HomeMy WebLinkAbout08 - August 6, 2008St. Joseph
Volunteer Fire Departfnent
ST. JOSEPH ST. JOSEPH, MINNESOTA 56374
FIRE DEPT.
EDOCATIOMAI CEMT[A Oi C[MTGI MINNESOTA
Fire Advisory Board Meeting
St. Joseph Fire Station
Wednesday, August (, 2008 at G~00 PM
1. Call Meeting to order.
2. Approve May minutes.
3. Financial Report.
4.Old Business,
A. Opticoms for signal lights.
B. New members./ Ben Loso leave of absence.
C. Building maintenance/ Seal coating/ painting.
D. Fema grant.
E. 6 month report / payroll unfmished!
F. Other.
5. New Business.
A. Approve 2 to chiefs conference. (St Cloud.)
B. Miller Depot. (St Joseph Township.)
C. Dania boxes / SJPD.
D. Replacement Fire Dept. Officers.
E. 2009 Budget.
F, Other.
6. Adjournment
Thank you
Randy Torborg, Fire Chief
sr.,asEPr+
FIRE DEPT.
NOTES TO THE FIRE BOARD
MEETING DATE:
August 6, 2008
In an effort to provide uniformity between Council s and Commission the packets have a new look. I will
try and provide a cover sheet for the agenda items so you have information in advance of the meeting.
Typically I would like the agenda sent out earlier, but the budget took longer than I antipcated.
Note: I will have printed copies of all the information and will have them available for you at the
meeting tomorrow.
Thanks
Judy
ST.JOSEPH
FIRE DEPT.
Fire Board Agenda Item 2
MEETING DATE: August 6, 2008
AGENDA ITEM: Minutes -May 7, 2008
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Draft Minutes
REQUESTED ACTION: Approve the minutes for the May 8, 2008 Fire Board Meeting.
May 7, 2008
Page 1 of 2
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in regular session on Wednesday, February 6, 2008 at 6:00 PM in the St.
Joseph City Hall.
Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Rick Schultz, St. Joseph
Township Representative Jeff Janssen, St. Wendel Township Representative Greg Salk. City
Administrator Judy Weyrens.
Others Present: Assistant Fire Chief Jeff Taufen, Terry Loso.
Minutes: Salk made a motion to approve the minutes of February 6, 2008 as presented; seconded
by Janssen and passed unanimously.
Financial Reoort: Weyrens presented the following 1 ~ Quarter Fire Fund Financial Summary:
Revenues $ 70,808.81
Expenditures (45,185.49)
Fund Balance $ 489,082.52
Torborg. stated that the St. Joseph Maintenance staff performs the routine oil changes on the fire
equipment as it saves significant resources. He questioned the bill for Truck washes and if that is a fire
department expenditure and the cost of the telephone service. Weyrens stated that the telephone bill
reflects the building portion of the T-1 phone line. Torborg also questioned the need request St.
Benedict's to contribute additional funds to the Fire Fund. He stated that Collegeville operates a Fire
Department and they spend more than $ 15,000 on Fire Service. Weyrens stated that the City has
discussed the contribution in general to the City as the cost of services extend beyond the Fire
Department and future contributions should address the City as a whole.
Janssen made a motion to approve the 4th Quarter Financial Report as presented; seconded by
Salk and passed unanimously.
OLD BUSINESS
Ooticoms for Signal Lights: Weyrens stated that she has discussed with the Stearns County Engineer,
Mitch Anderson, the option of placing opticom devices on the two signal lights that currently are not
equipped with such. Anderson indicated that he did not have an accurate cost but estimates the cost will
be between $ 20,000 and $ 40,000, with the City paying for 50%. Anderson further stated that he has not
budgeted for such but would consider budgeting for the devices in 2009. Weyrens stated that the same
would be true for the City as this was not a budget item.
Janssen stated that it is not just simply adding the devices, that training must be budgeted also. He also
suggested that if Anderson is not willing to move the project forward, the Fire Department could solicit
support from other emergency service agencies that would benefit from the installation of the devices.
800 Mhz Radio: Torborg reported that the radios were flashed (re-booted) and updated in April of this
year. The City will be required to pay a subscriber fee for each radio in 2009 and that fee is anticipated to
be $ 20.00 per radio,
Job Descriotions/Wages: Weyrens presented the final job descriptions as amended by the Fire Board
and stated that if they are ready to finalize the job descriptions the revised wages should also be
approved at this meeting. The agenda item will discuss the personnel policy and abolishment of the Fire
Department by-laws. Salk made a motion to accept the job descriptions as presented for the Fire
Chief, Assistant Fire Chief, Captain and Fire Fighter and to establish the following officer
compensations:
Fire Chief $ 3,500/yr
Assistant Fire Chief $ 2,500/yr
Fire Captain $1,000/yr
May 7, 2008
Page 2 of 2
The increased salary shall be effective beginning December 1, 2007. The motion was seconded by
Janssen and passed unanimously.
Personnel Policv: Weyrens stated that the Fire Board received the final draft of the Personnel Policy as it
relates to the St. Joseph Volunteer Fire Department. Fire Board members discussed the following: agility
standards, role of hiring committee, internal policies, and relationship of the fire department personnel
policy to the City of St. Joseph personnel policy. Janssen made a motion to accept the St. Joseph
Fire Department Personnel Policy as presented; seconded by Salk and passed unanimously.
NEW BUSINESS
FEMA Grant: Torborg reported that the Fire Department has submitted a grant application to FEMA for
the purchase of exercise equipment and training for defensive driving and cross ventilation. Torborg
stated that if the department is awarded funding the matching funds will consist of the proceeds from the
Cadillac Dinner and the MN State 5% funds.
Building Maintenance: Torborg stated that he contacted vendors for the seal coating of the parking lot
and painting of the exterior of the Fire Hall and received the following quotes:
Parking Lot: Marchant - $ 3,150; Seal King - $ 3,325
Painting: Mark's Wall Coating - $ 5,750; Specialty Paint $ 2,300
With the large discrepancy between vendors for the painting, Board Members requested that Torborg
contact commercial contractors to inquire as to vendors that they have contracted with that they would
refer.
New Hires: Torborg reported that the Fire Department Investigating Committee has received and
reviewed applications for the current vacancies on the St. Joseph Fire Department. Torborg reported that
13 applications were received with many qualified applicants. It is for this reason that Torborg requested
that the top three candidates be hired and the next three candidates be placed on an eligibility list from
June 1, 2008 to May 31, 2009. Based on the recommendation of Torborg and the Investigating
Committee, Salk made a motion to recommend the City Council take the following actions:
2008 Hires: Brent Terwey, Eric Gillitzer, Daryl Schoemer
Place on Eligibility List: Keith Louwagie, Steven Luitgens, Greg Koutojpas
The motion was seconded by Torborg and passed unanimously.
Fire Chief Concerns: Torborg expressed frustration with the City and Township not following through with
the requirement of installing lock boxes on Commercial/Industrial Businesses. Weyrens stated that she
was unaware of the matter and will contact the Building Inspector. Janssen stated he too will follow
through with the Township Building Inspector as they have asked for this to be implemented.
Adjourn: The meeting was adjourned by consensus at 8:40 PM.
Judy Weyrens
Administrator
std
FIRE DEPT.
Fire Board Agenda Item 3
MEETING DATE:
AGENDA ITEM:
August 6, 2008
Financial Report
BACKGROUND INFORMATION: At the last Fire Board Meeting the expenditures for the
Telephone and truck wash were questioned. We do receive separate bills from each Qwest and TDS.
Qwest if for the T-1 line and TDS is for the analog line which is used for a dedicated FAX line. If the
analog line was eliminated so would the bill from TDS. With regard to Qwest, the City entered into a five
year agreement for the T-1 line and it is split between all the departments. This line gives the City great
flexibility and the Fire Department has access to more than one line.
The Truck Wash, I have attached the invoice to verify that it is for the chemicals for the truck was at the
Fire Hall. Therefore adjustments were not made to the financial statement.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: 2"d Quarter Financial Report, Expenditure Summary,
Check Register and Revenue Summary, Invoice for truck wash.
REQUESTED ACTION: Accept the 2"d Quarter Financial Report as present.
St. Joseph Joint Operating Fire Report
2nd Quarter 2008
April 1 -June 30, 2008
Balance as of March 31, 2008 (unaudited) 489,082.52
Quarterly Revenue:
St. Joseph Township 10,481.98
St. Wendel Township 8,682.24
City of St. Joseph 19,990.82
Fire Hall Rental 475.00
Interest 4,559.83
Federal Grant (DNR -Generator) 700.00
Total Revenue 44,889.87
Quarterly Expenditures
Fire Administration -1,963.06
Fire Fighting -33,791.08
Fire Training -3,643.77
Fire Communications -4,175.29
Fire Repair Service -1,251.26
Medical Services -621.74
Fire Station and Building -9,322.71
Community Room -296.25
Fund Transfers -
Total Expenses (55,065.16)
Fire Fund Summary:
Operating Fund Balance as of June 30, 2008 478,907.23
Less:
Equipment Reserve 183,180.49
Building Fund 58,066.92
Maintenance Fund 29,633.29
Radios 12,648.99
Debt Service Relief 150,000.00
433,529.69
Operating Fund Balance 45,377.54
CITY OF ST JOSEPH
Fire Board Expenditures
Current Period: June 2008
07/16/08 5:33 PM
Page 1
2008 2008
Account Descr YTD Budget QTD Amount YTD Amt
.~,<,~ _.. ,~.. , ~M ,_,,~ ~ .. ,~
FUND 105 Fire Fund
DEPART 42210 Fire Administration
E 105-42210-101 Salaries $0.00 $87.36 $1,220.78
E 105-42210-121 PERA Contributions $0.00 $5.68 $77.18
E 105-42210-122 FICA Contributions $0.00 $4.93 $66.22
E 105-42210-125 Medicare Contributions $0.00 $1.15 $15.48
E 105-42210-131 Health Insurance $0.00 $24.30 $345.61
E 105-42210-132 Dental Insurance $0.00 $2.65 $37.66
E 105-42210-133 Life Insurance $0.00 $0.17 $2.92
E 105-42210-134 Disabilty Insurance $0.00 $1.48 $11.13
E 105-42210-151 Workers Comp. Insur. Prem. $6,000.00 $0.00 $0.00
E 105-42210-200 Office Supplies $1,000.00 $93.74 $258.57
E 105-42210-215 sofiware support $1,000.00 $0.00 $90.58
E 105-42210-220 Repair and Maint Supplies $500.00 $0.00 $0.00
E 105-42210-301 Audit & Accounting Services $10,000.00 $0.00 $0.00
E 105-42210-304 Legal Fees $500.00 $1,531.00 $1,531.00
E 105-42210-305 Medical & Dental $5,000.00 $0.00 $0.00
E 105-42210-322 Postage $250.00. $135.13 $312.67
E 105-42210-340 Advertising $100.00 $0.00 $0.00
E 105-42210-410 Rentals $0.00 $25.63 $25.63
E 105-42210-432 Team Building $0.00 $0.00 $0.00
E 105-42210-441 Sales & Use Tax $0.00 $16.59 $39.50
E 105-42210-446 License $50.00 $33.25 $69.00
E 105-42210-581 Computer Hardware $1,000.00 $0.00 $0.00
E 105-42210-582 Computer Software $250.00
4 $0.00 $0.00
DEPART 42210 Fire Administration $25,650.00 $1,963.06 $4,103.93
DEPART 42220 Fire Fighting
E 105-42220-101 Salaries $75,000.00 $29,640.00 $29,640.00
E 105-42220-122 FICA Contributions $4,650.00 $1,837.68 $1,837.68
E 105-42220-125 Medicare Contributions $1,090.00 $429.83 $429.83
E 105-42220-210 Operating Supplies $3,000.00 -$305.57 -$120.29
E 105-42220-211 AWAIRE Supplies $400.00 $0.00 $0.00
E 105-42220-220 Repair and Maint Supplies $2,000.00 $816.49 $2,692.85
E 105-42220-235 Motor Fuel $0.00 $1,155.63 $1,155.63
E 105-42220-240 Small Tool & Minor Equipme $2,000.00 $0.00 $0.00
E 105-42220-361 General Liability Insurance $18,000.00 $0.00 $15,733.33
E 105-42220-384 Refuse Disposal $800.00 $217.02 $361.70
E 105-42220-420 Depreciation $0.00 $0.00 $0.00
E 105-42220-447 State Aid Reimbursement $50,000.00 $0.00 $3,000.00
E 105-42220-448 Pension Relief Fire Fund $3,000.00 $0.00 $0.00
E 105-42220-580 Other Equipment $4,000.00 $0.00 $0.00
E 105-42220-584 Equipment Reserve $28,000.00 $0.00 $84.49
E 105-42220-585 Firefighter Equipment $17,000.00 $0.00 $1,495.88
DEPART 42220 Fire Fighting $208,940.00 $33,791.08 $56,311.10
DEPART 42240 Fire Training
E 105-42240-104 Taxable Per Diem $2,500.00 $705.00 $705.00
E 105-42240-122 FICA Contributions $150.00 $43.71 $43.71
E 105-42240-125 Medicare Contributions $50.00 $10.22 $10.22
E 105-42240-331 Travel & Conference Expens $5,000.00 $877.84 $1,664.89
E 105-42240-433 Dues & Subscriptions $0.00 $0.00 $634.00
E 105-42240-443 Personnel Training
N.~~, $0.00
~vu~~., v,._ w. $2,007.00
_ .,......~... _. $8,832.00
N..w.~.
DEPART 42240 Fire Training $7,700.00 $3,643.77 $11,889.82
DEPART 42250 Fire Communications
E 105-42250-230 Vehicle Repair & Main1 $1,000.00 $41.92 $126.71
CITY OF ST JOSEPH
Fire Board Expenditures
Current Period: June 2008
2008 2008
Account Descr YTD Budget QTD Amount YTD Amt
E 105-42250-320 Communication Support $2,000.00 $0.00 $0.00
E 105-42250-321 Telephone $3,000.00 $1,282.36 $2,576.69
E 105-42250-580 Other Equipment $1,500.00
w . __-~ $2,851.01
... ~ ~ m,... $2,851.01
,. - ..__ ~.,..~ ~ ~,
DEPART 42250 Fire Communications $7,500.00 $4,175.29 $5,554.41
DEPART 42260 Fire Repair Service
E 105-42260-101 Salaries $0.00 $73.93 $73.93
E 105-42260-121 PERA Contributions $0.00 $4.80 $4.80
E 105-42260-122 FICA Contributions $0.00 $4.17 $4.17
E 105-42260-125 Medicare Contributions $0.00 $0.99 $0.99
E 105-42260-130 Health Ins-Deductible $0.00 $1.86 $1.86
E 105-42260-131 Health Insurance $0.00 $20.85 $20.85
E 105-42260-132 Dental Insurance $0.00 $2.22 $2.22
E 105-42260-133 Life Insurance $0.00 $0.18 $0.18
E 105-42260-134 Disabilty Insurance $0.00 $0.88 $0.88
E 105-42260-220 Repair and Maint Supplies $7,000.00 $1,141.38 $1,141.38
E 105-42260-230 Vehicle Repair & Maint $0.00 $0.00 $0.00
E 105-42260-235 Motor Fuel
~ $0.00
... a~ _.~.. $0.00
v.u .._~M_...,... , ., $0.00
..~~ H ......._x.__
DEPART 42260 Fire Repair Service $7,000.00 $1,251.26 $1,251.26
DEPART 42270 Medical Services
E 105-42270-210 Operating Supplies $1,500.00 $162.49 $271.69
E 105-42270-220 Repair and Maint Supplies $200.00 $0.00 $0.00
E 105-42270-230 Vehicle Repair & Maint $0.00 $0.00 $0.00
E 105-42270-300 Professional Services $500.00 $459.25 $459.25
E 105-42270-580 Other Equipment $500.00 $0.00
__ 4.. $0.00
....... ~......
DEPART 42270 Medical Services $2,700.00 $621.74 $730.94
DEPART 42280 Fire Station and Building
E 105-42280-220 Repair and Maint Supplies $2,000.00 $3,653.54 $3,934.69
E 105-42280-300 Professional Services $600.00 $123.32 $333.32
E 105-42280-381 Electric Utilities $6,000.00 $1,197.92 $2,603.30
E 105-42280-383 Gas Utilities $7,000.00 $1,014.85 $4,466.45
E 105-42280-530 Improvements Other than BI $11.000.00 $3,333.08 $3,333.08
~
DEPART 42280 Fire Station and Building $26,600.00 $9,322.71 $14,670.84
DEPART 42281 Community Room
E 105-42281-210 Operating Supplies $500.00 $0.00 $29.31
E 105-42281-220 Repair and Maint Supplies $3,000.00 $0.00 $0.00
E 105-42281-300 Professional Services $1,500.00 $296.25
~ $296.25
DEPART 42281 Communit Room
y $5,000.00 $296.25 $325.
56
DEPART 49301 Transfer to other Funds
E 105-49301-700 Misc $0.00
~ $0.00 $0.00
DEPART 49301 Transfer to other Funds $0.00 $0.00 $0.00
FUND 105 Fire Fund $291,090.00 $55,065.16 $94,837.86
$291,090.00 $55,065.16 $94,837.86
07/16/08 5:33 PM
Page 2
CITY OF ST JOSEPH
Fire Check Register
07/16/08 5:26 PM
Page 1
Check # Search Name Commerrts Amount DEPART OBJ FUND
Period 4 April
DEPART 42210 Fire Administration
040230 OFFICE MAX supplies $93.74 42210 200 105
040192 RAJKOWSKI HANSMEIER LTD Fire dept issues $62.50 42210 304 105
040220 HASLER MAILING SYSTEMS & SOLUT Postage Rental $25.63 42210 410 105
000154 COMMISSIONER OF REVENUE March Sales Tax $4.88 42210 441 105
040164 BRILL, SHIRLIE AND MARK Brill, Shirlie CDL licen
w.N $33.25
wM _...,.,w~ _..m _ _,.. 42210 446 105
DEPART 42210 Fire Administration $220.00
DEPART 42220 Fire Fighting
040154 HOLIDAY STORES March Fuel Services $66.41 42220 210 105
040175 JM GRAYSTONE OIL CO., INC Fuel $296.01 42220 210 105
040202 TENVOORDE MOTOR COMPMANY Repairs to #5 $130.96 42220 220 105
040211 ALLIED WASTE SERVICES March Services $72.34 42220 384 105
DEPART 42220 Fire Fighting $565.72
DEPART 42240 Fire Training
040196 ST. CLOUD TECHNICAL COLLEGE EMT Course Training- $940.00 42240 443 105
040272 RANDALL, BRAD Reimburse EMT & HA $922.00 42240 443 105
DEPART 42240 Fire Training $1,862.00
DEPART 42250 Fire Communications
040191 QWEST-TELEPHONE Telephone Service-Ap $89.81 42250 .321 105
040207 US CABLE Fiber Network lease $250.00 42250 321 105
040232 QWEST-TELEPHONE telephone service-Apri $5.41 42250 321 105
040237 TDS METROCOM Telephone Service 4/1 $51.81 42250 321 105
040239 VERIZON WIRELESS Services 03/04-04/03 $32.00 42250 321 105
040271 QWEST-LONG DISTANCE Long distance service
.,a. $0.77
ra.x._.r,.. xx.,,,... 42250 321 105
DEPART 42250 Fire Communications $429.80
DEPART 42270 Medical Services
040213 CENTRAL MCGOWAN Medical oxygen $45.18
_.....~..__.._..,...w...u~ 42270 210 105
DEPART 42270 Medical Services $45.18
DEPART 42280 Fire Station and Building
040171 FASTSIGNS numbers for fire hall $10.06 42280 220 105
040190 PRECISE REFRIGERATION INC Spring Maintenance $289.79 42280 220 105
040268 PRECISE REFRIGERATION INC Repair York heat exch $2,158.36 42280 220 105
040209 ZIPP, JOANNE March Cleaning Servic $75.00 42280 300 105
040241 XCEL ENERGY March Service $410.38 42280 381 105
040241 XCEL ENERGY March Service $592.13 42280 383 105
DEPART 42280 Fire Station and Building $3,535.72
Period 4 April $6,658.42
Period 5 May
DEPART 42210 Fire Administration
040334 RAJKOWSKI HANSMEIER LTD Fire personnel $381.00 42210 304 105
040352 POSTMASTER postage -post cards $81.00 42210 322 105
040355 STAMP FULFILLMENT SERVICES #10 Envelopes w/stam $24.13 42210 322 105
000166 COMMISSIONER OF REVENUE April Sales & Use Tax $4.93 42210 441 105
DEPART 42210 Fire Administration $491.06
DEPART 42220 Fire Fighting
.040310 JM GRAYSTONE OIL CO., INC April Fuel $403.37 42220 210 105
CITY OF ST JOSEPH
Fire Check Register
07/16/08 5:26 PM
Page 2
Check # Search Name Comments Amount DEPART OBJ FUND
040314 LOSO"S STORE water $5.90 42220 210 105
040301 BATTERIES PLUS pager batteries $32.07 42220 220 105
040289 ALLIED WASTE SERVICES April Services $72.34
rr. ~ ~ x ~._ 42220 384 105
DEPART 42220 Fire Fighting $513.68
DEPART 42240 Fire Training
040297 ALEX AIR APPARATUS, INC Draeger Trng-Krekelb
. $200.00
... ~~~..m_ti ~~..~ . 42240 331 105
DEPART 42240 Fire Training $200.00
DEPART 42250 Fire Communications
040293 LEES ACE HARDWARE Supplies $41.92 42250 230 105
040333 QWEST-TELEPHONE telephone service- $82.50 42250 321 105
040339 TDS METROCOM May Services $52.66 42250 321 105
040344 US CABLE Fiber network lease $250.00 42250 321 105
040345 VERIZON WIRELESS May service $32.00 42250 321 105
040351 QWEST-TELEPHONE May Service 229 num $5.41
r 42250 321 105
DEPART 42250 Fire Communications $464.49
DEPART 42280 Fire Station and Building
040317 MCDOWALL COMFORT MANAGEMENT Repairs per scope dat $530.00 42280 220 105
040317 MCDOWALL COMFORT MANAGEMENT Maintenance Contract $665.33 42280 220 105
040350 ZIPP, JOANNE April services $105.00 42280 300 105
040349 XCEL ENERGY April usage $3.33 42280 381 105
040392 XCEL ENERGY April Service $370.30 42280 381 105
040392 XCEL ENERGY April Service $308.53
~ 42260 383 105
DEPART 42280 Fire Station and Building $1,982.49
Period 5 May $3,651.72
Period 6 June
DEPART 42210 Fire Administration
040479 RAJKOWSKI HANSMEIER LTD Fire Dept $1,087.50 42210 304 105
040433 U.S. POSTAL SERVICE(HASLER) Metered Postage Acct $30.00 42210 322 105
000183 COMMISSIONER OF REVENUE May Use Tax $6.78
6Y 42210 441 105
DEPART 42210 Fire Administration $
1,124.28
DEPART 42220 Fire Fighting
040459 FIRST STATE-CREDIT CARD 0222-Fuel $78.37 42220 210 105
040438 WEIDNER'S PLUMBING & HEATING Backflow RPZ rebuilt $653.46 42220 220 105
040403 ALLIED WASTE SERVICES May Services $72.34 42220 384 105
DEPART 42220 Fire Fighting $804.17
DEPART 42240 Fire Training
040450 BRILL, SHIRLIE AND MARK Nat'I EMT Registry-S. $70.00 42240 443 105
040450 BRILL, SHIRLIE AND MARK State EMT Prat Test-S $75.00 42240 443 105
DEPART 42240 Fire Training $145.00
DEPART 42250 Fire Communications
040397 QWEST-LONG DISTANCE Long Distance $5.13 42250 321 105
040426 QWEST-TELEPHONE telephone service-Jun $82.50 42250 321 105
040435 US CABLE Fiber Network Lease-J $250.00 42250 321 105
040436 VERIZON WIRELESS cell phone $32.00 42250 321 105
040446 QWEST-TELEPHONE Telephone Service-Ju $8.50 42250 321 105
040487 TDS METROCOM July services $51.86 42250 321 105
040416 GRANITE ELECTRONICS 4 Radios, programmin $2,851.01 42250 580 105
CITY OF ST JOSEPH
Fire Check Register
Check # Search Name Comments Amount
DEPART 42250 Fire Communications $3,281.00
DEPART 42260 Fire Repair Service
040457 EMERGENCY APPARATUS MAINT. INC Electrical Repair to Sir $243.55
040457 EMERGENCY APPARATUS MAINT. INC Pressure Governor-Ae $897.83
DEPART 42260 Fire Repair Service $1,141.38
DEPART 42270. Medical Services
040409 CENTRAL MCGOWAN Medical Oxygen $70.11
040453 CENTRAL MCGOWAN Medical Oxygen $47.20
040408 CENTRACARE CLINC Initial Prevent Care-46 $217.50
040408 CENTRACARE CLINC Initial Prevent Care-46 $241.75
._ _.. ~.~ . w~
DEPART 42270 Medical Services $576.56
DEPART 42280 Fire Station and Building
040442 ZIPP, JOANNE May cleaning Services $63.75
040482 SPRING GREEN Weed & Feed Applicat $37.07
040489 ZIPP, JOANNE Cleaning Services-Jun $37.50
040441 XCEL ENERGY May Service $3.34
040488 XCEL ENERGY May services $410.57
040488 XCEL ENERGY May services $114.19
040480 SEAL KING clean & seal asphalt-F $3,333.08
~_~. ~__
DEPART 42280 Fire Station and Building $3,999.50
DEPART 42281 Community Room
040442 ZIPP, JOANNE May cleaning Services $63.75
040489 ZIPP, JOANNE Cleaning Services-Jun $37.50
DEPART 42281 Community Room $101.25
Period 6 June $11,173.14
$21,483.28
07/16/08 5:26 PM
Page 3
DEPART OBJ FUND
42260 220 105
42260 220 105
42270 210 105
42270 210 105
42270 300 105
42270 300 105
42280 300 105
42280 300 105
42280 300 105
42280 381 105
42280 381 105
42280 383 105
42280 530 105
42281 300 105
42281 300 105
AccountDescr
FUND 105 Fire Fund
R 105-42210-33160 Federal Grants -Other
R 105-42210-33400 State Grants and Aids
R 105-42210-34202 Special Fire Service
R 105-42210-34203 Fire Fighting Reimbursement
R 105-42210-3478'1 Fire Hall Rental
R 105-42210-36210 Interest Earnings
R 105-42210-36230 Contributions from Private Sou
R 105-42210-36260 Surplus Property
R 105-42210-36300 Reimbursement
FUND 105 Fire Fund
,; w...,,~,+w
~~ ~
CITY OF ST JOSEPH
Fire Board Revenue
Current Period: June 2008
2008 QTD 2008
YTD Budget Amount YTD Amt
$0.00 $700.00 $700.00
$50,000.00 $0.00 $3,000.00
$178,800.00 $39,155.04 $84,995.01
$1,000.00 $0.00 $0.00
$3,000.00 $475.00 $1,500.00
$15,000.00 $4,559.83 $6,789.82
$15,500.00 $0.00 $0.00
$0.00 $0.00 $0.00
$100.00 $0.00 $0.00
$263,400.00 $44,889.87 $96,984.83
07/16/08 5:28 PM
Page 1
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F.QtS1P6tF.NT ANI)SUPPLY CORPOeAT10N
St. Cloud Showroom
Strategic Equipment and Supply
100 Roosevelt Road
St. Cloud, MN. 56301
320-252-2977 Report 70074
Invoice Number: 1230782
Invoice Date: 01/21/08
Due Date 02120108
Page: 1
Bi11 To: CITY OF ST JOSEPH CITY CLERK
PO BOX 668
SAINT JOSEPH, MN 56374
Remit To: Strategic Equipment
NW 5587
P.O. Box 1450
Minneapolis, MN55485-5587
Ship To: CITY OF ST JOSEPH CITY CLERK #14633
PO BOX 668
SAINT JOSEPH, MN 56374
Ship Via Customer ID 14633 File No.
Ship Date 01/21/08 Prepared By POS-STCLD Cust. Ref.
Salesperson STEVE SAHLSTROM P.O. Nu e_r FIRE HALL
Terms NET 30 DAYS P.O. Dat
Special Instructions Our Order No
Item Equip. Ser. No. Description Unit atY Qty Qty Unit Total
Blue Print Vendor Vendor Item Ord Inv. f30 Price Price
r
68691 TOWEL ROLL NAT 8 GRDtJ 2910P 6 rolls CASE 1 1 0 54.78 54.78
GEORGIA PACIEI'~2910P ~
69681 ULTRA ACTIVE SUDS UA2 2.5 CASE 1 1 0 100.38 100.38
U.S. CHEMICAL C 064845
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This order contains Hazardous Materials
Please note new Remit To Address Subtotal: 155.16
* Indicates non-taxable line. Invoice Discount: 0.00
PLEASE PAY FROM INVOICE Amount Subject to Amount Exempt Sales Tax: 10.86
See Terms and Conditions on Reverse Side Sales Tax from Sales Tax
155.16 0.00 Total: 166.02
Your Professior:als for the Foodservice IrTdustry
st ,IOS~N
FgtE DEPT.
Fire Board Agenda Item 4 e
MEETING DATE:
AGENDA ITEM:
August 6, 2008
6 month activity report/payroll unfinished
BACKGROUND INFORMATION: Members of the St. Joseph Volunteer Fire Department receive
pay for drill time, training, meetings, officer salary and travel reimbursement per the Personnel Policy
established by the City Council. The Fire Board approves and recommends compensation for annual
salaries and hourly rates for drill and meetings. When the payroll was completed in June, it was noticed
that their payroll request included compensation that have not specifically been approved by the Fire
Board and City Council. The items include planning for training meetings, fire truck repair, secretarial
work, and basically time spent working on Fire Department matters that is not specifically compenstated
for.
The new accounting standards that all Cities have to abide by require internal control policies and
enforcement of the same. These policies have to be in force and reviewed annually by the independent
auditor hired by the City. These policies have created many changes and additional review. It was due
to this change that the payments were noticed. The staff acknowledges that stipends have been paid in
the past. The attached sheet illustrates the compensation not paid with the payroll as administration
has no authority to pay such. The administration is not making a judgment as to whether or not they
should be paid, rather, the Fire Board needs to develop a compensation schedule so that we can make
payments.
The stipends attached do fit into the budget.
BUDGET/FISCAL IMPACT: $ 2,105
ATTACHMENTS: Payroll Stipend Summary December 1, 2007 through June 1,
2008
REQUESTED ACTION: Establish a compensation schedule
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MEETING DATE: August 6, 2008
AGENDA ITEM: Budget 2009
Fire Board Agenda Item 5 e
BACKGROUND INFORMATION: Included in the packet is the proposed budget for 2009 as
submitted by the Fire Chief. The original budget submitted by Randy illustrates an increase of 1990. As
Administrator one of the responsibilities is to oversee the budget process and review budgets before
submission. The process for review is the same for all departments, I will make suggestions and it is up
to the Board or Council to accept the change. The proposed cuts should not have a negative impact on
the mission of the Fire Department. When looking at the proposed cuts of Administration, they include
the following:
1. Reduction in WC Insurance as they mod rating is being reduced from the accident and we
have received the number already.
2. Minor reduction in Medical and dental
3. Fire Fighting Salaries -This has been reduced based on the past numbers. If the same call
rate happens for the second half payroll, we will be at about $ 62,000 including the
additional stipends.
4. Reduction in Equipment Reserve and Fire Fighter Equipment-This category has a rather
large reserve balance so they have been reduced. If the Department is looking at
purchasing major equipment, we would most likely issue equipment certificates and pay an
annual payment. This is the most cost effective manner to purchase equipment and helps in
the budgeting process. It is easier to budget an annual payment than lump sum purchase.
This also provides for stabilization of the budget preventing spikes.
5. Travel and Conference has been reduced as this item does not include the per diem as that
is budgeted separately. This cost would be for registration of conferences, mileage and
meals. Historically this seems to be where we are at.
6. Repair services have been reduced as historically this looks like where it is at.
7. Miscellaneous equipment has been removed as a capital item and can be part of the
operating supplies.
I would like to again reiterate that the decision of the budget and final numbers are up to the Fire Board.
I have just tried to identify ways that we can reduce the increase to a lower number than 199'0. I will be
going through the same process with the other department budgets and present a similar format to the
Council when they meet to review the budget.
I also realize that the contribution from St. Benedict is an issue. However, the City has been talking
about the impact of the College. An additional contribution from St. Ben's should affect the City as a
whole and that is where we would like to go. St. Ben's is under no obligation to provide for fire service
and they made that clear last time we talked to them. When a group from the City met with CSB 1 had
researched contributions from other Colleges to their respective City and some make a donation
between $ 60,000 and $ 80,000. The contribution is not specific for a purpose, just to help with the
cost. CSB responded to us that those Colleges/Universities that make the contributions have a larger
endowment fund than CSB and they are not obligated to make any contribution.
2008 Budeet: To remind everyone the budget for 2008 included an expenditure surplus of $ 30,000
versus revenue. When the Budget was approved the Fire Board recognized that annually the Fire
Budget has surplus revenue. So rather than budget for the surplus the Fire Board agreed to approve a
budget where the revenues did not meet the expenditures. At the end of the year the Board would
review the budget and if the revenue received did not meet the expenditures, the gap would be taken
from the equipment reserve.
In looking at the month to date expenditure budget the budget is $ 291,000 and the year to date
expenditures are $ 91,000. In forecasting the additional expenditures we know the following:
2"d half payroll
State Fire Aid
Fire Relief
Liability
Paint
Blower
Acct/Payable
$ 32,000
$ 47,000
$ 3,000
$ 18,000
$ 5,000
$ 800
$ 20,000
Taking these numbers in to account there is a difference of $ 74,000. We will have the typical
expenditures as well, but we should have the $ 30,000 to cover the difference. If not the amount that
needs to come from the equipment reserve is minor.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: 2009 Proposed Budget, Fire Department Capital Improvement
Plan.
REQUESTED ACTION: Recommend a preliminary budget to be forwarded to the City Council.
Remember that once the preliminary budget is certified by the Council the budget can only be lowered
not increased. If the Board needs additional time is needed a second budget meeting can be scheduled.
St. Joseph Volunteer Fire Department
2009 Proposed Detailed Expenditure Budget
Chief
2009
2006 2007 2008 YTD 2008 Proposed
Obj. Object Description Amount Amount Amount Budget Budget
FUND 105 Fire Fund
DEPART 42210 Fire Administration
151 Workers Comp. Insur. Prem. 5,098.00 4,853.26 0.00 6,000.00 6,000.00
200 Office Supplies 939.77 552.08 258.57 1,000.00 1,000.00
215 software support 633.13 716.58 730.38 1,000.00 1,000.00
220 Repair and Maint Supplies 308.20 0.00 0.00 500.00 500.00
301 Audit & Accounting Services 11,733.00 9,341.54 0.00 10,000.00 10,000.00
304 Legal Fees 0.00 25.00 1,918.50 500.00 1,000.00
305 Medical & Dental 3,144.50 2,681.00 459.25 5,000.00 3,000.00
322 Postage 251.46 151.15 393.10 250.00 400.00
340 Advertising 33.00 599.36 0.00 100.00 100.00
410 Rentals 0.00 0.00 25.63 0.00 0.00
432 Team Building 794.03 0.00 0.00 0.00 0.00
441 Sales & Use Tax 527.81 184.75 39.50 0.00 0.00
446 License 25.00 0.00 102.25 50.00 100.00
581 Computer Hardware 1,058.23 0.00 0.00 1,000.00 500.00
582 Computer Software 33.49 0.00 0.00 250.00 50.00
24,579.62 19,104.72 3,927.18 25,650.00 23,650.00
Admin
2009
Proposed
Budget
5,500.00
500.00
1,000.00
300.00
10,000.00
1,000.00
2,500.00
400.00
100.00
0.00
0.00
0.00
100.00
500.00
50.00
21,950.00
DEPART 42220 Fire Fighting
101 Salaries 67,420.00 61,080.00 29,640.00 75,000.00 80,000.00 70,000.00
122 FICA Contributions 4,180.03 3,786.96 1,837.68 4,650.00 4,960.00 4,340.00
125 Medicare Contributions 977.67 885.72 429.83 1,090.00 1,160.00 1,015.00
210 Operating Supplies 2,735.05 2,343.28 511.03 3,000.00 3,000.00 3,000.00
211 AWAIRE Supplies 187.00 150.50 0.00 400.00 200.00 200.00
235 Motor Fuel 0.00 0.00 1,155.63 0.00. 3,000.00 2,800.00
240 Small Tool & Minor Equipment 24.58 288.84 0.00 2,000.00 2,000.00 500.00
361 General Liability Insurance 17,750.00 16,000.00 15,733.33 18,000.00 16,500.00 16,500.00
384 Refuse Disposal 784.84 868.26 434.04 800.00 800.00 800.00
447 State Aid Reimbursement 0.00 42,230.20 3,000.00 50,000.00 42,000.00 42,000.00
448 Pension Relief Fire Fund 55,012.00 3,000.00 0.00 3,000.00 3,000.00 3,000.00
580 Other Equipment 24,991.45 7,829.90 0.00 4,000.00 1,500.00 1,500.00
584 Equipment Reserve 0.00 10,076.19 84.49 28,000.00 21,500.00 15,700.00
585 Firefighter Equipment 3,502.18 2,306.88 1,495.88 17,000.00 32,500.00 25,000.00
177,564.80 152,846.73 54,321.91 206,940.00 212,120.00 186,355.00
DEPART 42240 Fire Training
104 Taxable Per Diem 960.00 320.00 705.00 2,500.00 2,500.00 2,500.00
122 FICA Contributions 66.98 49.60 43.71 150.00 150.00 150.00
125 Medicare Contributions 15.66 11.60 10.22 50.00 50.00 50.00
331 Travel & Conference Expense 2,953.94 2,936.54 1,374.89 5,000.00 5,000.00 3,000.00
433 Dues & Subscriptions 1,068.00 488.00 634.00 0.00 0.00 700.00
443 Personnel Training 11,925.00 4,597.50 8,832.00 0.00 0.00 8,000.00
16,989.58 8,403.24 11,599.82 7,700.00 7,700.00 14,400.00
DEPART 42250 Fire Communications
220 Repair and Maint Supplies 0.00 0.00 126.71 1,000.00 500.00 500.00
230 Vehicle Repair 8 Maint 573.89 302.56 0.00 0.00 0.00 0.00
320 Communication Support 0.00 0.00 0.00 2,000.00 2,500.00 2,500.00
321 Telephone 2,868.66 4,860.59 3,033.18 3,000.00 5,500.00 5,500.00
580 Other Equipment 1,681.02 0.00 2,851.01 1,500.00 4,750.00 4,750.00
5,123.57 5,163.15 6,010.90 7,500.00 13,250.00 13,250.00
DEPART 42260 Fire Repair Service
101 Salaries 0.00 0.00 1,389.93 0.00 5,510.00 5,510.00
121 PERA Contributions 0.00 0.00 90.33 0.00 370.00 370.00
122 FICA Contributions 0.00 0.00 77.86 0.00 320.00 320.00
125 Medicare Contributions 0.00 0.00 18.22 0.00 75.00 75.00
130 Health Ins-Deductible 0.00 0.00 6.53 0.00 100.00 100.00
131 Health Insurance 0.00 0.00 394.27 0.00 1,000.00 1,000.00
132 Dentallnsurance 0.00 0.00 43.01 0.00 100.00 100.00
St. Joseph Volunteer Fire Department
2009 Proposed Detai led Expenditure Budget
Chief Admin
2009 2009
2008 2007 2008 YTD 2008 Proposed Proposed
Obj. Object Description Amount Amount Amount Budget Budget Budget
133 Life Insurance 0.00 0.00 3.34 0.00 20.00 20.00
134 Disabilty Insurance 0.00 0.00 12.90 0.00 50.00 50.00
220 Repair and MaintSupplies 4,810.28 6,046.94 1,833.98 7,000.00 2,000.00 1,000.00
230 Vehicle Repair & Maint 2,109.73 2,495.35 1,964.56 2,200.00 5,500.00 3,000.00
6,920.01 8,542.29 5,834.93 9,200.00 15,045.00 11,545.00
DEPART 42270 Medical Services
210 Operating Supplies 1,670.31 1,524.47 498.18 1,500.00 1,500.00 1,500.00
220 Repair and MaintSupplies 0.00 0.00 0.00 200.00 250.00 250.00
300 Professional Services 0.00 500.00 0.00 500.00 500.00 500.00
580 Other Equipment 0.00 0.00 0.00 500.00 1,000.00 0.00
1,670.31 2,024.47 498.18 2,700.00 3,250.00 2,250.00
DEPART 42280 Fire Station and Building
220 Repair and MaintSupplies 6,876.28 7,072.14 4,053.69 2,000.00 2,000.00 2,000.00
300 Professional Services 90.00 624.22 333.32 600.00 600.00 600.00
381 Electric Utilities 5,870.32 6,014.94 2,606.63 6,000.00 6,000.00 6,000.00
383 Gas Utilities 5,279.80 5,491.27 4,466.45 7,000.00 8,500.00 8,500.00
520 Buildings & Structures 0.00 0.00 0.00 0.00 2,000.00 500.00
530 Improvements Other than Bldgs 2,880.00 0.00 3,333.08 11,000.00 1,500.00 1,000.00
20,996.40 19,202.57 14,793.17 26,600.00 20,600.00 18,600.00
DEPART 42281 Community Room
210 Operating Supplies 125.28 157.63 29.31 500.00 500.00 500.00
220 Repair and Maint Supplies 4,527.00 0.00 119.00 3,000.00 3,000.00 3,000.00
300 Professional Services 865.00 1,120.32 296.25 1,500.00 1,500.00 1,500.00
5,517.28 1,277.95 444.56 5,000.00 5,000.00 5,000.00
DEPART 49301 Transfer to other Funds
700 Misc 19,557.94 0.00 0.00 0.00 0.00 0.00
19,557.94 0.00 0.00 0.00 0.00 0.00
Total Fire Operational Budget 278,919.51 276,565.12 97,430.65 291,290.00 300,615.00 273,350.00
27,285.00
FUND 331 2003 Refunding Fire Hall
DEPART 47100 Bond Payment (P & I)
600 Debt Service -Principal 55,000.00 50,000.00 0.00 55,000.00 60,000.00 60,000.00
611 Bond Interest 26,035.00 25,072.50 11,986.25 23,972.50 22,600.00 22,600.00
620 Agent Fees 0.00 3,675.00 0.00 0.00 0.00 0.00
621 Financing Fees 1,125.00 0.00 0.00 0.00 0.00 D.00
Total Fire Bonds Budget 82,160.00 78,747.50 11,986.25 78,972.50 82,600.00 82,600.00
Total Fire Board Budget 361,079.51 295,312.62 109,416.90 370,262.50 383,215.00 355,950.00
;ommunity
St. Joseph Volunteer Fire Department
2009 Proposed Revenue Budget
Chief Admin
2008 YTD 2009 Proposed 2009 Proposed
Source Source Description 2006 Amount 2007 Amount Amount 2008 Budget Budget Budget
FUND 105 Fire Fund
33160 Federal Grants -Other 0.00 0.00 700.00 0.00 800.00 800.00
33400 State Grants and Aids 48,262.00 42,230.20 3,000.00 50,000.00 43,200.00 43,200.00
33500 OtherGovemmentalUnitAid 0.00 0.00 0.00. 0.00 1,200.00 1,200.00
34202 Special Fire Service 187,560.00 175,596.03 107,501.69 178,800.00 223,915.00 196,650.00
34203 Fire Fighting Reimbursement 1,000.00 1,577.17 0.00 1,000.00 500.00 500.00
34781 Fire Hall Rental 2,450.00 2,675.00 1,575.00 3,000.00 3,000.00 3,000.00
36210 Interest Earnings 19,512.07 21,940.04 6,789.82 15,000.00 12,000.00 12,000.00
36230 Contributions from Private Source 0.00 15,500.00 0.00 15,500.00 15,500.00 15,500.00
36260 Surplus Property 1,742.00 0.00 0.00 0.00 0.00 0.00
36300 Reimbursement 2,829.53 3,669.00 1,280.66 100.00 500.00 500.00
Total Fire Board Operating Revenue 263,355.60 263,187.44 120,847.17 263,400.00 300,615.00 273,350.00
FUND 331 2003 Refunding Fire Hall
31010 Current Ad Valorem Taxes 41,564.39 37,165.42 37,441.86 39,110.00 35,327.04 35,327.04
31013 Special Levy - FD, St.Joe Twp 26,936.04 24,451.29 19,267.44 26,215.00 24,430.03 24,430.03
31014 Special Levy - FD, St. Wendel 17,997.88 16,005.56 12,100.65 16,855.00 15,342.93 15,342.93
33404 Market Value Credit 4,317.37 3,529.39 0.00 0.00 0.00 0.00
36210 Interest Earnings 28,042.07 18,616.97 2,082.69 0.00 2,500.00 2,500.00
39201 Transfers from Other Funds 0.00 7,777.95 0.00 0.00 0.00 0.00
Total Fire Board Debt Revenue 118,857.75 107,546.58 70,892.64 82,180.00 77,600.00 77,600.00
Total Fire Board Revenue 382,213.35 370,734.02 191,739.81 345,580.00 378,215.00 350,950.00
r St. Joseph Volunteer Fire Department
History of Fire Calls
As of December 1, 2007
Cost for Calls: 2007 2006 2005 2004 2003
Emergency Calls $ 33,035 $ 34,095 $ 32,170 $ 23,035 $ 25,630
Drill Hours 20,745 28,445 24,250 10,205 10,125
Chief's Salary 2,500 2,500 2,500 1,600 1,600
Asst Chief's Salary 1,500 1,500 1,500 850 850
Secretary's Salary 300 300 300 300 300
Treasurer's Salary - 580 580 580 580
Total Cost $ 58,080 $ 67,420 $ 61,300 $ 36,570 $ 39,085
Calls by Area:
City of St.loseph 163 157 143 140 146
St. Joseph Twp 92 85 86 75 93
St. Wendel Twp 22 27 31 23 42
Mutual Aid 3 2 1 2 1
Total Calls 280 271 261 240 282
Types of Calls:
Medical Calls 220 200 194 178 207
Fire Calls 60 71 67 62 75
Total Calls 280 271 261 240 282
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FD-9001
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Computer Hardware/Software TOTAL COST: $3,000.00
2009 BUDGET: $50.00 PROJECT CATEGORY; Computer Equipment
DESCRIPTION: Computer HardwareJSoftware
JUSTIFICATION: Account Code: E105-42210-581/582
To keep up with computer hardware/software needs, putting funds aside each year. Computers are used for
fire training lessons, weather reports, grant administration, reporting and various administrative tasks.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Administration:
Computer Hardware 2,000.00 500.00 500.00 500.00 500.00 500.00 4,500.00
Computer Software 500.00 50.00 50.00 50.00 50.00 50.00 750.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 5,250.00
NEIGHBORHOOD: Total $5,250.00
Presented to the Fire Board on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
FD-9003
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2009 BUDGET: $500.00 PROJECT CATEGORY; Other Equipment
DESCRIPTION: Fire Fighting Other Equipment
JUSTIFICATION: Account Code: E105-42220-580
As the fire fighting equipment ages, replacements will be required. This replacement fund is for items not
used directly for fire fighting, but rather supports the fire fighting efforts. This fund is to keep money in the
budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds goes back into the equipment reserve fund.
PROJECT COSTS AND FUNDING SOURCES BY YEARS;
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting:
0.00
0.00
Maint. Reserve Fund 29,633.29 500.00 500.00 500.00 500.00 500.00 32,133.29
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 32,133.29
NEIGHBORHOOD: Total $32,133.29
Presented to the Fire Board on
Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-9004
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: 6-Wheeler/Pump TOTAL COST: $17,000.00
2009 BUDGET: $3,000.00 PROJECT CATEGORY; Equipment Reserve
DESCRIPTION: Replace Off Road Grass Rig
JUSTIFICATION: Account Code: E105-x2220-584
Unit will be 12 years old, operates in very extreme conditions, have already experienced 1 major breakdown
with unit.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting: 0.00
Equipment Reserve 8,000.00 3,000.00 3,000.00 3,000.00 17,000.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2011 Construction
Equipment and Other 17,000.00
NEIGHBORHOOD: Total $17,000.00
Presented to the Fire Board on
Approved^ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-9005
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Extracation Equipment TOTAL COST: $25,000.00
2009 BUDGET: $2,700:00 PROJECT CATEGORY'. Equipment
DESCRIPTION: Extracation Equipment
JUSTIFICATION: Account Code: E105-42220-584
As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents
are on the rise in the area. Good extracation equipment is needed to possibly save lives of those injured.
Prior years' remaining budget from the RIT packs was applied to this budget item. The department currently
has 2 sets of extracation equipment. This budget is to set money aside to the reserve account to replace the
sets in the future.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting:
Equipment Reserve 2,362.40 2,700.00 2,500.00 2,500.00 2,500.00 2,500.00 15,062.40
0.00
0.00
0.00
PROJECT COSTS
PROJEGT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 15,062.40
NEIGHBORHOOD: Total $15,062.40
Presented to the Fire Board on
Comments
Approved Denied. Tabled
Approval to Purchase Date" Authorizing Initials Date
FD-9006
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Rescue Van TOTAL COST: $120,000.00
2009 BUDGET: $"10,000.00 PROJECT CATEGORY; Equipment Reserve
DESCRIPTION: Comparable unit to our Ford 350 (Diesel)
JUSTIFICATION: Account Code: E105-42220-584
We respond to approximately 300 calls per year. The rescue van responds to all calls. The current van was a
demo van the department purchased in 1997. We anticipate maintenance issues by the 2010 period. The
department will trade-in the 1997 rescue van for an updated van at that time. The total cost reflects the
estimated 2010 cost less the trade-in value for the 1997 van.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting:
Equipment Reserve 100,000.00 10,000.00 10,000.00 120,000.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2010 Construction
Equipment and Other 120,000.00
NEIGHBORHOOD: Total $120,000.00
Presented to the Fire Board on
Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-9009
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Pumper Truck TOTAL COST: $360,000.00
2009 BUDGET: $0:00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Pumper Truck #1
JUSTIFICATION: Account Code: E105-42220-584/585
Mainline pumper -current pumper 1995 freightliner -anticipate maintenance issues. Will require replacement
by 2012 (17 year old truck). Anticipate a portion of the cost to be covered by an equipment bond since much of
the cost was not set aside in previous years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting: 0.00
Equipment Reserve 45,000.00 45,000.00
0.00
Fire Fighting Equip 7,000.00 10,000.00 10,000.00 10,000.00 37,000.00
Equipment Bonds 278,000.00 278,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2012 Construction
Equipment and Other 360,000.00
NEIGHBORHOOD: Total $360,000.00
Presented to the Fire Board on Approved Denied
Comments
Tabled
Approval to Purchase Date Authorizing Initials Date
FD-9010
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Ladder Truck TOTAL COST: $1,000,000.00
2009 BUDGET: $1,250.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Ladder Truck #2
JUSTIFICATION: Account Code: E1o5-42220-585
The ladder truck was purchased by the fire service communities in 2001 through a bond purchase. The bond
was refinanced in 2003 to lower interest costs. The bond will be paid off by 2017, a couple years before the
ladder truck will need to be replaced. The cost of fire fighting equipment continues to escalate by more than the
consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore, the
replacement is scheduled for 2021. The current ladder truck cost $365,000. By 2021 a new ladder truck is
estimated to cost over $1,000,000. This will also depend on the height of the buildings in the area. Anticipate
issuing equipment bonds to cover a portion of the cost of the new ladder truck.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting: 0.00
0.00
0.00
Fire Fighting Equip 0.00 1,250.00 5,000.00 10,000.00 15,000.00 15,000.00 46,250.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021 Construction
Equipment and Other 46,250.00
NEIGHBORHOOD: Total $46,250.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-9011
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Grass Rig #3 TOTAL COST: $80,000.00
2009 BUDGET: $10,000.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Grass Rig #3
JUSTIFICATION: Account Code: E105-42220-585
Grass Rig #3 was purchased by the fire service communities in 1997 for $55,000. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. The Grass Rig is expected to be
functional for approximately 20 years; therefore, the replacement is scheduled for 2017. By 2017 a new rig is
estimated to cost over $80,000. Some of the equipment from the 1997 grass rig will be reused for the new rig.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting: 0.00
0.00
0.00
Fire Fighting Equip 0.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 50,000.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017 Construction
Equipment and Other 50,000.00
NEIGHBORHOOD: Total $50,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-9012
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Tanker Truck #4 TOTAL COST: $300,000.00
2009 BUDGET: $1,250.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Tanker Truck #4
JUSTIFICATION: Account Code: E105-42220-584
Tanker truck #4 was purchased by the fire service communities in 1999 for $120,000. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. Tanker #4 is expected to be functional
for approximately 20 years; therefore, the replacement is scheduled for 2019. By 2019 a new truck is estimated
to cost over $300,000. Tanker #4 was purchased with a steel tank that began leaking shortly after the purchase.
The city's public work's staff and fire fighters have made repairs to keep the truck functional. The repair costs
continue to rise each year for this vehicle. Anticipate a portion of the costs to purchase a new tanker truck to be
covered by equipment bonds.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting: 0.00
0.00
0.00
Fire Fighting Equip 0.00 1,250.00 9,000.00 10,500.00 17,000.00 17,500.00 55,250.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019 Construction
Equipment and Other 55,250.00
NEIGHBORHOOD: Total $55,250.00
Presented to the Fire Board on
Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-9013
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2009 BUDGET: $2;500.00 PROJECT CATEGORY. Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: AccountGode: E105-42220-585
As the fire fighting equipment ages, replacements will be required. This replacement fund is for items
directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements
in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund.
One of the replacement needs is turnout gear as gear ages and new people join the fire department. Helmets
are handed off to fire fighters as they replace retired or resigned fire fighters. One set of turnout gear is
approximately $1,200.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Fighting:
FF Equipment 18,018.09 2,500.00 2,500.00 3,000.00 5,000.00 5,000.00 36,018.09
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 36,018.09
NEIGHBORHOOD: Total $36,018.09
Presented to the Fire Board on
Comments
Approval to Purchase
Approved Denied Tabled
Authorizing Initials Date
FD-9014
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: 800 Mhz Radios TOTAL COST: $75,000.00
2009 BUDGET: $4,000.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: Motorola XLT 2500 Portable Radios
JUSTIFICATION: Account Code: E105-42250-580
The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a
grant in 2007. The radios have a life of 7-8 years. The next replacement is scheduled for 2014 or 2015. The
cost per radio is currently about $2,400 per radio with the programming. The estimated replacement cost in 7-
8years is $3,000.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Communications:
0.00
0.00
Radio Reserve 0.00 4,000.00 8,000.00 11,000.00 11,000.00 11,000.00 45,000.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2015, ongoing Construction
Equipment and Other 45,000.00
NEIGHBORHOOD: Total $45,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
f D-9015
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2009 BUDGET: $750.09 PROJECT CATEGORY'. Other Equipment
DESCRIPTION: Communications Equipment
JUSTIFICATION: Account Code: E105-42250-580
As the fire fighting communications equipment ages, replacements will be required. This fund is to keep
money in the budget to help fund equipment replacements in the future without large spikes for the
purchases. Unused funds goes back into the equipment reserve fund. The fire department's pagers go
through a lot of wear and tear and need to be replaced periodically. The department currently replaces
approximately 5 pagers per year (totals approximately $3,000) under this capital item.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Communications:
0.00
0.00
Radio Reserve 12,648.99 750.00 750.00 750.00 750.00 750.00 16,398.99
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 16,398.99
NEIGHBORHOOD: Total $16,398.99
Presented to the Fire Board on
Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-9017
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Building Repairs/LTpdates TOTAL COST: varies
2009 BUDGET:. $500.00 PROJECT CATEGORY. Improvement other than building
DESCRIPTION: Unexpected Building Repairs/Replacements
JUSTIFICATION: Account Code: E105-42280-530
The Community Fire Hall was constructed in 1997. As the building ages, replacements will be needed to
maintain a safe and proper function of the building. The roof has had over 3 leaks since the warranty period
expired on the building. It is likely the roof will need to be changed within the next 10 years. This capital
item allows for setting money aside in the building reserve fund until a major repair is required. By setting
money aside each year, the Fire Board will not feel large spikes in the annual budget.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Station & Building:
0.00
0.00
0.00
Bldg Fund Reserve 30,000.00 500.00 2,000.00 2,000.00 2,000.00 2,000.00 38,500.00
PROJECT COSTS.
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, ongoing Construction 38,500.00
Equipment and Other
NEIGHBORHOOD: Total $38,500.00
Presented to the Fire Board on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
F D-9018
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Sealcoat Driveway TOTAL COST: $5,000/Application
2009 BUDGET:. $0.00 PROJECT CATEGORY, Improvement other than building
DESCRIPTION: SeaUStripe Parking Lot
JUSTIFICATION: Account Code: E105-42280-530
Routine maintenance recommended every 2-3 years. The cost per coat is approximately $5,000.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Source Prior
Years
2009
2010
2011
2012
2013
Total
Fire Station & Building:
ldg Fund Reserve 20,566.92
.00
00.00
00.00
00.00
00.00
0.00
0.00
0.00
22,566.92
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2010, 2012 ongoing Construction
Equipment and Other 22,566.92
NEIGHBORHOOD: Total $22,566.92
Presented to the Fire Board on
Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-9019
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Paint Fire Hall TOTAL COST: $7,000.00
2009 BUDGET: $1,000.00 PROJECT CATEGORY'. Improvements other than Building
DESCRIPTION: Paint All Red Exterior Trim/Doors
JUSTIFICATION: Account Code: E105-42280-530
Many areas south and west side badly faded or completely void of paint. The building is budgeted to be
repainted in 2008. The painting will need to be updated in approximately 8 years. The estimated cost is
$7,000 per application.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2009 2010 2011 2012 2013 Total
Fire Station & Building:
Improvements other 0.00
than Building 7,500.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 12,500.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: .2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016, ongoing Construction
Equipment and Other 12,500.00
NEIGHBORHOOD: Total $12,500.00
Presented to the Fire Board on
Comments
Approved Denied Tabled
Approval to Purchase Date,
Authorizing Initials Date