HomeMy WebLinkAbout[06] Budget 2010ST. JOSEPH
FIRE APT.
MEETING DATE:
AGENDA ITEM:
August 5, 2009
2010 Preliminary Budget
Fire Board Agenda Item 6
BACKGROUND INFORMATION: Annually in August the Fire Board reviews and submits a preliminary
budget for Council approval. As many of you may be aware, the City is facing a challenging budget year
with a reduction in LGA for 2010 in the amount of $ 204,000, this does not include the $ 88,000 already
reduced for 2009. The unallotments of the Governor are funds that we cannot recoup unless the City
levies back funds. To help cope with the past reductions, the City has frozen all capital in all
departments except for Fire. Department Heads had a five year plan, but needed to re-evaluate based
on what was an absolute necessity. In addition, the City employees have had their wages frozen and
over time is very limited. Currently one staff position is not filled and it is likely that the City for the first
time will look at staff reductions or ways to reduce the payroll costs further.
While the salary costs are not comparable to the Fire Department, it is important for all to understand
any financial increases. Jeff has done a very good job n the budget and I believe the largest increase is
the Relief contribution. In 2009 the contribution was $0 so the City contributed $ 3,000, whereas for
2010 the contribution is nearly $21,000. The large difference is the volatility of the market and
retirement payments.
The Board will have to determine what level increase constituents will accept and then how that
number will fit in the budget. Lori has laid out some alternatives, as last year, how the budget could be
reduced based on reserves.
The City Council needs to adopt a preliminary budget no later than September 18, 2009. Once the
budget is adopted it cannot be increased, but can be decreased. It is the hope that the preliminary
budget will be ready for adoption on September 3 or at the latest, September 17. If the Fire Board is not
ready to adopt a budget at this meeting a second meeting should be scheduled.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Quarter Summary, Receipt and Expenditure detail
REQUESTED ACTION: Adopt a preliminary budget for the calendar year 2010
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St. Joseph Community Fire Department
Summary of Fire Contributions
2010 Proposed Budget
Percent Budget Debt Total
Adopted 2007 Budget Contribution Contribution Contribution
City of St. Joseph 46.11% 80,967.32 34,616.16 115,583.48
St. Joseph Township 32.57% 57,191.60 24,451.28 81,642.88
St. Wendel Township 21.32° 37,437.08 16,005.56 53,442.64
........................
................ 175,596.00
................... 75,073.00
.................... 250,669.00
.....................
..................
.............
........................
........................
........................ .................
................
.................
Percent ...................
....................
...................
Budget ...................
...................
......:............
Debt .....................
.....................
.....................
Total ..................
..................
..................
Dollar .............
.............
.............
Percent
Adopted 2008 Budget Contribution Contribution Contribution Change Change
City of St. Joseph 47.04% 79,963.30 37,148.90 117,112.20 1,528.72 1.32%
St. Joseph Township 32.53% 55,297.75 25,689.92 80,987.66 (655.22) -0.80%
St. Wendel Township 20.43% 34,728.96 16,134.18 50,863.14 (2,579.50) -4.83%
........................
........................
........................
.................
................
................. 169,990.00
...................
...................
................... 78,973.00
...................
....................
................... 248,963.00
.....................
.....................
..................... (1,706.00)
..................
..................
.................. -0.68%
.............
.............
.............
........................ .................
Percent ...................
Budget ...................
Debt .....................
Total ..................
Dollar .............
Percent
Adopted 2009 Budget Contribution Contribution Contribution Change Change
City of St. Joseph 47.68% 86,133.92 35,807.68 121,941.60 4,829.40 4.12%
St. Joseph Township 31.46% 56,832.49 23,626.46 80,458.95 (528.71) -0.65°
St. Wendel Township 20.86% 37,683.59 15,665.86 53,349.45 2,486.31 4.89°
........................
........................
.................
................ 180,650.00
...................
................... 75,100.00
...................
.................... 255,750.00
.....................
..................... 6,787.00
..................
.................. 2.73%
.............
.............
........................
........................
........................
Fire Chief .................
................
.................
Percent ...................
...................
...................
Budget ...................
....................
...................
Debt .....................
.....................
.....................
Total ..................
..................
..................
Dollar .............
.............
.............
Percent
Proposed 2010 Budget Contribution Contribution Contribution Change Change
City of St. Joseph 47.68% 107,418.27 32,517.76 139,936.03 17,994.43 14.76%
St. Joseph Township
St. Wendel Township
31.46° 70,876.23 21,455.72 92,331.95 11,873.00 14.76%
20.86% 46,995.49 14,226.52 61,222.01 7,872.56 14.76%
225,290.00 68,200.00 293,490.00 37,740.00 14.76%
2010 percent change remained the same as 2009 due to little construction and no annexation requests made for taxable property.
St. Joseph Community Fire Department
Summary of Fire Contributions
2010 Proposed Budget Akernatives
Percent Budget Debt Total
Adopted 2009 Budget Contribution Contribution Contribution
City of St.7oseph 47.68% 86,133.92 35,807.68 121,941.60
St.losephTownship 31.46% 56,832.49 23,626.46 80,458.95
St. Wendel Township 20.86% 37,683.59 15,665.86 53,349.45
.......................
.......................
.......................
.............
.............
............. 180,650.00
.................
.................
................. 75,100.00
.................
.................
................. 255,750.00
................
...............
................
.......................
Fire Chief .............
Percent .................
Budget .................
Debt ...............
Total
Dollar
Percent
Proposed 2010 Budget Contribution Contribution Contribution Change .Change
City of St. Joseph 47.68% 107,418.27 32,517.76 139,936.03 17,994.43 14.76%
St. Joseph Township 31.46% 70,876.23 21,455.72 92,331.95 11,873.00 14.76%
St. Wendel Township 20.86% 46,995.49 14,226.52 61,222.01 7,872.56 14.769'0
.......................
.......................
.............
............. 225,290.00
.................
................. 68,200.00
.................
................. 293,490.00
...................
.................. 37,740.00
................
................ 14.76%
............
............
......................
$10,000 Reserve/ ..............
Percent .................
Budget .................
Debt ..................
Total ................
Dollar ............
Percent
Capital Reduction Budget Contribution Contribution Contribution Change Change
City of St. Joseph 47.68% 102,650.27 32,517.76 135,168.03 13,226.43 10.85%
St. Joseph Township 31.46% 67,730.23 21,455.72 89,185.95 8,727.00 10.85%
St. Wendel Township 20.86% 44,909.49 14,226.52 59,136.01 5,786.56 10.85%
.......................
.......................
.......................
.............
.............
............. 215,290.00
.................
.................
................. 68,200.00
.................
.................
................. 283,490.00
..................
...................
.................. 27,740.00
................
................
................ 10.85%
............
............
............
$15,000 Reserve/ Percent Budget Debt Total Dollar Percent
Capital Reduction Budget Contribution Contribution Contribution Change Change
City of St. Joseph 47.68% 100,266.27 32,517.76 132,784.03 10,842.43 8.89%
St. Joseph Township 31.46% 66,157.23 21,455.72 87,612.95 7,154.00 8.89%
5t. Wendel Township 20.86% 43,866.49 14,226.52 58,093.01 4,743.56 8.89%
.......................
............. 210,290.00
................. 68,200.00
................. 278,490.00
................... 22,740.00
................ 8.89%
............
......................
.......................
Municipal Contribution ..............
.............
Percent .................
.................
Budget .................
.................
Debt ..................
...................
Total ................
................
Dollar ............
............
Percent
Reduction to $3,000 Budget Contribution Contribution Contribution Change Change
City of St. Joseph 47.68% 98,888.32 32,517.76 131,406.08 9,464.48 7.00%
St. Joseph Township 31.46% 65,248.04 21,455.72 86,703.76 6,244.81 7.00%
St. Wendel Township 20.86% 43,263.64 14,226.52 57,490.16 4,140.71 7.00%
207,400.00 68,200.00 275,600.00 19,850.00 7.00%
St. Joseph Community Fire Department
Fire Board Summary Information
Fire Department Operations (Fund 105)
Debt Service Contributions (Fund 331)
2010 Proposed Budget
2010 2009 2008 2007
Operating Budget 306,790.00 274,850.00 291,090.00 250,596.00
Revenue Credit (76,500.00) (77,500.00) (84,600.00) (75,000.00)
Equipment Reserve - (11,700.00) (31,500.00)
Less Budget -Community Room (5,000.00) (5,000.00) (5,000.00)
Budget to be funded 225,290.00 180,650.00 169,990.00 175,596.00
Fire Station Costs 76,100.00 82,600.00 78,973.00 75,073.00
Less Levy Reduction (4,900.00) (5,000.00) - -
Revenue Credit (3,000.00) (2,500.00) - -
Budget to be funded 68,200.00 75,100.00 .78,973.00 75,073.00
City of St. Joseph Cost Apportionment 47.68% 47.68% 47.04% 46.11°~
Budget Costs 107,418.27 86,138.12 79,963.28 80,867.32
Fire Stators Costs 32,517.76 35,809.44 37,148.88 34,616.16
St.loseph Township Cost Apportionment 31.46% 31.46% 32.53% 32.57%
Budget Costs 70,876.23 56,829.20 55,297.76 57,191.60
Fire Stators Costs 21,455.72 23,625.08 25,689.92 24,451.28
St. Wendel Township Cost Apportionment 20.86% 20.86% 20.43% 21.32%
Budget Costs 46,995.49 37,682.68 34,728.96 37,437.08
Fire Stators Costs 14,226.52 15,665.48 16,134.20 16,005.56
St. Joseph Community Fire Department
History of Fire Calls
As of May 31, 2009
Cost for Calls:
Emergency Calls
Drill Hours
Chief's Salary
Asst Chief's Salary
Captains' Salary
Secretary's Salary
Treasurer's Salary
Total Cost
Calls by Area:
City of St. Joseph
St. Joseph Twp
St. Wendel Twp
Mutual Aid
Total Calls
Types of Calls:
Medical Calls
Fire Calls
Total Calls
1/2-2009 2008 2007 2006 2005
$ 19,150 $ 32,280 $ 33,035 $ 34,095 $ 32,170
14,323 21,885 20,745 28,445 24,250
1,750 3,500 2,500 2,500 2,500
1,250 2,500 1,500 1,500 1,500
2,500 5,000 - - -
150 300 300 300 300
- - - 580 580
$ 39,123 $ 65,465 $ 58,080 $ 67,420 $ 61,300
81 174 163 157 143
41 77 92 85 86
13 21 22 27 31
2 3 3 2 1
137 275 280 271 261
98 210 220 200 194
38 65 60 71 67
136 275 280 271 261
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FD-1001
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Computer Hardware/Software TOTAL COST: $3,000.00
2010 BUDGET: $350.00 PROJECT CATEGORY Computer Equipment
DESCRIPTION: Computer Hardware/Software
JUSTIFICATION: Account Code: E105-42210-581/582
To keep up with computer hardware/software needs, putting funds aside each year. Computers are used for
fire training lessons, weather reports, grant administration, reporting and various administrative tasks.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Administration:
Computer Hardware 2,286.01 300.00 300.00 350.00 350.00 350.00 3,936.01
Computer Software 550.00 50.00 50.00 0.00 0.00 0.00 650.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 4,586.01
NEIGHBORHOOD: Total $4,586.01
Presented to the Fire Board on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
FD-1002
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2010 BUDGET: $500.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Fire Fighting Other Equipment
JUSTIFICATION: Account Code: E105-42220-580
As the fire fighting equipment ages, replacements will be required. This replacement fund is for items not
used directly for fire fighting, but rather supports the fire fighting efforts. This fund is to keep money in the
budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds goes back into the equipment reserve fund.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting:
0.00
0.00
Maint. Reserve Fund 30,133.29 500.00 500.00 500.00 500.00 500.00 32,633.29
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 32,633.29
NEIGHBORHOOD: Total $32,633.29
Presented to the Fire Board on
Comments
Approval to Purchase
Approved Denied Tabled
Authorizing Initials Date
FD-1003
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: 6-Wheeler/Pump TOTAL COST: $17,000.00
2010 BUDGET: $3,000.00 PROJECT CATEGORY; Equipment Reserve
DESCRIPTION: Replace Off Road Grass Rig
JUSTIFICATION: Account Code: E105-42220-584
Unit will be 12 years old, operates in very extreme conditions, have already experienced 1 major breakdown
with unit.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting: 0.00
Equipment Reserve 10,000.00 3,000.00 4,000.00 17,000.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 201 1 Construction
Equipment and Other 17,000.00
NEIGHBORHOOD: Total $17,000.00
Presented to the Fire Board on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
FD-1004
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Extracation Equipment TOTAL COST: $25,000.00
2010 BUDGET: $2,500.00 PROJECT CATEGORY Equipment
DESCRIPTION: Extracation Equipment
JUSTIFICATION: Account Code: E105-42220-584
As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are
on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. Prior
years' remaining budget from the RIT packs was applied to this budget item. The department currently has 2
sets of extrication equipment. This budget is to set money aside to the reserve account to replace the sets in
the future.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting:
Equipment Reserve 5,062.40 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 17,562.40
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 17,562.40
NEIOWBORHOOD: Total ~ 17,SC>"?.4O
Presented to the Fire Board on
Approved Denied Tabled
Comments
FD-1005
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Rescue Van TOTAL COST: $120,000.00
2010 BUDGET: $10,000.00 PROJECT CATEGORY Equipment Reserve
DESCRIPTION: Comparable unit to our Ford 350 (Diesel)
JUSTIFICATION: Account Code: E105-42220-584
We respond to approximately 300 calls per year. The rescue van responds to all calls. The current van was a
demo van the department purchased in 1997. We anticipate maintenance issues by the 2010 period. The
department will trade-in the 1997 rescue van for an updated van at that time. The total cost reflects the
estimated 2010 cost less the trade-in value for the 1997 van.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting:
Equipment Reserve 1 10,000.00 10,000.00 120,000.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2010 Construction
Equipment and Other 120,000.00
NEIGHBORHOOD: Total $120,000.00
Presented to the Fire Board on
Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-1006
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Pumper Truck TOTAL COST: $360,000.00
2010 BUDGET: $0.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Pumper Truck #1
JUSTIFICATION: Account Code: E105-42220-584/585
Mainline pumper -current pumper 1995 freightliner -anticipate maintenance issues. Will require replacement by
2012 (17 year old truck). Anticipate a portion of the cost to be covered by an equipment bond since much of the cost
was not set aside in previous years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting: 0.00
Equipment Reserve 45,000.00 45,000.00
0.00
Fire Fighting Equip 14,000.00 5,000.00 5,000.00 5,000.00 29,000.00
Equipment Bonds 286,000.00 286,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2012 Construction
Equipment and Other 360,000.00
NEIGHBORHOOD: Total $360,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-1007
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT FLAN
2010 - 201
PROJECT TITLE: Ladder Truck _ TOTAL COST: $1,000,000.00
2010 BUDGET: $4,000.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Ladder Truck #2
JUSTIFICATION: Account Code: E105-42220-585
The ladder truck was purchased by the fire service communities in 2001 through a bond purchase. The bond
was refinanced in 2003 to lower interest costs. The bond will be paid off by 2017, a couple years before the
ladder truck will need to be replaced. The cost of fire fighting equipment continues to escalate by more than the
consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore, the
replacement is scheduled for 2021. The current ladder truck cost $365,000. By 2021 a new ladder truck is
estimated to cost over $1,000,000. This will also depend on the height of the buildings in the area. Anticipate
issuing equipment bonds to cover a portion of the cost of the new ladder truck.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting: 0.00
0.00
0.00
Fire Fighting Equip 1,250.00 4,000.00 8,000.00 10,000.00 15,000.00 17,000.00 55,250.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021 Construction
Equipment and Other 55,250.00
NEIGHBORHOOD: Total $55,250.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-1008
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Grass Rig #3 TOTAL COST: $80,000.00
2010 BUDGET: $4,000.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Grass Rig #3
JUSTIFICATION: Account Code: E105-42220-585
Grass Rig #3 was purchased by the fire service communities in 1997 for $55,000. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. The Grass Rig is expected to be
functional for approximately 20 years; therefore, the replacement is scheduled for 2017. By 2017 a new rig is
estimated to cost over $80,000. Some of the equipment from the 1997 grass rig will be reused for the new rig.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting: 0.00
0.00
0.00
Fire Fighting Equip 10,000.00 4,000.00 6,500.00 7,500.00 10,000.00 11,000.00 49,000.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017 Construction
Equipment and Other 49,000.00
NEIGHBORHOOD: Total $49,000.00
Presented to the Fire Board on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
FD-1009
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Tanker Truck #4 ~ TOTAL COST: $300,000.00
2010 BUDGET: $7,500.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Tanker Truck #4
JUSTIFICATION: Account Code: E105-42220-584
Tanker truck #4 was purchased by the fire service communities in 1999 for $120,000. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. Tanker #4 is expected to be functional
for approximately 20 years; therefore, the replacement is scheduled for 2019. By 2019 a new truck is estimated
to cost over $300,000. Tanker #4 was purchased with a steel tank that began leaking shortly after the purchase.
The city's public work's staff and fire fighters have made repairs to keep the truck functional. The repair costs
continue to rise each year for this vehicle. Anticipate a portion of the costs to purchase a new tanker truck to be
covered by equipment bonds.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting: U.lui
0.0~ i
O.(1O
Fire Fighting Equip 1,250.00 7,500.00 9,000.00 12,000.00 15,500.00 18,000.00 63,250.Ut~
0.0(1
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019 Construction
Equipment and Other 63,250.00
NEIGHBORHOOD: Total $63,250.00
Presented to the Fire Board on
Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-1010
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2010 BUDGET: $1,500.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: Account Code: E105-42220-585
As the fire fighting equipment ages, replacements will be required. This replacement fund is for items
directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements
in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund.
One of the replacement needs is turnout gear as gear ages and new people join the fire department. Helmets
are handed off to fire fighters as they replace retired or resigned fire fighters. One set of turnout gear is
approximately $1,200.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Fighting:
FF Equipment 12,616.61 1,500.00 3,000.00 5,000.00 5,000.00 5,000.00 32,1 16.61
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 32,116.61
NEIGHBORHOOD: Total $32,116.61
Presented to the Fire Board on
Comments
Approved Denied
Tabled
Approval to Purchase Date Authorizing Initials Date
FD-1011
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: 800 Mhz Radios TOTAL COST: $75,000.00
2010 BUDGET: $5,000.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: Motorola XLT 2500 Portable Radios
JUSTIFICATION: Account Code: E105-42250-580
The City switched over to 800 Mhz radios in 2007 and 200R. The fire department received 25 radios with a
grant in 2007. The radios have a life of 7-8 years. The next replacement is scheduled for 2014 or 2015. The
cost per radio is currently about $2,400 per radio with the programming. The estimated replacement cost in 7-8
years is $3,000.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Communications:
0.00
0.00
Radio Reserve 3,000.00 5,000.00 9,000.00 12,000.00 14,000.00 16,000.00 59,000.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2015, ongoing Construction
Equipment and Other 59,000.00
NEIGHBORHOOD: Total $59,000.00
Presented to the Fire Board on
Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-1012
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2010 BUDGET: $500.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: Communications Equipment
JUSTIFICATION: Account Code: E1o5-42250-580
As the fire fighting communications equipment ages, replacements will be required. This fund is to keep
money in the budget to help fund equipment replacements in the future without large spikes for the purchases.
Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of
wear and tear and need to be replaced periodically. The department currently replaces approximately 5 pagers
per year (totals approximately $3,000) under this capital item.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Communications:
0.00
0.00
Radio Reserve 13,398.99 500.00 500.00 500.00 500.00 500.00 15,898.99
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 15,898.99
NEIGHBORHOOD: Total $15,898.99
Presented to the Fire Board on
Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-1013
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2010 BUDGET: $200.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Medical Equipment
JUSTIFICATION: Account Code: E~05-42270-5so
As the medical services equipment ages, replacements will be required. The replacement for medical
services equipment can vary depending on medical calls received each year. This fund is to keep money in
the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds go back into the equipment reserve fund.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Medical Services:
0.00
0.00
Other Equip 327.57 200.00 200.00 200.00 200.00 200.00 1,327.57
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 1,327.57
NEIGHBORHOOD: Total $1,327.57
Presented to the Fire Board on
Comments
Approval to Purchase
Approved Denied Tabled
Authorizing Initials Date
FD-1014
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Building Repairs/Updates TOTAL COST: varies
2010 BUDGET: $500.00 PROJECT CATEGORY: Improvement other than building
DESCRIPTION: Unexpected Building Repairs/Replacements
JUSTIFICATION: Account Code: E105-42280-530
The Community Fire Hall was constructed in 1997. As the building ages, replacements will be needed to
maintain a safe and proper function of the building. The roof has had over 3 leaks since the warranty period
expired on the building. It is likely the roof will need to be changed within the next 10 years. This capital item
allows for setting money aside in the building reserve fund until a major repair is required. By setting money
aside each year, the Fire Board will not feel large spikes in the annual budget.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Station & Building:
0.00
0.00
0.00
Bldg Fund Reserve 30,500.00 500.00 500.00 1,000.00 1,500.00 1,500.00 35,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, ongoing Construction 35,500.00
Equipment and Other
NEIGHBORHOOD: Total $35,500.00
Presented to the Fire Board on
Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FD-1015
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Sealcoat Driveway TOTAL COST: 55,000/Application
2010 BUDGET: $500.00 PROJECT CATEGORY; Improvement other than building
DESCRIPTION: Seal/Stripe Parking Lot
JUSTIFICATION: Account Code: E105-42280-530
Routine maintenance recommended every 2-3 years. The cost per coat is approximately $5,000.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Source Prior
Years
2010
2011
2012
2013
2014
Total
Fire Station & Buildin
ldg Fund Reserve g:
0,566.92
00.00
00.00
00.00
00.00
00.00
0.00
0.00
0.00
23,066.92
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2010, 2012 ongoing Construction
Equipment and Other 23,066.92
NEIGHBORHOOD: Total $23,066.92
Presented to the Fire Board on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
FD-1016
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Paint Fire Hall TOTAL COST: $7,000.00
2010 BUDGET: $750.00 PROJECT CATEGORY: Improvements other than Building
DESCRIPTION: Paint All Red Exterior Trim/Doors
JUSTIFICATION: Account Code: E105-42280-530
Many areas south and west side badly faded or completely void of paint. The building is budgeted to be
repainted in 2008. The painting will need to be updated in approximately 8 years. The estimated cost is
$7,000 per application.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
Fire Station & Buildin g:
Improvements other 0.00
than Building 3,700.00 750.00 750.00 1,000.00 1,000.00 1,000.00 8,200.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016, ongoing Construction
Equipment and Other 8,200.00
NEIGHBORHOOD: Total $8,200.00
Presented to the Fire Board on
Comments
Approval to Purchase
Approved Denied Tabled
Authorizing Initials Date