HomeMy WebLinkAbout[03] Financial ReportC[Tl' OF tiT. Jp.SE PH
Board Agenda Item 3
MEETING DATE: May 6, 2009
AGENDA ITEM: Treasurer's Report -Requested Action: Accept the 1St Quarter 2009
Treasurer's Report.
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: None
BACKGROUND INFORMATION: First Quarter 2009 reconciled cash/investment and budget to
actual position for Board's review.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: 1St Quarter 2009 Financial Reports
REQUESTED BOARD ACTION: Accept the 1St Quarter 2009 Treasurer's Report as presented.
St. Joseph Joint Operating Fire Report
1st Quarter 2009
January 1 through March 31, 2009
Balance as of December 31, 2008 (audited) 490,748.75
Quarterly Revenue
St. Joseph Township 14,207.30
St. Wendel Township 9,420.67
City of St. Joseph 21,534.53
College of St. Benedicts 0.00
Stearns County 700.00
Fire Hall Rental 1,250.00
Interest 5,122.19
Contributions 0.00
Fire Fighting Reimbursement 3,000.00
Total Revenue 55,234.69
Quarterly Expenditures
Fire Administration (1,662.19)
Fire Fighting (2,455.81)
Fire Training (1,886.20)
Fire Communications (1,993.11)
Fire Repair Service (3,969.52)
Medical Services (2,299.47)
Fire Station and Building (4,548.42)
Community Room (171.41)
Fund Transfers -
Total Expenses (18,986.13)
Fire Fund Summary
Operating Fund Balance as of March 31, 2009 526,997.31
Less:
Equipment Reserve 251,641.74
Building Fund 63,266.92
Maintenance Fund 56,384.14
Radios 18,148.99
Debt Service Relief 150,000.00
539,441.79
Operating Fund Balance (12,444.48)
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~i CITY OF ST JOSEPH
Fire Board Expenditures
Current Period: March 2009
2009
DEPART YTD QTD 2009
DEPART Descr Account Descr Budget Amount YTD Amt
FUND 105 Fire Fund
DEPART 42210 Fire Administration
42210 Fire Administration E 105-42210-151 Workers Comp. Insur. Prem. $5,500.00 $0.00 $0.00
42210 Fire Administration E 105-42210-200 Office Supplies $500.00 $119.65 $119.65
42210 Fire Administration E 105-42210-215 software support $1,000.00 $127.97 $127.97
42210 Fire Administration E 105-42210-220 Repair and Maint Supplies $300.00 $0.00 $0.00
42210 Fire Administration E 105-42210-301 Audit & Accounting Services $10,000.00 $0.00 $0.00
42210 Fire Administration E 105-42210-304 Legal Fees $1,000.00 $27.00 $27.00
42210 Fire Administration E 105-42210-305 Medical & Dental $3,000.00 $1,198.72 $1,198.72
42210 Fire Administration E 105-42210-322 Postage $400.00 $30.00 $30.00
42210 Fire Administration E 105-42210-340 Advertising $100.00 $0.00 $0.00
42210 Fire Administration E 105-42210-410 Rentals $0.00 $116.39 $116.39
42210 Fire Administration E 105-42210-441 Sales & Use Tax $0.00 $10.46 $10.46
42210 Fire Administration E 105-42210-446 License $100.00 $32.00 $32.00
42210 Fire Administration E 105-42210-581 Computer Hardware $500.00 $0.00 $0.00
42210 Fire Administration E 105-42210-582 Computer Software $50.00 $0.00 $0.00
DEPART 42210 Fire Administration $22,450.00 $1,662.19 $1,662.19
DEPART 42220 Fire Fighting
42220 Fire Fighting E 105-42220-101 Salaries $75,000.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-122 FICA Contributions $4,340.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-125 Medicare Contributions $1,015.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-210 Operating Supplies $3,000.00 $22.45 $22.45
42220 Fire Fighting E 105-42220-211 AWAIRE Supplies $200.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-235 Motor Fuel $2,800.00 $278.06 $278.06
42220 Fire Fighting E 105-42220-240 Smalt Tool & Minor Equipment $500.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-317 Other fees $0.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-361 General Liability Insurance $16,500.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-384 Refuse Disposal $800.00 $1.05 $1.05
42220 Fire Fighting E 105-42220-447 State Aid Reimbursement $42,000.00 $3,000.00 $3,000.00
42220 Fire Fighting E 105-42220-448 Pension Relief Fire Fund $3,000.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-580 Other Equipment $500.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-584 Equipment Reserve $15,700.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-585 Firefighter Equipment $25,000.00 $154.25 $154.25
DEPART 42220 Fire Fighting $190,355.00 $3,455.81 $3,455.81
DEPART 42240 Fire Training
42240 Fire Training E 105-42240-104 Taxable Per Diem $2,500.00 $0.00 $0.00
42240 Fire Training E 105-42240-122 FICA Contributions $150.00 $0.00 $0.00
42240 Fire Training E 105-42240-125 Medicare Contributions $50.00 $0.00 $0.00
42240 Fire Training E 105-42240-331 Travel & Conference Expense $3,000.00 $0.00 $0.00
42240 Fire Training E 105-42240-433 Dues & Subscriptions $700.00 $934.00 $934.00
42240 Fire Training E 105-42240-443 Personnel Training $8,000.00 $952.20 $952.20
DEPART 42240 Fire Training $14,400.00 $1,886.20 $1,886.20
DEPART 42250 Fire Communications
42250 Fire Communicatio E 105-42250-220 Repair and Maint Supplies $500.00 $158.02 $158.02
42250 Fire Communicatio E 105-42250-320 Communication Support $2,500.00 $520.00 $520.00
42250 Fire Communicatio E 105-42250-321 Telephone $5,500.00 $1,315.09 $1,315.09
42250 Fire Communicatio E 105-42250-580 Other Equipment $4,750.00 $0.00 $0.00
DEPART 42250 Fire Communications $13,250.00 $1,993.11 $1,993.11
DEPART 42260 Fire Repair Service
42260 Fire Repair Service E 105-42260-101 Salaries $5,510.00 $2,094.61 $2,094.61
42260 Fire Repair Service E 105-42260-121 PERA Contributions $370.00 $141.42 $141.42
42260 Fire Repair Service E 105-42260-122 FICA Contributions $320.00 $118.50 $118.50
42260 Fire Repair Service E 105-42260-125 Medicare Contributions $75.00 $27.69 $27.69
04/30!09 8:52 AM
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CITY OF ST JOSEPH
Fire Board Expenditures
Current Period: March 2009
2009
DEPART YTD QTD 2009
DEPART Descr Account Descr Budget Amount YTD Amt
42260 Fire Repair Service E 105-42260-130 Health Ins-Deductible $100.00 $24.42 $24.42
42260 Fire Repair Service E 105-42260-131 Health Insurance $995.00 $809.93 $809.93
42260 Fire Repair Service E 105-42260-132 Dental Insurance $100.00 $60.80 $60.80
42260 Fire Repair Service E 105-42260-133 Life Insurance $20.00 $4.51 $4.51
42260 Fire Repair Service E 105-42260-134 Disabilty Insurance $50.00 $6.67 $6.67
42260 Fire Repair Service E 105-42260-136 Fringe Benefits-Employee $0.00 $14.97 $14.97
42260 Fire Repair Service E 105-42260-210 Operating Supplies $0.00 $127.15 $127.15
42260 Fire Repair Service E 105-42260-220 Repair and Maint Supplies $2,500.00 $538.85 $538.85
42260 Fire Repair Service E 105-42260-230 Vehicle Repair & Maint $4,500.00 $0.00 $0.00
DEPART 42260 Fire Repair Service $14,540.00 $3,969.52 $3,969.52
DEPART 42270 Medical Services
42270 Medical Services E 105-42270-210 Operating Supplies $1,500.00 $391.42 $391.42
42270 Medical Services E 105-42270-220 Repair and Maint Supplies $250.00 $35.62 $35.62
42270 Medical Services E 105-42270-300 Professional Services $500.00 $500.00 $500.00
42270 Medical Services E 105-42270-580 Other Equipment $0.00 $1,372.43 $1,372.43
DEPART 4 2270 Medical Services $2,250.00 $2,299.47 $2,299.47
DEPART 42280 Fire Station and Building
42280 Fire Station and Bu E 105-42280-220 Repair and Maint Supplies $2,000.00 $862.28 $862.28
42280 Fire Station and Bu E 105-42280-300 Professional Services $600.00 $0.00 $0.00
42280 Fire Station and Bu E 105-42280-381 Electric Utilities $6,000.00 $1,002.61 $1,002.61
42280 Fire Station and Bu E 105-42280-383 Gas Utilities $8,500.00 $2,683.53 $2,683.53
42280 Fire Station and Bu E 105-42280-520 Buildings & Structures $500.00 $0.00 $0.00
42280 Fire Station and Bu E 105-42280-530 Improvements Other than Bldgs $1,000.00 $0.00 $0.00
DEPART 42280 Fire Station and Building $18,600.00 $4,548.42 $4,548.42
DEPART 42281 Community Room
42281 Community Room E 105-42281-210 Operating Supplies $500.00 $25.16 $25.16
42281 Community Room E 105-42281-215 software support $0.00 $0.00 $0.00
42281 Community Room E 105-42281-220 Repair and Maint Supplies $3,000.00 $0.00 $0.00
42281 Community Room E 105-42281-300 Professional Services $1,500.00 $146.25 $146.25
DEPART 42281 Community Room $5,000.00 $171.41 $171.41
FUND 105 Fire Fund $280,845.00 $19,986.13 $19,986.13
FUND 331 2003 Refunding Fire Hall
DEPART 47100 Bond Payment (P & I)
47100 Bond Payment (P E 331-47100-600 Debt Service -Principal $60,000.00 $0.00 $0.00
47100 Bond Payment (P E 331-47100-611 Bond Interest $22,600.00 $0.00 $0.00
47100 Bond Payment (P E 33 1-471 00-62 0 Agent Fees $0.00 $220.26 $220.26
47100 Bond Payment (P E 331-47100-621 Financing Fees $0.00 $0.00 $0.00
DEPART 47100 Bond Payment (P & I) $82,600.00 $220.26 $220.26
FUND 331 2003 Refunding Fire Hall $82,600.00 $220.26 $220.26
04!30/09 8:52 AM
Page 2
$363,445.00 $20,206.39 $20,206.39
fi CITY OF ST JOSEPH 04/30/09 8:50 AM
,n..~/ ~~~~~._.~ Page 1
Fire Check Register
Check
# Search Name Comments
Period 1 January
DEPART 42210 Fire Administration
041225 FIRST STATE-CREDIT CARD Credit card points
041228 OFFICE MAX Office supplies
041219 POSTMASTER postcards with postage
041183 HASLER FINANCIAL-MAILER LEASE M4000 Lease
041229 POSTMASTER PO Box rental
041244 HASLER FINANCIAL-MAILER LEASE 2009 Feb Lease
041253 LOUWAGIE, KEITH & JOYCE Tanker endorsement
DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
041185 HOLIDAY STORES December Fuel
041225 FIRST STATE-CREDIT CARD Unit #3 fuel
041226 GRAINGER Hydrant Wrench
041173 ALLIED WASTE SERVICES December Service
DEPART 42220 Fire Fighting
DEPART 42240 Fire Training
041196 MN SMOKE-EATER 2009 Renewal
041197 MN STATE FIRE CHIEFS ASSN 2009 membership dues
041251 LAKE REGION FIREFIGHTERS ASSOC 2009 Membership dues
041258 MN STATE FIRE DEPART ASSOC. 2009 Membership dues
041253 LOUWAGIE, KEITH & JOYCE 2 First Responder Books
DEPART 42240 Fire Training
DEPART 42250 Fire Communications
041259 MOTOROLA Pager repairs - 2
041204 QWEST-LONG DISTANCE December Long Distance
041213 US CABLE Fiber network lease
041230 QWEST-TELEPHONE January Service
041231 TDS METROCOM January service
041233 VERIZON WIRELESS January usage
DEPART 42250 Fire Communications
DEPART 42270 Medical Services
041237 CENTRAL MCGOWAN Medical oxygen
041237 CENTRAL MCGOWAN Medical oxygen
041237 CENTRAL MCGOWAN Medical Oxygen
DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
041282 XCEL ENERGY January services
041282 XCEL ENERGY January services
DEPART 42280 Fire Station and Building
DEPART 42281 Community Room
041283 ZIPP, JOANNE December Fire Hall Cleaning
Period 1 January
Period 2 February
DEPART 42210 Fire Administration
041317 LEAGUE OF MN CITIES INS TRUST
Amount DEPART OBJ FUND
-$4.35 42210 105
$88.75 42210 200 105
$30.00 42210 322 105
$18.70 42210 410 105
$38.00 42210 410 105
$18.70 42210 410 105
$16.00 42210 446 105
$205.80
$74.16 42220 235 105
$5.00 42220 235 105
$39.44 42220 240 105
$72.34 42220 384 105
$190.94
$18.00 42240 433 105
$385.00 42240 433 105
$40.00 42240 433 105
$216.00 42240 433 105
$112.00 42240 443 105
$771.00
$158.02 42250 220 105
$4.35 42250 321 105
$250.00 42250 321 105
$91.08 42250 321 105
$52.70 42250 321 105
$63.44 42250 321 105
$619.59
$27.39 42270 210 105
$39.07 42270 210 105
$47.74 42270 210 105
$114.20
$534.76 42280 381 105
$1,614.96 42280 383 105
$2,149.72
$90.00 42281 300 105
$4,141.25
WC Insurance Adj 8/2007-8/2 $1,564.86 42210 151 105
f' CITY OF ST JOSEPH
Fire Check Register
Check
# Search Name Comments Amount DEPART OBJ FUND
041363 J. P. COOKE COMPANY Stamp $40.49 42210 200 105
041302 BANYON DATA SYSTEM WIN Fixed Assets $24.92 42210 215 105
041302 BANYON DATA SYSTEM WIN property mgmt $49.37 42210 215 105
041377 RAJKOWSKI HANSMEIER LTD Fire Dept $27.00 42210 304 105
041307 FIRST STATE-CREDIT CARD postage meter software updat $7.29 42210 410 105
000245 COMMISSIONER OF REVENUE postage software update $0.47 42210 441 105
000245 COMMISSIONER OF REVENUE January use tax $5.85 42210 441 105
DEPART 42210 Fire Administration $1,720.25
DEPART 42220 Fire Fighting
041311 HOLIDAY STORES 2008 December Fuel $47.88 42220 235 105
041311 HOLIDAY STORES January Fuel $79.40 42220 235 105
041300 ALLIED WASTE SERVICES January Services $1.05 42220 384 105
DEPART 42220 Fire Fighting $128.33
DEPART 42240 Fire Training
041326 MN CHAPTER IAAI Arson Training-K Krekelberg $225.00 42240 433 105
041326 MN CHAPTER IAAI 2009 Membership-S Brill $25.00 42240 433 105
041326 MN CHAPTER IAAI 2009 Membership-K Krekelber $25.00 42240 433 105
041326 MN CHAPTER IAAI Arson Training-S Brill $225.00 42240 443 105
041335 ST. CLOUD TECHNICAL COLLEGE 1st Responder-I< Louwagie $307.60 42240 443 105
041335 ST. CLOUD TECHNICAL COLLEGE 1st Responder-G Koutoupas $307.60 42240 443 105
DEPART 42240 Fire Training $1,115.20
DEPART 42250 Fire Communications
041293 QWEST-LONG DISTANCE January Long Distance $7.95 42250 321 105
041296 US CABLE Fiber network lease $250.00 42250 321 105
041332 OWEST-TELEPHONE Telephone service-Feb T1 Lin $82.50 42250 321 105
041341 VERIZON WIRELESS cell phone $63.84 42250 321 105
041354 QWEST-TELEPHONE telephone service- $8.57 42250 321 105
041355 TDS METROCOM February service $51.90 42250 321 105
DEPART 42250 Fire Communications $464.76
DEPART 42260 Fire Repair Service
041387 ZEP MANUFACTURING D-icer $127.15 42260 210 105
DEPART 42270 Medical Services
041305 CENTRAL MCGOWAN Medical oxygen $27.39 42270 210 105
041303 BATTERIES PLUS Batteries for Pulsox $25.65 42270 220 105
041337 TERWEY, BRENT Batteries glucometer $9.97 42270 220 105
DEPART 42270 Medical Services $63.01
DEPART 42280 Fire Station and Building
041307 FIRST STATE-CREDIT CARD nuts & bolts for valve at fire ha $15.51 42280 220 105
041386 XCEL ENERGY February usage $464.25 42280 381 105
041386 XCEL ENERGY February usage $1,068.57 42280 383 105
DEPART 42280 Fire Station and Building $1,548.33
DEPART 42281 Community Room
041318 LEES ACE HARDWARE Cleaning supplies $8.51 42281 210 105
041344 ZIPP, JOANNE January cleaning services $63.75 42281 300 105
DEPART 42281 Community Room $72.26
04/30/09 8:50 AM
Page 2
i
Check
# Search Name
CITY OF ST JOSEPH
Fire Check Register
Comments
Amount DEPART OBJ FUND
Period 2 February $5,239.29
Period 3 March
DEPART 42210 Fire Administration
041447 OFFICE MAX labels, Toner $79.16 42210 200 105
041468 KLN DISTRIBUTING, INC Postini anti Spam filtering $53.68 42210 215 105
041458 CENTRACARE CLINC K Louwagie-New member Phy $1,018.86 42210 305 105
041458 CENTRACARE CLINC B Terwey-New member $116.00 42210 305 105
041458 CENTRACARE CLINC D Schloemer-New member $63.86 42210 305 105
041416 HASLER MAILING SYSTEMS & SOLUT 2009 Postage meter rental $15.00 42210 410 105
041465 HASLER FINANCIAL-MAILER LEASE M4000 Lease $18.70 42210 410 105
000256 COMMISSIONER OF REVENUE February Sales & Use tax $4.14 42210 441 105
041437 TAUFEN, JEFFREY Tanker endorsement-J Taufen $16.00 42210 446 105
DEPART 42210 Fire Administration $1,385.40
DEPART 42220 Fire Fighting
041444 FIRST STATE-CREDIT CARD Chain tube, oil $22.45 42220 210 105
041395 HOLIDAY STORES Fuel-February $150.78 42220 235 105
041481 ST. JOSEPH FIRE RELIEF ASSN Fire Relief Fund-State $3,000.00 42220 447 105
041464 FIRE EQUIPMENT SPECIALTIES INC Fire helmet w/faceshield $154.25 42220 585 105
DEPART 42220 Fire Fighting $3,327.48
DEPART 42250 Fire Communications
041435 STEARNS COUNTY AUDITOR-TREASUR 2009 Software Assrance Cont $520.00 42250 320 105
041400 QWEST-TELEPHONE Telephone service- February $82.50 42250 321 105
041401 US CABLE Fiber network lease-March $250.00 42250 321 105
041448 QWEST-TELEPHONE Telephone Service-March $8.57 42250 321 105
041450 TDS METROCOM March services $52.04 42250 321 105
041451 VERIZON WIRELESS March services $63.48 42250 321 105
DEPART 42250 Fire Communications $976.59
DEPART 42260 Fire Repair Service
041444 FIRST STATE-CREDIT CARD
DEPART 42270 Medical Services
041409 CENTRAL MCGOWAN
041457 BOUND TREE MEDICAL, LLC
041459 CENTRAL MCGOWAN
041460 COBORN'S INC
041420 INTEGRACARE/WILLIAMS CLINIC
041389 BOUND TREE MEDICAL, LLC
DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
041424 LEES ACE HARDWARE
041462 CUMMINS NORTH CENTRAL, INC
041470 METRO PLUMBING & HEATING
041402 XCEL ENERGY
DEPART 42280 Fire Station and Building
Fire truck annual maint suppli $538.85 42260 220 105
Medical Oxygen $47.74 42270 210 105
Medical supplies $84.73 42270 210 105
Medical oxygen $15.71 42270 210 105
Accucheck test strips $101.65 42270 210 105
Medical Director Services 200 $500.00 42270 300 105
Laerdal Airway Mgmt Trainer $1,372.43 42270 580 105
$2,122.26
Ballast-truck bay
Fire Hall Generator service co
repair valve
February Service
DEPART 42281 Community Room
041424 LEES ACE HARDWARE
041442 ZIPP, JOANNE
Cleaning supplies-Community
February services
$24.60 42280 220 105
$637.90 42280 220 105
$184.27 42280 220 105
$3.60 42280 381 105
$850.37
$16.65 42281 210 105
$82.50 42281 300 105
04/30/09 8:50 AM
Page 3
f~
Check
# Search Name
DEPART 42281 Community Room
CITY OF ST JOSEPH
Fire Check Register
Comments
Amount DEPART OBJ FUND
$99.15
Period 3 March $9,300.10
$18,680.64
04/30109 8:50 AM
Page 4
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AccountDescr
FUND 105 Fire Fund
R 105-42210-33160 Federal Grants -.Other
R 105-42210-33400 State Grants and Aids
R 105-42210-33500 Other Governmental Unit
R 105-42210-34202 Special Fire Service
R 105-42210-34203 Fire Fighting Reimbursement
R 105-42210-34781 Fire Hall Rental
R 105-42210-36210 Interest Earnings
R 105-42210-36230 Contributions from Private Sou
R 105-42210-36300 Reimbursement
FUND 105 Fire Fund
CITY OF ST JOSEPH
Fire Board Revenue
Current Period: March 2009
2009 QTD 2009
YTD Budget Amount YTD Amt
$800.00 $0.00 $0.00
$42,000.00 $3,000.00 $3,000.00
$1,200.00 $700.00 $700.00
$186,650.00 $45,162.50 $45,162.50
$500.00 $0.00 $0.00
$3,000.00 $1,250.00 $1,250.00
$14,000.00 $5,122.19 $5,122.19
$15,500.00 $0.00 $0.00
$500.00 $0.00 $0.00
$264,150.00 $55,234.69 $55,234.69
$264,150.00 $55,234.69 $55,234.69
04/30/09 8:53 AM
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