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HomeMy WebLinkAbout[04a] Minutes''~: MEETING DATE: AGENDA ITEM: SUBMITTED BY: September 3, 2009 Council Agenda Item 4a Minutes -Requested Action: Approve the City Council minutes of August 19 and August 20, 2009. Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: None BUDGET/FISCAL IMPACT: $0 ATTACHMENTS: City Council Minutes-August 19, 2009 August 20, 2009 REQUESTED COUNCIL ACTION: Approve the City Council minutes of August 19 and August 20, 2009. August 19, 2009 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in a working session on Wednesday, August 19, 2009 at 6:00 PM in the St. Joseph City Hatl. Members Present: Mayor AI Rassier. Councilors Dale Wick, Steve Frank, Bob Loso . Administrator Judy Weyrens. Citv Rearesentatives Present: City Engineer Randy Sabart, Public Works Director Terry Thene, Finance Director Lori Bartlett, Police Chief Pete Jansky. Mayor Rassier opened the meeting and stated the purpose of the meeting is to review the five year Capital Improvement Plan. Weyrens stated that previously the Council requested the Public Works Director and City Engineer to provide the top Capital Projects from their perspective. Therefore, the following list was presented to the Council: • Street seal coaUCrack fill • 16'" Ave from Mn to Dale St • Park Terrace feasibilityJplans • CSAH 2 realignment • Northland Heights/Jasmine Lane connection • North corridor EIS -GRANTS • New water tower • Old tower maintenance/ repair Northland Dr from Co 75 to Fir St. • Field St from 12'" Ave SE to 16~" Ave The Council discussed the impact to residents if ~" Av project or Park Terrace project were constructed. The project on 16'" would be 100% a the Park Terrace is 60/40. The condition of the economy makes it difficult to complet je at include assessment. Sabart and Thene stated that 16~" Avenue is in their opinion, thew s et i e City. To help reduce costs the City could consider designing a rural road rather t th urban section. While Rassier concurred that 16~" Avenue SE is in dire need of reconstructs wou be concerned if the City deviated from the current road standards. The seal coat project is funded gh th udget, but the overlay projects for 2009 and 2010 are yet to be funded. The General Fund bu in es approximately $ 75,000 for seal coating which should be sufficient. In addition to seal coating, CIP includes street maintenance. The City completed a street maintenance plan to help protect the infrastructure of the City. Due to budget constraints the City did not complete the suggested projects in 2009 so the 2010 CIP includes the suggested projects for 2009 and 2010. Northland Heights/Jasmine Lane extension is a project that is development driven. When Northland Heights was approved, the Development Agreement includes a provision that Jasmine Lane is to be extended, with the developer absorbing the costs. Since the development a portion of the property where Jasmine Lane is to be extended has been sold to a private party. City staff has met with the property owner and they are aware of the extension. The property that has been sold is large enough that at some point in the future it could be developed. However, before the property can be developed, utilities need to be extended. Sabart stated that at the time that Jasmine Lane is extended, the City could stub the utility services and assess the property owner. The Council spent considerable time discussing the water tower and impact of not constructing the second tower. On a peak water usage day, the City only has an excess water supply of approximately 40,000 gallons. It is not crucial to build the tower this year, but as the City grows this need will increase. Sabart and Thene discussed the maintenance needed on the existing tower. The tower is approaching 15 years which is the standard life for the coating used in the tower. While the tower is structurally sound, maintenance will need to be performed. It was anticipated that the maintenance could be completed after August 19, 2009 Page 2 of 2 the construction of the second tower, so that we could take one tower down to complete the needed maintenance. The Council questioned the use of the CSB tower so that the City could complete the needed repairs. Saban stated that on the highest pumping day the CS8 tower would have to fill four times to meet the water demands of the City and questioned if adequate fire protection would be available. The repairs would take approximately one month and would need to be completed during months with warm temperatures to allow for curing. Frank questioned Field Street and whether or not that should be on the list. Rassier stated that if the senior apartments are constructed there may be enough demand that a portion of Field Street from CR 121 to 16th Avenue may need to be constructed. Frank questioned if the study is not completed, if the City can discuss improvement. Wick concurred and stated that until the study is completed the City cannot begin construction or complete the feasibility report. The Council discussed the CR 2 realignment and the costs associated with the trail and lighting. Saban reported that the Stearns County Enginee- has indicated that it is too late in the design process to include trail details. However, they are not opposed to adding the trail based on the bid quantities. The Council acknowledged that sales tax revenue could be used for this projesj, Loso stated that he would like to see the City have fiscal Currently the City only provides the Society space. Wick for heat and electricity. The Council discussed priorities, with Mayor Rassier tower as a priority; Mayor Rassier and Councilors street improvements as a high priority. Staff was projects that have funding through the budget and The Council agreed to continue the 201 ity for the local historical society. stated that the City also provides rs Frank and Wick ranking the water ranked the feasibility reports for the pare a revised CIP for 2009 illustrating funding. on August 25, 2009 at 6:00 PM. Adjourn: The meeting was adjourn ensus at 7:55 PM. Judy Weyrens Administrator August 20, 2009 Page 1 of 5 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, August 20, 2009 at 7:00 PM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor AI Rassier, Councilors Renee Symanietz, Dale Wick, Bob Loso, Steve Frank and City Administrator Judy Weyrens. City Rearesentatives Present: Finance Director Lori Bartlett, Public Works Director Terry Thene, Police Chief Pete Jansky, City Engineer Randy Sabart, City Building Official Ron Wasmund, City Rental Inspector Gary Utsch Others Present: Monte Eastvold Public Comments: No one present wished to speak. A ends: Symanietz made a motion to approve the agenda as presented. The motion was seconded by Frank. Discussion: Frank clarified a section of the August 6, 2009 Minutes. The motion passed unanimously. Consent Agenda: Symanietz made a motion to approv a Cons agenda as follows: a. Minutes -Approve the City Council min of ugust , 2009. b. Bills Payable -Approve check numbers -041929 and EFT numbers 000309- 000314, 000464-000465. c. Acceptance of Gifts -Accept the d a heir purposes as presented. d. Transfers -Authorize the 2009 oper eras presented. e. Quarterly Gambling Report - pt '"~ Quarter Gambling Report. f. GambNng Permit - Accept G blin pplication of the St. Joseph Jaycees for an event to be held on Octo Stonehouse Tavern. The motion was seconded by L p ed unanimously. Bond Refinancing: Monte Eastv pproa ed the Councilors to present the potential refunding of the 2002 Water Revenue Bonds. He p r refunding analysis which shows the rates assuming AAA rates. Although the City does not hav a AAA rating; the State does and he suggested that this refinancing be done through the State Public Facilities Authority [PFA]. They offer loans to Cities for water, sewer and storm sewer projects. He added that to receive this type of funding, the City must apply to the State. He also provided them with a debt service comparison which indicated a savings of $20,692.02. Those savings take into account all expenses associated with the refunding. He added that the City must submit a request form to the state to enter into the credit enhancement program. With that, there is an application fee of $500. Rassier questioned whether that is part of the issuance costs, to which he was advised it is not. Eastvold advised the Council that, due to the size of this issue being relatively small and short, he is not recommending a new rating review as it would not be cost effective. Frank made a motion authorizing execution of Resolution 2009-019 relating to the issuance of GO Water Revenue Refunding Bonds, Series 2009A. The motion was seconded by Loso and passed unanimously. Assuming approval from the State, Eastvold stated that this would be brought back in a month to conduct the actual refunding. Treasurer's Reoort: Bartlett advised the Council that the City has received the 1 ~ half of its property tax payments and its 1~ half of the LGA. The LGA was reduced $44,185.50 due to the Governor's unallotment. She added that, so far, the City has collected about 54% of its budgeted revenue and spent August 20, 2009 Page 2 of 5 about 43%. According to Bartlett, there are some funds that show a deficit, but those will be taken care of by the end of the year. Frank made a motion to accept the July 2009 Treasurer's Report as presented. The motion was seconded by Symanietz and passed unanimously. Planning Matters Annual Review of Interim Use Permits: Weyrens stated that the Interim Renewal process was modified to collected additional data. The new process also requires a renewal fee of $ 40.00 which covers the application processing. The applicant is still required to complete the rental license process and pay the applicable fee. The City Office staff mailed notices to all property owners will active Interim Use Permits as they relate to rental. Each of the applicants was sent an application for renewal and an affidavit of residency which was to be returned along with the application fee and proof of ownership. Those that did not complete the process were sent letters notifying them that their permit has expired. Since the materials were distributed to the Planning Commission, Lieser and Ortmann have submitted their completed application materials. Wick made a motion to approve the renewal of the Interim Use Permits for the following properties: • Michael Bader 101 5'h Avenue NW • Irma Hoffman 1041" Avenue NW • Deutz Properties 30 Birch Street E • Deutz Properties 119 College Avenue N • Tom Dullinger 34 College Avenue • Travis Fruth 220 17'" Avenue SE • Crystal Hughes 415 7'h Avenue • Christine Long 302 7'" Avenue • Andrew Rose 606 Graceview D • Linda Hutchinson 133 5~' SE • Dale Schneider 409 C ge e • Brian Shields 321 Cy • Ryan Pekarek 1~~v a SE The motion was seconded by Discussion: Frank questionea~fether or not there are issues with any of those properties that have completed the paperwork. He was advised that 409 College Avenue N had multiple violations such as weed and snow removal notices. Frank then questioned whether the $40 fee is enough to meet the cost of this and whether other cities charge the same fee. Weyrens stated that the purpose of the fee is to cover the cost of sending out the applications, etc. Rassier stated that we need to make sure that those who did not reapply are not renting. Jansky advised the Council that they are working on these types of issues and, in the future, administrative citations will be issued. The motion passed unanimously. Special Use Permit. Outdoor Sales: Weyrens stated that the Planning Commission conducted a public hearing on August 3, 2009 to consider a Special Use Permit to allow outdoor sales. The property is located at 213 Cedar Street East on the same site as the used car lot recently approved by the City Council. The property is owned by Brothers One and the facility has been divided into two suites. Both property owners share the parking area. The application for outdoor sales has been submitted by Anne Schwartz. Her intent is to operate an outdoor market every Sunday between the months of May and October, as well as operate a retail store that will be open every Sunday when the outdoor market is in operation as well as one weekend per August 20, 2009 Page 3 of 5 month. Since outdoor sales are not listed as a permitted use, it was interpreted that the outdoor market is similar to a Farmers Market which is allowed in the 62 Zoning District by issuance of a Special Use Permit. The Planning Commission recommended approval of the Special Use Permit with the condition that the outdoor sales are limited to Sundays between the months of May and October and the vendors must be located in the rear of the building. Frank made a motion to authorize the Mayor and Administrator to execute the Resolution of Findings issuing a Special Use Permit to Brothers One, allowing outdoor sales in a B2 Highway Business Zoning District with the conditions stated above. The motion was seconded by Wick. Discussion: The outdoor market will be open from May through October and it was clarified that they will sell other items inside at other times. It was questioned whether or not there were any issues with parking at the hardware store which there have not been. Rassier stated that the only issue deals with temporary signs which are not in the City limits. The motion passed unanimously. September Meeting: Since the September Planning Commission meeting falls on Labor Day, the meeting has been moved to August 31. Building Official Re Ron Wasmund, Inspectron Inc, approached the Councilo o give a f summary of the Building/Rental Activity. Building Permits: Wasmund presented the Counci with th rmit Activity from January 1 through August 15. So far this year, there have been a total of 1 p its with revenue of $67,083. With the addition of plumbing and mechanical permits, the I of permits is 237 with $73,541 in revenue. He stated that there have been four new h thi ar compared to 7 last year. Wasmund added that there were two new commercial projects we Co ns and the Central MN Federal Credit Union. CSB has also added a health center, but th as building. In conclusion, Wasmund stated that the City is a little ahead of last year. He antic s the S 8 H apartment project and two more single family dwellings. He added that St. Jose ' s more permits than any other jurisdiction that they represent. They represent the f wing c m ities: Paynesville, Richmond, Rockville, and Commercial for St. Augusta, and Lyndon To ip. Gi n the economy and the forecast, Wasmund stated that St. Joseph is doing pretty well this yea a cluded by reporting that 639 inspections have been generated this year. Rental Housing: Wasmund reported that, to date, 96 licenses have been issued for rental housing which accounts for 224 units being inspected and passed. There are 40 properties/licenses that have had their first inspection, but the re-inspection has not yet been completed. Symanietz questioned the time frame between inspections to which Wasmund replied is generally 30 days. He added that, as of August 14, 27 properties have not yet called for their first inspection. 10 of those properties are scattered throughout the City, 10 of them are the townhomes on Iverson which are vacant, and the remaining 7 belong to Sand Companies. He added that they have had contact with Sand Companies and they have not yet established their inspection date. Wick questioned those that have not yet renewed their rental license. According to Wasmund, they should be renewed prior to August 15. The permit for those that have not scheduled an inspection or complied with the ordinance requirements have technically expired and it would be up to the council for, suspension of that license. A list will be turned over to the Police Department. Frank stated that he wanted to get a sense of whether some of the property owners do the bare minimum such as slapping on some paint and leaving the basic things unfinished. After hearing from both parents and students, he stated that he disagrees with Weyrens' comment that the parents have different August 20, 2009 Page 4 of 5 expectations of what the license requirements are. He questioned how our standards relate to other Cities that are represented by Inspectron. Wasmund stated that his firm performs the rental inspection for the City of Northfield which has a large student population. The typical rental homes in Northfield are older homes that were built prior to the adoption of building codes. Most rental housing codes include provisions from the State Building Code as they relate to health/Safety. However, a recent court case has determined that homes constructed before the adoption of the State Building Cold cannot be required to comply for the purpose of a rental license. Wasmund advised the Council that they can enforce the rules that are contained in the rental housing ordinance, but that cannot contain anything which is found in the building code. Those ordinances regulate the condition of the home. The inspection requirements in St. Joseph are similar to those in Northfield. Frank questioned how our inspection fees compare. Currently, St. Joseph charges $75/unit with a graduated fee schedule for multiple units. Wasmund stated that Northfield is still at $53/unit; however, they chose to keep the fee consistent and enforce the new ordinances. Due to the extra time it takes to complete the inspections, they are losing money. Si. Joseph, on the other hand, is fairly close to breaking even. Frank asked Wasmund if he could add any provisions (s) what would they be and why. Wasmund stated that he wished that rental properties would be required to install hard wired smoke/carbon monoxide detectors. The most common correction is lack of battery fors a detectors. He recognizes that this will not be required based on the recent court case reference ve. He would also like to see stairways comply with the current building codes. Many oft en roperties are older homes and an area that may have once been used to store canned goo ay no used as a social room. He would like to see some changes made; however, they are in ict 'th the building code. Based on a conversation during the Council/Staff rksh rank questioned the building permit process and the length of time before an inspection is co W and stated that, in some cases, a project is completed prior to a permit being pulled. The in c is when the permit applicant calls to request an inspection. For example, it has a tr with furnace change outs that the contractor will ask the homeowner to call for an inspect' so is enient for them. He stated that they can try and educate the contractors more. There h ee scussion about allowing repeat contractors to file a self certification form; however, that has t been put into law. According to Rassier, things h Chang ui a bit over the last five years. Wasmund added that there is consistency with both the buil and r tal housing inspections. The City has had the same rental inspector for the past four years. added that, this year, they had the greatest amount of first- time inspection compliance as people becoming accustomed to the rules. Rassier stated that he would like to see a little more follow through with the conditions set forth in developer agreements. For example, there have been some buildings that have asked to add on and, based on the developer agreement, they were to bring the older portion into compliance and they have not. City Engineer Reports - No Report Public Works Director Reports Baker Street Lift Station: Thene reported that, during the recent storm, the Baker Street Lift Station suffered damage due to the controls. Fortunately, there were no sewer back-ups in any homes. Frank questioned if there is a back-up generator for the lift station. Thene stated that it is set up pretty good right now, but they can pull a generator to it, if needed. He stated that things are now back to normal, but not all of the bills have been received yet. Symanietz questioned if there was any other damage reported to which Thene stated he wasn't aware of any other damage. Well Repair Thene advised the Council that there are some repairs needed for Well #3. He stated that he has one quote of $5,300. August 20, 2009 Page 5 of 5 Police Report: Frank staled that he had been looking at the monthly police report and questioned the deer permit. Jansky stated that there are some rural areas within the City limits and people are allowed to hunt on those properties. They must first come to the City to get a permit to hunt within the City limits. If they are not the property owner, they are to provide a letter stating that they are allowed to hunt on that property. He stated that they can hunt with both gun and bow. Mayor Reports 2010 Budget: Rassier reported that the Council has met several times to review the proposed 2010 General Fund Budget and Capital Improvement Plan. He stated that staff is doing excellent job and the budget is looking good. He added that the Council will begin looking at some new capital improvement projects. Council Reports SYMANIETZ - No report WICK EDA: Wick reported that the Partnership is in the process of planning their annual conference/site tour. This year the Cynthia Smith-Strack, Si. Joseph EDA Director wil apart of the presentation and the tour will include some St. Joseph site. LOSO - No report FRANK Budget: Frank stated that the Budget is the singl nt document that a government body deals with and generally does not get a whole lot Staff did a good job on the budget. He advised the residents that the budget docu s ( ating Budget, Capital Improvement and Equipment Certificates] are on the website. He que en is to be certified to which Weyrens stated September 15. She anticipates that it e r eptember 3. ~strator Reports Jasmine Lane Extension: Weyre eport that she received a petition from property owners in Northland Heights regarding the ex i f Jasmine Lane. She hopes to have an update on the process at the next meeting. Weeds: Weyrens stated that there have been several weed complaints this year and presented the Council with a report indicating the properties notified and those that the City had to make arrangements to be cut. The report illustrates that 188 notices have been sent out to date, with 25% of the properties rental. In addition, of the 188 notices served, 25% of the properties were cut by the City and billed back to the property owner. Budget: Weyrens reminded the Council of the budget meeting scheduled for Tuesday, August 25, 2009. Adjourn: Wick made a motion to adjourn at 8:10PM; seconded by Symanietz and passed unanimously. Judy Weyrens Administrator