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HomeMy WebLinkAbout[2] Budget DocumentsCity of St. Joseph, Minnesota 2008 Net Tax Capacity Net Tax Capacity 3,675,704 3,739,384 2008 2009 1.73% increase Estimated Tax Impact of the Pro posed 2009 Budget x~ ~ ................. 2008 . ~~~: ~'~~ Proposed 2009 A ctual Lev ~ Lev Y General Fund Levy 1,120,060 30.472% ~ 1,184,246 31.670% Special Levy - PERA 10,200 0.277% 12,026 0.322% i Bond 1999 29,863 0.812% - 0.000% Bond 2002 48,000 1.306% 66,000 1.765% __ . !..;', Bond 2003 125,110 3.404% 115,330 3.084%__ _ .; _ .................. ................... Bond 2004 98,000 2.666% 33,000 ................. 0.882% Bond 2005 174,000 4.734% 180,000 4.814% Bond 2006 124,000 3.374% 130,000 3.477% Bond 2007 17,500 0.476% 38,500 1.030% Bond 2008 - 0.000% 65,500 1.752% 1, 746, 733 1, 824, 602 47.521 % 48.794% Levy % change 4.46% mill rate chg 1.273% Levy $ change $ 77,869 Impact Analysis ~ Capacity ~ Impact 100,000 Home 1000 475.21 1,000 487.94 Increase in taxes 12.73 150,000 Home 1500 712.82 1,500 731.91 Increase in taxes 19.10 200,000 Home 2000 950.42 2,000 975.88 Increase in taxes 25.46 250,000 Home 2500 1,188.03 2,500 1,219.85 Increase in taxes 31.83 350,000 Home 3500 1,663.24 3,500 1,707.80 Increase in taxes 44.56 150,000 Business 2,250 1,069.22 2,250 1,097.87 Increase in taxes 28.65 500,000 Business 10,000 4,752.10 10,000 4,879.42 Increase in taxes 127.31 $1 M 20 Unit Apt. 12,500 5,940.13 12,500 6,099.27 Increase in taxes 159.14 CITY OF ST JOSEPH Payable 2009 General Expenditure Budget Summary Preliminary Expenditure Budget Adopted September 4, 2008 09/05/08 8:25 AM Page 1 DEPART 2008 2008 2009 DEPART Descr 2006 Amt 2007 Amt Adopted YTD Amt Budget FUND 101 General 41110 Council $48,572.04 $54,264.20 $51,215.00 $37,896.80 $58,045.00 41120 Legislative Commit $4,530.84 $6,002.76 $6,675.00 $1,132.39 $10,230.00 41130 Ordinance & Proce $16,052.98 $12,952.00 $8,750.00 $7,527.61 $9,950.00 41310 Mayor $12,135.23 $6,349.95 $12,650.00 $3,185.83 $12,560.00 41410 Elections $8,106.57 $0.00 $9,000.00 $410.29 $5,000.00 41430 Salaries & Adminst $174,071.27 $209,039.62 $220,690.00 $127,329.85 $221,630.00 41530 Accounting $61,965.50 $116,528.06 $163,100.00 $100,939.72 $163,445.00 41540 Audit Service $30,000.00 $33,675.50 $30,000.00 $28,000.00 $29,400.00 41550 Assessing $10,151.40 $21,783.92 $21,500.00 $18,206.66 $19,000.00 41610 City Attorney $25,502.42 $26,379.17 $25,000.00 $17,509.27 $28,000.00 41910 Planning and Zonni $1,039.89 $32,802.00 $83,455.00 $14,551.81 $6,500.00 41941 General Govemme $24,795.83 $23,623.80 $30,235.00 $15,620.52 $28,215.00 41942 City Offices $27,327.80 $30,904.17 $27,050.00 $13,278.33 $24,050.00 41943 Facilites and Plann $0.00 $0.00 $10,000.00 $81.00 $10,000.00 41946 Community Sign $685.78 $976.80 $0.00 $0.00 $0.00 41950 Cable Access $10,906.13 $10,853.91 $12,290.00 $6,440.52 $14,540.00 42120 Crime Control & In $637,027.84 $743,011.46 $783,260.00 $505,079.59 $814,565.00 42140 Police Training $3,374.95 $7,067.76 $13,500.00 $2,866.45 $10,000.00 42151 Communication Se $8,081.96 $12,571.98 $19,965.00 $5,150.95 $21,670.00 42152 Automotive Service $40,623.69 $56,518.37 $69,955.00 $25,990.94 $76,475.00 42401 Building Inspec. Ad $144,250.60 $125,058.23 $135,050.00 $69,918.39 $121,050.00 42500 Emergency Manag $372.58 $1,058.58 $3,450.00 $962.12 $2,950.00 42610 Signal Lights $499.61 $312.01 $750.00 $208.97 $400.00 42700 Animal Control $778.61 $2,446.88 $1,400.00 $1,704.57 $1,600.00 42860 Ordinance/Easeme $0.00 $0.00 $500.00 $483.00 $600.00 43120 Street Maintanenc $146,472.71 $162,456.08 $302,790.00 $131,450.08 $216,070.00 43125 Ice & Snow Remov $28,977.70 $58,769.57 $87,860.00 $31,120.45 $70,420.00 43131 Engineering Fee $246,053.83 $54,389.76 $40,000.00 $45,097.96 $40,000.00 43160 Street Lighting $39,547.40 $44,491.27 $42,000.00 $25,660.88 $48,000.00 43220 Street Cleaning $16,736.43 $15,514.66 $21,505.00 $12,075.73 $23,255.00 45123 Ball Park and Skati $1,743.14 $4,598.69 $8,315.00 $2,613.84 $7,250.00 45201 Maint Shop $18,495.69 $15,555.19 $38,200.00 $12,860.39 $50,395.00 45202 Park Areas $92,824.98 $110,374.40 $156,585.00 $123,751.50 $263,945.00 49000 Miscellaneous $0.00 $20.00 $100.00 $0.00 $0.00 49200 Communty Support $6,079.00 $9,198.27 $6,000.00 $4,300.00 $11,100.00 49300 Other Financing Us $3,500.00 $265,524.27 $0.00 $387,346.50 $42,010.00 49301 Transfer to other F $181,500.00 $0.00 $0.00 $0.00 $0.00 49305 Fire Protection $76,848.76 $77,200.21 $85,105.00 $87,834.15 $87,800.00 FUND 101 General $2,149,633.16 $2,352,273.50 $2,527,900.00 $1,868,587.06 $2,550,120.00 FUND 150 Economic Development 46500 Economic Develop $37,672.57 $38,071.07 $18,260.00 $24,401.01 $105,040.00 FUND 150 Economic Development $37,672.57 $38,071.07 $18,260.00 $24,401.01 $105,040.00 $2,187,305.73 $2,390,344.57 $2,546,160.00 $1,892,988.07 $2,655,160.00 CITY OF ST JOSEPH Payable 2009 General Revenue Budget Preliminary Revenue Budget Adopted September 4, 2008 2007 2008 2008 2009 SOURCE SOURCE Descr 2006 Amt Amt YTD Amt Budget Budget FUND 101 General 36100 Special Assessments $400.14 $0.00 $0.00 $0.00 $0.00 31010 Current Ad Valorem Taxes $669,718.41 $810,885.56 $540,423.29 $1,130,260.00 $1,196,272.00 31320 State Sales Tax $23,750.73 $0.00 $0.00 $5,000.00 $25.00 31820 Gas Franchise $16,657.90 $19,442.74 $7,645.03 $30,000.00 $30,500.00 31830 Electric Franchise $54,454.07 $51,960.02 $30,842.00 $45,000.00 $50,000.00 32111 Beer $309.96 $1,926.64 $66.64 $2,000.00 $2,000.00 32112 Liquor $25,322.24 $18,470.88 $13,033.34 $17,000.00 $22,200.00 32113 Outdoor Liquor Permit $0.00 $400.00 $1,000.00 $200.00 $1,200.00 32114 Gambling Permits $0.00 $0.00 $75.00 $0.00 $200.00 32170 Amusement/Hunting Permi $2,365.00 $1,220.00 $330.00 $2,000.00 $1,500.00 32181 Contractors License $0.00 $0.00 $0.00 $100.00 $100.00 32182 Excavation Permit $600.00 $350.00 $300.00 $1,000.00 $500.00 32184 Cigarette License $1,112.50 $416.66 $0.00 $700.00 $500.00 32186 Cable Franchise Fee $18,207.71 $20,497.16 $10,922.37 $19,000.00 $21,700.00 32210 Building Permits $197,014.37 $229,823.14 $56,045.05 $200,000.00 $122,000.00 32261 Rental Housing Registratio $12,663.37 $12,335.12 $19,328.50 $15,000.00 $17,000.00 33160 Federal Grants -Other $0.00 $0.00 $0.00 $0.00 $0.00 33400 State Grants and Aids $5,070.00 $0.00 $0.00 $0.00 $0.00 33401 Local Government Aid $773,509.00 $841,993.00 $400,919.50 $801,839.00 $865,754.00 33403 MV Mobile Home Credit $979.84 $0.00 $0.00 $0.00 $0.00 33404 Market Value Credit $70,726.21 $76,951.01 $0.00 $0.00 $0.00 33409 PERA Rate Increase Aid $1,541.00 $1,541.00 $770.50 $1,541.00 $1,541.00 33421 State Aid, Municipal Funds $0.00 $0.00 $0.00 $5,070.00 $0.00 34103 Zoning and Subdivision Fe $2,542.30 $1,870.00 $115.00 $2,000.00 $1,250.00 34104 Land Use Deposit Fee -$15,346.65 $9,512.21 $500.00 $20,000.00 $4,000.00 34105 Sale of Maps and Publicati $166.64 $282.25 $87.50 $500.00 $100.00 34107 Assessments and research $5,121.00 $4,040.00 $2,877.00 $5,000.00 $4,000.00 34111 Special Hearing $1,834.00 $4,400.00 $3,750.00 $4,000.00 $4,000.00 34118 Administration Reimb $12,169.00 $10,477.54 $646.90 $11,250.00 $15,000.00 34119 Fire Hall Maintenance $3,240.00 $6,000.00 $0.00 $3,500.00 $0.00 36100 Special Assessments $666.46 $966.46 $984.02 $1,200.00 $1,500.00 36210 Interest Earnings $34,185.91 $36,346.46 $7,589.28 $25,000.00 $20,000.00 36213 Interest Charges $12,504.67 -$6,509.70 $0.00 $300.00 $300.00 36215 Co-op Dividend-MN Leagu $5,187.65 $8,418.84 $0.00 $12,000.00 $10,000.00 36221 Water Tower Antenna Leas $1,042.19 $1,131.20 $648.12 $1,200.00 $1,100.00 36230 Contributions from Private $100.00 $0.00 $0.00 $0.00 $0.00 36260 Surplus Property $79,133.38 $22.50 $0.00 $500.00 $250.00 36300 Reimbursement $169.94 $2,645.00 $0.00 $300.00 $300.00 39201 Transfers from Other Fund $14,000.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $0.00 $11,000.00 $0.00 $0.00 $0.00 32240 Animal License $1,840.00 $2,362.00 $2,405.00 $2,000.00 $2,500.00 33160 Federal Grants -Other $5,044.83 $10,480.99 $3,653.62 $500.00 $2,000.00 33416 Police Training Reim $2,170.51 $3,621.15 $3,604.83 $3,500.00 $3,500.00 33422 State aid -- Police Fund $35,013.36 $36,092.64 $0.00 $35,000.00 $35,000.00 33622 County Grants -Police $2,705.40 $0.00 $0.00 $0.00 $0.00 34950 Kennel Fees $966.00 $1,030.00 $607.00 $1,000.00 $1,000.00 35101 County Fines $37,648.14 $47,294.51 $26,795.11 $45,000.00 $45,000.00 35102 Policy Fines $26,908.71 $27,590.00 $13,957.98 $27,000.00 $27,000.00 35105 Accident Report Fee $791.62 $1,526.25 $518.75 $1,500.00 $1,000.00 35106 Seized Property $4,337.48 $3,426.00 $1,240.50 $1,500.00 $1,500.00 36230 Contributions from Private $787.56 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $3,143.75 $6,571.13 $6,513.34 $500.00 $3,000.00 33421 State Aid, Municipal Funds $0.00 $0.00 $6,135.00 $0.00 $6,200.00 33611 County Grants -Road Main $6,804.00 $12,815.22 $0.00 $7,400.00 $7,750.00 36300 Reimbursement $3,766.74 $3,551.19 $897.27 $0.00 $750.00 33160 Federal Grants -Other $0.00 $0.00 $0.00 $0.00 $0.00 34782 Summer Recreation Charg $0.00 $0.00 $0.00 $5,000.00 $0.00 31320 State Sales Tax $121.10 $221.55 $10.50 $100.00 $100.00 09/05/08 8:27 AM Page 1 CITY OF ST JOSEPH SOURCE SOURCE Descr 34407 Weed Cutting 34780 Park Fees 36236 Contributions -Parks 36231 Contribution -Health Ins Di 36260 Surplus Property 39201 Transfers from Other Fund 33160 Federal Grants -Other FUND 101 General FUND 106 Street Maintenance 39201 Transfers from Other Fund FUND 106 Street Maintenance FUND 150 Economic Development Payable 2009 General Revenue Budget Preliminary Revenue Budget Adopted September 4, 2008 2007 2008 2006 Amt Amt YTD Amt $0.00 $825.00 $390 .00 $4,090.02 $4,225.00 $3,750 .00 $767.23 $756.09 $775 .22 $0.00 $0.00 $0 .00 $0.00 $2,018.48 $0 .00 $0.00 $65,001.90 $0 .00 $0.00 $0.00 $0 .00 2008 Budget $500.00 $5,000.00 $200.00 $15,000.00 $0.00 $30,000.00 $0.00 2009 Budget $1,500.00 $5,000.00 $600.00 $10,000.00 $0.00 $14, 000.00 $0.00 $2,168,025.39 $2,408,224.79 $1,170,153.16 $0.00 $117,187.94 $0.00 $0.00 $117,187.94 $0.00 $2, 543,160.00 $0.00 $0.00 $2,562,192.00 $0.00 $0.00 36210 Interest Earnings $1,751.95 $3,903.90 $137.44 $3,000.00 $3,000.00 36300 Reimbursement $25,000.00 $0.00 $0.00 $0.00 $0.00 39201 Transfers from Other Fund $57,500.00 $0.00 $0.00 $0.00 $42,010.00 39201 Transfers from Other Fund $0.00 $0.00 $28,000.00 $0.00 $0.00 FUND 150 Economic Development $84,251.95 $3,903.90 $28,137.44 $3,000.00 $45,010.00 09/05/08 8:27 AM Page 2 $2,252,277.34 $2,529,316.63 $1,198,290.60 $2,546,160.00 $2,607,202.00 2009 Capital Expenditures General Fund Capital Improvement Plan -General Fund Summary Proposed 2009 CIP Budget As of September 30 , 2008 ADMINISTRATION 9/30/2008 Project Budget Project Budget Balance Budget iRemalrrlrrs Department Account Code Number Equipment 2008 2008 2009 Balance Election 1 01-41 41 0-530 AD~001 Election Equipment 2,000.00 35,290.04 5,000.00 42,290.04 Administration 1 01-41 430-570 AD~002 Copy/Fax Machine - 3,500.00 2,000.00 5,500.00 1011430-570 AD~003 Telephone System 1,000.00 1,000.00 500.00 2,500.00 1 01-41 430-570 AD~005 Work Station 1,000.00 2,500.00 1,000.00 4,500.00 1 01-41 430-570 AD-9008 Equipment Replacement 3,000.00 6,020.16 500.00 9,520.16 5,000.00 13,020.16 4,000.00 22,020.16 1 01-41 430-581 AD~007 Computer Replacement - 7,186.91 2,000.00 9,186.91 1 01-41 430-582 AD~008 Computer Software 2,000.00 2,399.68 500.00 4,899.68 1011430-582 AD~9009 Electronic Filing 1,000.00 2,000.00 500.00 3,500.00 3,000.00 4,399.68 1,000.00 8,399.68 Facilities 101-41943-300 AD~9010 Facility Study 10,000.00 43,710.32 10,000.00 63,710.32 TOTAL ADMINISTRATION GENERAL CIP 20,000.00 103,607.11 22,000.00 145,607.11 POLICE 9/30/2008 Project Budget Project Budget Balance Budget Remalnirr~ Department Account Code Number Equipment 2008 2008 2009 Balance Police -General 1 01-421 20-580 PDA001 Tasers 1 & 2 675.00 2,350.00 675.00 3,700.00 101-42120-580 PD-0001 Tasers 3 & 4 500.00 2,000.00 500.00 3,000.00 101-42120-580 PD~001 Tasers 5 - 10 1,000.00 1,000.00 101-42120-580 PD$002 Hand Guns & Leather 1,250.00 7,383.54 1,250.00 9,883.54 2,425.00 11,733.54 3,425.00 17,583.54 Police-Communications 1 01-42 1 51-580 PD~009 Mobile Radio 5556 1,800.00 1,762.92 400.00 3,962.92 PD~3 Mobile Radio 6473 1,800.00 1,762.92 440.00 4,002.92 PD~003 Mobile Radio 6073 1,800.00 1,762.92 375.00 3,937.92 PD~003 Mobile Radio 6002 1,800.00 1,762.91 375.00 3,937.91 PD~003 Mobile Radio (new) - 375.00 375.00 1 01-42 1 5 1-580 PD~9018 Portable Radios - - 5,240.00 5,240.00 1 01-421 5 1-580 PD~004 Radar 5556 500.00 1,zao.oo soo.oo z,zao.oo PD-9004 Radar 6473 375.00 1,115.00 375.00 1,865.00 PD-0004 Radar 6073 840.00 1,580.00 840.00 3,260.00 PD~9004 Radar 6002 300.00 1,027.46 300.00 1,627.46 9,215.00 12,014.13 9,220.00 30,449.13 Police -Automobile 101-42152-550 PD~005 Vehicle 3,000.00 5,882.36 3,000.00 11,882.36 3,000.00 5,882.36 3,000.00 11,882.36 1 01-42 1 52-580 PD~9008 Camera 6073 z,ooo.oo a,ooo.oo z,ooo.oo s,ooo.oo PD~008 Camera 6473 1,500.00 3,000.00 1,500.00 6,000.00 PD-0006 Camera 5556 1,200.00 2,400.00 1,200.00 4,800.00 PD~008 Camera 6002 700.00 700.00 700.00 2,100.00 1 01-42 1 52-580 PD~007 Lighibar5556 500.00 1,500.00 500.00 2,500.00 PD~007 Lightbar6473 400.00 1,300.00 400.00 2,100.00 PD~007 Lightbar6073 375.00 1,250.00 475.00 2,100.00 PD~007 Lightbar 6002 300.00 1,100.00 400.00 1,800.00 6,975.00 15,250.00 7,175.00 29,400.00 Police-Automotive 1 01-42 1 52-581 PD-9008 Laptops, Squad 2,300.00 6,100.00 3,300.00 2,300.00 2,300.00 6,100.00 3,300.00 2,300.00 Emergency Services 101-42500-580 PD~9009 Siren 1,000.00 15,400.00 1,000.00 1,000.00 1, 000.00 15, 400.00 1,000.00 1, 000.00 TOTAL POLICE GENER AL CIP 24,915.00 66,380.03 27,120.00 92,615.03 PUBLIC WORKS 9/30/2008 2009 Project Protect Budget Balance Budget Remaining Department Account Code Number Equipment 2008 2008 2009 Galante Streets - 490-43120-530 PW-9001 Seal Coating 52,500.00 118,986.00 40,000.00 158,986.00 490-43120-530 PW~9002 Street Painting 7,500.00 3,795.00 7,500.00 11,295.00 60,000.00 122,781.00 47,500.00 170,281.00 Streets - 490-43120-550 PWA003 Truck (1/4) 5,000.00 5,200.00 3,750.00 8,950.00 5,000.00 5,200.00 3,750.00 8,950.00 Streets- 490-43120-580 PW-9012 Trailer(1/2) - 1,000.00 1,000.00 490-43120-580 PW-9018 Jumping Jack Compactor (1/2) - - 1,500.00 1,500.00 - - 2,500.00 2,500.00 Streets - 490-43120-582 PWA005 Data Base Management 3,000.00 6,000.00 1,000.00 7,000.00 3,000.00 6,000.00 1,000.00 7,000.00 Snow Removal 490-43125-580 PW-9006 Used Plow Truck 7,000.00 16,000.00 - 16,000.00 490-43125-580 OB project Back Hoe - 92,500.00 - 92,500.00 490-43125-580 OS project Rev Plow & Wing 25,000.00 25,000.00 - 25,000.00 490-43125-580 PW-9008 Refurbish Plows & Sanders 2,500.00 (1,638.30) 2,600.00 961.70 490-43125-580 PW-9009 Skid Steer Loader 3,000.00 3,000.00 4,000.00 7,000.00 37,500.00 134,861.70 6,600.00 141,461.70 Street Cleaning 490-43220-580 PW-9023 Street Sweeper (1/2) - 36,000.00 - 36,000.00 490-43220-580 PW-9015 1545 Lawn Tractor (1/2) - - 1,000.00 1,000.00 - 36,000.00 1,000.00 37,000.00 Street Lighting 490-43160-580 PW-9010 Street Lighting 5,000.00 10,210.00 5,000.00 15,210.00 5,000.00 10,210.00 5,000.00 15,210.00 Maintenance 490-45201-520 PW-9011 PW Building Expansion - 25,000.00 20,000.00 45,000.00 - 25,000.00 20,000.00 45,000.00 Maintenance 490-45201-580 PW-9007 Floor Jack/Stands - 2,500.00 2,500.00 490-45201-580 OB Project Electric Lock System 1,500.00 2,217.08 - 2,217.08 490-45201-580 PW-900M1 Unexpected Breakdowns - 54,973.00 - 54,973.00 490-45201-580 PWA018 800 Mhz Radios - - 6,000.00 6,000.00 1,500.00 57,190.08 8,500.00 65,690.08 Ice/Skate Rink 490-45123-580 PW-9022 Hockey Rink 3,000.00 3,000.00 2,000.00 5,000.00 3,000.00 3,000.00 2,000.00 5,000.00 Parks 490-45202-550 PW-9003 Truck(1/4) - 5,200.00 3,750.00 8,950.00 - 5,200.00 3,750.00 8,950.00 Parks 490-45202-580 PW-9015 1545 Lawn Tractor (1/2) 4,500.00 3,980.00 3,500.00 7,480.00 490-45202-580 PW-'9012 Trailer (1/2) - - 1,000.00 1,000.00 490-45202-580 PWA018 Jumping lack Compactor (1/2) - - 1,500.00 1,500.00 490-45202-580 PW-9016 ZTR Mower 1,000.00 14,000.00 1,000.00 15,000.00 490-45202-580 DB project Wing Detk Mower - 285.00 - 285.00 490-45202-580 PW-9017 Millstream Retain Wall/Park Improve - 13,000.00 27,000.00 40,000.00 490-45202-580 PW-901~t Future Improvements - - 13,000.00 13,000.00 5,500.00 31,265.00 47,000.00 78,265.00 TOTAL PUBLIC WOR KS CIP 120,500.00 436,707.78 148,600.00 585,307.78 EDA 9/30/2008 Project Protect Budget Balance Budget Remabtlrp{ Department Account Code Number Equipment 2008 2008 2009 88IarKa EDA 150-46500-582 EDA~001 Computer Software 300.00 600.00 300.00 1,200.00 EDA 150-46500-588 EDA-8002 Let's Go Downtown 20,000.00 20,000.00 EDA~003 BFA GranULoan Program 10,000.00 10,000.00 EDA$004 Renlal Conversions - - 30,000.00 30,000.00 EDA~005 CSAH 2/3 Collection Street - - 60,000.00 60,000.00 TOTAL EDA CIP 300.00 600.00 60,300.00 61,200.00 St. Joseph Budget - 2009, CIP Questions raised by Council Schultz Answer submitted by Department Heads, coordinated through the Administrator Just a general statement... I see mention of computer related equipment & software across several plans. Was wondering if and how we might get a better understanding of the replacement inventory and overall computer related maintenance costs. Wondering if it might be better to consolidate or track all computer related equipment for all departments in a single place. ~~F~,Nra~ ~ ~,iiiiiri~F~r hardwarF~ and ~r,fiw.~~F ~t~rrr~ are now budgeted under Adrninisiration Afti,r tlr~ r,i~grade tr, the u~rr~puter system all the computers have been logged and we should be set for three years with the exception if a computer goes out. We have purchased small $ 100 to $ 200 for printers for some of the desk tops. These printers are intended for minor use such as printing checks (better control of checks then placing them in copy machine), printing out working copies of documents or printing a copy if someone is standing in front of you at your desk. The purchase of the copy machine in 2008 will help reduce the need for individual printers. It was only this year that you could print from your desk directly to the printer. Before you had to make a copy and then take it to the copy machine. We are required to determine the cost of each function of the City and this can only be done by dividing out the purchases between funds. Therefore, you may see computer items throughout the budget but that is their portion of the technology budget. In addition, if a department has a specific need for software or hardware that is not common to other departments that is budgeted specifically to that department. An example would be the Vision Software for the Police Department Camera. Only the Police Department will use this technology. Administration AD-9001: Since moving to Kennedy has the concern of facility large enough to accommodate voters been removed? If, not, then is should this be part of the city facility discussion? If so, how much money do we really need to set aside for equipment? What Equipment and estimate costs please. The election budget was put in place to elrnrurate levy fluctuations every year mice elections are generally held bi annually for the City. The budget request is not just for ecauiprY~ent/facilities, this budget is for the total election budget every other year such as salaries, progrart~rning and equipment. The City will spend upwards of $ 9,000 on election administration. In 2006 the City participated in a grant program that purchased three ballot machines. With the combining of polling places we still have that machine in the event that we separate precincts again To purchase a new counter is approximately $ 1,200 and each booth is $ 250. AD-9003: General question. What is the fine line between normal maintenance costs (monthly or annual) versus replacement and improvement? Can CIP be used for anything? For all computer software and hardware, we should estimate the shelf life, capitalize the costs. ivc~r n,al rnaintenan~ r roses art-those iteni~ ~1nriN lhruut;br>ut the year to keep equipment working properly these items rnighl he tuner, oil changes, light bulbs, heater repairs and servicing, etc. Replacement costs/improvements for the CIP are set up to replace a piece of equipment after it has completed its useful life We do depreciate larger pieces of equipment (anything over $1,000) and track them in the City's Banyon financial software. We use a U.S. standard useful life for the equipment. Improvements would be changes or additions to an asset that would increase the life and value of the asset. AD-9005: Part of Facilities study also? Is there any unused space in WWTF? Could we move Inspectron to WWTF space? Can we wait with this fund until we see the outlay of facility (staff) study? i h~~ c ~~, ~ir~~~ ~~ i~~ I~i~t -~~itir- 1~; i( I~I,~~ r ~a ~a;i~il.~~rtt~~~i ~~r ~~~ .;ri~i r;~i;~I,~t,,Ii~ ~,~ ~,~,~~~~~, i~ r ~,1~,:' It!r l Ily pUtS dslde fUndS ear li year to fund these rather expensive items ~u avuui a large spike in the levy when a workstation is needed We still have two work stations that are make shift from old equipment that we received from Military surplus. In order to help the budget, work stations were added one at a time and custom built for the area being planned. If we get to a new facility, the money set aside would still be used for work stations. The City will still need a revenue source as adding a workstation would either have to be funded through bond issue or reserve funds. At this time we are not proposing to add work stations until the future facility is determined. The WWTF does not have excess space for the building official and he needs access to different maps and resources within city hall. City hall is also a more convenient location for property owners, contractors and developers to meet with the building official. AD-9007: If we have a networked printer/copier, is there a need for desktop printers? Would this reduce the amount in this fund? WF ~~nii~i I,«, Laha~ui~ u~~t most desk tul~ Inintri~ with the add~tir,n r>f riur new ropier We would still keep this ~a[egury to help onset the cost of an upgrade in three to five years AD-9010: Do we really need to put another 10,000 into facility planning, since there is already 45,000 in the fund already? ~:~~r h~~vr ~ ~5 OU(1 ;t~~ atii~ir ~ ~irrf=nfl~ tl,i. i~ ~~~~ di rd whE if~ wr- rt~iir,i dltir iis~ reclnr uig, even to ~ 5 (~i ~~ Police In general, I won't put any officer in Harm's Way, but would like to know generally, how much is too much from equipment perspective? We asked last year about the amount of equipment each officer and unit has and what is necessary and/or prudent? We never got an answer to a standard set of equipment, appropriate for this or any area. PD-9005: I'm personally opposed to buying more equipment. We have a truck, as bad as it might be, that can be used for low mileage, special events, which upkeep would certainly be less than $20,000 over 5 years. Define use and what low mileage means? ~!~~~ ~ -~~ ~~~~~ ~~~i~, if~~- I,~~~i~~~~ i~~ ,rl~l,~~ r tl,r ,~~~~irr~ i~vF~~i car, Keliant ~n~hi~ h hay mire he~i~~ ~r~ln~ii ~iui ~~F,la~ed with a van that was donated hone the (rtrzens Academy We ~ an ~ ut the 5 3,000 hom the budget and re allocate the prior year funds. PD-9006: What percentage of other police departments (maybe by size) has this capability? Seems like a 'nice to have', not an urgent. For this year, would like to reduce this years amount by half and get another estimate on cost and equipment. Is there something better, so by the time we do have enough money, we purchase the right piece. Most ~t nod all p~~li~ r ~iFr~.i~~n~t ~~i~, li„v~= in~tallr'd ran,era~ in the rays for the protection of both the officer and customer. Courts and attorneys have become used to receiving copies of the incident. This also has worked for us to keep the officer court time down. In most cases, once the attorney see's the tape the defendant usually will plead out thus saving us court overtime. The current cameras that we have are VHS recorders. VHS tapes are becoming hard to find and all the new technology is digital. The City will be forced to convert eventually. In the past the City has received the cameras through grant or outside financing. P D-9008: Another place for computer equipment tiee above Public Works In General, is there an inventory somewhere of all the different pieces of equipment we have? Trucks, plows, lawnmowers, rakes, shovels...etc. ~F-t~ ~attac hers tr~i vehi~ ~r n~vr~~t~~~~~ ii„-~ ~,thr~r inventery ~^.:iil f~,e ~~r,,vi~ierl ~~ ~i_irin rig, it I~ r~,rr~~riilt-~i PW-9002 Would like to see a productivity measurement (increase?)that will justify the additional two new part- time to full-time employees last year and the new equipment we purchase to help in these areas. Irr talking to the staff. ~t sec-erns like St luseph has never hNer~ ~,bl~ t~~ keep up with the public works needs St Joseph has a considerable amount of grass cutting and two staff members can spend a majority of their day cutting and weed whipping. Seasonal workers pick up the manual tasks which allow full time staff to accomplish larger more complicated tasks. There are some programs that should be incorporated that were not completed in the past such as pond maintenance and lift station pump maintenance. Staff has already implemented the unidirectional hydrant flushing program with success. PW-9018 Can we get by with a rental unit for the immediate needs? Would like to see an outlay of potential uses (near and far) to purchase rather than rent at this point. f~~~ ~~ tir~r,~Nthin~ i can continue to look at as this is a budget item for 2U 10 with no pnor funds 1hi~ inece of equrprnent will be used for setting retaining walls, prepping for concrete pads, back filling trenches, street repairs, pipe work. PW-9005 Is this the right software for the right department? Have we already purchased this software and how will PW take advantage of it. Sounds more like city planning, not public works. How much time could we save across what departments if we invest in this piece of software? Another computer related item. the Crty hay alre~rly f,uir iiasrri th~5 software fo br, used a; ~r laru~ rna~ragen~en( F~ietr of 5r>ftware This is included in the public works budget as it can track water and sewer connections, weed notices and a variety of tracking. The prior funds will be used to help setup the GIS into the program. The annual budget of $ 1,000 is software support that is required. This software also integrates with the utility billing and invoicing software. PW-9009 Buying another one or replacing a worn out one? Does the amount of snow justify our need for another one? Is the downside and risk more employee hours and/or not getting streets cleaned fast enough. (all streets except mine O)... f hip hudK~~r ~t~rrr ~s <<~ rF~~lil~rr ? ~n hoFrntrally 2U 1 1 the skid steer loader ~~ heavi~y u~f-ri PW-9010 Speculate. Where, when and how next year or in the next couple of year and let's see the costs. We have 10,000 set aside for internal lighting purposes already. I would like to defray this item until next year. ihi~ itrir ~.~~~ hE~ d~l~ye~+ ~3~ ~ ~~~~ nut ,~~rdrF nt ,~,~y nr~w annexations that would rec{wire stre~i IiKhlrng I he Dui rE~nl ~osl of une pole is approxunately ~ 1,50O When new developrrtents are planned they are required to install the lighting. Again, this only relates to areas annexed with existing residents. PW-9011 This should have been included as part of the overall facilities study. Before we start expanding (needed or not) PW facilities, we need to take some time to quantify what is prudent at this time and when is appropriate to expand and/or consolidate. $20,000 is a lot to swallow this year. Can spend a little less money to couple the staffing facilities study with a physical equipment/storage/devices facilities study? 1hi5 i5 ~ ~eparalr iiru~ i~iiiii rht- City i{~ill spa~F needs ~tr~dy the i'Wlt OIhce, Nlainl~-n~nte SupFrvisor and records have all been moved to the new maintenance facility, The department is in need of a mechanics bay with a lift for repairs, wash bay for all city equipment and storage for equipment. With the current situation staff still has vehicles stored in other areas. PW-9015 If you going to categorize this as new skating rink, it belongs in the Park Board budget and can be funded by sales tax revenue. It should be removed and the current $3000 moved to maintenance. 1 his budget category was startrri ~t the request of residents expressing concern that the City ~~nly had one ice rink- The Park Board at the time was not ready to place the capital item in their budget, su the PWD started a separate category. This is not uncommon and helps the Park Board with financing. This item could be referred to the Sales Tax Committee for consideration, but they will have many requests and cannot fund all activities. PW-9014 Until we get a firmer grasp on what and how the master park development plans will be implemented, it is not wise to set aside money that could be funded by sales tax fund. There is no doubt, this is one of many updates to the parks system that might be done internally, but funded via sales tax money. UnfortunatFly Ihr (ity ~airn~>I nsF Sales lax nruney lug ret~air anti nrarntenante (ends were Set aside to help complete projects that were not necessarily planned but a repair created a need. The majority of the parks are in need of grading and funds have not been budgeted for such. This money could be used for that.. This money will also serve as a backup if a large piece of equipment fails. In 2005 when the loader failed the only way that funds were available was through reserve funds. This expenditure was over $ ].0,000. This category could be reduced, but needs to be in the budget. P W -9014 Can we speculate, build line items on exactly what improvements we can work on in 2009, for less money. I'd like to see a prioritized list of items and their associated costs, just like our Engineering CIP plans, so we may examine and perhaps categorize items. to 1009 the ~~~nly large project planned is the retau~ur~ vv~ii wlc~st ~,r tl~r~ I~r~~lt ~ rs have been inr Irnlr~r! un the Engineer CIP or Park CIP PW-9019 Can sales tax money be used to purchase any portion of new equipment? The percentage of this equipment being used exclusively for parks is very high. ~~~;i~" i ~x ~~~~~~,r~y ~ -~~~ ~~~~iy i,r ~~~~-~+ ~~,~ ~ ~,r~~ra~ park items, not equipment or maintenance. This item is in the budget for 2010 but can be reviewed during the upcoming year. EDA: Overall, I'd like to evaluate the success and/or failure of all EDA proposals. It is prudent to ask whether money being spent is actually providing any benefit to the downtown area. I'd like us, as a group, to spend some time exploring how EDA functions may be improved. EDA-9001 What software? MS X-Cel spreadsheet? Is this just a maintenance cost item? I know it's peanuts, but would like more specifics. tt~~~ ~+~_~~~~ ~~ ~~ ~,~~~ti~~~°~ ~~~ tier i~~~~~ ~~~~ i~~~r EDA-9002 How is revitalization working? Success of Failure to date? 2009: Does the $20,000 involve buying land to dedicate to this place or refurbish existing public/city land? 2011- 2013: would rethink all initiatives as to success and/or failure and see if this money could be better spent. EDA-9004: 2009: downtown parking and/or park usage??? This money or a portion of it would be better suited to define and/or structure the processes, rules and procedures for a redevelopment authority. A portion of this money should be set aside to hire, to architect and design the downtown spaces, including downtown square, parking and gathering areas. Fire: Would like to see CIP plan for Fire Department. 1 tie Fire Department can review their capital outlay and «~iu~ f~ the (its tint like the other dei~~~rt~i~~~~~i~ 1 he Fire budget was increased by 5.14%while the entire City budget was only increased 2% the largest portion of the budget increase was the CIP. The Fire Board meets on November 6 and can review the budget again if you like.