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Home My WebLink About[04c] Sales Tax Allocationcrr~• qF sT .unhr~~ Council Agenda Item 4 c MEETING DATE: August 6, 2009 AGENDA ITEM: Sales Tax Allocation -Requested Action: Authorize the use of up to $ 42,500 for Centennial Park Playground equipment and installation. SUBMITTED BY: Park Board, Bruce Berghorst BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Recommend the purchase of playground equipment for Centennial Park and allocation of $ 42,500 of sales tax proceeds. The total project cost is estimated to be $ 67,500. PREVIOUS COUNCIL ACTION: Voter approved question in city elections: City Question #3: Regional Parks and Trail Systems. I approve the use of the %2-cent sales and use tax to pay all or part of the costs in improvements in regional parks and trail systems (such as adding bathroom facilities to all parks, water amenities, expanded shelters, and development of the Sauk River Park) for a cost not to exceed 3 million. BACKGROUND INFORMATION: The St. Joseph Park Board is requesting funds from the Half-Cent Sale Tax account in the amount of $42,500 for park improvements to Centennial Park. The Park Board wishes to replace existing playground equipment made of treated lumber with playground equipment that is safer and current, much like the equipment in Klinefelter, Hallow, and Northland Parks. The Board estimates the new playground equipment, fall-area border and fill, grading, and installation at approximately $67,500. The Park Board has budgeted $25,000 to this project. However, in order for the Board to complete a task such as this we require extra funding from an additional source. Since the Half- Cent Sales Tax funds can be used for regional parks, the Board feels that improvements to Centennial Park would qualify for funds based on its location, amenities, and classification based on the recent master park plan. We ask that you approve this allocation of funds, which will be used for only the new equipment portion of this project-which will hopefully help to maintain and increase the park's level of rental throughout the summer season. BUDGET/FISCAL IMPACT: The following is the breakdown of the allocation of the proposed funds: Half-cent sales tax fund distribution: $42,500 ^ $24,000-New playground equipment from GameTime® ^ $8,000-Engineered wood chips to bring fall area to code (in accordance with the League of Minnesota Cities). These chips need to fill the border area at a minimum of one foot in depth, and the border area is estimated at 5,236 sq. ft. ^ $2,000-New fall area rubberized border ^ $8,000-City Staff Services for installation ^ $500-Miscellaneous supplies and equipment rental (Including 4 yards of concrete at approximately $110/yard) The Park Board funds of $25,000 is estimated to cover supplies and City Maintenance hours for: ^ Removal and disposal of existing wood-treated playground equipment ^ Removal and reallocation of existing slide and swing-set to Millstream Park With the reallocation of equipment to Millstream Park, these funds would also be used toward the purchase of engineered wood chips and border to bring Millstream Park up to code as well. St. Joseph Half-Cent Sales Tax Summary-Park Board Estimated available during the lifespan of the half-cent sales tax funds: $23,000,000 13 percent allotted to go to St. Joseph regional parks and trails: $3,000,000 Current half-cent sales tax accumulation for the City as of June 30, 2009 $747,639 Of this, 13 percent would go to park board Already allocated to fund Master Park Plan $97,192 -$51,400 Centennial Park funding request $42,500 ATTACHMENTS: Extract of Master Park Plan; Equipment Quote; Playground illustration and site plan. REQUESTED COUNCIL ACTION: Authorize the expenditure of up to $ 67,500 for the purpose of playground equipment form Minnesota/Wisconsin Playground and to use $ 42,500 of sales tax proceeds. Specialized Recreation Areas • Provides limited active recreation value • May include (but not limited to) golf courses, historic sites, conservancy areas, linear trails and floodplains • Not always available to the public • Considered important inclusion to a community and its park and open space program .. ~s ~ a ~; ca; ~ i:::,~:~~ ~~c.ce S}~ste:+r~ The City of St. Joseph owns acid operates approximately 78 acres of parkland. The following table provides a summary of current park classifications and acreage (See Figure 5-9). .~ . ~ Klinefelter Park Cumnninity Park South of East Dale Street and West of 2~~.04 ] 2~~' Avenue SE Centennial Park Conununity Park 205 Birch Street ~' 2.3 Cloverdale Park Neighborhood Park Corner of E Able Street and 8ct, Ave SE .48 Hollow Park Neighborhood West. of Birch and 5tt, Avenue Nom' .54 Playgroit nd Memorial Park Citywide Park - - 28 Third Avenue N4~" 4.89 ~ Millstream Park Community Park North of CSAH 75 and East of CSAI-I 3 35.0 Mornunent Park Specialized West Birch Street and 2.,d Avenue Nti' .31 Recreational Area Northland Park Neighborhood Park ti'est of Northland Drive 9.25 Gvty ~ St. J~r~~i P~r~lc aid Tva~r~l SVs~f-eut PCA~c 2008 General Evaluation Overall, the park is in fair condition. There are general grading and drainage issues that affect the quality of turf conditions in much of the park. The play equipment is outdated, has accessibility issues, and is in need of repair or replacement. Although the park provides picnic tables and benches, it could benefit from additional shade tree plantings. The park is protected on three sides by a black chain-link fence with non-gated access openings from Birch Street, the north side of the park, and 2nd Ave NW. ~;,:, &=: ~~~ ~;+~? i"I i t ~ ;fit ~ ~ ~. I' ~ ~: Location: 205 Birch Street V~'est-Centennial Park is located within a multiple and single-family residential neigh- borhood just south of CSAII 75 adjacent to a business district on the northwest side of the City. It is located across Birch Street with pedestrian access to both Monument and Memorial Parks. Issues • Grading and drainage problems • Turf establishment and maintenance • Dog clean-up problems • Accessibility issues • Outdated play equipment • Use of pea gravel surface material in play area i Problems with general turf and volleyball court maintenance • Lack of internal trail and external trail connections Opportunities: • Plant additional shade trees Classification Redesign horseshoe pit area Community Park Replace play equipment Size Replace play surface material 2.3 Acres Provide internal trail system to link park features Existing Facilities/Amenities Provide trail connection to CSAH 75 crossing or underpass to access Millstream and Northland Parks and to the Lake • Play equipment Wobegon Trail • Picnic tables Provide at least one shade structures and additional shade trees • Benches over bench near play area • Half-court basketball court • Provide ADA accessible restrooms that are available April • Sand volleyball court through November during park hours • Install dog waste bags and refuse container • Rental community pavilion • Picnic shelter (L) Install irrigation • See League of Minnesota Cities Insurance Trust report for park • Horseshoe pits system survey and recommendations regarding accessibility, • On-street parking safety, and facility condition (Appendix D) • Drinking fountain L =Lighted cvty a~ St. Jc-.v~i 1~a~k r,~~trf zYa~ sv~t-ev~r. Pl~a~c. 2nCJs C~ ~~ LEAGUE of f~/IINNESOTA C1T[ES CONNECTING & INNOVATING SINCE 1913 RECEIVED JUN ~ 9 Zp08 June 13, 2008 Terry Thenc Public V6'orks Director City of St. Joseph 25 College Ave North Sl. Joseph, MN 56374-0668 Date of visit: June 10, 2008 Dear Mc Thene: On the date listed above, I met with you to discuss loss control issues pertaining to the City of St. Joseph. This was in conjunction with the city's participation in the League of Minnesota Cities Insurance Trust property, liability and workers' compensation program. Purpose of Visit The purpose of this visit was to survey the city's park system to identify potential hazards and other loss control issues that should be addressed in the city's master park plan. Accessibility Many of the features located within the parks such as playground areas, bathrooms, drinking fountains, picnic tables, and shelters are not wheel chair accessible. General planning and improvement need to be made in this area. Playground Surfacing The pea rock surfacing in the use zone of playground equipment does provide protection from falls. This material needs to be "worked up" and returned to areas for which it was displaced on a regular basis in order to maintain the proper depth required. Seventy percent of all accidents on playgrounds are from children falling. Old and Outdated Equipment Some of the parks contained old, outdated equipment that is no longer recommended for public playgrounds under the U.S. Consumer Product Safety Commission, Public Playground Safety Handbook. Other equipment appears to be at the end of its useful life and should be replaced in the future. LEAGUE OF MINNESOTA CITIES t N S U RAN C E TRUST 222 SOUTH 9TH 5T. SUITE 1300 rHONF: (612) 766-3000 Fix: (612) 763199 LO55 CONTROL FIELD SERVICES MINNE/1PUL15. MN 5 5402-3 332 TOII FREE: (800) 44S-7707 WEB: WWW.LMC.ORG C'~~t~ o~ _s"t. , I~rs-~~~r r~~~:~-k ~.<2,r~ zE~~~~~ svs~-~ z~~ PI~a~K- goof r ,,... .!, Its .. ~ . c ti_ QUOTATION TO: City of St. Joseph P.O, Box 668 St. Joseph, MN 56374 Attn: Majorie A. l,esnick, 36 5th Ave. NW, St. Joseph, MN 56374 Phone: 320-363-7574 Fax: ~ Lt',1i-~~ nn l!L Project: 113ii71ia1 Park, St. Joseph, MN Plan Drawing D4337J Date: 04-Jun-09 Quote No. D4337J Drawing No. D4337J ~-~ uescrtpnon Price Extension 1 Lump Sum PrimeTime 3.5" Steel Post System Playstructure, $23,990.74 $23,990.74 Mfg. By GameTime. See Attached F,quipment List and Drawings Price Includes: Factors' Installed Direct Bolting System for Easy Installation 45.5" and 36" Post Center Formed Steel Deck System Entry Archways on All Vertical Climbers Includes All .4ppGcable Sales and Use Taxes Freight to Site Included materials, excavation, ore or surface preparation, lendssaping or bonding - - _. , _,_ -_- . -~___ ,.,_~,,,e Unless oW trwbr voted the Togowing apptim b the purchased items requiring ioslallatioa. IvLnneaote Playground, Inc. will not be responsible for accepting delivery or rlorage of egwpment, site prepmatioq unforeseen obstructions (may incur additional charges), or disposal of packaging meteaiala. Owner a (General Contractor shall hold Minnesota Wisconsin Rayground, Inc. harmless N Ne event of injury due to insufLaerd resilient safety surface. Owner is reaporeible for direct access to site for large tacks. A flat din surface should be prepared prior to our amval Unleae otherwise emted ell excavated material is b rcmmn on site and all inxtallation shall be done in me trip. All material in guaranteed speafied All works is to be completed I',in a wodrmanlilce manner according N s~r:dard practice. Any alteration or division from above specifications involving extra coetr must be executed upon written orders and will br~~~me a,~ extra Sharpe over and above the purchase agrcemem. All Agreemenu are contingent upon strikes, academe or delays beyond our cartrol. Owner is to cony lire, Nmado and othn necessary insararice r aces vsxxr rsrr JV 1JayS Shipping /Installation Date: 4 - 6 Weeks A.R.O. Prices Based on Wages Without Prevailing Wage Adjustments Signed By: John F.Ider Accepted By: With Acceptance -Terms of Sale -Payment is Due Within 30 Days Upon Approved Credit Sub Total $23,990.74 Freight Included Installation Not Included Tax Included Total $23,990.74 PO Box 27328 Golden Valley, MN 55427 Phone Number: 763-546-7787 Fax Number: 763-546-5050 City of St. Joseph Attn: Marjorie A Lesnick PO box 668 St. Joseph, MN 56374 G12023 3 1/2"Uprt Ass'Y Gaiv 8' 3 G12024 3 1/2" Uprt Ass'Y Galv 9' 15 G12026 3 1/2" Uprt Ass'Y Galv 11' 6 G12027 J 3 1/2" Uprt Ass'Y Galv 12' 2 12055 Handhold Transfer 1 12254 2'-0" Arch Climber 1 12266 2'-6"/3'-0" Wavy Tree Climber 1 12413 Barrier W/Steering Wheel 1 12704 Therapeutic Ring Attach 1 12728 Single Seat P/T 2 12735 Wave Climber 1 12767 Flip Slide W/Hood 1 12815 3'-0"Chainlink Climber, 36" Dk 1 12922 Rock Wall Climber-36"Deck 1 13540 Crunch Bar 1 13547 Horiz Loop Ladder, 36" Dk 1 18200 36" Sq Punched Deck P/T 1.3125 2 18201 36" Tri Punched Deck P/T 1 18202 Rect Punched Deck P/T 2 18204 6" Punch Stepped Platform 1 18237 3'-0" Funnel Bdg W/Barrier 1 18251 3'-0" Transfer Point 36" W 1 18259 2'-0" Step Link 36" Deck 1 18261 3'-0" Step Link 36" Deck 1 18273 3' & S' Access Attachment 1 18331 Arch Bridge 2-Dk 45 1/2" 1 18350 5'-0" F5 Spiral Slide 1 18378 5' Double Zip Slide 1 18387 3' Curved Zip Slide, 36" Dk 1 18604 S' Crawl Tube 1 18679 Bongos 1 178749 Owner's Kit 1 Quote Number: 1763 Quote Date: 6/4/2009 Total Amount: X23,990.74 Cen•~E.nrt~ c~~ tr~a,r k fit' Park D4337) Salesman's Signature Customer's Signature ~t ,t;Y' h; T ~~ n~ T ~~~ ~"' + 7 ~A~~(-~~ ~~ F , 1311 Ni 3Nn Oi ~Z 01 0 Sa3N10 A6 'li 'b5 9f Z5 - ~ ~ _ /, 30VJaf15 A13aV5 ` / ~ ~ m J ~ ,~ ~ ~ I 1t~ ~ i I nme I ~l / ~ ~ caul c~izl unrl .~ /M ~ l u-z S3DV ~11no ,s. ,,a ~' 3~ m \(\ I ~ m I ~ r rn ioo!• A \ m cl~» n ,~nM1i9 ~o c'~ o di .~ ~ I~ c ~ ~ \ ~ I ~ : ~s ~ Q n>a«+u ~ sam S \ LL mnl~ ml / / _ /~ wa / ~ \ / I \ ~ _ 3N02 Al3_itlS / I r- - -'- //.. - ~ I 3NOZ .1L7 ivS J I aNUSUO a3lvwus3 I I ~ L 3r3Wro Al3rS 1 SIXr M+ OMSn N3w. ?tea bal A OfMVLMO 3'CB~ 3Y9 TMi 3Hl ~ 6u[1RL/M3N q: Y!>Wfo TI SIiT ONINMN.vId ALL S 9.03tl 1 IN1d M 611f93~DtTt OMILW3,Il S}V.1 1M3H111n ^o3a s trld M ema w, v11w ~~ ru~i. 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