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HomeMy WebLinkAbout2008 [12] Dec 17CITY OF ST. JOSEPH ECONOMIC DEVELOPMENT AURTHORITY Meeting Minutes -Wednesday, December 17, 2008 Present: EDA Board Members Carolyn Yaggie-Heinen, Tom Skahen, Dale Wick, Ken Jacobson (arrived at 3:20), and AI Rassier (arrived at 4:22). Absent: None. Also present: EDA Consultant Cynthia Smith -Strack of Municipal Development Group. Chairperson Wick called the December 17, 2008 regular meeting of the St. Joseph EDA to order at 3:02 p.m. Agenda. Chairperson Wick introduced the agenda. No changes were requested. Moved by Skahen, seconded by Wick to approve the agenda as presented. Motion carried 3-0. ~;~~ : Approval of Minutes. Chairperson Wick introduced the minutes from the November 26, 2008 regular meeting. Motion by Skahen, second by Wick to approve the minutes from the November 26, 2008 regular meeting. Motion carried 3-0. EDA Accounts Payable. Wick introduced the topic. Wick noted accounts payable for the month which totaled $10,307.88. Econom cuDevelopment Partneeship ($8 000)$The SCAEDP dues wtllube fromtthe 20091budgetea Motion by Wick, second by Heinen to approve the EDA accounts payable for the month of December 2008 in the amount of $10,307.88. Motion carried 3-0. Financial Report. Wick introduced the agenda item. Wick noted the packet included financial reports. Strack referenced the Treasurer's Report which illustrated year to date expenses of $32,872.33 and a current fund balance of $24,873.32. Motion Wick, Second Heinen to approve the Novemberr 2008 financial reports as presented. Motion carried 3-0. Year End Reimbursements and 2009 Calendar er diem forms were distributed and signed. Wick introduced the agenda item. Reimbursement (p ) The EDA reviewed the proposed 2009 calendar. EDA Board Members approved a regular meeting date of the fourth Wednesday of each month at 3 p.m.; except for the November, 2009 meeting which is scheduled for the third Wednesday of the month. 2008 EDA Annual Report to City Council (Draft) Wick introduced the draft report to Council. Strack provided an overview of information contained in the report including: core functions/strategic directions; meeting dates; diversification of tax base; prospect report; downtown revitalization project; CSAH 75 renewal project; conversion of student rentals/change in residency; additional projects; progress report 2008 goals, and 2009 goals. The EDA discussed the draft report and requested the addition of an executive summary which was outcome-based. The EDA also requested the following goals be added to the list for 2009: • Host a 'community meeting' with business owners • Provide for increased signage opportunities • Secure Project 08-B. The draft annual report will be revised and scheduled for final review at the January 2009 EDA meeting. Conversion of Rental Units Wick introduced the agenda topic. Strack noted that at the November EDA meeting the EDA began reviewing a technical inventory of all student rental units within St. Joseph. Following initial review of the inventory, the EDA directed the preparation of simple maps of the CBD illustrating locations of student rentals with potential for conversion to commercial use and units judged to be in poor or fair condition. Poor condition was defined as a unit which appeared to have exceeded its useful life. Units in fair condition were those that appeared to have multiple major maintenance needs (i.e. new siding, windows, re-roofing). Strack referenced three illustrations of the CBD included in the EDA information packet. The first is the location of rental units thought to have potential for conversion to commercial uses. The second is of buildings in poor (green) or fair (blue) physical condition. The third is an overlay of both maps. The EDA reviewed the information contained in the packet and requested the maps be expanded to illustrate condition and potential reuse of student rentals throughout the city. Heinen noted she will be meeting in early January with representatives from the College of St. Benedict regarding sharing of data needed to conduct an impact study regarding on campus residency requirement. MDG Contract Wick introduced the agenda item noting the annual contract for EDA services is up for renewal. The City Council has budgeted for apart-time EDA professional staff position. The proposed contract is similar to past years in that it includes atwo-month transition period from consultant to hiring of city staff. The 2009 contact includes 420 hours total with a fee for services of $2,200 per month. The contract includes a pledge to honor the agreement into 2010 at 2009 rates. Motion by Skahen, second by Jacobson to recommend the Cify Council approved the consulting contract with MDG, Inc. for 2009. Motion approved 4:0. Board Member Reports Heinen reported on a potential sale of salon holdings. Wick stated that a potential reduction in local government aid due to a state budget shortfall is expected. Wick stated the reduction could reduce the final 2008 LGA payment by anywhere from $30,000 to $160,000. Wick also reported on the St. Cloud Area Economic Development Partnership's annual meeting which was held at the new Blackhawk maintenance facility at St. Cloud Airport. Wick noted he has been appointed to the Executive Board of the SCEDP (a three year term). Adjournment. Motion to adjourn by assier, Sec d by Wick. Meeting adjourned at 4:26 PM. ~ ~~C~ ~~ i~2.c~ EDA Minutes -December 17, 2008 2