HomeMy WebLinkAbout[05] St. Stockrrrv oP sr.~~~.tia:rH
Council Agenda Item 8
MEETING DATE: June 5, 2008
AGENDA ITEM: Outdoor Liquor Event
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: N/A
BACKGROUND INFORMATION: The Ordinance requires notification of the neighbors within 350 feet of
the event. In this case the only mailed notice would have gone to the Monastery of St. Benedict. The
City did not receive any complaints from last year's event. The Police Chief has reviewed the requested
and has made the necessary staffing arrangements. Additional staff is needed as last year the event
migrated to the downtown area.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Letter of request, map
REQUESTED COUNCIL ACTION: Approve the outdoor event as requested.
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Judy Weyrens
City of St. Joseph
Dear Judy,
COLLEGE OF
Saint Benedict
Inspired Learning. htspnhzglives.
April 15, 2008
I am writing with information about SaintStock 2008 which is scheduled for Friday, June 27`s at the College of
Saint Benedict, requesting a variance from the City of St. Joseph's ordinance that all live outdoor music must end
by 9:30 p.m.
I am requesting on behalf of Saint Ben's a variance for outdoor music to be allowed until midnight. SaintStock is
scheduled to run from 6:00 p.m. to 12:00 p.m. There will be a total of 4 bands playing throughout the evening on
the "mall" area at CSB (see diagram).
In addition to the music, food and beverages will be available for purchase. Food will be provided by CSB Dining
Services and Gary's Pizza. Beverages will be provided by Bernick's Pepsi but served by CSB's professional
catering staff.
The entire parameter of the event will be fenced off and monitored by CSB security. Once again, SaintStock is
ONLY for CSB/SJU alums and therefore will not be a family event and due to the age of our alums, minors have
not been invited, but could possibly be the guest of an attendee. Each person entering the campus will provide a
ticket and be carded. If by chance a minor is the guest of an alum, they will receive a different colored wristband so
that our professional catering staff will know NOT to serve that person alcohol. No alcohol will be allowed into the
fenced off event area and no alcohol can be taken from the event outside this parameter. The director of CSB
security will be hiring additional staff to help with security if necessary.
In regards to sound and noise control -the event is occurring at the center of campus with the stage and noise
pointed South to Southeast. There are no residents close enough in this direction for noise to be a large concern.
Most of the buildings on campus will provide very nice sound barriers.
An Emergency Control Center will be set up in the Benedicta Arts Center lobby that has windows facing the entire
Mall area with the purpose of being staffed in case of any emergency. Gold Cross will be notifed of the event.
I have included the entire campus in planning this event to ensure the success of SaintStock. This includes security,
events, grounds and maintenance, dining services, the President's office, communication's office and a production
expert. Each person has claimed responsibility for certain aspects of the event. We have met monthly to discuss
the logistics which include traffic concerns, crowd control, noise and sound issues and alcohol related issues. I feel
confident that key issues have been addressed and that the right people are involved to help problem-solve any
significant challenges.
Please let me know if there are any other questions in regards to the logistics of SaintStock. I look forward to
presenting this information to the St. Joseph City Council.
Sincerel ,_ •~
~ ~~~~ ~
Kristin Darnall
Director of Alumnae Relations, College of Saint Benedict
320-363-5800
kdarnall @csbsju.edu
A L U MNAE A S S O C t AT I O N 37 South College Avenue P320-363-5800 Wwww.csbsju.edu AffirmatzveAttion/
St. Joseph, MN 56374-2099 P800-348-3468 ext. 2 Equal Opportunity Employer
Administration,
Academics, Activities
Bu ildings
A. Main Building
Teresa Hall
B. Sacred Heart Chapel
(Monastery)
C. Main Convent
(Monastery)
D. Regina Hall
E: Mary Hall Comman5 -
'Bookstore & Post Office
F. Aurora Hall -
G: Corona. Hall
H. West Apartments
Dominic~Gable~Girgen
SchufnecherSml~h~Sohler
Westkaemper
I. Clemens Library
J. Henrita Academic Bldg
K. East Apartments
Norma LuetmerMcDonald
Wlrlh•Zierden
L. Richards Hall
M. Murray Hall & Pool
N. Claire Lynch Hall
0. Haehn Campus Center
P. Idzerda House
0. Athletic Fields
R. Tennis Courts
S. Benedii:ta Arts Center
T. Margretta Hall
U. Ardolf Science Center
V. Lottie and Frank J.
Ardolf Jr. Hall
W. Brian Hall - .
X. Bus Stop Warming House
Y. Academic Services Bldg
Z. Maintenance /Transport
Building
Parking Lats
Residential Parking
2,3,4,6,7,11,12,13,14
Employee Parking
1,6,8,9,10,14
Event, Visitor, Overflow
1,5,14,15
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