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Home My WebLink About[12a] Engineering RatesCITY OF MT. JOSEPH MEETING DATE: January 21, 2010 Council Agenda Item 12(a) AGENDA ITEM: Engineering Rates — Accept the 2010 Engineering Rates SUBMITTED BY: Administration BOARD /COMMISSION /COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Attached are the SEH Engineering Rates for 2010. As the letter states the Engineering rates for 2009 are actually the same at 2008 and new rates represent an increase of 1.5 %. The City currently has a contract with two other engineering firms, WSB and SRF. Both provide civil engineering and are working on the corridor studies. As can be seen from the attached rate, the rate schedule for SEH is comparable to the other firms and in most cases lower. The budget is established using the increase. SEH has served the City well and have helped the City find ways to contain costs during the economic slowdown. BUDGET /FISCAL IMPACT: In reviewing historical general engineering costs, non project related, the impact of the increase is less than $ 1,000. This impact is only on general engineering and will vary if the City completes any projects. ATTACHMENTS: Letter of request, rates for WSB and SRF REQUESTED COUNCIL ACTION: Accept the engineering rates for the calendar year 2010 SEH December 23, 2009 Honorable Mayor and Council Members c/o Judy Weyrens City Administrator City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374 -0668 Dear Mayor and Council Members: RE: St. Joseph, Minnesota City Engineering Services SEH No. STJOE GEN 1 E- EVJF DEC 29 ?flncl Thank you for the work that you have awarded our firm over this past year. We sincerely appreciate the longstanding relationship we have developed with St. Joseph, and enjoy working with your staff as your consulting city engineer. Over the past two years we recognize that our clients have been forced to make difficult decisions in response to the loss of local government aid, reduced property values, and limited community growth. Given those challenges, we held our rates in 2009 the same as those that were in effect in 2008. Recognizing the persistent difficulties, we're proposing "a modest adjustment to our rate schedule for 2010 that will be effective April 1, 2010. The proposed 2010 rates represent an average 1.5% increase over the 2008 rates. We want to assure you that we will continue to provide the quality service you know and rely on. Thank you again for the work, confidence, and trust you have placed in our firm. I am available to discuss our rates, or any other issues at your convenience. You can reach me directly at 320.229.4348 or by email at rsabart@sehinc.com. Sincerely, Randy Sabart, PE St. Joseph Client Service Manager dj g/mrc Enclosure , c: Kate Henkemeyer, SEH (w /enclosure) p: \pt\s\stjoe \common \corr\2009U - city- rates- 122309.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302 -1717 SEH is an equal opportunity employer I www.sehinc.com 1 320.229.4300 1 800.572.0617 1 320.229.4301 fax SEH SHORT ELLIOTT HENDRICKSON, INC. St. Cloud Office Hourly Rate Schedule for Engineering Services City of St. Joseph Effective April 1, 2010 Principal........................... ............................... Project Manager ............... ............................... Project Engineer ............... ............................... Registered Land Surveyor ............................... Staff Engineer ................... ............................... Lead Technician ............... ............................... Senior Technician ............. ............................... Technician........................ ............................... Survey Crew Chief ........... ............................... Instrument Operator ......... ............................... Word Processor ................ ............................... Intern................................ ............................... Specialist.......................... ............................... Reimbursable Expenses: ...................$120.00 ................... $116.00 ...................$106.00 ..................... $99.00 ..................... $97.00 ..................... $92.00 ..................... $88.00 ..................... $78.00 .....................$79.00 ..................... $63.00 ..................... $54.00 ..................... $49.00 .................. Variable Printing and Postage Costs ................... ..........................Actual Cost Subconsultants ................................... ............................1.1 X Actual Cost Mileage............... ............................... ............................IRS Rate Survey Vehicle and Equipment ........ ..............................$ 4.50 /Hour (Including Hubs, Lath, Irons, Etc.) GPS Equipment ...... ............................... .........................$25.00 / Hour Total Station ........... ............................... .........................$20.00 / Hour RPR Vehicle .................................... ............................... $13.00 / Day Regular City Council Meetings ......... .............................No Cost P.\ PMS\STJOE\cotnmon \corr\2009\st. joe rates 2010.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302 -1717 SEH is an equal opportunity employer I www.sehinc.com 1 320.229.4300 1 800.572.0617 1 320.229.4301 fax SHORT ELLIOTT HENDRICKSON, INC. Hourly Rate Schedule for Engineering Services Effective April 1, 2008 Principal....................... ............................... ........................ $116.00 Project Manager ........... ............................... ........................ $112.00 Registered Land Surveyor ............................ .........................$96.00 Project Engineer ........... ............................... ........................$103.00 Staff Engineer ................ ............................... .........................$97.00 Lead Technician ............ ............................... .........................$92.00 Senior Technician ............... $88.00 .................... ............................... Technician.............................................. ............................... $78.00 Survey Crew Chief ........ ............................... .........................$79.00 Instrument Operator ...... ............................... .........................$61.00 Word Processor ............. ............................... .........................$53.00 Intern...................................................... ............................... $49.00 Specialist ............................................. ............................... Variable Reimbursable Expenses: Printing and Postage Costs .................... .........................Actual Cost Subconsultants ................................... ............................1.1 x Actual Cost Mileage............... ............................... ............................IRS Rate RPRVehicle....... ............................. .........................$13.00 Per Day Survey Vehicle and Equipment ........ ..............................$ 4.50 Per Hour Total Station ........... ............................... .........................$20.00 Per Hour GPSEquipment ...... ............................... ......................... $25.00 Per Hour Additional Services Regular City Council Meetings ......... .............................No Cost Telephone Consultation .................... .............................No Cost P:\ P11S \STJOE\commonkorr\rate- 2008.doc Associate $126.00 1 m Sr. Project Manager /Sr. Project Engineer $121.00 Project Manager II /Project Engineer III /Engineering Specialist IV $112.00 Project Manager /Project Engineer II /Engineering Specialist III $105.00 Project Engineer /Registered Land Surveyor /Engineering Specialist If $96.00 Graduate Engineer II /Engineering Specialist I /Sr. Construction Observer $86.00 1 Graduate Engineer /Engineering Technician V /Construction Observer $76.00 f Engineering Technician IV /Scientist III $68.00 Engineering Technician III /Scientist II $62.00 Engineering Technician II /Scientist I $56.00 Engineering Technician I $49.00 Office Technician II $62.00 Office Technician I $33.00 Survey (Two- Person Crew /GPS Crew) $140.00 Survey (Three - Person Crew /Expanded GPS Crew) $167.00 Costs associated with word processing, vehicle mileage, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. A WSB ii & A.vneiurer, /nc. SRF CONSULTING GROUP, INC. RANGE OF HOURLY BILLING RATES 2010 PRINCIPAL $168-$191 SENIOR ASSOCIATE $144-$180 ASSOCIATE $119-$158 SENIOR PROFESSIONAL GRADUATE TECHNICAL The Range of Hourly Rates schedule is subject to change annually. Direct project related expenses are billed at actual cost and mileage is billed at a rate not to exceed the current allowable IRS rate for business miles.