HomeMy WebLinkAbout[04a] MinutesCouncil Agenda Item 4a
CUT OF ST. J[SFPH
MEETING DATE: January 7, 2010
AGENDA ITEM: Minutes - Requested Action: Approve the City Council minutes of
October 15, November 19, and December 3, 2009.
SUBMITTED BY: Administration
BOARD /COMMISSION /COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: None
BUDGET /FISCAL IMPACT:
ATTACHMENTS:
$0
October 15, 2009
November 19, 2009
December 3, 2009
December 3, 2009
Closed Session
Regular CC Meeting
Regular CC Meeting
Closed Session
REQUESTED COUNCIL ACTION: Approve the City Council minutes of October 15, November 19, and
December 3, 2009.
October 15, 2009
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in closed session
on Thursday, October 15, 2009 immediately following the regular City Council meeting in the St. Joseph
City Hall.
Members Present: Mayor Al Rassier, Councilors Renee Symanietz, Dale Wick, Bob Loso, Steve Frank
and Administrator Judy Weyrens
Symanietz made a motion to close the City Council meeting pursuant to Minnesota Statute 13D.03
subd. 1(d), 2 to discuss labor negotiation strategy. The motion was seconded by Wick and
passed unanimously.
The meeting was opened and adjourned by consensus at 8:30 PM.
Judy W
Admini:
November 19, 2009
Page 1 of 7
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, November 19, 2009 at 7:00 PM in the St. Joseph City Hall, opening the meeting with the
Pledge of Allegiance.
Members Present: Mayor Al Rassier, Councilors Dale Wick, Renee Symanietz, Steve Frank, Bob Loso
and City Administrator Judy Weyrens
City Representatives Present: City Engineer Randy Sabart, Finance Director Lori Bartlett, Police Chief
Pete Jansky, Public Works Director Terry Thene
Others Present: Audrey Heinen
Public Comments: No one present wished to speak. A&
Approval of the Agenda: Loso made a motion to approve
Symanietz and passed unanimously. I
Consent Aaenda: Loso made a motion to
The motion was seconded by Frank.
Discussion: Loso questioned the following i shown on
Summary for the General Fund:
• Planning & Zoning: W s stated that
planned to hire a Corn Sa pment
• Police Training: Frank q y there
Training. Jansky respond partmen • Automotive Services: Whe Autor
these
as presented; seconded by
clarification to item c.
Council
Is added to the
in 2009.
End Expenditure
as the City
many additional funds left for Police
ly didn't do as much training.
Services had such a surplus, he
i s have since gone down.
al fu s in this account since there
will be transferred to the EDA as
Summary for the General Fund relating to
kment: We�Ps explain ed that this will be received through a
end of the year. The amount is calculated to b e 5% of
l equipment.
: Weyrens advised the Council that these funds will be
and are received at the end of the year.
The motion passed
Noise violation 504 Minne et E: Weyrens reported that the Police Department responded to a
noise complaint on October 37, 2009 at 504 Minnesota Street East. The property is owned by Audrey
Heinen. In responding to the noise complaint the St. Joseph Police Department along with assistance
from Stearns County Deputies and Waite Park Police Officers issued over 50 citations for minor
consumption. Weyrens stated that, in the past, the City Council has established a policy whereby all
noise violations regarding rental properties are reviewed by the City Council. The process is twofold.
1. The Council must determine if a noise violation did occur.
2. Once a determination has been made that a violation did occur, the Council must then consider
the disposition.
Weyrens stated that the property owner was notified of the complaint and they are not disputing that a
violation did occur.
November 19, 2009
Page 2 of 7
Loso made a motion determining that a noise violation did occur at 504 Minnesota Street E on
October 30, 2009. The motion was seconded by Wick and passed unanimously.
Loso then questioned whether there is a matrix set up for such violations. Weyrens stated that there is no
matrix; however, the minimum fine is $250. She added that the Council chose not to have a matrix in
place as each situation is different. If it is a minor incident, the Council may choose to impose a fine to
cover staff time. If there is a lot of staff time involved, the Council may look at it a little different. According
to Frank, $250 will not cover the staff time for the two officers as well as the assisting departments and
the paperwork involved. There were a lot of hours and a lot of personnel involved in this situation.
Symanietz questioned whether or not this was their first offense, which she was advised that it was. Loso
asked to hear from the property owner.
Audrey Heinen approached the Council and stated that she is the y owner of 504 Minnesota Street
E. She stated that there were some questions as to why the na the lease did not match the
tenants in the house. In response to that question, she state names on the lease were those
who were living there in July. Their lease expired in Au us egWents moved in September.
Those same students plan to be there for two years. S d that s oke to the tenants and
advised them how much this was costing her. The to ave prepare NrLn of apology for the
Council and they have been placed on notice that r violation wou eviction.
Based on the fact that there were 50+ citations issull
were cited for a disorderly house. Jansky replied that
to cite them for a disorderly house unle ey were
advised the Council that the tenants w eratiw
violation. Loso stated that it seems as if
getting out of hand.
Rassier stated that they h
determine what the fine
personnel costs and
two officers on duty, re
stated that the tenants ar
citations that were issued
consumptI a
care of.
Wick m motion to
Street E. otion wa
okay to dr
citations,
remain on
ik stated
a minor.
the
ed Jansky or not they
Ordinancould not be able
t they were cohol. Jansky
they were only cited for a noise
got too big and eventually ended up
occu sked that the Council
e shcomd be enough to cover
er s Jansky stated that there were
i from W Park and Stearns County. It was
the amount of $100 each. The individual
noise violation. The citations for underage
,night, it was stated that staff time was taken
for the noise violation at 504 Minnesota
usincfadministrative fines, students have the perception that it is
d the recent article in the newspaper and it stated that up to three
to worry about. Jansky advised Frank that these citations will
ne doing a background check will be able to view the citation.
Ayes: Rassler, Wic manietz, Loso
Nays: Frank Motion Carried 4:1:0
FINANCE REPORTS
Enterprise Fund Budget: Weyrens stated that the Finance Director along with the Public Works Director
have prepared a draft Enterprise Fund Budget Budget. With the General and Enterprise budgets in draft
format a draft fee schedule has been prepared as well. After the Council approves a draft budget, a final
fee schedule will be prepared and a public hearing will be scheduled. The majority of the changes on the
fee schedule are utility rates, park/fire hall rental fees and liquor license fees.
November 19, 2009
Page 3 of 7
Bartlett stated that the Enterprise Funds consist of Water, Wastewater, Refuse and Recycling and
Stormwater. The fees that are being charged should be enough to cover the costs plus depreciation.
Increases in utility rates are based on the following:
• The debt associated with the Water Filtration Plant were anticipated to be covered with
water access fees (WAC); however, there has not been a lot of growth lately. A small
portion of the rates include setting aside funds to compensate for the lack of growth. This
will be reviewed annually to assure that the rates are not overfunding the debt.
• Unexpected interceptor costs with the City of St. Cloud. The City has been planning for
the wastewater plan expansion and parkwood lift station improvement as they were
planned. However, recent interceptor failures have created a large expense not only for
St. Joseph, but all users of the St. Cloud Wastewater System.
Loso questioned why each fund has a separate department assi it. Bartlett replied that the City
uses Fund Accounting which is a Governmental Terminology. estioned the account coded "Rate
Class One ". Bartlett stated that it is a general rate and that r t yet been approved. With the
Stormwater Utility, the interest is going up. In the Water F e i t is going down. There were
questions as to why both are not earning the same rat rest. s stated that interest is
allocated based on the cash balance at the end of a nth.
The Council also questioned the following com
discrepancies between the summary and the d
• Main Lift Station — Operating Supplies:
been operating at about $1,00 e
the interceptors and so they ar
• Administration and General - Mo
2010 budget shows $0.
• Stormwater Maintenance — Mainten
$14,000 reimburs 11111&rtle tt stet
Stormwater fu osts wh
storm sewers
of the Enterprise Budgqftce there were some
The 20 dge nt shows $ ; however, it has
ir. Thene a Hydrogen Su as is eating at
king for oth ons.
st year, it udgeted at $6,000; however, the
Rei ent: uncil questioned the proposed
at this i ual t r from the general fund to the
ree this done to help maintain the
• Stormwater Ma nce — I vements1W than Buildings: It was questioned why this was
not included in th Budg ummary.
• Stor ainten — . ment: left stated that most of the items fall under the
agem ; ho e 0 will fall under the capital improvement plan.
Frank that all of th cil rs shoul a received the email from Mike McDonald
regardin udget. He as tall t and to his concerns. Bartlett stated that with respect to
wages, the Ilocated be the ge fund and the enterprise funds. The City has followed the
same allocato r the past fe rs an allocation is based upon job descriptions. She added
that the Compos it revenue so included in that fund. Ideally, the rates should cover those costs.
The department ele d "Ad tration and General" is made up of primarily indirect costs.
Weyrens added that this,'1MLQJfiWg is due to new accounting standard GASB34. The City is required
to break the costs down by . There were some questions relating to the shifting of funds.
Weyrens stated that there are new shifts nor are there shifts between the general fund and the
enterprise funds. She stated that, regardless, there must be an increase in fees as the City has no choice
in the St. Cloud projects. The question arose as to whether or not this is a best guess scenario since
labor costs have not yet been determined. Weyrens stated that the Council gave the negotiating
committee parameters. Ideally, she added that they would like to have the labor negotiations done prior to
finalizing the budget.
The Council questioned whether or not staff sees any immediate increases in Water and Sewer. Weyrens
stated that both the water and sewer rates will increase to help cover the costs. Based on the proposed
rate schedule that will be brought back for Council approval, residents will see an approximate increase of
about $5 per month. Loso questioned how far staff is projecting out which Bartlett replied that she is
November 19, 2009
Page 4 of 7
working on a 10 -year plan and will be updating the numbers based on the issues that come up. Frank
stated that there were some unexpected breaks at the St. Cloud Treatment Plant. It was stated that the
bids for the new plan came in lower. SCAWAC will be meeting to discuss a possible change order and
determine whether or not to move forward with the project. This will then be brought back to the Cities for
approval once it has been approved by SCAWAC. Wick questioned the possible change order as the
project has not yet started. Weyrens clarified that they are are looking to possibly add a generator which
was not originally part of the project costs. Frank questioned the impact of the CSB sewer issue. Bartlett
stated that she used the current rates when working on the budget.
During Council and Staff discussion, it was noted that there were several times where the Capital
Summary did not match the Fund Detail. The Council questioned the following relating items relating to
the Proposed CIP Budget:
• Hydrants [$5,000] - Thene stated that those have been t re of and the old hydrants are
going to stay as they were able to retrofit the nozzles.
• Locator Mapping Software [$1,200] - Thene added not needed as the State of
Minnesota has made a deal and the City is able to at a for free.
• Sewer Lining [$20,000] - Rassier stated that t a only tw s where this could be done.
Thene added that some of the pipes are still of clay tile. T stion arose about the
sewer lining as to why it would be done if rojects are part o aster plan. Frank stated
that sometimes a pipe may need repairin he does not see a rea replace the road if it
is not needed. He stated that the pipes sho t be a rea n for road i ements and it
would be better to do minimal repairs as some ents t afford -$2 Now is not the
ideal time to complete large pr ' ; however, th may not get mu c tter over the
next couple of years.
• Lift Station Controls - Sabart ad uncil that ntrols at the lift station are
approaching 20 years and there is ce t failure system.
Regarding the fee sch
fair amount of people i
worried that we may g
stated that he did sour
background checks or
he would ratheLkok a
is from a
Aany are
:erns, Frank
mriduct
in the past,
ier the
to a future
iotice to
fee
notification
16`" Avenue SE Pro'ect to rt stated that, on Monday, staff conducted a meeting with the
residents of the proposed ue SE project. The purpose of the meeting was to provide preliminary
information and gain comme rom the residents impacted by the proposed project. Generally speaking,
the main question was whether or not there are other alternatives that the City may consider. When staff
began looking at this as a potential project, it was looked at as a rural road and it has progressed to an
urban section. They questioned whether the City would consider reclamation of the base. According to
Sabart, there is no soil boring information available at this time.
The residents have also come to a consensus that the deterioration of the pavement is due to
development, increase in commercial traffic and agricultural activities. A few of the residents stated that
the road had served their needs for a period of time. He added that there was some discussion about how
the costs will be borne for the residents given the traffic from the township and the neighboring
developments. There was some concern as to whether or not this is the right time for this project due to
November 19, 2009
Page 5 of 7
the proposed cost and the state of the economy and the ability to pay special assessments. Another issue
that was raised by several residents was drainage.
Sabart stated that in order to determine if the road can be reclaimed, soil borings must be completed to
determine the quality of the base. They also discussed the possibility of leaving the road as a 22' wide
rural section. He questioned whether or not that meets the Council's expectations. Sabart stated that this
project is unique in that is strictly a street and drainage project rather than a utility project.
Loso made a motion to move forward with the project by ordering soil borings and geotechnical
surveys along with sending a letter to residents notifying them that the work is being done for fact
finding purposes only and the Council will make a determination on the viability of the project
after the soil borings are completed. The motion was secondedJMK_Frank.
Discussion: Sabart stated that they are not limiting the to two options; rather they are
looking to do the soil borings to determine if there is tion. It is anticipated that the soil
borings will cost $ 6,000. Weyrens advised the C e costs would need to be added
to the project costs; however, the City can cho n to asse m. Weyrens also added that
they are not yet designing the project for bid ' abart stated ey would like to collect the
survey data prior to the snow falling. Loso that, in his opinio roject will go forward.
Previously, they discussed combining thi ect with another projec , ver, the proposed
16�h Avenue Project could not be combined he Park T race Proj ifferent types of
contractors would bid the project.
The motion passed unanimously.
Northstar Link: Rassier provided Weyrens pa howing chedule and fare information for
the Northstar Link. He add the informs is also le onli
APO Executive Board ier re that the tive met and he stated that there is not
a lot of business to dis They bri talked ab new buildi and where it is located. He advised
the Council that the Full has b cancelled ovember and December.
FRANK
Wei ht Nand s: Fra led has heard from several people that they have called in
regarding variou es o ment that appear to be overweight and nothing was done.
Jansky rehe City do of hav necessary equipment to determine if a piece of
equipmenht; howeve Police epartment has notified contracts when it appears they are
overloadeJansky st that he has worked with both Steams County and MnDOT for
active enf g and in the summer. Jansky stated that farm machinery is exempt from
weight restricts and so ck appear to be overweight, but they have enough axels to
compensate. He assured it that they are watching these things.
Cable Issues: Frank stated that he is still receiving complaints from residents that they are unable to hear
Weyrens. He also stated that whether it is right or wrong, there are some issues relating to the charter of
the cable commission and the taping of public meetings. According to Frank, all public meetings should
be televised within five days. Although people may think that the meetings are boring, people do care. A
lot of people cannot make the meetings, but will watch them on television, at their convenience. Rassier
suggested that this be added as an agenda item for future discussion.
LOSO — No Report
November 19, 2009
Page 6 of 7
WICK
EDA: Wick advised the Council that the EDA will be reviewing a Revolving Loan Fund Application for the
Local Blend at their December meeting. They are looking to reface and tuck point the front of the building.
Wick reported that there has been a request and recommendation from the EDA to take a look at moral
and ethical rules for committee members. Recently, there have been a couple of members who have
been facing verbal abuse based on opposition to some of their votes. This is not the first time this has
happened; however, it is coming from other commission members. From a Council standpoint, he
believes that this issue needs to be addressed. He stated that it is most likely covered in the Employee
Handbook. Weyrens advised them that it is covered in the Employee Handbook, but there is nothing
specific for Council or Board Members. The Council requested that rens review this request and bring
the information back to the Council at a later time.
SYMANIETZ — No Report
POLICE CHIEF
Metro Citizens Police Academy: Jansky reported thalilMended the gAftion for the Metro Citizens
Police Academy. The academy allows residents t idea of what law cement is like. This was
the 7th Graduation Class and was well attended. WK 1W
Stand -off Situation: Jansky thanked the following entiti their during the s ff on Sunday
Evening:
• Stearns County
• Waite Park
• St. Cloud
• CERT Teams (SWAT)
this back to staff
that staff did some work on this in the past and they will bring
Monthly Report: Janskylsk9wouncil that the monthly Police Report will be available for the next
meeting.
UBLIC WORKS DIRECTOR REPORTS
Skid Loader: Thene advised the Council that they are trying out a new attachment for the skid loader so
that they can do a better job on the alleys to make them smoother.
Compost Area: Thene stated that the compost will be closed as of Saturday. Frank questioned whether or
the compost was used more this year to which Thene replied that the weather this year has been very
different and they have been trying to accommodate the residents.
All of those groups ca
excellen Al
ouldffiave liked to see the
conclusion end differ II of th
rs went
ely. H hanked St. Bens for providing bus
service to evacuate the ents an
helter are
a residents o wait until they could return home.
He acknowledged that W was
present. J
y advised the Council that they would have been
called if it wer essary. o
in of c
and. Wick questioned whether any changes
need to b me rg
i r w
r there needs to be some additional training
for the ans nde
he will b
i he plan. Jansky also reported that the Fire
Depa was availab ell a
Fire Hall
sed as a command post. All of the units were
staged o the Fire Hall ross
lance was
also present and available to be ready at a
moment no
this back to staff
that staff did some work on this in the past and they will bring
Monthly Report: Janskylsk9wouncil that the monthly Police Report will be available for the next
meeting.
UBLIC WORKS DIRECTOR REPORTS
Skid Loader: Thene advised the Council that they are trying out a new attachment for the skid loader so
that they can do a better job on the alleys to make them smoother.
Compost Area: Thene stated that the compost will be closed as of Saturday. Frank questioned whether or
the compost was used more this year to which Thene replied that the weather this year has been very
different and they have been trying to accommodate the residents.
November 19, 2009
Page 7 of 7
ADMINISTRATOR REPORTS
Joint Legislative Issues: Weyrens stated that, annually, the area Mayors and Administrators meet to draft
a list of common legislative issues. Once complied, each Council reviews the draft list and the comments
are then brought back to the Mayors and Administrators and a final list is ready for the December
Intergovernmental Meeting which is being hosted by St. Joseph and will be attended by the local
legislative representatives. Rassier clarified that some of the issues may not affect St. Joseph, but they
are listed as items that we would support on behalf of the region. The following is a list of the issues that
have been addressed as common issues:
Local Government Aid; Levy Limits: Tax Rate Driven Levies; Market Value Homestead Credit; Tax
Exempt Credit Program; State Mandate Relief; State Fee Increases; Eminent Domain; Land Use
Reform & Annexation; Regional Collaboration; North Star Com r Rail; State Airports Fund; Water
Conservation Pricing Legislation; Street Improvement District ity; Statutory Approval Timelines
— 60 day Rule; Green Acres Legislation; Photo Cop; Admi ' e Authority
They also discussed some capital investment/state bond
Expansion and the Expansion of Regional Parks & Trailm
Frank stated that he has a problem with eminent
another private property. Rassier stated that it w,
legislation has had a major financial impact in rel
the financial impact, not the ability to take land.
added to Administrative Fee Authority. Wwrens
notify her or Mayor Rassier.
Mutual Aid Agreement: Weyrens stated thl
and public works. The Councils from the an
ventures for the various de is within
drafted as away for Citi sourc
the Cities of Sartell a e Par a tt
agreement does not mloWe resourlftha
Loso made a
Sartell, WIN
The mo
Wick q
labor rate.
another City
would request
The motion
Adioum: Wick made a
unanimously.
Judy Weyrens
Administrator
St. Cloud Civic Center
of private property for
St. Cloud. The revised
issue is modifying
1 language being
r.onalft, they should
aid agreements for police, fire
dministrators to look at joint
Ke Council received was
s and equipment. Currently
ion and election services. The
ieters if so desired.
al Aid Agreement between the Cities of
use of various personnel and equipment.
:d to which Weyrens stated it was based on each City's
the provision which states that if an employee from
home City's insurance would cover it. However, he
at 8:55PM; seconded by Symanietz and passed
December 3, 2009
Page 1 of 8
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, December 3, 2009 at 7:00 PM in the St. Joseph City Hall, opening the meeting with the
Pledge of Allegiance.
Members Present: Mayor Al Rassier, Councilors Dale Wick, Renee Symanietz, Steve Frank, Bob Loso
and City Administrator Judy Weyrens
City Representatives Present: City Engineer Randy Sabart, Finance Director Lori Bartlett, Police Chief
Pete Jansky, Public Works Director Terry Thene
Others Present: Thomasette Scheeler, Mike McDonald, Sr. Kara Hennes
Mike McDonald, 21313'h Avenue SE, approached the
Broadcast. According to McDonald, there have been v
Cable Commission and the City Council regarding the
information provided by Weyrens stated that "when t
hesitancy with some Boards and Commissions an
televise regular Council and Planning Commissio
budget to televise the meetings of the other boards
televise the Planning Commission, EDA, Park Board a
Meetings. According to McDonald, the JULs Budget n
topic.
Approval of the Agenda: Loso made a
additions /changes:
agenda item 9(a) — Meeting
back and forth between the
er. The background
eetings, there was some
o s decision to only
feel there is room in the
Drell. H k at most cities
y, the Co Budget
it meetings ed on only one
with the following
Hearing — Hearing to be
Consent Agenda as follows:
nber 19, 2009.
042221 - 042267 and EFT numbers 000346-
pf6ve Pay Application 010 [Final] for the 2007 Jade Road
payment to R.L. Larson Excavating in the amount of
Liquor Lic — ize the Mayor and Administrator to execute the 2010 Cigarette,
Amusement, n Sale non - intoxicating licenses.
Quarterly Gam Report — Accept the 3"' Quarter Gambling Report.
VEBA Plan — Authorize the Administrator to execute an Agreement with the Minnesota
Service Cooperation for post retirement health care savings.
The motion was seconded by Loso and passed unanimously.
CITY ENGINEER REPORTS
APO TAC Update: Sabart reported that the TAC met they continue to work on a ranking sheet to prioritize
projects. He added that they have been struggling with a way in which to rank the various projects in a fair
manner. Sabart added that they reviewed information regarding the APO Fiscal Year 2014 -2015
Transportation Improvement Program and discussed what types of projects could be considered a
December 3, 2009
Page 2 of 8
candidate project. In order apply as a candidate project; the project must be listed in the St. Cloud Metro
Area 2035 Transportation Plan as a constrained project. St. Joseph has one project which can be
considered and that is the North Corridor Project. Sabart reported that this project is currently still in the
environmental study state. He added that they look to that being completed in the required timeframe and
that construction is feasible. APO Staff questioned whether or not St. Joseph is interested in listing that
project as a candidate project, which is the next step. If the project is listed as a candidate, the City would
need to commit to constructing the road if funding is available.
The APO does not want any agency to volunteer their project if there isn't a commitment of local funds to
move the project forward. If the City is not ready to commit for 2014 -2015, Wick questioned when the next
opportunity would be. Sabart stated that there is a timeframe limitation of 10 years once the Federal
Dollars are first used. Sabart reminded the Council that federal fund re used to start the Study.
Symanietz questioned how long the EIS is good for to which Sab Ionded that they are generally
good for three years. Wick questioned what prompted this proj art. Weyrens stated that it was due
to the realignment of CR2 from CR3 to CR133 and the Park ess Center. Sabart advised the
Council that the City's portion will most likely end up being h %.
Rassier stated that there are a lot of wish lists out tl
that have not yet been completed. He also stated
of the list when the other cities don't have any mo
volunteer the project is Jan 8. Wick questioned Sat
which he replied that it is not scheduled to be done
as MnDOT has shifted their focus to thealimUlus pi
Wick made a motion to hold off on vc
until 2015 -2016 when the Environmei
Symanietz and passed unanimously.
16th Avenue Update: Sa
that they requested
down. ITT is the low cdq
or Friday. They may use
contacted to locate the u
Weyrens added that th
balanced general fund bu
general fund categories, su
schedule.
S a lot of bon
ironic that St. JoIll
,art advised the Q
;o when t e EIS is
or; ho it is e
cts out there for projects
projects move to the top
khat the deadline to
to be completed to
e done in 2010
Project as a candidate project
The motion was seconded by
ed WIWIhe soil borings. He added
m'31J1Ww changes to bring the costs
n bein ut in the field either next Thursday
holes. He added that Gopher One will be
Fpdate on the County Road 2 Bypass. Sabart
n for this project and he will talk to them and
c Hearing: Mayor Rassier opened the public hearing and
put on the proposed 2010 General Fund Budget,
resented with a resolution based on the budget which is a
I'Listration of the tax impact of the final budget, a summary of the
of the CIP, summary of the enterprise funds as well as a proposed fee
Weyrens stated that the General Fund Levy is made up of the following:
General Fund Tax Levies $1,232,779.00
Special General Fund Levies $ 44,856.00
Bond Levy Requirements $ 536.020.00
Total General Fund Levy $1,813,655.00
Mike McDonald, 213 131n Avenue SE, approached the Council with respect to the proposed 2010 budget.
According to McDonald, the City got by in 2009 by holding off on replacing some jobs, no cost of living
adjustments for employees and a large one -time transfer. The large one -time transfer was a result of
December 3, 2009
Page 3 of 8
some bond funds that were mistakenly taken out of the general fund rather than the Northland Heights
fund. In his opinion, the City has quite a bit of bonding expenses and it appears that the City pays
bonding expenses to run the day to day operations. In both 2008 and 2009, the Council said several
times that items were cut from the CIP; however, there are bonds for the CIP. If those funds were not
used for equipment, he questioned what it was used for. Bartlett replied that, in 2008, the City issued a
Certificate of Indebtedness which is very typical for purchasing general fund capital items. In 2008, the
City built the Sand Salt Shed. Once that certificate rolls off, then the City can look to see if they can issue
another debt to purchase a larger item. Some items were removed, but none were removed that were
already earmarked for those debts. In 2009, the City issued a CIP Refunding Bond for the Public Works
Facility to take advantage of interest savings.
McDonald stated that, year after year, the City proposes a budget th aches the levy limit. Weyrens
advised McDonald that the City could have levied additional fund ey chose not to do so. McDonald
also stated that, compared to other cities, St. Joseph has the h' roperty taxes for the same valued
home. He questioned why that is. He questioned whether or vel of service provided justifies the
highest tax rate in the area. He has heard several times ov p ars that the Council is happy that
they are able to keep the levy close to the prior year. T h e neve , ever, questioned if that tax
level is the right level for the City. Rassier stated tha eph does n e the same commercial
base as the area cities. If there was a larger com ndustrial base, th ential taxes would be
lower. McDonald suggested "beefing up" the ED A ing in more business. o suggested the
possibility of using annexation to bring in more indu reas. Acco, rding to Mc Id, the Gorecki
Center at the College should be taxed as a profit orga n as ompete wit I businesses and
they advertise outside the College. In hJMSpinion, the Cit essive enough.
Some of the paperwork that he has see
equipment will be purchased through eqw
there will be no payments until 2011. This
be future consequences. Ranig&tated that
the money.
McDonald suggested
are 40% of the salary
City
0 CIP hadl reduced as the anticipated amount of
tes' Alth the certificate is issued in 2010,
ny curr nsequences; however, there will
w e City chase equipment is to borrow
on ex by cutting Mck on benefits. Currently, benefds
ds that tWity cannot take away everything at once;
back oRWefits like health insurance. Rassier stated that
OhWnnotIMiscussed in public until the contracts are final.
McDonald questioned whether or not the
this was just implemented and we have no idea how
McDonald state he reviewe MN Stare Auditor Report from 2007. He questioned whether or not
the City measures es differe as the City states they only have 2.5 months in reserve. According
to the State of Minne there ar .8 million in unreserved undesignated funds and $2.4 million in
expenses, which result 74° rve balance. The average for all cities is 51 %. He questioned staff
as to how we measure th nds. Bartlett stated that the City is trying to fund 3-6 months.
Weyrens stated that the Stat itor's reserve balance includes the Fire Fund as it is a general fund
type activity. This fund alone has a balance of approximately $ 600,000. This amount is included in the
reserves for the State Audit purpose, but not for the City financial statements. In addition Weyrens stated
that changes in accounting standards over the past few years has also changed what is considered
reserves.
With respect to the Enterprise Funds, it has been said that there is not much of an increase. He believes
that a 14% increase in the waterline charge, 5% increase for water use, 15% increase for sewer line
charge, 6% increase for sewer use and 36% increase for storm water is a big percentage. Rassier re-
stated that if the City had more businesses, the percentage increase would not be so high. McDonald
advised the Council and Staff that they need to be more aggressive with annexation and the EDA. Loso
December 3, 2009
Page 4 of 8
questioned whether he is aware of the annexation agreement to which McDonald stated he is; however,
the City is not aggressively annexing eligible properties.
Frank stated that a big part of the sewer increases are due to the St. Cloud Projects. All of the area cities
are looking to raise their sewer rates. Bartlett added that all of the Cities were greatly affected by the
interceptor repairs. There is talk that St. Cloud will ask for a tax exemption for the new wastewater
structure in an effort to save interest costs.
Jane DeAustin, approached the Council on behalf of the CMBA. She stated that she is urging the Council
to reconsider the proposed increased building and development fees. According to DeAustin, the number
of building permits has decreased over the past couple of years. From 2004 -2005, she stated the number
of permits was approximately 800 -900 per year. This year, there wer 20 permits pulled in all of the area
cities. St. Joseph issued 9 new home permits this year. DeAustin that the housing market is
stabilizing and they predict that the 2010 numbers will be the s last year or have a slight increase.
Currently, existing homes are selling for less than the cost Wid home and now is a good time to
buy a home as the interest rates are low and there is a tory ordable homes in the area.
Local cities are being encouraged to promote growl imulate the I conomy. The City of St.
Joseph could do that by reconsidering some of th ssociated with bu permits. For example,
the City could consider a $0 increase for SAC an C charges or possibly stponement of
collecting the fees until either the time of service or e
are being collected with the building permit. This coul
is asking that the City "sharpen their pe a little bit mo
questioned DeAustin as to what other doing. In n
access charges are higher than other ci ing to \
development fees. DeAustin added that S I i er
development fees and St. Cloud did not inc a an
Symanietz made a
unanimously.
Symanietz stated that shl
services and he amp
Interceptor Rep S
Cloud. He questio
changed based on Permits. He was ad
Commercial properties or
Loccupancy'.4Wently, those fees
By reducing th'Iftiding costs. She
ack the fee inc s ". Frank
she stated that St. oseph's sewer
St. Joseph is in the ballpark with
onement of payment for
by Wick and passed
the beslIfty could with what they have to work with. She
a the am that must be given to St. Cloud.
i t nin which there seemed to be some
e Expe udget [Sanitary Sewer Maintenance —
November, this amount was $1,000 and now it is $21,000. He
gated that the sewer televising is part of the professional
EW from one fund to another. He also questioned the
B rtlett added that that is the amount that will be paid to St.
)ne fee for Storm water increased. He was advised that it
rm water. There was a question on the fee for Refuse Hauler
pertain to other haulers that do business within the City for
Loso added that it is hard to say what is going to happen due to the State deficit. Rassier agreed with
Loso and stated that any expenditure is ill- advised at this time. He stated that the City may see some
more unallotments this year. Frank stated that the City may lose up to an additional $300,000 to which
Wick disagrees. Frank also agreed with Loso that we do not know what is going to happen and he is not
sure that the City is able to make any changes as everything has been pretty well laid out. Frank added
that they must be careful what is said as they are still negotiating with the unions; however, it is
recommended that there be no pay increases for employees. According to Frank, he would rather see the
City replace the police officer rather than purchase new equipment.
Frank added that he believes that Cities may continue to lose LGA over the next year or two and thus
Cities may have to look at other ways of delivering services. Frank questioned what happened to the
December 3, 2009
Page 5 of 8
possibility of a regional animal control. Weyrens responded that the Administrators reviewed the costs of
participating wit St. Cloud; however it was not cost effective and would have actually cost the area Cities
more than the existing method. There were some questions as to why the costs for electric, utilities,
telephone, etc show an increase. Bartlett stated that it is based on the anticipation for the future based on
historical trends. The telephone costs are based on a 5 year allocation plan that was approved when the
new phone system was installed.
Frank questioned the possibility of delaying payment of WAC /SAC fees. Weyrens suggested that the City
wait until January to discuss that possibility. Rassier stated that these fees are paid to ensure that they
hook up to water and sewer and to ensure that there are no new septic tanks within the City. Rassier
added that they have room to work with this and Frank agreed, but stated that they need to be consistent.
According to Rassier, they have more options when working with a toper rather than a single home
builder.
Based on the economic times, Rassier stated that replacing
He added that it is public knowledge that St. Joseph needs4
Wick made a motion to authorize the Mayor and
adopting the Final Budget for 2010, establishir�
motion was seconded by Symanietz.
Discussion: Loso questioned the final
be the final night and this is the hest pc
Council that while the budget ANIOlLed,
The motion passed unanimously.
CERT Training: Rass'
through Steams Coun
is a program that trains
Snow Report: Los
added that he will
would not be a wise decision.
increase this year.
Resolution 2009 -027
dule for 2010. The
r Weyrens st
can be charge .
are not approved.
tonight would
advised the
for those attending CERT training
residents from St. Joseph. CERT
has passed and there has been no snow plowable days. He
ort thru April
Regional Economic Development SEDS Plan: Wick reported that the St. Cloud Partnership is continuing
to work on establishing the regional EDA structure to apply for federal funding through a program entitled
SEDS. The Partnership anticipates asking Cities to bring a list of projects for funding in Spring 2010. He
added that groups will continue to gather data and provide an analysis. There are four counties involved
in the program: Wright, Sherburne, Stearns and Benton.
SYMANIETZ
LMC Planning Committee: Symanietz advised the Council that the League Conference will be focused
mainly on Finance and a struggling economy and it will be held in St. Cloud.
Park Board: No Report — Thene will discuss under his reports.
December 3, 2009
Page 6 of 8
PUBLIC WORKS DIRECTOR REPORTS
Centennial Park: Thene reported that staff has removed all of the old equipment in preparation of the new
equipment being installed next spring. The Park Board will go out for bids for the equipment in the spring
as well.
Cold Weather Approaching: Thene stated that, with the cold weather approaching, he encouraged
everyone to drive safe as the snow will be coming.
POLICE CHIEF REPORTS
Civil Defense Siren: Jansky updated the Council on the status of
East Baker has been sounding but not rotating. He has been wA
There were some question as to whether or not the City's
enough sirens within the City. Jansky stated that when AR
Currently, the sirens can be heard as far out as the
#;fdrn is at the peak of the arc. The sirens are set off via V o by frequency band. As a result, there will be a need t the si
there are funds in the CIP for that change as well a repair of
discuss this and bring information back to the Coun
Meeting Broadcast: Weyrens stated the
some concern about which meetings w
area cities about their practices. Sartell
broadcasts their Regular C RegL
Cloud, on the other han
I
devoted to media. W also
stated that they do not enou
direction from the Cound y
Loso m
regular
The and
Rail Defense Siren. The siren on
with the vendor to repair the siren.
3 to date and whether there are
, another siren will be added.
ky stated that the new school
ch they will be changing the
Jans vised the Council that
outh si a stated that staff will
:o l Meeting at which there was
SLNred t she spoke with some of the
it eetings. Waite Park
r Park Board Meetings. St.
t. Cloud has a full time staff
or
of the Cable Commission and she
f the City eetings. Weyrens is asking for
current practice or modify the current practice.
broadcasting meetings, televising the
s and hearings requested by the Council.
mcil's budget working sessions be included. As a past
those are more of a working session rather than a
mber of the EDA, that when working with businesses,
Frank stated th C ommission's budget has had an excess over the last couple of
years. By changin mission's practice and broadcasting every meeting, there would be
an increase in emplo ime and expenses. As some of the budget is overrun, he suggested the
possibility of allocating those funds to a different department. Rassier stated that with respect to
the EDA, he stated that the City is looking at changing the structure and believes it would be a
mistake to add more meetings at this time.
Amendment #1: Frank amended the motion to include televising the budget workshops.
The motion was seconded by Wick.
Loso stated that it is his opinion that if the budget workshops are televised than all meetings should be
televised, thereby amending the amended motion as follows:
Loso amended the motion to televising all City related meetings, including
the Park Board and EDA. The motion was seconded by Rassier.
Ayes: Loso
Nays: Rassier, Wick, Symanietz, Frank
Amendment #1: Ayes: Wick, Frank
Nays: Rassier, Symanietz, Loso
Original Motion: Ayes: Rassier, Symanietz, Loso
Nays: Wick, Frank
Rassier clarified that the Cable Commission will continue to I
televising the regular City Council and Planning Commission
December 3, 2009
Page 7 of 8
Motion Fails 1 *0
Motion Fails 3:2:0
Motion Carried 3:2:0
sings as is the current practice
hearings as requested.
Revolving Loan Fund, Prego Inc: Weyrens stated that the E considered and recommended
Frank made a motion to approve th m the Rev oa o
Adm inistrator x e loan ents. The motion was seconded
by Wick.
approval of a Revolving Loan Fund for Prego Inc (dba The B Previously, the City received
grant money from the Minnesota Investment Fund whit a sed fo nstruction of the former
VicWest facility. That money was received from the d once that was paid back, it is to be
turned over to the Community. In 2008, there was ited fund balance ,ti48. Prego Inc is
requesting a $24,000 loan from the Revolving Lo nd to complete some f improvements. The
funds in the Revolving Loan Fund can only be use conomic d velopment not include any St.
Joseph taxpayer funds n Fund for Prego Properties LLC
dba The Local Blend in the amount o r a term am at an interest rate at 3% and
authorize the Mayor and
Discussion: ed if theme an
WevrenMded that nerty is
The
gassier stated that they are a
e licensed through the County
central business, therefore they
Ethics 1111111111111111119 U date: Nthis hat she v re some draft policies for the Council to review in
Januar . k question should seek legal opinion regarding this issue to which
Weyrens s that the ha n involved. He also questioned whether we should get input
from the Lea eyrethe L e has some examples available for Cities. Recently, a
letter was recei gara and it as been reviewed by the City Attorney and it his opinion
that the City has a tigate the matter
Legislative Concerns: s that since the last City Council meeting the Area Mayors and
Administrators met to revi vious list of legislative priorities. All the area City Council's have had
an opportunity to review the d two items were removed: Photo Cop and reference to re- establishing
the Board of Innovation. in addition to deleting two items, one items was added — Sales Tax Exemption,
and one items was modified — Tax Rate Drive Levies. The Sales Tax Exemption would seek relief from
sales tax on the Wastewater Rehabilitation and Expansion, saving the Cities an estimate of 1.7 million.
Wick made a motion supporting the Joint Resolution of the Central MN Cities of St. Cloud, Sartell,
Sauk Rapids, Waite Park, St. Joseph, St. Augusta and Rockville Advocating Support for Certain
Legislative Issues and Proposals of Common Interest or Concern to Central Minnesota Region.
The motion was seconded by Loso.
Ayes: Rassier, Wick, Symanietz, Loso
Nays: Frank Motion Carried 4:1:0
Discussion: ed if theme an
WevrenMded that nerty is
The
gassier stated that they are a
e licensed through the County
central business, therefore they
Ethics 1111111111111111119 U date: Nthis hat she v re some draft policies for the Council to review in
Januar . k question should seek legal opinion regarding this issue to which
Weyrens s that the ha n involved. He also questioned whether we should get input
from the Lea eyrethe L e has some examples available for Cities. Recently, a
letter was recei gara and it as been reviewed by the City Attorney and it his opinion
that the City has a tigate the matter
Legislative Concerns: s that since the last City Council meeting the Area Mayors and
Administrators met to revi vious list of legislative priorities. All the area City Council's have had
an opportunity to review the d two items were removed: Photo Cop and reference to re- establishing
the Board of Innovation. in addition to deleting two items, one items was added — Sales Tax Exemption,
and one items was modified — Tax Rate Drive Levies. The Sales Tax Exemption would seek relief from
sales tax on the Wastewater Rehabilitation and Expansion, saving the Cities an estimate of 1.7 million.
Wick made a motion supporting the Joint Resolution of the Central MN Cities of St. Cloud, Sartell,
Sauk Rapids, Waite Park, St. Joseph, St. Augusta and Rockville Advocating Support for Certain
Legislative Issues and Proposals of Common Interest or Concern to Central Minnesota Region.
The motion was seconded by Loso.
Ayes: Rassier, Wick, Symanietz, Loso
Nays: Frank Motion Carried 4:1:0
December 3, 2009
Page 8 of 8
December Meeting: Weyrens stated that, in the past, the Council has not held their second meeting in
December and she currently has nothing that needs to be taken care of. In the event that something of
major importance does come up, they could meet prior to the Intergovernmental Meeting which is
scheduled for December 22 in St. Joseph.
Adiourn: Wick made a motion to adjourn at 9:05PM; seconded by Symanietz and passed
unanimously.
Judy VI
Admini
December 3, 2009
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in closed session
on Thursday, December 3, 2009 immediately following the regular City Council meeting in the St. Joseph
City Hall.
Members Present: Mayor Al Rassier, Councilors Renee Symanietz, Dale Wick, Bob Loso, Steve Frank
and Administrator Judy Weyrens
Wick made a motion to close the City Council meeting pursuant to Minnesota Statute 1313.03
subd. 1(d), 2 to discuss labor negotiation strategy. The motion was seconded by Frank and
passed unanimously.
The meeting was opened and adjourned by consensus at 10:00 PM.
Judy W
Adminh