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MEETING DATE:
March 20, 2008
Council Agenda item 5
AGfNDA ITEM: Dutdoor Liquor Event, Sai's Bar
SUBMI7TED BY: ChiefJansky/Administrator Weyrens
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Administrative Committee for the
City and College/Universify is recommending approval o# the Outdoor liquor event license. The
Administrative Committee for Ciry/College Relations is comprised of the City Administrator, Police Chief,
Mike Connolly (Dean of Resident Life, SJU) , Jodi Terhaar (Dean of Resident Life, CSB), SJU Security
Director Shawn Vierzba and CSB Security Director Jim Schumann.
PREVIOUS COUNCIL ACTION: The Council approved the similar permit in 2007 for the Senior Farwell
and the event was successfuL
BACKGROUND INFORMATION: As most of you are aware, the Friday evening of graduation weekend, in
a very active evening requiring consider planning. This evening has been entitled Senior Farewell and
the College and City have been working on managing the evening so that the students can have a safe
event. The problems arise after the liquor license establishments close and the patrons gather to say
their final farewells. .
The Committee acknowledges that the students will naturally gather after the bars close and a
designated area needs to be determined to allow them to gather and say their good-byes. Last year
was the first year that an event was planned for after the bars close. An outside beer garden was
permitted and the College added iighting and satellite facilities and after the bars closed, pizza and pop
were served outside in the parking area. The event was very successful, therefore, the College is looking
for a similar outdoor event for May 9, 2008.
Coilege Representatives and the Student Senates have been working with Sal's Bar to plan a safe event.
The following page is a summary of the event they have planned. The event will include an outside,
secured drinking area that will stop serving outside at midnight. At 1:00 PM the College will provide
pizza and pop to the students in an attempt to keep the students from finding their own activity. While
the attached indicates the event may go until 2:30 AM, we are cautious not to advertise a"to/from"
timeframe, as we want the crowd to disperse naturally.
As you may recall, the Liquor Ordinance allows each license establishment to hold one event per license
year past 9:30 PM. The Ordinance requires a public hearing and notification to the neighbors. Attached
is the hearing notice that was published on March 7 and mailed to property owners within 350 feet.
BUDGET/FISCAL IMPACT: None.
ATTACHMENTS: 1) Request for event; 2) Hearing Notice with map of affected
Property owners.
REQUESTED COUNCIL ACTION: Issue a Temporary Outside Liquor Permit to Sal's Bar for an event to be
held on May 9, 2008 between the hours of 9:OD PM and Midnight.
. CITY O
wWw:cityof stjoseph.com
City of St.loseph
Pubiic Hearing
F ST. OS~PH
1
The City of St. Joseph shall conduct a public hearing at7:00 PM, Thursday March 20, 2008 at
~ucly Weyrens t118 $t. Joseph City Hafl. The purpose of the hearing is to hear all persons present upon the
Adm~r,~scrator proposed outdaor event to be held May 9, 2008 at Sal's Bar.
Ali persons wishing to be heard will be heard and oral testimony with orai testimony limited
Mdyor to five minutes. Written testimony may be submitted to the City Administrator, City of St.
AI Rassier Joseph, PO Box 66, St. Joseph MN 56374.
Councilors Judy Weyrens
Steve FTank Administrator
R~~k S~h~lrz
Renee Symanietz Publish: March 7, 2008
Dale DUick
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zs College Avenue Nort.h • PO Box b68 • Saint.~oseph, Minnesota 56374
Phone 3zo.363.72oi Fax 3ZO.363.o34z
Proposal for a Beer Gazden & After Hours Gathering
for College of Saint Benedict and Saint John's University Graduating Seniors
Friday, May 9, 2008
Sal's Bar, working in collaboration with the College of Saint Benedict and Saint ~ohn's
University, is requesting a permit for a Beer Garden in the parking lot on the eastside of the
bar on Friday, May 9, 2008 from 9:OOpm to 1:OOam. This day is traditionally known as
"Seniar Farewell". Beer will be sold from 9pm to midnight (12:OOam). After midnight,
patrons may consume a drink purchased inside, in the outdoor beer garden. There will be no
band or music outside_ Sal's management will contact all surrounding neighbors informing
them of this event.
The Beer Garden will become an after hours gathering space far students. Beginning at
1:OOam, students would exit the bar into this fenced area where they will be provided with
free pizza, soda, water, etc. This "after hours" location (1:OOam to 2:30am) would be the
gathering spot where students could have some food and non-alcoholic drinks and disperse
in a slow and staggered fashion. The goal is slow the exit from Sal's, offer some sobering food
and drink, and provide students with a place to gather other than the city streets.
This proposal has been developed through several conversations involving Kyle Schneider
(Sal's), Chief Jansky, City Administrator Judy Weyrens, Michael Connolly (SJU Dean of
Students), Shawn Vierzba (SjU Life Safety), Jody Terhaar (CSB Dean of Students) and Jim
Schumann (CSB Security).
Set~iTp:
•- The parking lot will be illuminated with portable lights for the event.
• A double snow-fence will placed around the perimeter.
• Porta-Potties will be rented for the event.
• A tent will be erected in the parking lot.
• Trash receptacles will be placed in the area.
Staffing:
• 2 FT off'icers and 2 reserve officers will be hired to staff the event.
• Sa1's will be responsible for carding all patrons entering the beer garden and sexvin.g
all patrons.
Clean-uv:
• All trash will be removed from the parking lot and the adjacent streets cleaned by
8am, May 10, 2008.
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Sai's Outdoor Event