HomeMy WebLinkAbout05 - May 7, 2008S't../oseph
Volunteer Fire Department
ST. JOSEPH ST. JOSF,PH, MI1V1'~'ESOTA 56374
FIRE DEPT.
(IYTII Oi [[Ypll YIYMIfOTI
Fire Advisory Board Meeting
St. Joseph Fire Station
Wednesday, May 7, 2008 at 6:00 PM
1. Call Meeting to order
2. Approve February minutes
3. Financial Report
4.Old Business
A. Opticoms for signal lights.
B. 800 mz radios
C. Job descriptions, wages, etc.
D. Elimination of fire dept. bylaws, adopting city HR policy.
E. Other.
5. New Business
A. FEMA Grant (2008)
B. Building maintenance (2008): Exterior painting and asphalt sealing.
C. Approve new hires.
D. Other.
6. Adjournment
Thank you
Randy Torborg, Fire Chief
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February 6, 2008
Page 1 of 2
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in special session on Wednesday, February 6, 2008 at 6:00 PM in the St.
Joseph City Hall.
Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Rick Schultz, St. Joseph
Township Representative Jeff Janssen, St. Wendel Township Representative Greg Salk. City
Administrator Judy Weyrens.
Others Present: Assistant Fire Chief Jeff Tauten, Terry Loso.
Minutes: Janssen made a motion to approve the minutes of November 7, 2007 as presented;
seconded by Salk and passed unanimously.
Financial Report: Weyrens presented the following 4`h Quarter Fire Fund Financial Summary:
Revenues $ 53,654.43
Expenditures (104,820.30)
Fund Balance
474,875.02
Weyrens reported that the donation from St. Ben's had been billed but not yet received. When the
donation is received it will be credited back to the financial year 2007.
Torborg made a motion to approve the 4`h Quarter Financial Report as presented; seconded by
Salk and passed unanimously.
OLD BUSINESS
Fee Schedule: Weyrens reported that the City Council has been working on the Fee Schedule for 2008.
Each year the City is required to conduct a public hearing on the proposed fees. The Council included
the Fire Service fees as part of the hearing and they include the following:
Car/Vehicle Fire ($20/hr per firefighter) $100.00Itruck
FirelMedical Reports (Medical report must contain release form) $ 0.25/page
Illegal/Intentional Burns ($20/hour/firefighter) $100.001truck
Swim Pool Fill (Additional fee of $ 20/hr per firefighter) $100.OOltruck
Water Charge - $30 (1-10K gallons) $3.00/1,000 gal
Torborg made a motion to accept the fee schedule as stated for implementation in 2008. The
motion was seconded by Salk and passed unanimously.
Cleaning Person: Torborg reported that the new cleaners have been cleaning the facility and it is working
well.
Compensation Study: Torborg questioned the status of the organization study for the Fire Department.
The department has reviewed the job descriptions and have recommended some changes. The
Department questioned the additional license fee if they are required to possess a commercial driver's
license. Weyrens stated that this would be no different than the existing City staff, if the license is
required the City pays the difference between the Class D and Commercial License. Torborg stated that
the Department also questioned the 15' Responder requirement and Firefighter 1.
Torborg stated that the Department has implanted an availability board in the dispatch area to allow
firefighters to identify when they would be out of town. The purpose of the Board is for firefighters to be
aware of when help is needed. Torborg stated that the new process appears to be working, but the true
test will be the summer months.
Torborg stated that the firefighters are also aware that the by-laws will be incorporated into the City policy
and he has not had negative comments. Weyrens stated that the information has been submitted to the
February 6, 2008
Page 2 of 2
City Attorney so that the enabling Ordinance By-laws can be updated. As soon as a draft is ready the
information will be forwarded to the Fire Board.
The Fire Board discussed the structure of the Department with regards to the Fire Chief. Torborg
questioned whether or not the term of Fire Chief should be three years as it takes one year to learn the
processes. Torborg also suggested that the Captain terms should be two years terms and the terms
should be staggered so that not all the captains are up for election in one year.
Another change in the department will be the selection of officers. Currently department members can
express interest in being Chief, Assistant Chief or Secretary and the officer is elected by popular vote.
The League of MN Cities has indicated that this practice cannot continue as each position must have
minimum qualifications and the officers should be qualified candidates not just popular candidates. The
Board agreed that the methodology for selection must include input from the existing officers and a
recommendation should be forwarded for consideration.
New Business
DNR Matching Grant: Torborg reported that the Fire Department has an opportunity to apply fora $ 700
matching grant from the Minnesota Department of Natural Resources. The Fire Department is requesting
to make application to the DNR to replace an existing generator. One of the generators used by the Fire
Department is efficient and cumbersome to use. The new generator would be identical to the second
generator used by the Department. Salk made a motion to authorize the application for a matching
grant to the DNR to seek assistance to purchase a Honda generator at approximately $ 1400.00.
The motion was seconded by Janssen and passed unanimously.
EMT Classes: Torborg stated currently all Firefighters are required to be 15` Responder Certified. Some
of the firefighters have expressed an interest in continuing training by attending Emergency Medical
Technician Training (EMT). The cost of the training is approximately $ 400 without hourly compensation.
The Board discussed that they support continuing education; however, the budget did not include
additional training. Therefore the Board agreed that the department could send two firefighters to EMT
Training and the Fire Board will compensate for the registration fee only. Torborg made a motion
authorizing the expenditure of two firefighters to attend EMT training on a first come, first serve
basis with the City paying the registration fee only. All required training must be completed
before registering for the EMT Training. The motion was seconded by Janssen and passed
unanimously.
Signal Ooticons: Torborg reported that the new signals light at CR 75 and Northland Drive are equipped
with opticons for emergency vehicles to trip the signal. The Fire Department vehicles do not have the
equipment to utilize the opticons at this time and they will be looking at the costs to purchase the
equipment.
2008 Hiring: Torborg reported that the Department will have at least two openings in 2008 and would like
to start the hiring process. The current qualification for the membership in the Department is residence in
the Fire District. Based on information from the League, the practice must be changed to a response time
not residing in the district. The Fire Board discussed what an appropriate response times. Torborg
made a motion to begin the hiring process and to include a seven minute response time for
qualification. The motion was seconded by Salk and passed unanimously.
Adjourn: Salk made a motion to adjourn at 8:15 PM; seconded by Janssen and passed
unanimously.
Judy Weyrens
Administrator
St. Joseph Joint Operating Fire Report
1st Quarter 2008
January 1 through March 31, 2008
Balance as of December 31, 2007 (unaudited) 476,760.26
2007 Audit Entries (Reversals not yet booked) (13,301..06)
Quarterly Revenue
St. Joseph Township 17,166.90 *'
St. Wendel Township 8,682.24
City of St. Joseph 19,990.83
College of St. Benedicts 15,000.00
Surplus 0.00
Fire Hall Rental 1,025.00
Interest 5,943.84
Contributions 0.00
Fire Fighting Reimbursement 3,000.00
Total Revenue 70,808.81
Monthly Expenditures
1st Quarter expenses (45,185.49)
Total Expenses (45,185.49]
Fire Fund Summary
Operating Fund Balance as of March 31, 2008 489,082.52
Less:
Equipment Reserve 183,180.49
Building Fund 61,400.00
Maintenance Fund 29,633.29
Radios 15,500.00
Debt Service Relief 150,000.00
439,713.78
Operating Fund Balance 49,368.74
" - St. Joseph Township overpaid the 1st quarter 2008 contribution by $3,342.46. The Township
reduced their 2nd quarter 2008 payment by this amount.
CITY OF ST. JOSEPH 05/05/086:54 PM
Page 1
Fire Depart 1st Quarter Expenditures
Current Period: March 2008
Budget YTD MTD MTD MTD
OBJ OBJ Descr Exp Expense Balance 1 CurYr 2 CurYr 3 CurYr
FUND 105 Fire Fund
DEPART 42210 Fire Administration
101 Salaries $0.00 $1,133.42 -$1,133.42 $0.00 $3325 $1,100.17
121 PERA Contribution $0.00 $71.50 -$71.50 $0.00 $0.00 $71.50
122 FICA Contributions $0.00 $61.29 -$61.29 $0.00 $0.00 $61.29
125 Medicare Contributi $0.00 $14.33 -$14.33 $0.00 $0.00 $14.33
131 Health Insurance $0.00 $321.31 -$321.31 $0.00 $0.00 $321.31
132 Dentallnsurance $0.00 $35.01 -$35.01 $0.00 $0.00 $35.01
133 Life Insurance $0.00 $2.75 -$2.75 $0.00 $0.00 $2.75
134 Disabilty Insurance $0.00 $9.65 -$9.65 $0.00 $0.00 $9.65
151 Workers Comp. Ins $6,000.00 $0.00 $6,000.00 $0.00 $0.00 $0.00
200 Office Supplies $1,000.00 $223.75 $776.25 $158.90 $64.85 $0.00
215 software support $1,000.00 $90.58 $909.42 $90.58 $0.00 $0.00
220 Repair and Maint 5 $500.00 $0.00 $500.00 $0.00 $0.00 $0.00
301 Audit & Accounting $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00
304 Legal Fees $500.00 $0.00 $500.00 $0.00 $0.00 $0.00
305 Medical 8 Dental $5,000.00 $0.00 $5,000.00 $0.00 $0.00 $0.00
322 Postage $250.00 $177.54 $72.46 $36.00 $34.68 $106.86
340 Advertising $100.00 $0.00 $100.00 $O.OD $0.00 $0.00
441 Sales & Use Tax $0.00 $124.99 -$124.99 $102.08 $9.26 $13.65
446 License $50.00 $35.75 $14.25 $0.00 $35.75 $0.00
581 Computer Hardwar $1,000.00 $0.00 $1,000.00 $0.00 $0.00 $0.00
582 Computer Software $250.00 $0.00 $250.00 $0.00 $0.00 $O.OD
DEPART 42210 Fire Administrati $25,650.00 $2,301.87 $23,348.13 $367.56 $177.79 $1,736.52
DEPART 42220 Fire Fighting
101 Salaries $75,000.00 $0.00 $75,000.00 $0.00 $0.00 $0.00
122 FICA Contributions $4,650.00 $O.DO $4,650.00 $0.00 $0.00 $0.00
125 Medicare Contributi $1,090.00 $0.00 $1,090.00 $0.00 $0.00 $0.00
210 Operating Supplies $3,000.00 $386.77 $2,613.23 $211.59 $0.00 $175.18
211 AWAIRE Supplies $400.00 $0.00 $400.00 $0.00 $0.00 $0.00
220 Repair and MaintS $2,000.00 $2,974.36 -$974.36 $1,944.78 $42.76 $986.82
240 Small Tool 8 Minor $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00
361 General Liability In $18,000.00 $15,733.33 $2,266.67 $15,733.33 $0.00 $0.00
384 Refuse Disposal $800.00 $217.02 $582.98 $72.34 $72.34 $72.34
447 State Aid Reimburs $50,000.00 $3,000.00 $47,000.00 $0.00 $0.00 $3,000.00
448 Pension Relief Fire $3,000.00 $0.00 $3,000.00 $0.00 $0.00 $0.00
580 Other Equipment $4,000.00 $O.OD $4,000.00 $0.00 $0.00 $0.00
584 Equipment Reserv $28,000.00 $2,607.57 $25,392.43 $0.00 $2,607.57 $0.00
585 FirefighterEquipm $17,000.00 $2,616.73 $14,383.27 $1,120.85 $1,495.88 $0.00
DEPART 42220 Fire Fighting $208,940.00 $27,535.78 $181,404.22 $19,082.89 $4,218.55 $4,234.34
DEPART 42240 Fire Training
104 Taxable Per Diem $2,500.00 $0.00 $2,500.00 $0.00 $0.00 $0.00
122 FICA Contributions $150.00 $0.00 $150.00 $0.00 $0.00 $0.00
125 Medicare Contributi $50.00 $0.00 $50.00 $0.00 $0.00 $0.00
331 Travel & Conferenc $5,000.00 $787.05 $4,212.95 $0.00 $0.00 $787.05
433 Dues & Subscriptio $0.00 $634.00 -$634.00 $634.00 $0.00 $0.00
443 Personnel Training $0.00 $6,825.00 -$6,825.00 $0.00 $6,750.00 $75.00
DEPART 42240 Fire Training $7,700.00 $8,246.05 -$546.05 $634.00 $6,750.00 $862.05
DEPART 42250 Fire Communications
230 Repair & Maint $1,000.00 $103.42 $896.58 $97.64 $5.78 $0.00
320 Communication Su $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00
321 Telephone $3,000.00 $1,369.23 $1,630.77 $771.33 $215.43 $382.47
580 Other Equipment $1,500.00 $0.00 $1,500.00 $0.00 $0.00 $0.00
DEPART 42250 Fire Communicat $7,500.00 $1,472.65 $6,027.35 $868.97 $221.21 $382.47
DEPART 42260 Fire Repair Service
CITY OF ST. JOSEPH 05/OS/08 6:54 PM
Page 2
Fire Depart 1st Quarter Expenditures
Current Period: March 2008
Budget YTD MTD MTD MTD
OBJ OBJ Descr Exp Expense Balance 1 CurYr 2 CurYr 3 CurYr
220 Repair and Maint S $7,000.00 $0.00 $7,000.00 $0.00 $0.00 $0.00
DEPART 42260 Fire Repair Servi $7,000.00 $0.00 $7,000.00 $0.00 $0.00 $0.00
DEPART 42270 Medical Services
210 Operating Supplies $1,500.00 $109.20 $1,390.80 $54.60 $54.60 $0.00
230 Repair8 Maint $200.00 $0.00 $200.00 $0.00 $0.00 $0.00
300 Professional Servic $500.00 $0.00 $500.00 $0.00 $0.00 $0.00
580 Other Equipment $500.00 $0.00 $500.00 $0.00 $0.00 $0.00
DEPART 42270 Medical Services $2,700.00 $109.20 $2,590.80 $54.60 $54.60 $0.00
DEPART 42280 Fire Station and Buil ding
220 Repair andMaintS $2,000.00 $281.15 $1,718.85 $136.71 $0.00 $144.44
300 Professional Servic $600.00 $352.50 $247.50 $142.50 $210.00 $0.00
381 Electric Utilities $6,000.00 $1,405.38 $4,594.62 $550.31 $460.56 $394.51
383 Gas Utilities $7,000.00 $3,451.60 $3,548.40 $1,273.24 $1,218.80 $959.56
530 Improvements Oth $11,000.00 $0.00 $11,000.00 $0.00 $0.00 $0.00
DEPART 42280 Fire Station and $26,600.00 $5,490.63 $21,109.37 $2,102.76 $1,889.36 $1,498.51
DEPART 42281 Community Room
210 Operating Supplies $500.00 $29.31 $470.69 $29.31 $0.00 $0.00
220 Repair and Maint S $3,000.00 $0.00 $3,000.00 $0.00 $0.00 $0.00
300 Professional Servic $1,500.00 $0.00 $1,500.00 $0.00 $0.00 $0.00
DEPART 42281 Community Roo $5,000.00 $29.31 $4,970.69 $29.31 $0.00 $O.OD
FUND 105 Fire Fund $291,090.00 $45,185.49 $245,904.51 $23,160.09 $13,311.51 $8,713.89
$291,090.00 $45,185.49 $245,904.51 $23,160.09 $13,311.51 $8,713.89
CITY OF ST JOSEPH 05/05/08 10:59 AM
Page 1
Fire Check Register
Check # Search Name Comments Amount DEPART OBJ FUND
Period 1 January
DEPART 42210 Fire Administration
039908 OFFICE MAX office supplies $99.98 42210 200 105
039908 OFFICE MAX offce supplies $58.92 42210 200 105
039890 KLN DISTRIBUTING, INC Postini Anti Spam Filte $90.58 42210 215 105
039788 POSTMASTER P O Box rental #4 $36.00 42210 322 105
000107 COMMISSIONER OF REVENUE 4th Quarter Sales & U $102.08 42210 441 105
DEPART 42210 Fire Administration $387.56
DEPART 42220 Fire Fighting
039799 AUTO VALUE PARTS STORES -WEST antifreeze, power servi $86.41 42220 210 105
039812 FINKEN WATER CENTERS 10 cases water $50.00 42220 210 105
039816 JM GRAYSTONE OIL CO., INC Fuel 8 Water-Decemb $151.49 42220 210 105
039868 AUTO VALUE PARTS STORES -WEST credit memo Power S -$86.41 42220 210 105
039869 BRANNAN LOCKSMITH Tri Flow $10.10 42220 210 105
039795 ALEX AIR APPARATUS, INC Yearly pack service-14 $1,098.OD 42220 220 105
039856 TIREMAXX SERVICE CENTERS Tires unit 5 $846.78 42220 220 105
039894 MENARDS Cot Detectors $146.71 42220 220 105
039693 LEAGUE OF MN CITIES INS TRUST General Liability Insur $15,733.33 42220 361 105
039867 ALLIED WASTE SERVICES December usage $72.34 42220 384 105
039878 FIRE EQUIPMENT SPECIALTIES INC Gloves $300.82 42220 585 105
039878 FIRE EQUIPMENT SPECIALTIES INC Carbon Shield/Ara Ulti $208.41 42220 585 105
039878 FIRE EQUIPMENT SPECIALTIES INC Boots $611.62 42220 585 105
DEPART 42220 Fire Fighting $19,229.60
DEPART 42240 Fire Training
039834 MN SMOKE-EATER 2008 Subscription $18.00 42240 433 105
039835 MN STATE FIRE CHIEFS ASSN 2008 Membership due $235.00 42240 433 105
039836 MN STATE FIRE DEPART ASSOC. 2008 Membership due $216.00 42240 433 105
039870 CENTRAL MN FIRE AID ASSOC. 2008 Membership $50.00 42240 433 105
039892 LAKE REGION FIREFIGHTERS ASSOC 2008 Membership Due $40.00 42240 433 105
039899 MN CHAPTER IAAI 2008 membership Kre $75.00 42240 433 105
DEPART 42240 Fire Training $634.00
DEPART 42250 Fire Communications
039819 LEES ACE HARDWARE supplies $18.63 42250 230 105
039902 MOTOROLA pager repair $79.01 42250 230 105
039789 US CABLE January services $48.95 42250 321 105
039789 US CABLE December service $42.95 42250 321 105
039792 QWEST-TELEPHONE January service $3.72 42250 321 105
039659 US CABLE Network Lease-Januar $250.00 42250 321 105
039660 VERIZON WIRELESS December service $31.95 42250 321 105
039665 QWEST-TELEPHONE telephone service- $87.87 42250 321 105
039911 QWEST-LONG DISTANCE January Long Distanc $3.25 42250 321 105
039927 TDS METROCOM Telephone service-Jan $52.64 42250 321 105
039929 US CABLE Fiber network lease $25D.00 42250 321 105
DEPART 42250 Fire Communications $868.97
DEPART 42270 Medical Services
039805 CENTRAL MCGOWAN Medical oxygen $54.60 42270 210 105
DEPART 42270 Medical Services $54.60
DEPART 42280 Fire Station and Building
039922 STRATEGIC EQUIPMENT truck wash $136.71 42280 220 105
039935 ZIPP, JOANNE 9.5 hrs cleaning-Dece $142.5D 42280 300 1D5
039932 XCEL ENERGY January Usage $55D.31 42280 361 105
CITY OF ST JOSEPH
Fire Check Register
05/05/08 10:59 AM
Page 2
Check # Search Name Comments Amount DEPART OBJ FUND
039932 XCEL ENERGY January Usage $1,273.24 42280 383 105
DEPART 42280 Fire Station and Building $2,102.76
DEPART 42281 Community Room
039922 STRATEGIC EQUIPMENT towel roll 1 case $29.31 42281 210 105
DEPART 42261 Community Room $29.31
Period 1 January $23,306.80
Period 2 February
DEPART 4221 0 Fire Administration
039984 MUYRES, DAN CDL License $33.25 42210 101 105
039947 AMERICAN BUSINESS FORMS Purchase Orders $21.64 42210 200 105
040021 OFFICE DEPOT office supplies,tax for $43.21 42210 200 105
039994 POSTMASTER metered postage $25.00 42210 322 105
040039 POSTMASTER postage $9.66 42210 322 105
000128 COMMISSIONER OF REVENUE Jan OB Use tax $9.26 42210 441 105
040025 SALZER, DAVID CDL License $35.75 42210 446 105
DEPART 42210 Fire Administration $177.79
DEPART 42220 Fire Fighting
040000 BATTERIES PLUS pager batteries $42.76 42220 220 105
039946 ALLIED WASTE SERVICES January Services $72.34 42220 384 105
039945 ALEX AIR APPARATUS, INC Drager Duel Line Rit P $2,523.08 42220 584 105
040014 METRO FIRE RIT Packs-MSA coup/ $84.49 42220 584 105
040022 POWERHOUSE OUTDOOR EQUIP Honda Generator $1,495.88 42220 585 105
DEPART 42220 Fire Fighting $4,218.55
DEPART 42240 Fire Training
039965 MN CHAPTER IAAI B Randall Fire Inv Con $225.00 42240 443 105
039965 MN CHAPTER IAAI T Lowell Fire Inv Con $225.00 42240 443 105
039965 MN CHAPTER IAAI S Brill Fire Inv Con 3/2 $225.00 42240 443 105
039965 MN CHAPTER IAAI K Krekelberg Fire Inv $225.00 42240 443 105
039986 RISK'S SAFETY CONSULTING CO. 25 1st Responder Cla $5,850.00 42240 443 105
DEPART 42240 Fire Training $6,750.00
DEPART 42250 Fire Communications
039939 LEES ACE HARDWARE Supplies $5.78 42250 230 105
039936 US CABLE Febinternetservice $42.95 42250 321 105
039968 OWEST-TELEPHONE Telephone Service-Fe $82.50 42250 321 105
039972 TDS METROCOM Feb Telephone Servic $52.66 42250 321 105
039976 VERIZON WIRELESS cell phone $31.95 42250 321 105
040023 OWEST-TELEPHONE telephone service-Feb $5.37 42250 321 105
DEPART 42250 Fire Communications $221.21
DEPART 42270 Medical Services
039980 CENTRAL MCGOWAN Medical Oxygen $54.60 42270 210 105
DEPART 42270 Medical Services $54.60
DEPART 42260 Fire Station and Building
039978 ZIPP, JOANNE Cleaning Services $135.00 42280 300 105
040038 ZIPP, JOANNE February cleaning Ser $75.00 42280 300 105
039977 XCEL ENERGY January Service $3.35 42280 381 105
040037 XCEL ENERGY Service Jan 18 -Feb 1 $457.21 42280 381 105
040037 XCEL ENERGY Service Jan 18 -Feb 1 $1,218.80 42280 363 105
CITY OF ST JOSEPH
Check # Search Name
DEPART 42280 Fire Station and Building
Fire Check Register
Comments
Amount DEPART
$1,889.36
Period 2 February
Period 3 March
DEPART 42210 Fire Administration
040086 PITNEY BOWES
000141 COMMISSIONER OF REVENUE
DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
postage
February Sales & Use
05/05/08 10:59 AM
Page 3
OBJ FUND
$13,311.51
$106.86 42210
$13.65 42210
$120.51
322 105
441 105
040067 HOLIDAY STORES February -Fuel Charg $104.06 42220 210 105
040069 JM GRAYSTONE OIL CO., INC February- Fuel 555.92 42220 210 105
040087 POWERHOUSE OUTDOOR EQUIP 2 cycle oils $15.20 42220 210 105
040048 AUTO VALUE PARTS STORES -WEST cil filters, radial seal $60.07 42220 220 105
040048 AUTO VALUE PARTS STORES -WEST Fillers, Fluids for units $866.90 42220 220 105
040101 TIREMAXX SERVICE CENTERS fire for 6 wheeler $25.51 42220 220 105
040134 POWERHOUSE OUTDOOR EQUIP fuel tank $34.34 42220 220 105
040044 ALLIED WASTE SERVICES Service- February $72.34 42220 384 105
040095 ST. JOSEPH FIRE RELIEF ASSN FF Relief Slate Reimb $3,000.00 42220 447 105
DEPART 42220 Fire Fighting $4,234.34
DEPART 42240 Fire Training
040043 ALEXANDRIA FIRE DEPARTMENT K Jacobson State Fire $145.00 42240 331 105
040043 ALEXANDRIA FIRE DEPARTMENT J Crue State Fire Conf $145.00 42240 331 105
040043 ALEXANDRIA FIRE DEPARTMENT J Prom State Fire Con $145.00 42240 331 105
040043 ALEXANDRIA FIRE DEPARTMENT K Simon Slate Fire Co $145.00 42240 331 105
040092 RANDALL, BRAD Mileage Trning SCtd $141.40 42240 331 105
040133 PFANNENSTEIN, DARRELL Mileage Reimburseme $65.65 42240 331 105
040080 MN FIRE SERVICE CERT. BOARD S Brill recertification $15.00 42240 443 105
040080 MN FIRE SERVICE CERT. BOARD J Prom recertifcalion $15.00 42240 443 105
040080 MN FIRE SERVICE CERT. BOARD K Jacobson recertifica 515.00 42240 443 105
040080 MN FIRE SERVICE CERT. BOARD A Cherne recertifcatio $15.00 42240 443 105
040060 MN FIRE SERVICE CERT. BOARD J Honer recertifcalion $15.00 42240 443 105
DEPART 42240 Fire Training $862.05
DEPART 42250 Fire Communications
040090 OWEST-LONG DISTANCE Long Distance Service $3.86 42250 321 105
040091 OWEST-TELEPHONE Telephone Service-Ma $82.50 42250 321 105
040100 TDS METROCOM March services $51.73 42250 321 105
040105 US CABLE One month cable mod -$42.95 42250 321 105
040105 US CABLE Fiber lease $250.00 42250 321 105
040106 VERIZON WIRELESS March Service $31.95 42250 321 105
040135 OWEST-TELEPHONE Telephone Service-Ma $5.38 42250 321 105
DEPART 42250 Fire Communications $382.47
DEPART 42280 Fire Station and Building
040072 MCDOWALL COMFORT MANAGEMENT Roof Mgmt Contract 2 $144.44 42280 220 105
040148 XCEL ENERGY March usage $394.51 42280 381 105
040148 XCEL ENERGY March usage $959.56 42280 383 105
DEPART 42280 Fire Station and Building $1,498.51
Period 3 March $7,097.88
CITY OF ST JOSEPH
Fire Check Register
05/05/08 10:59 AM
Page 4
Check # Search Name Comments Amount DEPART OBJ FUND
$43,716.19
SOURCE
SOURCE Descr
FUND 105 Fire Fund
33160 Federal Grants - Ot
33400 State Grants and A
34202 Special Fire Servic
34203 Fire Fighting Reim
34781 Fire Hall Rental
36210 Interest Earnings
36230 Contributions from
36260 Surplus Property
36300 Reimbursement
FUND 105 Fire F und
CITY OF ST. JOSEPH
Fire Depart 1st Quarter Revenue
Current Period: March 2008
MTD MTD MTD YTD
Budget Rev 1 CurYr 2 CurYr 3 CurYr Revenue
$0.00 $0.00 $0.00 $0.00 $0.00
$50,000.00 $0.00 $0.00 $3,000.00 $3,000.00
$178,800.00 $17,166.90 $8,682.24 $19,990.83 $45,839.97
$1,000.00 $0.00 $0.00 $0.00 $0.00
$3,000.00 $625.00 $325.00 $75.00 $1,025.00
$15,000.00 $2,913.72 $243.50 $2,786.62 $5,943.84
$15,500.00 $15,000.00 $0.00 $0.00 $15,000.00
$0.00 $0.00 $0.00 $0.00 $0.00
$100.00 $0.00 $0.00 $0.00 $0.00
$263,400.00 $35,705.62 $9,250.74 $25,852.45 $70,808.81
$263,400.00 $35,705.62 $9,250.74 $25,852.45 $70,808.81
05/05/08 7:19 PM
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ST JOSEPH FIRE DEPARTMENT PERSONNEL POLICY
Section 401.01 Mission Statement.
The mission of the St. Joseph Fire Department is to prevent fires through education, to fight
fires, and to preserve and protect life and property against injury and damages within the City of
St. Joseph and its vicinity.
Section 401.02 Purpose.
The St. Joseph Fire Department Personnel Policy is provided to help members of the Department
to become acquainted with City policies and procedures. It is intended to serve as a guideline and
maybe amended without notice. Neither the contents of the handbook nor any amendments
constitute an employment contract. Fire Department Members and the City have the right to
terminate membership for any reason, with or without notice.
Section 401.03 Scope.
The St. Joseph Fire Department (SJFD) Personnel Policy applies to all paid-on call members of
the Fire Department. Regular full-time, regular part-time and part-time/temporary department
employees are covered by the St. Joseph Fire Department Perso olicy. This includes
positions such as Fire Chief, Fire Marshal, Fire Inspecto A inistrative Assistants. Some
individuals may serve dual roles as both regular or p ' ime/temp ` ry employees and members
of the paid-on call staff. In this case, this respe po i 1 appl ;to the duties and services
associated with the Fire Departmer~w'~
It is the intent of the Cit}$`'~'St. ~ 's ersonnel Policy Manual is in addition to, and
not in lieu of, those terms~nd co iti s sets orth in the St. Joseph Personnel Policy Manual. To
~_~
the extent that any policiesn t ' a ual conflict with the City of St. Joseph Personnel Policy
Manual, the City of St. Jose`Personnel Policy Manual shall govern.
Section 401.04 Content.
Every new member of the SJFD is furnished a copy of this handbook and is required to be
completely familiar with its contents. Changes, additions, or deletions to this personnel policy
content are only valid when approved by the Fire Chief, the City Manager, and the City Council.
As changes, additions, or deletions are made to the personnel policy, each member will be issued
updated information via e-mail. A current copy of the personnel policy will be maintained at the
fire station. It is each member's ongoing responsibility to stay current on the personnel policy
content.
Section 401.05 Data Practices
Member and officer records for the City of St. Joseph are maintained in accordance with the
Minnesota Data Practices Act (MDPA). Information that is not public, but is maintained as part
of a member's personnel record, will not be shared with anyone but those authorized to receive
it.
A member can review his or her personnel file by making an appointment with the Chief. Each
member is responsible for providing updated information, as necessary, to maintain the accuracy
of records. Contact the Chief or Assistant Chief with questions regarding employment data
practices.
Section 401.06 Eligibility
The SJFD provides a critical service to the community and it is imperative that the best
candidates possible are chosen. for membership.
1n order to be eligible for a firefighter position, all applicants must meet the following
requirements:
• Be 18 years of age and over,
• Be a high school graduate or equivalent,
• Hold a valid State of Minnesota driver's license,
• Have a primary residence or primary place of employment within seven minutes of their
assigned fire station, and
Successfully complete and pass the backgroun p . sical and psychological
exam, and drug and alcohol screening descri v below.
In addition, all members of the
• Carry out his/hF°~~espo :b e ~ovide good communication in a calm, positive,
and professional anner~ s Tally m emergency situations,
• Complete traininec~ents established by the Fire Chief or designated training
officer, ~~'
• Understand and follow this handbook, standard operating guidelines, and any other
department policies or procedures,
• Meet minimum call requirements, and
• Demonstrate the City's shared expectations of customer service, teamwork, initiative,
results orientation, flexibility and public stewardship.
Individuals who hold exempt level Fire Department positions, such as Fire Chief and Fire
Marshal, are not eligible for membership.
The applicant for membership must also successfully complete and pass the educational criteria
established by the investigating committee within 2 years. This criteria will include 1403A, CPR,
and First Responder Course of equivalent. The candidate must maintain all criteria certifications,
license, and necessary documentation as long as she/he is a member of this department. The
candidate will be on a conditional probation for a period of six (6) months. The investigating
committee will review the physical exam and agility test. The investigating committee will also
have its regular six (6) month review as well as a two (2) year review. Candidates who fail to
comply or violate the established criteria are subject to termination.
Section 401.07 Motor Vehicle Records.
The City of St. Joseph is permitted to periodically check the motor vehicle records of the
members of the SJFD. Certain driving violations maybe legitimate grounds for disciplinary
action if the member or officer's ability to perform their duties and obligations are impacted as a
result of such violations (i.e. suspension of a driver's license).
Section 401.08 Residency and Availability
Members who join the St. Joseph Fire Department must be able to respond to their assigned
station from either their primary residence or primary place of employment within seven (7)
minutes under normal driving conditions while obeying all traffic laws. Only emergency
vehicles that have their lights and sirens on can disobey the state traffic laws. This means that all
members' private vehicles cannot break the law on the way to the fire station or on the way to a
fire call.
Section 401.09 Physical Ability
Members are required to meet standards of physical abil' • off ively perform firefighter
duties. If a current member fails to meet the standards, e individ will meet with an
occupational health care consultant to establis t o ureme oals and maybe
suspended from some or all active, 'ng h n' such goals are met. Failure to meet the
established goals within six, ,. o s re m cy linary action or termination.
`~.':.'.
Section 401.10 Re` "_.uitm t ~ Selec ion
,. ,:~.
~;j!'i ..Y'a'~
Any available volunteer posi'~n~in the SJFD will be posted at the station for a period of 21 days
after the announcement of the position opening at the business meeting. Officer positions will be
announced prior to the expiration of their term.
Section 401.11 Selection of New Members
All applicants must successfully pass a thorough background check prior to being accepted as a
St. Joseph Firefighter. The background check shall include any investigation which indicates the
suitability of the candidate for membership as a firefighter.
Applicants must successfully pass apre-membership physical examination, which includes a
stress test, pulmonary function test and physical ability test, in addition to drug and alcohol
screening, and a psychological examination. The City will select the physician or psychologist to
assess the candidate's ability to perform the essential functions of the job. The cost of
examinations and drug and. alcohol test will be paid by the City.
The process by which members are selected shall be in accordance with Section 14.6 of the St.
Joseph Personnel Policy.
Section 401.12 Selection of Officers
The selection process for officer positions will be jointly developed by the Policy Committee,
Fire Department Chief, and the City Human Resources. To ensure that consistent and fair
consideration is given to members applying for officer positions, a Promotion Review Board will
be included as part of the selection process. The Promotion Review Board will be made up of the
Chief and Assistant Chief and One Member of the Fire Department. The Promotion Review
Board is responsible for interviewing and evaluating candidates according to the criteria
identified in the selection process and for making promotion recommendations to the Fire Chief.
The Fire Chief is responsible for final promotion decisions.
Officer positions vacated with less than one year remaining on their term will be filled by the
Fire Chief s appointment until the teen expires. Officer positions vacated with more than one
year remaining on their term will be filled by the Fire Chief s appointment until the next annual
officer selection process begins.
Section 401.13 Employment of Relatives. In general, relatives of current Fire
Department members may be considered for employment unles - is a conflict of interest.
For the purpose of this policy, relative will mean spouse r, s .,daughter, brother, sister,
grandchild, grandparent, legal guardian, or any of the met by a s ~ or in-law relationship.
Examples of situations that would
- When a ber i indirectly supervise or take part in the decision
to hire, ret ,pro ' t or eva uate a relative.
- When a me ~ er uld~'~ie responsible for auditing the work of a relative.
- When confi iality of information held by the City would be jeopardized.
- When there is the potential for or appearance of inappropriate influence relating to
policy decisions.
Section 401.14 Discipline
Fire department members are subject to disciplinary action for failing to fulfill their duties and
responsibilities or work rules instituted by the Fire Chief or for failure to comply with a
provision in this handbook or in the St. Joseph Personnel Policy attached hereto. Discipline will
be administered without discrimination. Disciplinary action may include verbal and/or written
reprimands, suspension or termination. The type of disciplinary action imposed is at the
discretion of the Fire Chief and City Manager. Nothing in this policy is intended to guarantee
that the City must or shall follow all disciplinary steps before terminating a member and a
member maybe suspended or terminated, with or without notice, for any reason, that is in
compliance with applicable laws.
A member may use the grievance policy set forth at Section 24.11 of the St. Joseph Personnel
Policy if he or she believes that disciplinary action was either unjust or disproportionate to the
offense committed.
Section 401.15 Resignation
Members are encouraged to provide the Fire Chief with a written resignation stating the last date
of work and reason for leaving at least 14 calendar days prior to the resigning from service.
Members eligible for pension should refer to the Relief Association bylaws for additional
requirements.
Section 401.16 Attendance and Leave
The SJFD depends on the active participation of all members to be successful in meeting the
purpose of and objective of the Fire Department. Members are expected to regularly respond to
emergency response calls and to attend department trainings and meetings. In addition, special
work details and events maybe assigned by a captain or higher officer. If a member cannot
attend or fully participate in calls or training due to a medical condition or emergency, he or she
should contact his or her reporting officer as early as possible. The reporting officer should
always be informed of a member's expected date of return.
Any member maybe suspended or expelled from memb '~'!"fo " ~ssing two consecutive
meetings or drill without a valid excuse. Upon missin wo drills o :;meetings a member wi
receive a certified letter asking him/her to appe the meetin~";end justify the absenc
Any member maybe sus r' fr me ship for the following reasons.
~.. 4N, .
a) Missing two', nseciv~neetings or drill without a valid excuse. Upon
missing two ~;1;~"meetings a member will receive a certified Letter asking
him/her to apps"ar at the next meeting and justify the absences.
b) Failure to attend the minimum number of drills per year as set by the
11
es.
Department will be monitored semi-annually.
c) Failure to attend the minimum number of calls (20% of total calls) during a
one year period. Call numbers will be reviewed semi-annually. Any exceptions
to the call minimum (i.e. work, medical) require prior approval by the
department investigating committee.
Any member who belongs to any other organization is to respond to SJFD duties first and
upon being relieved may attend other functions.
Section 401.17 Emergency Response Attendance
The SJFD is responsible for responding to emergency situations in a timely fashion with
adequate resources. Members are encouraged to respond to as many emergency calls as possible.
All members must respond to a minimum of 25% of paged calls assigned to their station. Non-
paged calls will not be counted towards the 25% minimum. Attendance for calls will be taken
after appropriate time has been allowed for members to reach the fire station. Members are
generally expected to respond to a call within ten minutes and to remain until the call is
completed. Call percentages are reviewed quarterly.
When a member does not meet quarterly attendance requirements, the reporting officer will
notify the member following the release of the quarterly percentages. The member has ten (10)
days from notification to contact his or her reporting officer to discuss the low attendance and
make-up procedure (for more information, refer to the Attendance Make-Up Procedure in the
Appendix). Disciplinary action will commence if the reporting officer has not been contacted by
the 11th day.
Section 401.18 Training and Meeting Attendance
The SJFD believes in the positive relationship between member training participation and high
levels of performance and safety. Members are strongly encouraged to attend all regularly
scheduled training activities and business meetings. Members who are unable to attend
department and/or committee meetings are responsible for reviewing the meeting minutes.
All members must satisfactorily complete mandatory departm ing. If a mandatory
training is missed, it must be made up as soon as feasibls 1
General training attendance is reviewed on a
training nights and each t
maximum of thirteen (13) a bl '~ •ai
scheduling. Members ar xpec t c
quarter. With approval, bers n`~crue
requirement in the followi, w
xly . ~": evenings are general
s e training point. A quarter can have a
uarters may have less depending on
of the available training points within a given
Tonal points towards the general training
• Outside training counts as one half (0.5) point per session with a maximum of one point
per quarter.
• Internet-based training counts as one (1}point for each course completed with a
maximum of two points per quarter.
• Department training that does not occur on Thursday nights will count as one half (0.5)
point pcr session with a maximum of two points per year.
Members who do not meet the requirements for general or mandatory training maybe subject to
disciplinary action.
Section 401.19 Compensation
Members are reimbursed for calls, training sessions, meetings, weekend rescue and special
details. In the event a member or officer of the fire department is also a public servant of another
department of the City of St. Joseph who qualifies for overtime while performing services for the
SJFD, the employee shall receive overtime wages at the rate of one and one-half times the
regular rate of on-call pay for the actual work that is being performed for the SJFD.
Time that is spent on pre-shift and/or post-shift activities shall be included when computing
"hours worked". Travel time from home to the fire station does not count toward "hours
worked". Once an officer responds to a call, however, the time counts as "hours worked".
Section 401.20 Critical Incident Stress
A critical incident stress debriefing group session led by a team of specially trained mental health
professionals and peer counselors is provided to any SJFD member who requests a session
following a critical incident.
Section 401.21 Training and Development
In addition to department training requirements, members are encouraged to seek outside
training opportunities that will enhance their skills and knowledge as it relates to their position
with the SJFD. Approved training will be paid for by the department. Members who do not
complete the approved training will be required to reimburse the department.
Section 401.22 General Conduct
The SJFD has established general guidelines
members and the interests of the Department
an effort to protect its
exnects members to:
• Display professio n t, ~, ~`^
• Project a positi _,, imag
• Represent the Fi Dep t by being good, law-abiding citizens,
• Maintain confideialit . ands'
• Follow the policies~~f~procedures of the SJFD.
Violation of any of the above may result in disciplinary action.
Section 401.23 Performance Reviews.
Performance reviews are designed to provide members with feedback regarding their
performance as it relates to specific work areas and competencies that have been identified as
critical. It is also an opportunity to identify goals and developments areas for the member in the
upcoming year. Members receive a performance review at least once per year.
Section 401.24 Alcohol and Other Drug Use -Response Policy
Members are expected to safely and satisfactorily perform their job duties. Members who violate
the City's policy regarding alcohol and drug use will be subject to disciplinary action, and in
some cases, legal prosecution. The City's policy regarding drug and alcohol testing can he found
in the City of St. Joseph Personnel Fire attached hereto as Exhibit "A".
In addition, the following alcohol and drug use firefighter response policy shall apply:
A firefighter who has consumed more than two drinks of alcoholic beverages in
the previous four hours shall not respond to any emergency call.
A firefighter who has used any illegal drug during the preceding 24 hours shall
not respond to an emergency call.
Upon arriving at the fire hall in response to an emergency call, a firefighter shall
immediately inform the Fire Officer in charge of any of the following conditions:
If the firefighter has consumed alcohol during the preceding four hour
period and the amount consumed in that period.
If the firefighter is using any prescription or non-prescription tedication
that is labeled with a warning regarding drowsiness, driving, or operation
of machinery.
A firefighter who fails to comply with this requirement is subject to disciplinary action.
4.
A firefighter who has consumed any alcohol in the preceding four hour period, or
who is using a prescription or non-prescription medication that is labeled with a
warning regarding drowsiness, driving, or opera ' machinery shall not
perform any of the functions listed below t 1 stead be assigned to other
duties: ~ a~
- Drive any v
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assistance or first aid.
The Fire Off"ir'in charge shall restrict the activities of any firefighter as s/he
deems appropriate ifthe Fire Officer in charge reasonably believes or suspects
that the firefighter may be unable for any reason to safely and properly perform
the duties of a firefighter. This applies even if the firefighter is in compliance with
the requirements of Paragraphs 1 through 4 of this policy.
6. Any firefighter who during an emergency response observes any indication that
another firefighter is under the influence of alcohol or drugs shall immediately
report those observations to the Fire Officer in charge. Such indications include
the odor of alcohol on the breath, slurred speech, unsteady gate, or disorientation.
In any case of a scheduled social event that may involve consumption of alcohol
by a substantial percentage of the Fire Department members, the Fire Chief shall
arrange in advance for emergency response by a neighboring department pursuant
to the appropriate mutual aid agreement.
OR
Section 401.24 Alcohol and Other Drug Use -Zero Tolerance Response Policy
The St. Joseph Fire Department maintains a zero tolerance policy regarding the use of alcohol
and/or drugs while participating in Fire Department functions including:
- response to fire and other emergency incidents;
- participation in Fire Department training activities;
- participation in any other activities where the firefighter is serving as a
representative of the Fire Department, either officially or unofficially.
1. If a firefighter has consumed any substance that may impair physical activity or
mental judgment, the firefighter shall not respond to an emergency incident, and
shall not participate in training or any other Fire Department activity. This
specifically includes but is not limited to:
consumption of any alcohol within an eight hour period.
use of any illegal drugs; or
use of any prescription or non-pr on dedication which is labeled
with a warning regarding Brow ess, drivin or operation of machinery,
unless a physician has c ed t e firefi ter can safely and property
perform the . a _, 1 _ _...>_er.`~~.
2. Any fire " er n eergency response observes any indication that
another fir ghter er the influence of alcohol or drugs shall immediately
report those.bs . ,: bons to the Fire Officer in charge. Such indications include
the odor of aeon the breath, slurred speech, unsteady gate, or disorientation.
A firefighter who observes such indications and fails to report them as required is
subject to disciplinary action.
If the fire Officer in charge has a reasonable suspicion that a firefighter maybe
under the influence of alcohol and/or drugs during an emergency response, the
Fire Officer shall ensure the firefighter is relieved of duty and kept in a safe area.
A ride home will be provided to the firefighter as soon as possible. In no case will
the firefighter be allowed to drive home from the fire activity. Grounds for
reasonable suspicion of being under the influence of alcohol and/or drugs include
but are not limited to: odor of alcohol on one's breath, slurred speech, unsteady
gait, and disorientation. The Fire officer in command may require that the
individual immediately submit to a field impairment test*. An individual's refusal
to submit to such tests is grounds for disciplinary action. The fire Officer shall
document the time, date, observed behavior, witnesses, what was done, and
substance of any conversations conducted with the firefighter. This
documentation shall be immediately forwarded to the Fire Chief.
4. The Fire Officer may require a firefighter who is reasonably suspected of being
under the influence of alcohol and/or drugs to submit to blood or urine testing in
accordance with the City of St. Joseph's Personnel Policy's Drug and Alcohol
Testing Policy. An individual's refusal to submit to such test is grounds for
disciplinary action.
A Fire Officer in command who fails to fulfill the responsibilities for action list in
Paragraphs 3 and 4 above shall be subject to disciplinary action.
6. Disciplinary action for violation of this policy may include a written reprimand,
suspension or termination. A firefighter who responds to an emergency call while
under the influence of drugs or alcohol may also be required to undergo chemical
abuse assessment and/or treatment.
*Note: "Field impairment test" means to "walk a straight line, touch your finger to your nose"
type test, not a blood or urine test.
Section 401.25 Communication Technology and Resources
SJFD technology and resources are provided to members to ass' with their department
responsibilities. All SJFD technology and resources are dip of the City of St. Joseph..
This includes resources such as software, hardware, p ers, email, icemail, and fax machines.
The City reserves the right to access any mess or ored on~ity technology without
consent. .a. • ". ~,
SJFD technology and re ' ' i•ces° o rimarily for SJFD business. Personal use is
allowed on an occasional ` sis a r g to a guidelines outlined in the Technology Policy,
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which can be found in the pe x. embers should not use SJFD technology and resources
for any purpose that would ~ . ect negatively on the City. Members should use caution when
sending confidential or sensitive information through email. Members may not download
software or programs without approval from the Information Technology division. The SJFD's
fall Technology Policy can be found in the Appendix.
Section 401.26 Confidential Information
During the course of duty, members have significant access to private and personal information.
Members must maintain the confidentiality of such information to protect the privacy of the
subjects of the information, and to maintain the public faith in the department's commitment to
preserving such confidences. Disclosure of confidential information can be made only in
accordance with established City policies and procedures as well as state and federal law. A
member, who is unsure about the release of confidential information, should see his or her
reporting officer or the City Clerk prior to releasing the information.
Section 401.27 Conflicts of lntcrest
It is expected that all members will exercise good judgment in avoiding outside activities or
situations where conflicts of interests with City business exist or could be perceived to exist.
Following are some examples of situations where conflicts of interest might occur:
• If a member's official capacity with the City or with an outside organization may enable
him or her to influence the placing of City business which allows him or her to directly
or indirectly gain something of value.
• If a member accepts a paid or unpaid position elsewhere and performs an activity that
interferes with the member's duties or job performance at the City.
• If a member uses SJFD information not generally available to the public, in the
member's private affairs which allows him or her to directly or indirectly gain
something of value.
• If a member's persona] relationships may have inappropriate influence on SJFD
decisions
Section 401.28 Dress and Uniform
Members are expected to dress in a manner appropriate to the performance of their duties. When
appropriate, wear clothing that is clean and well maintained, and observe good grooming and
personal hygiene practices. When responding directly to calls, members should make every
effort to wear SJFD identifiable clothing. Members should kee ~.~'iind that while wearing City
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Uniforms, or SJFD identifiable clothing, they are repress th~City to the public even if they
are not on duty. Accordingly, it is his or her res onsi>i~ty to tutee,, and uphold the reputation of
the City and. SJFD in his or her actions. ~ ~~'
Section 401.29
Members of the SJFD are"' quire to ld a valid State of Minnesota driver's license. Members
,_
must notify the Fire Chief an spensions, revocations, and/or actions taken which would
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affect the member's ability t aintain licensure or insurability. Loss of a driver's license will
require a member to take a personal leave of absence.
Section 401.30 Media Relations
The City of St. Joseph strives to provide the public with accurate and timely information,
communicated in a professional manner and in accordance with the laws regarding public
information and data practices. This section provides guidelines for members who may have
contact with the media while acting on behalf of the City or while performing their job duties.
The policy also spells out the guidelines for all external communications from the City to various
public audiences.
The following persons are authorized to speak or write on behalf of the City:
• The City Administrator.
• The Department Officers
Other employees and members specifically approved by one of the above.
(Hereinafter collectively referred to as "Communications Division")
All requests for media interviews or information are to be routed through the Communications
Division. The Communications Division must be notified when a reporter or camera crew is on
City property. A Communications Division representative should be present at all media
interviews, if possible, to document the interview and be available as a resource to the interview
subject.
All external publications must be reviewed by the Communications Division prior to publication.
This includes news releases, articles, newsletters, materials written by outside or contract writers,
brochures, flyers, and handouts. The policy does not apply to communications such as utility
bills, official documents, elections materials, and the like.
The Communications Division is an excellent resource for internal and external communications
matters. All City departments are urged to make use of those resources when crafting
communications materials.
Section 401.31 Personal Areas
Personal areas such as offices, lockers, work stations, and
City. As such, the City has the right to enter or inspect tl~
Section 401.32 Property
Any member who dama
immediately report it to
Section 401.33
[`es are the property of the
a member's consent.
to City property must
The safety of SJFD members is of utmost concern. All members have a responsibility to help
maintain the safety and security of co-workers, customers, facilities and property. Members
should immediately contact their reporting officer or the police if they observe anything that
could pose a threat to the safety or security of members, customers, facilities, or property.
It is the responsibility of each member to:
• Understand and follow all rules and safety standards.
• Know the safe and proper use of any tool, piece of equipment or vehicle before it is
used.
• Operate all tools, equipment and vehicles in a safe and careful manner.
• Comply with state law and wear seat belts whenever driving or riding in City vehicles
or personal vehicles while performing City business.
Members must report all accidents and injuries to their reporting officer immediately, no matter
how small or insignificant the injury appears to be. Failure to make timely reports may
jeopardize benefits.
Members should be vigilant in looking for any potential hazardous conditions or unsafe practices
and immediately reporting these conditions to their reporting officer. The City has established a
safety committee to assist with the detection and prevention of unsafe conditions.
Section 401.34 Use of City Vehicles.
Use of City-owned vehicles is restricted to City business and incidental uses which occur in the
course of City business.
No member may operate aCity-owned vehicle without a valid driver's license. Members are
expected to obey all traffic laws and to operate the vehicle in a manner that reduces the
likelihood of damage to the vehicle or injury to self or others.
Section 401.35 Meetings.
Regular meetings of the Department shall beheld on the second Tue day of each month at 8:00
p.m. at the Fire Hall. In case a National or Religious Holida fall on that date, the
regular meeting will be rescheduled. ~w
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Special meetings shall be called by the ief o e en requeof ten members of the
Department. The request shall stat s "ect o _ considered at the meeting.
The following rules of
of the Department:
Ten i•s of the Department shall constitute quorum at any meeting.
Any member wishing to speak shall stand and address the chair, and may
only speak only when properly recognized by the chair.
No question can come before the Department unless properly moved and
seconded, declared open for discussion by the chair.
4. Any member may request a roll call vote on any question being voted
upon. When a roll call vote is requested every member shall answer to
his/her name as the roll is called unless excused by the chair.
No member shall speak more than five (5) minutes on any subject at any
one time, or more than twice on the same subject except by permission of
the chair.
6. When a motion is properly before the Department it must be disposed of
before another can be entertained, and no motion maybe made subject to
more than two amendments.
7. No issue which is tabled shall be considered at the same meeting unless it
was understood at the time of tabling that it might be considered again at
the same meeting.
8. A motion to reconsider must be made by a member who voted with the
majority.
9. All resolutions and amendments must be offered in writing.
10. An appeal of a decision of the chair shall be worded as follows: "Shall the
decision of the chair be sustained?" Atwo-thirds vote of those present
shall be necessary to reverse the chair.
11. When a point of order is raised by any member, the person having the
floor shall take his/her seat until the point is decided by the chair. When
recognized by the chair she/he may resume.
12. No member shall leave the room ~'"a rmber unless permission is
.;,
given by the chair. Any membevho leaves ithout such permission shall
lose credit for attendanc,,lhe g.
13. Whe u m ' res ~o`~t senior member present shall call the
ro d a e g. No other business maybe conducted.
14. Exc t a erwise provided by these By-Laws, Robert Rules of Order
(revi edition), shall govern the conduct of the meetings.
The following shall be the order of business for a regular meeting as applicable
Call meeting to order.
2. Roll call
3. Reading of minutes of previous meeting.
4. Treasurer's report
5. Reports of committees
6. Presentation of bills and communications and actions on them.
7. Nominations of candidates for membership
Election of officers and members
Unfinished and miscellaneous business
10. Good of the Department
11. Adjournment
Section 401.36 Operations
It shall be the first duty of all members of the Department and substitutes to obey all
commands of their officers while on duty.
It shall be the duty of all members to be present at all meetings if possible, and on every call to
assemble at the fire station without delay and assist in responding to the call.
No member shall appear at meetings of the Department or on duty in a state of intoxication, be
guilty of misconduct, be a disgrace to this Department, fail to properly perform his/her duties,
or otherwise fail to abide by this Personnel Policy or the St. Joseph Personnel Policy and the
regulations and rules that maybe established, under penalty of bein ,disciplined by the Chief
or removed form membership under the procedure set forth f cers or members in Article
3, Section 6. ~ ,
All members of this Department shall be me f~,tit~~}.tar '" the hand~hg and working of all
articles of equipment and shall con selves for' .; gly.
Any member who leaveshe De nt ~ s to return Department keys and
equipment to the Chief, s 1 for money owing him/her.
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No officer or member shall ritract any debts or the Department without prior consent of the
Department
Any member who shall take or borrow any article from the Fire Station without the
permission of the Chief shall be subject to discipline.
No resignation shall be accepted unless the Secretary certifies that the member is not arrears to
the Department. The application of any prior member for re-admission to the Department shall
be treated as the application for a new member.
No equipment which is in use on any fire truck shall be loaned to any member at any time. Old
equipment which is not used for fire fighting may be loaned to a member with the consent of
the Chief.
Any member not returning loaned equipment to the fire hall within reasonable length of time (to
be determined by the Chiefl shall be subject to discipline.