HomeMy WebLinkAbout[04f] Resolution 2008-006c:rrr oR s~r.~c~crtt . .
Council Agenda Item 4(f )
MEETING DATE: June 5, 2008
AGENDA ITEM: Resolution 2008-006 -Authorizing the delegation to pay claims prior to
Council review.
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 412.271, Subd. 8 authorizes the City Council to adopt
a resolution delegating authority to pay claims prior to City Council review. The City must have
established internal controls in place and an annual financial audit from an outside CPA firm or the State
Auditor to have the stated authority.
The Council authorized payroll and the related withholdings to be paid prior to Council review when
approving pay schedules and personnel contracts.
Some vendors do not allow many days to pay their claims timely to follow the normal process of
presenting the claim to Council prior to paying. Finance has attempted to lengthen the time to pay the
claims, but some vendors cannot change the billing period in their systems to accommodate us.
Finance is requesting approval of this resolution to avoid late payments. The established internal
control procedures of checks and balances will be followed when paying the claim. A listing of prepaid
claims will be presented to Council at the next regular Council meeting. Finance will only pay claims
prior to Council approval that would otherwise be late. The payments will be either an electronics funds
payment or a paper check.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
None
Resolution 2008-006
REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2008-
006authorizing the delegation to pay claims prior to Council review.
CITY COUNCIL RESOLUTION #2008-006
RESOLUTION AUTHORIZING THE DELEGATION TO PAY CLAIMS
PRIOR TO COUNCIL REVIEW
WHEREAS, Minnesota Statutes, Section 412.271, Subdivision 8 authorizes the City of St. Joseph
to adopt a resolution delegating authority to pay claims prior to City Council review, and
WHEREAS, the City of St. Joseph intends to pay claims made against the City prior to City
Council approval.
THEREFORE, IT IS HEREBY RESOLVED:
1. By the City Council that the authority to pay claims prior to council review that meet the
standards and procedures established by the council has been granted to all authorized signers of the
City.
2. The City Council requires a list of all claims paid under this resolution shall be presented
to the council for informational purposes only at the next regularly scheduled meeting after payment of the
claim.
Adopted this 5th day of June, 2008, by a vote of in favor and opposed.
CITY OF ST. JOSEPH
By
Alan Rassier, Mayor
By
Judy Weyrens, Administrator