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HomeMy WebLinkAbout08-03-06 August 3, 2006 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, August 3, 2006 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz, City Administrator Judy Weyrens City Representatives Present: City Engineer Tracy Ekola Others Present: Ellen & Bob Wahlstrom Approve Aaenda: Symanietz made a motion to approve the revised agenda; seconded by Rassier. Weyrens stated that the following items have been deleted/added: 6. Crescent Hills - This item is being deleted because they cannot reach an agreement with the adjoining property owner to get the easement signed for 15th Avenue. 7. Graceview Estates 4 - This item is being deleted, as the Developer Agreement is not finalized yet. 10. (b) Add Metro Bus The motion passed unanimously. Consent Aaenda: Wick made a motion to approve the consent agenda as follows with changes being made to the minutes of July 6: a. Minutes - Approve the minutes of July 6 and 20, 2006. b. Bills Payable -Approve check numbers 037591 - 519128. c. Change Order -Approve Change Order #2 for the 2006 Street Improvement Project, which results in a decrease of $31,006.50. d. Application for Payment - Authorize the Mayor to execute Pay Application #7 for the 2005 Hill Street/3rd Avenue SW Improvement project and authorize payment to RL Larson Excavating in the amount of $31,028.71. e. Application for Payment - Authorize the Mayor to execute Pay Application #5 for the Water Treatment Plant and authorize payment to John T. Jones Construction in the amount of $857,539.83. f. Application for Payment - Authorize the Mayor to execute Pay Application #2 for the 2006 Street Improvement Project and authorize payment to C & L Excavating in the amount of $327,335.94. g. Application for Payment - Authorize the Mayor to execute Application for Payment #7 for the 2005 Cloverdale Area Improvement project and authorize payment to Larson Excavating in the amount of $24,120.78. h. Application for Payment - Authorize the Mayor to execute Application for Payment #7 for the 2005 Northland Heights project and authorize payment to Erin Contracting in the amount of $204,795.64. i. Application for Payment - Authorize the Mayor to execute the Final Application for Payment #9 for the 2003 Northland Plat 7 project and authorize payment to RL Larson Excavating in the amount of $22,664.52. j. 2006 Workman's Compensation Insurance - Accept the recommendation of City Staff to continue with a $1,000 deductible for the Workman's Compensation Insurance. The motion was seconded by Rassier and passed unanimously. Public Comments to the Aaenda: - No one present wished to speak. August 3, 2006 Page 2 of 3 CITY ENGINEER REPORTS . 2006 8th Avenue NE Improvements: Ekola stated that the Advertisement for bids and the estimated cost schedule for the project have been provided to the City Council for review. She advised them, however; that based on further research, the City does not have sufficient right-of-way for one parcel so it is being recommended that the street width be decreased from 32' wide to 30' wide. According to Ekola, reconstruction of a City street at a width less than 32' has occurred on past projects where there was not sufficient right-of-way to construct a standard street section. Ekola stated that with construction beginning in September 2006, the substantial completion date would be October 2006. Substantial completion would mean having the first layer of pavement down. She stated that it might be more advantageous to advertise for bids this year, as they may get more competitive bids. Rassier agreed and stated that if they wait until next year, prices will be higher. Rassier made a motion to approve Resolution 2006-20 Approving the plans and specifications and ordering the advertisement for bids. The motion was seconded by Wick and passed unanimously. Wick made a motion to adopt Resolution 2006-22 setting the Final Assessment Hearing for September 7,2006 for the 2006 8th Avenue NE Improvements. The motion was seconded by Rieke and passed unanimously. 2006 Sealcoat Quotes: Ekola advised the Council that the quotes for the 2006 Sealcoat project came in higher than expected. The quotes are as follows: Company Base Bid Alternate A Alternate B Alternate C ASTECH ALL! ED $ 25,766 32,600 $ 8,896 11 ,080 $ 5,836 7,262 $ 3,627 3,835 Since the price exceeds the budget, staff is recommending that the base bid without item 2 and alternates A and B be awarded to Astech in the amount of $ 39,548. If approved it is anticipated that work will begin work in either late August or early September. Rassier made a motion to accept the recommendation of the City Engineer and Public Works Director and award the bid to Astech Corporation in the amount of $39,548 to include the base bid minus item 2 and alternates A and B. The motion was seconded by Symanietz and passed unanimously. St. Cloud WWTF Expansion: Previously, the City Council has reviewed populations and projections for the expansion of the St. Cloud Wastewater Treatment Facility. The first phase of the expansion is to take place in 2009-2010. Ekola stated that the initial population estimates were based on the St. Joseph Comprehensive Plan. Since that document was created, things have changed resulting in a higher annual growth rate. According to Ekola, it is more important to get a closer estimate for the 2007 projection, as they will look at the populations again before adding the 2nd phase in 2017. She advised the Council that St. Cloud plans to finalize their plans for the expanded facility within the next month. Carlbom stated that the Council is in consensus that for the purpose of determined the needed space in the St. Cloud Wastewater Treatment Facility a 7% growth rate should be projected. Water Treatment Facilitv Update: Ekola stated that the information provided to the Council was for informational purposes. Rassier questioned whether anything unexpected has come up during the project. According to Ekola, the contractor hasn't requested for any cost adjustments due to any unexpected problems. MAYOR REPORTS No Report August3,2006 Page 3 of 3 COUNCIL REPORTS SYMANIETZ Thank You: Symanietz thanked everyone for coming to the North Corridor/CSAH 2 meeting as well as the River Bats game. WICK - No Report RASSIER - No Report RIEKE - No Report ADMINISTRATOR REPORTS Parkwood Lift Station: Weyrens advised the Council that the City utilizes the Parkwood Lift station to move wastewater to the St. Cloud Facility. The City of St. Cloud will be improving the City in 2008 and the City will be responsible for approximately 22% of the cost. Based on estimates the City's portion will be approximately $ 347,700. This expenditure will be funded through user fees in the Sewer Fund. Metro Bus: Weyrens stated that she has been speaking with Tom Cruikshank with Metro Bus as follow-up from the last Council meeting. Cruikshank suggested that the City conduct a survey to determine the interest of the residents in Metro Bus. The survey would question the type of service residents would utilize and if they are willing to pay a small portion of their property taxes for such service. If a survey is requested, the City would pay for the costs of printing and postage. Additionally the survey's would be returned to the City Offices for tabulation. According to Carlbom, the questions in the survey are geared towards a full metro bus service in St. Joseph, rather than the limited service as previously discussed. Rassier stated that it is important to anticipate having the full Metro Bus service and make a decision based on the input of the residents. Carlbom asked that some of the questions be reworded to be specific for the impact of each service to which Weyrens stated could be done. Adiourn: Symanietz made a motion to adjourn at 7:40 PM; seconded by Wick and passed unanimously. ~.... . jelf jJf-ML'.'/ dr Wey(ens :A.d;:nin istrator , J