HomeMy WebLinkAbout[05] Outdoor Liquor EventsCrrN OF ST. JOSEPH
Council Agenda Item 5
MEETING DATE: April 1, 2010
AGENDA ITEM: Outdoor Liquor Events
a. Sal's Bar, Senior Farewell
b. July 3, 2010, Outdoor Concert
SUBMITTED BY: Administration /Police
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: In previous years the City advertised two separate hearings for the
outdoor events mentioned above. Since the applications annually arrive at the same time, we published
them together this year for one publication.
BACKGROUND INFORMATION: The Council will be considering two separate events in the public
hearing they are as follows:
Senior Farewell — This event is planned in cooperation with the College of St. Benedict and St. John's
University. This event has been successful in the past three years providing a place for the seniors to
gather after the bars close without causing public safety issues. The outside beer garden will be open
from 9:00 PM to midnight and after that all alcohol must be purchased indoors. The outside will
become a gathering place after hours where CSB /SJU will provide pizza and pop to those attending. CSB
will be providing and paying for additional staffing.
St. Joseph Parish, July 3, 2010 Outdoor Concert: The St. Joseph Parish is again planning on the outdoor
concert held in conjunction with the 4th of July. The event will be the same as in the past with the
concert beginning at 6:00 PM and ending at midnight. Part of the site plan is to close College Avenue
from Minnesota Street to East Baker. Property detour signs will be displayed. The packet of information
includes an application to the County for street closure. The City must act on this as well. The Police
Chief is working with the Parish and committee members to assure that adequate staff and training is
included. The Parish will be responsible for paying the additional public safety cost.
July 4, 2010 Parish Festival: Like previous years the St. Joseph Lions are planning the 4th of July Parade
which will run down Minnesota Street. After the parade is completed Minnesota Street between
College Avenue and 1St Avenue NW will be closed. The material following this page includes and
application for closure.
BUDGET /FISCAL IMPACT: Overtime, some of which will be reimbursed by the Parish.
REQUESTED COUNCIL ACTION: Two separate actions should be taken, the first authorizing the Mayor
and Administrator to execute the Temporary outside Liquor License for Sal's Bar for an event to be held
on May 7, 2010 between the hours of 9:00 PM and Midnight.
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The second action is authorizing the Mayor and Administrator to execute the Temporary outside Liquor
License for St. Joseph's Parish for an event to be held on July 3, 2010 between 6:00 PM and Midnight
and to approve the temporary road closures for July 3 and July 4, 2010.
ATTACHMENTS:
Request for Council Action ...............
Public Hearing Notice ........................
BufferMap .......... ...............................
Senior Farewell Narrative .................
Application, Senior Farwell ..............
Church of St. Joseph Narrative .........
Application, Church of St. Joseph ....
Street Closure, Church of St. Joseph
......................... ............................... 1 -2
......................... ............................... 3
............................... ............................... 4 -5
................................ ............................... 6
................................ ............................... 7 -8
................................ ............................... 9
................................ ............................... 10 -11
................................ ............................... 12 -16
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vuwW.cityof stjoseph.com CITY Of ST. JOS D
City of St. Joseph
Public Hearing
The St. Joseph City Council shall conduct a public hearing on Thursday, April 1, 2010 at 7:00
Administrator PM at the St. Joseph City Hall. The purpose of the hearing is to consider issuance of two
Judy V/eyrens outdoor special events. They are as follows:
Saturday, May 8, 2010, Sal's Bar — Senior Farewell
Saturday, July 3, 2010 — St. Joseph Church
Mayor
Al Rassier All persons wishing to be heard will be heard with oral testimony limited to 5 minutes.
Written testimony may be submitted to the City Administrator, City of St. Joseph, PO Box
Councilors 668, St. Joseph, MN 56374.
Steve Frank
Bob Loso
Renee Symanietz Judy Weyrens
Dale D(/ick Administrator /Clerk
Publish: March 19, 2010
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Proposal for a Beer Garden & After Hours Gathering
for College of Saint Benedict and Saint John's University Graduating Seniors
Friday, May 7, 2010
Sal's Bar, working in collaboration with the College of Saint Benedict and Saint John's University, is
requesting a permit for a Beer Garden in the parking lot on the eastside of the bar on Friday, May 7, 2010
from 9:00pm to 1:00am. This day is traditionally known as "Senior Farewell ". Beer will be sold from 9pm
to midnight (12:00am). After midnight, patrons may consume a drink purchased inside, in the outdoor
beer garden. There will be no band or music outside. Sal's management will contact all surrounding
neighbors informing them of this event.
The Beer Garden will become an after hours gathering space for students. Beginning at 1:00am, students
would exit the bar into this fenced area where they will be provided with free pizza, soda, water, etc. This
"after hours" location (1:00am to 2:30am) would be the gathering spot where students could have some
food and non - alcoholic drinks and disperse in a slow and staggered fashion. The goal is slow the exit from
Sal's, offer some sobering food and drink, and provide students with a place to gather other than the city
streets.
This proposal has been developed through several conversations involving Kyle Schneider ( Sal's), Chief
Jansky, City Administrator Judy Weyrens, Michael Connolly (SJU Dean of Students), Shawn Vierzba (SJU
Life Safety), Jody Terhaar (CSB Dean of Students) and Darren Swanson(CSB Security).
Set -Up:
• The parking lot will be illuminated with portable lights for the event.
• A double snow -fence will placed around the perimeter.
• Porta- Potties will be rented for the event.
• A tent will be erected in the parking lot.
• Trash receptacles will be placed in the area.
Staffing:
2 FT officers and 2 reserve officers will be hired to staff the event.
Sal's will be responsible for carding all patrons entering the beer garden and serving all patrons.
Clean -up:
• All trash will be removed from the parking lot and the adjacent streets cleaned by Sam, May 8,
2010.
This has been a well- managed event for the past three years. Saint Ben's and Saint John's is grateful to the
City leadership and Sal's Bar for working cooperatively on this event.
Representatives plat; to attend the March 181h, 2010 City Council meeting to respond to any questions
r:'garding this proposal.
o: ( :)tiSJU Deans \CSFIS I Deans \Senior Farewell Senior Farewell Mier Hours Proposal for City Coun,_iI March 2010 docx 5:6
Pint Form
t'PPY Uk s,r josi%Pti Fee Paid -� I m i
Date Paid �' 'et-PH
Application for Temporary Outside Music /Liquor Permit
This applcation must include a detailed site plan to include screening, ingress /egress, event layout and approrpriate fee.
Name of Applicant Sal's Bar and Grill
Address of Licensed Premise
Date of Ouside Activity May 7, 2010 Start Time 8:00pm End Time 3:00am
Type of Activity Annual CSB /SJU Senior Farewell Event with Beer Garden
Square Footage of Area used for Outdoor Event Parking lot to west of Sal's
Is the area for the Outdoor Event currently screened?
r Yes The Area is screened as follows: Double fencing is put up prior to event to secure area
F- No Liquor cannot be served outside unless the area is screened as required in St. Joseph Ordinance 71.11
Ingress / Egress will be controlled by Bouncers and staff at monitored access points
The area to be used for the outdoor event includes a tent that will cover the entire area. r Yes F- No
Estimated Number of people attending the event 500
Number of employees working for the event 12
This type of event has occurred in the past
tX Yes, without problem F` Yes, with problems No
If problems, please describe:
Other than general conversation, what additional noise will be generated from the event? NA
The following mesures will be taken for the protection of the public health and safety, including noise mitigation
1 See attached
2
Please describe in detail additional security measures planned for the event
1 See attached
2
Date
Signature
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For Office Use Only - Police Department Review Comments
The Application for Outdoor Music /Liquor was received by the Police Chief on:
In reviewing the application, the following items have been reviewed and comments have been included to reflect
conditions of the Outdoor Event Permit.
Security
F- The event requires additional security Number of security personnal needed
Positioning of additional security
The event includes alcohol (— Yes (— No
Screening includes
Public Health and Safety Concerns - The following items are concerns that have been adequately
addressed. Check applicable concerns and identify mitigation
F- Parking
r Traffic
F- Noise
r Debris
F- Other
Based on the application and comments above I recommend the City Council:
F- Approve the application and issue the permit based on the comments above
F- Deny the application based on the following:
Date
Peter Jansky, Police Chief
For Office Use Only - Administration Review
This application came before the St. Joseph City Council on _ Based upon the
information and evidence presented, the Council hereby resolves:
F- The application is granted subject to the terms and conditions set forth in the applicationa and
recommended by the Police Department hereafter modified
a
The application is denied based upon the following findings:
Judy Weyrens, Administator Alan Rassier, May(;
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February 9, 2010
St. Joseph City Council Members
City of St. Joseph
College Avenue
St. Joseph, MN 56374
Dear City Council Members:
Ckurck 4 St. Jose k
Crelekrating Christ Through Pratjer and Service
12 West Minnesota Strre•t 320 -3 -3 -/ 505
St. _k .,wpk, MN 5074 www.churchst�osePk.or9
Re: Parish Festival July 3, 2010 Concert
The Saint Joseph Parish will again sponsor a free outdoor concert for the community on the evening of July 3 as
part of our annual parish festival. The concert will be held in the parish's east parking lot. College Avenue will
be closed between the east parking lot and the church and school grounds. The concert will feature Bobby Vee
and his family along with three other bands. The concert will start at 6:00 pm and end at 12:00 midnight. The
St. Joseph Chamber of Commerce and the St. Joseph Jaycees will provide a fireworks display that will take
place during one of the intermissions and be visible from the festival grounds. Along with the concert, the
parish will offer for sale food and beverage concessions, bingo, pull tabs and games for those who attend. The
parish will obtain the necessary liquor license, gambling and other permits, and insurance requirements for the
event.
We realize that an outdoor concert will have an impact on the local residents, especially those who live in close
proximity to where the concert is held. To minimize any disruption of local resident's daily routine caused by
the noise generated during the concert, the parish plans to do the following:
I . Position the stage and sound amplification equipment on the east side of the church's parking lot so the
music is directed toward the church and church grounds.
2. Advise all residents living adjacent to the church parking lot of the concert, the time of the concert (6:00
pm to midnight), and that alternative lodging arrangements will be provided them if they choose not to
attend the concert. Residents will be offered a room at a local motel at the parish's expense.
The parish is working closely with the Chief of Police regarding security for the concert. The concert and
festival grounds will be fenced and security officers will be at all entrances as well as patrolling the grounds. For
any concerns during the concert, I will be the parish contact person. My cell phone number is 291 -7097 and this
number will also be given to Chief Jansky.
On behalf of the concert committee and the entire parish of Saint Joseph, I want to thank you for your help and
support as we celebrate with the community during our parish festival.
Sincerely,
Richard Schwegel
Concert Committee Chair
Church of St. Joseph
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Print Form
i " � SCANNED Fee Paid
CITY Ut+ 1'T. JtbtiF:l'H
Date Paid
Application for Temporary Outside Music /Liquor Permit
This applcation must include a detailed site plan to include screening, ingress /egress, event layout and approrpriate fee.
Name of Applicant Church of Saint Joseph
Address of Licensed Premise 12 W Minnesota Street
Date of Ouside Activity July 3, 2 0 1 OStart Time 6:00 pm End Time 12 M i d n i g h t
Type of Activity Outdoor concert and festival
Square Footage of Area used for Outdoor Event parish grounds and parking lot. Approx. 2 blocks
Is the area for the Outdoor Event currently screened?
F- Yes The Area is screened as follows: Fence around the perimeter Of p a r i s h
grounds used for festival and ronrert
(- No Liquor cannot be served outside unless the area is screened as required in St. Joseph Ordinance 71.11
Ingress /Egress will be controlled by Law enforcement officials and parish security
The area to be used for the outdoor event includes a tent that will cover the entire area. r Yes rX No
Estimated Number of people attending the event 15,000
Number of employees working for the event
This type of event has occurred in the past
If problems, please describe:
Parish volunteers as needed, hundreds.
TX Yes, without problem r Yes, with problems r- No
Other than general conversation, what additional noise will be generated from the event? C o n c e r t mu s i c
and Renerators
The following mesures will be taken for the protection of the public health and safety, including noise mitigation
1 See mitigation plan - letter attached.
2 Work closely with Police Chief, St. Joseph Police Officers, Stearns
Please describe in detail additional security measures planned for the event County Sheriff Deputies and
20 + security personnel on site.
1 See ir` 2 above
2 Additional parking available in College of Saint Benedict lots 6,11 &12
Date 1'/'j 10 Signature �� c� _T
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For Office Use Only - Police Department Review Comments
The Application for Outdoor Music/Liquor was received by the Police Chief on:
In reviewing the application, the following items have been reviewed and comments have been included to reflect
conditions of the Outdoor Event Permit.
Security
r The event requires additional security
Positioning of additional security
The event includes alcohol r Yes
Screening includes
Number of security personnal needed
F-. No
Public Health and Safety Concerns - The following items are concerns that have been adequately
addressed. Check applicable concerns and identify mitigation
(— Parking
Traffic
r Noise
r Debris
r Other
Based on the application and comments above I recommend the City Council:
j' Approve the application and issue the permit based on the comments above
r Deny the application based on the following:
Date
Peter Jansky, Police Chief
For Office Use Only - Administration Review
This application came before the St. Joseph City Council on . Based upon the
information and evidence presented, the Council hereby resolves:
r The application is granted subject to the terms and conditions set forth in the applicationa and
recommended by the Police Department hereafter modified
r The application is denied based upon the following findings:
Judy Weyrens, Administator Alan Rassier, Mayor
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STREET DANCE / ROAD CLOSURE PERMIT APPLICATION,
Road # C R
Name of City S t .Joseph , MN Date of Closing ju l y 1, 2.nlo
Sponsoring Organization Church of Saint Joseph Parish Festival
Time of Closing: Beginning 2: 00 pm Ending 3:00 am July 4, 2010
Event Coordinator Sandra Scholz Telephone
320 - 363 -7505 x 120
Address 12 blest Minnesota Street, St. Joseph, MN 56374
A map of the proposed road closed area and detour route shall accompany the application.
Permission is hereby granted to close the roadway on the above referenced highway,
subject to the following provisions:
1, That a specific time and date is set for the road closure and such use shall not
exceed 13 hours.
2. That a definite detour route is established.
3. That adequate police coverage of the closure and direction of the detour traffic is
available. Coordination with local police and the .Stearns County Sheriff is
required.
4. That the detour route is marked with standard traffic control signs so as to leave
no doubt as to the intended route. Failure to provide adequate signing may result
in the Stearns County Sheriff ordering the highway reopened to traffic.
5. That no stands, buildings, tents or other encroachments be permitted within the
highway right of way.
6. That the event coordinator be responsible for all costs involved, including
providing police coverage for traffic control.
7. That the event coordinator shall be responsible for all necessary street cleaning to
Stearns County's satisfaction.
Date: Requested By:
Signature & Title of Local Authority
Date:
Authorized By:
Stearns County Highway Dept.
A representative of the Stearns County Highway Department may arrange to meet with
the applicant and review the proposed closure area and detour route prior to the date of
the street dance.
cc: Area Maintenance Engineer
Stearns County Sheriff
5:12
5:13
STREET DANCE / ROAD CLOSURE PERMIT APPLICATION
Road # CSAIf 2
SCAN�'D
Name of City St. Joseph , MIN Date of Closing July 4-, 2010
Sponsoring Organization Church of Saint Joseph Parish Festival
Time of Closing: Beginning 11:00 am
Event Coordinator Sandra Scholz
Ending
6:00 pm
Telephone 320 - 363 -7505 x 120
Address 12 W Minnesota Street, St. Joseph, MN 56374
A map of the proposed road closed area and detour route shall accompany the application.
Permission is hereby granted to close the roadway on the above referenced highway,
subject to the following provisions:
1. That a specific time and date is set for the road closure and such use shall not
exceed (7 ) hours.
2. That a definite detour route is established.
3. That adequate police coverage of the closure and direction of the detour traffic is
available. Coordination with local police and the Stearns County Sheriff is
required.
4. That the detour route is marked with standard traffic control signs so as to leave
no doubt as to the intended route. Failure to provide adequate signing may result
in the Stearns County Sheriff ordering the highway reopened to traffic.
5. That no stands, buildings, tents or other encroachments be permitted within the
highway right of way.
6. That the event coordinator be responsible for all costs involved, including
providing police coverage for traffic control.
7. That the event coordinator shall be responsible for all necessary street cleaning to
Stearns County's satisfaction.
Date: Requested By:
Signature & Title of Local Authority
Date: Authorized By:
Stearns County Highway Dept.
A representative of the Stearns County Highway Department may arrange to meet with
the applicant and review the proposed closure area and detour route prior to the date of
the street dance.
cc: Area Maintenance Engineer
Stearns County Sheriff
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