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HomeMy WebLinkAbout2004 [01] Jan 211-21-04 Page 1 of 3 CITY OF ST. JOSEPH ECONOMIC DEVELOPMENT AUTHORITY Meeting Minutes -Wednesday, January 21, 2004 Present: EDA Board Members Mike Deutz, Bruce Gohman, Larry Hosch, Tom Skahen and Ross Rieke. Absent: None. Also present: Mr. Jerry Hettwer, Hettwer Real Estate Services and Cynthia Smith-Strack of Municipal Development Group. Chairperson Deutz called the regular meeting of the St. Joseph EDA to order at 3:10 p.m. Agenda. Moved by Skahen seconded by Rieke to approve the agenda. Request to move item 5b up on the agenda in consideration of audience present. Motion carried 5-0. Buettner Business Park Covenant Amendment. Strack provided an overview of the request referencing memo contained in the EDA packet. Strack indicated an amendment to the Buettner Business Park covenants has been circulated to property owners within the park. The request is to exempt Lot 1, Block 4 and Lots 1 and 2, Block 3 from the required minimum three acre lot size identified in the covenants. In order to amend 70% of the property owners within the park and the St. Joseph Economic Development Authority must approve of the change. Strack indicated the City Attorney's office had reviewed the proposed amendment and suggested alternative language to further clarify the request. Strack indicated two other minor adjustments were also suggested, one referencing all of the property owners within the Park as opposed to just the Developer and the other referencing the federal Pollution Control Agency rather than the Minnesota Pollution Control Agency. Hettwer indicated over 70% of the Property Owners as measured by the square footage of the buildable lots contained within the Park, had authorized the proposed amendment. Hettwer also explained the existence of an "Exhibit A" recorded with the original covenants and, referenced but not recorded with the revised covenants in 2002. Hosch motion to approve the amendment to the covenants contingent on the following: Per the City Attorney, the proposed addition to Section 1.03 -Alteration of Lot Lines be restated as `Notwithstanding anything to the contrary stated above, the requirement that each subdivided lot be at lease three (3) acres in size after subdivision shall not apply to the subdivision of Lof 1, Block 4, Buettner Business park and Lots 1 and 2, Block 3, Buettner Business park. However, said subdivided lots must comply with the rules and regulations established by the City of St. Joseph Subdivision Ordinance." 2. The reference in Section 2.02 -Liability to "Leo C. Buettner, Gloria L. Buettner be changed to state `the owners': 3. The reference in the final sentence in Section 4.04 -Waste refer to the "PCA" rather than the `N1PCA". 4. Receipt of a written instrument executed by the owners of 70% of the property (measured by the square footage of the buildable lots)." Motion seconded by Rieke. EDA Minutes -January 21, 2004 Page 1 1-21-04 Page2of3 Item opened up for discussion. Chair Deutz and Board Member Gohman indicated they would be abstaining from the vote. Deutz suggested the EDA consider requiring additional information regarding the future subdivision of the property and clarification from other Board Members regarding the intended zoning classification of Lot 2, Block 3. Additional discussion followed. Deutz requested a vote on the motion on the floor. Motion approved 3 - 0 with Deutz and Gohman abstaining. Election of Officers of the Board - 2004. Chairperson Deutz introduced the item relating to election of officers for 2004. The following nominations were duly moved and seconded: Chairperson: Ross Rieke, Motion by Gohman, seconded by Hosch, all in favor. Vice-Chair: Larry Hosch, Motion by Deutz, seconded by Rieke, all in favor. Secretary: Bruce Gohman, Mofion by Deufz, seconded by Hosch, all in favor. Treasurer: Mike Deutz, Motion by Hosch, seconded by Skahen, all in favor. 2004 EDA Board Chair Rieke assumed role as Chairperson. Minutes. The minutes from the December 17, 2003 Regular EDA meeting were discussed. Gohman indicated all references to EDA Board leadership should be identified as "Chairperson" rather than "President". Moved by Gohman seconded by Deutz fo approve the minutes from the regular EDA meeting held December 17, 2003. Motion carried 5-0. EDA Accounts Payable. Strack provided an overview of accounts payable including the MDG contract, per diem for Board Members and TIF 1-3 payment. Rieke clarified 'per diem' should be restated as the phase indicates reimbursement on a daily or less basis as opposed to an annual basis. Deutz inquired as to why he was contacted for additional information. Strack indicated reimbursement by the City of St. Joseph exceed the threshold for the issuance of a 1099 tax form. The EDA requested Strack clarify the item with the City Administrator. Motion by Skahen, second by Gohman to approve EDA accounts payable in the amount of $11,147.93. Motion carried 5-0. Financial Report The EDA financial report was briefly reviewed. Moved by Gohman seconded by Skahen to approve the financial report. Motion carried 5-0. 2004 EDA Meeting Schedule. The proposed 2004 meeting schedule was reviewed. A change in the standard meeting time from 4:00 p.m. to 3:00 p.m. was suggested. Motion by Deutz to approve 2004 meeting schedule, move meeting time to 3:00 p.m. and accept proposed weeks ofttce hours would not be held, seconded by Skahen. Motion carried 5-0. EDA Minutes -January 21, 2004 Page 2 1-21-04 Page 3 of 3 Project Prioritization Survey Results. EDA Board Members received and responded to a survey distributed with the information packet on January 15, 2004. Strack distributed a copy of the survey results. A review of the survey results illustrates the EDA's primary goals are tied to industrial development. Specifically, the following two goals were selected as the top priorities for 2004. Rieke clarified that this did not mean all other goals or work items would be abandoned. The priority goal are: 1. Promote industrial developments that maximize the return on City investments in public facilities and services, expand the tax base, provide quality employment opportunities and compliment existing services. 2. Work diligently with property owners to develop future industrial areas adjacent to current industrial zoned land, to assure an adequate supply of industrial land is available for development in the future. A summary of the priority rankings will be distributed for information purposes with the next EDA packet. Motion by Gohman, second by Skahen to adopt work plan priorities for 2004 as identified through the project prioritization survey. Motion carried 5-0. Annual Report: EDA to City Council Strack indicated MDG, Inc. prepared a draft annual report to the City Council on behalf of the EDA for review at the previous EDA meeting. The report was revised to specifically identified new taxes generated by commercial/industrial activity from 1997 - 2003. Rieke questioned whether or not the estimates for annual increase in taxes reflected assessed market value increases. Strack indicated at this point they did not. Consensus of the EDA was to leave calculations as is with a notation that assessed market value increases were not included in the calculations. Motion by Hosch to approve report and direct staff to submit to the Cify Council at the February meeting. Second by Deutz. Motion carried 5 - 0. Prospect List/Activity Report. A report outlining communication with various contacts was included in the EDA's packet. An update on the Feld property was given. Aerial maps of the Feld property with annexation areas and future land use overlays were reviewed. The studies of an east-west collector in the northern portion of the City was also referenced. It was suggested a workshop session regarding future transportation plans with representation from the City Council, Planning Commission, EDA and Park Board be convened in the near future. Director's Report. Strack noted a staff meeting was held earlier in the day. A City Council/Department Head/Consultant retreat is planned for February 18, 2004. Board Member Reports. Hosch reported the City now has mapping software installed. Adjournment Motion by Skahen, seconded by Deutz to adjourn. Motion carried 5 - 0. Meeting adjourned of 4:42 p.m. f ~~%r~~~ "'-'l~- - ~ _ ''Cs2.~~ EDA Minutes -January 21, 2004 Page 3