 1987-89
and has minor cracking and deterioration. This area will be overlayed with a new bituminous mat.
Ekola presented the following table of probable cost, illustrating that the bids came in well below the
engineers estimate provided at the time of the improvement hearing.
February 2007
(Preliminary Estimate)
March 2007
(Estimate based on bid)
Reclaim Area
Overlay Area
Park
Total
$ 226,444
$ 282,369
$ 69,684
$ 578,497
$ 130,022
$ 243,245
$ 63,912
$ 437,180
The following table is a breakdown of the funding for Improvement:
Assessment (60%) City (40%) Total
Reclaim Area $ 78,014 $ 52,009 $ 130,023
Overlay Area $145,947 $ 97,298 $ 243,245
Total $ 223,961 $ 149,307 $ 373,268
The following table illustrates the assessment rates:
Assessment Rates Typical Assessment Typical Assessment
Interior Lot Corner Lot
Reclaim Area $ 26.69 LF $ 2,150 $ 4,150
Overlay Area $ 18.56 LF $ 1,500 $ 3,000
May 31, 2007
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Ekola clarified that the assessment policy for the City of St. Joseph is based on the front footage of
abutting property. Therefore, the assessment rate is multiplied by the length of property abutting the
street ROW. Corner lots are assessed 100 percent of the footage on the short side of the lot and 50% on
the long side. Cul-de-sacs are assessed based on the front length of the property as measured at the
front setback line. It has been the policy of the City to assess residents 60% of the cost of overlaying
and reconstruction projects and 100% for new construction and annexed property abutting an existing
street ROW.
Rassier opened the floor to questions and comments from those present. As no one present wished to
speak, Frank made a motion to close the public hearing at 7:10 PM; seconded by Wick and passed
unanimously.
Upon being questioned, Ekola stated that the project will begin in mid to late July with completion in
August. The project is anticipated to last four weeks. Wick questioned if residents have contacted the
City Offices regarding the proposed improvement. Weyrens stated that the only calls she has received
was regarding payment and when the assessment is payable.
Wick made a motion authorizing the Mayor and Administrator to execute Resolution 2007-027,
Adopting the final assessments for the 2007 East Side Mill and Overlay Improvement. The mtoin
was seconded by Symanietz and passed unanimously.
2007 Jade Road Improvement - Award Bid: Engineer Randy Sabart stated that the bids were opened for
the 2007 Jade Road Improvements, with nine bids received. The bids tabulation is as follows:
Engineer's Estimate
$ 1,499,741.20
$ 1,522,904.00
$ 1,537,053.29
$ 1,547,086.12
$ 1,598,572.08
$ 1,648,871.31
$ 1,698,126.95
$ 1,733,743.17
$ 1,760,651.60
$1,797,501.80
RL Larson
Joe's Excavating
Northdale Construction
Kuechle Underground
SJ Louis Construction
SR Weidema
Arcon Construction
Barbarossa
F.R. Ferche
Sabart stated that he has reviewed the bids as submitted and is requesting the Council award the bid to
RL Larson for a contract price of $ 1,499,741.20. Wick made a motion authoring the Mayor and
Administrator to execute Resolution 2007-028, acknowledging the bid opening and awarding the
2007 Jade Road Improvement contract to RL Larson for a contract price of $ 1,499,741.20. The
motion was seconded by Symanietz and passed unanimously.
Adiourn: Frank made a motion to adjourn at 7:20 PM; seconded by Symanietz and passes
unanimously.
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