HomeMy WebLinkAbout2003 [09] Sep 179-17-03
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CITY OF ST. JOSEPH
ECONOMIC DEVELOPMENT AUTHORITY
Meeting Minutes -Wednesday, September 17, 2003
Present: EDA Board Members Mike Deutz, Bruce Gohman, Larry Hosch, Ross Rieke (4:20 p.m.) and
Tom Skahen (4:40 p.m.).
Also present: Joanne Foust of Municipal Development Group and Judy Weyrens (4:45 p.m.)
President Deutz called the regular meeting of the St. Joseph EDA to order at 4:10 p.m.
Agenda.
Moved by Rieke seconded by Deutz to approve the agenda, with the addition of Change Order #12 for
the maintenance facility and pay request #6 for the Maintenance Facility included under Business item A.
Mofion carried 3-0.
Minutes.
Moved by Hosch seconded by Deutz to approve the minutes from the regular EDA meeting held August
20, 2003. Motion carried 2-1-0 with Rieke abstaining.
EDA Accounts Payable.
Foust provided an overview of accounts payable including the MDG contract for August in the amount of
$1,851.36. Foust noted MDG, Inc. drew down 4.0 hours from banked hours, during August.
Moved by Hosch- seconded by Rieke to approve the EDA September Accounts Payable in the amount of
$1,851.36 as presented. Motion carried 3-0.
Financial Report
Foust provided a brief overview of the financial report noting revenues as of September 10, 2003 of
$54,453.71, which includes the city transfer in from the general fund for the entire year and the $25,000
transfer in for the MN Community Capital Fund, and expenditures as of September 10, 2003 of
$38,790.41 in Fund 150, the general operating fund of the EDA. Foust noted activity in the TIF funds and
Revolving Loan Funds are also included in the report.
It was the consensus of the EDA to accept the September Financial Report.
Maintenance Facility.
Change Order #12 for $118.00 to rough-in plumbing for a future break room sink in the lunchroom was
presented. In addition, Change Order #14 was included in the EDA packet. Change Order #14 included
a credit of $2,625 to the City for 30 loads of fill removed from the site and a cost of $620 for delivering an
additional four (4) loads of Class 2 fill to the site for a net credit balance of $2005.
Moved by Rieke, seconded by Hosch to approve change order #12 for $ 118.00 for rough-in plumbing for
a future break room sink in the lunchroom of the maintenance facility and to approve change order #14,
which is a $2,005.00 credit for t-ll removed from the maintenance facility site. With all in favor, the motion
was approved 4-0. (Skahen absent).
The EDA requested a complete listing of change orders, their purpose and dollar amount, noting change
order #13 appeared to be missing from the sequence of approved change orders.
Payment No. 6 in the amount of $ 4,814.10 to Shingobee Builders for the Maintenance Facility was
presented to the EDA for consideration. Foust noted that items on the checklist have been substantially
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completed and the City Administrator, City Engineer and Public Works Superintendent Dick Tauten
recommend acceptance of the facility and approval of payment, contingent upon the completion of two
items; (1) removal of a berm which is blocking drainage from the property to the north, owned by Cy
Prom, which previously flowed south, and (2) determination of responsibility for the restoration of the
storm water pond, installation of erosion control measures on the pond and seeding in the area.
The checklist of incomplete items was reviewed. Discussion relating to the drainage and grading of the
site occurred. EDA members questioned the removal of the berm adjacent to the Cy Prom property
asking if a hydraulic study had been complete and if Prom's storm water should be allowed to flow aver
city property. The EDA also discussed erosion, which has occurred on the storm water pond, the need to
seed and install erosion control for the pond and determine whose responsibility this is. EDA members
agreed the City Engineer and Public Works staff should resolve these two items.
Moved by Gohman, seconded to Rieke to approve pay request #6 to Shingobee Builders for $4,814.10.
All in favor the motion was approved 4-0.
Moved by Rieke, seconded by Hosch to accept the maintenance facility contingent upon all incomplete
work being satisfactorily completed and to hold the retainage until the EDA and Council accepts the work.
All in favor the motion was approved 4-0.
City Administrator Weyrens noted that an invoice from Outsource Management Systems would be
presented to the EDA for consideration in October.
Moved by Rieke, seconded by Hosch, to release the maintenance facility contingency funds to complete
paving for the project. All in favor, the motion was approved 4-0.
City Administrator Weyrens excused herself from the meeting.
High Speed Data Line.
Several providers have been contacted since the last meeting including Astound, Quest, MN Technology
and the City of Buffalo. Quest is planning to have additional information, relating to the feasibility of
serving the business area north of County Road 75, within the next couple of months. Astound has not
yet provided any updates on their alternative plan.
Information on a city owned utility was included. It was the consensus of the EDA to pursue high speed
Internet service through an established utility first, but leave the municipal owned utility option open as a
possibility if no other providers are able or willing to service this portion of the city.
EDA members requested MDG, Inc. follow-up with Quest, Astound, CloudNet and U.S. Cable prior to the
October meeting.
Industrial Park Development.
Foust reported that the EDA, as a part of the Comprehensive Plan implementation, has identified a need
to begin exploring options for a future industrial park. She noted she and Strack of MDG met with Joe
Prom and two of the other parties of the estate and toured the 320-acre area on the northeast side of the
city, in the joint annexation area. The parties of the estate are planning to meet on September 27, 2003
to discuss the possible sale or development of the land. Foust noted that the Proms had expressed a
desire to develop residential lots in the area farthest north where there is rolling topography, large stands
of trees and wetlands and include the area which is flat and adjacent to Borgert Products in the industrial
park.
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The EDA discussed their role in the development and noted facilitation of the project was appropriate.
Additional information and EDA action will occur after the members of the estate meet. No formal action
was taken.
Prospect List/Activity Report.
A report outlining communication with various contacts was included in the EDA's packet. Foust also
provided several updates including the following: American Manufacturing is planning a 2,340 square foot
addition. Deutz noted that items identified by the Planning Commission from the previous building permit
have not been completed. Foust noted the City Administrator is aware of this and it will be noted at the
October 6, 2003 Planning Commission meeting.
Lange Excavating is planning a 7,120 square foot addition. The Planning Commission will review this site
plan on October 6, 2003. A dirt pile on the site will be addressed.
A lot split is being requested for Lot 1, Block 1, Indian Hills Park to accommodate the construction of an
office building. The Planning Commission will review this request at their October 6, 2003 meeting.
The former Vicwest Steel building has been leased to Midnight Haulers, a trucking company for afive-
yearterm.
Director's Report.
Foust noted a Development Conference is being held on Oct 8-10 at the Radisson Hotel in Bloomington.
Focus is on economic development, workforce development and bioscience. Cost is $225 per attendee.
$500 budgeted for training/conferences if someone would like to attend.
Board Member Reports.
Hosch reported that he had received a letter from the City Attorney regarding the inquiry relating to
conflict of interest for an EDA member. He noted that the letter noted that there currently is not a conflict
of interest, but the potential for a conflict exists. The letter outlines the steps recommended to address
this. Deutz noted that he has received a copy as well and has forwarded it to his attorney for review and
response. EDA members will be sent a copy prior to the next EDA meeting.
Duetz removed himself from the EDA and requested an opportunity to address the Board. Deutz asked if
the EDA would assist in investigating annexation of the property he and his partners own, east of the city.
He noted he would be interested in annexation, even without municipal utilities. It was the consensus of
the EDA to assist in the investigation of annexation, as they would for any other business.
EDA members were reminded of the open house for Borgert Products, to be held from 4 p.m. to 6 p.m. on
Thursday, September 18, 2003. The EDA sent a plant in recognition of the event.
Adjournment
Moved by Gohman seconded by Rieke to adjourn.
meeting adjourned at 5:25 m.
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All present voted in favor of adjournment, the EDA
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