HomeMy WebLinkAbout1999 [10] Oct 13OfJcial Minutes- EDA Board
Pursuant to due calf an~ motive thereof, the Economic Developmeirt Authority for the City of St. Joseph met
in regulaz session on Wednesday, October 13, 1999 at 8:00 a.m. in the St. Joseph City Hall.
Members Present: Chair Kenneth J. Hiemenz. Boazd Members Ross Rieke, Mike Deutz and Bruce
Gohman. EDA Director Chad A. Carlson. Absent: Ken Twit.
Others Present: None
Approve Minutes: Gohman mad€ a-metior~te-approve the-September 8thandSeptemhen2Z'~T.1999
minutes as presented; Seconded by Rieke.
Discussion: Carlson informed the EDA Board that Board Member Twit called in a correction to
the September 27'h minutes. Twit requested the September 27'" minutes reflect that he questioned
whether or not all the sizes of blueprints detailed in-the fee schedule are required
'phe-~lOtlO~taapprOY~the-Septeffibe~8-~ and-September-gym ~K1tlLaddltlO~tO-t6n ~eptpm{w~ ~tl~
minutes made my Board Member Twit was passed with the following vote:
Ayes: trhair Hiemenz, Rieke, Gohman aad Deutz
Nays: 1"ione Motion Carried
Architectural Contract:
Carlson-presented-his_ nt~invc tathe_RT~A Rnar~~the pCOpose~fee.schedule-detailediath~
contract with Grouters Leapaldt Tideman (GLT) Architects. After analyzing area firms, Carlson concluded
~~ that the fee schedule presented by GLT Architects was very competitive and their fees were not out of line.
Carlson recommended that the EDA Board approve the execution of the contract between the EDA and
GLT Architects.
Hiemenz added that the City Council completed a preliminary interview with GLT Architects. The City
Council selected_GLT Ar~hitectc ~~ nn thei~deSlgn_c~nceptsand_cirat .oiec f~rennvat'~thebankint0
a city hall. Hiemenz further stated that GLT Architects were not able to give a firm contract amount at this
time. A contract amount will be determined once the building committee determines the amount of
renovations that need to be completed and scope of work.
Cazlson stated that the EDA needs to execute the contract in order for the building committee to begin the
process-of acceccingtheneeds_oftheCiiy_ ~'__*ing_thisprocess,-GLT Architects-will be_dete~niningthe
cost figure for the renovations and then a contract amount can be determined.
Deutz stated that the EDA shouldn't enter into anopen-ended contract, with no maximum cap on the
contract amount, Deutz stated he is concerned with the hourly fee and that the City has not determined a
maximum amoupt for the project.
Carlson stated that the City Hall Task Farce researched financing options to complete the project. The
EIIA hastheability to finance_.the_projecLwith revenue_bnnds_not to exceed_$1,000,000_ Tha$1,000,000
would include the purchase of the bank building, construction costs for renovating the bank and police
department, and design fees. Carlson further stated that the building committee must work within this
budget and this ¢ces require GLT Architects to work within the means of the City. Carlson stated that the
purchase price for the bank is $545,OOf}, with $45~,OOE} remaining to complete the remodeling and cover
design fees.
Gohman stated that typical design fees are estimated at TO% of the construction costs. Gohman suggested
that GLT Architects total fee should not exceed $45,000 if $455,000 is spent on renovations.
Deutz requested that Cazlson approach GLT Architects to firm up a fee for the design.
Rieke questioned the amount of renovations that will be taking place in eadi facility. Hiemenz stated that a
building committee would be working with GLT Architects to determine the extant of renovations.
Hiemenz further stated that the amount of renovations in the bank facility would be minimal. The
renovations ruill mainly consist of anew council chambers andxestrooms~ Extensiverenovationswlll
occur in the police department.
Carlson explained the role of the EDA for this project. The EDA is the financier of the project and will not
be involved with the design of the facility.
Deutz questioned why GLT Architects were selected when Hagemeister Mack Architects were involved
witl} the City ball TaskEerce la3ring outpnccihle design- ccP+±arioc for both facilities_ Carlson. crated that a
binding contract was not sign with Hagemeister Mack Architects as the film designing the project. Carlson
further stated that the small amount of work completed by Hagemeister Mack Architects was in concept
only, which showed the City Hall Task Force-that each facility could meet the needs of the City.
Hiemen~reiterated-thatthe_City Council-sel~ted_GGLT Au~itects based. or~their exceUentdesigaconcepts
and strategies for renovating both facilities.
Gohman stated tpe architects typically work ands the following design stages:
1) Evaluation and initial design stage
2) Schematic design stage
3) Work drawing stage
Gohman furthaz statealthat usually a*ch;tectc aCe_fl$y percent(5Q°!a}complete-with-their. workatthaead of
the schematic design stage. Gohman recommended that the building cammittee firm up a design fee at the
end of the schematic design stage.
Hiemenz stated that the building eommitteerwill consist of the public works, administration, and police
department heads, members of the City Council and the Mayor. The building committee would than begin
discussing.-therenovati~s of eachfacility after tha contract is executed.. I[will be theresponsibili , of the
building committee to keep the project within budget, which will determine the amount of design and
construction necFssary.
Gohman moved to approve the eaeeetion of the Grooters Leapaldt Tideman Architects contract for
the renovations of the bank building and police department with Grooter Leapaldt Tideman
Arehitectspraviding_afinalcost figuxefor serviceaafter thcschematic_drawings.haxe Ian. presented
and accepted by the building committee; Seconded by Rieke.
The motion passed with the following vote:
Ayes: ChairHiemenz; Deuti and Rieke
Mays: Gohman Motion Carried
Industrial Park Billboard:
Carlson informed the EDA $oard that Mr. Buettner has suggested constructing a billboard for the St.
Joseph Business Park detailing the development. The billboard will be 10'x20' consisting of the plat and
text material. The estimated cost of the sign is $2,600. Cazlson suggested that the EDA should be involved
in a cost share for sign since it is in the best interest of the EDA and City to market and sell the property.
Carlson further statedthatthe joint marketing and sale agreement. does include. marketing_of the properly
by the EDA.
Rieke questioned if other forms of marketing industrial property are being considered. Carlson stated that
the Staz City Commission would be counpleting the community brochure this winter. An industrial park
brochure would be designed and completed this winter by the EDA and will include all industrial property
within the City Limits. The_ industrial path brochure would be di e_ trlbur_ed io area ecrLr~m is development.
organizations and the St. Joseph Chamber of Commerce as promotional material.
Gateman made a motion to contribute $1,000 to the cost marketigg billboard to be placed in the St.
Joseph Business Park; Seconded by Rieke.
The motion passed with the following vote:
Ayes: Chair Hiemenz, Rieke, Gohman sod Deutz
Nays: None Motioq Carded
St. Cloud Business EXPO:
Cazlson reported on the St. Cloud Business EXPO held at the St. Cloud Civic Center an October 8, 1999.
Carlson-statedthat_StearnsElectriaAQ~ciatinn didaaexcellentjob marketingthe St_Josephindustrial
parks, even though the EXPO had a less then expected turnout.
Mugg Property Development:
Carlson informed the EDA Board that the purchase agreement was executed for the Mugg property on the
east side of St. Joseph Township, adjacent to CSAH 7S. The property was purchased by Anderson
Properties.
Conferences:
Cazlson informed the EDA Board that he would be attendmg the 4~' Annual Development Conference
sponsored_by IITED on October 21~ and 2~d_ C`arlcrm will also be attending a_one-day finance aymposium
on November 3'~ sponsored by SPRINGSTED Incorporated.
Board Member Announcements:
Hiemenz reported on the City Council's action not to participate, at this time, in the sewer study conducted
by the City of Cold Spring. liiemenz also stated that negotiations are taking place with the City of 5t.
Cloud to purchase additional sewer capacity to the meet the growth demands of the City.
Rieke stated that in his opinion St. Cloud has become very anxious since the City of St. Joseph has an
alternative for sewer service. Gohman stated that St, Cloud seems to be very cooperative in their
negotiations and St. Joseph should continue to work with St. Cloud to gain additional sewer capacity.
Deutz questioned whether the additional capacity being offered would be enough to cover the 20-year
annexation area. I-Iiemenz stated that in addition to the 2Q-yeaz annexat;rm acea,thene would be enough
capacity to service the Pleasant Acres and Kramer Lake areas.
Adjourn:
Rieke made a m o adjourn; Seconded by Gohman and passed unanimously by those present.
c z~ ~
C
ChadA Carlson.
Economic Development Director