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HomeMy WebLinkAbout1997 [07] Jul 09Pursuant to due call and notice thereof, the Economic Development Authority for the City of St. Joseph met in regular session on Wednesday, July 9, 1997 at 8:00 a.m. in the St. Joseph City Hall. Members Present: Chair Kenneth Hiemenz. Board Members Ken Twit, Bruce Gohman, Ross Rieke, Mike Deutz. EDA Director Chad Carlson. Recording Secretary Judy Weyrens. Approve Minutes: Gohman made a motion to approve the minutes of the June 11, 1997 EDA meeting as presented; seconded by Twit. The motion passed unanimously. Tob Description: Carlson presented a revised draft of the job description for the position of Economic Development Director. Twit made a motion to approve the job description as presented with the addition of a signature line for the employee and City to sign. (see attached appendix A) The motion was seconded by Gohman and passed unanimously. B~-Laws, St. Toseph Economic Development Authority: Carlson discussed the proposed By-laws and agrees with the City Attorney's recommendation to adopt the expanded version. Cazlson stated that when applying for grants it is important to have concise by-laws. Board Members discussed the section detailing the meeting times and places. After considerable discussion, the Board agreed to delete the wording in the by- laws as it relates to the location and time of Board meetings. Instead the meeting dates will be established at the annual meeting of the Economic Development Boazd. The Board also discussed the role of the Board and Director and how those roles relate to the by-laws. Gohman made a motion to approve the by-laws as presented with the above corrections. (See appendix B) The motion was seconded by Rieke and passed unanimously. (Twit left at 8:50 a.m.) Funding_Alternative: Carlson discussed funding alternatives available and stated that grant applications require proposed projects before application. Additionally, most of the funding sources are tied to job creation. Carlson suggested that a Revolving Loan Fund committee be established before application is made. The Committee should consist of a resident, 2 individuals from the finance field, and 2 individuals from the business community. Development Checklist: The Boazd discussed the need to establish a checklist for prospective developers which identifies the procedures for developing in St. Joseph. The checklist should include deadline requirements. Gohman made a motion to direct the EDA Director to establish a development checklist. The motion was seconded by Rieke and passed unanimously. July 9,1997 Page 1/2 EDA Director Reports: Carlson reported on the following development activities: • Vic West is still interested in relocating in St. Joseph • Sunset is preparing plans to expand at their current site • Carlson visited Central Canvas and found them happy with their location • St. Cloud Window is still looking at St. Joseph as a possible site The EDA is scheduled to meet with the City Engineer and Leo Buettner to discuss the development of the Industrial Park. Housing Development Seminar: Carlson requested authorization to attend a Housing Seminar sponsored by the Central Minnesota Initiative Fund. Gohman made a motion to authorize the attendance of Chad Carlson at the Housing Seminar as requested. The motion was seconded by Rieke. The motion passed unanimously. Adiourn: Gohman made a motion to adjourn at 9:50 p.m.; seconded by Deutz. The motion passed unanimously. ~~ ~ J dy Weyrens ecording Secretary July 9,1997 Page 2/2 City of St. Joseph Position Description Position Title: Economic Development Director Department: Administration FLSA Status: Exempt Position Objective Ta plan, organize, coordinate economic and community development plans, programs, and services. Duties and Responsibilities Community Development • Provides coordination of various organizations to assist with the City's community development projects • Manage City's community development activities and provide guidance to community development programs and services Develops funding proposals for community development, including the preparation of grant and loan applications • Assists in developing short and long term plans for community development (i.e. Comprehensive Plan) • Serves as a resource to the Planning Commission in matters involving land use permits, subdivision plats, annexation, and land development; also provides written and/or oral recommendations as needed • Evaluates land use proposals; checks conformity to existing land use regulations and makes written and/or oral recommendations as needed • Other activities as they relate to the City's community development efforts Economic Development • Guides and manages the development of land for economic development activities • Assists in the development of short and tong term plans for economic development • Creates and maintains a comprehensive inventory of available buildings, sites, funding sources and other resources needed to promote economic development for the City • Become an active participant in area organizations that assist with economic development activities, hands on approach • Development, manage and distribute promotional material for economic development for the City • Manage and promote the City's Revolving Loan Fund and Assistance Program and assure compliance with set policies of the program as established by the EDA Board • Monitors City, County, State, and Federal legislation and regulations impacting economic and community development activities, providing such information to the EDA Board • Develops funding proposals for economic development, including the preparation of grant and loan applications • Evaluates land use proposals as they relate to economic development; checks conformity to existing land use regulations and makes written and/or oral recommendations as needed • Other activities as they relate to economic development General: • Ensures the maintenance of accurate and complete records of department activities (i.e. Workplan Report) • Prepares and administers annual EDA operating budget • Serves as a resource for the Planning Commission, City Council, and EDA Board • Acts as the contact person for the community regarding community and economic development activities • Attendance at the EDA Board meetings and other City functions as required • Coordination with other City and St. Joseph Township departments as development activities occur (i.e. Annexation) • Other duties as assigned or apparent Essential Knowledge, Skills, and Abilities Communications: Must have the ability to actively list to others for understanding of their needs and situations; ability to speak and write English clearly. Must be able to assertively control conversations in order to quickly and accurately gather pertinent information, and forward that information professionally and precisely to the proper recipient. Be able to read and understand correspondence, memoranda and directives. Decision Making: Must act in a decisive manner, using good judgment. Must be able to assess problems and situations and able to anticipate needs and evaluate alternatives. Must be able to effectively interpret the policies and objectives of the department. Must be able to evaluate community/economic development material and make sound recommendations based on factual data. Interpersonal and Professional Relationships: Must be consistent in dealing with people; must be sensitive to others problems and concerns without direct involvement, must exclude personal biases from work performance; must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must strive to promote a cooperative atmosphere in the department; must have a positive attitude. Be active in professional organizations that will provide assistance and resources to the community for economic and community development. Professional Attitude: Must have commitment to the EDA Board, City and department; willingness to take initiative; dependability; maturity in relations with others; and self confidence. Must represent the EDA Board, City and department to other agencies, staff, and citizens with a courteous, helpful and business-like attitude in all telephone and personal contact. Must be able to assist customers with questions relating to community and economic development. Must be able to make recommendations based on existing policy, community attitude and budget constraints. Quality of Work: Must be able to produce quality, accurate work. Must be able to detect and correct errors. Must be able to utilize work time properly and productively. Must be able to make sound recommendations to appropriate committees/commissions that would not cause undue hardship to the City. Technical Knowled_ae: Must have knowledge of community and economic development, planning and zoning, grant and loan preparation, public presentations and other related skills. Must have ability to interpret the City's Comprehensive Plan, zoning and subdivision ordinances, EDA guidelines and budgetary administration. Physical Abilities: Must have the ability to read and discern visual images on a variety of media. Must have the ability to operate a computer. Minimum Training and Experience: Bachelors Degree in Public Administration, Economic Development, Business, Urban Studies, Planning, Geography or related field and four (4) years of EDA and/or planning experience. Desirable Training and Experience: Master's Degree in Economic Development, Urban Studies, Planning, Geography or related field and two (2) years of EDA and/or planning experience. Extent of Suaervision or Guidance Provided: Works under the direction of the Economic Development Authority (EDA). The Director shall maintain an open interface with other City boards and commissions. The Director will have the responsibility to make day to day operating decisions of the department. Responsibility for Public Contact: The Director will be responsible for a high level of public visibility. The Director will maintain an effective working relationship with other City employees, civic organizations and the general public. Supervision of Emplovees: Supervises interns as assigned. Position Description Approved: By EDA Board Chair By Date Mayor, City of St. Joseph Date Jobdescr.doc 6/24/97