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Home My WebLink About[04e] MNDot Agency Agreementfr7'~ OF 1T.,lfrilirH MEETING DATE: Council Agenda Item 4 e February 19, 2009 AGENDA ITEM: MNdot Agency Agreement -Requested Action: Authorize the Mayor and Administrator to execute Amendment No. 2 of MNdot Agreement No. 86510 regarding the timeframe for completion of the Field Street Study. SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: In 2004 the City received federal funding to complete a corridor study that has been known as the "Field Street" Study. The study was to review a south east west transportation corridor. BACKGROUND INFORMATION: The initial contract indicated a five year study timeframe. At this time the study is still in the hands of Cultural Resource and the study will not be complete by April of 2009. The Amendment before the Council extends the timeline 2 years, through April 2011. Kristen from Cultural Resource has indicated that she is anticipating a letter from Dennis regarding a desire to write up a Programmatic Agreement. He wants to make sure that SHPO continues involvement during final design activities. Kristen indicated she will begin writing up the agreement immediately but it will need to be signed by FHWA, the City, SHPO and potentially others. She indicated that the Consulting Party will have an opportunity to sign it, but if they choose not to, the Programmatic Agreement is not null and void. Finally she indicated that this process will add a few more months onto the Section 106 process further extending this project. BUDGET/FISCAL IMPACT: ATTACHMENTS: Resolution extending timeline, Amendment Document REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Amendment No. 2 of MNdot Agreement No. 86510 regarding the timeframe for completion of the Field Street Study. Resolution 2009-001 Amendment No. 2 -Field Street Study Extending the time for the Completion of the Study BE IT RESOLVED, that pursuant to Minnesota Statute Section 161.36, the Commissioner of Transportation be appointed as Agent of the City of St. Joseph to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the Administrator are hereby authorized and directed on behalf of the City of St. Joseph to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 86510, a copy of which said agreement as before the St. Joseph City Council and which is made a part hereof by reference. ADOPTED this 19`h day of Februarv , 2009. ATTEST Judy Weyrens, Administrator AI Rassier, Mayor CERTIFICATION STATE OF MINNESOTA COUNTY OF STEARNS I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the St. Joseph City Council at a duly authorized meeting thereof, held on the 19`h day of Februarv , 2009, as shown by the minutes of said meeting in my possession. Judy Weyrens, Administrator (SEAL) ~~NNESprq ~ ~ pFra~~~ State Aid for Local Transportation Mail Stop 500, 4th Floor 395 John Ireland Boulevard St. Paul, MN 55155-1899 Office Tel.: 651 296-3011 Fax: 651 282-2727 December 18, 2008 Judy Weyrens City of St. Joseph 25 College Avenue N PO Box 668 St. Joseph, MN 56374 ..>.. w..S~fi..w+wan.....~. ~:.rl. w. ~ti,i.A%A~c..7..`SS~. sr.+jt.'.~ .~.,~ 'x ~ Sa aw~i~ ~s.. ~aw,..e,w:aiucs. SUBJECT: SP 233-108-O1;STPX 7306(037) Field Street Study Agency Agreement No. 86510 Amendment no. 2 Dear Ms. Weyrens: ~~~~0~~~ SEC 2 2 2008 CIl"Y OF ST. JGSEPH Attached are three copies of the agency agreement between the City St. Joseph and Mn/DOT, which allows for Mn/DOT to act as the City's agent in accepting federal aid in connection with the above referenced project. Please review and if approved, have all three copies signed. A Board resolution similar to the example attached, must be passed. The certified resolution should then be placed as the last page in each of the three copies of the agreement. Please verify that the person/title authorized to sign as stated in the resolution, corresponds to the signature (person/title) on the signature page. Please return all three copies of the agreement to me for MnJDOT signatures. A fully executed copy will be returned to you. If you have any questions or need any revisions, please feel free to contact me at 651.282.6479. ~'roject Development Engineer Enclosures t cc: Kelvin Howieson--DSAE File N:\FedAidlAgreemea~t\"Transmit to C.ocal .Agency for SAnaturel:.,.doc ivullLU 1 Agreement No. iSb~ 1 U AMENDMENT NO.2_ TO Mn/DOT AGREEMENT NO. 86510 Agreement Start Date: _4/112004 Total Agreement Amount: $ .312,377.00 Original Agreement Expiration Date: 5/26/09 Original Agreement Amount: $ 159,000.00 Current Agreement Expiration Date: 5/26/2011 Previous Amendment(s) Total: $ 0.00 New Agreement Expiration Date: 5/26/2011 Current Amendment Amount: $ 153,377.00 Federal Project Number: STPX 7306(037) State Project Number (SP): 233-208-01 Project Identification: City of St. Joseph planning study an southern bypass conceit This Amendment is by and between the State of Minnesota, through its Commissioner of Transportation ("State") and St. Joseph ("City"). Recitals 1. State has a Agreement with City identified as MnJDOT Agreement Number 86510 ("Original Agreement"). To provide preliminary engineering, corridor study, and bypass concepts for the Southern Corridor of the community. 2. The agreement is modified to extend the expiration date. The discovery of a traditional cultural property and the time needed to resolve issues around it necessitates extension of the timeline of the contract.. 3. State and City aze willing to amend the Original Agreement as stated below. Agreement Amendment In this Amendment deleted Agreement terms will be s~~ and the added Agreement terms will be bolded and underlined. REVISION 1. VII. is amended as follows: TERM OF AGREEMENT. This agreement is be effective upon execution by the City and by appropriate State officials, pursuant to Minnesota. Statutes Section 16C.05, and-will remain.in effect for €~e{3) seven 7 years from the effective date or until all obligations. set forth in this agreement have been satisfactorily fulfilled, whichever occurs fast The terms of the Original Agreement and all previous Amendments aze expressly reaffirmed and remain in full force and effect. The Original Agreement and all previous Amendments are incorporated into this Agreement by reference. Except as amended herein, the terms and conditions of the Original Agreement and all previous Amendments remain in full force and effect. THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK -1- (CSS Reviewed 9/19/2008) Mn/DOT Agreement No. 86510 CITY DEPARTMENT OF TRANSPORTATION City certifies that the appropriate person(s) have executed Individual certifies that the applicable provisions of Minnesota Statutes the Amendment on behalf of City as required by applicable articles: § 16C.08 subdivisions 2 and 3 are reaffirmed bylaws or resolutions. By: BY~ Title: ~ Title: State Aid Eneineer Date: Date: COMMISSIONER OF ADMINISTRATION By: Title: BY~ Date: -2- (CSS Reviewed 9/19/2008)