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HomeMy WebLinkAbout[06] Outdoor Liquor Event - CSB, Saint Stocka*1t (aT1' QF 5T. JUSh NN Council Agenda Item 6 MEETING DATE: May 7, 2009 /May 21, 2009 AGENDA ITEM: Outdoor Liquor Event -CSB, Saint Stock SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: Tabled from the May 7, 2009 Council meeting BACKGROUND INFORMATION: The College of St. Benedict is again requesting a liquor license for a special event to be held on June 26, 2009. The event is known as SaintStock and is for alumni of the College only. The event is not open to the public. The Ordinance requires notification of the neighbors within 350 feet of the event. In this case the only mailed notice would have gone to the Monastery of St. Benedict. The Police Chief has reviewed the requested and has made the necessary staffing arrangements. Last year the City did receive a noise complaint from some residents on Hill Street. The City will work with CSB to arrange the speaker system so that it does not carry to the residential neighborhood. RFA Update: This matter was tabled from the May 7, 2009 meeting due to the deadline of C58 to submit payment for sewer services. As you may recall the letter from the City Attorney indicated that the City needed to receive payment no later than May 15, 2009. BUDGET/FISCAL IMPACT: ATTACHMENTS: Letter of request, map REQUESTED COUNCIL ACTION: Approve the outdoor event as requested. ~~~~ o~ sT. os~~~ 1 ~~x'~',cityof stjasc~h.c~om Public Hearing City of St. Joseph The St. Joseph City Council shall conduct a public hearing on Thursday, May 7, 2009 at 7:00 PM Acimir,istrator at the St. Joseph City Hali. The purpose of the hearing is to accept testimony for the proposed ~uc~y Weyrens outdoor event to be held at the College of St Benedict on June 26, 2009. This event is also known as SairttStock. ~1ayor All persons wishing to be heard will be heard with ora! testimony limited to 5 minutes. Written testimony may be submitted to the City Administrator, City of St. Joseph, PO Box 688,. St. A) Rassier .Joseph, MN 56374, Councilors Judy Weyrens Scene Ftenk AdministratorlClerk (i~b i_c>so Renee S~~rnanietz Dale Wick zs C.:ollege .Avenue North RCS fox b68 Saint ~oseph, Vlinncsoia S&374 C~hcrne ;z© .;b;.~2or Fax 3zo ;b;.o;4z Judy Weyrens City of St. Joseph Dear Judy, cotirLt~>: cat ~~1~1 ~E,'~~C~.l'G~: Ir~pired teaming. Iruprrir~;~ I.ir>es. April 17, 2009 l ain writing with information about SaintStock 2009 which is scheduled far Priday, June 26'h at the College of Saint. Benedict, requesting a variance from the City of St. Joseph's ordinance that all live outdoor music must end by 9:30 p.m. I am requesting, on. behalf of Saint Ben's a variance for outdoor nYUSic to be allowed until midnight.. SaintStock is scheduled to run. from 6;04 p.m. to 12:00 p.m. There will be a total of 3 bands playing throughout the evening on the "mall" area at CSB. In addition. to the music, food and beverages will be available for purchase. Food. will be provded'by CSB Dining Services and Gary's Pizza. Beverages will be provided by Bernick's Pepsi. but served by CSB's professional catering staff. 1'he entire parameter of the event will be fenced off and monitored by CSB security. Once again, SaintStock is ONLY for CSB/SJU alums and therefore will not be a family event and due to the age of our alums, minors have not been invited, but could possibly be the guest. ofan attendee. Each person entering the campus will provide a ticket anal be carded. If by chance a minor is the guest of an alum, they will receive a different colored wristband so that our professional catering staff will know NOT to serve that person alcohol.. No alcohol will be allowed into the fenced off event area and no alcohol can be taken from the event outside this parameter. The director of CSB security will be hiring additional staff'to help with security if necessary. In regards to sound and noise control -the event is occurring at the center of campus with the stage and noise pointed South to Southeast. 'Chere are no residents close enough in this direction for noise to be a lazge concern.. Most of the buildings on campus will provide very nice sound barriers. Once again., l have included the entire campus in planning this event to ensure the success of SaintStock. This includes security, events, grounds and maintenance, dining services, the Pres'ident's office, communication's office and a production expert. Each. person bas claimed responsibility for certain aspects of the event. '4'Ve lrati~e met to discuss the logistics which include traffic concerns, crowd control, noise and sound issues and alcohol related issues. I feel confident that key issues have been. addressed and that the right people are involved to help problem- solve any significant challenges. Please let me know if there are any other questions in regards to the logistics of 5aintStock..I look forward to presenting this information to the St. Joseph City Councih Sincere] , , ~' ~- . lCi-istita Darnall J Director of Alumnae Relations, College of Saint Benedict 320-363-5800 kdarnall~csbsju.edu Al lltvlNAf~A:S~()t:f11'TIt?N 3rSt~uthCallcgeA~en~~c P32U-363-580U Ww~vw.~bsju.exiu A~rnaativeAction! Sc. Jaseph, MN 5637`-2U9) P2i0;)-.i48-3468 exc. 2 EqualOpporrunityEmployer