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HomeMy WebLinkAbout[04a] Minutest7� Crrr OF BT. JOSEPH MEETING DATE: AGENDA ITEM: SUBMITTED BY: Council Agenda Item 4a February 18, 2010 Minutes - Requested Action: Approve the City Council minutes of February 4, 2010. Administration BOARD /COMMISSION /COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: None BUDGET /FISCAL IMPACT: $0 ATTACHMENTS: February 4, 2010 None Regular CC Meeting REQUESTED COUNCIL ACTION: Approve the City Council minutes of February 4, 2010. 4(a):1 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, February 4, 2010 at 7:00 PM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor AI Rassier, Councilors Steve Frank, Bob Loso and City Administrator Judy Weyrens City Representatives Present: City Engineer Randy Sabart, Finance Director Lori Bartlett, Public Works Director Terry Thene and Police Chief Pete Jansky Others Present: Thomasette Scheeler, Margy Hughes, Hedy Tripp PUBLIC COMMENTS Auaroval of the Agenda: Loso made a to approve enda with the additign of the Regional Human Rights Commissll on. n was s d by Frank. Discussion: Weyrens stated that t i en app r d by the City of St. Cloud to reconsider the proposal to partner t ate al hum his office. The City of St. Cloud will be applying for through t . Clou for tion of a human rights office and inquired wh ph and Pa tere d in revisiting the partnership. When the ide rnitiall ussed b sties , only St. Cloud, St. Joseph and Waite agreed a the pt. Due g and bu tary concerns the project did not move forward. opose nt will re the financial commitment for St. Joseph and Waite and it is antic t eph wo ave an annual financial impact of $ 2,800. Due to ' rant ust e a decision by their next meeting, February ted t sed on n ce he received; the City of St. Cloud only s on of the 'ties it to $ or the project to move forward. Weyrens stated e information ved a St. Cloud Administrator indicated the annual contribution fo oseph would ,50 b on a per capita formula. She added that the amount for 201 be reduced a progr ill not encompass a full twelve months. Rassier sugges at the Coun hedule special meeting to discuss this and to request a represent rom the Ci St. Cloud to be in attendance to facilitate the discussion. Loso stated that h not aro when this was first discussed so he would like some background information to Ra tated that information will be provided to all members of the Council. Weyrens t she will circulate dates to the Council and get the requested The motion passed unanimously. Consent Agenda: Loso made a motion to approve the consent agenda as follows: a. Minutes — Approve the City Council minutes of January 21, 2010. b. Bills Payable — Approve check numbers 042457 -042501 and EFT numbers 000371 -000375. c. Gambling Permit — Accept the Gambling Application of the St. Joseph Volunteer Firefighters Relief Association for an event to be held on April 9, 2010 at the 400 Supper Club. d. Surplus Property — Declare truck #24 (1995 Ford Pickup), as surplus property allowing the same to be sold through sealed bids. 4(a):2 The motion was seconded by Frank and passed unanimously. CITY ENGINEER REPORTS 16th Avenue Proposed Improvements: Sabart stated that since the previous Council meeting at which the Council authorized conducting a public hearing for the proposed improvements to 16th Avenue, the staff has discussed the impact of the proposed assessment as it relates to the increased market value. At this time staff is recommending the Council commission an Assessment Benefit analysis. An Assessment Benefit Analysis is a study prepared by an appraiser who analyzes the project areas current property value using cross sections of values and researches comparable property values. The proposed assessment is added to the value to determine if the improved propach, value is similar to the comparable values used. Sabart presented the Council with examples of thre nt types of analyses that he has been involved with over the last few years. This analysis is ano I that is used to help determining assessments and ordering the improvements. Weyrens stated that in anticipation of the Council me prepares such studies. They stated that the estimat( included in the total project costs. The estimated is best for the City Attorney to commission the st privileged with only the summary available to the pu reports to which Sabart stated that both companies c have been a part of the appeal process ' e court sc that if the City is questioning the asses f the assessment, the preparation of the Ass preparing the assessment roll and is a be to The motion 110od u the City conta ecision Appraisal who of the study 000 and the cost would be ion of the study i ays. Sabart stated that it the details of the stu attornev- client In 'oned the cr ty of the different ave been p d to the Council a City or a resi Sabart stated and if a resident cha enges the Lstrates the Cities due diligence in an isal agency to prepare an ct. motion was seconded by exact n f parcels are being affected by the replied trqwere are 36 parcels. Frank then questioned ffected erties to which Weyrens stated that they will do he ttorney and Engineer will provide direction to s, th nd comparables within the city and also other ral prop Sabart added that some companies will analyze Road Update: Sab ted that h d an opportunity to review the pavement condition on West Minnesota Street an oad is i e need of repair. He spoke to the County Maintenance Engineer and they are aware of t bl d will be working to meet with a patching company in the next few weeks. Thene reported th nt Resources stopped in to speak to him about the problem and they have been contracted by Ste County to patch the road when weather permits. Sabart advised the Council that it is not a sure fix to the problem, but it will work as a band -aid. APO TAC Meeting: Sabart reported that the APO TAC met toady and they discussed the 2014/2015 budget priorities. The main impact to St. Joseph is to remove Field Street from potential funding. The APO policy board will discuss the recommendation of the TAC at their February meeting. Frank questioned the implication of their decision to delay Field Street. Sabart stated that the next round of federal funding will come in two years. Currently, they are not able to compete for federal dollars. Loso questioned the use of State Highway Funds for the portion of Field Street west of CR121. Sabart replied that in order to maximize the annual state aid funding, the mileage of that portion was used to fulfill the maximum mileage allowed by St. Joseph; however use of State Aid funds can be used for any street designated in the State Aid Plan. 4(a):3 POLICE CHIEF REPORTS Animal Boardin4 Update: Police Chief Pete Jansky advised the Council that, last week, staff received notice that the St. Joseph Boarding and Grooming will be closing on February 15. Currently, that is where all of the stray dogs within the City are taken and this will create a problem. He stated that he checked with some of the area cities and many of them take the dogs to the Tri- County Humane Society and contract with them for Boarding. He advised the Council that he is looking for authorization to work with Weyrens to negotiate a contract with the Humane Society for boarding services. Weyrens added that all costs associated with loose dogs are pass -thru costs and not an actual cost for the City. Currently, if a dog is picked up during normal business hours, maintenance is responsible for picking up the dog and transporting it. In speaking with the area Police Chiefs, many of them do not deal with transporting of dogs. That is generally left until the next business day. Jansky is rec ending that the City not transport dogs after normal maintenance work hours. Rassier su keeping the dogs in a kennel at the Maintenance Shop. Jansky stated that the City may not wa a on that liability. Rassier replied that he would like the police and maintenance departments t ether and see what can be done. Frank questioned whether or not the Humane Society wou a Joseph to pick up the dogs. Weyrens stated that it may be possible for a fee. Frank ted th as seen a truck that goes around picking up dogs and questioned if we had loo o something at. Jansky stated that, in the past, the City has looked into partnering with d for animal contr it was not cost effective. Frank concluded by stating that when the econo s bad, people abando animals. PUBLIC WORKS DIRECTOR REPORTS — No FINANCE DIRECTOR REPORTS — FRANK mot. uioua Area joint via Board: F stat 'strib information regarding the SCAJPD. At their pre ' eetin discuss ina mmittee and the Urban Area Mississippi River Task . He sp o Matt G n from the y of St. Cloud and he agreed to come and speak to the 'I regar these ite the Council so chooses. Some of the items discussed are already bein ed ities, g , etc; however, he questioned if there are some that the Ci cont LOSO Snow ReD so reported t the of January, there were no plowable days. He stated that we are now t onths into th parki City Streets..." and there have only been two plowable snow events. MAYOR REPORTS APO: Rassier stated th tt the APO meeting and there was a lobbyist there from Washington to discuss some of their t . Rassier added that while St. Joseph has limited projects on the APO's list, it is still important a part of the APO. Looking forward, he stated that it is important to have a voice. Joint Planning Board (City/Township): Rassier stated that the Joint Planning Board met to review three different projects. One of the projects did not get approved at the County level. Frank questioned whether that was the asphalt plant to which Rassier stated that the asphalt plant was approved by the County for a 4 -year period; however, it can be revoked if necessary. Stearns County is prepared to handle any concerns relating to the asphalt plant. Park Board: Rassier stated that he has reviewed the applications submitted for the open positions on the Park Board and is recommending the Council affirm the appointment of Chad Hausmann and Jennifer Steinkamp to the Park Board effective immediately. 4(a):4 Loso made a motion to accept the recommendation of the Mayor and appoint Chad Hausmann and Jennifer Steinkamp to the Park Board. The motion was seconded by Rassier and passed unanimously. Adiourn: Loso made a motion to adjourn at 7:45PM; seconded by Rassier and passed unanimously. Rassier stated that, pursuant to MN Statute 13D.05 Subd. 3, the City Council will meet in closed session to discuss the potential purchase of the former CMFCU Building located at 35 College Avenue N. Judy %A Admini 4(a):5