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AD~VI-1
AD-1001
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Election Equipment/Polling Place TOTAL COST: Varies
2010 BUDGET: $2,000.00 PROJECT CATEGORY Equipment
DESCRIPTION:
JUSTIFICATION: Account Code: E490-41410-580
As the City grows another election precinct may have to be added. The alternative to adding another polling
place is to have a facility large enough to accommodate additional voters. This would be the preferred
method. Regardless, additional equipment will be needed.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
General Capital: 0.00
Elections 32,198.90 2,000.00 8,000.00 8,000.00 8,000.00 8,000.00 66,198.90
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: zoio, zoo? ongoing Construction
Equipment and Other 66,198.90
NEIGHBORHOOD: Total $66,198.90
Presented to the City Council on
Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-2
AD-1002
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Copy/Fax Machine TOTAL COST: $]4,000.00
2010 BUDGET: $1,000.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Network color copier/fax machine/scanner
JUSTIFICATION: Account Code: E490-41430-580
The current color copy/fax machine was purchased in 2008. Over the past years we have determined that a
copy machine will last between three to five years. Replace should be considered in 2013 with the heavy use
of the machine.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
General Capital:
Administration 3,500.00 1,000.00 2,500.00 2,500.00 2,500.00 2,500.00 14,500.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2013, ongoing Construction
Equipment and Other 14,500.00
NEIGHBORHOOD: Total $14,500.00
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
ADM-3
AD-1003
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2010 - 2014
PROJECT TITLE: Telephone System TOTAL COST: $500/phone
2010 BUDGET: $500.00 PROJECT CATEGORY Furniture and Equipment
DESCRIPTION: Digital Intra-Office Phone System
JUSTIFICATION: Account Code: E490-41430-580
The current phone system was upgraded in 2007 to a new version of digital phones. The system allows for
transferring to the public works facility, water filtration plant and fire hall. The system also allows for direct
dial numbers and more advanced voice messaging. An annual budget is needed to maintain the system and
allow for upgrades and new extensions.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
General Capital:
0.00
Administration 0.00 500.00 500.00 500.00 500.00 500.00 2,500.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 2,500.00
NEIGHBORHOOD: Total $2,500.00
Presented to the City Council on Approved Denied Tabled
Comments i
Approval to Purchase Date Authorizing Initials Date
ADM-4
AD-1004
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Work Stations TOTAL COST: $4,000/work station
2010 BUDGET: $500.00 PROJECT CATEGORY: Furniture and Equipment
DESCRIPTION: Desk Work Station
JUSTIFICATION: Account Code: E490-41430-580
When the City moved into the current facility, the City purchased some of the office equipment from the
Bank. We have determined that not all the space is utilized in the best manner and we have been trying to
refinish a work station each year. So far we have completed the Admin Office and the Police Secretary. We
would like to replace some of the existing cabinetry in the main office. Additional needs include functioning
desk chairs, replace conference table chairs, coat rack, shelves and countertops. This is an ongoing cost so
money is budgeted each year. Inspectron, Inc. added a work space in the Admin Office space to make room
for the new position of Finance Director.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
General Capital: 0.00
Administration 1,500.00 500.00 1,500.00 1,500.00 1,500.00 1,500.00 8,000.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 8,000.00
NEIGHBORHOOD: Total $8,000.00
Presented to the City Council on
Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-5
AD-1005
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2010 BUDGET: $0.00 PROJECT CATEGORY Equipment
DESCRIPTION:
JUSTIFICATION: Account Code: E490-41430-580
These funds have been set aside to offset unexpected equipment replacement.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Source Prior
Years
2010
2011
2012
2013
2014
Total
General Capital:
Administration
5,673.34
0.00
500.00
500.00
500,00
500.00 0.00
7,673.34
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: Q007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 7,673.34
NEIGHBORHOOD: Total $7,673.34
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
ADIVI-6
AD-1006
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Computer Replacement TOTAL COST: $3,000/ system
2010 BUDGET: $2,000.00 PROJECT CATEGORY Computer Equipment
DESCRIPTION: Computers
JUSTIFICATION: Account Code: E490-41430-582
At least once a year a computer needs to be replaced or updated. [t is the intent of this project to fund orn
computer each year. This will allow for additional staff as we continue to grow. This project will also fi,~~~i
desktop printers as they end their useful life. The Administration staff are trying to tier out computer
purchases to avoid large budget increases everv_ 3-5 v_ ears. Administration will also track computers for Puhlic
Works and Police.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
General Capital:
0.00
Administration 4,950.33 2,000.00 2,500.00 2,500.00 2,500.00 2,500.00 16,950.33
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 16,950.33
NEIGHBORHOOD: Total $16,950.33
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
ADM-7
AD-1007
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Software TOTAL COST: Varies
2010 BUDGET: $500.00 PROJECT CATEGORY Computer Software
DESCRIPTION: Admin Software
JUSTIFICATION: Account Code: E490-41430-582
Most of the City Office functions are computerized and software update and maintenance is required. There
are many features that some of our software can do that we do not yet have the capability.
To better provide the public easy access to City information, LaserFiche filing has an add-on module called
Web Link. The public will be allowed to access designated files directly to the City's electronic filing system
via the City's Website.
In addition, LaserFiche Workload will allow City staff to maintain the City's electronic filing system more
efficiently. LaserFiche Workload has built-in controls to safeguard sensitive and critical City documents.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
General Capital: 0.00
Administration 399.68 500.00 1,000AO 1,000.00 1,000.00 1,000.00 4,899.68
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2008 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 4,899.68
NEIGHBORHOOD: Total $4,899.68
Presented to the City Council on Approved Denied Tabled
Comments i
Approval to Purchase
Authorizing Initials Date
ADM-8
AD-1008
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: Electronic Filing TOTAL COST: $3,500/scanner
2010 BUDGET: $500.00 PROJECT CATEGORY Computer Software
DESCRIPTION: LaserFiche scanner and additional licensed users
JUSTIFICATION: Account Code: E490-41430-582
The City has a considerable investment in the filing system program and money should be added each year
to assure that continued maintenance and enhancements and new user licenses can be added. The software
functions very well and most of the records are scanned into the system. An additional scanner should be
added in 2010 to keep up with the electronic filing.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2013 Total
General Capital: 0.00
0.00
Administration 1,000.00 500.00 500.00 500.00 500.00 500.00 3,500.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2005 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2010, ongoing Construction
Equipment and Other 3,500.00
NEIGHBORHOOD: Total $3,500.00
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
ADM-9
AD-1009
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2009 - 2013
PROJECT TITLE: City Hall -Facility Planning TOTAL COST: $60,000.00
2010 BUDGET: $5,000.00 PROJECT CATEGORY Building
DESCRIPTION:
JUSTIFICATION: Account Code: E101-41943-300
Over the past couple years the City started designating money for a facilities study. The amount is minor up
until this point. As the City continues to grow, new staff needs and additional requirements are realized. The
space is more difficult to accommodate every situation. The City Hall does encompass budget requirements
for all departments. The initial facility planning is charged against city hall administration.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2010 2011 2012 2013 2014 Total
General Budget: 0.00
Facilities and Planning 28,942.76 5,000.00 33,942.76
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries $33,942.76
Land Acquisition
PROJECT COMPLETION DATE: 2009 Construction
Equipment and Other
NEIGHBORHOOD: Total S ~.~,91? ?h
Presented to the City Council on
Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-10