HomeMy WebLinkAbout08-13-07
August 13, 2007
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session
on Monday, August 13, 2007 at 5:00 PM in the St. Joseph City Hall.
Members Present: Mayor AI Rassier. Councilors Dale Wick, Renee Symanietz, Steve Frank, Rick
Schultz. Administrator Judy Weyrens.
City Representatives Present: Police Chief Pete Jansky, Finance Director Lori Bartlett.
Others Present: Ellen Wahstrom
2008 Proposed Budaet: Weyrens presented the Council with the first draft of the proposed 2008 General
Fund Budget. The budget material includes a tax impact analysis. As the City will not know the growth
rate until after the preliminary budget is certified, the tax impact analysis includes budget impact on
various growth rates.
Weyrens stated that the budget material also includes a table breaking the budget into three categories:
Salaries and Benefits, Repair Maint Professional Services and other, and Capital Improvement. The
Salaries and Benefits have been calculated using the current union contracts which extend through
December 31,2008.
The proposed budget does not include additional staff; rather, the material includes a budget impact
analysis if staff is added. Police Chief Jansky discussed the need to add additional office staff for the
Police Department. Jansky stated that the current clerical staff is unable to keep up with the data entry
and he is requesting the Council consider adding a part-time clerical position whose main function will be
data entry. Jansky also stated that he is requesting he Council consider adding the 9th patrol officer. The
addition of an Officer could allow a current officer to focus on investigation and would allow staff time for a
school liaison officer. Weyrens stated that both the staffing requests are included as alternates in the
proposed tax impact analysis.
Weyrens stated that the proposed analysis also includes a proposed position of Community Development
Director. The City currently contracts EDA service with Municipal Development Group and they provide
office hours one day a week. As the City is continuing to experience growth and has a desire to increase
the commercial and industrial growth, it may be time to add the full time position of Community
Development Director.
Weyrens stated that the Department Heads have worked for the past month on the budget and have
significantly reduced the budget from the first draft. Bartlett concurred and stated that she was impressed
how well the Department Heads worked together and their willingness to present a reasonable budget for
the Council to review.
Weyrens stated that staff is not requesting action on the budget at this time. A second budget meeting
has been set for August 29, 2007. The purpose of the second meeting is discuss and answer questions
on the budget a work towards adopting a preliminary assessment roll.
Clothina Contract: Weyrens stated that the clothing contract for the Maintenance Staff is set to expire on
August 15, 2007. The current contact is with Leef Brothers and in addition to providing clothing service
for the maintenance staff they also provide the floor mats and restroom supplies. In anticipation of the
contract expiration a request for quotes was solicited and the following quotes (annual costs) were
received:
Ameripride
G & K Services
Leef Brothers
Aramark
$
2,795.00
4,436.64
4,190.68
3,113.24
August 13, 2007
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Weyrens stated that the finance staff is recommending approval of a three year contract with Ameripride,
locking in the contract price for three years. The City has customarily entered into three year contracts for
this service.
Wick made a motion authorizing the Administrator to execute the three year contract between the
City of St. Joseph and Ameripride. The contract will provide for uniforms for the maintenance
staff and floor runners and restroom supplies for the City Facilities. The motion was seconded by
Frank and passed unanimously.
Adiourn: Schultz made a motion to adjourn at 6:55 PM
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