HomeMy WebLinkAbout[07] 16th Avenue SEUrY OF ST. JOSEPH
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
Council Agenda Item %
April 1, 2010
City Engineer Reports
a. 16th Avenue SE
Administration
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The City Council on March 25, 2010 discussed construction and
financing of 16th Avenue SE and agreed to schedule the public improvement hearing for April 21, 2010 at
7:00 PM.
BACKGROUND INFORMATION: Staff has been working on establishing the improvement time table and
during the preparation we are asking the Council to consider moving the hearing up one week. We will
work on refining the time table and financing options for the meeting on Thursday.
BUDGET /FISCAL IMPACT: Approval of the project will result in a tax levy for a fifteen year
period.
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Information, no action is needed at this meeting.
CITY OF ST. JOSEPH
WwW. cityof stjoseph.com
April 1, 2010
To all persons receiving this notice:
Administrator This official notice of public hearing is being sent to inform you that the St. Joseph City Council
Judy Weyrens will be conducting a public hearing on Wednesday, April 14, 2010 at 7:00 PM at the St. Joseph
City Hall, 25 College Avenue North, to consider the proposed public improvements as listed on
the attached resolution. If these proposed improvements are approved by the City Council,
Mayor your property abutting these improvements will be assessed. Since you received this notice, it
Al Kdssier is contemplated to assess property owned by you in the name on the letter mailed. If you do
not own property abutting the proposed improvement please call the City Administrator, Judy
Councilors Weyrens at (320) 363 -7201 who will determine why a notice was sent.
Steve Frank
Bob Loso We are taking these means of informing you of the procedures followed the policies
Renee Symanietz established by the City Council with regard to the proposed improvement. Keep in mind that
Dale Vick the dates listed below are estimated timelines and are subject to change.
1. At the time of the public hearing, anyone wishing to speak in favor of, or in opposition
to, the proposed improvements, or having questions relating thereto, will be heard by
the Council. (Note: You are not required to attend this meeting.)
2. After completion of the public hearing (April 14, 2010), the Council will take one of the
following actions with respect to the proposed improvement:
a. Approve the proposed improvement and order it constructed.
b. Reduce the limits of the proposed improvement.
c. Reject the proposed improvement.
If the Council orders the improvement the City Engineer will be authorized to prepare
the plans and specifications. It is anticipated that the design phase will take
approximately 4 %: to 5 weeks (April 15 — May 31). During the design phase the
Engineer will meet with residents as concerns arise. (May 1— May 20) Once the plans
are complete residents will be notified of an opportunity to discuss the plans as they
relate to your property.
4. The City Council accepts the plans and specifications and authorizes the bidding of the
project. (June 3 — July 6)
5. Assessments are based on the actual project costs (construction, engineering,
administration and capitalized interest). The assessment cost may vary from
estimated costs, depending upon the actual project costs.
zs College Avenue North • PO Box 668 . Saint Joseph, Minnesota 56374
Phone 32-o.363.7zoi Fax 3z0 .363.034z
After the bids are received the final assessment roll is prepared and each owner will receive a
notice of the proposed assessment to their property. The notice will indicate the date and time
for a public hearing on the proposed assessment.
6. Following approval of the assessment roll, as proposed or amended, you will be sent a final
assessment notice. Assessments can be paid in anyone of the following manners:
a. Payment in full to the City of St. Joseph, with no additional charge, of entire assessment
no later than October 31, 2010.
b. After October 31, 2010 payment of the entire amount of the assessment plus interest at
the estimated rate of 4.5 % to 5* percent per year computed from the date of the
Council adopting the final assessment roll. (Anticipated date of assessment adoption —
July 15, 2010).
c. On or about November 1, 2010 the City will certify the unpaid assessments to the
Stearns County Auditor for collection. Payments may then be made in annual
installments over a 15 year period. These payments shall be payable with your property
tax statements with the first installment due May 15, 2011. To the first installment shall
be added interest at the estimated rate of 4.5 % to 5* percent on the entire assessment
computed from the date of Council resolution adopting the assessment roll to
December 31, 2010. To each subsequent installment, when due, shall be added
interest. The principal and interest will be divided into equal installments for fifteen
years. Once the assessments have been certified to the County Auditor for collection,
the assessments may be paid in full to the County Treasurer with interest accrued to
December 31 of the year in which the payment is made.
7. Within 30 days of the adoption of the final assessment roll (Mid August), the Council will award
the contract and construction will commence. Depending on weather, the project will be
complete with only the final wear course to be completed by June 2011. It is standard practice
for the City to let the road sit over the winter before constructing the final wear course. This
allows the City to make any necessary corrections.
Letters in support of or in opposition to the proposed improvement should be addressed to the City
Council before or at the time of the public hearing at 7:00 PM on April 14, 2010.
If you have any questions regarding the proposed improvement please feel free to contact Judy
Weyrens at 320 - 363 -7201. The City Offices are open Monday — Friday 8:00 AM to 4:30 PM.
* The interest rote will be determined of the time of bonding
2010 16th Avenue Southeast Improvements
City of St. Joseph
SEH No. STJOE 110062
April 1, 2010
Assessment Option IA
100% Assessed
32 -Foot Wide Urban Section Roadway
Storm Sewer Improvements
Total Project
Special Assessments:
100% of Urban Section Roadway Cost
$804,150 (81.3% of Project Cost)
$804,150
$185,050
$989,200
$804,150 = 4,265.66 Assessable Feet = $188.52 / Front Foot
City Cost:
Storm Sewer Improvements
$185,050 (18.7% of Project Cost)
Average 130 Front Foot Lot Assessment
$188.52 / FF X 130 FF = $24,508
Page 1
2010 16th Avenue Southeast Improvements
City of St. Joseph
SEH No. STJOE 110062
April 1, 2010
Assessment Option 1B
60% Assessed
32 -Foot Wide Urban Section Roadway $804,150
Storm Sewer Improvements $185,050
Total Project $989,200
Special Assessments:
60% of Urban Section Roadway Cost
0.60 X $804,150 = $482,490 (48.8% of Project Cost)
$482,490 = 4,265.66 Assessable Feet = $113.11 / Front Foot
City Cost:
40% of Urban Section Roadway Cost
Storm Sewer Improvements
Average 130 Front Foot Lot Assessment
$113.11 / FF X 130 FF = $14,705
Page 2
$321,660
$185,050
$506,710 (51.2% of
Project Cost)
2010 16th Avenue Southeast Improvements
City of St. Joseph
SEH No. STJOE 110062
April 1, 2010
Assessment Option IC
50% Assessed
32 -Foot Wide Urban Section Roadway
Storm Sewer Improvements
Total Project
Special Assessments:
$804,150
$185,050
$989,200
50% of Urban Section Roadway Cost
0.50 X $804,150 = $402,075 (40.6% of Project Cost)
$402,075 = 4,265.66 Assessable Feet = $94.26 / Front Foot
City Cost:
50% of Urban Section Roadway Cost
Storm Sewer Improvements
Average 130 Front Foot Lot Assessment
$94.26 / FF X 130 FF = $12,254
Page 3
$402,075
$185,050
$587,125 (59.4% of
Project Cost)
2010 16th Avenue Southeast Improvements
City of St. Joseph
SEH No. STJOE 110062
April 1, 2010
Assessment Option 2A
32 -Foot Wide Urban Section Roadway w /Storm Sewer $989,200
22 -Foot Wide Reclaim and Pave w/o Drainage $404,200
Special Assessments:
100% of 22' Reclaim Cost = $4047200 (40.9% of Project Cost)
$404,200 = 4,265.66 Assessable Feet = $94.76 / Front Foot
City Cost:
Remainder of Project Cost
Average 130 Front Foot Lot Assessment
$94.76 / FF X 130 FF = $12,319
$585,000 (59.1% of
Project Cost)
2010 16th Avenue Southeast Improvements
City of St. Joseph
SEH No. STJOE 110062
April 1, 2010
Assessment Option ZB
32 -Foot Wide Urban Section Roadway w /Storm Sewer $989,200
22 -Foot Wide Reclaim and Pave w/o Drainage $404,200
Special Assessments:
60% of 22' Reclaim Cost
0.60 X $404,200 = $242,520 (24.5% or Project Cost)
$242,520 = 4,265.66 Assessable Feet = $56.85 / Front Foot
City Cost:
40% of 22' Reclaim Cost
Remainder of Project Cost
Average 130 Front Foot Lot Assessment
$56.85 / FF X 130 FF = $7,391
P:\P11 UOM 110062\ assessment \040110 \Overheads 040110.doc
Page 5
$161,680
$585,000
$746,680 (75.5% of
Project Cost)
Preliminary Schedule Option 1
Public Improvement Hearing
Publication deadline 3/30/2010 12:00
Publish notice 1st time 4/1/2010
Publish notice 2nd time 4/8/2010
Conduct Public Improvement Hearing 4/14/2010
Council orders preparation of plans & specs
Need to start obtaining permanent /temp easements
Meetings w /property owners re: easements May 2010
Present plans & specs, order advertisement for bids 6/3/2010
Advertise for bids
Publication deadlines
St. Cloud Times
6/8/2010 5:00
Construction Bulletin
6/8/2010 11:00
Publish advertisement (3 week advertisement)
St. Cloud Times
6/14/2010
St. Cloud Times
6/21/2010
Construction Bulletin
6/14/2010
Construction Bulletin
6/21/2010
Open Bids
7/6/2010
Review bid results w /council (Special Meeting)
7/8/2010
Pass Res. Declaring Costs to be Assessed
7/8/2010
Pass Res. for Assessment Hearing
7/8/2010
Publish assessment hearing notice (min. 2 weeks prior)
7/15/2010 (and 7/22/10 ?)
Mail individual hearing notices by (min. 2 weeks prior)
7/15/2010
Assessment Hearing, Resolution Adopting Assessment Roll
8/5/2010
30 -day assessment appeal period ends
9/6/2010
Council awards contract (special meeting)
9/7/2010
Issue contracts /conduct preconstruction conference
9/8/2010
Contracts /insurance back, issue Notice to Proceed
9/20/2010
Given this start date, we probably could only accomplish as
a first phase the block between Baker and Minnesota St
Resume 2nd phase of construction mid -May 2011
End Construction 7/1/2011
Page 6
Preliminary Schedule Option 2
Public Improvement Hearing
Publication deadline
3/30/2010 12:00
Publish notice 1st time
4/1/2010
Publish notice 2nd time
4/8/2010
Conduct Public Improvement Hearing (7:00)
4/14/2010
Council orders preparation of plans & specs
Need to start obtaining permanent /temp easements
Meetings w /property owners re: easements
May 2010
Present plans & specs, order advertisement for bids
6/3/2010
Advertise for bids
Publication deadlines
St. Cloud Times
6/8/2010 5:00
Construction Bulletin
6/8/2010 11:00
Publish advertisement (3 week advertisement)
St. Cloud Times
6/14/2010
St. Cloud Times
6/21/2010
Construction Bulletin
6/14/2010
Construction Bulletin
6/21/2010
Pass Res. Declaring Costs to be Assessed*
6/17/2010
Pass Res. for Assessment Hearing
6/17/2010
* Using preliminary cost /assessment figures
Publish assessment hearing notice (min. 2 weeks prior)
6/24/2010 (and 7/1/10 ?)
Mail individual hearing notices by (min. 2 weeks prior)
6/30/2010
Open Bids
7/6/2010
Review bid results w /council (Special Meeting)
7/8/2010
Assessment Hearing, Resolution Adopting Assessment Roll **
7/15/2010
** Adjust assessment roll (down...) based on low bid prior
to hearing and present adjusted assessments at hearing
30 -day assessment appeal period ends 8/14/2010
Council awards contract (special meeting) week of 8/16/2010
Issue contracts /conduct preconstruction conference week of 8/16/2010
Contracts /insurance back, issue Notice to Proceed 8/30/2010
Given this start date, we would probably have to allow construction
to occur at both ends of the project to get first layer of pavement down
Greater potential for erosion /access difficulties given time of year
Still tight to get all work done, turf establishment may be incomplete
Resume construction (final wear course /clean -up) June 2011
End Construction 6/24/2011
Page 7