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HomeMy WebLinkAbout07-05-07 July 5, 2007 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, July 5, 2007 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Steve Frank, City Administrator Judy Weyrens City Representatives Present: City Engineer Randy Sabart, City Attorney Tom Jovanovich Others Present: Margy Hughes, S. Thomasette, Herman Gangl, Tom Gustafson, Mari Therese Woida Approve AQenda: Symanietz made a motion to approve the agenda; seconded by Wick and passed unanimously. Consent AQenda: Wick made a motion to approve the consent agenda as follows with minor corrections made to the minutes of June 7. a. Minutes - Approve the minutes of May 31 and June 7,2007. b. Bills Payable - Approve check numbers 039015-039046. c. Application for Payment - Authorize the Mayor to execute Pay Application #16 for the Water Treatment Plant and authorize payment to John T. Jones in the amount of $192,314.18. d. Application for Payment - Authorize the Mayor to execute Pay Application # 8 for the 2006 Street Improvement Project and authorize payment to C&L Excavating in the amount of $79,894.81. e. Street Lighting Request - Authorize the expenditure of up to $3,761.00 for street lighting on Hill Street. The motion was seconded by Symanietz. Discussion: Frank questioned the street lighting along Hill Street. Weyrens stated that this area was annexed and thus the City will pay for the street lighting. The motion passed unanimously. Public Comments to the AQenda: No one present wished to speak. Public HearinQ - Storm Water Annual Notice: Weyrens advised the Council that, once a year, the City is required to review the MPCA Storm Water Permit. The purpose of the hearing is to allow public input as to storm water regulations and enforcement. The annual permit also includes a section on education and promotion of water and storm water management. In 2006 the City, along with St. Cloud, Waite Park, Sauk Rapids and Sartell planned and held a water day at Millstream Park. This event served as an education day for students from the area schools. The planning committee indicated that the event was a success and the same will be conducted in 2007. In addition to Water Day, the area Cities designed and funded a billboard on County Road 75. In addition to education the City has increased enforcement of storm water regulations through engineering and building inspection. All development plans must include a storm water management plan which is reviewed and approved by the City Engineer. The Building Inspector assures that site material does not leave the property when a lot is under construction. The public hearing was opened at 7:00 PM and with no one wishing to speak, Symanietz made a motion to close the Public Hearing. The motion was seconded by Frank and passed unanimously. Weyrens stated that the information from this meeting will be included in the annual reporting form. July 5, 2007 Page 2 of 4 MAYOR REPORTS Plannino Commission Meetino: Rassier stated that at the July 1, 2007 Planning Commission reviewed a concept plan submitted by the College of St. Benedict and Collegeville Development Group. The concept plan included 53 acres of vacant land east of CR 121 and south of Callaway Street. The proposed development includes of mix of residential and commercial. The Planning Commission requested that the developers re-submit a plan using on the southern portion of the property and design a development that can meet the setback and lot size requirements. Wick questioned if the Developers will be required to submit a plan to the Park Board to which Rassier stated yes. Weyrens stated that Developers are required to meet with the Park Board only after a concept plan is approved. It is at this stage when it can be determined why type of dedication is required by Ordinance. COUNCIL REPORTS SYMANIETZ LMC Annual Conference: Symanietz stated that she attended the League of Minnesota Cities Annual Conference and was elected to the Board of Directors for Women in City Government. WICK Kleinfelter Park: Wick questioned Sabart as to where the temporary access will be to Kleinfelter Park during the 2007 East Side Mill and Overlay construction project. Sabart stated that the park will alsway be accessible and he will verify the detour plans. Park Board: Wick advised the Council that the July Park Board meeting has been changed to July 30, 2007. EDA: Wick stated that the July EDA meeting has been moved to July 11, 2007 and will be a joint meeting of the City Council and EDA. The purpose of the meeting is to review a proposed TIF application for Chris Schillinger and to hear the presentation on the Market Study commissioned by the City. Millstream Arts Festival: Wick reported that the Millstream Arts Festival is moving back to St. Joseph and will be held downtown on September 30,2007. St. Cloud Aauatics: Wick advised the Council that he will attend the first meeting of the St. Cloud Aquatics Center on July 19, 2007. The purpose of the meeting is to review the possible development of a regional waterpark. FRANK Ad Hoc Recreation Committee: Frank stated that the Recreation Committee had their last meeting at which they finalized the recommendations for recreation for St. Joseph. Former Mayor Richard Carlbom established this committee and the purpose of the Committee was to review youth and adult recreation and how the City could participate or fund such. The Committee has finished reviewing the needs and will be submitting a formal report to the Council. In addition, the Committee will be submitting a proposed budget for funding consideration in 2008. Committee Co-chair Margy Hughes stated the City is spending less money, but there is greater demand for recreation within the City of St. Joseph. It is important to establish a program early enough so that programming can be completed during the winter months. Website: Frank encouraged Weyrens to post notifications on the website as well as the cable channel. Contractor Sians: Frank questioned the number of signs that are up advertising businesses doing work within the City. While he is not opposed to vendors advertising, they should be removed in a timely fashion. July 5, 2007 Page 3 of 4 Reauest for Sidewalk: Frank requested the City consider constructing a sidewalk along 2nd Avenue NW due to the large amount of vehicle and pedestrian traffic. Rassier advised Frank that this has been looked into in the past and due to the topography it is a tough area in which to add a sidewalk. Rassier further stated that the need may change once the CR2 bypass is constructed. Mayor Appointments: Rassier reported that due to the resignation of Mayor Carlbom, the following appointments need to be considered:: · APO Executive Committee · St. Joseph EDA · Joint Planning Board · Planning Commission Liaison · St. Cloud Economic Development Partnership Rassier Rassier Sr. Kathleen Kalinowski Wait for new council person SymanietzlWick (Alternate) Wick questioned whether or not he is the appropriate person for the SCEDP as he is an EDA member. Since the City has been a member of the Partnership a member of the EDA has represented the City, reporting back to the EDA Board. Rassier stated that he will review appointment for the Planning Commission and Partnership for appointment at a later meeting after the vacant Council seat is filled. Wick made a motion to accept the following Mayorial Appointments: APO Executive Committee - Mayor Rassier; St. Joseph Economic Development Authority - Mayor Rassier; Joint Planning Board (City and Township of St. Joseph) - S. Kathleen Kalinwoski. The motion was seconded by Symanietz and passed unanimously. ADMINISTRATOR REPORTS Certificate of Survey - St. Joseph Parkway Business Center: Weyrens reported that the Developer for the St. Joseph Parkway Business Center is requesting authorization to split an additional 19.96 acres from the Feld Farmstead. Previously the City Council and Township approved a lot split of 34 acres. Since that time the City staff and Developer have been meeting to review the first phase of development. Due to the proposed routes for the North east/west corridor, additional property is needed to the first phase to provide access to the development. This concept has been presented to the Planning Commission and City Council. Wick made a motion to authorize the Administrator to execute a Certificate of Compliance separating 19.96 acres from the Feld Farm to be attached to Phase One of the St. Joseph Parkway Business Center. The motion was seconded by Symanietz and passed unanimously. Council Membership: Weyrens advised the Council that they must decide on a process to follow for the selection of a City Council member to fill the vacant seat Council seat. Rassier stated it is his opinion that the Council should hold a candidate forum at which they can ask the candidates questions. Symanietz agreed, although she suggested that they narrow the number of candidates down prior to holding a candidate forum. Rassier requested that all candidates be asked the same questions so that the process is equitable. Frank disagreed stating that it is a Political Position; therefore, the questions do not need to be the same. After considerable discussion the Council consented to the following selection process: · All candidates will be provided with a questionnaire consisting of four to six questions. The Administrator will draft questions and circulate the same to the Council. Once the questions are finalized they will be emailed to all ten candidates via email. This questionnaire will be circulated on July 5,2007. · All questionnaires must be returned to the City Administrator no later than 10 AM, Tuesday, July 10,2007. · July 11, 2007 The City Council will meet in special session July 11, 2007 at 5:30 PM. At this meeting the Council will narrow the number of candidates to two or three. July 5, 2007 Page 4 of 4 · July 16, 2007 The City Council will conduct a public forum with the following format: 6:00 - 7:00 Each Council person will have 15 minutes to question the candidates. The 15-minute time limit includes candidate response. The Administrator will monitor the time each Councilperson has for questioning and it will be the responsibility of the Council member to manage his or her own 15 minutes. 7:00 - 8:00 Public question and answer session 8:00 PM The Council will discuss the candidates and make a selection. SRF - SW Beltwav Studv: Frank stated that he is concerned with the fact that they are linking some of their proposed alignments to the proposed Field Street. Weyrens advised Frank that no decisions are being made at this time. Rassier stated that SRF is being asked to look at this from a technical viewpoint. 4th of Julv: Symanietz thanked everyone who helped with the 4th of July Celebration to make it a success. Closed Meetina - Meadowvale Lawsuit: Wick made a motion to close the public portion of the meeting and enter closed session to discuss the pending settlement to the Meadowvale/Bauerly Brother/County Lawsuit regarding the sewer installation adjacent to County Road 121. The motion was seconded by Symanietz and passed unanimously. Symanietz made a motion to reconvene the meeting of July 5, 2007; seconded by Wick and passed unanimously. Wick made a motion authorizing the Mayor and Attorney to execute the mediated settlement agreement whereby the sewer line at manhole 21 will be repaired and the City will receive $ 10,000 for future maintenan~e. The motion was seconded by Symanietz and passed unanimously. r-",.. ,j .i, .,' ", ,l V' '//;,j' / ,"/1 /;/ J, J . f /.//df/ ~_...... ...V,~<../~.~ JljdY'fJeyre . ~f!1~istrator