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Home My WebLink About[04d] Proposed Park Board BudgetCrrv [)F s•r..lu5h r[t MEETING DATE: AGENDA ITEM: Council Agenda Item 4 d February 5, 2009 Proposed Budget -Requested Action: Adopt the 2009 Park Board Budget SUBMITTED BY: Park Board/Finance/Administration/Public Works BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Park Board recommends approval. PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: The Park Board is required annually to submit to the Council their budget for the coming year. The Park Board established their 2009 proposed budget based on the following factors: 1. The Parks and Trails System implementation plan; 2. Current and potential park development fees; 3. LMC's status review of the parks; and 4. Complete the installation of playground equipment in Northland Park that was purchased in 2007. The Park Board is aware of the slow-down in development and that development may not pick up for a couple years. The Park Board set their budget request with the economy in mind. The Park Board only expended $126 in their 2008 budget. The Park Board decided not to spend any park development funds until the Parks and Trails System Plan was completed. With that in mind the Park Board established their goal for 2009 to begin plans to develop Centennial Park by adding equipment for pre-K through teens. Due to the cost of equipment and the lack of funds, the Park Board will be requesting funds from the Sales tax committee. tt is anticipated that $ 30,000 will be solicited allowing for a project of $ 55,000. Before funds are expended, the Park Board will present plans to the Council for approval. The Park Board is also requesting to spend up to $ 7,500 to install the equipment in Northland Park that was purchased in 2007. The equipment was not installed as it was best to wait for the Master Park and Trail Plan to be finished before installation. The equipment is not being placed where it is located in the Master Park and Trail Plan, as the City does not have the resources to complete the mass grading of the park that would be needed for the equipment installation. The Park Board discussed whether or not the equipment would be moved once the park is developed further, but agreed that it will be many years before that happens as the development of Northland Park is a medium priority and the City does not have funding. The Park Board also discussed the recommendation of the Public Works Director that that equipment purchased in 2007 should be installed in Centennial Park as the equipment in that Park is dated and the facility is rented. The Park Board felt that the equipment was purchased before the Park and Trail Plan and that it was purchased for Northland Park and should be installed there. Also, it is their understanding that a majority of the Park Dedication fees have been paid through development of Northland and those funds should be placed back into that area. BUDGET/FISCAL IMPACT: $32,700 ATTACHMENTS: Park Board 5-Year Capital Improvement Plan REQUESTED COUNCIL ACTION: Adopt the proposed 2009 Park Board budget City of St. Joseph Park Board Capital Improvement Budget Summary Proposed 2009 Budget General Funds Balance Park Dedication Cash December 31, 2008 $ 58,977 (Unaudited) Adjustments Starting Balance $ 58,977 DNR Grant $ _ Potential Projects: Northland Hills - 9 Lots Parkway Business Center Heid/Herges - 150 Acres Feld /Prom Residential - 150 Acres St. Wendel Farm - 350 Acres Potential Proposed $ 9,114 $ 11,070 $ 348,750 $ 348,750 $ 813,750 ~ Ending Balance for 2009 $ 79,161 (no funds available) (Council approved extending final plat to May 2009) (Council approved Dev. Agreement 11-20-08) Pro'ects -Budget 2008 {`';;~ 2009` '~" 2010 2011 2012 2013 Total 09-13 PTR-01 (Millstream) $ 6,000 f~$~ ;-~~~x;~:' $ - $ - $ - $ _ $ _ PTR-02 (Northland) $ 15,000 ,$'~~ 7;500, $ 7,500 $ - $ - $ - $ 15,000 PTR-03 (Klinefelter) $ - $s~~ ,~~ $ - $ - $ - $ _ $ _ PTR-04 (Wobegon) PTR-05 (Memorial) $ $ - 1 000 $ ; r '^~~r~ . $~ ~ ~ $ $ _ 2 000 $ $ _ $ _ $ $ $ _ $ $ , , - - - 2,000 PTR-06 (Centennial) $ - '$4 2~ t~;~: $ 15,000 $ 15,000 $ - $ - $ 55,000 PTR-07 (Monument) $ 200 aaaw~., :$ ~- 00~ $ 10,200 $ 12,200 $ 200 $ 200 $ 23,000 PTR-08 (Hollow) $ - $ '; -. ~ $ - $ _ $ _ $ _ $ _ PTR-09 (Cloverdale) $ - ~$~d ,~ ~;,, i~` ~ ~ $ - $ 10,000 $243,000 $ - $ 253,000 PTR-10 (East Park) $ - ° . f x ~,, $ ~ '~.. $ - $ - $ - $ _ $ _ PTR-11 (West Park) $ - ~$~ ~~x ' ` $ - $ - $ - $ _ $ _ PT T it R-12 ( ra s) $ 10,000 i ,S > ~; Yr, . z,. , $.. ,hr~ .°=_~ , : $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 40,000 Total $ 32,200 ~~y- ~~$~32;700 $ 44,700 $ 47,200 $253,200 $ 10,200 $ 388,000 scts -Actual Spent 2008 >~;2009~:,~ PTR-01 (Millstream) $ - $~`~ ~ ~ ;: "": ~ PTR-02 (Northland) $ - $ ~ ~=_ ~ ~ ~ PTR-03 (Klinefelter) $ - $ ' PTR-04 (Wobegon) $ 1 - t $ ' ~ ~ -• ~~ PTR-05 (Memorial) $ ~,,. :-:3 is _, - s $-~ - PTR-O6 (Centennial) $ - f $ _ PTR-07 (Monument) $ 126 ~ $ a ,, 3._ PTR-08 (Hollow) $ - L $ - = PTR-09 (Cloverdale) $ - ~ $ ~ =~9 `' PTR-10 (East Park) $ -- $ ;-.~ ~~.; PTR-11 (West Park) $ - `, $~ PTR-12 (Trails) $ - K$ ~ ':'- $ 126 °$> Other 09 Expenses: 2008 Actual Wages $ - A-1 Toilets $ - $ $ 1,006 09 Revenue: 2008 Actual Interest $ - Park Dedic. $ - $ 1,855 $ - PTR-06 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Centennial Park TOTAL COST: $410,000.00 PROJECT NUMBER: PTR-06 PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: Centennial Park was identified as a community park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009-2013. Centennial Park was given a high priority to add features to the Park for residents that rent the pavilion and to finish developing the Park since it already was started in previous years. Centennial Park will need a Master Park Plan that might be completed by City Staff. The estimated cost to implement the concept plan is $821,500. The Park Board budgeted $25,000 in 2009 to complete the Master Park Plan and consider purchasing playgroung equipment for pre-K through teens. In addition, Public Works would do the necessary grading on the park to set it up for future park planning. The Park Board plans to ask the 1/2 Cent Sales Tax Committee for funding to help purchase the playground equipment since this park is used city and regionally-wide. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 25,000.00 15,000.00 15,000.00 55,000.00 0.00 0.00 0.00 Total 55,000.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries $10,000.00 Land Acquisition PROJECT COMPLETION DATE: 2013 Construction Equipment and Other 400,000.00 NEIGHBORHOOD: Total $410,000.00 Presented to the Park Board on Presented to the City Council on Comments Approved _ Denied Tabled Approved Denied Tabled Approval to Purchase Date Authorizing Initials Date PTR-01 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Millstream Park TOTAL COST: $6,000.00 PROJECT NUMBER: PTR-O1 PROJECT CATEGORY, Parks, Trails, and Recreation JUSTIFICATION: Millstream Park was identified as a community park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014- 2019. Millstream Park will need a Master Park Plan. The estimated cost to implement the concept plan is $2,657,500. Before master planning Millstream Park, the Park Board budgeted $6,000 in 2008 to move and set up the old playground equipment from Northland Park near the Lion's Shelter. Public Works budgeted funds in 2009 to build a retaining wall in Millstream Park. The detail of this budgeted item can be found in the General City CIP budget. The City Engineer budgeted $213,000 in 2010 to pave the driveway and parking area in Millstream Park. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 6,000.00 6,000.00 0.00 0.00 Total 6,000.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2019 Construction 0.00 Equipment and Other 6,000.00 NEIGHBORHOOD: Total $6,000.00 Presented to the Park Board on Presented to the City Council on Comments Approved _ Denied Tabled Approved Denied Tabled Approval to Purchase Date Authorizing Initials Date PTR-02 ' CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Northland Park TOTAL COST: $15,000.00 PROJECT NUMBER: PTR-02 PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: Northland Park was identified as a neighborhood park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014-2019. Northland Park will need a Master Park Plan and a grading study. The estimated cost to implement the concept plan is $537,500. Before master planning Northland Park, the Park Board budgeted $15,000 in 2008 and changed to $7,500 in 2009 to replace the old playground equipment with the phase UII equipment purchased in 2007 for the park. Public Works budgeted funds in 2009 to bring Northland Park into grade with the grading plan in their operational budget with their proposed seasonal workers. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 15,000.00 7,500.00 22,500.00 0.00 0.00 0.00 Total 22,500.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries $12,500.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2019 Construction 0.00 Equipment and Other 2,500.00 NEIGHBORHOOD: Northland Total $15,000.00 Presented to the Park Board on Presented to the City Council on Comments Approved _ Denied Tabled Approved Denied Tabled Approval to Purchase Date Authorizing Initials Date PTR=03 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Klinefelter Park TOTAL COST: $0.00 PROJECT NUMBER: PTR-03 PROJECT CATEGORY; Parks, Trails, and Recreation JUSTIFICATION: Klinefelter Park was identified as a community park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014- 2019. Klinefelter Park will need a Master Park Plan that might be able to be completed by City Staff. The estimated cost to implement the concept plan is $390,000. No funding has been allocated to Klinefelter Park in the S-year budget timeframe by the Park Board. Public Works is looking at updating the storm pond vegetation and maintenance process to better preserve the natural life near the ponds. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2019 Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Total $0.00 Presented to the Park Board on Presented to the City Council on Comments Approved _ Denied Tabled Approved Denied Tabled Approval to Purchase Date Authorizing Initials Date '; PTR.-04 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Wobegon Trai]head TOTAL COST: $0.00 PROJECT NUMBER: PTR-04 PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: The Wobegon Trail is budgeted and maintained through Stearns County. The City is included on planning for trail or trailhead extensions/modifications. The Park Board did not allocate any funding to the Wobegon Trail or Trailhead facility in the 5-year CIP. The Parks and Trails System Plan listed Wobegon Trail connections from low to high priority; however, no funds were allocated directly to the Wobegon Trail. The City Engineer budgeted funds for paving the South Parking Lot at the Wobegon Welcome Center. More detail is available under the City Engineer's CIP. Stearns County approached the Park Board requesting City participation in extending the Wobegon Trail from St. Joseph to St. Cloud. The City would be responsible for approximately $80,000 of the extension project. The project was removed from the St. Cloud's Area Planning Organization's SAFETEA-LU priority list due to other communities choosing not to support the project. The project is not scheduled to occur in the 5-year capital improvement planning. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: Unknown Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: Unknown Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Total $0.00 Presented to the Park Board on Presented to the City Council on Comments Approved _ Denied Tabled Approved Denied Tabled Approval to Purchase Date Authorizing Initials Date ;PTR=05 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Memorial Park TOTAL COST: $3,000.00 PROJECT NUMBER: PTR-OS PROJECT CATEGORY, Parks, Trails, and Recreation JUSTIFICATION: Memorial Park was identified as a special use park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020-2024. Memorial Park will need a Master Park Plan that might be able to be completed by City Staff. The estimated cost to implement the concept plan is $1,025,500. $2,000 has been budgeted to Memorial Park in the Park Board's 5-year CIP to add fencing in front of the dugouts to meet safety requirements identified in LMCIT's review of the Park. Public Works budgeted operational funds to grade the slopes around Memorial Park to a safe grade for mowing and to direct traffic into the Park. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 1,000.00 2,000.00 3,000.00 0.00 0.00 0.00 Total 3,000.00 PROJECT COSTS PROJECT STARTING DATE: 2020 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2024 Construction 0.00 Equipment and Other 3,000.00 NEIGHBORHOOD: Total $3,000.00 Presented to the Park Board on Presented to the City Council on Comments Approval to Purchase Approved _ Denied Tabled Approved Denied Tabled Authorizing Initials Date PTR=07 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Monument Park TOTAL COST: $22,550.00 PROJECT NUMBER: PTR-07 PROJECT CATEGORY.Parks, Trails, and Recreation JUSTIFICATION: Monument Park was identified as a special use park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009-2013. Monument Park will need a Construction Plan to determine where the trail connection should go. The estimated cost to implement the concept plan is $22,000. $200 has been allocated to Monument Park in 2009 to purchase flowers for the monument. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 200.00 200.00 10,200.00 12,200.00 200.00 200.00 23,200.00 0.00 0.00 0.00 Total 23,200.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries $1,500.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2013 Construction 10,500.00 Equipment and Other 10,550.00 NEIGHBORHOOD: Total $22,550.00 Presented to the Park Board on Presented to the City Council on Comments Approved Denied Tabled Approved, Denied Tabled Approval to Purchase Date Authorizing Initials Date '; ` PTR-08 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Hollow Park TOTAL COST: $0.00 PROJECT NUMBER: PTR-08 PROJECT CATEGORY Parks, Trails, and Recreation DESCRIPTION: Update Playground Equipment JUSTIFICATION: Hollow Park was identified as a neighborhood park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020-2024. Hollow Park will need a Master Park Plan before implementation. The estimated cost to implement the concept plan is $411,000. No funding has been allocated to Hollow Park in the 5-year budget timeframe. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2020 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2024 Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Total $0.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR-09 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: Cloverdale Park TOTAL COST: $253,000.00 PROJECT NUMBER: PTR-09 PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: Cloverdale Park was identified as a mini park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009-2013. Cloverdale Park will need a Master Park Plan that might be able to be completed by City Staff. The estimated cost to implement the concept plan is $253,000. No funding has been allocated to Cloverdale Park in 2009, but has been added in the Park Board's 5-year CIP. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 10,000.00 243,000.00 253,000.00 0.00 0.00 0.00 Total 253,000.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries $10,000.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2013 Construction 0.00 Equipment and Other 243,000.00 NEIGHBORHOOD: Total $253,000.00 Presented to the Park Board on Presented to the City Council on Comments Approved Denied Approved Denied Tabled Tabled Approval to Purchase Date Authorizing Initials Date PTR-10: CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: East Park TOTAL COST: $0.00 PROJECT NUMBER: PTR-11 PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: East Park was identified as a regional park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020-2024. East Park will need a Master Park Plan before implementation. The estimated cost to implement the concept plan is $4,070,000. No funding has been allocated to East Park in the 5-year budget timeframe. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2020 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2024 Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Arcon development Total $0.00 Presented to the Park Board on Presented to the City Council on Approved _ Denied Tabled Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR-11 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: West Park TOTAL COST: PROJECT NUMBER: PTR-11 PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: West Park was identified as a neighborhood park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020-2024. West Park will need a Master Park Plan before implementation. The estimated cost to implement the concept plan is $424,250. No funding has been allocated to West Park in the 5-year budget timeframe. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2020 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2024 Construction 150,000.00 Equipment and Other 100,000.00 NEIGHBORHOOD: Arcon development Total $250,000.00 Presented to the Park Board on Presented to the City Council on Comments Approved _ Denied Tabled Approved Denied Tabled Approval to Purchase Date Authorizing Initials Date PTR-12 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2009 - 2013 PROJECT TITLE: City-Wide Trail System TOTAL COST: $273,000.00 PROJECT NUMBER: PTR-10 PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: The Parks and Trails System Plan breaks out the current and potential future City-wide trails. Each segment of potential future trails was given a low, medium or high priority. A high priority is identified as a trail segment that would be constructed between 2009 and 2013 if funding exists. The potential trail segments listed as high priority in the Parks and Trails System Plan are the following segments and estimated costs: CR133 to CSAH 2 ($437,200), North Corridor to West Minnesota St ($283,000), Northland Park to Wobegon Trail to Hickory ($12,672), 4th Ave NW to CSAH 2 ($122,480), Old TH 52 from Millstream Park to Birch St ($7,000), Hollow Park to Old TH 52 ($28,000). The Park Board budgeted $10,000 each year, except 2009, to dedicate to the City-wide trail system. The l/2 Cent Sales Tax Committee will also review the trail system for the trails that have regional significance. The committee will publish their requests directly to City Council. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2009 2010 2011 2012 2013 Total Parkland Dedication 10,000.00 25,000.00 13,000.00 25,000.00 200,000.00 273,000.00 0.00 0.00 0.00 Total 273,000.00 PROJECT COSTS PROJECT STARTING DATE: Preliminaries $30,000.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: Construction 0.00 Equipment and Other 243,000.00 NEIGHBORHOOD: Total $273,000.00 Presented to the Park Board on Presented to the City Council on Comments Approved _ Denied Tabled Approved Denied Tabled Approval to Purchase Date Authorizing Initials Date