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Home My WebLink About1985 Audit Report I I I I CITY OF ST. JOSEPH, MINNESOTA AUDITED FINANCIALST A TEMENT I FOR THE YEAR ENDED I DECEMBER 31, 1985 I I I I I ìl I ,I ,I I I MARLIN J. BOECKMANN Certified Public Accountant I Minneapolis.._ Minnesota I -:-P'' I CITY OF ST. JOSEPH, MINNESOTA I TABLE OF CONTENTS December 31, 1985 Reference Page I. INTRODUCTORY SECTION I City Officials 1 I II. FINANCIAL SECTION A. General Purpose Financial Statements Audi tor I s Report 2 I Combined Balance Sheet-All Fund Types and Account Groups Exhibit 1 3 Combined Statement of Revenues, Expenditures, and Changes in Fund Balance-All Government Fund Types Exhibit 2 4 I Combined Statement of Revenue, Expenditures, and Changes in Fund Balance-Budgeted and Actual- General and Special Revenue Fund Types Exh ibit 3 5 I Statement of Revenues, Expenses, and Changes in Retained Earnings-Proprietary Fund Type Exhibit 4 6 Statement of Changes in Financial Position-Pro- prietary Fund Type Exhibi t 5 7 I Notes to the Financial Statements 8 B. Combining and Individual Fund and Account Group I Statements and Schedules General Fund - Balance Sheet Exhibit A-I 16 I Statement of Revenues, Expenditures and Changes in Fund Balances-Budgeted and Actual Exhibit A-2 17 Schedule of Revenues-Budgeted and Actual Exhibit A-3 18 Schedule of Expenditures-Budgeted and Actual Exhibi t A-4 19 I Special Revenue Funds - Balance Sheet Exhibit B-1 22 Statement of Revenues, Expenditures, and Changes I in Fund Balance Exhibi t B-2 23 Statement of Revenues, Expenditures, and Changes in Fund Balances-Budgeted and Actual Exh ibi t B-3 24 I Capital Projects Funds - Combining Balance Sheet Exhibit C-l 25 Combining Statement of Revenues, Expenditures, and Changes in Fund Balance Exhibi t C-2 26 I Special Assessment Funds - Combining Balance Sheet Exhibit D-l 27 Combining Statement of Revenues, Expenditures, I and Changes in Fund Balance Exhibit D-2 28 Enterprise Funds - Combining Balance Sheet Exhibi t E-l 29 I Combining Statement of Revenues, Expenses, and Changes in Retained Earnings Exhibit E-2 30 Combining Statement of Changes in Financial Position Exhibi t E-3 31 I Schedule of Changes in Fixed Assets Exhibit E-4 33 General Fixed Asset Group of Accounts - Statement of General Fixed Assets Exhibit F-l 34 I Statement of General Fixed Assets by Fund Exh ibit F-2 35 General Long-Term Debt Group of Accounts - Statement of General Long-Term Debt Exhibit G-l 36 Combined Schedule of Indebtedness Exhibit G-2 37 I I I I CITY OF ST. JOSEPH, MINNESOTA I CITY OFFICIALS For the Year Ended December 31, 1985 I I ELECTED OFFICIALS TERM OF OFFICE TERM EXPIRES I Mayor Michael Loso Two Years 12-31-86 Councilman Steven Dehler Four Years 12 -31-86 I Councilman Donald Reber Four Years 12 -31-86 Councilman Ross Rieke Four Years 12 -31-88 Councilman Leo Sadlo Four Years 12-31-88 I I OFFICIALS NOT ELECTED I City Clerk Robert G. Johnson I City Treasurer I David Weyrens I I I I I -1- I I I I I I I I I I I I I I I J I I - - . - - - - - - - - - .- - . -. . .- I I - ----- I EXHIBIT 2 CITY OF ST. JOSEPH, MINNESOTA I COMBINED STATEMENT OF REVENUES, EXPENDITURES I AND CHANGES IN FUND BALANCE ALL GOVERNMENT FUND TYPES For the Year Ended December 31, 1985 I Total Governmental Fund Types (Memorandum Only) I Special Capital Special December December General Revenue Projects Assess. 31, 1985 31, 1984 REVENUES: Taxes $110,223 $ $ $ $ 110,223 $ 100 ,403 I Licenses and Permits 18,665 18 ,665 15,857 Intergovernmental Revenue: I Federal 41,397 41,397 38,268 S ta te 301,165 301,165 274,294 Charges for Service 58,492 58,492 49,156 I Fines & Forfeits 21,361 21,361 22,348 Assessments 36,565 36,565 1,118 Other & Interest 31,775 7,455 632 112,358 152,220 198,097 I TOTAL REVENUES $541,681 $ 48,852 $ 632 $148,923 $ 740,088 $ 699,541 OTHER SOURCES: I Transfers from Other Funds $ 60,039 $ $ $ 5,365 $ 65,404 $ 6,827 TOTAL REVENUES & OTHER I SOURCES $601,720 $ 48,852 $ 632 $154,288 $ 805,492 $ 706,368 EXPENDITURES: I General Government $111,969 $ $ $ $ 111,969 $ 109,413 Public Safety 163,716 163,716 173,621 Streets & Highways 271,285 271,285 116,196 Recreation 28,302 28,302 15,896 I Capital Outlay - Equipment 625 625 21,642 Other 88 , 711 88, 711 121,357 I Other & Interest 2,605 1,141 4,307 58,057 66 ,110 137,965 TOTAL EXPENDITURES $577,877 $ 1,766 $ 4,307 $146,768 $ 730,718 $ 696,090 I OTHER USES: Transfers to Other Funds 17,963 63,248 81,211 22,236 I TOTAL EXPENDITURES AND OTHER USES $595,840 $ 1,766 $ 4,307 $210,016 $ 811,929 $ 718,326 NET INCREASE (DECREASE) I IN FUND BALANCE DURING THE YEAR $ 5,880 $ 47,086 $ 0,675) $(55,728) $ ( 6 ,437) $ ( 11 , 958 ) I FUND BALANCE, Jan. 1 466,070 100,684 8,020 567,815 1,142,589 1,154,547 FUND BALANCE, Dec. 31 ~~Zl4:2~2 ~l~Z4:ZZ2 L=~4:~~~ ~~l~4:2~Z ~l4:l~~4:l~~ ~l4:l~~4:~~2 I I The notes to the financial statements are an integral part of this statement. -4- I I EXHIBIT 4 I CITY OF ST. JOSEPH, MINNESOTA I STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS PROPRIETARY FUND TYPES For the Year Ended December 31, 1985 I 1985 1984 I OPERATING REVENUE: Water $ 4 7 , 00 1 $ 42,959 Plant Operation and Maintenance 53,060 39,298 I Sanitation 23,481 22 , 468 TOT AL $123,542 $104,725 I OPERATING EXPENSES: Water $ 51,422 $ 56,203 Plant Operation and Maintenance 46,961 53,900 I Sanitation 38, 713 35,760 TOTAL $137,096 $145,863 I OPERATING INCOME (LOSS) $ (13,554) $(41,138) OTHER INCOME (EXPENSE): I Transfers from Other Funds $ 15,847 $ 15,408 Interest Income 4,262 5,420 I TOTAL OTHER INCOME $ 20,109 $ 20,828 NET INCOME (LOSS) BEFORE EXTRAORDINARY ITEMS $(20,310) $ 6,555 I EXTRAORDINARY ITEMS: Write off of 1972 Sewer Improvement 51,180 I NET INCOME (LOSS) $ 6,555 $01,490) RETAINED EARNINGS, (DEFICIT) January 1 (90,554) (19,064) I RETAINED EARNINGS, (DEFICIT) December 31 ~~~~:!'222) ~~22:!'~~~) I I I The notes to the financial statements are an integral part of this statement. I -6- I EXHIBIT 5 I CITY OF ST. JOSEPH, MINNESOTA STATEMENT OF CHANGES IN FINANCIAL POSITION- PROPRIETARY FUND TYPE For the Year Ended December 31, 1985 I 1985 1984 RESOURCES PROVIDED: I Operations: Net Income $ 6,555 $ Add (deduct) Items not Affecting Working I Capital: Deprec ia tion 16,986 Loss on Disposal of Equipment 658 I Total Funds Provided by Operations $ 24,199 $ OTHER SOURCES OF FINANCIAL RESOURCES: I Contribution by Other Funds $ $ TOTAL RESOURCES PROVIDED BY ALL SOURCES $ 24,199 $ 0 I RESOURCES APPLIED: Opera tions : Net Income (Loss) for the Year $ $ 01,490) I Less: Items not requiring Current Outlay of Resources: Depreciation 18,331 I Equipment Disposal 51,180 Total Resources Used By Operations $ 0 $ 1,979 I OTHER USES OF FUNDS: Additions to Plant and Equipment 1,316 11,818 I TOTAL RESOURCES USED $ 1,316 $ 13,797 INCREASE IN WORKING CAPITAL ~=~~:!,~~~ ~~l~:!'Z2Z) I REPRESENTED BY CHANGES IN: Current Assets - increase (decrease): Cash $ 0,295) $ 16,980 I I nves tm en ts 15,000 (17,504) Accounts Receivable 9,679 (6,407) Interest Receivable (16) 257 I Due from Other Funds 5,577 Total Current Assets $ 22,945 $ (6,674) I Current Liabilities - increase (decrease): Accounts Payable $ (62) $ 0,556) Due to Other Funds (5,567) I Total Current Liabilities $ (62) $ 0,123) I INCREASE (DECREASE) IN WORKING CAPITAL 1=~~4:~~~ ~il~4:Z2Z) The notes to the financial statements are an integral part of this statement. I -7 - I I CITY OF ST. JOSEPH, MINNESOTA NOTES TO FINANCIAL STATEMENTS I December 31, 1985 I Note 1 - Summary of Significant Accounting Policies The accounting policies of the City of St. Joseph conform to generally I accepted accounting principles applicable to governmental units, except as indicated in Note lC below. The following is a summary of the significant accounting policies. I A. Fund Accounting I The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self- balancing accounts that comprise its assets, liabilities, fund equity, I revenues, and expenditures, or expense, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which I spending activities are controlled. The various funds are grouped, in the financial statements in this report into five generic fund types and two broad fund categories as follows: I GOVERNMENTAL FUNDS: General Fund - The General Fund is the general operating fund of the City. I It is used to account for all financial resources except those required to be accounted for in another fund. I Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of certain revenue sources that are legally restricted to expen- ditures for specified purposes. I Capital Projects Fund - The Capital Projects Fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed by proprietary funds or I Special Assessment Funds. Special Assessment Funds - Special Assessments Funds are used to account I for the financing of public improvements or services deemed to benefit the properties against which special assessments are levied. I PROPRIETARY FUNDS: Enterprise Funds - Enterprise Funds are used to account for operations I that are financed and operated in a manner similar to private business enterprises where the intent is that the costs (expenses) of providing goods and services to the general public on a continuing basis be I financed or recovered primarily through user charges. -8- I I I B. Bases of Accounting I The modified accrual basis of accounting is followed for the general, capital projects, special assessments, and special revenue funds. Under this method of accounting, revenues are recognized when received I in cash, except for material or available revenues which are accrued to reflect revenues earned and available to fund operations for that period. Expenditures, other than accrued interest on general long- term debt are recorded at the time liabilities are incurred. I The accrual basis of accounting is followed in the proprietary funds. Under this method of accounting revenues are recognized when earned, I and expenses are recorded as liabilities when incurred. I C. Budgetary Data Except for the three activities described in Note 5 to the Statements, the city utilizes an annual budget for the General Fund and Revenue I Sharing Fund. The three activities - Joint Operating Fire, Special Police, and Special Street Maintenance - are part of the General Fund, and their actual results were merged into both the budgeted and actual I columns of the Statements of Revenues and Expenditures - Budgeted and Actual. The effect of this activity is quite small in relation to total General Fund revenues and expenditures. I D. Cash and Temporary Investment I Cash balances from all funds are pooled and invested to the extent available in Certificates of Deposit or Treasury Bills. Earnings from such investments are allocated to the funds on the basis of applic- I able cash balance participation by each of the funds. E. Recognition of Property Taxes I Property taxes are set by the City Council with the levy certified to the County, who acts as collection agent, in October prior to the year I collectible. Such taxes constitute a lien on the property on January 1 of the year collectible. The amount of uncollected property taxes for the City are immaterial. The delinquent amounts are collectible, so I all delinquents are accrued at the end of each year. F. General Fixed Assets I General fixed asset purchases are recorded as expenditures in the various funds at the time of purchase. Such assets of $250 and over I are capitalized at cost, or at appraisal if cost is not available, in the General Fixed Asset Group of Accounts. No depreciation is provided on these assets. Public domain assets are not capitalized. I -9- I I I G. Enterprise Funds Fixed Assets and Depreciation I Enterprise Funds fixed assets, including public domain type fixed assets, of $250 and over are capitalized. The assets, other than land, are de- preciated on a straight-line basis over lives of 5 to 50 years. I H. Vacation and Sick Pay I The City does not accrue for vacation and sick pay. The amount of the accrual would not be material. I 1- Total Columns and Combined Statements I Total columns on the combined statements are captioned Memorandum Only to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or changes in financial position in conformity with generally I accepted accounting principles. Interfund eliminations have not been made in the aggregation of this data. I J. Reporting Entity I For the year ended December 31, 1985, the Ci ty has implemented National Council on Governmental Accounting Statement No. 3, Defining the Governmental Reporting Entity. I Statement 3 of the National Committee on Governmental Accounting requires municipalities to apply certain criteria to determine whether related agencies should be included in the municipalities financial statements. I The City of St. Joseph has considered its oversight responsibilities to other agencies, financial interdependence with them, and the other criteria stipulated in Statement 3, and has concluded that no outside agencies' activity should be included in the city's financial statements. The I city's conclusions are consistent with the interpretations of the Minn- esota Society of Certified Public Accountant's Technical Development Review Committee, as described on Pages 6 and 7 of its letter dated I November 11, 1983. I Note 2 - Long Term Debt The City has $679,000 of bonds payable outstanding, as described in the Special Assessment Fund Balance Sheet. These bonds are the primary I obligation of the benefited assessees, but in the event of their default are backed by the full faith and credit of the city. I The city does not have any general obligation bonds outstanding, but does have a contract for deed, as described in the Statement of General Long-Term Debt, that is backed by the full faith and credit of the City. I -10- I I See Supplementary Financial Information - Combined Schedule of Indebted- I ness and Note 7 to the Statements for more detailed information on the long-term debt. I Note 3 - Retirement Plans The Volunteer Firemen's Relief Fund is a pension plan financed by contri- I butions from the State, City and S t. Joseph Townsh ip. The City is obli- gated to contribute to the Fund according to a formula that compares the growth in the estimated pension liability to the annual estimated state I aid and interest earnings of the pension fund. In 1985, the City con- tributed $9,175 to the fund. Early in 1984 the City Council passed an ordinance that approved the I increase of the volunteer firemen's lump sum pension benefit from $8,000 to $12,000 for retirement after 20 years of service. The effect of this increase in benefits was to increase the deficit from full funding I in the Firemen's retirement fund at 12-31-84 to $34,666. All other City employees, with some minor exceptions, such as students, must belong to the Public Employees Retirement Association (PERA). The I total contribution to PERA for 1985 was $13,453. The Public Employees Retirement Association is state-wide and an individual city's portion of unfunded reserves is not available because no city is directly I liable for an unfunded liability under Minnesota Law. I Note 4 - Reserved Funds The General Fund records as Reserved Funds money which has been received for three specific purposes, but which at year end has not yet I been expended for those purposes. These activities are: Joint Operating Fire - The fund receives its revenue from the I City of St. Joseph and St. Joseph Township, and funds are used for operating expenses for those areas. I Special Police - This fund's revenues come only from state aid and must be spent on policeman's retirement contributions (PERA). Street Maintenance - Street Maintenance records receipts and I spending for activities closely related to the Highways Division of the General Fund. The expenditures are limited to street maintenance, improvements, and the machinery and equipment I serving those purposes. In the past, Street Maintenance received its revenue from a special tax levy and from contributions for snow removal. Th is year its activities I were expanded significantly to include almost $180,000 of resurfacing and blacktopping of Park Terrace streets. The financing for this project came from various sources, including a new special assessments levy. I This activity was not included in Special Assessment Fund Activity because: I a. new special assessments levied were a relatively small part of the total revenues -11- I I b. primarily, existing streets were resurfaced. Since existing streets Were resurfaced and blacktopped, this I was maintenance, not a capitalizeable expenditure. c. No special assessment debt was issued. I Further, item b. above explains why this activity was not included in Capital Projects Funds. I These unspent year-end balances are recorded on the General Fund Balance Sheet as "Reserved Fund Balance." I Note 5 - Special Assessment Revenues I There is a current controversy concerning whether Special Assessment Funds should record special assessments revenue when levied or wait until the assessments installments receivables become due from the asses sees. I Both methods are consistent with generally accepted accounting principles. The City has elected to continue its practice of recording the revenue when the assessment is levied. I Note 6 - Special Assessment Fund - Regional Wastewater Treatment Project, 1985 Sewer I The City of St. Joseph has entered into an agreement with the Ci ty of St. Cloud to hook up with the latter's Sanitary Sewage Collection and I Treatment Facility. Under this arrangement , the City of St. Joseph will discharge its sewage to the St. Cloud facility and pay a user fee for the sewage treatment. TheSt. Joseph facility will consist of pumping station, collector tank and lines. Spending for these and for I the City I s share of the regional projects cost is recorded under "1985 Sewer" in the Special Assessment Funds. This project will be partially financed in 1986 by a bond issue and special assessments that will be I recorded in this fund. Note 7 - Detailed Indebtedness Schedules I Schedu Ie A CITY OF ST. JOSEPH I SCHEDULE OF INDEBTEDNESS - BONDS PAYABLE December 31, 1985 I Beginning New Retirement Ending Bond Balance Bond of Bond Balance 1-01-85 Is sues Bonds 12-31-85 Special Assessment Bonds: I 1961 Sanitary Sewer $ 30,000 $ $ 15,000 $ 15,000 1965 Street Improvements 20,000 10 ,000 10 , 000 1972 Water & Sewer Imp. 60,000 5,000 55,000 I 1978 Improvement-East Side 160,000 15 , 000 145,000 1978-A Street Improvement 32,000 3,000 29,000 1983 Improvement 485,000 60,000 425,000 I Total Special Assessment Bonds ~Z~Z4:222 ~======2 ~~2~4:222 ~~Z2:!'222 I -12- I I Note 8 - Fund Deficiencies/Deficits Expenditures exceeded revenues in certain individual funds for the year ended December 31, 1985 as follows: I Capital Projects: 1985 Sewer. · · · · · · · · · · · · · · · · · · · · · · · .$53,821 I Millstream Park . · · · · · · · · · · · · · · · · · · · · · 3,675 Enterprise Funds: Water . . . · · · · · · · · · · · · · · · · · · · · · · · · 2,066 I The following funds have deficit fund balances at December 31, 1985: I Capital Projects: 1985 Sewer. · · · · · · · · · · · · · · · · · · · · · · · .$53,821 I Special Assessments: 1976 Street . · · · · · · · · · · · · · · · · · · · · · · · 6,113 I Enterprise Funds: Plant Operation and Maintenance . · · · · · · · · · · · · .140,738 I Note 9 - Segment Information I The City maintains three enterprise funds which provide water, sewer, and sanitation services. Segment information for the year ended December 31, 1985 is as follows: I I Plant Operation To ta 1 Sanitary Water and Enterprise Fund Fund Maintenance Fu nd s I Operating Revenue $ 23,481 $ 47,001 $ 53,060 $ 123,542 Operating Expenses 38, 713 51,422 46,961 13 7, 096 Operating Income (Loss) 05,232 ) (4,421) 6,099 03,554) I Other Income (Expenses) 15,847 2,355 1,907 20,109 Net Income (Loss) 615 (2,066) 8,006 6,555 Transfer from Other Funds 15,847 15,847 Fixed Assets: I Addi tions 982 88,265 89,247 Deletions 658 658 Net Working Capital 4,515 50,914 63,258 118,687 I Total Assets 7,658 323,681 399,882 73 1 , 22 1 Total Equity 790 55,949 040, 738) (83,999) I I -15- I I I EXHIBIT A-l I CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND I BALANCE SHEET December 31, 1985 I 1985 1984 I ASSETS Cash $330,757 $ 13 5, 786 Investments 140,000 352,000 I Taxes Receivable - Delinquent 8,045 3,021 Interest Receivable 2,570 2,599 Due from Plant Operation & Maintenance 5,567 I Due from 1985 Sewer 40,873 Due from Other Governmental Units 3,915 1,306 TOTAL ASSETS ~~~~4:~~2 ~~224:~Z2 I I LIABILITIES AND FUND BALANCE Liabilities: I Accounts Payable $ 54,210 $ 29,263 Due to Other Governmental Units 4,946 TOTAL LIABILITIES $ 54,210 $ 34,209 I Fund Balance: Reserved $ 34,078 $ 40,856 I Unreserved 43 7 , 872 425,214 TOTAL FUND BALANCE $471,950 $466,070 I TOTAL LIABILITIES AND FUND BALANCE ~~~~4:~~2 ~~224:~Z2 I I I I The notes to the financial statements are an integral part of this s ta tement. I -16- - - ---- --- -- - -- -- - - - I EXHIBIT A-3 I CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND SCHEDULE OF REVENUES - BUDGETED AND ACTUAL For the Year Ended December 31, 1985 I 1985 1984 I Actual Over (Under) Budgeted Actual Budge t Actual I TAXES: General Property Taxes $131,000 $110,028 $(20,972) $100,403 Other 195 195 I TOTAL TAXES $13 1 ,000 $110,223 $(20,777) $100,403 I LICENSES AND PERMITS: Business Licenses and Permits $ 10,500 $ 11,124 $ 624 $ 10,616 Non-Business Licenses & Permits 6,500 7,541 1,041 5,241 I TOTAL LICENSES AND PERMITS $ 17,000 $ 18,665 $ 1,665 $ 15,857 INTERGOVERNMENTAL REVENUE: State Grants: I Local Government Aid $224,967 $224,817 $ (150 ) $212,233 Homestead Credit 54,000 58,330 4,330 52,062 Pol ice 9,500 8,422 (1,078) 8,907 I Fire 8,479 8,479 Mobile Home Homestead Credit 1,000 1,080 80 1,092 Other 37 37 I TOTAL INTERGOVERNMENTAL REVENUE $289,467 $301,165 $ 11 ,698 $274,294 CHARGES FOR SERVICES: I Fire Protection $ 35,000 $ 28,350 $ (6, 650 ) $ 32,166 Assessments 18, 780 18,780 5,664 City Hall Rent 2,500 4,330 1,830 3,973 I Swimming Pool Fees 2,737 2,737 2,448 Other 2,500 4,295 1,795 4,905 I TOTAL CHARGES FOR SERVICES $ 40,000 $ 58,492 $ 18,492 $ 49,156 FINES AND FORFEITS: County Court $ 19,000 $ 19,638 $ 638 $ 19,464 I Police Department 3,000 1,723 C1 ,277) 2,884 TOTAL FINES AND FORFEITS $ 22,000 $ 21,361 $ (639 ) $ 22,348 I OTHER REVENUES: Interest $ 20,000 $ 31,014 $ 11 ,014 $ 3 1 , 548 Other 500 761 261 1,075 I TOTAL OTHER REVENUES $ 20,500 $ 31,775 $ 11,275 $ 32,623 I TOTAL REVENUES ~~l2:!'2~Z ~~~l4:~~l ~=~l4:Zl~ ~~2~:!'~~l The notes to the financial statements are an integral part of this statement. I -18- I EXHIBIT A-4 I I CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND I SCHEDULE OF EXPENDITURES - BUDGETED AND ACTUAL For the Year Ended December 31, 1985 I 1985 1984 Actual Over I (Under) Budgeted Actual Budget Ac tu a 1 GENERAL GOVERNMENT: I Legislative: Council $ 6,020 $ 7,962 $ 1,942 $ 7,141 Legislative Committees and Special Bodies 2,980 5,158 2,178 7,622 I Ordinance and Proceedings 163 163 266 Executive: Mayor 1,500 2,622 1,122 2,444 I City Clerk: Elections 300 (300 ) 2,986 Capital Outlay - Elections 2,839 Other 76,320 61,687 04 , 633 ) 50,167 I Financial Administration: Audit 4,500 4,878 378 4,214 Accounting 1,500 10 , 708 9,208 8,276 I Treasurer 2,521 2,077 (444 ) 2,455 Assessor 3,374 2,927 (447) 2,754 Legal: I Attorney Fees 14 , 000 6,193 o ,80n 7,646 General Government Buildings: Government Buildings 9,000 7,594 C1 ,406) 9,008 Capital Outlay 1,000 (1 ,000) 1,077 I Other General Government: Planning and Zoning 800 (800 ) 518 I TOTAL GENERAL GOVERNMENT $123,815 $111,969 $ (11 ,846) $109,413 PUBLIC SAFETY: Police Protection: I Administration $120,988 $102,722 $08,266) $101,241 Capital Outlay 809 809 10 , 844 Continuing Education 500 1,100 600 287 I Police Support Services: Communication Services 2,500 2,572 72 2,362 Automotive Services 5,000 6,453 1,453 5,838 I Capital Outlay 1,017 1,017 3,588 Fire Protection: Administration 2,500 1,162 (1,338) 2,022 I The notes to the financial statements are an integral part of this statement. I -19- I EXHIBIT A-4 I CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND SCHEDULE OF EXPENDITURES - BUDGETED AND ACTUAL For the Year Ended December 31, 1985 I' (Continued) 1985 1984 Actual I Over (Under) Budgeted Actual Budget Ac tual I Fire Figh ting $ 29,000 $ 25,567 $ (3,433) $ 28,808 Fire Fighting-Capital Outlay 5,500 2,994 (2,506) 5,500 Continuing Education 500 1,430 930 458 I Fire Communications 2,000 1,287 (713) 1,663 Fire Repair Services 2,500 1,775 (725 ) 2,286 Fire Station Building 2,000 1,856 (144 ) 1,982 Pension Relief Fund 5,000 9,175 4,175 2,864 I Building Inspection: Administration 1,740 1,740 3,742 Capital Outlay 1,997 1,997 I Other 16 16 85 Animal Control 250 44 (206) 51 TOTAL PUBLIC SAFETY $178,238 $163,716 $(14,522) $173,621 I STREETS AND HIGHWAYS: Streets and Alleys: I Maintenance $ 74,514 $ 73,689 $ (825 ) $ 75,260 Paved S tree ts 21,000 179,162 158,162 19,487 Snow Removal 1,016 1,016 2,318 I Capital Outlay - Equipment 16,285 1,695 (14,590) 3,609 Other 1,033 1,033 1,896 Street Ligh ting: Power and Light 16,000 14 , 690 C1 ,310) 13,626 I TOTAL STREETS AND HIGHWAYS $127,799 $271,285 $143,486 $116,196 I RECREATION: Recreation Activities & Facilities: Supervision $ 8,590 $ 8,986 $ 396 $ 8,085 I Swim Programs 400 743 343 900 Senior Citizens Recreation 700 750 50 675 Playgrounds 300 000 ) 257 Capital Outlay-Equipment 6,783 6,783 I Other 700 4,402 3,702 577 Parks and Playgrounds: P ark Areas 6,465 5,234 (1,231) 4,565 I Capital Outlay-Equipment 700 1,055 355 623 Conservation of Natural Resources: Shade Tree Disease Control 300 349 49 214 I TOTAL RECREATION $ 18,155 $ 28,302 $ 10,147 $ 15,896 I The notes to the financial statements are an integral part of this statement. I -20- I EXHIBIT A-4 I I CITY OF ST. JOSEPH, MINNESOTA GENERAL FUND SCHEDULE OF EXPENDITURES - BUDGETED AND ACTUAL I For the Year Ended December 31, 1985 (Continued) I 1985 1984 Actual I Over (Under) Budgeted Actual Budget Ac tual I DEBT SERVICE: Other Long-Term Debt, Principal $ 2,100 $ 2,100 $ $ 45,301 Other Long-Term Debt, Interest 700 505 (195) 5,377 I TOTAL DEBT SERVICE $ 2,800 $ 2,605 $ 095 ) $ 50,678 I OTHER: Other $ 2,500 $ $ (2,500) $ 263 TOTAL OTHER $ 2,500 $ $ (2,500) $ 263 I TOTAL EXPENDITURES $453,307 $577 ,877 $124,570 $466,067 I OTHER USES: Transfers to Other Funds: 1970 Alley Fund $ $ $ $ 160 I Sanitation Fund 15,160 15,847 687 13 , 092 1970 Water Systems 10 , 000 2,116 0,884) 2,215 Plant Operation and Maintenance 2,317 I TOTAL EXPENDITURES AND OTHER USES ~~Z~~~~Z ~~2~~~~2 ~~lZ4:~Z~ ~~~~4:~~1 I I I I I The notes to the financial statements are an integral part of this statement. -21- I I I EXHIBIT B-1 I CITY OF ST. JOSEPH, MINNESOTA I SPECIAL REVENUE FUNDS BALANCE SHEET December 31, 1985 I Federal Revenue I, Sharing 1985 1984 I ASSETS Cash $ 77,310 $ 4,606 I Investments 60,000 85,000 Interest Receivable 342 522 Entitlements Receivable 10,118 10,556 I TOTAL ASSETS ~l~Z:?:ZZ2 ~l224:~~~ I LIABILITIES AND FUND BALANCE I Fund Balance $147,770 $100,684 ~l~Z4:ZZ2 ~l224:~~~ TOTAL LIABILITIES AND FUND BALANCE I I I I J I ,I The notes to the financial statements are an integral part of this statement. -22- I I I EXHIBIT B-2 I CITY OF ST. JOSEPH, MINNESOTA SPECIAL REVENUE FUNDS I STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE For the Year Ended December 31, 1985 I Federal Revenue I Sharing 1985 1984 I REVENUES U.S. Treasury $ 41,397 $ 38,268 Interest 7,455 7,528 I TOTAL REVENUES $ 48,852 $ 45,796 I EXPENDITURES I Capital Outlay: Equipment $ 625 $ Library Study 21,024 History of St. Joseph 1,000 I Other 141 123 TOTAL EXPENDITURES $ 1,766 $ 2 1 , 14 7 I NET INCREASE (DECREASE) IN FUND BALANCE DURING THE YEAR $ 47,086 $ 24,649 I FUND BALANCE, January 1 100,684 76,035 FUND BALANCE, December 31 ~l~Z:!'ZZ2 ~l224:~~~ I I I I I The notes to the financial statements are an integral part of this statement. -23- I I EXHIBIT B-3 I CITY OF ST. JOSEPH, MINNESOTA I SPECIAL REVENUE FUNDS STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL I For the Year Ended December 31, 1985 I 1985 1984 Actual Over I (Under) Budgeted Actual Budget Actual REVENUES: I U.S. Treasury $ 42,000 $ 41,397 $ (603 ) $ 38,268 Interest 7,455 7,455 7,528 I TOTAL REVENUES $ 42,000 $ 48,852 $ 6,852 $ 45, 796 I EXPENDITURES: Capital Outlay: Equipmen t $ 3,000 $ 625 $ (2,375) $ Library Study 21,024 I History of St. Joseph 3,000 1,000 (2,000) Other 36,000 141 05,859 ) 123 I TOTAL EXPENDITURES $ 42,000 $ 1,766 $(40,234) $ 21,147 NET INCREASE (DECREASE) IN FUND ,I BALANCE DURING THE YEAR ~======2 $ 47,086 L~Z4:2~~ $ 24,649 FUND BALANCE, January 1 100,684 76,035 I FUND BALANCE, December 31 ~l~Z4:ZZ2 ~l224:~~~ I I I I I The notes to the financial statements are an integral part of this statement. -24- I I I EXHIBIT C-l I CITY OF ST. JOSEPH, MINNESOTA I CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET December 31, 1985 I I Millstream Park December December 31, 1985 31, 1984 I ASSETS Cash $ 4,325 $ 976 I Investments 7,000 Interest Receivable 20 44 TOTAL ASSETS $ 4,345 ~==~4:2~2 I -------- -------- I LIABILITIES AND FUND BALANCE Fund balance $ 4,345 $ 8,020 I TOTAL LIABILITIES AND FUND BALANCE ~==~4:~~~ ~==~k2~2 I I I I I I I The notes to the financial statements are an integral part of this statement. -25- I I I EXHIBIT c-2 I CITY OF ST. JOSEPH, MINNESOTA I CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE I For the Year Ended December 31, 1985 I Millstream Park December December I 31, 1985 3i, 1984 REVENUES: I Employee Aid - Township $ 139 $ 175 Interest 493 758 I TOTAL REVENUES $ 632 $ 933 OTHER REVENUE I Transfer from Other Funds 0 0 TOTAL REVENUES AND TRANSFERS $ 632 $ 933 I EXPENDITURES: I Gr an tRe fund $ 3,717 $ Capital Outlay 618 Other 590 I TOTAL EXPENDITURES $ 4,307 $ 618 NET INCREASE (DECREASE) IN FUND BALANCE $ 0,675) $ 315 I FUND BALANCE, January 1 8,020 7,705 I FUND BALANCE, December 31 ~==~4:~~~ î==~:!'2~2 I I I The notes to the financial statements are an integral part of this statement. I -26- I ./'. 'I -- ; I ," ". I I EXHIBIT E-l CITY OF ST. JOSEPH, MINNESOTA I ENTERPRISE FUNDS COMBINING BALANCE SHEET December 31, 1985 I Plant Opera- tion and I Sanitary Wa te r Maintenance Total Fund Fund Fund 1985 1984 ASSETS I Current Assets: Cash $ $ 16,981 $ 28,007 $ 44,988 $ 57,850 Investments 20,000 10,000 30,000 15,000 I Accounts Receivable 7,658 16,357 22,908 46,923 37,244 Interest Receivable 173 215 388 404 Due From Other Funds 5,577 5,577 I Total Current Assets $ 7,658 $ 53,511 $ 66,707 $127,876 $110,498 Fixed Assets: I Land $ $ 2,336 $ 4,940 $ 7,276 $ 7,276 Treatment Plant & Lines 353,819 413,911 767,730 767,730 Less: Allow. for Depr. 005,286) (214,870) (320,156) (306,527) I Machinery & Equipment 30,774 42,088 72 ,862 72 ,373 Less: Allow. for Depr. (11,473) 04,088) (25,561) (22,373 ) Construction in Progress 101,194 101,194 13 ,263 I Total Fixed Assets $ 0 $270 ,170 $333,175 $603,345 $531,742 TOTAL ASSETS ~==Z4:~~~ ~~~~J,~~1 ~~224:~~~ ~Z~l4:~~l ~~~~J,~1~ I LIABILITIES, CONTRIBUTIONS AND RETAINED EARNINGS I Current Liabilities: Accounts Payable $ 3,143 $ 2,597 $ 3,449 $ 9,189 $ 9,128 Due to Other Funds 5,567 Contribution from I other Funds 3,725 265,135 537 , 171 806,031 718,099 Retained Earnings, Unreserved 790 55,949 040,738 ) (83,999) (90,554) I TOTAL LIABILITIES, CON- TRIBUTIONS & RETAINED I EARNINGS ~==Z4:~~~ ~~~~4:~~l ~~224:~~~ ~Z~lJ,~~l ~~~~J,~~~ I I The notes to the financial statements are an integral part of this statement. -29- I I EXHIBIT E-2 I CITY OF ST. JOSEPH, MINNESOTA ENTERPRISE FUNDS I COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Year Ended December 31, 1985 I Plant Opera- tion and Sanitary Water Maintenance To ta 1 I Fund Fund Fund 1985 1984 REVENUES: Sales & Rental Charges $ 23,481 $ 45,756 $ 52,653 $121 ,890 $102,905 Service & Permits 910 400 1,310 1,726 I Mis ce llaneous 335 7 342 94 TOTAL REVENUES $ 23,481 $ 47,001 $ 53,060 $123,542 $104,725 I EXPENSES General & Administrative $ $ 24,168 $ 18,321 $ 42,489 $ 48,203 Waste Collection Contract 38,669 38,669 35,488 I Pumping and Utilities 8,812 8,812 10,491 Water Purification 4,090 4,090 3,925 Water Distribution 5,715 5,715 7,804 I Repairs & Maintenance 1,178 1,178 1,229 Sewage Treatment Plant 18,455 18,455 20,120 Depreciation 8,637 8,349 16,986 18,331 I Miscellaneous 44 658 702 272 TOTAL EXPENSES $ 38, 713 $ 51,422 $ 46,961 $137,096 $145,863 I OPERATING INCOME (LOSS) $(15,232) $ (4,421) $ 6,099 $(13,554) $(41,138) OTHER INCOME (EXPENSE) I Transfer from Other Funds $ 15,847 $ $ $ 15,847 $ 15,408 Interest Income 2,355 1,907 4,262 5,420 I OTHER INCOME - NET $ 15,847 $ 2,355 $ 1,907 $ 20,109 $ 20,828 NET INCOME (LOSS) BEFORE EXTRAORDINARY ITEM $ 615 $ (2,066) $ 8,006 $ 6,555 $(20,310) I EXTRAORDINARY ITEM Writeoff of 1972 Sewer I Improvement 51,180 NET INCOME (LOSS) $ 615 $ (2,066) $ 8,006 $ 6,555 $01,490) I RETAINED EARNINGS, (DEFICIT) January 1 175 58,015 048,744) (90,554) 09 ,064) I RETAINED EARNINGS, (DEFICIT) December 31 ~====Z22 ~=~~4:2~2 ~=il~24:Z~~2 ~~~~4:222) ~i224:~~~) I The notes to the financial statements are an integral part of this statement. I -30- I EXHIBIT E-3 I CITY OF ST. JOSEPH, MINNESOTA ENTERPRISE FUNDS COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION I For the Year Ended December 31, 1985 I Plant Opera- tion and Sanitary Water Maintenance To ta 1 I Fund Fund Fund 1985 1984 SOURCES OF FINANCIAL RESOURCES: Operations Net Income (Loss) for the I Year $ 615 $ (2,066) $ 8,006 $ 6,555 $ Add: Items not requiring Current Outlay of Resources I Depreciation 8,637 8,349 16,986 Loss on Disposal of Equipment 658 658 I Total Resources Provided by Operations $ 615 $ 6,571 $ 17,013 $ 24,199 $ OTHER SOURCES OF FINANCIAL I RESOURCES: Contributions by other Funds I TOTAL RESOURCES PROVIDED BY ALL SOURCES $ 615 $ 6,571 $ 17,013 $ 24,199 $ 0 USE OF FINANCIAL RESOURCES: I Operations Net Income (Loss) for the Year $ $ $ $ $01,490) I Less Items not requiring Current Outlay of Resources: Depreciation 18,331 I Equipment Disposal 51,180 Total Resources Used By Operations $ 0 $ 0 $ 0 $ 0 $ 1,979 I OTHER USES OF FINANCIAL RESOURCES: I Acquisition of Fixed Assets 982 334 1,316 11,818 TOTAL USES OF FINANCIAL I RESOURCES $ 0 $ 982 $ 334 $ 1,316 $ 13, 79 7 NET INCREASE (DECREASE) IN WORKING CAPITAL ~====~l~ L=~b~~2 ~===l~4:~Z2= ~=~~4:~~~ ~~l~4:Z2Z) I I The notes to the financial statements are an integral part of this statement. I -31- I I EXHIBIT E-3 I CITY OF ST. JOSEPH, MINNESOTA ENTERPRISE FUNDS COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION I For the Year Ended December 31, 1985 I Plant Opera- tion and Sanitary Water Maintenance To ta 1 I Fund Fund Fund 1985 1984 I COMPONENT ELEMENTS OF INCREASE (DECREASE) IN WORKING CAPITAL: I Cash $ $ (9,121) $ C3 ,741) $(12,862) $ 16,980 Investments 10 ,000 5,000 15,000 C1 7 , 504) Accounts Receivable 818 4,916 3,945 9,679 ( 6 , 407) Interest Receivable (27) 11 (16) 257 I Due From Other Funds 5,577 5,577 Accounts Payable (203 ) (179 ) 320 (62) 0,556) Due To Other Funds 5,567 5,567 (5,567) I NET INCREASE (DECREASE) IN WORKING CAPITAL ~====~l~ ~==~4:~~2 ~===l~4:~Z2= ~=~~4:~~~ ~~l~4:Z2Z) I I I I I I I I The notes to the financial statements are an integral part of this statement. -32- I I I EXHIBIT E-4 I CITY OF ST. JOSEPH, MINNESOTA ENTERPRISE FUNDS SCHEDULE OF CHANGES IN FIXED ASSETS I For the Year Ended December 31, 1985 I Jan. 1 Addi- Retire- Deprec- De c. 3 1 Balance tions men ts iation Balance I WATER FUND Land $ 2,336 $ $ $ $ 2,336 I Buildings 353,819 353,819 Less: Allow. for Depreciation (97,918) 7,368 (105,286) Machinery and Equipment 29, 792 982 30, 774 I Less: Allow. for Depreciation (10,204) 1,269 01,473) TOTAL WATER FUND $277 ,825 $ 982 $ $ 8,637 $270,170 I PLANT OPERATION & MAINTENANCE I Land $ 4,940 $ $ $ $ 4,940 Buildings 413,911 413 , 911 Less: Allow. for Depreciation(208,609) 6,261 (214,870) Machinery and Equipment 42,581 334 827 42,088 I Less: Allow. for Depreciation (12,169) (169) 2,088 04,088) Construction Work in Progress 13,263 87,931 10 1 , 194 I TOTAL PLANT OPERATION AND MAINTENANCE $253,917 $ 88,265 $ 658 $ 8,349 $333,175 ALL ENTERPRISE FUNDS-TOTAL I FIXED ASSETS ~~~l4:Z~~ ~=~24:~~Z ~====~~~ ~=l~4:2~~ ~~2~4:~~~ I I I I I The notes to the financial statements are an integral part of this statement. -33- I I EXHIBIT F-l I CITY OF ST. JOSEPH, MINNESOTA I GENERAL FIXED ASSETS STATEMENT OF GENERAL FIXED ASSETS For the Year Ended December 31, 1985 I I J an . 1 Addi- Retire- Dec. 31 Balance tions ments Balance I Land $ 49,879 $ $ $ 49,879 I Bui ld ings 230,116 4,013 234,129 Improvements other than Buildings 8,807 1,223 7,584 I Machinery and Equipment 172,723 172,723 Office Furniture 12,862 1,434 14,296 I Motor Veh icles 29,408 29,408 Other Equipment 67,630 4,236 71,866 I TOTAL GENERAL FIXED ASSETS ~~Z!4:~~~ ~==2:!'~~~ ~==!4:~~~ ~~Z24:~~~ I I I I I I I I The notes to the financial statements are an integral part of this statement. -34- I I EXHIBIT F-2 I I CITY OF ST. JOSEPH, MINNESOTA STATEMENT OF GENERAL FIXED ASSETS BY FUND December 31, 1985 I I 1985 1984 GENERAL FIXED ASSETS I Land $ 49,879 $ 49,879 Bui ld ings 234,129 230,116 I Improvements other than Buildings 7,584 8,807 Machinery and Equipment 172,723 172,723 Office Furniture 14,296 12,862 Motor Vehicles 29,408 29,408 I Other Equipment 71,866 67,630 TOTAL GENERAL FIXED ASSETS ~~Z24:~~~ ~~Zl4:~~~ I I INVESTMENT IN GENERAL ,FIXED ASSETS FROM: General Revenue Fund $359,282 $351,447 I Special Assessments 59,013 59,013 Revenue Sharing 160,396 159,771 Capital Projects 1,194 1,194 I TOTAL INVESTMENT IN GENERAL FIXED ASSETS ~~Z24:~~~ ~~Zl4:~~~ I I I I I I The notes to the financial statements are an integral part of this statement. I -35- ~------