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HomeMy WebLinkAbout2002 [08] Aug 218-21-02 Page 1 of 3 CITY OF ST. JOSEPH ECONOMIC DEVELOPMENT AUTHORITY Meeting Minutes -Wednesday, August 21g~, 2002 Present: EDA Board Members Ross Rieke, Larry Hosch, Bob Loso and Mike Deutz. Chairman Bruce Gohman (4:20 p.m.) Also present: Cynthia Smith-Strack of Municipal Development Group. Dean Wick, Outsource Management Group, Duane Schultz, President Winkelman Construction, Jeff Thoennes, President Lakeville Motor Express (4:15), and Jerry Hettwer, Hettwer Realty (4:18). Vice Chair Hosch called the meeting of the St. Joseph EDA to order at 4:06 p.m. Agenda. Requested addition: Revolving Loan Fund policy and pre-application. Recommended re-organization: item 5(e) -Lot split, site and building plan approval for Lakeville Motor Express moved up to first item under "Business." Recommended tabling items 5(a)- TIF Guidelines and 5(b) -Business Subsidy Policy until the next regular EDA meeting. Moved with proposed changes by Loso, seconded by Rieke. The agenda was approved 4:0. Minutes. Moved by Loso seconded by Hosch to approve the minutes of the July 77, 2002 EDA meeting as presented. Minutes were approved 4:0. Moved by Loso seconded by Hosch to approve the minutes of the July 25, 2002 Special EDA meeting as presented. Minutes were approved 4:0. Accounts Payable. The EDA discussed accounts payable. Moved by Rieke, seconded by Loso to approve the July Accounts Payable. Accounts payable were approved 4-0. Lot split, site and building plan approval -Lakeville Motor Express. Strack provided an overview of the site pan and requirements of the Declaration of Covenants, Conditions and Restrictions for the St. Joseph Industrial Park and where potential inconsistencies existed. Among topics discussed were: 1. The Developer's need to submit topographical drawings to the City Engineer for approval. 2. The Developer's need to submit evidence that the architectural metal proposed has a 20-year color-fast warranty from the manufacturer. 3. The Developer must ensure frost footings are eight inches above the final grade. 4. The Developer shall feature a stucco exterior on the office portion of the facility facing CSAH 133. 5. Screening for the refuse container shall be a minimum of five feet in height and constructed of brick, stone, decorative concrete material or durable material (e.g. screened chain link with a latched gate for the fourth side). Chairperson Gohman arrived at the meeting at 4:20 p.m. Further discussion centered around whether or not truck terminal parking was considered outdoor storage. Consensus of the EDA was that specifically truck terminal parking was not considered outdoor storage provided the trucks are moved offsite within 72-hours. Motion Rieke, second Deutz to recommend the City Council approve the site and building plan subject to conditions 1-5 noted above and recommending (a) the berm identified in the plans be four feet in height 8-21-02 Page 2 of 3 (as opposed to the three feet proposed), ~b) the trees depicted on the site plan be rounded near the stormwater pond at the intersection of 15 `' Avenue and CSAH 133; and, (c) the proposed fence be relocated and slatted from the northern property line to the building and from the building to the tree line. Motion approved 5:0. Strack then explained the Developer's proposed a lot split of Lot 1, Block 2 Buettner Business Park. The Developer's are proposing the construction of the Lakeville Motor Express facility on the northern-most 6.34 acres of the subject parcel. The proposed lot split leaves a three acre parcel between the St. Joe Development and Lakeville Motor Express parcels. The covenants indicate the minimum lot size is three acres. Motion Rieke, second Hosch to recommend the City Council approve the proposed lot split as required by the Buettner Business Park covenants. Motion approved 5:0. It was noted the EDA review of the covenants, conditions and restrictions for the Buettner Business Park did not constitute a review of the requirements of the Zoning Ordinance. EDA recommendations will be forwarded to the City Council for review at their September meeting. Commercial/Industrial Zoning Standards. Strack reported the comments of the EDA relative to commercial/industrial zoning classification standards were forwarded to the City Attorney's Office for inclusion in a draft. Follow-up phone calls and emails were placed. The Attorney's Office has not yet prepared a draft for review. Motion Hosch, second Loso to table this item for discussion at a special meeting prior to the September 9, 2002 Planning Commission meeting. The Special Meeting will be organized at the time of completion of the draft zoning classification standards. Motion approved 5:0. EDA Budget. Strack provided an overview of the City's budgeting process. The EDA is a separate political entity, for that reason and for ease in tracking expenditures, a separate fund (Fund 150) is being created for 2002 rather than including EDA expenses in the General Fund. Copies of the proposed EDA budget for 2003 were distributed. The proposed expenses total $38,000, a $3,600 increase over the 2002 budget. Motion by Hosch, second by Rieke to approve the proposed budget with the following changes: 1. Fund 150 line items 303 (Engineering Fees) and 304 (Legal Fees) be included in line 300 (Professional Services). The total budgeted amount in line 300 (Professional Services) be increased to $23,100. 2. Fund 150 line item 340 (Advertising) be increased to $1,000 (from $500). 3. Fund 150 line item 587 (Special Projects) be increased from zero to $500. Motion approved 5:0. Strack then indicated MDG is recommending the City move tax increment revenues and expenditures from the General Fund to separate funds for each TIF District and segregating TIF revenues and expenditures for each district as it will assist in ensuring compliance with TIF reporting and the TIF plans. Motion by Rieke, second Hosch to establish separate funds for each TIF District, subject to approval by the City's Auditor. 2 8-21-02 Page 3 of 3 Motion approved 5:0. Commercial Redevelopment. Strack provided an update on the commercial redevelopment project and requested further direction. The EDA indicated they would support acommercial/residential rehabilitation application to DTED's SCDP in the future, possibly in 2003. The EDA also favored the pursuit of a commercial rehabilitation project to drive the establishment of a redevelopment TIF District which would include rehab sites previously identified. Revolving Loan Fund Policy/Pre-application. Strack distributed proposed Revolving Loan Fund policies/pre-application to EDA members. The Department of Trade and Economic Development requests the establishment of the policy in conjunction with the St. Joe Development, LLC Minnesota Investment Fund grant to the City (loan to St. Joe Development, LLC). The proposed policy was reviewed. Motion by Rieke, second by Loso to approve the RLF policies provided technology upgrades were added to the list of eligible projects/activities. Motion approved 5:0. Project Updates. A report outlining communication with various contacts was included in the EDA's packet. A brief overview of several projects was provided. Comprehensive Plan Business Meeting Report. A report outlining results from a meeting with business leaders held on August 1, 2002 in conjunction with the updating of the City's Comprehensive Plan was included in the EDA's packet. A brief overview of meeting highlights was provided. Board Member Announcements: None. Next Meeting The next official meeting of the EDA is scheduled for September 18, 2002. Adjournment Moved by Deutz, seconded by Rieke to adjourn. All present voted in favor of adjournment, the EDA meeting adjourned at 5:57 p.m. ~~~ G~