The URL can be used to link to this page

Home My WebLink About[4a] Minutes November 29, 2007 Page 1 of 7 Pursuantto due ~aU and notice thereof, the City Council for the City of St. Josephmet in special session on Thursday, November 29, 2007 at 7:00 pM in the St. Joseph City Hall. ... .' ., , Members Present: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Steve Frank, Rick Schultz City Administrator Judy Weyrens City Representatives Present: Police Chief Pete Jansky, Public Works Director Dick Taufen, Finance Director Lori Bartlett Others Present Jane Reber, Marge Reber, Ken Hiemenz, Mary Ann Gra ' Wahlstro~,.~a~g~. .l).~9,~~.~.;. Mik~,~~ppn~!d.....,( , a. b. The motior.was seconded by Symanie ..~~;o.. ~ Discussion: Frank stated that Ordinance 52.9 ~~fers to tgWIFs'f:ihowevef1:~tils not specific to wind turbines. Weyrens stated that while the,' ' . .ance IS entHrt::~' . T A::::,:,:,',i"ffifiBlffiations:'1he Ordinance. appliesto all towers, regardless of use. ~ated th ,. e Ordin~f(c.@91s updated,. the name of the Ordinance will be chan$.~(' , name a . riate. ..~,/h The m.. otion passedUJJgnirftc>.usly. ...... .. .. ~'t ., .~. ;:~~gt~:::.:::::;~::;:{.:~,y,:,~ ... ..~':~ii~~t~m~. ., .. . .' ..., ":::iW~l:!i~~t!i~hdi~;ifj~W;t )M:M~~9Bd~~.eORTS' ..,~::::;:lB~lltMn:lR;::::?("" ":',;:~(:i:(,;;::i:"" ''''';;~::::~i:::~:;:tW' . . .., .'. , .... . > . Fire Board:;:M'eetj'rrg:\;:R~$~j~r st~h~:g)tbat he attended the Fire Board meeting in piace of Schultz. He stated that, Rr~y.1pUsIYJ the Fir'e::~$:g~rd hire~;:~.p'ringsted to prepare an Organization Study. The study was to be compl"efeM in August. As O'f~ttils tim~$:ih:e~:report has not been presented and the Fire Board recommended .J.....'t,.....<'~.'\h '. '>'tN"''Il~:r. . ....'."1.,\~.i......... _ . . .._ . _ '.. _ . " _ . . . _, .. termin'atjo,g:~~he Contract with'~gpringste'a~~8nr:ne Administrator was asked to gather information on job descriptioT\~::i~nd compensatio'fl.r:trhe Fire':13oard was focusing on the duties of the Fire Chief, Assistant Chief and Gap.t~.jpS'i Rassier st~!@ that the Fire Board will report when additional information is available. '<(:it~~f:h\,.,~kKW . .. Frank stated that'i,ij:~n~tryIngApj:l~;arn more about the Fire Department. He questioned whether or not the ""'\'''J'/'' _'"'';''1.t'H~''' department has beef ':(,;' ',,:g:i~j:1'ard time finding volunteers and how many volunteers they currently have. Weyrens stated that b"" ')nance, they are allowed to have 30 volunteersatany given time.Curremtly, . the department is staffa. ' "ith 29 members and the last opening the City had more applications then. positions. She addedthatthe majorconcern,isweekend coverage as morefamilies have weekend homes outside the fire district ... .. '.. , , . SYMANIETZ - No Report WICK COUNCIL REPORTS November 29, 2007 Page 2 of 7 Plannina Commission Update: Wick reported that the Planning Commission previously met to review the Ordinances relating to rentals in the Rt District. He also advised the Council that the next meeting has been moved from December 3rd to December 10th. . EDA update: Wick stated that the EDA met recently to review the draft report for 2007 and the 20013 goals. FRANK ......,.,. Utilitv Rates: Frank requestedthatstaff provide a summary on utility rates,~p:&;lIOW the user fees are. . collected. He further stated that .it importantfor residents to seehowthedggs-'are calculatedand this should be presented on an annual basis. Weyrens stated thafwhei1JQ~t?$9uncil reviews the utility" . .. - .. . .-' . -. -",..:. :-: ,- -.' -.' '-. . . ....::,'.','...~'/,'/,{.'.'!~'>';'/~,.. budgets, thIs information Will be presented. _ . A%:::~:;:~;.w "':;:H:i:Nh:o. . .'. . ^ ,-." - - ,'. , ;'~~::~f~~M~:::(' '. -"":':::~;~~}~:t~?:.~~~ ADMINISTRATOR RER9,R,TS'8 N', I)~~::;:~::::::~:;~::f' :':':':'::::~;:';" .A~<';'~'~ :.:,~:,;,::y., "(';'~';':':':-~':~~'.. Public Works Director Job Description: Recently, Dick 1~G'f.~'rjiannounced that he wni}B.'~'letiring on April 1, 2008. Weyrens provided the Council with ajob de~~;fjf?ltHn for approval. She stated:Ii1.~1:4~e proposed wages are comparable to those of ttie surrounding citl'~l:h,$he also prg~iged the CouncilOr$rW,ith two options for the timing of the hiring process. ":':::~:~W!:"..Ai.~~lt@i:V" , . '-:';8" '~':' .. ...~V.~:';.:.:.:'~:':~. -',. 'c','" - . . .. . :.....:i ;{'.'" . Frank stated ~hat basedon the two option2.{.*fr?:p~ionA se~me ::!,J;;....,..,." would be r~~hing the process; . however, Optl~n B would allow the new e'rtl;.e!?~$:wd~ss ~I"-"e wlt~?;~]~y!en for tram.mg. R~sslerl agreed With Frank that Option 8 would not allow enougftMl:qre::fc;;l't8~I~..!nmg. Wlck::~~.q~d that WIth Option B, the new I Id h I th 30 d b f"''''T ""~"""I..Q.. t' . t ".~('N,~. emp oyee wou ave ess an ays eo. '. aUls'O',:$:ire Iremen . "';;qWk:,.:.. ,~N':~H:~':*~ ,'. ..jf9J::hf.!J.d\;~~t ask specific questions Jon used'fop~pepartment Heads includes an ed ,for the intervie~ process. " After reviewing the applicatio!). ,'. ~ questione . i~~h relating to the position. W . '. .~ed. that the ....1..",::, : . .'. - .-'. .-:.' ..', . . '~\',,'t'vV.Wr- autobiography. The sP~9!:.";'i,'"uestiorl'~fti~ye been.- ',' /' :'~;~:':'lw ~;{~~1.~~~~t~ _ . .. - . ~~. Wick questioned Wey "i..;..';:..,~,.,as to how t~i.~i:90b Descrip..,::Qi"was drafted. Weyrens stated that she used the job description as presetiJ~g,by Sp~JJig~.t~,~,hgnq..added"a.;::J@w more supervisory duties and responsibilities. The job description is sirrinar:;toJha}:riJsecfby;:;th'e~!atea,..ciHe's. Rassier questioned whether or not the applicants are{,te'qtHr.eq to h~V~)g?"ii:;;l,nageme~r'Hg~tii.g% which Frank stated that they must have a degree...;.'::/.::(':::pj~'~i~HU~~~ '~n.p:>' .'" Sym".. jetz made amotidn:iQi use~,:,pb description as presented and accept the hiring schedule entitl'(g~l~Ha". The motion *,~~:secoritfij:thby Frank and passed unanimously. ~.'~:;:~::;:: ",- :'(;::;~:.; " "':I.::;?" "" ." ~ w ., ,.. i Laserfiche Tr ,fMCl;Weyrens ~.,,,.,,'d that Laserfiche is the electronic filing system being used by the City. Recently, staff wep.t~~9,a train"'~':".'}isession at which we realized that we are not using the system to its full capacity. Weyrens '5t~' " 'he would like authorization to send Sarah Bialke to a three day training sessionin LosAngeh:f, ' raining would cost approximately $1400/person with travel expenses and the cost qf the training. e ail7-d progralTl training. is only available through the I nstitute in Los Angeles. Frank l11ad~ '~.l11otio~ tdauthbri:ietl1~'expehditur~ to ~~nd l3ialke to Laserfiche tr~ining in CaHfornia. The motiori was seconded by Syrnanietz and passed unanimously. Rental issues: Weyrens advised the Council that they began the legal process with the rental on 4th Avenue SE owned by Michael Patenode. She added that the tenants will be vacating the home rio later than December 15,2007. Liberty Point Issues: Weyrens stated that staff is still working on collecting delinquent assessments from the developers of Liberty Pointe. In addition the City has been dealing with resident issues relating to November 29, 2007 Page 3 of 7 snow removal of the private streets. She stated that they will workwithSignatureHomes to make sure that the streets get plowed as they are private streets and the City does not plow them. - . . '. '. '- '. . . c _' , Wick made _3 motion to recess. The motion was seconded by Rassier and ~a~sedunanimously. Public Hearino.;.. Truth &Taxation: Mayor Rassier opened the Truth and Taxation Hearing at 7:00 PM an stated the purpose of the hearIng is to present the 2008 Budget. At this meeting the Council cannot .' adopt a budget as State Law requires jurisdictions to wait three days before approving a budget and levy. ,;':.:'~" Lori Bartlett, Finance Director, approached the Council to give a brief ove!)(,:i$.W,'ibf the proposed 2008 Bu,dget~Acc;~[<:fing t~Bartlett, th~budget P[oc~ssVllasstart~d in.JUre.,J(:,:w,xU:SQUdgetmeetings have been held sincethEm and the finalb'udget rnu?t be certified to the St,.:, ter than December 28, 2007. " ,", '-"-":: :"',':.,,,.,.":: ,- ,-,-, :-:>.,"-F' '..'.,...:....... ,-,' ',><- -,:":,'. ",:'. :,' '. ".-.":': " ",', ,::. ',.-,- . ...<.'<.': ,'-. ,-,,,...',',:-', ., ,:":. :'," '<""','.<'._ ','.:-,-:.' .":',"..,, ';"','., .,', I'N~,;"~~"-"":'_ ....'..., '>, :::'.'":' .>.'co .... -'.:_: _""':",1"_''''. ',,-..:-.' -- _.,-.'._.... .-'-'-:'....-.',c'_.-:.,-., Bartlett Ft(3ted mattheCityj~ proppsing..toadd .th.reel"l~wstaffin.~gf,,::,).:<.....'i.q;%JY.~.~(3 PGlrt-tir;n~ polIce ..... ,.'. secretary, full-time Community Development plrector and q full-trm.,e):p'olIceElfhc.er tpbegm In July. S~e stated that the City will have q decrease in LGA for 2008. Th..:('^ pbsed incre'~&~)l!l wageslbenefifsisdLle to the hiring o.f the Finance Directo.r and the two. new maint .:ce empleyees. TH':'" . also a proposed increase in Capital Improvement Plan and Fire ProtectiQrltK 'l'tlett also provided th""'.. .. ncil with a breakdown of the praposed revenues and expenditur",.;,,;:,:,:.j':';':;200B, a levy comparisorB'<, ".. ,a praperty tax history comparison as well as a tax co.mparisonat st the area::c' '~s.' . .. ". . . : - - . ",:. :~" Weyrensadded that the debtportion of the proPo.sed bu~$~!~,.. y predetermined and cannot be reduced. Some of that debt is reimbursed to.. he City througH~s.p"... . assessments andthe remaining is through taxatio.n.. She .stated ,that the. Cow: L I consideriifgM:~~,General Fund. portion 01 the 2008 Proposed Budget at thiS hearing. "'~~:!~;~~>>.. '-i, ' "~:$:~~~~~'i. .1:...'.',',.........,. Rassier opened the Public Hearing for comm@nt::gr ques 1...mJhos~Waf.$sent. ,'iiB:::::@::::i::~:;,:,(" "\~~:~:hf,~;~i::~gi:~" ::::g;t:i: .. . ',*," Irma Haffmann approache;9.{:!n;~:::eti'tt.QBJ.J::~ith soni:~i$.M.~~JlT'l'g relah'. er property taxes. She stat~d that her property w.as; rece~~Ixfw:~:sessed af~i~r.'OOO hI9~.~.~~nan the prevIous. .year. .Hoffrna.~~ta. t.edt.rat In ~. . rec.ent conservatlc;>nvx!.!mt~eStearns CPJ!J?ty Asses$gr~^ Office; the land value has beenmcreased as ItlS develop(3ble propertY:{8!.9.5,!~ stated thaxitg,:# empty lot f~:il~Rdlacked and thus can not be useg faranythirig, Weyrens suggested that<$HE:!..contac!:::~.9!?';'.4jQ~N.ahl at SW~rns County asthey.have been. appointed asthe assessor for~t. Joseph. HQft .t9jffiHfie-d':itlli~f:~:.~.~:;p;9dH6t change this amount for 2008, but theYrT1ay be abl.e t.j.~:f~;' "';~:~!M.:~~~a*~:~~009, ~i:~:f~:: ""\~:'~::;i:tn:~W' .. .', '" . . "'.. .... . ....,.> .>< Jane B4~~ (1314 E rVtififj$.'$qta stf~~1i:questioned the Council as to why her property tax statement did not sfiaw':!~ new tax amou-rlt:!:f.or. 200aXWeyrens reviewed Reber's statement and advised her that they 'a.;.....':t...l)li'... . . '. w.:,::.:.:.y.'. '';':':'":':';''''' staye ':: ~:t,@::i,~.amefrom 2007 fO,}!::?;p08. ":;:::~nn'.. . '\<~~~~:~~~::;::.,. '~::~M~:H~,. "'>?' Mike MCD(3fi~i~"'t.?13 1:ih AvenQ'ff;;'i9E, approached the Council with some concerns regardingthe City's Budget. He sta~~.~:::~hat the taxp'$.y.~rs in St. Joseph pay the highest amount of taxes. He added that, if the ,~,,,,'\"'~\)<.. . <"~..,I. .c,.' bud.get is approv'e~:~~~,,'pres;;9.X~;~rSt. Joseph would be t~e second highest in the St. Cloud area behind Waite Park fo.r taxratE.t~,\.:};:!,gl~!~o stated that the tax rate IS lower than expected due to the fact that the School Referendum dia,lhS~iPass. .' "'-'l.J;~:~.\~ --. McDonald stated ,thatthegenerallevy is twice as much as it was fout years ago. Although the City grew, he stated that.itdid not gr?w by that ratio. It was mentioned earlierthat the.Council cannot change the City's debt at thistime; however, McDonald stated that the City should think harder before bonding for so many prajects: lie stated that he understands that the roads need to be plowed and that requires more staff and that taxpaxersaccept paying more taxes for more services. He then advised the Cauncil that accordingta Stearns Co~nty, houses inSt. Joseph have been undervalued i~ relationta thesurrounding Cities: The market value of his home increased by 16.6% over the past two years;: , .'. He stated that he submitted a list of 21 questions to. the Council with respect to the budget and has not yet heard back from anyone an the Council. According to McDonald, employee health insurance is a big November 29, 2007 Page 4 of7 portion of the City's Budget. He stated thatthe City switched to theHSA plan to save money; however, the City then paid the employees' deductibles. He questioned why the City did that. He also questioned the Wellness benefit and the uniform allowances that are provided to the employees. EllenWahistrorn;Sh A~~nue NE, also approached the Council with some questions relating to the budget. Bartlett mentioned that the City's population doubled overthe past four years. Wahlstrom stated in her opinion, the population has not increased in proportion to the City's taxes. She questioned the net tax capacity for 2008, the growth rate percentage for 2007-2008 as well as whether or not there are any major bond issuesplannedfor2008. . .. . .... A::1~~ii.;j1~~i. . .'. Wey~ens stated thatthe City has approved some large bond issues to iD~JW~nrsome large levies and .'. .. incre?sedst~ff.The.~ainfe,n?~ce facility~~as~c>Qded'. fbr~nd .levied.,~M4~~8r?;According tovyeyrens, 'the' largest component ofth.e bonding IS the Improvement projects thatr.h8YS' o'~~D:.,completed over the past .............:...-.__-...'..,':....~.... :.".:_.,.",'- .... ' '..,..,'...._,......._:...',..:....'....' __. ..'-.(,~'"~:~V:1C,.'t .:..'.'..0'I'''L.'~.-..i. ',,"""- ., '-.- ," three 'years.T~ere,are n() new, bond issues planned for 2.008; ,~d~@Yer, thef:~;9.Hpcil is considering a . replacementfor an equipment certificate. Wahlstrom stated tJ:Jpe residents"n~'r . been hit hard with assessments recently and they are in addition to the prop 'xes. v," }l;;(. . ... "hd:;~~:~gi"?' '~:!~MJt::)" Marg~ Hughes, Able Ct.E, que~tioned the Co~ncil ~!t' '.....ardsto the ,proposed revefiu:~:~J;tRr 2008, .She questioned what would happen If the revenue IS not r v..,ed as bud!;1~~~;g due to less buHi~Jr:lg permits and rental housing licenses. Bartlett advised Hughes thal.:~q.~,City ,'#~~tconservative with respect to revenue numbers. ThepermiVlicensingportion of the reveH@.,~;RH.9,~.~nncludes alllicenses/permits issued by the City. Hughes questioned how. the Clty."will make up fcir.~,b,~~hortfall. Weyrens stated that the City outsources th.ebuilding and r~ntal inSpecf\9:m~%tvA~es. She adae.~J.itQ?t we receive more in fees for building services than the costs associated';~!~"::pt9Y:!9m~ those se~J.~~.s. She also added that rental licensing costs are billed per hour and if ther~{a{e feW~Etr~n~c:lIS, the 'cq~!~i!O provide that service would be less. t.,...., ( :,d~~;" ":;':~;:::::~*:'i,~:"~I~i@:lY' . There were some additiontJ~9.Y~ ith respe,.., . ....Ymarketvalq:e..increases and growth rates. Bartlett stated that the tax;..:groWth wa. 5%, Mc!);... questioned how many building permits were issued la~t yeGlr,vve~:~$;g;~~~fat?d that .;;':;:,:~~ as not c~:m~Jnqs to the actual ;nu;mber of perm!ts for 2007; however, part oOhe \li~.!.~,@..~onlncreas}~JJ~fa result oft'i~;:,~nd of year permits In 2007 that did not make the cut off for the ,2008 tax 'st~!~l)1ents.,}0.9P:9.f!J~J.g...'p'dded tf;i~.n}Jhe City win not see this high of a growth rate by 2009. H.e added that, ~'jf~(t~;gb4ftr~;:'aJf:i'O'OR$.)ig:giM:::9.D'p[{per, the City needs to start cutting costs now to prepare fo~J,Q..~:f.i:l:~~~.~9.,~ed g'r6Y0fti:pt{inbers. Fr'Mfki.::g't%t@a that, in the past, the State had a program to help higQ.~:~~M~(U'ff:p'roQ~tly'.owrief;$;:have their taxes subsidized. That program; however, is being phased out alJ . ":':"se highervaiQ:g~l1?rope' : .::wpers will begin to see large tax increases. "i/;,' . .. - -. - ,,"<,;;.;.,. . .;~:~:~:~::~~;,..' Frank' ., .ted that, in his opinl .. tJhe C'if9!~ibudget meetings should be televised. He added that most of . ~ "'" ':" k ._... ,', , ....h'" ....." . " i.) ..~. . those ql.i"esHQns raised by McO'p';lald werefaddressed at those budget meetings. Staff and Council members itY~H~tQ answer the fO'll'6wing questions as raised by McDonald. '~;~~~m%i:::.,. . ,x .:::; . Om{~qfi.1t9..~ques.,!.i.:~p~;raised by McDonald was that of the College of St. Benedictand whether or not fft~~~~,[~J~~~.ed fairly. According to Frank, the College does not pay any taxes to St. Joseph ar'I~:l~b~iCity has no authority to tax them. McDonald disagreed stating that they recently built:::a:"new dining facility which will compete with the local businesses. As a result, th~y should pay a portipn of the property taxes.. Hassier advised McDonald that, . right now, there is nothing thatthe City can doas it is a legislative issue. Frank stated that there are some is~ues with the utility bills as well. Weyrens stated. that sf Ben's has their own water service;however, in they have pay 45% of the sewer operating costs. The College has asked t~eCity to review this as they feel that th~ yityhas grown and that percel)tage may no longer be proportionflte. It was pientioned that theCollege should pay their fair share for the number of rooms 'on campLJs, FranK cornmented that the City is already beginning to make some . changes. .. November 29, 2007 Page 5 of 7 . Another question raised by McDonald was that of the City's bonding. Rassier stated that there is a need in the City for buildings, infrastructure as well as street improvements. Those improvements are a benefitto the City. . · McDonald also questioned the hiring of new employees. Rassier advised him that new employees will benefitthe City as well. By adding a Community Development Director, the City hopes to increase its commercial base.' Frank stated thatthe.City looks at need rather than fairness when adding new employees. He added they have looked at the workload and found that the Records Specialist is needed as the Police Depa. entis six months behind in data entry. The new Police Officer is needed as the new scho" 'most likely result in an increa~e in p~licecalll)withthe additiopof the th ancjathg[ ",ranK stated that the .... qommunity Development Director .is need~d to increase,'" cialgrowth v.,ithin the City. He stated that theCity isaIre~dypaying a con'sultant fdN'N:pf~ervice!bLJt itwoul~ be beneficial fortqeCity to have someone on staffto...p.( ...~t&J~/,>('<',:/> "" , " ., ".,~)~:~, · In his list of questions to the Council, McDona.. ,. 'stionedwhether Improvement Plan was previously approve~.:~:' .,rior budget meeting. the Capital Improvement Plan was not Y,$l:t~p;pl-oved. ..(. : ' x~:@::~~~~...~ '_, '''~~:~~:~.'''.: , · With respect to the Health Insurance, We}N~~ff~:(:stated...t..d::::'1lB:gth unions negotia ed their contracts in 2006 for the 2007-2008 periods. <B~~1$.:W.iJ ...e., 'to the HSA, the City did save some money; however the City had .OQ,..choicebut to P's~:;:f", deductibles as they cannot decrease the value of the insdt~W9.$.4Q.theemploye:~l~l,;!ring the contract period. She added that t~e unions will begin negoti;~tip~fiffi~-' ,ew contra:of~ff.n;;~u'y for the upcoming contract to start In 2009. She alsocommenlelhon {Ii' eUness Program offered to the employees. She stated that the City receives mori~~:]f.(om t":~::::;::::::':f, e co:ffi~m~ny to provide wellness programs for the .%lP.J,9.;y"~es; That p:t:8,gra ,,"e ,.:..,..:.J;~;~.~~, 'if necessary. Frank stated that by offering .~ho .::P~S~~9.Vf?;r,;~grams,\::~i:,.('''.. compahl~':'save money. ~~Donald; however, statedthat,!~:L,,<<;.. not.adatgnr benefit.:,' axpay~rs.Graeve stated that Itlsa good program , , for the erJ3R!gyees as It cre~,~.~f a .sense\;,:;iwell b~lngfor the employee. ,Frank com~ented that the 6:IJY::i:v..~eds to com,8.~Je With thert(~r~,~t With regards to benefits and wages. '\~<~:::::-:~:::;b~i' - ,...;;:::;~;;::%;:~:.:"-;..,;....~,...,,.. _ ":;::::':::~;:::~:',,: " - ,i_"- :'.:~:-' '_"";_' · Another que~W6fbraisedtgyi::KWgDHiW;ra:was 'WW~ther or not the City uses the League of ..Minm~sota Crtie'g:iS~r~:&i'imd BenefiH3HKt@y'asa tool during the budget process.Weyrens ,<:m~a~f~gasij~g~8.nalaY"::::}:':' . . e City does use"that and they also hired an outside consultant to ".':::':\' ,provide thaf4t:tf9{matl' ,..,.:Rf..the City. ' ~:~:HJ~:~;~::::::::'~" \"::~W~:~~t:;;;,. 1":';:::::H:i~::;;~!,~ ":::;;(i:!Itb:The clothing alla~~:gce for'~~t~ff;,and cou~cil members was another issue a~dressed by ''\';l,q~M:8Donald.. Weyreq~i:@tated that the ~Iothlng allowance was. a part ~f the union c?ntract. Each '~mp.l.oyeels allotteg::;$F5/year for City apparel. The Council was given the clothing allowance to';(ptgyide them Ci, "(";~:"""pparel when attending conferences. \~~~~}~;~;~~:~:.," .. !.4~ ". · weYfE;H~1:~' o. ~~Sbnded to McDonald by stating that the Council salary is linked to staff salary in "t,,;'~yreceive the same percentage increase as employees based on the union contracts. slinethod is used rather than having their wages negotiated after each election. gJ the Capital ""'.q:ms stated that ." ., McDonald also questioned by the line item revenue budget for interest ,is down in 2008. Weyrens stated that this is done so that the City does riot artificially inflate interest. . McDonald questioned why the City structured the parking space lease with the Credit Union without.annual payments tothe City. The agreement includesa provision whereby each . - space is charged, but the fee is only coHected when or .if the City or Credit Union callth~ first right of refusal on the Cityproperty. Rassierstated thatit was done this way with the >' anticipation that the current City Hall facility may not be large enough in the future. At one time, the Credit Union expressed interest in the entire block. November 29, 2007 Page 6 of7 -.-: -. -.. .".., · McDonald also questioned why the City pays for health club memberships for some of the employees. Weyrens stated that the benefit is part of wage negotiation. · McDonald questioned what account is used when the Council donates money to various charities. Weyrens stated that the City does not donate money to charities. The City supports the RSVP program and isa member of the Initiative Foundation. Dues to the Initiative Foundation are $1,500 per yeaL Frank stated that the Capital.lmprovement Plan has not yet been approvl1.,~il.".,.'..""addedthat he believes that a sidewalk along 2n AveOLJElNW should be constructed as it is not:~:gQqodideato have people ~:~~2~~7nt~~e sg:b~ta7fmdJ~oj~~e~t~~dr:r:Jfe~.~~~~i~:1~~;~~t;~~.'g~ftf~ffr~i~d'h~f;~~~ t~~:ed that prepare for growth with infrastructure and staff.', . .... ':;~i(i!:fI'J ":'~*1hx,. ":6~~~:::,,. '(""(:~:1:B@h,\ McDonald stated that he believes that the City's salaries gQ~l~~hefitsshouldbe''8lp~:~r. to the industry standards, He also added that he is upset about the en)J>jpyee benefits and clothin~f:~,(tp'wances. Wick advised McDonald that the numbers that he present~,gJw~fe incorrect ~,~ there is no clt&#Q,~t is comparable to St. Joseph. According to the League 6T::~Mjnnesota Ci"~~J:i~ach city is put i'i'it,g:;;i3 different classification and St. Joseph is classified as a moderatefg:~wth ciM:n~?i:;-ed on those 59 cities, St. Joseph was 30 in 2006 and 33in 2007 for tax rate. Wick also adde4:Hh,~MIP;~:!~rea cities are older and have plenty of infrastructures, which 51. Joseph does ~, , assier agreed~t8~m~t. Joseph has struggled with the lack of businesses in St.Joseph and statedth~ :ee9 to grow th"e~*~~tB;;~ercial tax base. ~"~*,:,:,;:;,x~ There being no one further wishing to speak'~~,,/'e PU,;",':aing wa~>:Ht~~,~9. '<~~. .'1.' .... . :~~k':~ \:~:~~~~~N:r Frank questioned whether n~~;:~~J;j,~!ruction pr,:, t~:~b~:l~?:H9gER Weyrens stated that they would not He clarified tha,~!&:~JtRte~!;m~~W emplo . 'lready r8'ct{'jred into the budget for 2008 as well as the replacement for the.;~B:Oblic Wo'r~$~:Director : scheduled to retire in Spring 2008. Frank stated . " . . ..,.',~.\'l'"..,'...'v~." . ',- ','_ '.':.v,,}'(,;..', _', "-. .....,y~;..., '. '" - . . . _', :- .. - ", ,"-' ",'. . - : . that one of purchasin.g::~J~j'fts he was lJ9.;~ware, of IS tl':i~,iJhe Maintenance Department tries to purchase good used equipmeriflte;r;p.o.ther Citi~~::Mphis practic~~*:~yes the City considerable resources while at the same time purchasing qUality, equip," "k:::!;::(::@:~::::B~ . . ...... .... . . "::::iiM&t:h, ~,1" ;::;.::~~~\~: . '~~...,;..,.:>:i~t' , McDonald qllesU:o'oeq,Lwhetil'gW::aHL 0 the Indust . :':~t~'located in the St. Joseph Township is included in the Ord~,~1y::11Hi~~gtl6:g:f.~greerTf~lg~}.g~tween the City and 51. Joseph Township. Rassier stated that the Indu~~R!~I.tP,ark is includei:t!1Q;Jhe Ai1'rr~~,~tion Agreement and Jor some of the property owners annexation canriol:)c6'me fast enough 'anQ:::others::ao:;r:lOt want to be annexed. ")~:::;Mf~~~~;~:::,!<, "'f;:~:~&K!~::;:I, "'-x~~;~~{~~~~;~~Y'_ Weyrens:::f~R:qQ:ed that the City&)&'l!.1 be updating the mobile radio system in 2008 to the 800 mgHtz system. The Police 'a:6atFire Departmerlt~:llavealready started the conversion and need to complete the system in 2008. The'p:t:aPQsed Capital,tf:!nprovement Plan includes the purchase. The current purchase price of """'''''', '''''''''.'.' the radios is appfo~1.m,~teIY*:j:€~r,542 and after November 15 the price will increase to$ 64,974. The purchase includes nl'~Bj,':9vm:~M:j'brtable radios used by the Police, Maintenance and City Staff. Weyrens stated that funds coulC/:'" :Y"cvanced through the equipment certificates so that the City can take advantage of the saving" " Wick made amotion to authorize the purchaseofthe 800 mgHtz radiosat the above stated estimate. The motion was seconded by Symanietz and passed unanimously. Schultz clarified that nothing has been approved yet for the 2008 budget Weyrens stated that the public hearing was ,closed and assuchthe pUQlic testimony portion of budget process is complete. As a result, the Council ca08ct 00 the budget at the December 13th meeting, Rassier stated that anothermeeting can be scheduled if the councilors have questions relating to the budget. November 29, 2007 Page 7 of7 Weyrens clarified that the Capital Improvement Plan is different than the levy and items in the capital improvement plan will not affect the levy. Therefore, the Council will have continued discussion before the CIP is approved. The Council agreed by consensus to move the 2008 Budget to the December 13, 2007 Council meeting. Further, if any Councilor has questions concerning the budget they should contact Weyrens before the meeting. Adiourn: Frank made a motion to adjourn; seconded by Symanietz and passed unanimously. Judy Weyrens Administrator December 13, 2007 Page 1 of 7 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph metin regular session on Thursday, Decernber 13, 2007 at 7:00 PM in the St. Joseph CityHal1. . Mell1ber~Present:Mayor AI Rassier, Councilors Dale Wick, Steve Frank; Renee Symanieti, Rick Schultz City Administrator Judy Weyrens . City Representatives Present: City Engineer Randy Sabart, Public Works Director Dick Taufen, Police Chief Pete Jansky , . . "" Others Present: Margy Hughes! Ellen Wahlstrom, Chad Carlson, Ted Schm' Meier Consent Aoenda: Wick made a motion t' a. Deleted b; Bills Payable.:.... Approve check~~)9,J,11 c. Application for Payment- Auth"~'" " 2007 Jade Road;.::(mpJ;O~lement an f . ,v:.:i.....ij",'...... '~'.~..'..iJ;.'i'l.~...'I.. "'~l~j amount of$226;:i21{L54,~~,;1.::;f;,,~;,. ,(,,:' 1../,.,-,';./;.'",- ..........!N!:..... d., Applicatiop~~9.~r'Payment'~r:!'uthoriz . -.. ,'" :_' '. - ..1'",""',..'1\-"'" '-:.' .. ." .... \"{.""~'" ,...._, , ,,_,,' .... - _ _'__ ," -, : ','," '.... ", ,;.<, .. "'.. '. .., c.:" .. _".. ,_ ," , .' .fortheZg,Q~fTrunk Water,(1j:~in Improv "."..,~nt alld authorize paYrnelltto Randv Kraerner Excavatifi:glfJ.\JheallloLl4ft9f..$10,846.39;%%; ....,. .... . .".. ,.',......... .....i'.. ...... '.....'.......'i .,' .,' " .....' e. Applicatiori':fg~ifaYrn.~Q!~:f[4~nQSJ~~"the~Nj;ayor to execute Pay Application #5 forthe 2P07.i..East Side'\C" "';":'y:e'merits.'an~fa:t;ill1Qfize payment to Hardrives in the arhOuntof /."~,!:,..~r,..\~::.>}J...';'!"":o,,,, ':,-,-".' ','. \1, ','l -' _~"';"'':~'~{'l(h:.~(' ,', - ,,_' _ ' -.';;'_ ,', ',-'-: ,_,'--.:,' '."',.' _' ','__. _', ,..i&~2:(e.1,5124" .... '. "'. ; "",~., ",."~",,,"''''J-'~''I:'N'''''''~J -._' .x... 1'. 'oved. "fo~'.~:d.'.m.in..is. t ".'or.. t.ReP. o. rts " " "*,~/...,.'lU~. "-''';}'i\'.,~_~? , ' d':" " Moved to ACimti:listratoli,{'Reports ~:~H~~f' . Maintenance 'A~e:~~meri'i:~J%tWthorize .executionof a Maintenance Agreement betWeen &,~;~:@tlJre City of St. J~~l:?h and.;ft~font Line Plus Fire and Rescue for the emergency sirens. i. ''';::i:~R~.fiierve Officer pph~Y - Accept the Reserve Officer Policy as recommended by the P(Uji9~ Chief. HnB;~ . j. Liqll;B.f::;~icense~A@!.~sue the 2008 Cigarette, Amusement, Off Sale Non-intoxicating and On sal.~it~Rn-,!.g1.g~~fcating Licenses for the attached list. k. Moved. to)~grtH.!:llstrator Reports I. Treasure~'i~11~l1tl)ort - Accept the November Financial Reports and accept donations for theSchneid~rFielddLigouts. '. ..' ..... .' '.' . ..... ".< m. Fire Report- Accept tl1eFire~eport for the ()eriodJurie 1 through November 30, 2007. The motion was seconded bySYl11anh~tZ ahdpassed un'animo.usly. . BFl/Allied Waste: Jamie phenoW approached the Council on behalfof BFIIAllied Waste, Phenow stated thatBFI/Allied Waste is the refuse hauler for the City and they are in year two of a three year contract. BFl/AHied Waste is in the proqessof converting their recycling program toa singlesort system. Ihis conversion allow~ residents" to use one cart foraH the recyclables,eliminating the n~ed forsortin~,:The program is an automated system which utilizesa 68 galloiicart, similar to refuse container. ..". i'~ , December 13, 2007 Page 2 of 7 He advised the Council that they began offering this program in other communities such as Sauk Rapids, Sartell, St. Cloud, Foley, St. Augusta and. Lyndon Township. They have seen an increase in the , participation in the recycling program as weUas volume. Due to the capital required to purchase the carts, BFI/Allied Waste is requesting the Council extend the contract three years. Phenow stated that the contract price would increase slightly to offset the capital expenditure. Weyrens statedJhat if the Council is inclined to accept the proposal ofBFl/Allied Waste, the existing contract must be terminated and a new contract executed. Frank stated that he is reluctant to make any changes to the refuse program as the matter has just been presented to the Council. He would prefer to allow residents the opportunity to comments. ....... "'~,... . .j;' \" Wick questioned if the City can enter into the new contract without bidgjf{ i~.. services. Weyrens stated that they are not required to bid the service;hO\NeverrefuseGOfltr,a.Q!~H~r&)[~~lycornpetitiye. When,the City bid the service two year~,ago, fiv~ contractors submitted bid~;li::MiP:r "'(:::::@ll~(::>>. ~>",-;;:;,> -:<"':::':_:_:"/'~~:':":'::,,:,:",j-,_~,;....-~:.. 'i,', ---,";""'::-:'_'\'d'~'_,:,-:~:'~-' :-' "";'>" :_:':....:::::,.:.-,:: '_I/.::t&~:.>'~~':T',. _ ":::;1.~~~f~b~n- " ' ".;-::<.-.,'- With respect to the refuse service in general, the question was):faised as to the Increase in fees for seniors or those with little garbage. Weyrens stated that~g919Fcitize'ns receivea'~U.P*j.g,ized rate of $6.50/month, but they receive a smaller container..lnQ:".:'iitract is amended, the reTq~~(i[ates would have to be reviewed as they may need to be increas" tly. "'i:@(fl:;::;:., <"~(:;':{::;;:::~ .:." "v:.;.y Rassier questioned Phenow as to whether or not the new,~., ,:".9ycli. : j9'ram is a standard in the industry. Phenow stated that Waste Managementwafi the first contraQJ9.:L",.;.'nvert the recycling program with Boeckers following. Rassier stated that,i!J,{rn~"o ,inion, the bi~;;Rtp,sess is important for the City. Frank added that he would likeresidentstobem~"" ..t. .of a possibr'~::;<<'''' ange in the refuse service; ,~, ... 'B~:.:\ ' Wick made a motion to table the contract .. ~ahnded by Schultz and passed unanimously. '~B{f:~:>> . ".. ':Jl~:%1~ ' , . Wobeaon Trail Fundina: 9Wtl2" '..(::~m.. Stearn .' y Parks Oil' tor, approached the Council to request funding for the' N:~~~::phase 9f t~~;i:r-'obego'%1,;{" '. He stated that they are w()rkingon a grant applicatio!1with toeA ,r theexten~19.:0ofthe LaR~lMYobegof1Trail.f.ccording toWoecken, Phase 1 would extend 3.5 mile i..., ginning at,J::;g:i::133, and is pr9.R,Qsed to be constructed in 2011/2012, Stearns County Parks is reqLiest,H9):!Q:~t t~J~:'::8;~i~)~e;JD.J?e[:ej~RSh(~:g(ng four partner jurisdictions; City of St. Joseph, City ofWait~.:.h1~f:~;t:J;J.ty Of sq~lgHq';and Ste'arh's%~gWmy: Each City.would pay' a portion of the constructiQ(r::Gosls~'an'diStearns:~Go'(mty would fun tnef'tlon-constructlon costs and a portion of the i~';':';'>":':':'//"""""'" ""-"':":t~'~'i:.;,:).;.;.I.;~. ' ,',/,:,~....~,...:,,, , ," .' -.- '-. constr ntil~Wcosts. Tnos:~:icosts Would be split by percentage based on the amount of trail in each juris' ::',f:f:This projecCi$:~RbQwn ag:HA;e,..Saintly Seven. It is proposed to be constructed in 3phases. Acco~,. ,)to Woecken,theF~1~'r~sorT{~t1~~\.les with a, portion of the proposed extension due to it being an active ~:.:::" .... Stearns counrYitf~}lnneg'at(~fions with Burlington Northern Santa Fe Railroad for access to the railwa.... ,. . ckenstated t j..... e St. Joseph portion of the extension is $80,425.53, Wick stated u~a "::-::'s,.trail extengl:g'Hwas addressed at the last APO Full Board meeting with forty seven memberssupportr~gr\tb.~ P~RJ~f,i:~'nd three members opposing. Woecken stated that the project cannot move forward witholitz~g:@.~t~;~;passistance and if the grant is not awarded, the project will be re-evaluated. ..,1.'...;.....'....'.... . ", <,:',;.~~--;.-,-:<: .:.:,..:'... . ,-. '~'~~!:~~~/'. '- ,,",' -', ',>: ., -", . . " Schultz stated that the Park Board discussed this matter and he, had hoped to meet with Weyrens to discusg;fundingalterpatives,Th~Park supports the gra,nt applicationand recommended the, City move forward with the partner jurisdictions. Rassier stated thathe is concerned with spending Park Dedication money the City has not received andque~tionedwhathappensif St. Joseph does not participate. Woecken responded that the grant could not be submitted if anyone of the four partners did not support theapplicatIon; Wqecken c1ariVed that th,e funding requested has been inflated to the 2011 projected construction cost.. Wick stated that it WOUld be good fOr the trail t()E)xtend beyofldSt. Joseph to bring more people to St. Joseph. Woecken stated that this would be the last contribution required from St. Joseph for the Trail. December 13,2007 Page 3 of 7 Frank questioned who polices the trail that extends through St. Joseph. Woecken stated that Stearns County is responsible for safety along the trail. Wick made a motion to approve Resolution 2007-048 approving Financial Support for phase 10f the Wobegon Trail Extension, committing the City to a cost sharing not to exceed $ 80,425.53. The motion was seconded by Symanietz. - . . - Ayes: Wick, Symanietz,Schultz Nays: Rassier, Frank Motion Carried 3:2:0 Lumber One -Extension of 15th Avenue: Weyrens reported that tile staff b ;the process for the extension of 15th Avenue NE to CR 1338S required in an executed Dev ". t Agreement between the City of f)t. Joseph and Lumb~r On,e, The Development Agreement th~~ letion of 15th Avenue NE and Jasmine Lane East prior to ~eptel1lber 2908. There weresol11E3issy'~(;:~", "";,i,,JJrnber()ne~ec~ringtr~ nef~ssaryrigh!~of~yvay ,to proviq~theaccess to CR 133'J\s~ res~,!,~~l~:B"e gHQ~;~~,~Clnt~e' elf11Inent ~omain' process to s~curetQe nght-of-W~Y-'That process; howev~r, w stoppedwhem3)~' Rlchter~ubmltted a plan to develop a plat entitled Crescent Hills. This plat was . nttoNorhtlari'" . htsand CR 133 and 15th Avenuewas needed for access to the plat. As the 0 'er was dedicating ',eeded ROW for the extension of 15th AvenueNE theeminerit domain ' ,s was stopped: The de..~rhas since stopped the.proposedplat,'and the ROW must be se' ')w.. '~gain. ,,(.:jdl@}~~ . . Frank questioned why the City got involved in the eminen ...... ' ,aJR:ief9cess. Weyrens stated that it was done,to provide a public street ,and publicr~ht-of-way. Rass ''''''d that it was required due to the traffic flow on Northland' Drive and to accqmm8f!.~te the North \' ;Heights plat. It was the consensus of the 9ityCouncil and Planning Commissioh~~trt~~;:i!e?d should D~{@~~ended. Frank questioned how .' ' changes in MinnesotaLaw relating to eminet.!~tebmaJj)lfit.,withthis prl~}~stWeyrens stated in this situation the City can use the eminent domaiHn~:f:pces's' "';" "rovidingmh.Lstreets. ~;y ~~~:f~:~~~t~. ":':~', ;~::;:";:-;.. "'\:::~~~~f' Ted Schmid, Chief Operatin.9~r~:':.'forLumbe'ff.:t^ ,:R ..mac eai6;~:~~~ouncil todiscussthe.extension of 15th AvenueNE. He stat~gll&~t:"'" :Qle of sigr(. ,.~tDeveloprTi~rhAgreement, the housing market was flourishing and it 'Y~~l~nticipate ", the secd",:,:.;.~~ghase of Northland Heightswould be under construction in2098,,4):i~Mfie time No.:.. u!ld Heights:;:Was platted, there were notraffic controls atGR75 and North land Drive. 'VVff~~~LNorthla~.p;Ji":::if~!~~~8 wereV~qi\~tructed,.. Lum bef aile pulled 20-~Opermits. a year; however with Northl~Q:g.~t'eig.:" .ti~:Yi:f:j~:~:~:(9.Q!y ptliJl~d 23 permits. He !5tated that had this been 2001-2002, a e lots in"'NbIthl;i.;, ei'iHs>>wQ.ma.:rna\J~ been sold. .... ..<...... ...,.,. .,. ." . .... .:: .. :.\(~{t@~it 9 . ""'%~~r$;:t" ,.... '. . . >> ............ / .. . th'~~~~.H~Cil delay the requirement for the extension of 15th Avenue phase two! oped.. Wick , :J~dtha'ti~fu e are only 23 occupied units in Phase 1 at this time; Schmid state' .. v until they have a)M,l?ximaC ,.-85% of the lots sold in Phase '1, they will not be presenting Phase <~~;g~ questioned the1!t~:!.fic im Fig of not extend!ng15th Avenue.Sabart stated that iUs his" . understand~'l9:~!.hat the traffic c,?ppern became more of an Issue when phase two was developed. Rassler stated that in(;:~~9Jtion to the ext~;@~ion of 15th Avenue, the Development Agreement also required the extension of Jas<;:;. Lane wi,tg::;'f:iesame September 30,2008 deadline. Rassier stated that in hind sight, Jasmine La'" ,:~(::;hp"uI9:i~~:ye/been constructed with phase one. . 'J'~::~~:;::f~}~;:~~t:;~:::i~:;~::*-:?' ' SChultzquestioned wtiBZ~r~hs the Developer Agreements. Weyrens advised Schultz that the City Attorney drafts the Agreethent afterthe Preliminary Plat is approved. The majority of the. Agreement is the same foreach development; however, each development has specific issues that need to be resolved. These issues are memorialized through the Development Agreement andrecorded with the _ plat This mechanis~ assures that the specific requirements are completed. He also questioned whether there are any monetary or safety risks for the City which he was told no. Rassier suggested that Jasmine Lane shoUld be built based on the current Developer Agreelllent. He added that Lumber One should meet with Staff to determine a new deadline for the extension of 15th ..... Avenue, The concurred and requested staff met with LumberOne to draft a proposed amendment for Council consideration. . ..... .. . December 13, 2007 Page 4 af 7 2008 Final Levv/Budaet: Weyrens advised the Cauncil that the Final Budget must be adapted by December 2Sth. She stated that the Council is nat being asked toapprave purchases or the Capital Impravement Plan at this meeting. Weyrens stated that the praposed budget includes the follawing new ~~: . · Full Time Cammunity Develapment Director · Part Time Pal ice Secretary . Quarter Time Police Officer (full time hire in September200S) Frank questianed when they will begin the hiring process far the Full Time Community Development Directar and accept the jab description. Weyrens stated that the pracess C9' :i~,gin after the final budget is appraved. Fran~stated thathe wauld like th~ pasitian descriptian to. ir,J J,""gaals and perfarmance expectati()ns" " ,': , ' ,.""", "'" C<',,\, -.";,>,/";,,,dWf:W "~:i:Ni::~~:~. Schultz questlaned sevE!ralltems Within the, budget., ,_(::;:~i;::i:;:>:V' "'j8~::r.:::~:~ ," , " ," , "",Salaries:Schultzquestianed why there is anincreas~J9".bBGncil Sar~r:r;~" ,and stated that he Isnat camfortable increasing his wages. Weyrens clarified that th~::~.~ges far the Co ,ave been predetermined and they are increased based an the aver.?~:e}J'fi'crease in the City ":O!k9 cantracts. The increase reflected in the budget is based an the numb ';'~":iffieetings attended by th~;~Q]ly'!;l,cil members. Frank and Rassier stated the increase is a result af a...,: ,,' nal meeting~.,warkshaps,deV.eflqp'ments and carridar studies. Weyrens added that next yearthereWlir~be additiansEmeetings in 2008 ~~g.:Bbth labar . . . .......;.:,;':'>..'.-.-.;.,. I.': ;''<>:<<<:\':'';' ".' cantracts will be up far negatiatlan. '\;,~ w" "".' :'.:,:'l' Capital Equipment, Schultz q uestj,I~:" equipment which is scheduled to. be purch , Weyrens stated it is nat. The Cauncil will c , the use af equipment certificates. The Equip' Database Manage "A~:' . ,arelEDA remaved from the budget.;:{ and was nat dE!leted. )~~~:~i:lEDA utiliz :. : _\/,.;i..<<;"-< "f<~~~~~~l~e'~,:~-, ,__ "",-,_,,- ,::__:;",:',i.c-:',:,:';:,,';::_':::,'.,. " ::-":,~:>:._:,_:I_.,-:,: . '~. ,_", --: ~:":,, . .. ~kating Rin~:"'~*~;~,tianedt9 s i.~entifie. \,;8&~~. futur~ skating rin~ and if thi~ should not be Included .In the Parl<!3aard,:~~~y'g.g~k:lk~"" ^'"-",,..J~~~~:;~~~~ WJ1:' Inclu~l~n of such In the PubhcWarks budget. Wey~ens st~.t~Q42.B!i;.~ue t~'tQ:~t~:Q,~;~yof park Imprp.&~m.~p~s ~n~ limited resau~ces af thePar~.Baard, the Public W,9f' :~lO;tC.,!~t;lh$~ InclU...,, park planning. THIs IS Similar to. the funding that was utilized far .the Centen. -' -ark Batfi'ros'Stls, WIC ,ncurfed and stated that the departments wark tagether to. pravlde impr . ts and the CrtY.'aE&.pnat " plelyan the Park Dedicatian Funds. Rassier stated that there are ~:';&;;, raf park imp'r'dv:~m:,rnts tfi~~!\~~,~e accurred which have nat been fun?e.d thraugh the Park Baard.', .Qa agreed wlth,Wlp,K~Jhat allttepartments must wark tagether and thiS IS one example. "~:\~~~~~~~~~;~~" .'. .,:~~~~~t~h. Stre'fj'i;f$:';Meeper: schul~:;:questianed the need far the additianal sweeper. Rassier respanded that this ite.m .will ~~'11'iil$~~,ssed fu~~~;tiwhen the Cauncil finalizes the Eq~ipment Certificate. Weyrens clarified that thiS Item IS na"t&fW~sted .,etlU~~ly thraugh the General Fund and Will not affect the levy that must be appraved. '~~~Wlfi::;:Bf::: "c.' '. pasedfinal budget includes the Palice Dep~riment SUV: Questioned if the SUV is part af the General Fund budgetar the Equipment Certificate.Weyrens cl9rified that the SUV is partof theEquipment Certificate,which willbe approved ata.later tilTle, . . ,,- . -:'- ,.,':-, ,',"'- ',':'- , ' "-.:,, Palice Officer. Schultz stated that he has seen little justificatlan far theadditianal palice afficer. Rassier made. alTlati,oll adopting Resolution 2Q07..047 appraving the, budget for 2q08. The mation was second~d by SYITI~nietz. . Ayes: Rassier, Symanietz, Wick, Frank Nays: Schultz Motion Carried 4:1:0 December 13, 2007 Page 50f7 State Rail Bank License: Sabart advised theC~uncn that when theSityconstru~ted the 2003 Trunk Watermain, they were required to secure a permit through MnDot to place the watermain along the ' Wobegon Trail. At that time of application the City paid the initial fee ~nd received a permit from MnDot to install the watermain parallel tathe Wobegon Trail. When the project was completed, SEA o~'behalfof' '. the CitymetVliithMnDot representatives to close the permit. 'In October 2005, the Cityreceiveda.letter from the MnDot stating that they were in arrears with the lease payments for right...of-wayalong the' Wobegon Trail. The Cityis previous Engineer, Joe Bettendorf, then sent a letter to MnDotstating thatthe City was unaware that a permanent lease was requirement forthe installed laterals.. Bettendorf further questioned the requirement as basedonthe MnDot fee schedule, only roa, . t-of-ways require a lease, Once the letter was sent, the City did not hear back, assuming1helease, I. dead issue. Now, with theNorthl~ndSi~Jhalpg~fptbj~ct,the .issueHas>'c6m~Ud~:""w' . .eslghal instailatiancr()ss~d the Woebeg?n Trial. requiring a permit..Y\'penme p~rmit\Y~~ rE!qH;~*!e'd ':::;:,;'.,:lW y.'as infprmed their was the outstandln9 matter of t.helease for the 2003 laterals. Sab9.r:t, stared thatst~ffj!l? workmg to resolve the issue. According to Sabart. the City is proposing to buy tha<<''':~tlbn of property':"'-""'>" he State as ,it would be less expensive than making the lease payments. Wic, tionedwhetheror" eCity signed a : lease to whichWeyrens stated we did not. Sabart adg t, had they known abou ";, ,:,v,....required lease. they may have relocated the Watermain.'" %;;~~~. ' . ".:.1 - "_.~":~~:$'~S~{" . R",BEPORTS ,!;",.....x..\ . . . '. '.. . '. . .:~lJl(@tg~;;{):l,:'-~h . '.' "'%::i::,.. .~, . . APO: Rassier reported that the APO is' in the '.~ess'6fi~joenti. ing the'~p~Qjects for 2008 of which the' Wobegon Trail Project was not P?lri oftheir reqU;:':"..,.. Y'iii8~:::;' . ,/:::f~i@;$:i:::::::i:;:. \:f.:':'.. ' '. :i1N~~l;r APO: Rassier s~ated tha!A.2~tfii~?i'u'aiYi~\:.}:~~tt Mar~" '.; :'the APO CHair will be heading to Washington to see about possible trans:pOf:fatlon funchn~I'Jor proJec. ... the St. Cloud Area. . ... '.,. .- ::.:-, ".-;.<:.'.-- ,.: ':-::' _ ,\~t:~~:~:::~~~,. ~ ~~i~;:~:.;:~~"'-~': :., c', '; .';:;::;:~~;::}\' _,' '(::.<_" "':.- . " APO SuHdiriq: previb~8gj~:H1assierrepl~~~dthafthe dltY~Qfst. Cloud was in the process of selling the building in which the APG:~W~:ts,~rre,Qgx1:lglf&"i:~I;l;:t!:~::e.9.,~e~:ilhat the APO is looking to purchase the building' and it will the ..:,:,be asseft01:aU::oNttfe' cities'lhat;ar.:e:~:m~mbers of the APO. ,.,;;(,::;::g:8@;,} "":::~mf~t::e' """':"i:i:~W '. ",:.""''' {i.~.'i.!l-v""'\:(K:~W~;\COUNCIL REPORTS;' "'.1!"')~'>>' ,.. _ Sy,'Z '<:(, '0~: \0,. . ~\i% . ":'~ ~\ ,,;. f:,':';i.. .... :'p..~.. _ _ _ . ""r''':~-;~:~~~~~~~:'':::':::::''^ APO: .:''':';' ;..!.etz reported tha'f:i!D~ Full 86#f(j meeting has been cancelled. "v;.;j~i~". _, _ _ \;;f:~~~~~~~:, Budqet: Syrria9.!~:!t.: thanked st~:ffiff.pr all their hard work with preparing the 2008 Budget. WICK 'ilJfI'%;#Eil Plannino Commission 'Mw:gtihg: Wick reported that the Planning Commission met again to review the R1 ~t.;,- . . - '. - , '.' :. - . _ _ . _ .':' ",' . . " .... '.. . - ..' c-' Rental Ordinance and, at that meeting, they found thatthere were issues with the Hental Ordinance as well.. They.a.re workin.g 0.. n so. me Ordinancecha.ng. es, but will need .mor.e. time t.o a 110. w.. for. the. Pu. b. I.ic.....'.'. Hearings to be held regarding the changes. They are asking that the Moratorium be extended another 90 days. < ....... '"'. .... ", 'J' SCHULTZ Stearns Countv Recreational Association: Schultz reported that they discussed summer recreation. . ". -..... -,. - . - .. FRANK December 13, 2007 Page 6 of 7 EDA ReDort: Frank stated thatCentraCare may relocate to the proposed site for Coborns. He questioned whether or not Coborns will build on that sit~ due to the Super Wal-Mart and Sams Club being built. Weyrens assured Frank that they do plan to build; however, their timeline has changed.' .' .... - - - ' -' - , -' - Re~tal issues: Frank stated that there have been some ongoing legal battles with several property owners operating unlicensed rental properties within the City. He stated that he received a phone call from the St.Cloud Times with questions relating to the rental issue. Frank added that there will be a story in the Times as welL Council Packets: Frank questioned Weyrens as to whether or not more COR~, /'(<'" .f the packet could be made available for Public Inspection. Weyrens stated that packets can b~/'i1:,costly to produce, especially when color copies are included.' Most Cities have one pac~,~f~t9;r.:"review.' Most of the infpr.llJfltion prysenteqI~p'acedonth~screen for those.in attendan,g@;;mp~$~~;~ching at home. . , , - .- .-. ", _c""':''''. ,;,;';:-_",:,~_,,', _ _ ,', ' _ ,,,:\:~':'-':"-:'-:":':;.;'..i1:1;~~~~~:~'~,' ;-" 't~:::;}~:~ih~~. ADMINISTRATOR REP, 'FS'. "')~~:~:~'i:::~ ,. . .' .. . . . ./ '~~~~tt}~h,. AnnualAudit Weyrens presented the Council with the el}~~'g:~ment letter from KO'ZtmJe accounting firm hired by the City to prepare the annual audit. Theantl9fR~J~tJ cost to prepare the 2ot)Z~i~H?ited financial statement is $ 28,000. Weyrens stated that in 2006 ,c6sFestimates from other firms were:i':teviewed and they costs are very similar. As K9V.is famil!ar with th"g:S@.:!f~:;i,~oftwar.,~:i:g,~OC?~'Process, WeyreFtsp) recommended the Council authonzeexecutlon of the, engad,' ,';:;' ''ijer as presented by KDV. '<.;., Wick made a motion to authorize the ex'~aution of the engeinent letter between the City of St. Joseph and KDV for audit services for th~?f'::': " "2007 ata co~r"f'~,28,000.OO. AdditiohofNewPolice Res rves:Pol .' ,'hiE!f Pet ...ky requested authorization to expandthe Police Reserve Departmenttft*ijf"the curre~t R%~Jto .nine. ,,:,;::E,},tz questioned the need forthe additional Police Reserves. Jansky stats.dJhat they wllLbeylosmg a few'of,:}the current reserves and as they are volunteers '_ '" __ ) ..'-,' ".__' '_ ,- . ,_' _,.'. "'j'."'l.'N~'y~' .' .': _ .' . -,." ~,.V""t;'h":,\,...t1(""'.._,,.:.,., _ _,' '. . '. "N,,''',,:,~,,",:''-' . " ":',..'," .- - -,' _ ',' , theycan~ot always,help "W,m~:~pen:g~g:;~%5~"~jmgn~Jl~.,~it~t1he large events that have been held within the Communlty,;.'n:]~:ngH{:~,2an be;:sgl%t&~'SO thafnot:::9!,!&Q}F,,fnbers haVE! to work each event. ~,.:.~::.~;,::.;\,,:.:,:.,:~:;:{y:,:,:~:{,:,;.~::,,:.~,:':(':~:'>:~\:, _ 'J,,:.}:,~:.:,):.:,:> _ . . Wick ma'aW~:i~:'r;:;otioH::;tairappro~~Jffle expansion ofthe Reserve Program to nine members as /.ft,,'/'\'1"'I.'.v~.'. . ..'J,r....N,'. ,,'. ',.. \'....<'1...~.~~..'/o, requested"'by the Police:~Phief. TIi:e:ifnotion was seconded by Symanietz and passed unanimously. ~~i~~~j~~~~;;~", \'!;:W~~fi~~~~*:>" '~..~.::::~~~~gg(::::'i" ' CapitartMorovement Plan - t1Hoouts: v\igYfens reported that the Park Board has recently meet and discussed"ttf~;;tlJnding shortfall~~fgr~,.the dugouts at Schneider Field. Pat Schneider approached the Park Board seekinff::$;;:p"OOO in fundirljg;M~he amount ofthe project he is short. The project included the demolition and'Hi$:Q,~~ruction ~h'm~~ dugouts for use at Schneider Field. Since the dugouts were being expanded, the Pa'fKtg~2,rd .9$.t~~d to reallocate funds for the Cloverdale Tot Lot to cover the shortfall for the dugouts. ";;;i;:~::~:' ;:if.:r .~::.. r , . . Wick stated it ishisopInion that fynding the shortfall for the dugouts isnot an appropriate use of Park Dedicatiol1.Fees..!he Statute. requires anexusbetweenthe improvement and fees collected. Schneider Fi~.ld~ are located ipan are~'vVheredevelopmentIs not occurring and he questions whether or not the expansion of the dugouts is capital or maintenance. He further added that Mr. Schneider approached the Council and the Park Board and stated that no financial assistance would be needed from the City. Wick stated that in reviewing the projected expenditures items have been completed and not billed. Therefore Wick questioned if the shortfall is $ 3,000 or an amount to be determined later. ~;_.~_"'-'-.'_;:'::_:_-,:'i',<:':,'--_:~,:",_,:.'~;,:';~'>_:::..:i:;-:";"':_- _ -':.' ,:,,'--',:; -';'"-'_.... ." -~'.:;;:-.. __ :>',<::,<:- "_' Wick stated that the St. Joseph Recreation Association has had to re-pay funds from the City and he suggested that a payment plan be established with the St. Joe Saints. Rassier agreed with Wick that if the City does pay the bills, that it be done with the anticipation that they money will be paid back. December 13, 2007 Page 7 of 7 Weyrens questioned whether the City could pay the bill to Lifestyle Builders for their work as it has been completed. The Council concurred that once the agreement has been finalized with the 51. Joseph Saints, Lifestyle Builders could be paid. Wick made a motion to table the issue until January, allowing staff the opportunity to meet with Schneider to draft a loan agreement. If a loan agreement is reached, the bill to Lifestyle Builders is approved for payment ($ 2,999.00). The motion was seconded by Symanietz and passed unanimously. Liabilitv Insurance: Annually the City reviews the liability insurance and pa ',' ;~tl;le review is a waiver on the tort limits. If the City waives the tort limits, the amount maximum am wat injured parties can sue the City increases. Frank questioned why the City would waive theta, " ',' for the Liability Insurance. Weyrens stat~dthat not waiving the limits minimizes the exposure,f8;::';;'''i,~{qJ}Y, ,FurthElr if they are waived the insurance premium will increase. s::Hiii%i:i\', "'~;~:!:!,::~~:i:,:\ , .' " ','" .' ,(.l;, "x::::j!ii' " ::::;" Wick made a motion to authorize the Administrator to ~j9:ij#he Waiver forrrijt(Q,.~ticating that City does not waive the tort limits. The motion was seco'1,{;1 ';'PY Symanietz and p~~~p.~ unanimously. , \:~:;:;x~;~~:::~\. b'O "'~':':':':'~):':':"~ H.uman Riohts Init.iatives: ~~yrens. advis~d ~he Cour~~, , St. Josep!f':;:?t. Cloud andW~'l~:(,eark m~t to diSCUSS Human Rights. Originally, It was indicated that" o,<;:al hum . 11ts office would of(€lr' educational outreach to the community; however, that is not the case:" "', ",01)' .. 'efit of a local office would be enforcement. Weyrens stated that resident~. could open a c ,.:;~j;tm~;;'i:' "cloud if there were a local office, but it would be handled by the State as they ar,i:~'~;QPHgated to prmiid'efthose services. She added that the only cities that are currently participating are stq~JP:G:~;i;:Mi~ite Park a'ri~~j~t>, Joseph. Weyrens stated that there will be more information to come. '~~;:%i~h::':"^':;i;ltl\i*;*:~::l@ff~~*%;::;"" " ",;;:ih),:,.. PlanninQ Commission - Rental HousinQ: Weyr~:q~, stated:dl:ilatji1?:(~y',jously.;;tffi'e Council placed a Moratorium on the owner occupied rent ,.",h,M:"'s,e in the R1'(:Z6ning:fmi~lrid;:'Tffe&B.I~nning Commission is ','''\'.',X,~' Vt,',!i,^,-, ,/l.,,,.'j.'......(,' ",'y'N,'.'/,!,:. recommending that the "uni"". tended fori:atil:~dditional 90tlays. \ ~... ' i{;:::~:~::~~~\ ":::~J~~~f~~:' Frank made a motiq}J};,.Q"extend the ~~DJal houshi"gTro,oratorium in the R1 Zoning District for an additional 90 days as~:re'commend~d\i)y the Planni'ijgt,Commission. The motion was seconded by Wick arid P:::::::i:{:~',: a nlri1~~t\t~~:;:I:~tl!fJ!'~n:mU;mjDiI:l'i[@!M~%:::~M:~::'~ffi~~;' Schedule~WVorKsh6PtYYeyreh$,:~~:qyised the CounciFtnat she would like to set up the annual all-day work~':!~:f':";:' ~:~~b~~a;~~~~1~~~:", ,."~q~~~~~:~jl:lb;.,,, ~i>~.~:~l;',,, February 20 \;::i:~;~::)\ "';~:)i:~:8;:'"" The mor&:t?', ortion would be)ig;~1 settiil~#and the afternoon would include discussion on infrastructure and plannr, '":",,'>(:,,; , .,', l~:::;:~:~::::~ I ,,:.~~.~,:,\, ;\,:.>:~.',:.:.;. Adiourn: Symanr~~Jnade a 'I!9~fon to adjourn at 9:15 PM; seconded by Rassier and passed u nan imously. ""~;~~tjl~it\::\,..:.:j~6~~!~lpi' \'~::::~;<:~::,;;:::::~:::x:k:;:'~" '-';~:;:;;:;:::::}:~~::~:" ~'>\\':'x.,:<) '.'\,'" January 3, 2008 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of 81. Joseph met in regular session on Thursday, January 3, 2008 at 7:00 PM in the S1. Joseph City Hall. Members Present: Mayor Al~assier, Councilors Renee Symanietz; Dale Wick, Steve Frank, City Administrator Judy Weyrens . City Representatives Present: City Engineer Randy Sabart, Public Works Director DickTaufen, Finance' Director Lori Bartlett. Others Preserit: Katherine Kraft, Grace Donovan Public Comment.s to th..e Aq. enda: No one p.resentwish.ed to comment . c,l <-:-'-"':"'__""-'.,,i'_"'o,._'_', ,<,'_,.""-' _.,~$:""'" Approve Aqehda:Symaniefirnade' a motio,rl to appr()ye, the ageQ '", additions/deletions: '......,i> ...........'.....' ..<' ".. ," ." .'<'. ....,., -I Add,' .. 7,' Police Report for Bar Violation, LaJ?:J~yitte ", Change4a Remove the minutes of Novembe,r.~!9,l~and Decembe;,: 2007 Delete4f ". The selectedcandidatechose.l1a:t~uracceptthepositr \~",!t.""'''Y,,''l!..,' , ..... permanent part-timeRecord~S::ecialist. The motion was seconded by Frank and passed u'l1 M d Ad.... tR'. "~"" i" "'~' a: .ove to mmlstra or epo i~, ::#:~~~:ro, . '::::i~~:::::()\ b. Bills Payable - Approve check' [!1 ers:'::q~;~1,Q~03978~:1;M~"" ' c. Transfers - Authorize the trans e:t.$:,relating~19lletJosing'~f:'completed construction and bond funds and{6.BEar-rect an OPEt';:':':; 'ng,:~~~iJ{sf~'fft:Sm1;Qctober 2007. d. Moved to Admflii~lfift6kRe orts ~t~@?:~~".''';;(;$:~9'' , _'__;,,' - -' _,,'.., ,.:""~'''''''if"""""_:":,,,,.,,',;,'rn'r.~,.P, ..,',','. J '1//' e. Moved to Ad:mhlistratoit{:epor1s .. .', , , f. Deleted'\'(1:~~I:~ll~;:v: ..:.:i~lil,i'l .'. The motion was seco~:~fii:thby Fr:a6R~:~~6"aW~as.$~d unanImously. ""iX ."'. jji. .:~~;~~~~dR~RTS . 2008,Ni~Y6r APPointm~Wt~Ilg,?SSi~f;$!?l~d that he understands that there were some concerns about the appoi1r"" ts as they were:"i:r"',$,ented~t9an;~ Councilors. He spoke with the City Attorney and was advised that the',-.;/,j:lJ9 Mayor cannot, PPoinfsQ::iby the Mayor; rather the Acting Mayor must be chosen by the entire Coungith., MN State 412. states that at the first meeting in January the Council must elect an acting Mayog:.:t-ret~yiously the a,,::.m:9 Mayor was placed under the Mayor's appointments, ratified by the City Council.rH~(~fpre, the GQff@CiI will act separately on the Mayor Appointments and then the Acting Mayor.\'::~t1~~tf~~h:,,;(' i~N:5Wt Frank spoke upwith rcir&.r. ce to the appointmemts. He stated that he received an email from COuncilor' Schultz asking that the ap'pointments be delayed until the next meeting as he could not attend this meeting, He alsoquestioned whyGouncilor Schultz.was removed from the Park Board and replaced by Symanietzashe has the expertise in parksandrecreation. Further, Schultz isa memberof the' Recreation Association arid in his opinion the same Council person should be representing the Park Board and Recreation Association. . According to Schultz's email, Frank stated that 76% of the appointments are held by Rassier, Wick and Symanietz with only 24% being appointed to Frank and Schultz. Frank stated that he understands that Mayor Rassier is appointed to ,several of the committees simply because he is the mayor and he is required by statute to serve on that committee or due to the makeup of the committee. . . . . . January 3, 2008 Page 2 of 4 After looking at the different committees that each of the Councilors are appointed to, he questioned why he only has one appointment other than that of the hiring committee which all council members are appointed. Rassier stated that he was told by Frank that he was unable to attend certain meetings due to his schedule. Frank; however, stated that his schedule has changed since that conversation. Rassier then added that generally when a Council person is appointed as a liaison to a certain committee; they remain the Council liaison until their term expires. He also added that some committees go hand and hand resulting in more appointments for some council members. Frank again questioned why Schultz was removed from the Park Board and replaced by Symanietz. Frank expressed his frustrations with the appointments to the different committees. It seems as if the same people are being appointed over and over again. According to Frank,{:m~py citizens are unaware of the openings on the different boards/cornmissi,olls. Weyrens stated that ilNi.~~Y)utin the Newsletter that all citizens received along with their utility bills. For exa,mple, Frank stC3,:l@.~:(tnat it seemsas if the Pianning Commission is made up ,of mostly those involved intonstructiO!laI19J1~;~Y:~:t9Rment which he believes is wrong if the committee is made up of mostly individuals with the ~,~m~$::tntef~~~~~:,:frank continued to state that the same people continue to be appointed to the differentcommlttees aiio::;Jj'ad he known that there was only one applicant for the Planning Commission,he W9,!ilJgt~ve tried to fjrlH~9!b:l?rs who would have been interested in serving. Frank also stated that hewas "'R~n off of the area citie!'s:#neetings to which Rassier indicated that it was not listed as all members'g'ked to attend. Rassier"61?tmed that Frank was not removed from any Committees. "", ":(:2Mk:;~:::.;, :.:,:>" ....'...'/:....,..." . _, _ _ :J.:~~:$~:rt Rassier stated that he spent considerable time reviewin::,apPoi.h ' .~::: alking to BoardlCommission members, community members and staff members., .Hefu..:......N;.,' '''''':~r~:H that members of the Community have volunteered to be on various comm~~~'" With regard t\:/ ,';"'. ame people being appointed to the Boards and Commissions, Rassier stated ' .unteers witrP~xp.lring terms were asked to re-apply if they were interested. Appointments were n :,,,: '\ ',:,~se a terffiilW::~~.. up and they were already on the committee. Frank stated that he is not questf' gthpj''' f anyori~:::voJunteer,rather he is frustrated with the process and does notfeel,he has bee . en.th."':' . t6..~~~fve on any' - Boards/Commissions. . . ,.... -0 _. "_.-"'. oilltments.with the exc~ption of the Acting eO \'&., rrors ,with the terms for some of the positions ;JWfens stated that she Would correct the errors. ..:~~'" .", Motion Carried 3:1:0 "',,> . ;')If/" . stated"iltijat he would be abstaining from the discussion. Wick .tinue to abstain from future Council decision making. Frank responded :;appointmentissue. Rassier questioned Frank as to whether or not he 'ant. According to Frank, he just stated he would not be participating in ....n,inate Rick Schultz a~ the Acting Mayor. The, motion was seconded by ,. .. ,',.-,' , .. . '0 ...... ",:,' ",: -c':""""",. - -:. -' '...c:. '. Discussion: kassier questioned Wick as to where 'that nomination carne' from. Wick replied that he nominated Shultz to move the process along. It seems apparent that no one currently at the table will receive support(herefore Schultz is the alternative. He also stated it is important to move forward and not dwell on this issue. Ayes: Rassier, Wick. Nays: Symanietz Abstain: Frank Motion Carried 2:1:1 January 3, 2008 Page 3 of 4 ProiectUpdates: Rassier reportedthatthe signal lights alongCR75 at 4th Avenue are up and working. He also added that the water meter replacement will begin this month. Representatives from Midwest Testing will be knocking on doors to replace thewater meters in residents' homes. . ~>' . ',' .' :'. COUNCIL REPORTS SYMANIETZ LMC Plannina Board: Symanietz reported that they are wotkingonfinalizing theirtopics for the annual LMCconference which will be held in Rochester. . ",: ..... ';..~: ,.." ", , . ,', ; " ...di:;t. AOMINISTRATOR REPORTS:~. "\'{~i;'~:~~/"" .~~rY Public Works Director Hirina Update: Weyrensadvised the i1that the ap Public Works Director ended on December28,2007 and' .lications were rec . applicationS, nine applicants have beenchosenforan' lew.These interviews. '.- e place on January 8 and 9and the Hiring Committee, which c f the entire,Council!will be l'c',.",".-, WICK - No Report FRANK- No Report CounCil Workshop: According to Weyrens, the Council Q,f,.... it will take place at the new Water Filtration Plant in the me"'::' 4(a) - Minutes: Frank stated thcH hepLlile hutes from No an .er 15;:i00Tfor discussi6nbasedon - - .' - ." "i\...'ti.~,....~} a letter that the Council received from the S "~, " JI.9o~ Group~q~%*:?.tated that they would like the letter that they submitted to be attached to th :~lnute ,q'~~tglht!.nal dra'ijA%y',~yrens stated that the minutes accurately capture what happened at that mee ,. . .::~~.tM~0n~celV'i;ja after the meeting. She stated that in reviewing letter and th,' :t!1.al/.. itappe. " re cOh'~J~t~,pt. Frank concurred that the minutes are similar. WeYr(!'::'~:" :i,fO:~t. the Resq:.(..Al:' . adopted by"fne Council, will include an Hlust.ratior which can be forward fgl1r:';:':1S1'ew. Rass...... tated th.~;!!b.e letter from the Action Group will be placedrn the Field Street file. 4j~~t.. '.M'., M..,'iBil~9~\ . Symanietz made a motl6.if::!.q app'(gX;..,.:L,::~nn.In!Jtes 6ta~ovember 15,2007. The motion was seconded by... ... k and p'a~~.e Cu......'a.iiirri'O'Usi}? .~~:.:'ly ~;.~:::~{'" lj~~ '},~ - -l.. 'J9~~:: ~ '. "' :~y . 4 d - CoHtF ene' .... clank P j{~~. this item from the Consent Agenda and stated that he does not see aliy:::pHanges that are""'essaryg;Rassier stated that the EOA has requested that when the City hires a perrt.i:~^n.ent Community O'git@Iopme"fff}tiirector, MDG would continue to work with them for 20 hours. ""~';~~~;~~;l:bi' '.:'~:t~~~~~~~~~:!. ,...::.;~~r.~~~' Wick matU;I~;::iwotion to appr~~lithe Contract Renewal between the City of St. Joseph and Municipal Dex~np'pment GroupH!\IIDG) to provide economic development services. he motion was seconded by Symanietzand::Ji:ii'ssed unanimously. ..'.::~:~{;~~~~~~::.:. . J:.~:~8~~~~M1p:;: EDA Annual Report:';;:F$~DJW99'e5tioned the EDA Annual Report provided to the Council for review. On page 6 of the documeritf'sJ9'ere Was a table illustrating the change in tax base composition over the past five years. It appears thafthere was a decrease for the Homestead Residential properties and an increase in farmland. He questioned whether that was due to work done by the EDA or annexation of township properties. Wick stated that the table was included as a snapshot to show where the City is sitting based on different tax bases. He also added that Frank was correct in stating that the farm percentage did increase due to recent annexations. Weyrens stated with regard to work completed by the EDA, they were instrumental in the development of the Buettner Business Park which is near build out. Frank made a motion to accept the 2007 EDA Annual Report as presented. The motion was seconded by Wick and passed unanimously. January 3, 2008 Page 4 of 4 4(e) - Gamblina Application: Frank stated that herequestedthisitern be pulled from the consent agenda as he is unfamiliarwith the Tl1underin Tom's. Tauf~n clarifiedt~at they are a turkey hunting group. ,- , '."-.". . :,' "", :" '. .,...... Wick made a motion to approve the Lawful Gambling Appiication for Exempt Permit submitted by the Stearns County Thunderin' Toms for an event to be held at Trobec's Event Center on March 29,2008. The motion was seconded by Symanietz and passed unanimously. liquor Violation - La Plavette: The Council was provided information for a recent liquor violation that occurred at the La Playette. Frank questioned why the Police only arrested six minors as from the Police Report it appeared there were many more minors in the establishment. Rassier stated that when the Police arrive to conduct bar checks the minors generally try to escape exit 9.y!:me back door. He added that the Police cannot check IO,'s of everyone in the establishment, so. it J~iRJ?J;t6 their discretion. Rassier stated that the night of the violation, the establishment held an "Ugliest;:Q.5tJstmas Sweater Contest"; Frank then stated that they need to re-think the name of the contest:~~J~\9m~, may be offended by it being called the "Ugliest Christmas Sweater Contest"'- :i:~x~~Wi. !\:';N~::t~t, ...... .,. ............... ..... .'. .i;.:..,~*l%W~y"..:.;~:~tMlk:", Frank questioned how the fine amount was determined to V(l~iqn;:Weyrens state:d~Jti~~ it was based on the alcohol matrix that was put in place for these types of situafions. He also questionoea}why the bar was not ,<.v.....'."x.:.X?. . .,...'....:N'/Oi~... shut down as therewas nobouncerand.the owner wa . 'ij~vailable by phone. WeyreQ$;:t?~sured Frank that the owner is taking this very seriously and that h" . een in to speak with the poilO:e';,:Chief - . ... . ~'.'{h.'.~'~..i. .-....,~_>'..,~ - - '....,i'..~,',/.~.., . regarding the situation. Frank questioned whether or 'ii~t}mat 12 mqgm,$vstarts after the violation or at the beginning of the calendar year, to which Weyrens statecNt?'. .w,".....~::Of the violation. Judy Weyrens Administrator (<, . ',,:. <~:j~~~~~.,. ..'~:;tl~t~t~~h< t;<""f~'; ....%~:.:1~~tt1f~f: .'v;":