HomeMy WebLinkAbout[04e] Millstream Arts Festival~~-'r/
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MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
July 16, 2009
Council Agenda Item 4e
Millstream Arts Festival -Requested Action: Authorize the
closure of MN Street between College Avenue and 15L Avenue
NW for the Millstream Arts Festival.
Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: The Millstream Arts Festival will be held on September 27, 2009
between 11:00 AM and 5:00 PM. The artist will set up early that morning. In order to provide a safe
environment, the Millstream Arts Committee has requested authorization to close Minnesota Street,
similar to what has been done for the 4`h of July.
Since Minnesota Street is a County Road, County approval is needed as well as City approval. The
organizers will be securing approval of Stearns County and requesting City approval. As with the St.
Joseph Parish, a certificate of insurance will be provided naming the City and County as insured. The
Committee has also provided the City with the proposed detour which is part of the Stearns County
Application.
The Millstream Committee will be in contact with the property owners affected by the Millstream Arts
Festival. With regard to St. Joseph's church, the committee will be opening the road for access to the
parking lot and closing the parking lot after the 10:00 AM mass.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Stearns County Public Works Permit, Map of area
REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Street Dance Road Closure
Permit Application as presented to allow the Millstream Arts Festival to utilize MN Street for the event
to be held on September 27, 2009.
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TizTZe of Clasizlg: Beg~,ning _..,.~ = :x H ~~ ~ ~. Ending _...... ~ .,;~ ~~. a:^t -
Event Coordinator ~A t ~ ~': `-°k 7"elephone ~ a~ : aye , ' ~ ° 3cw
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A map of the prolanseci roan. closed area and detour rouse shall accompany tae application.
1'ermissian is hereby granted to close the roadway on the above referenced highway,
subject to the following provisions:
1. That a specific time and date is set far the road closure and such use shall. not
exceed (~} hours.
2. That a definite detour route is established.
3. That adequate police coverage pf the closure and direction of the detour traffic is
available. Coordination with local police and the Stearns County Sheriff is
required.
~, That the detour route is marked with standard traffic contro3, signs so as to leave
zia doubt as to the intended route. Failure to provide adequate: signing may result
in the Stearns County Sheriff ordering the highway reopened to traffic.
5. That no stands, buildings, tents ar other encroachments be permitted within the
highway right. of way.
6. That the event coordinator be responsible for all costs involved, izicluding
providing police coverage far traffic control.
7. That the event coordinator shall be responsible far all necessary street cleaning to
Stearns Cauxlty's satisfaction.
Date: ~/~ ~'' S Requested. By: ' ._..,_~~f? ; ;/~~
Signature & Title i.oGaF Authority
~-
Date: '~ Authorized By: \~~ 4 ~ "`"
S ms county x~~a~ay Dept.
A representative of the Steai~is Couzyty Highway Department xnay arrange to meet with
the applicant and review the proposed closure area and detour route prior to the date of
the street dance.
cc: Area lVlaixtezzance Engineer
Stearns County Sheriff
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